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Home My WebLink About2017.08.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building PV�til Copp 109 N Birch, Owasso, OK 74055 8 Regular Meeting G` oe Tuesday, August 15, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • August 1, 2017, Regular Meeting • August 8, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 8/5/ 17 • Monthly Budget Status Report - July 2017 8. New Business, (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 11, 2017. Sherry Bishop, tity Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 1, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, August 1, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main Street, at 6:00 pm on Friday, July 28, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:46 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn Trustee - Bill Bush Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • July 18, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $21,513.69, YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 7/22/17 OPGA August 1, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried 4-0 and the meeting adjourned at 7:48 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, August 8, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, August 8, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, August 4, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Mayor/Chair - Lyndell Dunn Vice-Mayor/Vice-Chair- Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush A quorum was declared present. Absent Councilor/Trustee -Jeri Moberly 2. Discussion relating to the renewal of the Pelivan Contract Larry Langford and Josh Quigley presented the item and discussion as held. It was further explained that a request to renew the contract would be placed on the August 15, 2017, Council agenda for consideration and action. 3. Discussion relating to Community Development items A. Owasso Zoning Code update B. Rezoning - OZ-17-05 - Casey's General Store (northwest corner of E 86 St N & N Mingo Rd) C. Final Plat - Casey's General Store (northwest corner of E 86 St N & N Mingo Rd) D. Final Plat - Seven6Main (southeast corner of E 76 St N & N Main St) E. Final Plat- Western Sun Federal Credit Union (14002 E 116 St N) F. Planned Unit Development - OPUD 17-01 and OZ 17-04 - Emery Village (northeast of the intersection of E 106 St N & N Garnett Rd) G. Right of Way Lease - Mowery Funeral Service (91 10 N Garnett Rd) Bronce Stephenson presented the items and discussion was held. It was further explained that item 3A would be on the September work session agenda for additional discussion and items 3B, 3C, 3D, 3E, 3F, and 3G would be placed on the August 15, 2017, Council agenda for consideration and action. 4. Discussion relating to amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include the Festival Park and Fiber Installation Owasso Police Department to Public Works Teresa Willson presented the item and discussion was held. It was further explained that a public hearing would be placed on the August 15, 2017, Council agenda. 5. Discussion relating to the FY 17 Street Rehabilitation Program bid Dwayne Henderson presented the item and discussion was held. It was further explained that a request to award a bid would be placed on the August 15, 2017, Council agenda for consideration and action. Owasso City Council, OPWA & OPGA August 8, 2017 Page 2 6. Discussion relating to Owasso Public Safety Operations and Training Complex Construction Contract David Hurst presented the item and discussion as held. It was further explained that a request to award a contract would be placed on the August 15, 2017, Council agenda for consideration and action. 7. Discussion relating to Administrative items A. City Clerk B. Rates/Fees: • Animal Control fees • Ambulance service fees • Community Development fees (Building Services) Sherry Bishop presented each item and discussion was held. It was further explained that both items would be on the September work session agenda for additional discussion. 8. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales fax report and discussion as held. • City Manager report - Mr. Lehr reported on projects and upcoming events. 9. City Council/Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 8:39 pm. Lyndeil Dunn Mayor/Chair Sherry Bishop, City Clerk Claims List - 8/15/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK EASY PICKER -PARTS $227.73 JPMORGAN CHASE BANK LOWES-FLOOR JACK $89.98 JPMORGAN CHASE BANK LOWES-RACK $43,61 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $2,545.00 CART OPERATIONS -Total $2,906.32 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS - 5600.00 AT&T CONSOLIDATED PHONE $11.88 AT&T LONG DISTANCE PHONE $0.04 BWI COMPANIES, INC FUNGICIDE $788.88 CITY GARAGE VEH PARTS PURCH - JULY, 2 $53.61 JESCO PRODUCTS, INC TRASH CANS $300.00 JPMORGAN CHASE BANK ATWOOD-RETURN ($26.99) JPMORGAN CHASE BANK AWOOD-DRAWBAR/PINS $98.54 JPMORGAN CHASE BANK KUBOTA-TRACTOR HITCH $284.57 JPMORGAN CHASE BANK NEW HOLLAND-PARTS $10.44 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS $23.94 JPMORGAN CHASE BANK P & K EQUIP -SCREW $3.24 JPMORGAN CHASE BANK PIONEER -MARKING PAINT $296.50 JPMORGAN CHASE BANK PRECISION SMALL -PARTS $222.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $40.79 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 TOTAL RADIO INC RADIO ANTENNAS $27.50 UNIFIRST HOLDINGS LP ENV CHARGE $15.00 UNIFIRST HOLDINGS LP SHOP TOWELS $28.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $24.26 VERIZON WIRELESS WIRELESS CONNECTION 540.95 WATER UTILITIES SERVICES, INC SPRINKLER HEADS $2,213.06 COURSE MAINT -Total $10,115.69 JPMORGAN CHASE BANK AMUNDSEN-ICE MACHINE $508.00 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES $138.39 JPMORGAN CHASE BANK UNITED LINEN -RENTALS $43.77 JPMORGAN CHASE BANK UNITED LINENS -RENTALS $46.11 FOOD & BEV -Total $736.27 AT&T CONSOLIDATED PHONE $95.03 AT&T LONG DISTANCE PHONE $4.73 FELKINS ENTERPRISES, LLC PRINTED SUPPLIES $100.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $71.12 JPMORGAN CHASE BANK BROOKS -GREASE SVC $125.00 JPMORGAN CHASE BANK PGA -TRAINING $200.00 JPMORGAN CHASE BANK TERMINIX-EXTERMINATIO $74.00 JPMORGAN CHASE BANK WASTE MGMT-REFUSE $323.79 1 Claims List - 8/15/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $214.18 OPGA -Total GOLFADMIN -Total $1,207.85 JPMORGAN CHASE BANK ACUSHNET-RANGE BALLS $2,772.00 JPMORGAN CHASE BANK ACUSHNET-UNIFORM $97.30 JPMORGAN CHASE BANK PGA-DUES/MOORE $441.50 JPMORGAN CHASE BANK TEXOMA-BALL BAGS $314.45 GOLF SHOP -Total $3,625.25 BGR DAILY ACCT. REIMB GOLF PETTY CASH $814.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE $2,521.76 JPMORGAN CHASE BANK ALDI-FOOD $10.92 JPMORGAN CHASE BANK EXEC COFFEE -BEVERAGE $83.99 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE $571.92 JPMORGAN CHASE BANK SAMSCLUB-FOOD $750.16 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE $352.28 OPGA -Total $5,105.83 $23,697.21 OPGA Grand Total $23,697.21 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/05/17 Department Payroll Expenses Total Expenses Golf Shop Operations 3,050.75 4,611.58 Cart Operations 3,008.59 3,378.05 Golf Course Operations 14,517.47 20,676.59 Food & Beverage 3,415.94 4,984.90 General & Administration 3,405.75 5,116.90 FUND TOTAL 27,398.50 38,768.02 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues 8 Expenses As of July 31, 2017 July 31, 2017 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees $ 52,485 $ 52,485 $ 864,401 6.07% Merchandise sales 12,185 12,185 135,000 9.03% COS -- merchandise (9,618) (9,618) (104,000) 9.25% Cart Rental 17,427 17,427 125,000 13.94% Food & beverage 15,582 15,582 161,376 9.66% COS -- food & beverage (6,663) (6,663) (67,215) 9.91 % Other Revenue (6) (6) 700 -0.79% TOTAL OPERATING REVENUES $ 81,392 $ 81,392 $ 1,115,262 7.30% OPERATING EXPENSES: Golf Shop $ (13,153) $ (13,153) $ (141,375) 9.30% Cart Operations (12,382) (12,382) (115,127) 10.75% Golf Course Maintenance (58,837) (58,837) (719,509) 8.18% Food & Beverage (11,429) (11,429) (139,962) 8.17% Golf Administration (17,580) (17,580) (222,970) 7.88% TOTAL OPERATING EXPENSES $ (113,380) $ (113,380) $ (1,338,943) 8.47% OPERATING INCOME (LOSS) $ (31,988) $ (31,988) $ (223,681) Transfer from General $ $ $ 649,882 0,00% TOTAL OTHER REVENUES $ $ $ 649,882 0.00% NET INCOME (LOSS) $ (31,988) $ (31,988) $ 426,201 ENCUMBRANCES OUTSTANDING $ (120,686) FUND BALANCE (Budgetary Basis) Beginning Balance (3,328,783) (3,328,783) Ending Balance $ (3,481,458) $ (2,902,582)