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HomeMy WebLinkAbout2017.09.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 O'Ll Regular Meeting Tuesday, September 5, 2017 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Scott Carlson of Central Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Determination 6, Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 15, 2017, Regular Meeting B. Approve claims C. Accept infrastructure improvements including a new fire hydrant, stormwater drainage system improvements, and two concrete approaches including sidewalk - IQ Car Wash, 8702 N Garnett Rd D. Accept water and sanitary sewer infrastructure improvements - Wheels & Thrills, 10637 N Garnett Rd E. Accept water system infrastructure improvements including lowering of an existing water line, installation of a public fire line and hydrant at The Garage located at 13303 E 96 Street North 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to Resolution 2017 -15, amending the determination of capital improvement projects eligible for funding from the capital improvements fund to include the Festival Park and the Fiber Installation Owasso Police Department to Public Works Teresa Willson Staff recommends approval of Resolution 2017 -15. 9. Consideration and appropriate action relating to FY 2016 -2017 Street Repair Project (Crack Sealing) Earl Farris Staff recommends approval the purchase of crack sealing from Keystone Services at the state contract price of $0.40 per linear foot with the total amount not to exceed $95,000. Owasso City Council September 5, 2017 Page 2 10. Consideration and appropriate action relating to an agreement for engineering services for Miscellaneous Stormwater and Erosion Control Projects Dwayne Henderson Staff recommends approval of the Agreement for Engineering Services with Meshek & Associates, LLC of Tulsa, Oklahoma, in an amount not to exceed $50,000 and authorization for the Mayor to execute the agreement. 11. Consideration and appropriate action relating to sign relocation from the right -of -way and easement for the Garnett Road Improvements from East 96 Street North to East 106 Street North Roger Stevens Staff recommends approval of the agreement with Lamar Outdoor Advertising for the relocation of two (2) billboard signs from the right -of -way and authorization for payment in amount of $30,000. 12. Consideration and appropriate action relating to an Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and the City of Owasso for Garnett Road Improvements from East 96 Street North to East 106 Street North Roger Stevens Staff recommends authorization for the City Manager to execute the Agreement for Gas Facilities Relocation for Garnett Road Improvements. Staff further recommends authorization for the City Manager to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $668,157 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget. 13. Consideration and appropriate action relating to a change order to the contract with Grade Line Construction for the E 76 Street North and Main Street Intersection Improvements project Roger Stevens Staff recommends approval Change Order #3 to the contract with Grade Line Construction increasing quantities for sewer pipe replacement and adding sanitary sewer manholes for a contract increase of $147,180.00 and a total contract amount of $1,807,617.29. 14. Consideration and appropriate action relating to the purchase of police vehicles Scott Chambless Staff recommends approval of the purchase of police vehicles at the state contract price from John Vance Auto Group as follows: • Six Dodge Chargers in an amount not to exceed $23,367 per vehicle • Three Dodge Ram Trucks in an amount not to exceed $29,241 per vehicle • Three Ford Explorers in an amount not to exceed $29,262 per vehicle 15. Consideration and appropriate action relating to the sole source purchase of in -car cameras Scott Chambless Staff recommends approval of the purchase of twelve ICOP in -car cameras from Safety Vision in an amount not to exceed $36,570. Owasso City Council September 5, 2017 Page 3 16. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning litigation styled, Cody Robert Mathews v. City of Owasso, of al., Case #16 -CV- 00438- GKF -FHM, as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi 17. Report from City Manager • Monthly Public Works Project Status Report 18. Report from City Attorney 19. Report from City Councilors 20. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 8/19/17 • Health Care Self- Insurance Claims - dated as of 8/31/17 21. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 22. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 1, 2017. A�* 94p - Sherry Bisho , City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 15, 2017 The Owasso City Council met in regular session on Tuesday, August 15, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 11, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:31 pm. 2. Invocation The invocation was offered by Pastor Doug Gregg of Lifepoint Baptist Church. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Mayor - Lyndell Dunn Vice -Mayor - Chris Kelley Councilor- Doug Bonebrake Councilor- Bill Bush Councilor- Jeri Moberly A quorum was declared present. Staff: City Manager- Warren Lehr Absent None City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 1, 2017, Regular Meeting • August 8, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $643,009.96 and addendum total of $17.39. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council August 15, 2017 Page 2 PUBLIC HEARING The City Council will conduct a public hearing for the purpose of receiving citizen input relating to amending the list of capital improvement projects eligible for funding from the Capital Improvements Fund to include the Festival Market Place and the Fiber Installation Owasso Police Department to Public Works. Teresa Willson along with Larry Langford and Andrew Neyman presented the item. The Mayor opened the Public Hearing for comment. There were no comments or questions from the audience. 8. Consideration and appropriate action relating to Ordinance 1104, Planned Unit Development OPUD 17 -01 /OZ 17 -04 - Emery Village located northeast of the intersection of E 106 St N and N Garnett Rd Bronce Stephenson presented the item recommending approval of Ordinance 1104, approving OPUD 17 -01 and OZ 17 -04 with underlying zonings of CS (Commercial Shopping), RM (Residential Multi - Family), RNX (Residential Neighborhood Mixed), and RS -3 (Residential Single - Family High Density) with the following conditions: 1. A Unified Sign Plan (USP) be approved prior to development of the site. 2. All detached single - family residences must have at least fifty (50) percent fagade coverage of brick, stone, or another similar type of material. 3. In the multi - family area, no building over 2 stories in height shall be allowed within 50 feet of the northern property line. All buildings shall meet applicable setback standards. Two persons addressed the Council. Eric Enyart of Tanner Consulting, representing the developer, requested that Condition #2, masonry fagade, not be imposed on the PUD. After discussion, Dr. Kelley moved, seconded by Mr. Bush to approve Ordinance 1104, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 9. Presentation and discussion relating to the Economic Development Strategic Planning project Chelsea Levo Feary presented the status report on the strategic planning project and discussion was held. 10. Consideration and appropriate action relating to Ordinance 1105, rezoning application OZ 17 -05, for property located at the northwest corner of E 86 St N & N Mingo Rd Bronce Stephenson presented the item recommending approval of Ordinance 1105 rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping). There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Ordinance 1105, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to the final plat for Casey's General Store located at the northwest corner of E 86 St N & N Mingo Rd Bronce Stephenson presented the item recommending approval of the Final Plat for Casey's General Store. Owasso City Council August 15, 2017 Page 3 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Final Plat of Casey's General Store. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the final plat for Seven6Main located at the southeast corner of E 76 St N & S Main St Bronce Stephenson presented the item recommending approval of the Final Plat for Seven6Main. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Final Plat of Seven6Main. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to the final plat for Western Sun Federal Credit Union addressed as 14002 E 116 St N Bronce Stephenson presented the item recommending approval of the Final Plat for Western Sun Federal Credit Union. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve the Final Plat of Western Sun Federal Credit Union. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to an agreement to lease right -of -way to Mowery Funeral Service, Inc. Bronce Stephenson presented the item recommending approval of a Lease Agreement with Mowery Funeral Service, Inc. of Owasso, Oklahoma, for right -of -way and authorization for the Mayor to execute the agreement. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve the agreement, and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Association for Pelivan Transit services Josh Quigley presented the item recommending approval of the Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit) in the amount of $51,000 for transportation services, and authorization for the City Manager to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the agreement in the amount of $51,000 with Grand Owasso City Council August 15, 2017 Page 4 Gateway Economic Development Association, and authorize the City Manager to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the award of a bid for construction of the Owasso Public Safety Operations and Training Complex project Chris Garrett presented the item recommending award of the bid and approval of a contract with Timberlake Construction, Inc. in an amount not to exceed $11,063,000 and authorization for the city manager to execute the contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid to Timberlake Construction, Inc. in the amount of $11,063,000, and authorize the City Manager to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to an agreement for Engineering Services Amendment No. 2 for the Central Park Channel Improvements Dwayne Henderson presented the item recommending approval of Amendment No. 2 to the agreement for professional engineering services with Meshek and Associates, PLC for Central Park Channel Improvements in the amount of $7,870 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the amendment to the agreement in the amount of $7,870 with Meshek and Associates, PLC, and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to bids for FY 2016 -2017 Street Rehabilitation Program Dwayne Henderson presented the item recommending award of a bid and approval of a contract with BECCO Contractors, Inc. of Tulsa, Oklahoma, to include the base bid, and Additive Alternates 1 -9 in the amount of $2,865,000 and authorize the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to award the bid to BECCO Contractors, Inc. including Additive Alternates 1 -9 in the amount of $2,865,000, and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 19. Report from City Manager Larry Langford presented the Status Report for Excess Vision Fund Projects. Owasso City Council August 15, 2017 Page 5 Mr. Lehr acknowledged recent city events. 20. Report from City Attorney None 21. Report from City Councilors Councilors acknowledged recent community events and efforts of staff. 22. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 8/5/17 • Health Care Self- Insurance Claims -dated as of 8/10/17 • Monthly Budget Status Report - July 2017 23. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 24. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:37 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP /PSO ELECTRIC USE $262.10 AT &T CONSOLIDATED PHONE $27.38 FELKINS ENTERPRISES, LLC PETFEST POSTCARDS $90.00 JPMORGAN CHASE BANK B &H PHOTO - SUPPLIES $190.28 JPMORGAN CHASE BANK BIG POPPY- SERVICE $15.00 JPMORGAN CHASE BANK FACEBOOK - ADVERTISEMEN $25.00 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $245.31 JPMORGAN CHASE BANK OEM PARTS -VEH PARTS $34.76 JPMORGAN CHASE BANK OREILLY AUTO -PARTS $55.81 JPMORGAN CHASE BANK SERENITY - CREMATION $390.00 JPMORGAN CHASE BANK SEW IT- SERVICE $33.00 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $99.99 JPMORGAN CHASE BANK WALMART- SUPPLIES $210.00 GEN ANIMAL CONTROL -Total LOWES - BATTERIES $1,678.63 AEP /PSO ELECTRIC USE $20.01 SPOK, INC. PAGER USE $7.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING $14.82 WINFIELD SOLUTIONS, LLC CHEMICALS $154.30 GEN CEMETERY -Total OFFICE DEPOT - SUPPLIES $196.29 JPMORGAN CHASE BANK AMAZON- COMPUTER CARTS $146.64 JPMORGAN CHASE BANK AMAZON- SUPPLIES $152.44 GEN COMM CTR DONATIONS -Total $299.08 AEP /PSO ELECTRIC USE $2,116.98 AT &T CONSOLIDATED PHONE $42.88 DAVCO MECHANICAL CONTRACTORS,INC AC REPAIR $287.77 FELKINS ENTERPRISES, LLC BUSINESS CARDS $30.00 FELKINS ENTERPRISES, LLC DOOR PLATES $45.00 GRAND GATEWAY ECO. DEV. ASSC. JULY SENIOR FARES $227.00 JPMORGAN CHASE BANK AMAZON- OFFICE TABLE $71.74 JPMORGAN CHASE BANK AMAZON- REFUND ($28.02) JPMORGAN CHASE BANK AMAZON- SUPPLIES $138.16 JPMORGAN CHASE BANK BEST BUY -MIC SYSTEM $160.98 JPMORGAN CHASE BANK BEST BUY -SURGE PROTEC $64.99 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $12.49 JPMORGAN CHASE BANK HOMEDEPOT- SUPPLIES $91.98 JPMORGAN CHASE BANK LOWES - BATTERIES $12.99 JPMORGAN CHASE BANK LOWES -LIGHT FIXTURE $149.73 JPMORGAN CHASE BANK LOWES -PAINT $14.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $100.90 JPMORGAN CHASE BANK OFFICE DEPOT -DESK PAD $21.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $58.82 11 Claims List - 9/512017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK REASORS- CLEANER RENTA $29.99 JPMORGAN CHASE BANK SAMS CLUB - MEMBERSHIP $45.00 JPMORGAN CHASE BANK SRCENTER -CHECK IN SYS $250.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 573.79 GEN COMMUNITY CENTER -Total $4,020.14 HAROLD RANDALL PINNEY MOWING $150.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $19.96 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $266.01 KENNETH LIVINGSTON MOWING $1,950.00 M. B. BICKERSTAFF MOWING $150.00 NATHAN A SOTO MOWING $150.00 OWASSO LAWN CARE MOWING $1,850.00 GEN COMMUNITY DEVELOPMENT -Total ELECTRIC USE $4,535.97 SHI INTERNATIONAL CORP SOFTWARE $200.00 GEN ECONOMIC DEV -Total $200.00 AEP IPSO ELECTRIC USE $91.77 AT &T CONSOLIDATED PHONE $15.50 JPMORGAN CHASE BANK AMAZON -COMP EQUIP $322.19 JPMORGAN CHASE BANK BEST BUY -WIFI ADAPTER $41.99 JPMORGAN CHASE BANK DELL- COMPUTER $2,336.10 JPMORGAN CHASE BANK DELL - MONITOR $174.43 GEN EMERG PREPAREDNESS -Total $2,981.98 OLT SOLUTIONS, LLC AUTOCAD MAINTENANCE $5,112.95 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $59.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING $30.92 UNITED STATES CELLULAR CORPORATION CELL PHONE $40.38 GEN ENGINEERING -Total $5,244.23 JPMORGAN CHASE BANK AMAZON -BOOK $19.05 JPMORGAN CHASE BANK OFFICE DEPOT -MOUSE $29.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $108.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $6.98 SAFECHECKS CHECKS $483.14 WYCOM SYSTEMS ANNUAL MAINT FEE $320.00 GEN FINANCE •Total $968.06 AEP IPSO ELECTRIC USE $5,058.61 AMERICANCHECKED, INC ATTN: BILLING SOLICITOR BACKGROUND $160.65 CHEC AT &T CONSOLIDATED PHONE $595.94 CINTAS CORPORATION CARPET CLEANING $134.00 DRAKE SYSTEMS INC COPIER SERVICES $314.58 GRAND GATEWAY EGO. DEV. ASSC. PELIVAN TRANSIT $5,100.00 `A Fund 01 GENERAL Claims List - 9/5/2017 Vendor Name IMPERIAL LLC JPMORGAN CHASE BANK JPMORGAN CHASE BANK MAILROOM FINANCE INC RICOH USA, INC RICOH USA, INC. RICOH USA, INC. Payable Descnption Payment Amount COFFEE SERVICE $214.05 ADMIRAL EXP- SUPPLIES $119.96 AMER WASTE- REFUSE SVC $81.32 POSTAGE $1,000.00 COPIER RENTAL $418.92 COPIER SERVICE /SUPPLY $126.20 COPIER SUPPLIES $75.84 GEN GENERAL GOVERNMENT -Total $95.00 $13,400.07 AEP /PSO ELECTRIC USE $18919 AT &T CONSOLIDATED PHONE $15.50 JPMORGAN CHASE BANK SAMS - SUPPLIES $19.98 GEN HISTORICAL MUSEUM • Total COMM RESP -ALARM SVC $224.67 GREENWOOD PERFORMANCE SYSTEMS ACM COACHING SESSION $250.00 INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK STRATEGIC GOVERNMENT RESOURCES, INC TULSA EMERGENCY MEDICAL CENTER TULSA EMERGENCY MEDICAL CENTER TULSA EMERGENCY MEDICAL CENTER TULSA WORLD COMM MARKET- ADVERTISI $95.00 COMMUNITY MKT- ADVERTI $60.00 ICIMS- TRACKING SYSTEM $100.00 NEXTIVA -FAX SUBSCRIPT $59.40 ONLINE LEARNING SYS $7,163.00 POST ACCDNT DRUG TEST $340.00 PRE EMPLOY DRUG TEST $123.00 RANDOM DRUG TEST $50.00 TULSA WORLD ADVERT $548.00 GEN HUMAN RESOURCES • Total $8,788.40 AT &T CONSOLIDATED PHONE $22.43 JPMORGAN CHASE BANK BASCE TECH -HARD DRIVE $2,340.00 JPMORGAN CHASE BANK BEEONLINE -POWER SUPPL $418.00 JPMORGAN CHASE BANK COMM RESP -ALARM SVC $1,320.00 JPMORGAN CHASE BANK COX- INTERNET $1,250.00 JPMORGAN CHASE BANK DUYNG180- NETWORK MODU $160.00 JPMORGAN CHASE BANK HOSTEK -SITE HOSTING $59.99 JPMORGAN CHASE BANK MGI TECH - NETWORK SWIT $2,695.00 JPMORGAN CHASE BANK MJ SYSTEMS - SWITCHES $1,010.00 JPMORGAN CHASE BANK NOBEL SYS -GIS HOSTING $21,600.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $43.27 JPMORGAN CHASE BANK SE ELECTRONICS -CABLE $91.78 JPMORGAN CHASE BANK SILVERFOX -FAN ASSMBLY $69.99 JPMORGAN CHASE BANK SOLARWINDS- ANNUAL FEE $4,063.00 JPMORGAN CHASE BANK TECHSICO -FIBER REPAIR $9,942.99 JPMORGAN CHASE BANK WOOT- LAPTOPS $2,161.52 JPMORGAN CHASE BANK WOOT- REFUND ($176.55) 3 Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL RAMUNDSEN SUPERIOR HOLDINGS UPGRADE FEES $750.00 SHI INTERNATIONAL CORP SOFTWARE LICENSES $200.00 GEN INFORMATION TECH -Total $48,021.42 JPMORGAN CHASE BANK ADMIRAL EXP -PAPER $29.99 JPMORGAN CHASE BANK MEETING EXPENSE $100.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $98.43 JPMORGAN CHASE BANK PIKEPASS -FEES $0.80 GEN MANAGERIAL -Total CORNERSTONE -BLADE $229.22 FELKINS ENTERPRISES, LLC RECEIPT BOOKS $452.13 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $4.83 JPMORGAN CHASE BANK SAMS- SUPPLIES $6.98 SAFECHECKS CHECKS $483.13 GEN MUNICIPAL COURT -Total $947.07 AEP IPSO ELECTRIC USE $1,065.27 ANDREA SMITH JANITORIAL $1,450.00 AT &T CONSOLIDATED PHONE $35.62 JPMORGAN CHASE BANK ATWOODS- GLOVES $17.48 JPMORGAN CHASE BANK CORNERSTONE -BLADE $19.99 JPMORGAN CHASE BANK CORNERSTONE- OIL/PARTS $153.95 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $390.99 JPMORGAN CHASE BANK LOWES- SUPPLIES $32.28 JPMORGAN CHASE BANK MURRAY WOMBLE -PARTS $1,063.00 OLEN MASINGALE AUGUST MOWING $860.00 ROGERS COUNTY RURAL WATER DISTRICT PARKS WATER SERVICE $286.75 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $71.88 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $120.40 WASHINGTON CO RURAL WATER DISTRICT PARKS WATER $48.58 GEN PARKS -Total $5,616.19 AEP IPSO ELECTRIC USE $394.84 AT &T CONSOLIDATED PHONE $309.63 DEPARTMENT OF PUBLIC SAFETY OLETS $350.00 JPMORGAN CHASE BANK AMAZON- PRISON BOARD $59.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $32.00 JPMORGAN CHASE BANK BA LIGHTING- LIGHTING $231.85 JPMORGAN CHASE BANK ERGOHUMAN COM- REPAIR $80.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $116.99 JPMORGAN CHASE BANK SAMS- PRISONER BOARD $77.26 JPMORGAN CHASE BANK WALMART- PRISON BOARD $163.36 LANGUAGE LINE SERVICES TRANSLATION SVCS $30.80 THOMAS ALAN HOFFMANN MMPI $100.00 El Fund 01 GENERAL Claims List - 9/5/2017 Vendor Name Payable Description Payment Amount GEN POLICE COMMUNICATIONS -Total $1,946.72 JPMORGAN CHASE BANK BROWN CO -PPE $67.40 JPMORGAN CHASE BANK OREILLY AUTO - SWITCH $25.74 JPMORGAN CHASE BANK OREILLY AUTO -GEAR LUB $59.97 JPMORGAN CHASE BANK OREILLY -BELT $57.14 JPMORGAN CHASE BANK OREILLY- OIL/FILTERS $174.88 JPMORGAN CHASE BANK QUALITY TIRE -TIRE $69.00 JPMORGAN CHASE BANK STANDARD SPL -OIL $143.93 JPMORGAN CHASE BANK STANDARD SPL- THROTTLE $76.52 JPMORGAN CHASE BANK STANDARD SPLY - BLADES $52.59 JPMORGAN CHASE BANK TONYS TRAILERS- REPAIR $1,375.00 SPOK, INC. PAGER USE $42.68 UNIFIRST HOLDINGS LP UNIFORM CLEANING $64.26 GEN STORMWATER -Total $2,209.11 AT &T CONSOLIDATED PHONE $44.86 JPMORGAN CHASE BANK BUILDING SPEC -TILES $302.08 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOCKE -PARTS $37.07 JPMORGAN CHASE BANK LOWES- FAUCET $49.00, JPMORGAN CHASE BANK LOWES -PARTS $95.45 JPMORGAN CHASE BANK LOWES -SAW $84.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $18.46 JPMORGAN CHASE BANK LOWES -WASP SPRAY $4.97 JPMORGAN CHASE BANK LOWES -WEED KILLER $39.97 JPMORGAN CHASE BANK MATLOCK -ALARM MONITOR $90.00 JPMORGAN CHASE BANK MATLOCK- SERVICE $85.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $26.00 JPMORGAN CHASE BANK OKPUBL SAFETY REG FEE $119.00 JPMORGAN CHASE BANK OREILLY AUTO - CHARGER $49.99 JPMORGAN CHASE BANK SAMS- CREDIT ($47.83) JPMORGAN CHASE BANK SAMS - SUPPLIES $708.45 JPMORGAN CHASE BANK STANDARD SPLY -EQUIP $11.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $39.81 GEN SUPPORT SERVICES • Total $1,829.20 TREASURER PETTY CASH CC REFUND /ASHWOOD $50.00 TREASURER PETTY CASH CC REFUND /CAPPS $50.00 TREASURER PETTY CASH CC REFUND /CHELSEA PRK $50.00 TREASURER PETTY CASH CC REFUND /CLOER $200.00 TREASURER PETTY CASH CC REFUND /GALUTZA $50.00 TREASURER PETTY CASH CC REFUNDIHEATON $50.00 TREASURER PETTY CASH CC REFUND /SINNETT $100.00 i Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TREASURER PETTY CASH CC REFUND /STEVENS $100.00 TREASURER PETTY CASH LIAB EVID 2010 -3245 $149.00 TREASURER PETTY CASH OC REFUND/TRAMMELL $350.00 GENERAL -Total $1,149.00 GENERAL -Total $104,485.45 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,214.50 JPMORGAN CHASE BANK CAPITAL -MED DISPOSAL $100.00 JPMORGAN CHASE BANK EMSTECH -PRINT SCANNER $190.00 JPMORGAN CHASE BANK EXCELLANCE -MAINT $209.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN $43.50 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $737.21 JPMORGAN CHASE BANK JIM GLOVER - AMBULANCE $766.10 JPMORGAN CHASE BANK LOWES- SUPPLIES $49.34 JPMORGAN CHASE BANK OREILLY- REPAIR $52.71 JPMORGAN CHASE BANK QUADMED- SUPPLIES $422.50 JPMORGAN CHASE BANK S ANESTHESIA- SUPPLIES $1,134.14 JPMORGAN CHASE BANK TOTAL RETURN - DISPOSAL $393.00 JPMORGAN CHASE BANK ULINE- SUPPLIES $71.84 JPMORGAN CHASE BANK UPS- POSTAGE $12.20 JPMORGAN CHASE BANK USPS - POSTAGE $6.65 JPMORGAN CHASE BANK W&B SERW REPAIR SVC $267.84 JPMORGAN CHASE BANK W&B SERVICE- REPAIR $267.84 JPMORGAN CHASE BANK ZOLL -EQUIP WARRANTY $4,173.75 JPMORGAN CHASE BANK ZOLL -MAINT CONTRACT $2,925.00 MEDICLAIMS INC BILLING SERVICES $15,269.76 AMBULANCE -Total $28,306.88 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $82.50 TREASURER PETTY CASH SR AMB DISC/fHOMPSON $20.40 AMBULANCE SERVICE -Total $102.90 AMBULANCE SERVICE -Total $28,409.78 21 E -911 COX COMMUNICATIONS T -1 CIRCUIT FEE $233.95 INCOG-E911 E911 ADMIN SVC FEES $8,177.47 JPMORGAN CHASE BANK ATT -E911 MAP FEES $355.35 E911 COMMUNICATIONS •Total $8,766.77 E -911 -Total $8,766.77 25 HOTELTAX AEP /PSO ELECTRIC USE $20.01 BAILEY EVENT CENTER, INC. ECON DEV SESSION $1,435.00 HOTEL TAX ECON DEV • Total $1,455.01 JPMORGAN CHASE BANK AMAZON - SUPPLIES $40.87 JPMORGAN CHASE BANK AMAZON -TONER $370.88 Claims List - 915/2017 Fund Vendor Name Payable Description Payment Amount 25 HOTEL TAX JPMORGAN CHASE BANK ANCHOR PAINT - SUPPLIES $5.37 JPMORGAN CHASE BANK MEETING EXPENSE $23.94 JPMORGAN CHASE BANK PIKEPASS -FEES $10.25 STRONG NEIGHBORHOODS -Total $451.31 HOTELTAX -Total $1,90632 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - $440.00 STORMWATER -Total $440.00 AEP /PSO ELECTRIC USE $560.57 OWASSO TOP SOIL DIRT $195.00 STORMWATER-STORMWATER -Total $755.57 STORMWATER MANAGEMENT -Total $1,195.57 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DISCITHOMPSON $3.60 AMBULANCE CAPITAL -Total $3.60 AMBULANCE CAPITAL -Total $3.60 34 VISION TAX BENCHMARK SURVEYING & LAND SURVEY SERVICES $3,200.00 SERVICES VSN RECAP MINGO TO GARNET -Total $3,200.00 VISION TAX -Total $3,200.00 35 PARK DEVELOPMENT THIRD GENERATION ELECTRICAL ING SKATE PARK LIGHTING $119,130.00 PARK DEV SKATE PARK LIGHT -Total $119,130.00 PARK DEVELOPMENT -Total $119,130.00 36 CAPITAL IMPROV GRANTS OWASSO INVESTMENT PARTNERS LLC DEVELOPMENT AGREEMENT $145,356.13 VSN 2025 19TH AND GARNETT -Total $145,356.13 CAPITAL IMPROV GRANTS -Total $145,356.13 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $4,710.54 AT &T CONSOLIDATED PHONE $163.00 BAILEY EVENT CENTER, INC. MEETING EXPENSE $600.00 JPMORGAN CHASE BANK AADVANTAGE- REPAIR $170.00 JPMORGAN CHASE BANK AADVANTAGE- REPAIR EXT $537.05 JPMORGAN CHASE BANK ACCURATE FIRE - REPAIR $47.40 JPMORGAN CHASE BANK ADVANCE AUTO - MAINT $31.43 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS $12.57 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $12185 JPMORGAN CHASE BANK AMERICAN - AIRFARE $1,774.44 JPMORGAN CHASE BANK APPLI PARTS - REPAIRS $65.77 JPMORGAN CHASE BANK ATWOOD -PARTS $28.32 JPMORGAN CHASE BANK BSHIFTER- TRAINING $770.00 JPMORGAN CHASE BANK CLIFFORD POWER- REPAIR $497.04 JPMORGAN CHASE BANK CONRAD FIRE -PARTS $631.54 7 Fund Claims List - 9!512017 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK CONRAD FIRE -MAINT $589.23 JPMORGAN CHASE BANK CONRAD FIRE -PARTS $2,812.72 JPMORGAN CHASE BANK CONRAD FIRE- RETURN ($92.39) JPMORGAN CHASE BANK CONRAD- REPAIRS $8,177.43 JPMORGAN CHASE BANK CONS FLEET - TESTING $1,222.50 JPMORGAN CHASE BANK CORNERSTONE - REPAIR $6.70 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $13.26 JPMORGAN CHASE BANK EM MED- UNIFORMS $1,351.50 JPMORGAN CHASE BANK FINISH LINE - UNIFORMS $87.98 JPMORGAN CHASE BANK FLEET FEET- UNIFORMS $107.25 JPMORGAN CHASE BANK GCR TIRE CTR- REPAIR $1,351.16 JPMORGAN CHASE BANK HOLDERS - REPAIRS $1,122.50 JPMORGAN CHASE BANK IMAGE GROUP - SUPPLIES $258.66 JPMORGAN CHASE BANK IMAGENET- COPIER FEE $44017 JPMORGAN CHASE BANK IND SAFETY- SUPPLIES $177.88 JPMORGAN CHASE BANK INT'L E -Z UP -PARTS $28.34 JPMORGAN CHASE BANK JFRSON- FLIGHT INSURAN $102.04 JPMORGAN CHASE BANK LOCKE SPLY- LIGHTS $123.69 JPMORGAN CHASE BANK LOCKE SPPLY -PARTS $210.96 JPMORGAN CHASE BANK LOCKE -LIGHT BULBS $99.57 JPMORGAN CHASE BANK LODGING EXPENSE $103.24 JPMORGAN CHASE BANK LOWES - BATTERIES $88.93 JPMORGAN CHASE BANK LOWES- DETERGENT $37.96 JPMORGAN CHASE BANK LOWES- DISHWASHER $353.98 JPMORGAN CHASE BANK LOWES- PHOTOCELL $9.98 JPMORGAN CHASE BANK LOWES- REFUND ($1.09) JPMORGAN CHASE BANK LOWES- SUPPLIES $20.44 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $64.57 JPMORGAN CHASE BANK MEETING EXPENSE $119.00 JPMORGAN CHASE BANK MNS WEARHOUSE- UNIFORM $2,693.36 JPMORGAN CHASE BANK NAFECO- UNIFORMS $1,422.05 JPMORGAN CHASE BANK NO BULL - UNIFORM $129.00 JPMORGAN CHASE BANK OFFICE DEPOT -CHAIR $134.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $148.98 JPMORGAN CHASE BANK OREILLY -FUEL $80.94 JPMORGAN CHASE BANK OREILLY- MAINTENANCE $34.90 JPMORGAN CHASE BANK OVERHEAD DOOR- REPAIR $153.75 JPMORGAN CHASE BANK PIKEPASS -FEES $4.40 JPMORGAN CHASE BANK SAMS CLUB - MEMBERSHIP $45.00 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES $59.88 JPMORGAN CHASE BANK SAMS - SUPPLIES $187.72 0 P Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK SOUTH COMM- TRAINING $816.00 JPMORGAN CHASE BANK TENT & TABLE -PPE $119.99 JPMORGAN CHASE BANK TRAVEL EXPENSE $168.73 JPMORGAN CHASE BANK TULSA AUTO - REPAIR $95.00 JPMORGAN CHASE BANK TULSA RUNNER - UNIFORM $120.00 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $15.00 JPMORGAN CHASE BANK WATERSTONE- UNIFORMS $17.75 JPMORGAN CHASE BANK WORKBOOTS.COM- UNIFORM $128.94 SHI INTERNATIONAL CORP SOFTWARE $168.00 SALES TAX FUND -FIRE -Total $35,895.49 SALES TAX FIRE -Total $35,895.49 38 SALES TAX POLICE ACCURACY, INC DBA ULTRAMAX AMMUNITI FIREARMS SUPPLIES $14,882.00 AEP(PSO ELECTRIC USE $4,685.63 AT &T CONSOLIDATED PHONE $559.52 BOARD OF TESTS FOR ALCOHOL & DRUG PERMIT FEE $62.00 DRAKE SYSTEMS INC COPIER LEASE $473.14 JPMORGAN CHASE BANK A ONE - TRAINING $750.00 JPMORGAN CHASE BANK AMAZON - UNIFORM $38.97 JPMORGAN CHASE BANK AMAZON - SUPPLIES $62.02 JPMORGAN CHASE BANK AT YOUR SERVICE -RENTA $80.00 JPMORGAN CHASE BANK CASEY GEN STORE -FUEL $70.00 JPMORGAN CHASE BANK DOGS UNLMT- SUPPLIES $36.90 JPMORGAN CHASE BANK EB RES- TRAINING $16.82 JPMORGAN CHASE BANK FAMILY ANIMAL -K9 MEDI $301.51 JPMORGAN CHASE BANK GALLS - SUPPLIES $451.60 JPMORGAN CHASE BANK JAPE- TRAINING $175.00 JPMORGAN CHASE BANK JET PENS - SUPPLIES $64.80 JPMORGAN CHASE BANK LOCKE SPLY -LIGHT BULB $27.49 JPMORGAN CHASE BANK LODGING EXPENSE $769.66 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $189.71 JPMORGAN CHASE BANK OK COMM COLL- TRAINING $498.00 JPMORGAN CHASE BANK OREILLY AUTO -PARTS $80.87 JPMORGAN CHASE BANK RED BUD SVC- FILTERS $352.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $101.85 JPMORGAN CHASE BANK SCHINDLER- REPAIR $315.37 JPMORGAN CHASE BANK SOUTHERN AG1- 71ST -K9 $81.95 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $141.96 JPMORGAN CHASE BANK STEVE JONES - TOWING $160.00 JPMORGAN CHASE BANK TARGET - SUPPLIES $169.81 JPMORGAN CHASE BANK THE TINT SHOP- TINTING $195.00 JPMORGAN CHASE BANK THOMSON W -CLEAR ACCES $304.30 9 Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK TRAVEL EXPENSE $79.37 JPMORGAN CHASE BANK UPS- POSTAGE $19.70 JPMORGAN CHASE BANK VAN METER - TRAINING $150.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $9.60 SOME'S UNIFORMS INC AWARDS & RECOGNITION $340.00 SPECIAL OPS UNIFORMS, INC UNIFORM ITEMS $141.48 SPOK, INC. PAGER USE $24.92 TREASURER PETTY CASH HOLSTER $268.22 SALES TAX FUND - POLICE -Total $27,132.09 SALES TAX POLICE -Total $27,132.09 39 SALES TAX STREETS AEP IPSO ELECTRIC USE $1,673.86 APAC- OKLAHOMA, INC. ASPHALT $1,288.30 JPMORGAN CHASE BANK BROWN CO -PART $74.00 JPMORGAN CHASE BANK BROWN CO -PPE $67.40 JPMORGAN CHASE BANK BROWN FARM -SOD $95.00 JPMORGAN CHASE BANK DELL - REFUND ($459.98) JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL $95.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $74.84 JPMORGAN CHASE BANK LOWES -PPE $36.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $146.84 JPMORGAN CHASE BANK MAXWELL -EDGER $12.79 JPMORGAN CHASE BANK MAXWELL- SUPPLIES $116.42 JPMORGAN CHASE BANK PIKEPASS -FEES $1.48 JPMORGAN CHASE BANK RED WING -BOOTS $144.99 JPMORGAN CHASE BANK STANDARD SPLY- REPAIR $103.35 KIMLEY -HORN AND ASSOCIATES INC TRAFFIC SIGNAL STUDY - E $10,400.00 SHI INTERNATIONAL CORP SOFTWARE LICENSES $600.00 SIGNALTEK INC TRAFFIC SIGNAL MAINT $2,683.71 SPOK, INC. PAGER USE $114.22 TRAFFIC ENGINEERING CONSULTANTSJNC SYSTEM TIMING UPDATE $865.20 TULSA ASPHALT, LLC ASPHALT $90.95 TWIN CITIES READY MIX, INC CONCRETE $3,727.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING $99.82 SALES TAX FUNDSTREETS -Total $22,052.40 SALES TAX STREETS - Total $22,052.40 40 CAPITAL IMPROVEMENTS DEWBERRY ENGINEERS, INC ENGINEERING SERVICES - GA $1,030.00 FELKINS ENTERPRISES, LLC CONSTRUCTION SIGNAGE - GA $20.00 Cl - GARN WID 96TH -106TH - Total $1,050.00 BENCHMARK SURVEYING & LAND SURVEYING SERVICES $2,000.00 SERVICES CIP 1061145TH INTERSECT -Total $2,000.00 10 Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECT[ $143,050.58 CIP 76 1MAIN INTERSECT IMP -Total $143,050.58 JPMORGAN CHASE BANK TECHSICO -FIBER RELOCA $16,890.00 CIP 76TH /MAIN INTERSECT -Total $16,890.00 EARTH SMART CONSTRUCTION INC CONSTRUCTION SERVICES $16,444.50 CIP BROOKFIELD CROSSING -Total $16,444.50 RONALD D. CATES, ATTORNEY AT LAW CONDEMNATION - BARNES $3,586.24 RONALD D. CATES, ATTORNEY AT LAW CONDEMNATION - CAVINS $3,050.00 RONALD D. CATES, ATTORNEY AT LAW CONDEMNATION -COOK $600.00 CIP GARN WIDE 96TH -106TH -Total $7,236.24 CRAFTON, TULL AND ASSOCIATES, INC ENGINEERING DESIGN $16,808.97 CIP SRVC RD IMP 106 -116 -Total $16,808.97 CAPITAL IMPROVEMENTS -Total $203,480.29 70 CITY GARAGE AEP IPSO ELECTRIC USE $447.50 AT &T CONSOLIDATED PHONE $27.38 AT &T MOBILITY WIRELESS SERVICE $57.86 JPMORGAN CHASE BANK AR SPEEDOMETER - REPAIR $138.00 JPMORGAN CHASE BANK BALLENGER MOTOR -PARTS $13.09 JPMORGAN CHASE BANK BUMP26UMP -PART RESAL $734.06 JPMORGAN CHASE BANK FASTENAL - SUPPLIES $63.21 JPMORGAN CHASE BANK GOODYEAR -TIRE $1,537.92 JPMORGAN CHASE BANK GOODYEAR -TIRES $657.88 JPMORGAN CHASE BANK HESSELBEIN -TIRES $443.72 JPMORGAN CHASE BANK HESSELBEIN - WHEELS $420.00 JPMORGAN CHASE BANK HESSELBEIN -TIRES $1,921.28 JPMORGAN CHASE BANK JIM GLOVER -PARTS $567.78 JPMORGAN CHASE BANK LENOX -TOWING $235.00 JPMORGAN CHASE BANK LOWES -KEY $2.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $12.88 JPMORGAN CHASE BANK OPFMA CONF REG FEE $150.00 JPMORGAN CHASE BANK OREILLY -PART RESALE $1,570.95 JPMORGAN CHASE BANK OREILLY -SUPPLIES $44.45 JPMORGAN CHASE BANK SAFELITE- REPAIR $50.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $47.96 JPMORGAN CHASE BANK TULSA AUTO- REPAIR $1,034.44 JPMORGAN CHASE BANK TULSA GAS TECH -PARTS $801.21 JPMORGAN CHASE BANK UNITED FORD -PARTS $124.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $102.03 CITY GARAGE -Total $11,205.54 CITY GARAGE -Total $11,205.54 11 Claims List - 9/5/2017 Fund Vendor Name Payable Description Payment Amount 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS WORKERS' COMP SELF -INS -Total $8,056.70 $8,056.70 WORKERS' COMP SELF -INS -Total $8,056.70 77 GENERAL LIABILITY - PROPERT JPMORGAN CHASE BANK MIDTOWN -TORT CLAIM $168.30 JPMORGAN CHASE BANK QUALITY HITCH- BUMPER $321.05 JPMORGAN CHASE BANK SAFELITE -TORT CLAIM $339.46 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL SERVICES $23,495.75 GEN LIAB -PROP SELF INS -Total $24,324.56 GENERAL LIABILITY - PROPERT -Total $24,324.56 City Grand Total $744,600.69 12 sd T ut Limifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at IQ Car Wash DATE: September 1, 2017 BACKGROUND: The subject commercial development is located at 8702 North Garnett Road. Public infrastructure improvements include installation of a new fire hydrant, stormwater drainage system improvements, and two concrete approaches including sidewalk. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in August 2017, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements including a new fire hydrant, stormwater drainage system improvements, and two concrete approaches including sidewalk. ATTACHMENTS: Location Map City Attorney bond approval letters & copy of bonds IQ CAR WASH 1" = 188 ft LOCATION MAP 08/22/2017 - This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Thursday, June 15, 2017 3:12 PM To: Eaton, Steven Subject: RE: IQ Bonds Steven, I have reviewed the maintenance bond for the IQ Car Wash at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $2,004,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) - - - -- Original Message---- - From: Eaton, Steven Sent: Thursday, June 15, 2017 2:47 PM To: Lombardi, Julie Subject: IQ Bonds Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton 0citvofowasso.co m Phone 918 -272 -4959 Cell 918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR37107 IfNOW ALL MEN BY THESE PRESENTS, That we Clark Contracting Company, L.L.C. as Principal (Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of *Thirty Eight Thousand Two Hundred Eighty One & No1100 * * * ** ($38,281.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the IQ Car Wash Owasso, OIC Fire Hydrant, Storm Drain, Concrete Drive Approaches & Sidewalks privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent hi such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify, the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, ANg< DAT-LD�7ttti�;e -is`, 2017 Clark Granite Re, Inc., Surety . BY: ((�it�Cp/GYi2�v� Attorney -in -Fact Lisa Sherman Attach Power of Attorney GRANITE PJANITE RE, INC. POWER OF ATTORNEY: Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office. at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint; W.M. McNEILL; LISA SHERMAN; MIKE SHANNON; CODY M. McNEILL, WENDY HOLLEN; JOHN ROGERS, POCKY MOORE; KYLE D. RESER; JOHN L. BIRSNER, SUSANNE CUSIMANO its true and lawful Attorney-in-Facts) for the following purposes, to wit: To sign its mene as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and 611 acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which is hereto annexed and made a part-of this Power of Attorney; and the said GRANITE RE, INC. through us, Its Board of.Directors, hereby ratifies and confirms all and whatsoever the said; W,M. McNEILL; LISA SHERMAN; MIKE SHANNON, CODY M. McNEILL; WENDY HOLLEN; JOHN ROGERS; ROCKY MOORE; KYLE D. RESER; JOHN L. BIRSNER; SUSANNE CUSIMANO may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with Its co(porate.seal, duly attested by the signatures of Its president and Secretary/Treasurer, this 31{ day of April, 2015. Kenneth 0. Whittington, President STATE OF OKLAHOMA SS: COUNTY OF OKLAHOMA Kyle McDohald, Treasurer On this 3Td day of April, 2015, before me personally came Kenneth D. Whittington, President of the GRANITE RE,'INC.; Company and Kyle P. McDonald, SecretarylTreasurer of said Company, witli both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively The President and the Secretary/Treasurer of GRANITE RE, INC, the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seat of said corporation; that the sea] affixed to said Power of Attorney was such corporate seal, that it was so.fixed by order.of the Board of Directors of y said corporation, and that the signed their naTq thereto by like order. as President and SQcyetjryffreiisqrfg, respectively, of the . �9rrtp4ny. My Commission Expires: August 8, 2017 N ta u : P bl 1c Commission 010 32S7 'GRANITE RE, INC. a Certificate THE UNDERSIGNED; being the duly elected and,actingSecretfkrylrreasurcrof Granite Re, Inc, aniOklahoma Corporation, HE,REBYCEkTJFIES that the following resolution is a true and correct excerpt from the July lS, . 1987, minutes bf.the meeting of the � ot,p�n�ciors ran Re, Inc. and that said Power of Attorney has not been revoked and is now In full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-In-fact or under other appropriate titles with authority to execute on behalf of the company fidelity. and sp(ety bonds and other documents of similar character issued by the Company In the course of Its business. On any Instrument making or evidencing such appointment, thesIghature5 may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or in any other manner reproduced;. provided, however, that the seal.shall not be.necessary to the validity of any such instrument.orunder.taking." A I N gpNESS WHE%OF, the undersigned has subscribed this CertIficatq and affixed the corporate seal of the Corporation this ,� day of 20 seat; :Kyle P?McDonald, Secretalry/rneasurcr..'.., M. GRO800.1 It WL ct Fax: (580) 765 -7263 Ponca City, OK 74601 IQ Car Wash LLC 1401 Dana Dr. Blackwell, OK 74631 Attn: Scott Shepherd RE: IQ Car Wash Owasso. We propose to furnish all equipment, labor, and material for the following work as outlined below in our "scope of work" Scone of „ ork • Installation of (1) fire hydrant. • Installation of (2) concrete junctions boxes around existing 60" RCP storm drain (per city • standards). Set up, pour, and finish 900,5f concrete drive approach at Garnett Road (per city standards). o Set up, pour, and. finish 466 if concrete drive approach at 137'n.Strdet (per city standards). • Set up, pour, and finish 720sf concrete sidewalks. Our price for performing the above "scope of work" would be: Fire Hydrant: $4,337 Concrete Junction Boxes: $24,234 Concrete Approaches: $6,830 Concrete Sidewalks: $2,880 Respectfully, Janson Clark Page 1 of 1 TY.—C, ty Wit out Li mils. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Wheels and Thrills DATE: September 1, 2017 BACKGROUND: The subject commercial development is located at 10637 N Garnett Rd. Public infrastructure improvements include water system and sanitary sewer system improvements. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in August 2017, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of water and sanitary sewer infrastructure improvements ATTACHMENTS: Location Map City Attorney bond approval letters & copy of bonds WHEELS AND THRILLS ';1 1" = 752 ft LOCATION MAP 08/15/2017 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions- To be sure of complete accuracy. please contact Owasso staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Tuesday, August 01, 2017 1:58 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Wheels and Thrills Bonds Steven, I have reviewed the Water Supply System and Sanitary Sewer System maintenance bonds for Wheels and Thrills at your request. The attorney -in -fact signatures are authorized, the surety is licensed to do business in OK, and the amount of each bond is well within the surety's $2,253,000 underwriting limitation. Therefore, both bonds are approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376 - 1511(0) 918.376 -1599 (f) From: Eaton, Steven Sent: Monday, July 31, 2017 1:47 PM To: Lombardi, Julie Cc: Farris, Earl Subject: Wheels and Thrills Bonds Ms. Lombardi, I am sending a bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seatonf@citvofowasso.com Phone 918 -272 -4959 Cell 918- 693 -3979 Maintenance Bond PRIVATELY FINANCE, D PUBLIC IMPROVEMENTS Bond No: GR38316 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction as Principal, and Granite Re, Inc. as Surety, are held and. firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Fifty -Three Thousand, Three Hundred Forty Dollars ($53,340.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Wheels and Thrills, 10697 North Garnett Road, OK 74055 — Water Supply System, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by treason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: July 27, 2017 Ira M. Green Construction, Principal BY: Granite aSu .Re, In, rety IN ��l I BY: ��'b�.� -� % (L� /h1,41•i.t Attorney -in -Pact Amy Lambert Attach Power of Attorney "GRANITE RE, INC. GENERAL POWER OF.AITORN.EY Know all Men by these Presents:. That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office atthe City of OKLAHOMA CITY in the State of OKLAHOMAdoes hereby constitute and appoint: BARRY L: HERRING,.SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON) AUDREY MCCMW; NANCY M. HANSEN its true and lawful Attorney -in- Facts) for the following purposes, to wit: To sign its name as surety to, and to execute, seal.and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the board of Directors of the said GRANITE RE, INC. a certified: copy of which is hereto annexed and rqadeik part of this Power of Attorney; and the said. GRANITE RE, INC, through us; its Board of Direclors, hereby ratifies and confirms all and whatsoever.the said: BARRY L, HERRING;. SHANNON NICHOLAS, VICKYJARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREYMCCRAW, NANCY M. 1ANSEN may, lawfully do In the.premises by virtue of these presents.. in Witness Whereof, the said GRANITE. RE, INC. has caused this: instrument to be sealed with its corporate.seal, duly attested by the signatures of, its President and Secretary(Treasurer, this 14"! day of June, 2017. Kenneth D. Whittin on, President STATE OF OKLAHOMA COUNTY OF. OKLAHOMA Kyle McDonald, Treasurer On this 1411, day of June, 201 T; before me personally came Kenneth D. Whittington, President of the.GRANITE RE, INC, .Company and Kyle P: McDonald, SecretarytTreasurer of said Company,. with both of whom I am personally. acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D, Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of .GRANITE:RE,,.INC.; the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was,such corporate seal, that it was so fixed by order, of the Board of Directors of said corporation, and that they signed their namethereto by like order as President and SecretaryiTreasurep respectively, of the Company. y( A[ My Commission Expires: August 8, 2021 777; Notak, Public Commission 7k: 01013257 GRANITE RE, INC. Certificate THE UNDERSIGNED, being the:duly elected and acting Secretary/rreasuret�of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true.and correct excerpt from the July 15,1907, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and Is now.in full force and effete "RESOLVED, that the President, any Vice President,. the Secretary, and any Assistant Vice. President shall each have authority to appoint. :Individuals at attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company, fidelity and surety bonds and other documents of similar character issued by the Company in the course of. its business. On any instrument making or evidencing such appointment, the signatures maybe affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided,.however, that the seal shall not be necessary to the validity of any such Instrument or undertakiing." IN 1MESS WHE EOF, the undersigned.,ha�,subscribed this Certificate and affixed the corporate seal of the Corporation this oZ 1 — day of_ 1_u i . , `20� ..MM,snr, �.�, /� pN�,eWl,ki. lot ice 4f/ SeIIL Kyle P: McDonald, Secretary/Treasurer GR0800.1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR38317 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction as Principal, and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Sixty -Seven Thousand, One Hundred Seventy -Five Dollars ($67,175,00) to which payment will and truly to be made; we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Wheels and Thrills, 10697 North Garnett Road, OK 74055 — Sanitary Sewer System, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED,' SEALED, AND DATED: July 27, 2017 Ira M. Green Construction Principal Granite Re, Inc., Surety BY: � �� j.l .l � ; /I�1 /yl"v Attorney -in -Fact Amy Lambert Attach Power of Attorney GRANITE, RE, INC. GENERAL POWER OF ATTORNEY Know all Men by. these Presents: i That GRANITE RE, INC., 'a corporation organized. and existing under the laws of the State of OKLAHQMA.and.having its principal of office at the City, of OKLAHOMA CITY in the State ofOKLAHOMA does hereby constitute and appoint: L, H I ERRING,.SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER- AMY LAMBERT; PAM SLATON;AUDREY.MCCRAW; NANCY M. 'HMSEN Itstrueand lawful . Attornerin-facts) for the following purposes; to wit: I To sign Its name as surety .10, and to execute,.sealand acknowledge any and all bonds) and to respectively do and perform any and all .acts andthings.set forth in the resolution of the,Boardof Directors.of the said GRANITE RE, INC. a certified copy of Which Is hereto annexed and m6dea part of this Power of Attorney; and`.the:said.;GRANITE.RE, INC.,(hrough us, Its Board of Directors, hereby ratifies and, confirms all anti MLatsoever the said: BARRY L HERRING- M.SLATON; AUDREY MCCRAW; NANCY M. BARRY I HERRING; SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER; AMY LAMBERT; PA HANSEN may,lawfully do in.the premises by virtue of. these presents. In Witness ,Whereof, the:sald GRANITE:RE, INC, has caused this instrument.to be scaled with its corporate seal, duly attested by the signatures of its Pr6sident:arid Secretary/Treasurer, th1s.1411 day Of June, 2017, Kenneth U, whitungron, President STATE OF OKLAHOMA /Z SS: COUNTYQF OKLAHOMA.) Kyle .,McDonald, Treasurer a On this 14" day of June, 2017, before me personally came Kenneth D. Whittington, Presidentof the GRANITE RE, INC. Company and *yle,P, McDonald, Secretary/Treasurer of said company, With both of whom I am personally acquainted, who being by me severally duly Sworn, said,. that they, the,said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretaryi1freasurer of GRANITE RE, INC,, the corporation descrlbed in and which executed the foregoing Power of Attorney, that they each knew the seal of said corponaljon; that the.s6l affixed to'sald Power of Attorney Was Such corporate seal, that it was so fixed by order of the Board of Directors, of said corporation,4nd that they signed their name thereto by like order as President and Secretaryfrreastirer, respectively, of theCompany. A MY Commission Expires: August 8, 2021 Notatq Public Commission #: 01013257 ( o GRANITE RE, INC Certificate THE UNDERSIGNED, being the duly elected and acting Secretary(Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re; Inc. and that said Power of Attorney has not been revoked and Is now in full force and effect. "'RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority,to appoint Individuals.as.attorneys-in-fad or under other appropriate titles with authority ,to execute on behalf of the company fidelity and surety "bonds and other documents of similar character issued by the Company in the course. of its business. On any instrument making or evidencing such appointment, the signatures maybe affixed by facsimile. on any instrument conferring such. authority or on any bond or. undertaking of the Company, tho,seal, or a facsimile thereof, may be Impressed or affixed or in any:other manner reproduced;. provided, however, that theseal shall not be necessary to the validity of any such instrument or undertaking." INWI NESS WHERE F, the undersigned I ubscrfbed this s Certificate and affixed the corporate seal of the Corporation this day of 20 Kyle P?McDonald, Secretary/Treasurer GRO800-1 IRA M. GREEN CONSTRUCTION P. 0. BOX 813 CLAREMORE, OK 74018 918. 342 -0840 Project: Wheels and Thrills 10697 North Garnett Road Owasso, OK 74065 Invoice Rate 7/21/2017 Right of Way Clearing & Restoring i LS $ 1,500.00 $ 1,500.00 20 Inch steel bore and casing 94 CY $ 250.00 $ 23,500.00 Connect to Existing 1 EA $ 1,200.00 $ 1,200.00 Tapping Sleeve and Valve 1 EA $ 4,800.00 $ 4,800.00 10 X 6 tee fire line 1 EA $ 475.00 $ 475.00 10 X 10 tee 1 EA $ 515.00 $ 515.00 10" Gate valve 2 EA $ 1,700.00 $ 3,400.00 10 " Cap 2 EA $ 300.00 $ 600.00 Fire Hydrant assembly 1 EA $ 31150.00 $ 3,150.00 6" MJ X FL Gate Valve 1 EA $ 800.00 $ 800;00 Fireline Connection Parts 1 LS $ 2,000.00 $ 2,250.00 Fireline Connection Labor 1 LS $ 1,500.00 $ 1;500.00 Connect to Existing 1 EA $ 1,800.00 $ 1,800.00 8" SDR 35 1250 LF $ 32.00 $ 40,000.00 8" X 4" Service Tee 1 EA $ 220.00 $ 220.00 4' ID Manholes 4 EA $ 2,500.00 $ 10,000.00 4' ID Dog House 1 EA $ 3,800.00 $ 3,800.00 4' ID manhole over 6' 27 VF $ 150.00 $ 4,050.00 $ . "671176.00: Total Amount Complete & Now:Due $ 120;615:00 sd The CitOyWi ouf Limifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at The Garage DATE: September 1, 2017 BACKGROUND: The subject commercial development is located at 13303 E 96 Street North. Public infrastructure improvements include lowering of an existing water line and installation of a public fire line and hydrant. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in August 2017 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of water system improvements including lowering of an existing water line, installation of a public fire line and hydrant at The Garage located at 13303 E 96 Street North. ATTACHMENTS: Location Map City Attorney bond approval letters & copy of bonds The Garage 1" = 376 ft Location Map 08/15/2017 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions- To be sure of complete accuracy please contact Owasso staff for the most up-to -date information. Farris, Earl From: Lombardi, Julie Sent: Tuesday, August 01, 2017 1:55 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: The Garage Bonds Steven, 1 have reviewed the Water and Fire Line maintenance bond for The Garage at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in OK, and the amount of the bond is well within the surety's $2,253,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi 3ulie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent: Monday, July 31, 2017 1:48 PM To: Lombardi, Julie Cc: Farris, Earl Subject: The Garage Bonds Ms. Lombardi, I am sending a bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton acitvofowasso.com Phone 918- 272 -4959 Cell 918-693-3979 Maintenance Bond PRIVATE' LY FINANCED PUBLIC IMPROVEMENTS Bond No: GR38318 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction as Principal, and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Thirty-Three Thousand, One Hundred Thirty -One Dollars and Fifty Cents ($33,131.50) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will Rirnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the The Garage, East 961h St N & North 129"' East Ave, OK 74055 — Water and Fire Line, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in worinnanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: July 27, 2017 Ira M, Green Construction, Principal Granite Re, Inc., Surety BY: � 1) Ni /Yk iY''Vd) k ,r J- Attorney -in -Fact Amy Lambert Attach Power of Attorney GRANITE RE, INC. GENERAL.POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized .and existing under the laws of the. of OKLAHOMA and having its principal office at the City of OKLAH.OMA.CITY, in the State of OKLAHOMA does hereby constitute and appoint: . BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SIATON; AUDREY MCCRAW; NANCY M. HANSEN Its true.aiid lawful Attorney-in-Fact(s)for the following purposes, to wit: To sign its name assurety to, and to execute, seal and acknowledge any and all bonds, and tosespectively do and perform any and all acts;and things set forth in the resolution of the Board of Directors of the said GRANITE-RE, INC. a certified copy of which is hereto annexed and made a part of this: Polder of Attorney; and the:sald GRANITE AE, INC. through us, its Board of.Direclors,'Bereby..rati fies and confirms all and whatsoever thesaid: BARRY L. HERRING; SHANNON. NICHOLAS; V.ICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SIATON; AUDREY MCCRAW; NANCY M. HANSEN may lawfully, do In the premises by.vlrtue of these; presents. In..Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the - signalures.of its President and Secretary/Treasurer, this 14°i day of)une, 2017. Kenneth D,:Whitting on; President STATE OF:OKLAHOMA ) s n L SS: COUNTY OF,OKLAHOMA) Kyle ...McDonald, Treasurer On this 1411' day of June, 2017, before me personally came Kenneth D. Whittington; President of the GRANITE RE; INC, Company and Kyle P,. McDonald, Secretary/Treasurer of said Company, with- both -of whom I am personally.acquainted, who being by me severally duly sworn; said, thatahey, the said Kenneth D. Whittington and Kyle P. McDonald.:were respectively the President and the Secretary/rreasurerof GRANI.TE.RE; INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corpomifon; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and, thatthey signed their name thereto by like order as President and Secretary/rreasurer, respectively,.of the Company. ti �KROY My Commission Expires: August 8, 2021 \,> ' Notaiq Public Commission 01013257 \ \�.,,✓o GRANITE RE, INC, Certificate THE UNDERSIGNED, being the duly elected and "acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES than the following resolution IS a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Ind. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice Presidentshall each have authority to appoint Individuals as attorneys -in -fact or under other appropriate titles with authority to execute on.behalf of the:company ftdellty:and surety bonds.and other documents.of similar character issued by the Company in the course of its business. On anyinstrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond ;or undertaking of the Company, the seal, or a facsimile thereof, may be .Impressed or affixed or in any other manner reproduced; provided, however, that the.seal shall not necessary to the validity of any such instrument or undertaking." IN W TNESS WHERE F, the undersigned �s subscribed this Certificate and affixed the corporate seal of the Corporation this day of 1 I U 20 .. sitAi, ,,,,,,. Kyle. P, Mc— Donald, Secretary/Treasurer GR0800.1 CLAREMORE, OK 74018 918-342-0840 Owner: Hal Smith Restaurant Group 3101 W. Tecumseh, Suite 200 Norman, OK73072 Project: The Garage East 96th St N & North 129th East Ave Owasso, OK Date 11/23/2016 -Water Supply System Quantity Unit Amount Right -of -Way Clearing and Restoring 228 LF $ 5.00 $ 1,140.00 Excavation, Backfili, and Compaction, Unclassified 76 CY $ 5.00 $ 380.00 Connect to Existing 10" Water Line 3 EA $ 1,500.00 $ 4,500.00 6" Water Line 50 LF $ 21.00 $ 1,050.00 4" Water Line 89 LF $ 20.00 $ 1,780.00 2" Water Line 89 LF $ 19.50 $ 1,735.50 10" X 6" Main Tap Assembly 1 EA $ 2,500.00 $ 2,500.00 19'X 4" Main Tap Assembly 1 EA $ 2,500.00 $ 2,500.00 10" X 2" Main Tap Assembly 1 EA $ 2;500.00 $ 2,500.00 4" SS Riser 1 EA $ 2800.00 $ 2,800.00 Vault for Check Valve Assembly 1 EA $ 4,200.00 $ 4,200.00 4" Detector Check Assembly 1 EA $ 3,850.00 $ 3,850.00 Fire Hydrant 1 EA $ 3,250.00 $ 3,250.00 4" 90* Bed 1 EA $ 250.00 $ 250.00 2" 90* Bend 1 EA $ 50.00 $ 50.00 Aaa Base in.Road 17 CY $ 38.00 $ 646.00 � �-? sd The City Wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Determination Resolution 2017 -15 DATE: September 1, 2017 EXECUTIVE SUMMARY Staff is presenting a resolution regarding an amendment to the Capital Improvement project list to include Festival Park and Fiber Installation Owasso Police Department to Public Works. This is the final step in the process to request amending the list of projects eligible for funding through the Capital Improvement Fund. BACKGROUND: In 1983, the third penny of sales tax was approved by the citizens of Owasso and has been instrumental in providing the funds necessary to address many of the capital needs of Owasso, including roads, facilities, parks, and equipment. In 2003, this sales tax, also known as the Capital Improvement Fund, was made permanent by voters, and continues to be the major source of funding for capital requests. The Capital Improvements Committee conducted a public meeting on July 25, 2017, and approved to recommend Festival Park and Fiber Installation Owasso Police Department to Public Works be added to the list of projects eligible for funding by the Capital Improvement Fund. In accordance with Resolution 2003 -14, the City Council conducted a public hearing on this matter, August 15, 2017. FESTIVAL PARK In 2015, the Tulsa County Vision Authority approved projects for funding from excess Vision 2025 funds. The proposed Festival Park was among the projects approved. April 5, 2016, the Owasso City Council approved design services for the project awarded to GH2 of Tulsa, Oklahoma. The design is nearing completion, and will soon be ready to prepare bid documents for the construction of the project. The Festival Park is proposed to be located adjacent to the Owasso Police Department at 111 N Main, directly to the south of the building. The design of the project includes eliminating the existing parking lot, and a redesign of the stormwater drainage in the project location to allow maximum use of the area for the intended project. The location selected for this project enhances the development of the Redbud District of downtown Owasso, serving as a location for outdoor events, and an attraction for residents and visitors to the district. Staff anticipates the site will be utilized by the Gathering on Main events, as well as the potential for Farmer's Markets, outdoor concerts and other events. Available funding for this project through the Excess Vision Funds will be exhausted during the construction phase, and additional funds from the City will be required in order to complete the project. FIBER INSTALLATION OWASSO POLICE DEPARTMENT TO PUBLIC WORKS The proposed project is a fiber link from the Owasso Police Department to the Public Works Facility. This will complete a fiber ring for the facilities in the downtown area. The existing fiber infrastructure in the downtown area provides the ability to connect users in City facilities with applications, email, and phone systems, as well as the transmission of data for backup and restore functions in a secure, high -speed environment. The completion of a fiber ring would provide multiple paths to ensure continuity of operations, if one side of the link were to become unavailable. OPD Old Central 69 41'15151 Wlst St E15i S1 Owasso Lib ary E Broadway St y r E I st Ave L_J Public Works E 3 Splice Box o W 2n Ave E 76th St N E 2nd Ave m FS #2 City Hall x Proposed - Holid Existing Express Oi 4th N Support Sea U y VJ cn C _ fn Skate r n E 51h CURRENT ELIGIBLE PROJECTS: Adopted June 6, 2016, Resolution 2017 -05 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • E 76 St N and Main St Intersection Improvements • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • Garnett Road Widening Project (E 96 St N to E 106 St N) • Garnett Road Widening (E 106 St N to E 116 St N) • E 96 St N and N 145 E Ave Intersection Improvements • E 106St N and N 129 E Ave Intersection Improvements • E 106 St N and N 145 E Ave Intersection Improvements • E 116 St N and N 129 E Ave Intersection Improvements • E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (E 66 St N to E 126 St N) • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements • Sports Park • Elm Creek Park Improvements • Main Police Station /City Hall • Vehicle Maintenance Facility • Radio System Upgrade • Fire Station Number 4 with Administration and Training Center • Public Safety Vehicles RECOMMENDATION: Staff recommends approval of Resolution 2017 -15, amending the Capital Improvement Project list to include Festival Park and Fiber Installation Owasso Police Department to Public Works. ATTACHMENTS: Resolution 2017 -15 Memoranda dated July 21, 2017, to Owasso Capital Improvement Committee CITY OF OWASSO, OKLAHOMA RESOLUTION 2017 -15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales fax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as eligible for funding from the Capital Improvement Fund: • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • E 76 St N and Main St Intersection Improvements • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • Garnett Road Widening Project (E 96 St N to E 106 St N) • Garnett Road Widening (E 106 St N to E 116 St N) • E 96 St N and N 145 E Ave Intersection Improvements • E 106St N and N 129 E Ave Intersection Improvements • E 106 St N and N 145 E Ave Intersection Improvements • E 116 St N and N 129 E Ave Intersection Improvements • E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (E 66 St N to E 126 St N) • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements • Sports park • Elm Creek Park Improvements • Main Police Station /City Hall • Vehicle Maintenance Facility • Radio System Upgrade • Fire Station Number 4 with Administration and Training Center • Public Safety Vehicles WHEREAS, the City Council, after receiving a recommendation from the Capital Improvements Committee and properly notifying the public as required by Resolution 2003 -14, held a Public Hearing on Tuesday, August 15, 2017, to consider projects to be included on the Capital Projects list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Improvement Projects list heretofore designated be amended by providing that the following be included as capital projects eligible for funding from the Capital Improvements Fund: Festival Park Fiber Installation Owasso Police Department to Public Works ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney DATED this 5th day of September, 2017 Mayor Lyndell Dunn City Council Resolution 2017 -15 The City Wit out Limits. TO: Capital Improvement Committee FROM: Larry Langford Recreation and Culture Director SUBJECT: Festival Market Place DATE: July 21, 2017 BACKGROUND: On November 5th, 2014, the Tulsa County Vision Authority approved a resolution providing a process for the distribution of excess Vision 2025 sales tax. The Tulsa County Vision Authority determined Owasso to be eligible for not less than $6,882,761 in funding, to be distributed among three propositions. In 2015, the Capital Improvement Committee recommended a list of projects to be submitted to the Tulsa County Vision Authority for funding from excess Vision 2025 funds. Subsequently, the Owasso City Council approved Resolution 2015 -08 recommending the proposed projects be submitted for Vision 2025 Excess Funds. In order to ensure full utilization of the excess funds, the projects identified were estimated to exceed funding through the Vision 2025 sales tax. Therefore, any additional funds required to complete the projects would be the responsibility of the City of Owasso. The list of recommended projects was approved by the Vision Authority. Several projects are in progress, or have been completed. At this time, the design of the Festival Market Place is nearing completion. FESTIVAL MARKET PLACE PROJECT: April 5, 2016, GH2 of Tulsa was approved by the Owasso City Council for design services for the Festival Market Place project. The design is nearing completion. Upon completion of the design, staff will prepare bid documents for the construction of the project. The Festival Market Place is proposed to be located adjacent to the Owasso Police Department at 111 N Main, directly to the South of the building. The design of the project includes eliminating the existing parking lot, and a redesign of the stormwater drainage in the project location to allow maximum use of the lot for the intended project. The location selected for this project enhances the development of the Redbud District of downtown Owasso, serving as a location for outdoor events, and an attraction for residents and visitors to the district. Staff anticipates the site will be utilized by the Gathering on Main events, as well as the potential for Farmer's Markets, outdoor concerts and other events. Available funding for this project through the Excess Vision Funds will be exhausted during the construction phase, and additional funds from the City will be required in order to complete the project. CONCLUSION: From the beginning of discussions regarding projects utilizing Excess Vision 2025 funds, it has been clear that at some point, the City would be required to invest additional funds to ensure the completion of several of the listed projects. In 2015, the Festival Market Place was considered by the Capital Improvement Committee as a project that would enhance the quality of life for residents and visitors to Owasso, and spur economic development in the newly established TIF district. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the Capital Improvement Project List to include the Festival Market Place. sn The City Wit out Limits. TO: Capital Improvement Committee FROM: Andrew Neyman Information Systems Administrator SUBJECT: Fiber Installation Owasso Police Department to Public Works DATE: July 21, 2017 BACKGROUND: Since the early 2000s, the City's Information Technology (IT) Department has focused on improving the interconnectivity of City facilities. This has mostly been achieved through point -to- point wireless communication; however, this method is not the most desirable for secure, high speed connectivity. That level of connectivity is most effectively accomplished by linking facilities via fiber. Previous fiber installations have focused on the facilities in near proximity to City Hall, due to the short distances, cost effectiveness, and the concentration of operations in the area. Currently, there are fiber connections from City Hall to Public Works, the Police Department, Fire Station #2, Wastewater Treatment facility, Support Services and Old Central. While this connectivity has been very beneficial in terms of deploying applications and resources across fiber, a fiber ring does not currently exist. A fiber ring provides connectivity to resources through alternate paths. The benefit of a fiber ring is that communications continue across the alternate path if there is a problem with one link, without disrupting the flow of information. In recent years, the IT department has worked with the City's Public Works department to include conduit in street projects to allow for the future expansion of the City's fiber infrastructure. Several locations have, or will soon have conduit. The expansion of facilities, the need for greater bandwidth and security, and the growing utilization of network resources require the City to consider moving forward on completing a fiber ring in the downtown area, and a future buildout of fiber to more remote locations. In addition to the utilization of current resources, the IT department has an eye on potential needs for SCADA, traffic signals, water meters, and other uses that could benefit from fiber infrastructure. As part of a master plan for fiber, the IT department has identified three projects that will benefit the City as the need for secure, high speed data transmission increases. 1) Owasso Police Department to Public Works 2) City Hall to Fire Station #1, and Fire Station #4, with the option to include the Bailey Water Tower and the Radio Tower 3) Fire Station #4 to Fire Station #3, then returning to City Hall. PROPOSED FIBER PROJECT: The proposed project is a fiber link from the Owasso Police Department to the Public Works Facility. This will complete a fiber ring for the facilities in the downtown area, providing failover if one side of the link is damaged. The image identifies the recommended path for the installation. There are multiple factors that could impact the exact location of the fiber, such as the ability to bore or bury the fiber, any aerial resources that may be needed, and coordination with the railroad on requirements and a permit to cross the railroad tracks. OPD V 1st St Owasso Lib ary 7> E 1st Ave Public Works ET r� W 2n Ave E 76th Si N N City Hall. Proposed — Existing — N m Support Services V! Skate CONCLUSION: [ LTIA M - Old Central E ist St E Broadway St Splice Box E 2nd Ave IFS #2 4th N N U E 501 9` e El to 0 0 a m rn x a Holid Express Ot Z N C � v1 m = D f rn 5 m The existing fiber infrastructure in the downtown area provides the ability to connect users in City facilities with applications, email, and phones, as well as the transmission of data for backup and restore functions in a secure, high -speed environment. The completion of a fiber ring would provide multiple paths to ensure continuity of operations, if one side of the link were to become unavailable. This is considered a best practice in fiber deployment. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the Capital Improvement Project List to include Fiber Installation Owasso Police Department to Public Works. 5V The City Wi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: FY 2016 -2017 Street Rehabilitation Program (Crack Sealing) DATE: September 1, 2017 7[ONIKe *11L11� Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and /or maintain residential and non - residential roadways throughout Owasso. Maintenance of roadways consists of crack sealing and fog sealing roadway surfaces creating a moisture barrier on older asphalt to protect the subgrade. Crack sealing is a method of cleaning and filling cracks in asphalt with a bituminous tar product. Fog sealing is then applied over the entire roadway. Fog sealing is a part of the 2016 -2017 Street Rehabilitation project contract awarded to BECCO on August 15, 2017. However, crack sealing would be performed outside that contract utilizing state bid contract pricing. Included in the FY 2016 -2017 Street Rehabilitation Program, approximately 234,000 LF of crack sealing was approved as part of the priorify list. Utilizing State Contract SW816, staff anticipates completing work at $0.40 per linear foot. [XIN71k, Funding for this phase of the FY 2016 -2017 Street Rehabilitation Program is included in the Capital Improvements Fund, as well as from the Street Department, Half -Penny Sales Tax Fund. RECOMMENDATION: Staff recommends approval for the purchase of crack sealing as a part of the FY 2016 -2017 Street Rehabilitation program from Keystone Services at the State Contract price of $0.40 per linear foot with the total amount not to exceed $95,000. ATTACHMENTS: SW816 State Bid Contract for crack sealing Location Map CONTRACT ;i State of Oklahoma Supplier 0000073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008.0218 USA Tax Exempt? Y Tax Exempt IDf736017987 SERVICE: Z1 Type A Bituminous 1.00 Pavement/Crack Joint Sealant 0000000000000000000004802 Contract Base Pricing 2.20000 2 30121500/1000012531 Rate Type SERVICE: Z2 Type A Bituminous 05/02/2017 to 05/01/2018 USD PavemenUCrack Joint Sealant PO Date Contract Base Pricing 2.20000 3 30121500/1000012532 0.00 SERVICE: Z3 Type A Bituminous TYPE: STATEWIDE Pavement/Crack Joint Sealant Contract Base Pricing 2.20000 4 30121500/1000012533 0.00 SERVICE: Z4 Type Bituminous LB Pavement/Crack Joint Sealant 0002 Contract Base Pricing 2.20000 5 30121500/1000012534 1.00 SERVICE: Z5 Type A Bituminous 0.00 PavemenUCrack Joint Sealant LB Contract Base Pricing 2.20000 6 30121500/1000012535 SERVICE: Z6 Type A Bituminous 1.00 Pavement/Crack Joint Sealant 0.00 Contract Base Pricing 220000 7 30121500/1000012540 0002 SERVICE: Z7 Type A Bituminous PavementCrack Joint Sealant 1.00 Contract Base Pricing 2.20000 niwnatr-h via Print Contract to 1.00 Page 0000000000000000000004802 0.00 1 of 7 Contract Dates Currency Rate Type Rate Date 05/02/2017 to 05/01/2018 USD CRRNT PO Date Description: Contract Mulmum SW816 -CRACK SEALANT 0.00 TYPE: STATEWIDE LB 1.00 0.00 0.00 0.00 LS 0002 LB 1.00 0.00 0.00 0.00 LB 0002 LB 1.00 0.00 0.00 0.00 LB 0002 LB 1.00 0.00 0.00 0.00 LB 0002 LB 1.00 0.00 0.00 0.00 LB 0002 LB 1.00 0.00 0.00 0.00 LB 0002 LB 1.00 0.00 0.00 0.00 LB 0002 Final =The price Is trial alter adjustments r+uu ruuceu ory� mrw c Hard =Apply adjustments regardless of other adjustments Original Signature on File Skip = Skip adjustments If any other adjustments have been applied CONTRACT State of Oklahoma 11 Supplier 0600073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008 -0218 USA Tax Exempt? Y Tax Exempt I0:736017987 Contract 00000001 Contract 8 3012150011000012541 LB 1.00 0.00 0.00 0.00 SERVICE: Z8 Type A Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 2.20000 LS 0002 9 3012150011000012542 LB 1.00 0.00 0.00 0.00 SERVICE: Z9 Type A Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 2.20000 LB 0002 10 30121500/1000012528 LB 1.00 0.00 0.00 0.00 SERVICE: Z1 Type B Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 11 3012150011000012529 LB 1.00 0.00 0.00 0.00 SERVICE: Z2 Type B Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 12 30121500/1000012576 LB 1.00 0.00 0.00 0.00 SERVICE: Z3 Type B Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 13 3012150011000012577 LB 1.00 0.00 0.00 0.00 SERVICE: Z4 Type B Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 14 30121500/1000012578 LB 1.00 0.00 0.00 0.00 SERVICE: Z5 Type B Bituminous PavemenVCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 Final= I tie pine is final aner autusurfenrs Hard =Apply adjustments regardless of other adjustments Skip = Skip adjustments If any other adjustments have been applied CONTRACT 0 State of Oklahoma 1 Supplier 0000073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008.0218 USA Tax Exempt? Y Tax Exempt 10:736017987 Ilicr.ntrh via Print Contract ID Page 0000000000000000000004802 3of 7 Contract Dates Currency Rate Type Rate Date 0 5/0 212 01 7 to 05/01/2018 USD CRRNT PO Date Description: Contract Maximum SW816- CRACKSEALANT 0.00 TYPE: STATEWIDE 15 30121500/1000012579 LB 1.00 0.00 0.00 0.00 SERVICE: Z6 Type B Bituminous PavemenUCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 16 30121500/1000012552 LE 1.00 0.00 0.00 0.00 SERVICE: Z7 Type B Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 1.28000 LB 0002 17 30121500/1000012557 Le 1.00 0.00 0.00 0.00 SERVICE: Z8 Type B Bituminous . PavemenlCrack Joint Sealant Contract Base Pricing 1.28000 LB 0002 18 30121500/1000012553 LB 1.00 0.00 0.00 0.00 SERVICE: Z9 Type B Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 1.28000 LB 0002 19 3012150011000012573 Lr 1.00 0.00 0.00 0.00 SERVICE: Z1 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.19000 LF 0002 20 3012150011000012574 LE 1.00 0.00 0.00 0100 SERVICE: Z2 Routing Bituminous PavemenUCrack Joint Sealant Contract Base Pricing 0.19000 LF 0002 21 30121500/1000012575 LF 1.00 0.00 0.00 0.00 SERVICE: Z3 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.19000 LF 0002 Final = 7 he price is anal ever aujusimems Hard = Apply adjustments regardless of other adjustments Skip = Skip adjustments If any other adjustments have been applied CONTRACT State of Oklahoma 1 Supplier 0000073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008 -0218 USA Tax Exempt? Y Tax Exempt ID:736017987 nicna4ch via Print Contract ID 3012150011000012551 Page 0000000000000000000004802` 1.00 4of 7 Contract Dates Currency Rate Type Rate Date 05/02/2017 to 05/01/2018 USD CRRNT PO Dale Description: Contract Maximum SW816 - CRACK SEALANT 0.00 TYPE: STATEWIDE 22 3012150011000012551 LF 1.00 0.00 0.00 0.00 SERVICE: Z4 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.19000 LF 0002 23 30121500/1000012580 LF 1.00 0.00 0.00 0.00 SERVICE: Z5 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.19000 LF 0002 24 3012150011000012581 LF 1.00 0.00 0.00 0.00 SERVICE: Z6 Routing Bituminous PavemenUCrack Joint Sealant Contract Base Pricing 0.19000 LF 0002 25 30121500/1000012582 LF 1.00 0.00 0.00 0.00 SERVICE: Z7 Routing Bituminous PavemenUCrack Joint Sealant Contract Base Pricing 0.19000 LF 0002 26 M21500/1000012583 LF 1100 0.00 0.00 0.00 SERVICE: Z8 Routing Bituminous PavemenUCrack Joint Sealant Contract Base Pricing 0.19000 LF 0002 27 3012150011000012584 LF 1.00 0.00 0.00 0.00 SERVICE: Z9 Routing Bituminous Pavement/Crack Joint Sealant Contract Base Pricing 0.19000 LF 0002 28 30121500/1000012585 DA 1.00 0.00 0.00 0.00 SERVICE: Z1 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Final =The pnce is final otter adjustments Hard =Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied CONTRACT State of Oklahoma Supplier 0000073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008 -0218 USA Tax Exempt? Y. Tax Exempt IDf736017987 nisnnfrh via Print Contract ID Contract Base Pricing 750.00000 Page 0000000000000000000004802 0002 5of 7 Contract Dates Currency Rate Type Rate Date 0 510 2/2 01 7 to 05/01/2018 USD CRRNT PO Date Description: Contract Maximum SW816 - CRACK SEALANT 0.00 TYPE: STATEWIDE Hard =Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied Contract Base Pricing 750.00000 DA 0002 29 30121500/1000012566 DA 1.00 0.00 0.00 0.00 SERVICE: Z2 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 750.00000 DA 0002 30 30121500/1000012567 DA 1.00 0.00 0.00 0.00 SERVICE: Z3 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 750.00000 DA 0002 31 30121500/1000012568 DA 1.00 0.00 0.00 0.00 SERVICE: Z4 Traffic Control (2 Lane Roadway) Bituminous Pavement CracklJoint Sealant Contract Base Pricing 750.00000 DA 0002 32 30121500/1000012569 DA 1.00 0.00 0.00 0.00 SERVICE: Z5 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 750.00000 DA 0002 33 30121500/1000012570 DA 1.00 0.00 0.00 0.00 SERVICE: Z6 Traffic Control (2 Lane Roadway) Bituminous Pavement CracklJoint Sealant Contract Base Pricing 750.00000 DA 0002 34 3012150011000012558 DA 1.00 0.00 0.00 0.00 SERVICE: Z7 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Jofnt Sealant 4 Final = The price Is final after adjustments Authorized Signature Hard =Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied CONTRACT State of Oklahoma 'I t� Supplier 0000073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008.0218 USA Tax Exempt? Y Tax Exempt 1D:7360179B7 Disnatch via Print Contract ID Page 0000000000000000000004802 6of 7 Contract Dates Currency Rate Type Rate Date 0510212017 to 05/0112018 USD CRRNT PO Date Description: Contract Maximum SW816 -CRACK SEALANT 0.00 TYPE: STATEWIDE 0.00 rmat = i ne price is unat aner aajusrmams Hard =Apply adjustments regardless of other adjustments Skip = Skip adjustments it any other adjustments have been applied Contract Base Pricing 750.00000 DA 0002 35 30121500/1000012559 DA 1.00 0.00 0.00 0.00 SERVICE: Z8 Traffic Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 760.00000 DA 0002 36 30121500/1000012560 DA 1.00 0.00 0.00 0.00 SERVICE: Z9 Tmfflc Control (2 Lane Roadway) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 750.00000 DA 0002 37 3012150011000012561 DA 1.00 0.00 0.00 0.00 SERVICE: Z1 Traffic Control (Interstate) Bituminous Pavement CracklJoint Sealant Contract Base Pricing 1,100.00000 DA 0002 38 30121500/1000012562 DA 1.00 0.00 0.00 0.00 SERVICE: Z2 Traffic Control (Interstate) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 1,100.00000 DA 0002 39 3012150011000012563 DA 1.00 0.00 0.00 0.00 SERVICE: Z3 Traffic Control (Interstate) Bituminous Pavement Crack/Jolnt Sealant Contract Base Pricing 1,100.00000 - DA 0002 40 3012150011000012564 DA 1.00 0.00 0.00 0.00 SERVICE: Z4 Traffic Control (Interstate) Bituminous Pavement Crack/Joint Sealant Contract Base pricing 1,100.00000 DA 0002 rmat = i ne price is unat aner aajusrmams Hard =Apply adjustments regardless of other adjustments Skip = Skip adjustments it any other adjustments have been applied CONTRACT .I State of Oklahoma Supplier 0000073669 KEYSTONE SERVICES INC PO BOX 218 BIXBY OK 74008.0218 USA Tax Exempt? Y Tax Exempt ID-.736017987 41 3012150011000012565 DA 7of 7 SERVICE: Z5 Traffic Control (Interstate) Rate Type Rate Date 05/02!2017 to 05/01/2018 USD Bituminous Pavement Crack/Joint Sealant Description: Contract Maximum Contract Base Pricing 1,100.00000 DA 42 3012150011000012547 DA SERVICE: Z6 Traffic Control (Interstate) 0.00 0.00 Bituminous Pavement Crack/Joint Sealant 0002 Contract Base Pricing 1,100.00000 DA 43 3012150011000012548 DA 0.00 SERVICE: Z7 Traffic Control (Interstate) 0002 Bituminous Pavement Crack/Joint Sealant 1.00 0.00 Contract Base Pricing 1,100.00000 DA 44 30121500/1000012549 DA SERVICE: Z8 Traffic Control (Interstate) Bituminous Pavement Crack/Joint Sealant Contract Base Pricing 1,100.00000 DA 45 30121500/1000012550 DA SERVICE: Z9 Traffic Control (Interstate) Bituminous Pavement Crack/Jolm Sealant Contract Base Pricing 1,100.00000 DA COMMENTS: S W816 ALL QUESTIONS MUST BE SUBMITTED NO LATER THAN JUNE 1, 2016 t-mai = I ne price is unit aner aalusrmems Hard = Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied nicnnfrin via Print Contract ID Page 0000000000000000000004802 7of 7 Contract Dates Currency Rate Type Rate Date 05/02!2017 to 05/01/2018 USD CRRNT PO Date Description: Contract Maximum SW816 - CRACK SEALANT 0.00 0002 TYPE: STATEWIDE 1.00 0.00 0.00 0.00 0002 1.00 0.00 0.00 0.00 0002 1.00 0.00 0.00 0.00 0002 1.00 0.00 0.00 0.00 0002 1.00 0.00 0.00 0.00 0002 O_TV-Mcay Wit ouf Li mils. TO: Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: FY 2017 -2018 Miscellaneous Stormwater and Erosion Control Engineering Projects DATE: September 1, 2017 BACKGROUND: For many years, the City of Owasso's rapid development has been monitored by the City Engineer's office. The City Engineer's office reviews plats for subdivisions and commercial properties throughout the city to make sure streets, storm water conveyance systems, and water and sewer lines are designed and constructed to City standards. Stormwater detention and erosion control are critical aspects of development within the City of Owasso. With the constantly changing regulations, an annual contract with a consulting firm specializing in stormwater management was established in 2007 to review stormwater plans in order to protect the interests of the City. The consultant works on an "as needed" basis and charges are based on an hourly rate schedule. The City Engineer's office determines plans that can be reviewed "in- house" and those that need analysis by the expert consultant. Since 2007, a firm has been retained annually on a contractual basis to provide these services for the fiscal year. Engineering selection for these services has been quality based with emphasis on past performance. Meshek & Associates, LLC performed these services in 2007 and from 2009 to present. The Benham Companies provided these services in 2008. With the expiration of the existing agreement, the annual contract to retain a consultant for the Miscellaneous Stormwater and Erosion Control Engineering Projects for FY 2017 -2018 is recommended for your consideration. If approved, the expiration date will be June 30, 2018. FUNDING SOURCE: Funding for engineering services has been allocated in the FY 2017 -2018 Stormwater Fund budget. RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services for Miscellaneous Stormwater and Erosion Control Projects with Meshek & Associates, LLC of Tulsa, Oklahoma, in an amount not to exceed $50,000 and authorization for the Mayor to execute the agreement. ATTACHMENT: FY 2017 -2018 Agreement AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS h THIS AGREEMENT, made and entered into this day of 5P0em&'r 2017 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to analyze various stormwater or erosion control issues for existing infrastructure, to review existing ordinances for possible revision, to provide stormwater reviews of development projects and to assist the City in general stormwater review or design services, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the fiscal year 2017 -2018 Stormwater Management Budget, NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, BILLING RATE SHEET, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES. in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All PAGE 1 OF 13 engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEEWs personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGI NEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, he forecast schedules shall PAGE 2 OF 13 be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the ENGINEER, its employees and its consultants in the performance of professional services under this Agreement. The ENGINEEWs duty to indemnify the CITY under this provision shall be limited to the available proceeds of insurance coverage. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles . 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. PAGE 3 OF 13 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. 12.2. ENGINEER shall furnish CITY updated certificates of insurance upon request at anytime throughout the duration of the contract. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CTTY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT maybe terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEEWs contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, LLC 1437 S. Boulder Ave. Suite 1550 Tulsa, OK 74119 Attention: Brandon Clabom, PE, CFM To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: PAGE 4 OF 13 fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABMITY' If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an'equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff when requested and will be available for public meetings and City of Owasso presentations. 22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the Consultant, this contract may be extended for three (3) successive, one (1) year terms if agreed to by both parties in writing not less than sixty (60) days prior to the expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate changes from the consultant and maximum contract are subject to change. This extention is the first extention of a maximum of three (3) extentions. 23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER PAGE 5 OF 13 agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: City Clerk APPROVED AS TO FORM: City Attorney Meshek & Associates, LLC Brandon Clab rn E, CFM Date /2017 CITY OF OWASSO, OKLAHOMA Mayor Date _/_/2017 PAGE 6 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Review of hydrology and hydraulic reports and studies for development projects; 2. Assistance in the development of policies and ordinances related to stormwater, erosion control or the Municipal Separate Stormsewer System (MS -4); 3. Specific assignments related to hydrology and hydraulics that may arise with regard to existing installed infrastructure or proposed development projects; 4. Review of hydrology and hydraulic reports for developments as they relate to the City of Owasso Master Drainage Plan; 5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and 6. Any other Stormwater or erosion control issues that the City requests assistance. PAGE 7 0F 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) Provide miscellaneous stormwater engineering review of development projects as directed by the City. The work will include: B.La) 1. General review of engineering plans for compliance with City criteria and policies. B.I.a) 2. If specifically directed by the CITY, to model a proposed development or other infrastructure project in the applicable HEC -HMS and HEC -RAS watershed model for the City of Owasso. B.I.b) Provide analysis and conceptual design of stormwater or erosion control improvements, when directed individually by the City. The work will generally include the following elements: B.Lb) 1. Preparation of detailed hydrologic and hydraulic models of PAGE 8 OF 13 localized areas. B.Lb) 2. Preparation of conceptual plans to deal with the flooding problems. B.Lb) 3. Prepare of conceptual cost estimates for budget purposes. B.I.b) 4. Preparation of a letter report documenting findings. B.I.b) 5. Review of existing city ordinances or preparation of new city ordinances addressing stormwater or erosion control issues. PAGE 8 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing'. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. PAGE 9 0F 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Fifty Thousand Dollars and no cents ($50,000.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other consultants shall be compensated for at actual cost. Use of sub - consultants shall be authorized in advance by CITY. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment. D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. PAGE 10 OF 13 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. PAGE 11 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS 2017 Billing Rate Sheet Attachment E Allowance for Office Work: In -house reproduction Project Principal II $ 220 /hour Project Principal 1 $ 195 /hour Project Manager $ 130 /hour Senior Project Engineer $ 120 /hour Project Engineer $ 110 /hour Engineer Intern $ 95 /hour Engineering Technician $ 70 /hour CAD Technician II $ 90 /hour CAD Technician 1 $ 65 /hour Grant Project Manager $ 160 1hour Planner $ 100 /hour ROW ProjectManager $ 145 1hour Acquisition /Relocation Agent II $ 115 /hour Acquisition /Relocation Agent 1 $ 105 /hour Real Estate Trainee $ 80 /hour 3 Man Survey Crew $ 200 /hour 2 Man Survey Crew $ 175 1hour Survey Crew Chief II $ 115 /hour Survey Crew Chief 1 $ 70 /hour Survey Crew Technician $ 60 /hour GIS Project Principal $ 190 /hour GIS Project Manager $ 140 /hour GIS Specialist II $ 120 /hour GIS Specialist 1 $ 100 /hour GIS Analyst $ 80 /hour GIS Technician $ 75 /hour Contract Administrator $ 100 /hour Clerical 11 $ 60 /hour Clerical $ 50 /hour Allowance for Travel: Total mileage traveled for field and office visits @ Current IRS rate. Reproduction costs: In -house reproduction 8- 1/2'x11" black /white $ 0.08 /each 8- 1/2'x11" color $ 0.15 /each 8- 1/2'x14" black/white $ 0.10 /each 8- 1/2'x14" color $ 0.17 /each 11'x17" black /white $ 0.20 /each 11'x17" color $ 0.35 /each Black and White Plots $ 2.00 /each Color Plot $ 5.00 /each Mylars $ 5.00 /each USB Flash Drive $ 10.00 /each Per Diem — Meals @ Current GSA Rate Per Diem — Lodging @ Current GSA Rate Miscellaneous outside expenses and fees: Cost plus 5% PAGE 12 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Schedule Attachment F F. SCHEDULE. The schedule for engineering services for the fiscal year 2017 -2018 PROJECT is provided as follows: F.I. Notice to Proceed: July 1, 2017 (or when Agreement is fully executed) F.2. Contract Expiration: June 30, 2018 F.3. Project reviews shall be completed in 10 working days by ENGINEER FA. Schedule for other assignments to be established at the time assignment is made to ENGINEER. PAGE 13 OF 13 �0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Billboard Relocation Agreement Garnett Road Improvements from East 96th Street North to East 106th Street North DATE: September 1, 2017 BACKGROUND: Over the past two years, the City of Owasso has been acquiring the necessary right -of -way and easements for improving Garnett Road from East 96th Street North to East 106th Street North. In March 2017, the City of Owasso was provided legal access to the acquired right -of -way and easement located on the Cook's family parcel also known as the Thompson Feed Store. As a result, the City is now in position to offer the billboard owner, Lamar Outdoor Advertising, the sum of $30,000 (see Attachment) to relocate the two (2) billboard signs located on the north and south ends of the Cook's parcel (see Attachment.) Funding for this sign relocation is included in the project budget in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of the agreement with Lamar Outdoor Advertising for the relocation of two (2) billboard signs from the right -of -way and authorization for payment in amount of $30,000. ATTACHMENTS: Agreement Letter Quote Site Maps IN The City Wit!out Limits. AGREEMENT LETTER If you have any questions, please feel free to contact me. Sincerely, Roger Stevens, Public Works Director 301 West 2n °Avenue P.O. Box 100 Owasso, Oklahoma 74055 City of Owasso A Cily of Character Agree(( to: Lamar Outdoor Advertising G� Date (918)272.4959 FAX (918) 2724996 www.cilyofowasso.com August 1, 2017 . William Hickman 330 West Gray Sheet, Suite 170 spaper111g Norman, Oklahoma 73069 Mr. Hickman: if9 9110 way Over the past 24 months, the City of Owasso has been working to acquire the necessary right of way all([ easements for improving the Garnett Roadway from E 96 St N to E 106 St N. Of kxxl le In March 2017, the City of Owasso was provided legal access to the acquired right -of -way and easement located on the Cook's family parcel. As a result, the City is now in position to offer Lamar Outdoor Advertising the sum of $30,000 (see Attachment) to relocate the two (2) billboard signs located on the catebwtcft7g north and south end of the Cook'ss parcel. By this Agreement Letter, Lanlar Outdoor Advertising agrees with the City of Owasso to have the two (2) thoir fives. billboard signs relocated to the locations depicted on the attached Exhibit A and Exhibit within 30 -days of Owasso City Council approval. If this offer meets with your approval, please acknowledge such with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. If approved by City Council, the check is anticipated to be delivered to Lamar Outdoor Advertising on or before September 8, 2017. If you have any questions, please feel free to contact me. Sincerely, Roger Stevens, Public Works Director 301 West 2n °Avenue P.O. Box 100 Owasso, Oklahoma 74055 City of Owasso A Cily of Character Agree(( to: Lamar Outdoor Advertising G� Date (918)272.4959 FAX (918) 2724996 www.cilyofowasso.com TO Lamar Outdoor Advertising Attn: Pat Selcer / Aaron Wessinger PAYMENT METHOD 708 # - ' 1 308 Upon Completion RELO(2) structures Owasso Poster Relocations QTY ITEM # DESCRIPTION- UNIT PRICE DISCOUNT LINE TOTAL 2 Posters Remove (2) heads, Cut and remove pipe 2 Pipe New Pipe to re- Install poster structures 2 Column Sieves Purchase and Install - Horizon 1 Crane Truck Rental - Belger 2 Dig New Holes Cutting and welding Pipe 2 Re- install Electrical wiring - Houchin Labor 1 $15,000 1 $15,000 TOTAL DISCOUNT SUBTOTAL SALES TAX TOTAL $30,000 THANK YOU FOR YOUR BUSINESSI Exhibit "A" r If M f NW 21 NI Z y _ _ 1 T i I . 1j t I Y« y Sfi eo rt � NORTHERLY SIGN LOCATION PART OF THE NE /4 OF THE NE /4 OF SECTION 18, T -21 -N, R -14 -E L, , ' Tulsa Fngineerin & Planning Associates, Inc. Job No: 16- 041.00 ICI 9820East41st5tmct,5uite102 Tulsa,OK74146 Scale: V-20' i Phonc:918 -252 -9621 Fax:918- 250'4566 © Date: 05/26/2016 Civil E.n&ccrinvg- . LanJsurveying. LanJ Manning CanRv�aF,q.uw�uaaNa CP. »i PP/LS R =^<- •IDa =J=M snwv Locati 1i:11t3 - 0411MISC UwgW 1 EX 1 G041 Narlh.tlwg, 5/26120 7 6 -11:50 AM on Map R -14n Ensr �aeTxsrnsrrxortm o 6� o m o z a�srsamsmaerxoaxu 6ccdan IB Tf1189 COW()' - 0411MISC UwgW 1 EX 1 G041 Narlh.tlwg, 5/26120 7 6 -11:50 AM O Z U Exhibit "B" Location Map 1 R -148 V i (. I:IST106n MEKT NORM 2 O F ry C O y V o z o z elsrsam srnenrxoxm SMlion 18 Tulsa County Exhibit "B" i SOUTHERLY SIGN LOCATION FART OF THE NEA OF THE NEA OF SECTION 18, T -21 -N, R -14 -E Tulsa F ngineering & rlanninwAssociates, Inc. Job No: 16- 041.00 !i 9820 E,ast41 st 5trect, Suite 102 Tulsa, OK 74146 Scale: 1" = 20' rhone:916 -25z -9621 Fax: 918- 250 -4566 Date: 05/26/2016 _.. Civil EngineeringoLandsurve!)ing . Land Flanning C...�c.��eFA aaa.,ua�No.G4fs� FEILS 7 an i o'uw 1 unrsc uwgwl cn 1 o-u41 rvOnn.cwg, wzufzu1 ti - 1 1:Sg AM 1 N, V i (. O 2 E: J F ry C R N i SOUTHERLY SIGN LOCATION FART OF THE NEA OF THE NEA OF SECTION 18, T -21 -N, R -14 -E Tulsa F ngineering & rlanninwAssociates, Inc. Job No: 16- 041.00 !i 9820 E,ast41 st 5trect, Suite 102 Tulsa, OK 74146 Scale: 1" = 20' rhone:916 -25z -9621 Fax: 918- 250 -4566 Date: 05/26/2016 _.. Civil EngineeringoLandsurve!)ing . Land Flanning C...�c.��eFA aaa.,ua�No.G4fs� FEILS 7 an i o'uw 1 unrsc uwgwl cn 1 o-u41 rvOnn.cwg, wzufzu1 ti - 1 1:Sg AM O-T City Wit out Limits. TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company Garnett Road - East 96 Street North to East 106 Street North DATE: September 1, 2017 BACKGROUND: Oklahoma Natural Gas (ONG) lines are located in private easements owned wholly by ONG, thus resulting in the necessity of an agreement to relocate those lines and to pay for services. ONG currently owns and operates 4,621 linear feet of various sized high and medium pressure distribution pipelines within the limits of the Garnett Road widening project. Of this total length, 4,076 linear feet are located outside the public ROW and within a privately owned easement. This portion will need to be relocated at an estimated cost to the City of $668,157 including material, labor, and contract administration. AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment) contains language outlining the basis for the relocation costs and how ONG will be reimbursed. A summary of the agreement's key points follows: • Relocation costs will be based on actual costs of work performed. ONG will award and pay for the work based on competitive bids or continuing contract(s), whichever is deemed most practical and economical by ONG. • If relocation services come in at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. • The City will reimburse ONG within thirty (30) days of completion of work, which is estimated to be in the FY 2017 -2018 fiscal year. ONG easements shall be considered to retain precedence so that any City project in the future requiring additional relocations of the same facilities shall be paid by the City. FUNDING: Sufficient funding exists in the Capital Improvements Fund for this project. RECCOMENDATON: Staff recommends authorization for the City Manager to execute the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso for Garnett Road Improvements from East 96 Street North to East 106 Street North: Staff further recommends authorization for the City Manager to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $668,157 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget. ATTACHMENT: Agreement AGREEMENT GAS FACILITIES RELOCATION ROADWAY IMPROVEMENT PROJECT N. GARNETT RD. N. 96TH ST. TO 106 "' ST. N. CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONE Gas Inc., hereinafter called "Company," owns various medium - pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on February 25, 2016. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the nine plan sheets and the three -page cost estimate, all dated January 15, 2017, ofwhich four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $668,157, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right -of -way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall Page l of 2 be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the relocation costs to the extent herein above provided. If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. SIAA13 7-17 -19 ATTEST: Secretary Dated: M APPROVED as to form and legality this day of City Attorney CITY OF OWASSO, OKLAHOMA Mayor ATTEST: City Clerk This day of 2017. Page 2 of 2 OKLAHOMA NATURAL GAS COMPANY, A DIVISION OF ONE Gas Inc. Vice President Operations / e a� J 2017. sd nTity Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: E 76 Street North and Main Street Intersection Improvements Change Order #3 DATE: September 1, 2017 BACKGROUND: In March of 2017, City Council awarded a contract to Grade Line Construction in the amount of $1,885.583.55 for improvements to the intersection of East 76 and Main Street. Improvements included water, stormwater, roadway and sanitary sewer improvements. Upon award, council approved a change order which reduced the contract by $225,000.00 eliminating streetscape items and benches, reducing the amount of the contract to $1,660,583.55. In May 2017, change order #2 was executed which restructured pay items under contract by removing, adding or specifying new quantities which resulted in a reduction to the contract of $46.26 adjusting the current contract price to $1,660,537.29. Over the period of the last several months, work has been proceeding with this project, including the completion of the 208 linear feet of sanitary sewer pipe replacement within the contract. The line segment was replaced due to the line having a reverse slope causing the line and manholes structures to surcharge from Medicap Pharmacy to just north of Bill and Ruth's during peak flow events. After the new line segment was in place, staff performed a mock flow test using a fire hydrant and meter to simulate the flows anticipated from the new businesses coming to the area as well as flows during a wet weather event. The test verified the improvement resolved the surcharging issue from City Hall to Bill and Ruth's. However, staff further determined the surcharging problem had been moved downstream to the south. As a result of these findings, on August 21, 2017, staff and the contractor developed a plan to replace an additional 517 linear feet of pipe from East 76 Street North to just south of East 3rd Ave (see Attachment). The cost to perform the additional work is estimated to be $147,080. It is important to mention, this additional sewer work needs . to be performed as soon as possible before the new street is completed. With the sanitary sewer alignment being underneath the approved South Main Street concrete pavement, staff recommends this work be performed by the contractor currently on -site. The additional work under this proposal is as follows: • Connect to the existing Manhole on the south side of 761h and Main; • Install 517 linear feet of 12" PVC sanitary sewer line including 3 new manholes; • Reconnect existing service taps; • Abandon existing manholes and line in place; • Reconnect to a designated downstream existing manhole; • Repair roadway affected by installation of the new sanitary sewer line placement. Although the overall cost proposed in this change order is significant, it is important to consider current and future sanitary needs. This makes good sense financially to complete this work as part of the current project while the road is shut down utilizing existing pay items. If approved, the change order would allow for 15 additional working days and one new pay item for Sanitary Sewer Manholes. Throughout this project, city staff has made every effort to make the most economically viable decision regarding every cost increase and cost reduction. With a project of this size and nature, situations arise that call for changes to ensure the intent of the design as well as existing infrastructure components function properly. CHANGE ORDER: Based on the above information and the itemized cost proposals attached, Grade Line Construction working with staff have drafted and executed the Change Order No. 3 document for a contract increase of $147,080 which includes an additional $10,000 in contingency funds. FUNDING: The intersection improvement project is budgeted in the Capital Improvements fund and the Vision 2025 fund. This change order for the additional sewer work is proposed to be funded by the OPWA. Funds are available but would require a supplemental appropriation for this purpose. CITY COUNCIL AND OPWA ACTION: This project change would need action by both the City Council and the OPWA. The contract change order requires approval by the City Council. Since the sewer improvements are proposed to expend OPWA funds, the purchase /expenditure and budget amendment requires OPWA approval. RECOMMENDATION: Staff recommends approval of Change Order #3 to the contract with Grade Line Construction increasing quantities for sewer pipe replacement and adding sanitary sewer manholes for a contract increase of $147,180 and a total contract amount of $1,807,617.29. ATTACHMENTS: Change Order No. 3 Location Map NL f t :f 6 10�• CHANGE ORDER 3 fl I € ;i0nlitl�C"""k jl�l STRE_T� (}g7/ry '�jF #yam fl:•'Jr mill 10&ir WI ®c. � b _fTY HALL or- .1 _M :. "vir ' 205 209 W' � e • iTiTi19i1�'tl(C� I 181 'J.,2 305 "t 202 309 U3 NW 311 312 11 11 •'Ib5 30u1 209 2•t3 11 300 ft ��, 315 •�• 201 rj 319 1 1 72 i GREEN ,l REPLACED/ 1" = 188 ft RED 08/25/2017 L PROPOSED s This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. .' r I I 181 'J.,2 305 "t 202 309 U3 NW 311 312 11 11 •'Ib5 30u1 209 2•t3 11 300 ft ��, 315 •�• 201 rj 319 1 1 72 i GREEN ,l REPLACED/ 1" = 188 ft RED 08/25/2017 L PROPOSED s This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. sn The ACoy Wi out Limifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Police Vehicle Purchase DATE: September 1, 2017 BACKGROUND: The Owasso Police Department has set a goal of continually renewing the vehicle fleet to ensure the ability to respond to emergency calls for service and to provide for the public safety needs of the community. There are currently twelve patrol vehicles in the police department that are in need of replacement. The objective this budget year will be to purchase all twelve of these vehicles. This includes three Dodge trucks, six Dodge Chargers, and three Ford Explorers. All of the new vehicles will require lighting and equipment, which will be separate City Council actions. The twelve vehicles will be purchased at state bid pricing. Per Owasso City ordinance, the competitive bidding process is not required for the purchase of equipment in excess of $25,000 if the vendor sells the equipment at or below the state bid contract. State bid pricing has proven to be the most cost effective way to procure vehicles. John Vance Auto Group of Guthrie, Oklahoma, was awarded the state bid contract for the twelve vehicles being proposed for purchase. The current estimate for the twelve vehicles based on state bid pricing is as follows: QTY _ MAKE /MODEL_ ___UNITPRICE 6 Dodge Charger_ $23,367 _ 3 _ Dodge Ram truck $29,241 $57,723 3 Ford Explorer $29,262 $87,786 GRAND TOTAL $315,711 TOTAL The ability to propose the purchase of twelve new vehicles is made possible by City Council approval of Resolution 2017 -05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. FUNDING: Funding for the purchase of police vehicles is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of the purchase of police vehicles from John Vance Auto Group as follows: • 6 Dodge Chargers in an amount not to exceed $23,367 per vehicle • 3 Dodge Ram Trucks in an amount not to exceed $29,241 per vehicle • 3 Ford Explorers in an amount not to exceed $29,262 per vehicle rN ni-As5v The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: In -car Camera Purchase DATE: September 1, 2017 BACKGROUND: The police department will be replacing twelve patrol vehicles this budget year. Part of the equipment objective for these vehicles is to install in -car video cameras. The department currently has eight in -car camera systems and the ultimate goal is to have in -car cameras as standard equipment for every patrol vehicle. The importance of in -car cameras has long been established in modern policing. These cameras provide an excellent resource for the purpose of evidence. They are particularly vital in the enforcement of DUI laws, drug crimes, and physical violence against police officers. In -car cameras are a vital tool in resolving citizen complaints and liability risk reduction. In -car cameras are used for the purpose of training, accountability, and recognition of employees who go above and beyond when interacting with citizens. While the department does have body cameras for every officer, their ability to provide the proper view of an incident involving use of force cases is very limited. If an officer is being attacked or is using force, the body camera may not give the proper perspective due to the view being blocked by the movement of the officer or suspect. The view offered by the in -car camera typically proves to be much better for determining what occurred during a confrontation. Body cameras do not offer the type of evidence needed for enforcement of DUI or other traffic related offenses because they are on the officer rather than mounted behind a windshield. Simply stated, body cameras and in -car cameras serve different purposes and both are critical to modern police operations. Per Owasso city ordinance, the competitive bidding process is not required for the purchase of equipment that is only offered by a single vendor. This is commonly referred to as "sole source." The in -car cameras that are being proposed are only manufactured and sold by Safety Vision out of Houston, Texas. The camera model being proposed is the [COP. The Owasso Police Department has been using the ]COP systems since 2006 and they have proven very reliable. The older ICOP systems were recently replaced with eight newer systems. Staff was able to negotiate a $1,000.00 reduction per camera, which resulted in a savings of $12,000.00. The price per unit is $3,047.50, for a total of $36,570.00. The ability to propose the purchase of the in -car cameras is made possible by City Council approval of Resolution 2017 -05, which added the purchase of public safety vehicles and associated vehicle equipment as eligible expenditures from the Capital Improvements Fund. FUNDING: Funding for the purchase of police vehicles and associated equipment is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of the purchase of twelve ICOP in -car cameras from Safety Vision in an amount not to exceed $36,570. CITY OF OwASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/19/17 Department Payroll Expenses Total Expenses Municipal Court 6,021.97 8,846.89 Managerial 24,442.52 34,524.82 Finance 16,925.98 25,590.63 Human Resources 9,020.49 14,555.35 Community Development 17,421.59 27,516.50 Engineering 17,979.15 27,156.86 Information Systems 14,458.21 21,881.02 Support Services 8,729.02 13,016.03 Cemetery 2,278.40 3,049.71 Police Grant Overtime 2,929.38 2,967.69 Central Dispatch 20,515.90 34,802.55 Animal Control 3,903.88 5,741.36 Emergency Preparedness - - Stormwater /ROW Maint. 11,873.24 17,346.41 Park Maintenance 8,526.29 12,842.48 Culture /Recreation 7,517.76 12,010.12 Community- Senior Center 5,512.50 7,378.08 Historical Museum 664.40 745.98 Economic Development 3,496.85 5,246.40 General Fund Total 182,217.53 275,218.88 Garage Fund Total 7,301.57 11,210.30 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 159,700.66 239,328.40 Police Fund 38 Total 155,847.53 236,837.49 Streets Fund 39 Total 14,006.19 22,767.05 Stormwater Fund 27 Total 1,346.15 1,823.89 Worker's Compensation Total 2,280.80 2,733.64 Strong Neighborhoods Total 3,961.34 5,746.42 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8/31117 ju=1119191 - DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES HCC LIFE INSURANCE STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 29,283.37 39,029.22 57,228.40 95,307.03 13,910.42 46,301.97 281,060.41 9,135.37 3,997.60 13,132.97 294,193.38