HomeMy WebLinkAbout2017.07.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular 7 g p
Tuesday, July 18, , 201 2017 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Invocation
Pastor Ricky Ardle of New Life Assembly
3. Flag Salute
4. Roll Call
S. Presentation of Proclamation
Mayor Dunn
The Mayor will present a proclamation declaring Tuesday, July 18, 2017, as Owasso High
School Lady Rams Golf Day in the City of Owasso.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• July 5, 2017, Regular Meeting
• July 11, 2017, Regular Meeting
B. Approve claims
C. Accept a donation from the Cherokee Nation and approve a budget
amendment increasing estimated revenue in the General Fund by $3,000
and increasing the appropriation for expenditures in the Police Services
budget by $3,000.
D. Declare the 1996 International /Heil rear -load refuse collection vehicle as
surplus to the needs of the City and authorize disposal by auction.
7. Consideration and appropriate action relating to Hems removed from the Consent Agenda
8. Consideration and appropriate action relating to a professional services agreement for
behavioral health services with First Responder Support Services and a budget amendment
Michele Dempster
Staff recommends approval of a Master Services Agreement for behavioral health services
with First Responder Support Services in the amount of $26,145 and authorization for the City
Manager to execute the agreement.
Staff further recommends approval of a budget amendment increasing the appropriation
for expenditures in the Police Department, Half -Penny Sales Tax Fund by $15,495 and in the
Fire Department, Half -Penny Sales Tax Fund by $10,650.
l
Owasso City Council
July 18, 2017
Page 2
9. Consideration and appropriate action relating to right -of -way acquisition for the E 76 St N
Widening Improvements from US 169 to N 129 E Ave
Roger Stevens
Staff recommends approval of the agreement to purchase right of way, easement and
compensate for damages in the amount of $41,000 and authorize payment to the Russel R_
Cramer Living Trust.
10. Consideration and appropriate action relating to Resolution 2017 -11, designating the City
Manager as the settlement representative for the sefflement conference in the litigation
styled, Cody Robert Mathews v. City of Owasso, et al., and additionally granting full and final
settlement authority in this litigation matter to the City Manager or his designee
Julie Lombardi
Staff recommends approval of Resolution 2017-11.
11. Consideration and appropriate action
purpose of discussing negotiations wit h
provided for in Title 25, O.S. § 307(6)(2)
Julie Lombardi
12. Report from City Manager
13. Report from City Attorney
14. Report from City Councilors
relating to a request for an executive session for
the Fraternal Order of Police, Lodge No. 149, as
15. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date 7/08/17
• Health Care Self- Insurance Claims- dated as of 7/13/17
• Monthly Budget Status Report -June 2017
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
17. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, July 14, 2017.
u j6hh M. Stevens, Deputy/ City Clerk V '
TWOCZANAP -O.r
WHEREAS, The City of Owasso is proud to recognize the achievements of
the 2017 Owasso Lady Rams Goff Team and coaching staff who have created
a positive reputation and image for the City of Owasso; and,
WHEREAS, under coach, Ron Ramos, the Lady Rams Goff Team,
Owasso repeated as OSSAA Class 6A Girls Goff State Champions; and,
WHEREAS, the Lady Rams clinched the Championship title with a team
score of 683, finishing 21 strokes ahead of Edmond North at the Ponca City
Country Club; and,
WHEREAS, These students have represented the City of Owasso
displaying a high standard of excellence and positive character, achieving
success for their school, their families, their community, and themselves.
NOW, THEREFORE, 1, Lyndell Dunn, by virtue of the authority vested in me as
Mayor of the City of Owasso, do hereby proclaim Tuesday, July 18, 2017, as
in the City of Owasso, and do further encourage ail Owasso residents to
express their congratulations to the team, coaching staff, and families who
have supported these young women through all of the many practices and
tournaments.
IN WITNESS THEREOF, I have
hereunto set my hand and caused
the seal of the City of Owasso to be
affixed this 18th day of July, 2017.
Lyndell Dunn, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Wednesday, July 5, 2017
The Owasso City Council met in regular session on Wednesday, July 5, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, June 30, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Reverend Dr. James Cinocca, Associate Pastor of First United
Methodist of Owasso.
3. Flag Salute
Councilor Bush led the flag salute.
4. Roll Call
Present
Mayor - Lyndell Dunn
Councilor - Doug Bonebrake
Councilor - Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
Absent
Vice- Mayor -Chris Kelley
5. Presentation of the Character Trait of Alertness
Randy Cowling, Owasso Community Resources, presented the Character Trait of Alertness
for the month of July.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• June 20, 2017, Regular Meeting
B. Approve claims
Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $732,545.23 and an addendum to the claims list, dated July 5, 2017, in the
amount of $41.18.
YEA: Bonebrake, Bush, Moberly, Dunn
NAY: None
Motion carried 4 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
Owasso City Council
July 5, 2017
Page 2
8. Consideration and appropriate action relating to a contract for Economic Development
Strategic Planning Professional Services
Chelsea Levo Feary presented the item, recommending approval of a contract with TadZo
Consulting for Economic Development Strategic Planning in the amount of $60,000 and
authorization for the City Manager to execute the contract.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve the contract, and authorize the City Manager to execute the
contract, as recommended.
YEA: Bonebrake, Bush, Moberly, Dunn
NAY:None
Motion carried 4 -0
9. Consideration and appropriate action relating to right -of -way acquisition for the E 76 St N
Widening Improvements from US 169 to N 129 E Ave
Roger Stevens presented the item, recommending approval of the agreement to purchase
right -of -way, easement, and compensation for damages in the amount of $24,000 to the
Billie Downey Revocable Living Trust.
Mr. Raymon Downey addressed the Council. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the agreement and payment in the amount of
$24,000, as recommended.
YEA: Bonebrake, Bush, Moberly, Dunn
NAY:None
Motion carried 4 -0
10. Consideration and appropriate action relating to Resolution 2017 -09, implementing Tentative
Agreements between the City of Owasso and the Fraternal Order of Police Lodge #149 for FY
2017 -2018
Michele Dempster presented the item, recommending no action be taken at this time. Ms.
Dempster advised that an Executive Session may be included on the July work session
agenda.
III. Consideration and appropriate action relating to Ordinance 1103, repealing Part Ten (10),
Offenses and Crimes, Chapter Eight (8), Alarms, Sections 10 -801 through 10 -809, and
enacting New Sections 10 -801 through 10 -808 of the Code of Ordinances Establishing
Definitions, Regulations, Registration, and Authorizing Fees for Residential, Commercial, and
Governmental Alarms
Scott Chambless presented the item; recommending approval of Ordinance 1103.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve Ordinance 1103, as recommended.
YEA: Bonebrake, Bush, Moberly, Dunn
NAY:None
Motion carried 4 -0
12. Consideration and appropriate action relating to Resolution 2017 -10, establishing fees for
Annual Alarm Registration, Failure to Register, and False Alarm Response
Scott Chambless presented the item, recommending approval of Resolution 2017 -10.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve Resolution 2017 -10, as recommended.
YEA: Bonebrake, Bush, Moberly, Dunn
Owasso City Council
July 5, 2017
Page 3
NAY:None
Motion carried 4 -0
13. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr reported
on the City's annual fireworks display and the Gathering on Main event.
14. Report from City Attorney
No Report
15. Report from City Councilors
Mr. Bonebrake and Mr. Bush commented on the city's annual fireworks display.
16. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 6/24/17
• Health Care Self- Insurance Claims - dated as of 6/29/17
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
18. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Moberly, Dunn
NAY:None
Motion carried 4-0 and the meeting adjourned at 7:52 pm.
Lyndell Dunn, Mayor
Juliann M. Stevens, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, July 11, 2017
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, July 11, 2017, in the Council Chambers at Old Central, 109
N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, July 7, 2017.
1. Call to Order
Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm.
Present
Vice - Mayor /Vice - Chair- Chris Kelley
Councilor/Trustee -Doug Bonebrake
Councilor/Trustee- Bill Bush
A quorum was declared present.
Absent
Mayor /Chair- Lyndell Dunn
Councilor/Trustee -Jeri Moberly
2. Discussion relating to a request for a Planned Unit Development (PUD) for Emery Village,
located northeast of E 106 Street North and N Garnett Road
Morgan Pemberton presented the item and discussion as held. It was further explained that
the Planning Commission tabled the item to their August 7, 2017 meeting in order to present
the application to the full commission.
3. Discussion relating to a management contract for Alarm Registrations
Scott Chambless presented the item and discussion was held. It was further explained that
the item will be placed on the August 1, 2017, Council agenda for consideration and action.
4. Discussion relating to a professional services contract for First Responder Support Services
Michele Dempster presented the item and discussion was held. It was further explained that
the item will be placed on the July 18, 2017, Council agenda for consideration and action.
5. Discussion relating to the Owasso Waggin' Trails Dog Park rules and signage
Larry Langford presented the item and discussion was held. It was further explained that a
proposed Resolution would be presented in August for Council consideration and action.
6. Discussion relating to City Manager items
Monthly sales tax report - Linda Jones presented the sales tax report and
discussion as held.
• City Manager report - Mr. Lehr commented on the 1 -year anniversary of the
opening of the new location for City Hall and potential residential development
in Stone Canyon development.
7. City Council /Trustee comments and inquiries
None
8. Adjournment
The meeting adjourned at 7:05 pm.
Dr. Chris Kelley, Vice Mayor/ Vice Chair
Juliann M. Stevens, Minute Clerk
Fund
01
Claims List - 7/18/2017
Vendor Name
GENERAL AT &T
AT &T
BLUE ENERGY FUELS, LLC
CITY GARAGE
CITY GARAGE
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERIZON WIRELESS
Payable Description Payment
Amount
CONSOLIDATED PHONE
$26.17
LONG DISTANCE PHONE
$0.43
CNG FUEL PURCH- JUNE16
$52.75
GARAGE PARTSOUNE 17
$15.04
LABORIOVERHEAD -JULY, 20
$153.00
FUELMAN EXP -JUN 17
$57.03
LA POL GEAR- UNIFORMS
$206.94
MIDWEST VET- SUPPLIES
$303.75
NORTHERN TOOL - SUPPLIE
$178.43
SERENITY - CREMATION
$285.00
SHOE CARNIVAL -UNIF
$94.97
WATERSTONE- CLEANING
$22.05
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL - Total
$1,475.58
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$35.88
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$14.82
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
$33.99
GEN CEMETERY -Total
FUELMAN EXP -JUN 17
$84.69
CENTER FOR ECONOMIC DEVELOPMENT
LEGAL CONSULTING
$640.00
GEN COM DEV TIF -Total
MEETING EXPENSE
$640.00
AT &T
CONSOLIDATED PHONE
$40.98
AT &T
LONG DISTANCE PHONE
$1.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
56.12
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$125.32
GEN COMMUNITY CENTER -Total
$174.22
BLUE ENERGY FUELS. LLC
CNG FUEL PURCH- JUNE16
$68.36
CITY GARAGE
GARAGE PARTSIJUNE 17
$9.90
CITY GARAGE
LABOPJOVERHEAD - JULY, 20
$512.92
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$199.36
HAROLD RANDALL PINNEY
MOWING
$665.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$60.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
$11.99
JPMORGAN CHASE BANK
PIKE PASS FEES
$3.30
KENNETH LIVINGSTON
MOWING
$1,800.00
M. B. SICKERSTAFF
MOWING
$300.00
VERIZON WIRELESS
WIRELESS CONNECTION
$126.11
GEN COMMUNITY DEVELOPMENT • Total
$3,756.94
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN ECONOMIC DEV -Total $29.65
AT &T CONSOLIDATED PHONE $14.82
1
Fund
01 GENERAL
Claims List - 7/1812017
Vendor Name
Payable Description
Payment
$363.40
CITY GARAGE
Amount
JPMORGAN CHASE BANK
INTERSTATE -SIREN BATT
$2,040.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$104.88
JPMORGAN CHASE BANK
WALMART- CONTAINERS
$59.52
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$89.35
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN EMERG PREPAREDNESS -Total
$2,338.22
CITY GARAGE
GARAGE PARTS/JUNE 17
$363.40
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$438.25
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$277.24
JPMORGAN CHASE BANK
PIKE PASS FEES
$8.80
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$30.92
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN ENGINEERING -Total
EMPL ASSISTANCE PROGR
$1,148.26
CITY GARAGE -
LABOR/OVERHEAD -JULY, 20
$76.75
JPMORGAN CHASE BANK
ADMIRAL EXP - SUPPLIES
$377.37
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$110.82
GEN FINANCE -Total
$564.94
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND SCREENING
$157.55
SOLI
AT &T
CONSOLIDATED PHONE
$634.41
AT &T
LONG DISTANCE PHONE
$35.68
CINTAS CORPORATION
CARPET CLEANING
$67.00
CITY OF OWASSO
GEN LIASISELF INS
$150,000.00
DRAKE SYSTEMS INC
COPY SUPPLIES
$444.87
JPMORGAN CHASE BANK
ADMIRAL EXPR- SUPPLIES
$89.97
JPMORGAN CHASE BANK
AMER WASTE- REFUSE
$80.32
MCAFEE & TAFT
LEGAL PERSONNEL
$425.00
NEWTON, O'CONNOR, TURNER &
GENERAL
$27.50
KETCHUM
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$149.38
RICOH USA, INC
COPIER RENTAL
$126.20
RICOH USA, INC.
COPIER USEISUPPLIES
$825.31
GEN GENERAL GOVERNMENT -Total
$153,063.19
AT &T
CONSOLIDATED PHONE
$14.82
AT &T
LONG DISTANCE PHONE
$0.06
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.82
OWASSO REPORTER
OWASSO REPORTER SUBSC
$67.60
GEN HISTORICAL MUSEUM -Total
$119.30
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$452.75
COMMUNITYCARE EAP
EMPL ASSISTANCE PROGR
$248.00
JPMORGAN CHASE BANK
CHARACTER BULLETINS
$861.12
2
Claims List - 7118/2017
Fund - Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
FMCS - ARBITRATION
$30.00
JPMORGAN CHASE BANK
ICIMS- TRACKING SYSTEM
$100.00
JPMORGAN CHASE BANK
INT'L PUBLIC-MEMBERSH
$149.00
JPMORGAN CHASE BANK
NAT'L PELRA- MEMSERSHP
$175.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$2.66
NAVEX GLOBAL, INC
SILENT WHISTLE
$1,732.50
TULSA EMERGENCY MEDICAL CENTER
DRUG SCREENING
$415.00
TULSA WORLD
ADVERTISING
$45,00
GEN HUMAN RESOURCES -Total
FUELMAN EXP -JUN 17
$4,211.03
AT &T
CONSOLIDATED PHONE
$21.44
CITY GARAGE
LABORIOVERHEAD - JULY, 20
581.92
JPMORGAN CHASE BANK
PIKEPASS -FEES
$6.90
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$124.89
RAMUNDSEN SUPERIOR HOLDINGS
LICENSING
$5,481.47
RAMUNDSEN SUPERIOR HOLDINGS
MAINTENANCE FEES
$43,184.51
VERIZON WIRELESS
WIRELESS CONNECTION
$149.68
GEN INFORMATION TECH -Total
$49,050.81
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$70.08
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$40.95
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
5161.98
JPMORGAN CHASE BANK
PIKE PASS FEES
58.80
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$12.94
RICH & CARTMILL
NOTARY BOND
$30.00
GEN MANAGERIAL -Total
$324.75
JPMORGAN CHASE BANK
OFFICE E- SUPPLIES
$47.23
GEN MUNICIPAL COURT -Total
$47.23
AT &T
CONSOLIDATED PHONE
$34.05
AT &T
LONG DISTANCE PHONE
50.18
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH- JUNE16
$130.69
CITY GARAGE
GARAGE PARTS /JUNE 17
$196.54
CITYGARAGE
LABORIOVERHEAD -JULY, 20
$1,282.50
CITY OF OWASSO
WATER
$9,573.52
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$550.81
JPMORGAN CHASE BANK
PIKE PASS FEES
$8.80
JPMORGAN CHASE BANK
SAMSSUPPLIES
$21.92
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$84.37
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN PARKS -Total $11,913.03
AT &T CONSOLIDATED PHONE $295.93
JPMORGAN CHASE BANK APCO- TRAINING 530.00
41
Claims List - 7/18/2017
Fund Vendor Name
Payable Descriptlon
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
SAMS- PRISON BOARD
$13.96
JPMORGAN CHASE BANK
SAMSCLUB- PRISONER BRD
$35.12
JPMORGAN CHASE BANK
WALMART- PRISONER BRD
$76.80
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$53.70
GEN POLICE COMMUNICATIONS • Total
$505.51
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH- JUNE16
$376.11
CITY GARAGE
GARAGE PARTSMUNE 17
$1,976.23
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$2,338.58
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$754.33
JPMORGAN CHASE BANK
BROWN FARMS-SOD
$190.00
JPMORGAN CHASE BANK
BROWNCO -WIRE TIES
$38.28
JPMORGAN CHASE BANK
CRIMSON STEEL -REBAR
$560.00
JPMORGAN CHASE BANK
ELLIS- RENTAL
$730.30
JPMORGAN CHASE BANK
EQUIP ONE - RENTAL
$31.00
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
$17.86
JPMORGAN CHASE BANK
GRAINER -PPE
$20.78
JPMORGAN CHASE BANK
HOME DEPOT -REBAR
$33.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$61.95
JPMORGAN CHASE BANK
LOWES•FORMING SUPPLY
$158.29
JPMORGAN CHASE BANK
LOWES -TRASH BAGS
$9.98
JPMORGAN CHASE BANK
OREILLY- COOLANT
$81.02
JPMORGAN CHASE BANK
P & K- BELLCRANK
$25.73
JPMORGAN CHASE BANK
QUALITY TIRE -TIRE
$80.50
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
$288.20
JPMORGAN CHASE BANK
TRANSCO -PPE
$18.00
JPMORGAN CHASE BANK
TURF LAND- SUPPLIES
$79.24
MORIDGE MANUFACTURING
MOWER
$15,084.45
PRECISION LAWN CARE OF TULSA, LLC
MOWING
$7,547.30
SCURLOCK INDUSTRIES OF MIAMI, OK
STORM INLET A -FRAME
$1,450.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY MAINTENANCE
$626.25
TWIN CITIES READY MIX, INC
CONCRETE
$1,940.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$64.26
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
W.W. GRAINGER, INC.
PPE
$68.54
GEN STORMWATER -Total
$34,721.84
AT &T
CONSOLIDATED PHONE
$42.87
AT &T
LONG DISTANCE PHONE
$0.05
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH-JUME16
$60.28
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$700.58
FLEETCOR TECHNOLOGIES
FUELMAN EXPJUN 17
$233.64
JPMORGAN CHASE BANK
JOHNSTONE -AC PARTS
$26.13
4.
Claims List - 7/18/2017
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
$t38.90
JPMORGAN CHASE BANK
OKLA LIGHTING- LIGHTS
$54.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$99.78
PANCO INC.
TEMPERATURE CONTROLS
$3,285.00
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN SUPPORT SERVICES -Total
AEPtPSO
GENERAL -Total
STREET LIGHTS
$4,670.88
$7.59
$7.59
GENERAL -Total
$268,847.66
20 AMBULANCE SERVICE CITY GARAGE
GARAGE PARTSOUNE 17
$410.18
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$1,969.45
JPMORGAN CHASE BANK
ARROW INT'L- SUPPLIES
$1,108.21
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$805.78
JPMORGAN CHASE BANK
EXCELLANCE- REPAIRS
$1,884.75
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$91.50
JPMORGAN CHASE BANK
GREEN CO -MED WASTE
$325.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$1,279.80
JPMORGAN CHASE BANK
SO ANTHES- SUPPLIES
$2818
JPMORGAN CHASE BANK
SUMMIT TRUCK -AMR REPR
$393.24
JPMORGAN CHASE BANK
USPS- SHIPPING COSTS
56.65
JPMORGAN CHASE BANK
ZOLL MED - SUPPLIES
$735.00
AMB SERVICES AMBULANCE -Total
$9,037.74
CITY GARAGE
LABORlOVERHEAD - JULY, 20
$846.08
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
52,998.96
JPMORGAN CHASE BANK
FLIGHTBRID- TRAINING
5545.00
JPMORGAN CHASE BANK
HENRY SCHEIN - SUPPLIES
$3,441.87
JPMORGAN CHASE BANK
SOS - SUPPLIES
$846.11
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,551.00
VERIZON WIRELESS
WIRELESS CONNECTION
$331.57
AMBULANCE -Total
$10,560.59
BENNIE CHAMBERS
AMBULANCE REFUND
$25.00
COMMUNITYCARE HMO
AMBULANCE REFUND
$251.79
EVELYN GORHAM
AMBULANCE REFUND
$78.61
FRIEDA WILCOX
AMBULANCE REFUND
$50.00
JOE TIBBS
AMBULANCE REFUND
$50.00
MICHAEL HEATON
AMBULANCE REFUND
$1,142.00
NOVITAS SOLUTIONS
AMBULANCE REFUND
$270.26
OPAL TURPENTINE
AMBULANCE REFUND
$104.68
PATSY WOODS
AMBULANCE REFUND
S1,142.00
RICKY PRICKETT
AMBULANCE REFUND
$115.20
0
Claims List - 7/18/2017
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
AMBULANCE SERVICE -Total
$3,229.54
AMBULANCE SERVICE -Total
$22,827.87
21 E -911
AT &T
T -1 CIRCUITS
$3,098.22
E911 COMMUNICATIONS •Total
$3,098.22
E -911 -Total
$3,098.22
25 HOTEL TAX
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
529.73
JPMORGAN CHASE BANK
HOME DEPOT-SUPPLIES
$44.94
JPMORGAN CHASE BANK
PIKE PASS FEES
$10.40
HOTEL TAX STRONG NEIGHBOR -Total
$85.07
CITY GARAGE
LABORIOVERHEAO -JULY, 20
$67.08
STRONG NEIGHBORHOODS -Total
$67.08
HOTELTAX -Total
$152.15
27 STORMWATER MANAGEMENT
CHICKASAW TELECOM INC
NEW PHONES
$467.69
JACQUELYN BROOKE KONONCHUK
CONSULTING SERVICES
$4,292.50
JPMORGAN CHASE BANK
BRUDAGE- CONCRETE
$728.44
LOT MAINTENANCE OF OKLAHOMA, INC.
MOWING
$823.02
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$1,022.50
PRECISION LAWN CARE OF TULSA, LLC
MAINTENANCE
$1,200.00
W.W. GRAINGER, INC.
SUPPLIES
$586.72
STORMWATER -Total
$9,120.87
JPMORGAN CHASE BANK
ELLIS -PINS
$58.03
JPMORGAN CHASE BANK
LOWES -REBAR
$173.10
JPMORGAN CHASE BANK
LOWES - SCREWS
$10.87
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER - STORMWATER -Total
$202.01
STORMWATER MANAGEMENT
-Total
$9,402.88
34 VISION TAX
BKL INCORPORATED
ENGINEERING SERVICES - RO
$23,635.20
VSN RECAP 96THI119.129TH -Total
$23,635.20
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES • 11
$24,361.67
VSN RECAP GARNETT TO 129 . Total
$24,361.87
VISIONTAX -Total
$47,997.07
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$155.78
AT &T
LONG DISTANCE PHONE
$6.77
BLUE ENERGY FUELS, LLC
CNG FUEL PORCH- JUNE16
$28.90
CITY GARAGE
GARAGE PARTSMUNE 17
$404.25
CITY GARAGE
LABORIOVERHEAD - JULY, 20
$2,439.92
CITY OF OWASSO
WATER
$106.64
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$2,059.18
JPMORGAN CHASE BANK
ACADEMY - UNIFORMS
$684.92
0
Claims List - 7/18/2617
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
BEN MEADOWS -TOOL
$37.38
JPMORGAN CHASE BANK
CLASSIC CHEV- REPAIRS
5116.15
JPMORGAN CHASE BANK
CONRAD FIRE - SUPPLIES
5556.85
JPMORGAN CHASE BANK -
CONRAD FIRE -VEH MAINT
5931.47
JPMORGAN CHASE BANK
CONRAD- REPAIRS
$1,412.59
JPMORGAN CHASE BANK
CORNERSTONE- SHARPENIN
$26.80
JPMORGAN CHASE BANK
EB OK 911 -ERR CHG
$37.92
JPMORGAN CHASE BANK
FIRE SVC TRAINING -TRN
$70.00
JPMORGAN CHASE BANK
INDUST NET - ROUTERS
$2,965.75
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAG
$756.00
JPMORGAN CHASE BANK
LOWES -FLAG REPAIR
$16.14
JPMORGAN CHASE BANK
NEW BALANCE - UNIFORMS
$159.95
JPMORGAN CHASE BANK
NOBULL- UNIFORMS
$675.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$50.75
JPMORGAN CHASE BANK
OKLA POLICE - UNIFORMS
$60.50
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$34.56
JPMORGAN CHASE BANK
PIKE PASS FEES
$39.90
JPMORGAN CHASE BANK
PIKEPASS -FEES
$29.70
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$35.96
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
$271.82
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$299.96
JPMORGAN CHASE BANK
STOLZ- AUTOCHARGERS
$3,848.50
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$9,51
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$23.18
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$438.70
PRECISION LAWN CARE OF TULSA, LLC
MAINTENANCE
$250.00
VERIZON WIRELESS
WIRELESS CONNECTION
$620.70
SALES TAX FUND -FIRE -Total
$19,862.10
SALES TAX FIRE -Total
$19,862.10
38 SALES TAX POLICE AT &T
CONSOLIDATED PHONE
$549.66
AT &T
LONG DISTANCE PHONE
$35.68
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH- JUNE16
$10.63
CHICKASAW TELECOM INC
NEW PHONES
$467.69
CITY GARAGE
GARAGE PARTS /JUNE 17
$2,835.94
CITY GARAGE
LABORIOVERHEAD -JULY, 20
$10,100.75
CITY OF OWASSO
WATER
$41.28
DANIEL GLOWACKI EARTHWORKS
CONCRETE
$750.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$6,413.33
JPMORGAN CHASE BANK
41MPRINT- UNIFORMS
$177.43
JPMORGAN CHASE BANK
ACADEMY- FIREARM SUPPL
5358.19
JPMORGAN CHASE BANK
ACADEMY - FIREARM SUPPY
$51.98
7
Claims List - 7/18/2017
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$179.94
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$43.98
JPMORGAN CHASE BANK
ASSOC PARTS -FAN MOTOR
$599.00
JPMORGAN CHASE BANK
CODE ZERO -LABOR
$150.00
JPMORGAN CHASE BANK
DAVIS & STANTON -AWARD
$262.00
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MED
$55.21
JPMORGAN CHASE BANK
GREEN CO -WASTE REMOVE
$65.00
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$112.45
JPMORGAN CHASE BANK
LOWES - FIREARM SUPPLIE
$92.04
JPMORGAN CHASE BANK
MARLOW WHITE - REFUND
($420.00)
JPMORGAN CHASE BANK
MARLOW WHITE -UNIF
$868.75
JPMORGAN CHASE BANK
OES GLOBAL -CONES
$98.17
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$83.65
JPMORGAN CHASE BANK
PHOT04LESS -CAM LENS
$449.95
JPMORGAN CHASE BANK
RAYALLEN -K9 SUPPLIES
$29.59
JPMORGAN CHASE BANK
RAYALLENSUPPLIES
$87.59
JPMORGAN CHASE BANK
REASORS- AWARDS
$56.23
JPMORGAN CHASE BANK
REASORSSUPPLIES
$8.69
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
$328.68
JPMORGAN CHASE BANK
SERENITY -K9 CREMATION
$185.00
JPMORGAN CHASE BANK
SO AG- AWARDS
$74.36
JPMORGAN CHASE BANK
SOM'S- AWARDS
$224.00
JPMORGAN CHASE BANK
SPECIAL OPS- AWARDS
$7903
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$231.98
JPMORGAN CHASE BANK
SQUARE - TRAINING
$450.00
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$150.29
JPMORGAN CHASE BANK
UNITED PLATING -GRIPS
$525.00
JPMORGAN CHASE BANK
UPS STORE- SHIPPING
$208.22
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$1,133.15
JPMORGAN CHASE BANK
ZIEGLER- AWARDS
$240.00
NICHOLAS PAPPE
TUITION REIMBURSEMENT
$407.20
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$357.28
UNITED TACTICAL SYSTEMS
EQUIPMENT
$2,000.00
UNITED TACTICAL SYSTEMS
TRAINING
$790.00
VERIZON WIRELESS
WIRELESS CONNECTION
$847.71
SALES TAX FUND - POLICE • Total
$32,847.00
SALESTAXPOLICE •Total
$32,847.00
39 SALES TAX STREETS AEP /PSO
STREETLIGHTS
$6,483.55
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
$1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
$513.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH- JUNE16
$290.65
E3
Claims List - 7/18/2017
Fund
Vendor Name
Payable Description
Payment
CIP GARRETT CRK SEWER LIN -Total
$236,061.58
CROSS -BO CONSTRUCTION
Amount
39 SALES TAX STREETS
CITY GARAGE
GARAGE PARTSIJUNE 17
$408.42
CITY GARAGE
LABOR/OVERHEAD -JULY, 20
$1,658.50
FLEETCOR TECHNOLOGIES
FUELMAN EXP -JUN 17
$945.93
JPMORGAN CHASE BANK
BUMP2BUMP -OIL SWEEP
$39.60
JPMORGAN CHASE BANK
GRAINER -PPE
$20.78
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$651.00
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$34.44
JPMORGAN CHASE BANK
MIDLAND -FENCE PARTS
$208.00
JPMORGAN CHASE BANK
PIKE PASS FEES
$39.60
JPMORGAN CHASE BANK
PIKEPASS -FEES
$19.10
JPMORGAN CHASE BANK
TRANSCO -PPE
$16.00
PINKLEY SALES
SIGNAL BULBS
$24,177.00
TULSA ASPHALT, LLC
ASPHALT
$78.80
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$99.82
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$82.12
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.85
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WELSCO, INC.
RENTAL
$11.60
SALES TAX FUND-STREETS -Total
$36,866.78
SALES TAX STREETS
-Total
$36,866.78
40 CAPITAL IMPROVEMENTS
BILLIE DOWNEY REVOCABLE
RIGHT OF WAY
$24,000.00
CIP 76TH ST WIDENING -Total
$24,000.00
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES - E
$28,050.75
CIP 76THIMAIN INTERSECT -Total
$28,050.75
EARTH SMART CONSTRUCTION INC
CONSTRUCTION SERVICES - B
$18,373,00
CIP BROOKFIELD CROSSING -Total
$18,373X6
JONES LANG LASALLE AMERICAS INC
APPRAISAL SERVICES
$3,200.00
CIP GARN RD WIDE 106.116 -Total
$3,200.00
JONES LANG LASALLE AMERICAS INC
APPRAISAL SERVICES
$3,200.00
CIP GARN WIDE 106TH 416 -Total
$3,200.00
DEWBERRY ENGINEERS, INC
ENGINEERING SERVICES -GA
$4,320.00
CIP GARN WIDE 96TH -106TH -Total
$4,320.00
IRA M GREEN CONTRUCTION
CONSTRUCTION SERVICES - G $236,061.58
CIP GARRETT CRK SEWER LIN -Total
$236,061.58
CROSS -BO CONSTRUCTION
CONSTRUCTION SERVICES - M $124,027.54
CIP MORROW LIFT STATION -Total
$124,027.54
CAPITAL IMPROVEMENTS -Total $441,232.87
70 CITY GARAGE AT &T CONSOLIDATED PHONE $26.17
AT &T LONG DISTANCE PHONE $5.35
E
Claims List - 7/18/2017
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
CITY GARAGE
GARAGE PARTSIJUNE 17
$701.26
JPMORGAN CHASE BANK
ALLOATA- SOFTWARE
$1,375.00
JPMORGAN CHASE BANK
B &M- MUFFLER
$149.95
JPMORGAN CHASE BANK
B &M -PARTS RESALE
$110,99
JPMORGAN CHASE BANK
BUMP2BUMP -PART RESALE
$733.96
JPMORGAN CHASE BANK
BUMP2BUMP- RETURN
($46 -50)
JPMORGAN CHASE BANK
HESSELBEIN- REPAIR
$880.38
JPMORGAN CHASE BANK
LENOW - TOWING
$65.00
JPMORGAN CHASE BANK
NAPA - STROBE BULBS
$128.0$
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$104.04
CITY GARAGE -Total
$4,233.63
CITY GARAGE -Total
$4,233.63
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$15,792.71
EXPEN
OK TAX COMMISSION SPECIAL TAX UNIT
MITFASSESSMENT
$7,160.34
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$24,611.38
WORKERS' COMP SELF -INS -Total
$24,611.38
77 GENERAL LIABILITY - PROPERT
NEWTON, O'CONNOR, TURNER &
CODY MATHEWS
$7,325.47
KETCHUM
NEWTON, O'CONNOR, TURNER &
MIKE DENTON
$3,677.52
KETCHUM
SUSAN K TOLE & SCOTT D KEITH
TORT CLAIM
$5,000.00
GEN LIAB•PROP SELF INS -Total
$16,002.99
GENERAL LIABILITY - PROPERT -Total
$16,002.99
78 HEALTHCARE SELF INS FUND
UNITED STATES TREASURY
PCORI FEE
$1,076.00
SELF4NS HEALTHCARE •Total $1,076.00
PUSH PEDAL PULL, INC EQUIPMENTIDELIVERY $422.67
WELLNESS GENERAL GOVT -Total $422.67
HEALTHCARE SELF INS FUND •Total $1,498.67
City Grand Total $929,481.27
10
0ThP,C-,tdYW!t,--
Limits_
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Supplemental Appropriation — Cherokee Nation Donation
DATE:
July 14, 2017
BACKGROUND:
Pursuant to Cherokee Nation Legislative Act 4 -03, up to twenty percent (20 %) but not less than
five percent (5 %) of funds generated by fees collected for the Cherokee Nation Motor Vehicle
tags are to be made available to county and municipal law enforcement agencies within the
Cherokee Nation jurisdiction.
In June of 2017, the Cherokee Nation donated $3,000 to the police department. The funding will
be utilized to support police operations.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Cherokee Notion and approval of a
budget amendment increasing estimated revenue in the General Fund by $3,000 and
increasing the appropriation for expenditures in the Police Services budget by $3,000.
5d
�i T ut Limits.
TO: The Honorable Mayor and Council
Owasso City Council
FROM: Juliann M. Stevens
Deputy City Clerk
SUBJECT: Declaration of a Surplus Refuse Vehicle
DATE: July 14, 2017
PROPOSED ACTION:
Staff is requesting City Council consideration and action to declare the 1996 International /Heil
rear -load refuse collection vehicle as surplus to the needs of the City and make the vehicle
available for disposal via auction.
BACKGROUND:
As listed on the July 18, 2017, agenda for the Owasso Public Works Authority (OPWA), staff is
recommending the purchase of a new, rear -load refuse collection vehicle through the
Oklahoma State Bid process. If approved by the OPWA, the new vehicle will replace the 1996
rear -load vehicle that is no longer in service.
Section 7 -111 of the Owasso Code of Ordinances allows for the disposal of obsolete or surplus
equipment, valued at more than $500, and sets the process by which such surplus can be sold.
Upon declaration by the City Council, the City Manager may dispose of the equipment via
auction. The City uses E -Bay, an on -line auction service, to dispose of surplus equipment.
RECOMMENDATION:
Staff recommends the 1996 International /Heil rear -load vehicle be declared surplus and made
available for disposal via auction.
Sd
The City Wit aut Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: First Responder Support Services (FRSS) Agreement
Budget Carryover Amendment
DATE: July 14, 2017
PROPOSAL SUMMARY:
Police and fire emergency personnel face unique mental and emotional health challenges due
to normal workday encounters and exposure to recurring traumatic situations. In an attempt to
provide resources to assist emergency responders in overcoming these challenges, staff intends
to request authorization for the City Manager to enter into an agreement partnering with First
Responder Support Services (FRSS). FRSS is a professional counseling and training service
dedicated to focusing on first responders and immediate family members. Services include:
Individual, couple, and family counseling,
Department training in stress management, critical incidents, communication and
conflict resolution, critical incident team development,
Group. debriefings, and
Consultative services.
BACKGROUND:
In 2015, police and human resources representatives began to discuss the need to provide help
to officers and first responders in dealing with the emotional difficulties and traumas that are a
normal part of their daily job. The team met several times throughoufJhat year.
The following January, the State Fraternal Order of Police conference hosted speaker, Dr. Kathy
Thomas, who specializes, in providing mental health services to first responders. Representatives
of the police department and human resources attended the presentation. During fiscal year
2016 -2017, the Police and Fire Departments hosted for the first time an evening event for
employees and spouses, "Critical Incident Stress and Understanding PTSD" with Dr. Thomas. Dr.
Thomas also provided "Peer Support" training for a group of police, fire, public works, and
human resources personnel.
This last spring, Dana Mugavero, with First Responder Support Services (FRSS), contacted Chief
Hurst about their services and background specializing in working with police and fire personnel.
Representatives from the fire and human resources departments met with Ms. Mugavero and
over the next several months discussed how FRSS could meet the needs of police and fire
emergency responders.
FIRST RESPONDER SUPPORT SERVICES
The mission of FRSS is to promote emotional wellbeing and psychological health for police and
fire personnel based on the firm conviction that psychologically healthy individuals provide more
efficient, sensitive, and professional service to the community.
With an understanding of emergency personnel and situations they are confronted with, FRSS
provides confidential and informed service that aims to remove the barriers that often stand in
the way of first responders seeking help.
FRSS employs two behavioral health specialists. Dr. Doug Gentz, PhD and Dana Mugavero, LCSW
have a combined experience of nearly 45 years providing services to first responders. Dr. Gentz
is the only board certified Police and Public Safety Psychologist in the state of Oklahoma. Ms.
Mugavero has facilitated over 70 formal critical incident debriefings for fire departments
throughout Oklahoma.
Contract for services includes:
• Unlimited number of hours of self- referred counseling services for fire fighters /paramedics,
police officers, dispatchers, animal control officers and their immediate family members.
• Up to 55 hours of education and /or training services per department annually.
• Consultative services, including but not limited to, Critical Incident and Peer Support
Teams.
FRSS builds upon the experience and expertise of psychological services provided to the Tulsa
Police and Fire departments for over 35 years.
FUNDING:
Discussions for services were still being held with staff and FRSS during the budgeting process and
were not included in the FY 2017 -18 budget approval. Due to the need and value of these
services, staff is proposing putting FRSS services into place by carrying over unspent funds from
the Police and Fire budgets from FYI to FY18.
RECOMMENDATION:
Staff recommends approval of a Master Services Agreement for behavioral health services with
First Responder Support Services in the amount of $26,145 and authorization for the City
Manager to execute the agreement.
Staff further recommends approval of a budget amendment increasing the appropriation for
expenditures in the Police Department, Half -Penny Sales Tax Fund by $15,495 and in the Fire
Department, Half -Penny Sales Tax Fund by $10,650
ATTACHMENT:
Master Services Agreement —First Responder Support Services
MASTER SERVICES AGREEMENT
This Master Services Agreement ( "Agreement ") is made and entered into as of
July 18 , 2017, by and between the CITY OF OWASSO, OKLAHOMA,
a municipal corporation, 200 S. Main, Owasso, Oklahoma, 74055 ( "City ") and, FIRST
RESPONDER SUPPORT SERVICES, a Professional Limited Liability Company,
14455 E. 600 Rd., Inola, Oklahoma ( "FRSS ").
RECITALS
A. City desires to contract with FRSS as an independent contractor to provide certain
ongoing behavioral health services to the City of Owasso Police and Fire
Departments ( "Departments ").
B. FRSS desires to contract with City to provide such behavioral health services as
more fully described below.
In consideration of the recitals and the representations, warranties and covenants set forth
in this Agreement, the parties hereby agree as follows:
SECTION I — SERVICES PROVIDED BY FRSS:
a. FRSS shall make available the following professional behavioral health services
to the Departments (the "Services "):
I. Self- Referred Counseling Services. Counseling Services will be provided to
individuals, couples and children (10 years of age or older) on a self - referred
basis, including but not limited to behavioral health counseling for all
Department employees and their "Immediate Family Members" (defined
below) on an as- needed basis, whether the request for counseling is initiated
by an individual Department employee or Immediate Family Member. Such
Services shall not be limited to job - related behavioral health. For purposes of
this Agreement, "Immediate Family Member" means the spouse, domestic
partner or child of a Department employee, and "child" or "children" means a
child naturally born, legally adopted or a stepchild, but not a foster child, of
any Department employee. For an Immediate Family Member who is age 9 or
under, parent consultation and referral, or referral only, may be provided by
FRSS.
2. Education/Training Services. Education and/or Training Services will be
provided to the Departments upon request, up to 55 hours for each
Department annually. This includes, but is not limited to education on stress
management, critical incident and peer support, communication and
management skills training and SWAT.
3. Consultative Services. Consultative Services will be provided to the
Departments upon request, including but not limited to, operational assistance
and support such as consultation to SWAT within the Police Department and
the Critical Incident and Peer Support Teams.
b. Counseling Services will begin October 1, 2017, however availability of
Education/Training and Consultative Services begin on the date this Agreement is
executed in full. Services to be provided at 1612 S. Harvard Ave., Tulsa, Oklahoma or
on -site at either Departments facilities.
C. Each individual employee, consultant or independent contractor of FRSS
providing the Services hereunder will be appropriately licensed by the State of
Oklahoma, or under proper supervision in the process of obtaining such licensure, and
possess the educational qualifications and certificates appropriate for the Services
provided.
d. FRSS agrees to make itself reasonably available to the Departments to render the
Services, and as may be required in order to perform the Services, however, FRSS shall
not be obligated to devote its full time and attention to providing the Services, and shall
be free to engage clients not employed by the City.
SECTION H —METHOD OF PAYMENT:
In consideration for the services provided to the Departments, the City shall pay to FRSS
for the fiscal year July 1, 2017 through June 30, 2018, the annual sum of $26,145.00.
Payment to be made in the amount of $ 2,178.75 paid monthly.
a. FRSS shall procure and maintain during the term of this Agreement professional
liability insurance. Upon City's request, FRSS shall furnish City a certificate of
insurance, which shall indicate the nature of the insurance carried and the amount of
coverage.
b. FRSS agrees to release, defend, protect, indemnify and hold harmless City from
and against all damages, losses, claims, costs, reasonable attorney fees, or other expenses
( "Damages ") arising from or related to the performance of the Services to the extent such
liability is caused by the negligent act, error, or omission of FRSS. Nothing in this
paragraph shall make FRSS liable for any Damages to the extent caused by the City.
C. City agrees to release, defend, protect, indemnify and hold harmless FRSS from
and against all damages, losses, claims, costs, reasonable attorney fees, or other expenses,
to the extent such liability is caused by the negligent act, error, or omission of City.
Nothing in this paragraph shall make City liable for any Damages to the extent caused by
FRSS.
0
d. Under no circumstances shall either party be liable to the other for any special,
consequential, indirect, incidental or punitive damages of any kind or character, including
but not limited to loss of profits or business interruption.
SECTION IV — INITIAL TERM AND METHOD OF RENEWAL:
a. Initial Term. This Agreement shall commence on the date first written above and
terminate on June 30, 2018 unless renewed.
b. Renewal Terms. This Agreement may be renewed from year to year for up to five
consecutive years by the mutual written agreement of the parties no later than the first
day of July of each year commencing in 2018. Such writing shall set forth any
adjustment in Services to be provided and the consideration to be paid for such Services
during the following year. Each such annual renewal term shall be subject to availability
and appropriation by City of adequate and sufficient funds during the applicable fiscal
year (July 151 through June 30`h). In the event of failure by City to annually appropriate
sufficient funds, this Agreement shall terminate without further action by City, provided,
that the obligations of City under Sections II and III shall continue notwithstanding the
expiration or any termination of this Agreement.
SECTION V — CANCELLATION AND TERMINATION:
Either party may cancel and terminate this Agreement without cause by giving sixty (60)
days written notice to the other.
SECTION VI— AUTHORIZATION; COMPLIANCE WITH LAWS:
a. City represents and warrants that it has full power and authority to execute and
deliver this Agreement and to perform City's obligations hereunder. The execution,
delivery and performance of this Agreement by City have been duly authorized by all
necessary City action, and no further action is necessary on the part of City for City to
execute and deliver this Agreement and to consummate and perform its obligations
hereunder. This Agreement has been duly executed and delivered on behalf of City and
constitutes the legal, valid and binding obligation of City, enforceable against City in
accordance with its terms. The execution and delivery of this Agreement by City does not
conflict with or violate any judgment, order, decree, statute, law, ordinance, rule or
regulation applicable to City.
b. FRSS shall comply with all applicable federal and state laws and regulations,
including such laws and regulations regarding the confidential and secure treatment of
individually identifiable health information. No "protected health information" or
"individually identifiable health information" as contemplated by the Health Insurance
Portability and Accountability Act (HIPAA) shall be exchanged by the parties
whatsoever.
SECTION VII — INDEPENDENT CONTRACTOR STATUS:
The relationship between City and FRSS created by this Agreement is that of an
independent contractor. FRSS will be acting in the capacity of an independent
contractor, and its employees, consultants and/or subcontractors are not and will not be
deemed to be employees of the City and the parties shall conduct themselves so as to
maintain this independent contractor status. Nothing herein will be construed to
constitute an association, joint venture or partnership between the parties or to impose
any liability attributable to such a relationship upon either party.
SECTION VIII — ANNUAL ACTIVITY REPORT:
FRSS will provide the Departments with a year -end written report summarizing the
Services provided during the preceding fiscal year. This report will include the hours
dedicated to providing Services and number of Department employees utilizing Services.
SECTION IX— MISCELLANEOUS:
a. This Agreement has been made and executed in and shall be construed and
enforced according to the laws of the State of Oklahoma, without regard to choice of law
or conflict of law principles.
b. Neither party shall assign this Agreement without the prior written consent of the
other party, provided that nothing contained in this paragraph shall prevent FRSS from
employing such independent consultants, associates and subcontractors as FRSS may
deem appropriate to assist FRSS in the performance of the services hereunder.
C. This Agreement constitutes the entire agreement between the parties and
supersedes all previous agreements and understandings, written or oral, to the extent they
relate in any way to the subject matter hereof.
d. This Agreement is between City and FRSS and creates no right in or duties to any
other person or entity. No person or entity is or shall be deemed a third party beneficiary
of this Agreement.
e. This Agreement may be amended only by a written instrument signed by both
parties.
f. Any notices required or permitted to be given hereunder shall be in writing and
are deemed to be effective (1) when personally delivered, or (2) on the third day after
being mailed by registered or certified mail, return receipt requested and postage prepaid
and addressed as follows:
To FRSS: First Responder Support Services, PLLC
14455 E. 600 Rd.
Inola, OK 74036
Attn: Dana L. Mugavero
To CITY: City of Owasso
200 S. Main
Owasso, OK 74055
Attn: Michele Dempst'
Either party may, at any time, designate any other address by giving written notice to the
other party.
g. Any and all disputes and claims that arise as a result of this Agreement the
resolution of which are not otherwise provided for herein shall be settled by the parties
first through negotiation, then through mediation and if necessary finally by binding
arbitration in accordance with the rules of the American Arbitration Association. The
ruling of the arbitrator(s) will be final and binding on both parties. Each Party hereby
agrees that any and all such dispute resolution will take place in Tulsa, Oklahoma. Each
party shall each be responsible for its own costs and expenses incurred in connection with
the resolution of such dispute, including without limitation any fees and expenses of its
counsel and each shall bear 50 percent of the cost of any mediator or arbitrator.
h. This Agreement may be executed in counterparts, each of which shall be deemed
an original, but all of which together shall be deemed to be one and the same agreement.
A signed copy of this Agreement delivered by facsimile, e-mail or other means of
electronic transmission shall be deemed to have the same legal effect as delivery of an
original signed copy of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
set forth above.
"CITY"
City of Owasso
By; Warren Lehr
Title: City Manager
"FRSS"
First Responder Support Services,
PLLC
By: �-
Dana L. Mugavero
Title: Managing Member
sd
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Right of Way Acquisition for the E 76 St N Widening Improvements from US 169 to
N 129 E Ave - Cramer
DATE: July 14, 2017
BACKGROUND:
In March 2016, City Council approved a finance agreement with ODOT for the right -of -way
acquisition and utility easement with an invoice for associated payment for 20% or $320,000 of
the estimated cost. Per the agreement, ODOT is responsible for 80% of eligible cost and the City
of Owasso is responsible for 20% of the eligible costs. Non - eligible costs, such as a dollar amount
agreed upon by the City more than the amount approved by ODOT, would be the responsibility
of the City of Owasso.
In May 2016, City Council approved a right -of -way consultant agreement with Meshek and
Associates Inc. Since then, Meshek and City staff have been involved in the acquisition of right -
of -way and easement for the E 76 St N Road Improvements from US 169 to N 129 E Ave.
Currently, Meshek and City of Owasso are in the final stages of land acquisition for the E 76 St N
Road Improvements project. As a part of those acquisitions, negotiations for the right -of -way
and easement from the Russel R. Cramer Trust have been successfully completed.
DESCRIPTION /PURCHASE PRICE:
Russell R. Cramer Uvina Trust - The appraised value of the right -of -way is $2.05 per square foot, for
a purchase price of $33,587. Compensation for damages and permanent easement in the
amount of $13,763 was included in addition to the right -of -way cost, for a total offer of $47,350.
The Cramer family rejected the offer and provided a counter in the amount of $350,000. Soon
after, ODOT approved a counter offer in the amount of $55,000. The Cramer family rejected the
second offer. After further discussion, the Cramer family accepted a third offer from City staff in
the amount of $96,000 - which calculates to be $5.02 per square foot for right -of -way. The cost
breakdown per the agreement with ODOT is as follows:
ODOT (80 %) _ $44,000
City (20 %) _ $11,000
City Additional $41,000
Total = $96,000
In addition to the monetary agreement, the Cramer family requested the following condition to
be included Within the agreement: With the exception of utility poles, all above ground utility
structures will be relocated to the property line, if possible — see Attachment.
UUN71,1[0
Funding for the land acquisition is available from the Capital Improvements Fund.
I;f ��Z�7d�6��t4N 7a \f C�7 � Fi
Staff recommends approval of the agreement to purchase right of way, easement and
compensate for damages in the amount of $41,000 and authorize payment to the Russel R.
Cramer Living Trust.
ATTACHMENTS:
Agreement Letter- Russell R. Cramer Living Trust
City Without Limits.
AC.Rrr,NIENT LETTER
July 7, 2017
Mr. Russel R. C1.•ttner
7555 N 119 C Ave
..;ir �.;;<.... Owasso, Ok 74055
Mr. Russell I2. Cramer:
•
Over the past 10 months, City of Owasso and Meshek and Associates have been working to acquire the
uecessury right of way and easements for improving the G 76 St N roadway and drainage in the area.
lu April 20(7, the Cramer Family and City nFOwnsso came m an agreement with the purchase price of
the right of way and easements, The cost breakdown per the finance agreaneut with ODOT, is as follows:
ODOT(RO %) _ $44,000
City (20%) _ $11,000
City Additional = M41 000
Total $96 :000
In addition W the monetary agreement, City of Owasso staff agreed to following condition requested by
the Cramer ramily. The requested condilions arc as follows:
U With the exception of utility poles, all above ground utility sh•uctums need to be relocated to the
property line, if possible.
If this offer meets with ,your approval, 1 would request that you acknowledge with your signature below. I
will need to obtain this signal letter and the enclosed W -9 so the check can be processed. If approved by
City Council, the check is anticipated to be delivered to you by inid -July 2017.
If you have any questions, please feel tree to contact me.
Sincerely,
a,
` t i(, ,
,�ri •'i;,�, Roger Stevens, Public Works Director
301 West 2" Avenue
P.O. Box 100
Owasso, Oklahoma 74055
Clty of Owasso
A Cily of Character
Agreed to:
Russell R. Cramer
Dale
D 7- D 7- z a!7
(918)272 -4959
FAX (918) 272 -4996
%mv.d1yofowasso.com
sd
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Settlement Conference in Cody Robert Mathews v. City of Owasso, et al.
DATE: July 14, 2017
BACKGROUND:
This is an alleged civil rights violation action arising from a pursuit and arrest occurring on or
about June 14, 2015.
The Federal Code of Civil Procedure requires attendance at a settlement conference by a
person vested with full settlement authority on behalf of any organization or entity named.as a
party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all
parties are required by the Court to confer full settlement authority upon a representative to be
used at the representative's discretion during the settlement conference. The Court has issued
an order in this case scheduling a settlement conference for the Plaintiff, the Defendants and
their respective attorneys on September 15, 2017, at the federal courthouse, and has compelled
attendance and participation by all parties. Consequently, it is necessary for the City of Owasso
to designate a representative to attend the settlement conference on behalf of the City and to
additionally confer full and final settlement authority in this litigation upon that representative.
PROPOSED ACTION:
Approval of proposed Resolution 2017 -11 conferring full and final settlement authority upon the
City Manager, or his designee if necessitated, and additionally naming the City Manager or his
designee as the City's representative at the scheduled settlement conference.
RECOMMENDATION:
Staff recommends the City Council designate the City Manager, Warren Lehr, as the City's
authorized settlement representative for the settlement conference in the case of Cody Robert
Mathews v. City of Owasso, et at., and additionally confer full and final settlement authority
upon the City Manager in this matter through approval of proposed Resolution 2017 -11
memorializing the same.
ATTACHMENT:
Resolution 2017-11
OWASSO CITY COUNCIL
RESOLUTION NO. 2017-11
A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, NAMING THE CITY MANAGER OR HIS DESIGNEE AS THE SETTLEMENT
REPRESENTATIVE FOR THE SETTLEMENT CONFERENCE SCHEDULED ON SEPTEMBER 15,
2017, OR AT SUCH OTHER TIME AS IT MAY BE RESCHEDULED OR CONTINUED, IN THE
LITIGATION STYLED, CODY ROBERT MATHEWS V. CITY OF OWASSO, et al., AND
ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS
LITIGATION MATTER TO THE CITY MANAGER OR HIS DESIGNEE.
WHEREAS: The City of Owasso is a Defendant in litigation currently filed in the United
States District Court for the Northern District of Oklahoma captioned as Cody Robert Mathews
v. City of Owasso et al., United States District Court for the Northern District of Oklahoma, and,
WHEREAS: The Defendant has been ordered to attend a settlement conference by the
Court to occur on the 15th day of September, 2017, at the United States Courthouse in Tulsa,
Oklahoma, and to bring an authorized representative possessing full and final settlement
authority to be used at his or her discretion during the settlement conference, and,
WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City
Manager, Warren Lehr, and additionally designate the City Manager as the City's
representative for the settlement conference,
THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: Warren Lehr, in his capacity as City Manager, or his designee if
necessitated, is hereby named as the settlement representative for the City of Owasso for
purposes of the above - described settlement conference on September 15, 2017, or at such
other time as the settlement conference may be rescheduled or continued,
AND, BE IT FURTHER RESOLVED THAT: Warren Lehr, or his designee if necessitated, is
hereby vested with full and final settlement authority on behalf of the City of Owasso in the
above - styled litigation matter.
APPROVED AND ADOPTED this 18th day of July, 2017, by the City Council of the City of Owasso,
Oklahoma.
Attest:
Sherry Bishop, City Clerk
Approved As To Form:
Lyndell Dunn, Mayor
Julie T. Lombardi, City Attorney
CITY OF Owasso
GENERALFUND
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING 07/08117
Department Payroll Expenses Total Expenses
Municipal Court
5,716.49
8,545.10
Managerial
24,637.71
34,763.43
Finance
17,302.60
26,014.65
Human Resources
9,015.97
14,550.28
Community Development
17,541.60
27,660.05
Engineering
17,804.15
26,960.37
Information Systems
14,368.21
21,784.13
Support Services
9,005.71
13,346.00
Cemetery
2,174.40
2,943.44
Police Grant Overtime
4,112.54
4,166.63
Central Dispatch
20,108.51
33,237.93
Animal Control
4,107.23
5,975.98
Emergency Preparedness
-
Stormwater /ROW Maint.
13,712.35
19,413.40
Park Maintenance
9,381.31
14,305.16
Culture /Recreation
4,98198
8,193.19
Community- Senior Center
4,618.00
6,374.46
Historical Museum
664.40
745.98
Economic Development
3,446.85
5,192.57
General Fund Total
182,702.01
274,172.75
Garage Fund Total 7,581.57 11,543.71
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 154,315.20 233,822.06
Police Fund 38 Total 148,571.18 227,028.84
Streets Fund 39 Total 13,791.51 22,549.07
Stormwater Fund 27 Total 1,346.15 1,823.89
Worker's Compensation Total 4,543.99 5,422.81
Strong Neighborhoods Total 3,921.48 5,702.82
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7113/17
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
42,331.87
HEALTHCARE MEDICAL SERVICE
46,357.77
HEALTHCARE MEDICAL SERVICE
198.51
HEALTHCARE MEDICAL SERVICE
33,713.64
HEALTHCARE MEDICAL SERVICE
68,437.13
HCC LIFE INSURANCE
STOP LOSS FEES
43,903.86
HEALTHCARE DEPT TOTAL
234,942.78
DELTA DENTAL
DENTAL MEDICAL SERVICE
5,750.60
DENTAL MEDICAL SERVICE
4,886.80
ADMIN FEES
2,650.61
DENTAL DEPT TOTAL
13,290.01
VSP
VISION MEDICAL SERVICES
3,938.44
VISION DEPT TOTAL
3,938.44
HEALTHCARE SELF INSURANCE FUND TOTAL
252,171.23
CITY OF OWASSO
$
(2,047,275)
$
(17,472,368)
GENERAL FUND & HALF -PENNY SALES TAX
(18,122,506)
96.41%
Materials & supplies
FISCAL YEAR 2016 -2017
(918,856)
(1,167,009)
Budgetary Basis
Other services
(131,481)
Statement of Revenues 8 Expenditures
(2,393,042)
84.71 %,
Capitaloufloy
As of June 30, 2017
(53,749)
(1,731,679)
(3,509,544)
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
$
(2,340,823)
$
(22,149,958)
Taxes $
2,507,533
$ 30,562,396
$ 31,574,550
96.79%
Licenses & permits
17,257
197,954
255,700
77.42%
Intergovernmental
86,427
1,033,132
1,099,156
93.99%
Charges for services
41,039
534,593
531,165
100.65%
Fines & forfeits
49,168
612,995
695,750
88.11%
Other
3.491
142,823
137,782
103.667.
TOTAL REVENUES $
2,704,915
(169,967)
96.47%
$ 33,083,892
$ 34,294,103
EXPENDITURES
Personal services
$
(2,047,275)
$
(17,472,368)
$
(18,122,506)
96.41%
Materials & supplies
(108,318)
(918,856)
(1,167,009)
78.74%
Other services
(131,481)
(2,027,054)
(2,393,042)
84.71 %,
Capitaloufloy
(53,749)
(1,731,679)
(3,509,544)
49.34%
Deferred Budget
-
-
(898,061)
0.00%
TOTAL EXPENDITURES
$
(2,340,823)
$
(22,149,958)
$
(26,090,163)
84.90%
REVENUES OVER EXPENDITURES
$
364,092
$
10,933,935
$
8,203,940
TRANSFERS IN (OUT):
Transfers in - Soles Tax
$
1,669,257
$
15,817,125
$
16,132,400
96.05%
Transfers out - RAN Financing
-
(169,966)
(169,967)
0.007
Transfers out
(2,162,319)
(25,680,501)
.(26,432,049)
97.16%
TOTALTRANSFERS
$
(493,062)
$
(10.033,342)
$
(10,469,616)
95.83%
NET CHANGE IN FUND BALANCE
$
(128,970)
$
900.593
$
(2,265,676)
ENCUMBRANCES OUTSTANDING
$
(346,101)
FUND BALANCE (Budgetary Basis)
Beginning Balance
5,910,949
5,910.949
Ending Balance
$
6,465,441
$
3,645,273