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Home My WebLink About2017.09.05_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 5, 2017 The Owasso City Council met in regular session on Tuesday, September 5, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 1, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Scott Carlson of Central Baptist Church. 3. Flag Salute Councilor Kelley led the flag salute. 4. Roll Call Present Mayor - Lyndell Dunn Vice- Mayor - Chris Kelley Councilor- Doug Bonebrake Councilor - Bill Bush A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Absent Councilor - Jeri Moberly Mayor Dunn recognized Boy Scout Troop #99 of Owasso. 5. Presentation of the Character Trait of Determination Laurel Williamson, Owasso YMCA, presented the Character Trait of Determination for the month of September. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 15, 2017, Regular Meeting B. Approve claims C. Accept infrastructure improvements including a new fire hydrant, stormwater drainage system improvements, and two concrete approaches including sidewalk - IQ Car Wash, 8702 N Garnett Rd D. Accept water and sanitary sewer infrastructure improvements - Wheels & Thrills, 10637 N Garnett Rd E. Accept water system infrastructure improvements including lowering of an existing water line, installation of a public fire line and hydrant at The Garage located at 13303 E 96 Street North Owasso City Council September 5, 2017 Page 2 Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $744,600.69. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to Resolution 2017 -15, amending the determination of capital improvement projects eligible for funding from the capital improvements fund to include the Festival Park and the Fiber Installation Owasso Police Department to Public Works Teresa Willson presented the item recommending approval of Resolution 2017 -15. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve Resolution 2017 -15, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to FY 2016 -2017 Street Repair Project (Crack Sealing) Earl Farris presented the item recommending approval of the purchase of crack sealing from Keystone Services at the state contract price of $0.40 per linear foot with the total amount not to exceed $95,000. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the purchase of cracking sealing, as recommended per the Oklahoma State Bid. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to an agreement for engineering services for Miscellaneous Stormwater and Erosion Control Projects Dwayne Henderson presented the item recommending approval of the Agreement for Engineering Services with Meshek & Associates, LLC of Tulsa, Oklahoma, in an amount not to exceed $50,000 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement in an amount not to exceed $50,000 with Meshek & Associates, LLC, and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to sign relocation from the right -of -way and easement for the Garnett Road Improvements from East 96 Street North to East 106 Street North Owasso City Council September 5, 2017 Page 3 Roger Stevens presented the item recommending approval of the agreement with Lamar Outdoor Advertising for the relocation of two (2) billboard signs from the right -of -way and authorization for payment in amount of $30,000. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement in the amount of $30,000 with Lamar Outdoor Advertising, and authorize execution of the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to an Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and the City of Owasso for Garnett Road Improvements from East 96 Street North to East 106 Street North Roger Stevens presented the item recommending authorization for the City Manager to execute the Agreement for Gas Facilities Relocation for Garnett Road Improvements. Staff further recommends authorization for the City Manager to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $668,157 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the agreement in the amount not to exceed $668,157 with ONG, and authorize the City Manager to execute and authorize the City Manager to terminate the agreement if needed, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to a change order to the contract with Grade Line Construction for the E 76 Street North and Main Street Intersection Improvements project Roger Stevens presented the item recommending approval of Change Order #3 to the contract with Grade Line Construction increasing quantities for sewer pipe replacement and adding sanitary sewer manholes for a contract increase of $147,180.00 and a total contract amount of $1,807,617.29. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve Change Order #3, and authorize payment of $147,180 to Grade Line Construction, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to the purchase of police vehicles Scott Chambless presented the item recommending approval of the purchase of police vehicles at the state contract price from John Vance Auto Group as follows: • Six (6) Dodge Chargers in an amount not to exceed $23,367 per vehicle • Three (3) Dodge Ram Trucks in an amount not to exceed $29,241 per vehicle • Three (3) Ford Explorers in an amount not to exceed $29,262 per vehicle Owasso City Council September 5, 2017 Page 4 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase of twelve (12) police vehicles, as recommended per the Oklahoma State Bid. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to the sole source purchase of in -car cameras Scott Chambless presented the item recommending approval of the purchase of twelve (12) [COP in -car cameras from Safety Vision in an amount not to exceed $36,570. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the purchase of twelve (12) ICOP in -car cameras, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 16. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning litigation styled, Cody Robert Mathews v. City of Owasso, et al., Case #16 -CV- 00438- GKF -FHM, as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi presented the item, Mr. Bush moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 At 7:33 pm, the Council, along with Warren Lehr, Julie Lombardi, Scott Chambless, Sherry Bishop, and Chris Garrett entered into executive session. At 8:00 pm, the Council returned to open session. 17. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr acknowledged recent city events. 18. Report from City Attorney None 19. Report from City Councilors Councilors acknowledged efforts of staff. 20. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 8/19/17 • Health Care Self- Insurance Claims -dated as of 8/31/17 Owasso City Council September 5, 2017 Page 5 21. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 22. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 8:Ap Chris Kelley, Vice -Mayor Lisa Wilson, Minute Clerk