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Home My WebLink About2017.08.15_OPWA Agenda!!O PUBLIC NOTICE OF THE MEETING OF THE ow OWASSO PUBLIC WORKS AUTHORITY G �'� Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 G� Regular Meeting Tuesday, August 15, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • August 1, 2017, Regular Meeting • August 8, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 8/5/17 • Monthly Budget Status Report - July 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 1], 2017. Ali � „ Sherry Bishop, City �3 J4\CP OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 1, 2017 The Owasso Public Works Authority met in regular session on Tuesday, August 1, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main Street, at 6:00 pm on Friday, July 28, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:45 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn Trustee - Bill Bush Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • July 18, 2017, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $670,489.76. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 7/22/17 OPWA August 1, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Dr. Kelley moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:46 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, August 8, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, August 8, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, August 4, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Mayor /Chair- Lyndell Dunn Vice - Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush A quorum was declared present. Absent Councilor /Trustee -Jeri Moberly 2. Discussion relating to the renewal of the Pelivan Contract Larry Langford and Josh Quigley presented the item and discussion as held. It was further explained that a request to renew the contract would be placed on the August 15, 2017, Council agenda for consideration and action. 3. Discussion relating to Community Development items A. Owasso Zoning Code update B. Rezoning - OZ -17 -05 - Casey's General Store (northwest corner of E 86 St N & N Mingo Rd) C. Final Plat - Casey's General Store (northwest corner of E 86 St N & N Mingo Rd) D. Final Plat - Seven6Main (southeast corner of E 76 St N & N Main St) E. Final Plat- Western Sun Federal Credit Union (14002 E 116 St N) F. Planned Unit Development - OPUD 17 -01 and OZ 17 -04 - Emery Village (northeast of the intersection of E 106 St N & N Garnett Rd) G. Right of Way Lease - Mowery Funeral Service (91 10 N Garnett Rd) Bronce Stephenson presented the items and discussion was held. It was further explained that item 3A would be on the September work session agenda for additional discussion and items 3B, 3C, 3D, 3E, 3F, and 3G would be placed on the August 15, 2017, Council agenda for consideration and action. 4. Discussion relating to amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include the Festival Park and Fiber Installation Owasso Police Department to Public Works Teresa Willson presented the item and discussion was held. It was further explained that a public hearing would be placed on the August 15, 2017, Council agenda. 5. Discussion relating to the FY 17 Street Rehabilitation Program bid Dwayne Henderson presented the item and discussion was held. It was further explained that a request to award a bid would be placed on the August 15, 2017, Council agenda for consideration and action. Owasso City Councii, OPWA & OPGA August S, 2017 Page 2 6. Discussion relating to Owasso Public Safety Operations and Training Complex Construction Contract David Hurst presented the item and discussion as held. It was further explained that a request to award a contract would be placed on the August 15, 2017, Council agenda for consideration and action. 7. Discussion relating to Administrative items A. City Clerk B. Rates /Fees: • Animal Control fees • Ambulance service fees • Community Development fees (Building Services) Sherry Bishop presented each item and discussion was held. It was further explained that both items would be on the September work session agenda for additional discussion. 8. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report and discussion as held. • City Manager report - Mr. Lehr reported on projects and upcoming events. 9. City Council /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 8:39 pm. Lyndell Dunn Mayor /Chair Sherry Bishop, City Clerk Claims List - 8/15/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA AT &T CONSOLIDATED PHONE $162.28 AT &T LONG DISTANCE PHONE $8.36 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $80.79 CITY GARAGE LABOR /OVERHEAD - AUG $141.58 JPMORGAN CHASE BANK TONER CNTRL -TONER $59.99 JPMORGAN CHASE BANK TRAINING EXPENSE $21.53 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $96.78 TERMINIX PEST CONTROL SERVICES $78.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $87.04 OPWA ADMINISTRATION -Total $736.35 AT &T CONSOLIDATED PHONE $11.88 CITY GARAGE LABOR /OVERHEAD - AUG $530.58 CITY GARAGE VEH PARTS PURCH - JULY, 2 $36.52 JPMORGAN CHASE BANK WASTE MGMT- TIPPING $844.94 OSI ENVIRONMENTAL INC OIL RECYCLING $80.00 TERMINIX MONTHLY PEST CONTROL AT $59.00 R UNIFIRST HOLDINGS LP UNIFORM CLEANING $26.48 RECYCLE CENTER -Total $1,589.40 AT &T CONSOLIDATED PHONE $11.88 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $3,165.35 CITY GARAGE LABORIOVERHEAD - AUG $4,576.67 CITY GARAGE VEH PARTS PURCH - JULY, 2 $3,542.30 COVANTA LANCASTER, INC REFUSE TIPPING FEES $11,502.57 CRANE CARRIER COMPANY VEHICLE MAINTENANCE $770.68 CRANE CARRIER COMPANY VEHICLE MAINTENCE $519.14 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2017 $1,716.42 JPMORGAN CHASE BANK BUMPER- BUPMER- BATTERY $297.00 JPMORGAN CHASE BANK CUMMINS -TRUCK SERVICE $725.51 JPMORGAN CHASE BANK SEMI CR -TRUCK WASHING $195.00 TREASURER PETTY CASH TRUCK WASH $80.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $101.65 UNITED ENGINES, LLC PARTS $1,100.13 REFUSE COLLECTIONS -Total $28,304.30 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,694.34 INC TODD C. KIMBALL METER READER $555.30 UTILITY BILLING -Total $4,249.64 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $205.62 CITY GARAGE LABOR /OVERHEAD - AUG $1,385.42 CITY GARAGE VEH PARTS PURCH - JULY, 2 $155.82 I Claims List - 8/15/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2017 $225.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $183.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING $78.66 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $614.87 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $343.79 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $3,273.45 AT &T CONSOLIDATED PHONE $71.27 AT &T LONG DISTANCE PHONE $3.11 CITY GARAGE LABORIOVERHEAD - AUG $1,024.50 CITY GARAGE VEH PARTS PURCH - JULY, 2 $70.46 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2017 $375.86 JPMORGAN CHASE BANK ALLMAX - SERVICE SUPP $880.00 JPMORGAN CHASE BANK BUMPERTOBUMPER- FILTER $45.40 JPMORGAN CHASE BANK CULLIGAN- FILTER TANK $300.00 JPMORGAN CHASE BANK HACH CO - TESTING $35.17 JPMORGAN CHASE BANK HD SUPPLY - WRENCH $85.00 JPMORGAN CHASE BANK LAWN SUPPLY- OIL $19.99 JPMORGAN CHASE BANK NCL OF WIS - TESTING $102.59 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $473.99 JPMORGAN CHASE BANK TRAINING EXPENSE $100.00 KTURBO USA, INC BLOWER REPAIR $3,524.00 SCHUERMANN ENTERPRISES, INC REPAIR SERVICES $324.95 UNIFIRST HOLDINGS LP UNIFORM CLEANING $142.93 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $7,659.24 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $111.72 CITY GARAGE LABORIOVERHEAD - AUG $1,720.17 CITY GARAGE VEH PARTS PURCH - JULY, 2 $1,147.79 CITY OF TULSA UTILITIES WATER 5331,981.57 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2017 $879.03 JET TRUCKING, LLC DIRT $130.00 JPMORGAN CHASE BANK ATWOOD - BOOTS $129.99 JPMORGAN CHASE BANK BROWN CO - MATERIALS $27.00 JPMORGAN CHASE BANK BROWN FARM - SODS $95.00 JPMORGAN CHASE BANK BROWN FARMS - SOD $95.00 JPMORGAN CHASE BANK CODE ZERO - LIGHTS $1,141.63 JPMORGAN CHASE BANK GREENHILL MAT - GRAVEL $206.51 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES $2,651.50 JPMORGAN CHASE BANK LOWES - BATTERIES $23.94 JPMORGAN CHASE BANK OREILLY - SUPPLIES $26.98 PA Claims List - 8/15/2017 Fund Vendor Name Payable Description 61 OPWA JPMORGAN CHASE BANK UNITED RENTALS- RENTAL OMEGA RAIL MANAGEMENT, INC. UNDERGROUND LEASE SCHUERMANN ENTERPRISES, INC CABLE REPLACEMENT TWIN CITIES READY MIX, INC CONCRETE UNIFIRST HOLDINGS LP UNIFORM CLEANING VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI WATER -Total OPWA -Total Payment Amount $1,043.16 $300.00 $1,817.35 $720.00 $101.30 $30.60 $344,380.44 $390,192.82 OPWA Grand Total $390,192.82 3 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/05117 Payroll Expenses Total Expenses 10, 973.48 5,997.60 15,038.02 13,793.97 10,070.77 14,119.69 2,482.40 16,248.51 11,176.31 25,283.79 23,504.63 16,638.70 20,876.47 3,733.73 FUND TOTAL 72,475.93 117,462.14 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance MONTH TO -DATE YEAR PERCENT TO -DATE BUDGET OF BUDGET $ 534,640 $ 534,640 $ 6,338,750 8.43% 353,005 353,005 4,511,120 7.83% 183,105 183,105 2,073,950 8.83% 21,254 21,254 263,125 8.08% 1,092,005 1,092,005 13,186,945 8.28% $ (205,578) $ (205,578) $ (1,093,847) 18.79% (31,119) (31,119) (483,089) 6.44% (398,122) (398,122) (4,542,455) 8.76% (121,435) (121,435) (2,230,987) 5.44% (66,408) (66,408) (1,905,458) 3.49% (273,336) (273,336) (3,356,337) 8.14% (1,095,997) (1,095,997) (13,612,173) 8.05% (3,992) (3,992) (425,228) $ 9,859 $ 9,859 $ 20,000 49.29% 1,699 1,699 12,275 13.84% - - 292,487 0.00% (65,049) (65,049) (326,201) 19.94% (53,491) (53,491) (1,439) $ 65,049 $ 65,049 $ 65,049 65,049 $ 7,566 $ 7,566 $ (426,667) $ (810,262) 1,471,465 1,471,465 $ 668,769 $ 1,044,798