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Home My WebLink About2017.07.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building C ✓�C��fiF 109 N Birch, Owasso, OK 74055 i(y Ia Regular Meeting Tuesday, July 18, 2017 - 6:30 pmS 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda Is non -debatable.) A. Approve minutes: • July 5, 2017, Regular Meeting • July it, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to Items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will betaken) • Payroll Payment Reports- Pay Period Ending Date 7/08/17 • Monthly Budget Status Report - June 2017 S. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, July 14, 2017. r1 Julibnh`U Stevens, DepOtyC1ty Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Wednesday, July 5, 2017 The Owasso Public Golf Authority met in regular session on Wednesday, July 5, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main Street, at 6:00 pm on Friday, June 30, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:53 pm. 2. Roll Call Present Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Vice -Chair- Chris Kelley 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • June 20, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $39,119.65. YEA: Bonebrake, Bush, Moberly, Dunn NAY:None Motion carried 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) e Payroll Payment Reports - Pay Period Ending Date 6/24/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None OPGA July 5, 2017 Page 2 4. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Dunn NAY:None Motion carried 4-0 and the meeting adjourned at 7:54 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 11, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 11, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, July 7, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Vice-Mayor/Vice-Chair - Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush A quorum was declared present. Absent Mayor/Chair- Lyndell Dunn Councilor/Trustee -Jeri Moberly 2. Discussion relating to a request for a Planned Unit Development (PUD) for Emery Village, located northeast of E 106 Street North and N Garnett Road Morgan Pemberton presented the item and discussion as held. It was further explained that the Planning Commission tabled the item to their August 7, 2017 meeting in order to present the application to the full commission. 3. Discussion relating to a management contract for Alarm Registrations Scott Chambless presented the item and discussion was held. It was further explained that the item will be placed on the August 1, 2017, Council agenda for consideration and action. 4. Discussion relating to a professional services contract for First Responder Support Services Michele Dempster presented the item and discussion was held. It was further explained that the item will be placed on the July 18, 2017, Council agenda for consideration and action. 5. Discussion relating to the Owasso Waggin' Trails Dog Park rules and signage Larry Langford presented the item and discussion was held. It was further explained that a proposed Resolution would be presented in August for Council consideration and action. 6. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report and discussion as held. • City Manager report - Mr. Lehr commented on the 1-year anniversary of the opening of the new location for City Hall and potential residential development in Stone Canyon development. 7. City Council/Trustee comments and inquiries None S. Adjournment The meeting adjourned at 7:05 pm. Dr. Chris Kelley, Vice Mayor/ Vice Chair Juliann M. Stevens, Minute Clerk Claims List - 7/18/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS-CART FUEL $1,992.88 CART OPERATIONS -Total $1,992.88 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENT $550.00 AT&T CONSOLIDATED PHONE $11.35 AT&T LONG DISTANCE PHONE S0.05 BOARDTRONICS, INC. IRRIGATION REPAIR $210.69 JPMORGAN CHASE BANK MAIL THIS -SHIPPING $44.96 JPMORGAN CHASE BANK OREILLY-FILTER/OIL $25.22 JPMORGAN CHASE BANK OREILLY-OIL FILTER $11.43 JPMORGAN CHASE BANK OREILLY-TAPE $7.99 JPMORGAN CHASE BANK P&K-CYLINDER REPAIR S206.60 JPMORGAN CHASE BANK PIONEER -PAINT $119-00 JPMORGAN CHASE BANK PROF TURF PROD -CHAIN $185.71 JPMORGAN CHASE BANK TIMMONS-MAINT FUEL $1.642.05 JR SIMPLOT COMPANY SEAWEED EXTRACT $360.00 MURRAY ELECTRICAL SERVICE, LLC REPAIRS $2,077.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $41.49 TCF NATIONAL BANK MAINT CART LEASE S1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $7.50 UNIFIRST HOLDINGS LP SHOPTOWELS $14.49 UNIFIRST HOLDINGS LP UNIFORM SERVICE S12A3 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $6,729.05 JPMORGAN CHASE BANK AMAZON -SUPPLIES $14.05 JPMORGAN CHASE BANK MURPHY-SUPPLIES $1,072.90 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES $46.59 JPMORGAN CHASE BANK UNITED LINEN -RENTAL $73.47 FOOD & BEV -Total $1,207.01 AT&T CONSOLIDATED PHONE $90.79 AT&T LONG DISTANCE PHONE $2.06 AT&T LONG DISTANCE LONG DISTANCE PHONE $35.62 GPS TECHNOLOGIES, INC CART GPS $840.00 JPMORGAN CHASE BANK ACUSHNET-PROMO BALLS $237.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $235.85 GOLF ADMIN -Total $1,441.32 JPMORGAN CHASE BANK AT YOUR SERV-RENTAL $60.00 JPMORGAN CHASE BANK PGA -PGA DUES $484.00 GOLFSHOP -Total $544.00 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1.048.15 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE S2,247.04 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE S1,514.65 1 Claims List - 7/18/2017 Fund Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK LEW GRAPHICS OPGA -Total Payable Description Payment Amount CLEVELAND GOLF-MERCH $92.13 CUTTER & BUCK-MERCHAN $531.68 GRT PLAINS -BEVERAGES $1,074.43 OAKLEY-MERCHANDISE $875.00 REASORS-BEER $187.90 REASORS-FOOD $1.38 SAMSCLUB-FOOD $44.94 SKIN -MERCHANDISE $355.38 TEXOMA-MERCHANDISE $1,069.30 YARDAGE BOOKS $3.950.00 $12,991.98 OPGA -Total $24,906.24 OPGA Grand Total $24,906.24 E Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/08/17 Payroll Expenses 5,743.57 3,829.27 18,565.68 3,876.50 3,405.75 Total Expenses 7,821.37 4,299.52 25, 549.47 5,511.17 5,116.90 FUND TOTAL 35,420.77 48.298.43 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of June 30, 2017 June 30, 2017 Month Year Percent To -Date To -Date Budget of Budgei OPERATING REVENUES: Golf shop fees $ 66,924 $ 478,144 $ 567,300 84.28% Merchandise sales 20,298 132,867 140,000 94.91% COS --merchandise (15,964) (103,627) (100,000) 103.63% Cart Rental 16,723 127,997 130,000 98.467o Food & beverage 19,973 139,154 189,300 73.51% COS — food & beverage (8,504) 158,530) (86,000) 68.0676 Other Revenue (3) 721 700 102.98% TOTAL OPERATING REVENUES $ 99,446 $ 716,726 $ 841,300 85.19% OPERATING EXPENSES: Golf Shop $ (10,051) $ (118,036) $ (137,069) 86.11% Cart Operations (13,976) (121,311) (115,564) 104.97% Golf Course Maintenance (75,494) (655,471) (627,659) 104.43% Food & Beverage (14,003) (127,572) (137,365) 92.87% Golf Administration (16,481) (214,344) (220,612) 97.16% TOTAL OPERATING EXPENSES $ (130,005) $ (1,236,734) $ (1,238,269) 99.88% OPERATING INCOME (LOSS) $ (30,559) $ (520,008) $ (396,969) Transfer from General $ 350,000 $ 650,000 $ 450,000 144.44% TOTAL OTHER REVENUES $ 350,000 $ 650,000 $ 450,000 144.447c NE INCOME (LOSS) $ 319,441 $ 129,792 $ 53,031 ENCUMBRANCES OUTSTANDING $ (12,324) FUND BALANCE (Budgetary Basis) Beginning Balance (3,454,647J (3,454,647) Ending Balance $ (3,336,979)