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Home My WebLink About2017.09.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 city 5 Regular Meeting Tuesday, September 19, 2017 - 6:30 pm 1. Cali to Order Vice -Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • September 5, 2017, Regular Meeting • September 12, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 9/2/17 • Monthly Budget Status Report - August 2017 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 15, 2017. Sherry Bisho�f City Clerk 0 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 5, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, September 5, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 1, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:44 pm. 2. Roll Call Present Chair- Lyndell Dunn Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee -Jeri Moberly 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • August 15, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $12,280.48. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) 0 Payroll Payment Reports - Pay Period Ending Date 8/19/17 OPGA September 5, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4-0 and the meeting adjourned at 8:46 pm. Chris Kelley, Vice -Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 12, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 12, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 8, 2017. 1. Call to Order Vice-Mayor/Vice-Chair Chris Kelley called the meeting to order at 6:00 pm Present Absent Vice-Mayor/Vice-Chair- Chris Kelley Mayor/Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebroke Councilor/Trustee - Bill Bush Councilor/Trustee-Jeri Moberly A quorum was declared present. 2. Discussion relating to Community Development items A. Easement Closure - Wahle Homes, LLC (7906 N 144 E Ave) B. Easement Closures (2) - Seven6Main (201 S Main) C. Annexation - Mingo Crossing (OA-17-04) (south of E 106 St N and N Mingo Rd) D. Annexation and Rezoning - Morrow (OA-17-02) (OZ-17-01) (SE corner of E 126 St N and N 139 E Ave) E. Final Plat - Morrow Place (south of E 126 St N on N 129 E Ave) F. Final Plat - Estates at Morrow Place (north of E 116 St N on N 129 E Ave) G. New Zoning Code Bronce Stephenson presented each item and discussion was held. It was further explained that items 2A, B, C, D, E, and F would be on the September 19, 2017, Council agenda for consideration and action; and item 2G would be placed on the October work session agenda for additional discussion. 3. Discussion relating to Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance - proposed Development and Financing Agreement with BROGRAN, LLC, (Mowery Lofts & Retail) Bronce Stephenson presented the item and discussion was held. It was further explained that a proposed development agreement would be placed on the September 19, 2017 OPWA agenda for consideration and action. 4. Discussion relating to Fire Department items - Owasso Public Safety Operations and Training Complex project A. Communications Tower Project - Bid Review B. LPG Live -Fire Training Props and Fire Room Lining System - Bid Review C. Self -Contained Breathing Air Compressor and Assistance to Firefighter Grant D. Contract with Williams Spurgeon Kuhl and Freshnock (WSKF) for Construction Administration Services David Hurst and Mark Stuckey presented the items and discussion was held. It was further explained that all items would be placed on the September 19, 2017, Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 12, 2017 Page 2 5. Discussion relating to Administrative items A. City Clerk Policy B. Council Policy Statements C. Rates/Fees proposed changes: • Animal Control fees • Ambulance service fees • Community Development fees (Building Services) D. Oklahoma Water Resources Board (OWRB) Note Payoff Sherry Bishop presented each item and discussion as held. It was further explained that items 5 A, B, C would be placed on the September 19, 2017, Council agenda for consideration and action; and 5 D would be placed on the OPWA agenda for consideration and action. 6. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report and discussion as held. City Manager report - Mr. Lehr reported on activities of the Fire Department during their annual fundraiser for the Muscular Dystrophy Association; a groundbreaking scheduled for Friday, September 29 at 9:00am for the Public Safety Operations and Training Complex; the annual conference of the Oklahoma Chapter of the American Planning Association; a local Girl Scout community service project; and notification to be sent to Owasso dental practices regarding new wastewater discharge regulations by the Environmental Protection Agency. 7. City Council/Trustee comments and inquiries None 8, Adjournment The meeting adjourned at 7:53 pm. Chris Kelley Vice-Mayor/Vice-Chair Juliann M. Stevens, Deputy City Clerk Claims List - 9/19/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY CART REPAIR $36.44 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,595.49 CART OPERATIONS -Total $3,631.93 AEP/PSO ELECTRIC USE $2,293.56 AGSOURCE HARRIS LABORATORIES SOIL TESTING $83.70 AT&T LONG DISTANCE PHONE $0.29 BWI COMPANIES, INC FERTILIZER $375.59 BWI COMPANIES, INC HERBICIDE $1,181.47 HOLLIDAY SAND & GRAVEL CO SAND $562.92 JPMORGAN CHASE BANK BROWN FARMS -SOD $95.00 JPMORGAN CHASE BANK CHEMSEARCH-GREASE $116,67 JPMORGAN CHASE BANK EQUIP ONE -RENTAL 589.00 JPMORGAN CHASE BANK GRAINGER-TOOLS $16.10 JPMORGAN CHASE BANK HARRELLS-FERTILIZER $1,723.65 JPMORGAN CHASE BANK HARRELLS-HERBICIDE $1,321.50 JPMORGAN CHASE BANK HARRELLS-PESTICIDES $948.86 JPMORGAN CHASE BANK HARRELLS-SURFACTANT $151.00 JPMORGAN CHASE BANK HD SUPPLY -HYDRANT $146.40 JPMORGAN CHASE BANK HOME DEPOT -MATERIALS $48.81 JPMORGAN CHASE BANK HOME DEPOT -WOOD $57.92 JPMORGAN CHASE BANK IBT INC-OIL SEALS $6.26 JPMORGAN CHASE BANK IBT INC-RETURN ($3.40) JPMORGAN CHASE BANK LOWES-SPIGOT $29.94 JPMORGAN CHASE BANK LOWES-SUPPLIES $104.79 JPMORGAN CHASE BANK LOWE$-WOOD $90.48 JPMORGAN CHASE BANK LUBER BROS-REPAIR $327.96 JPMORGAN CHASE BANK LUBER BROS-SUPPLIES $256.71 JPMORGAN CHASE BANK OREILLY AUTO -REPAIR $8.99 JPMORGAN CHASE BANK OREILLY-BOTTLE JACK $49.99 JPMORGAN CHASE BANK OREILLY-DEGREASER $9.99 JPMORGAN CHASE BANK OREILLY-ELECTRODES $12.79 JPMORGAN CHASE BANK OREILLY-OIL/FILTER $110.61 JPMORGAN CHASE BANK OREILLY-RETURN (514.99) JPMORGAN CHASE BANK OREILLY-SUPPLIES $173.84 JPMORGAN CHASE BANK P&K EQUIP -REPAIR $60.18 JPMORGAN CHASE BANK P&K EQUIP -SUPPLIES $18.97 JPMORGAN CHASE BANK ROBERTSON-TIRES $200.66 JPMORGAN CHASE BANK STANDARD SPLY-BLADES $71.67 JPMORGAN CHASE BANK TEXOMA-TOWELS $110.59 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $41.84 P & K EQUIPMENT, INC REPAIRS $347.22 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 0 Fund Claims List - 9/19/2017 Vendor Name 55 OPGA TWIN CITIES READY MIX, INC UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP VERIZON WIRELESS WATER UTILITIES SERVICES, INC OPGA -Total Payable Description Payment Amount CONCRETE $144.00 ENV CHARGE $30.00 SHOP TOWELS $57.96 SUPPLIES $101.40 UNIFORM SERVICE $48.52 WIRELESS CONNECTION $40.95 IRRIGATION FITTINGS $82.48 COURSE MAINT -Total $16,791.12 JPMORGAN CHASE BANK ALDI-SUPPLIES $0.90 JPMORGAN CHASE BANK MURPHY SANITARY-SUPPL $186,37 JPMORGAN CHASE BANK SAMS-SUPPLIES $121.97 JPMORGAN CHASE BANK UNITED LINEN -LINEN RE $32.63 JPMORGAN CHASE BANK UNITED LINEN -RENTAL $119.30 FOOD & BEV -Total $461.17 AEP/PSO ELECTRIC USE $1,589.87 AT&T LONG DISTANCE PHONE $0.89 AT&T LONG DISTANCE LONG DISTANCE PHONE $38.56 JPMORGAN CHASE BANK AMUNDSEN -ICE MACHINE $254.00 JPMORGAN CHASE BANK BIRDIE BALL-ADVERTISI $3,055.25 JPMORGAN CHASE BANK COURSETREND-MARKETING $600.00 JPMORGAN CHASE BANK COX -CABLE $76.47 JPMORGAN CHASE BANK LOWES-LIGHT BULBS $64.92 JPMORGAN CHASE BANK MURPHY SANITARY-SUPPL $400.80 JPMORGAN CHASE BANK S CENTRAL-REGISTRATIO $395.00 JPMORGAN CHASE BANK W MGMT-REFUSE SERVICE $323.79 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $237.78 GOLF ADMIN -Total $7,037.33 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1,092.45 JPMORGAN CHASE BANK ALDI-FOOD $128.26 JPMORGAN CHASE BANK CUTTER&BUCK-MERCHANDI $2,336.81 JPMORGAN CHASE BANK EXECUTIVE -COFFEE $44.99 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE $349,37 JPMORGAN CHASE BANK GIRT PLAINS -FOOD $346.58 JPMORGAN CHASE BANK REASORS-BEER $77.97 JPMORGAN CHASE BANK SAMS-FOOD $851.59 JPMORGAN CHASE BANK SYSCO-FOOD $372.76 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE $240,57 JPMORGAN CHASE BANK WINDY CITY-MERCHANDIS $495.00 OPGA -Total - $6,336.35 $34,257.90 OPGA Grand Total $34,257.90 E CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of August 31, 2017 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance August 31, 2017 Month Year To -Date To -Date Percent Budget of Budget $ 47,339 $ 99,824 $ 864,401 11.55% 9,529 21,714 135,000 16.08% (8,905) (18,448) (104,000) 17.74% 16,377 33,804 125,000 27.04% 13,683 29,264 161,376 18.13% (6,798) (13,424) (67,215) 19.97% 1 (5) 700 -0.71% $ 71,226 $ 152,730 $ 1,115,262 13.69% $ (9,752) $ (26,089) $ (141,375) 18.45% (11,131) (23,513) (115,127) 20,42% (57,464) (116,312) (719,509) 16.17% (11,343) (22,910) (139,962) 16.37% (15,972) (33,646) (222,970) 15.09% $ (105,661) $ (222,470) $ (1,338,943) 16.62% $ (34,435) $ (69,740) $ (223,681) $ $ $ 649,882 0.00% $ $ $ 649,882 0.00% $ (34,435) $ (69,740) $ 426,201 $ (113,133) (3,328,783) (3,328,783) $ (3,511,656) $ (2,902,582) OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/02/17 Department Payroll Expenses Total Expenses Golf Shop Operations 2,489,75 3,981.68 Cart Operations 2,525.52 2,835.68 Golf Course Operations 13,545.21 19,581.62 Food & Beverage 3,173.57 4,713.51 General & Administration 3,405.75 5,116.90 FUND TOTAL 25,139.80 36,229.39