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Home My WebLink About1110_Repealing Ordinance 759_City Clerk & City Treasurer_Council Policy Statement 2017-01Tulsa County Clerk - Michael Willis �¢::•: 6� Doc N 2017087856 Page(s): 1 09/22/2017 11:03:50 AM Receipt N 17 -53412 Fee: $ 13.00 °YtnpoMP ), OKLAHOMA QRDINANCE 1110 AN ORDINANCE RELATING TO ORDINANCE 759; REPEALING SAID ORDINANCE COMBINING THE OFFICE OF CITY CLERK AND CITY TREASURER; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND DECLARING AN EFFECTIVE DATE WHEREAS, Section 2 -6 of the Charter of the City of Owasso, Oklahoma, states that the City Clerk shall be elected by the Council for an indefinite term; provided that the Council, by ordinance, may provide that the City Treasurer shall be ex- officio City Clerk; and WHEREAS, the City Council, on June 17, 2003, approved Ordinance 759 ordaining that the City Clerk and City Treasurer position be one and the same; and WHEREAS, the City Council has considered the recommendation of the City Manager to separate the positions of City Clerk and City Treasurer. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION 1: Ordinance 759 be repealed in its entirety and the City Clerk and the City Treasurer shall be separate positions. SECTION 2: REPEALER All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3: SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. / Attest: AUIV " Ua6 Sherry Bish , City Clerk (SEAL) PASSED AND / ' y OF OP orrICTAL O SEAL APP OVED AS TO FORM: 01ZAHOM A O'M J ie Lombardi, City Attorney 19th ¢lafof September, 2017 Oklahoma Owasso Reporter • Sand Springs Leader Am Skiatook Journal • Wagoner County American- Tribune Tulsa Business & Legal News on OKLAHOMA WEEKLY GROUP P.O. BOX 1770 TULSA, OK 74102-1770 CITY OF OWASSOILEGALS Alin JULIE STEVENS PO BOX 180 OWASSO, OK 74055 Account Number 1015023 Date September 27, 2017 Date Category Description Ad Size Total Cost I 09127/2017 Legal Notices ORDINANCE NO. 1110 2 x 59.UD GL 75.52 Proof of Publication I, of lawful age, being duly sworn, am a legal representative of d12UB Owasso Reporter of Owasso, Oklahoma, a Weekly newspaper of Published In the Owasso Reporter, Owosso, Tulsa Coun- ty, general circulation in Tulsa, Oklahoma, a newspaper qualified to Oklahoma, September 27, 2017. g er q P P CITY OF OWASSO, OKLAHOMA ORDINANCE 1110 AN ORDINANCE RELATING TO ORDINANCE 7S9; REPEALING SAID ORDINANCE COMBINING THE OFFICE OF CITY CLERK AND CITY TREASUR- ER, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT, AND DECLAR. ING AN EFFECTIVE DATE WHEREAS, Section 2 -6 of the Charter of the City of Owasso, Oklahoma, states that the City Clerk shall be elected by the Council for on Indefinite term; provided that the Council, by ordinance, may Provide that the City Treasurer shall be ex- officio City Clerk; and WHEREAS, the City Council, on June 17, 2003, ap. Proved Ordinance 759 ordaining that the City Clerk and City Treasurer position be one and the some; and WHEREAS, the City Council has considered the rec- ommendation of the City Manager to separate the pasl- tiom of City Clerk and City Treasurer. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION 1: Ordinance 759 be repealed In Its entirety and the City Clerk and the City Treasurer shall be separate positions. SECTION 2: REPEALER AI oAI rd names or parts of ordinances In conflict with this ordinance are hereby repealed to the extent of the con. BIC only. SECTION 3: SEVERABILITY If any Part or parts of this ordinance are deemed uncon. stitutional, invalid or Ineffective, the remaining portion shall not be affected but shall remain in full force and ef- fect. SECTION 4: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall became effective thirty (30) days from the date of final passage as Provid- ed by state low. PASSED AND APPROVED this 19th day of September, 2017 Is/ Chris Kelley, Vice -Mayor ATTEST: Attest: 7s/ Sherry Bishop, City Clerk APPROVED AS TO FORM: /s/J ulle Lombardi, City Attorney publish legal notices, advertisements and publications as provided in Section 106 or Title 25, Oklahoma Statutes 1971 and 1982 as amended, and thereafter, and complies with all other requirements of the laws of Oklahoma with reference to legal publications. That said notice, a true copy of which is attached hereto was published in the regular edition of said newspaper during the period and time of publication and not in a supplement, on the DATE(S) LISTED BELOW 09/27/2017 Newspaper reference: 0000412448 Label Representative Sworn to and subscribed before me this date: 9-,P7-r2D/7 Notary Public My Commission expires: /s)- ^ -r}r/ /d NOTARY PUBLIC•STATE OF OKLAHOMA come /. EXP. NANCY CAROL MOORE 12 -08 -2018 COMMISSION #106011684 TULSA COUNTY sd The City Wi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Clerk /Treasurer Ordinance 1110 Council Policy Statement 2017 -01 DATE: September 15, 2017 BACKGROUND: gAp [YO V�D eY co v SEp I �10IVC/4 �j Proposed changes to the Code of Ordinances to separate the offices of the city clerk and the city treasurer were presented and discussed at City Council work sessions over the past several months. The attached ordinance and policy statement would effectively separate the offices and authorize the city manager to supervise the city clerk. The charter provides that the city clerk be "elected by the council for an indefinite term:' Since 1993, the council has appointed an existing employee, hired and supervised by the city manager, to serve as the city clerk. ORDINANCE: Repeal of Ordinance 759 would separate the offices of city clerk and city treasurer which were combined in 2003. Separating those offices would allow the city manager to appoint the finance director to be the city treasurer. The current city clerk would continue in that office until a new clerk is appointed by the city council. The attached Ordinance 1110 would repeal Ordinance 759 separating the offices of the city clerk and the city treasurer. COUNCIL POLICY: The city charter states that the city clerk be elected by the council, but does not address the authority to supervise that employee. By charter, the city manager supervises all employees of the city. The attached Policy Statement 2017 -01 would formalize a policy addressing the authority to supervise the city clerk. The policy states the Council's intent that the city manager will supervise the city clerk. I :11 *$dd L &M.I M111101ki Staff recommends approval of Ordinance 1110 repealing Ordinance 759, effectively separating the offices of city clerk and city treasurer. Staff further recommends approval of Owasso City Council Policy Statement 2017 -01 documenting the authority of the city manager to supervise the city clerk. ATTACHMENTS: Ordinance 1110 Owasso City Council Policy Statement 2017 -01 Ordinance 759, approved June 17, 2003 Owasso Charter, Section 2 -6 and Section 4 -1 co M 0 0 cn Q0 U r` h io- 0 My a X o ti U C� U Tulsa County Clerk - EARLENE WILSON ea ipt 666595 07/09 /03 16:23:01 030998023/33 -0033 R ( IIIIIIIIIIIIIIIIIIIIIIIIINIIIIIIINIIININIIIIIINIIIIIIINI Fee 13.00 110006665956079 lk\ CITY OF OWASSO, OKLAHOMA ORDINANCE NUMBER 759 AN ORDINANCE RELATING TO SECTION 2-4 OF THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, COMBINING THE OFFICE OF CITY CLERK AND CITY TREASURER, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND DECLARING AN EFFECTIVE DATE. WHEREAS, Section 2 -6 of the Charter of the City of Owasso, Oklahoma states that the City Clerk shall be elected by the Council for an indefinite term; provided that the Council, by ordinance, may provide that the City Treasurer shall be ex- officio City Clerk; and, WHEREAS, the Owasso City Council has considered the recommendation of the City Manager and all statements for and against the recommended action. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, TO -WIT: Section 1: That the City Clerk and City Treasurer position be one and the same. Section 2: That all ordinances or parts of ordinances in conflict herewith be, and the same hereby are, expressly repealed. Section 3: That this ordinance shall become effective thirty (30) days from the date of first publication as provided by state law. AND APPROVED this 17's day of June, 2002. OFFICIAL SEAL APPROVED AS TO FORM: i CITY OF OWASSO, OKLAHOMA By ochran, Mayor Charter of the City of Owasso, Oklahoma Section 2 -6 and Section 4 -1 Section 2 -6 City Clerk to be Clerical Officer of Council The city clerk shall be elected by the council for an indefinite term; provided, that the council by ordinance may provide that the city treasurer shall be ex- officio city clerk. The City Clerk shall serve as clerical officer of the council. The city clerk shall keep the journal of its proceedings, and shall enroll in a book or books kept for the purpose all ordinances and resolutions passed by it; shall be custodian of such documents, records, and archives as may be provided by applicable law or ordinance; shall be custodian of the seal of the city, and shall attest, and affix the seal to, documents when required in accordance with applicable law or ordinance; and shall have such other powers and duties consistent with this Charter as may be prescribed by ordinance or applicable law. Section 4 -1 Department of Finance: City Treasurer There shall be a department of finance, the head of which shall be the city treasurer. The city manager shall appoint the city treasurer for an indefinite term. Subject to and in accordance with this Charter, applicable law, and such ordinances and other policies as the council may adopt, the city treasurer or personnel under their supervision and control shall collect or receive revenue and other money for the city; shall be responsible for its custody, safekeeping, deposit, and disbursement; shall maintain a general accounting system for the city government; and shall have such other powers and duties consistent with this Charter as may be prescribed by ordinance or applicable law.