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2017.10.03_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, October 3, 2017 - 6:30 pm G`A 1. Call to Order Mayor Lyndell Dunn 2. Invocation Senior Pastor Chris Wall of First Baptist Church of Owasso 3. Flag Salute 4. Roll Call S. Presentation of Character Trait of Dependability Alvin Fruga, Character Council Member 6. Presentation of Proclamation Mayor Dunn The Mayor will present a proclamation declaring October 8 -14, 2017, as Fire Prevention Week. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 19, 2017, Regular Meeting B. Approve claims C. Accept the 2018 Oklahoma Highway Safety Grant, authorize the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $50,650. D. Accept a reimbursement from Winchester and approve a budget amendment in the Police Department, Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $620. E. Approve and authorize the execution of a Utility Easement dedicating a 10' wide utility easement better described as the north 10 feet of the south 70 feet of the East half of the East half of the Southeast quarter of the Southwest quarter (E /2,E /2,SE /4,SW /4) of Section 5, T21N, R14E of the Indian Base and Meridian, Tulsa County, Oklahoma (Owasso Public Safety Operations and Training Complex). F. Approve Amended Capital Improvement Agreements with the Tulsa County Board of County Commissioners relating to the disbursement of Excess Vision 2025 Sales Tax and authorize the Mayor to execute the following agreements: • Amendment to Capital Improvements Agreement - 19th Street and N Garnett Rd - extend to July 1, 2018 Owasso City Council October 3, 2017 Page 2 • Second Amendment to Capital Improvements Agreement - 76th Street North and Main Improvements Project - extend to June 1, 2018 • Second Amendment to Capital Improvements Agreement - Owasso Heart Healthy 5K Trail Project - extend to November 1, 2019 • Amendment to Capital Improvements Agreement - Owasso Events Facilities- Sports Park Project #2 - extend to November 1, 2019 • Amendment to Capital Improvements Agreement - Owasso Sports Complex Feature Splash Pad Project - extend to November 1, 2019 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to an amendment to the engineering services agreement for the East 116 Street North improvement project (Garnett Road to N 129 E Ave) Daniel Dearing Staff recommends approval of Amendment No. 2 to the Agreement for Professional Engineering Services with Guy Engineering Services, Inc. for East 116th Street North from Garnett Road to North 129th East Avenue in the amount of $38,798.00. 10. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi 11. Consideration and appropriate action relating to Resolution 2017 -18, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the litigation styled, City of Owasso v. Cavins Owasso 1, LLC, et al., and additionally granting full and final settlement authority in this litigation matt er to the City Manager Julie Lombardi Staff recommends approval of Resolution 2017 -18. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9/16/17 • Health Care Self- Insurance Claims - dated as of 9/28/17 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 17. Adjournment Notice of Public Meeting filed in the office of the City Jerk and the Agenda 9sted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 29, 201J �At j . U VJA A J� /✓ - Juliapn M. Stevens, UDetputy City Clerk The City of Owasso, Oklahoma WHEREAS, the City of Owasso is committed to ensuring the safety and security of all those living in and visiting our great community; and, WHEREAS, in the United States, fire departments responded to 365,500 home fires in 2015 and home fires resulted in 2,560 civilian deaths, according to the National Fire Protection Association (NFPA); and WHEREAS, many of today's products and furnishings produce toxic gases and smoke when burned, making it impossible to see and breathe within moments; and WHEREAS, these conditions contribute to a much smaller window of time for people to escape a home fire safely, with people having as little as one to two minutes to escape from the time the smoke alarm sounds; and WHEREAS, a home fire escape plan that includes two exits from every room in the home; a path to the outside from each exit; smoke alarms in all required locations; and a meeting place outside where everyone in the home will meet upon exiting provides the skill set and know -how to quickly and safely escape a home fire situation; and WHEREAS, home fire escape plans should be developed by all members of the household; and WHEREAS, Owasso first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the 2017 Fire Prevention Week theme, "Every Second Counts: Plan 2 Ways Out!" effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practicing it twice a year. NOW, THEREFORE, I, Lyndell Dunn, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim the week of October 8 through October 14, 2017 to be in the City of Owasso, and do further urge all residents to develop a fire escape plan with all members of the household and practice it twice a year, to replace aging smoke alarms, and participate in the activities of Owasso's Fire and Emergency services during Fire Prevention Week 2017. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this V day of October, 2017. Lyndelt Dunn, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 19, 2017 The Owasso City Council met in regular session on Tuesday, September 19, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 15, 2017. 1. Call to Order Vice -Mayor Chris Kelley called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Doug Johnson of Beacon Hill Baptist Church. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Vice - Mayor -Chris Kelley Councilor- Doug Bonebrake Councilor - Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: Assistant City Manager - Sherry Bishop City Attorney - Julie Lombardi Absent Mayor- Lyndell Dunn City Manager- Warren Lehr 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 5, 2017, Regular Meeting • September 12, 2017, Regular Meeting B. Approve claims C. Accept donation from Friends of the Owasso Police Department and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $10,000 D. Accept the $1,000 donation from Kirk Chiropractic and approve budget amendments in the Police Department, Half -Penny Sales Tax Fund and the Fire Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $500 in each fund Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $1,140,314.45. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Owasso City Council September 19, 2017 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Consideration and appropriate action relating to Ordinance 1106, closing to the public use a portion of the utility easement located at 7906 N 144 E Ave (Champions East subdivision) Bronce Stephenson presented the item recommending approval of Ordinance] 106. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1 106, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to Ordinance 1107, closing to the public use utility easements located at 201 S Main St (Seven6Main) Bronce Stephenson presented the item recommending approval of Ordinance 1107. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve Ordinance 1 107, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to Ordinance 1108, OA -17 -04 (Mingo Crossing), annexing property located on the east side of N Mingo Rd, approximately a quarter mile south of the intersection of E 106 St N and N Mingo Rd Bronce Stephenson presented the item recommending approval of Ordinance 1108. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Ordinance 1108, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to Ordinance 1109, annexation OA -17 -02 and rezoning OZ -17 -01 for property located just east of US Highway 169 on the southeast corner of E 126 St N and N 139 E Ave Bronce Stephenson presented the item recommending approval of Ordinance 1109, annexing and rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping). There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1109, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Owasso City Council September 19, 2017 Page 3 11. Consideration and appropriate action relating to the final plat for Morrow Place located south of E 126 St N on the east side of N 129 E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Morrow Place. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the Final Plat for Morrow Place. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to the final plat for Estates of Morrow Place located north of E 116 St N on the east side of N 129 E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Estates of Morrow Place. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the Final Plat for Estates of Morrow Place. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to acquisition of right -of -way for the Garnett Rd Improvements Project (E 106 St to E 116 St N) Roger Stevens presented the item recommending approval of the purchase of rights -of -way and easement and authorization for payment in the amount of $29,065.94 to Martin Fisher. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the purchase and payment in the amount of $29,065.94, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to bids received for the 80 ft Communications Tower Project for the Owasso Public Safety Operations and Training Complex David Hurst presented the item recommending rejection of all bids. Staff will revise the bid specifications and re- submit the project for bidding. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to reject all bids as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to bids received for the Liquid Petroleum Gas Live -Fire Training Props for the Owasso Public Safety Operations and Training Complex David Hurst presented the item recommending rejection of all bids. Staff will revise the bid specifications and re- submit the project for bidding. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to reject all bids as recommended. Owasso City Council September 19, 2017 Page 4 YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 16. Consideration and appropriate action relating to bids received for Fire Room Lining System for the Owasso Public Safety Operations and Training Complex David Hurst presented the item recommending the award of a bid to Jahnke and Sons Construction, Inc., DBA /WHP Training Towers, in an amount not to exceed $356,714 and authorization to execute the contract. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to Jahnke and Sons Construction, Inc., DBA /WHP Training Towers in the amount of $356,714, and authorize execution of the contract, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 17. Consideration and appropriate action relating to an Assistance to Firefighter Grant Mark Stuckey presented the item recommending acceptance of the grant award in the amount of $68,000 for the purchase and installation of a Self- Contained Breathing Air Compressor to be located at the Owasso Public Safety Operations and Training Complex. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to accept the grant, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 18. Consideration and appropriate action relating to a contract for construction administration services for the Owasso Public Safety Operations and Training Complex Mark Stuckey presented the item recommending approval of a contract with Williams Spurgeon Kuhl and Freshnock (WSKF) of Kansas City, for Construction Administration Services for an amount not to exceed $326,205 and authorization to execute the contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the contract in the amount of $326,205 with Williams Spurgeon Kuhl and Freshnock, and authorize execution of the contract, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 19. Consideration and appropriate action relating to acceptance of the Waggin' Trail Dog Park Project and authorization for final payment Larry Langford presented the item recommending acceptance of the Dog Park Phase 2 construction and authorization to issue final payment to Carter Douglas in the amount of $21,905.32, resulting in a final contract amount of $232,412.40. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Owasso City Council September 19, 2017 Page 5 20. Consideration and appropriate action relating to acceptance of the Skate Park Lighting Project and authorization for final payment Larry Langford presented the item recommending acceptance of the Skate Park lighting construction and authorization to issue final payment to Third Generation Electric, Inc. in the amount of $6,270, resulting in a final contract amount of $125,400. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 21. Consideration and appropriate action relating to Ordinance 1110, relating to Ordinance 759; repealing said ordinance combining the office of city clerk and city treasurer; repealing all ordinances or parts of ordinances in conflict; and declaring an effective date Sherry Bishop presented the item recommending approval of Ordinance 1110 repealing Ordinance 759, effectively separating the offices of city clerk and city treasurer. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve Ordinance 11 10, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 22. Consideration and appropriate action relating to a City Council Policy Statement documenting the authority of the city manager to supervise the city clerk Sherry Bishop presented the item recommending approval of Council Policy Statement 2017- 01. There were no comments from the audience. Ms. Moberly moved, seconded by Mr. Bush to approve Council Policy Statement 2017 -01, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 23. Consideration and appropriate action relating to Resolution 2017 -16, establishing fees and charges for services provided by the Owasso Animal Shelter and establishing an effective date Sherry Bishop presented the item recommending approval of Resolution 2017 -16. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Resolution 2017 -16, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 24. Consideration and appropriate action relating to Resolution 2017 -17, establishing fees and charges for services provided by the Owasso Ambulance Service and establishing an effective date Sherry Bishop presented the item recommending approval of Resolution 2017 -17. Owasso City Council September 19, 2017 Page 6 There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Resolution 2017 -17, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 25. Consideration and appropriate action relating to an agreement for management and operation of Youth Court Julie Lombardi presented the item recommending approval of an agreement with Youth Services of Tulsa, Oklahoma in the amount of $49,500 and authorization for the City Manager to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the agreement in the amount of $49,500 with Youth Services of Tulsa, and authorize the City Manager to execute the agreement, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 26. Consideration and appropriate action relating to the indebtedness of the OPWA in the Development and Financing Agreement with BROGRAN, LLC (Mowery Lofts & Retail) for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance Sherry Bishop presented the item recommending approval of the indebtedness of the OPWA. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the indebtedness, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 27. Report from City Manager Ms. Bishop commented that the City's use of JP Morgan credit cards has earned a $47,604 rebate to be received later this month. 28. Report from City Attorney None 29. Report from City Councilors Councilors commented on recent community events and acknowledged efforts of staff. 30. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9/2/17 • Health Care Self- Insurance Claims - dated as of 9/14/17 • Monthly Budget Status Report - August 2017 Owasso City Council September 19, 2017 Page 7 31. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 32. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried 4 -0 and the meeting adjourned at 7:35 pm. Chris Kelley, Vice -Mayor Lisa Wilson, Minute Clerk Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK LA POLICE GEAR- UNIFOR $194.94 JPMORGAN CHASE BANK REASORS- SUPPLIES $35.95 JPMORGAN CHASE BANK SCRIBBLEMAP -MAP $14.99 JPMORGAN CHASE BANK SERENITY PET- CREMATIO $270.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $78.40 JPMORGAN CHASE BANK WATERSTONE- CLEANING $38.10 GEN ANIMAL CONTROL -Total SAMS- STRAWS $632.38 OWASSO TOP SOIL DIRT $130.00 SPOK, INC. PAGER USE $8.88 UNIFIRST HOLDINGS LP UNIFORM CLEANING $14.82 WINFIELD SOLUTIONS, LLC CHEMICALS $154.30 GEN CEMETERY -Total $306.00 CENTER FOR ECONOMIC DEVELOPMENT LEGAL CONSULTING $1,600.00 JPMORGAN CHASE BANK SERVICES $125.00 GEN COM DEVTIF • Total HOME DEPOT - SUPPLIES $1,600.00 JPMORGAN CHASE BANK AMAZON.COM- SUPPLIES $79.43 JPMORGAN CHASE BANK SAMS- SUPPLIES $12.88 GEN COMM CTR DONATIONS • Total $92.31 JPMORGAN CHASE BANK AMAZON -LYSOL WIPES $53.64 JPMORGAN CHASE BANK AMAZON - SUPPLIES $13.16 JPMORGAN CHASE BANK LOWES- SUPPLIES $61.80 JPMORGAN CHASE BANK MY SR CENTER - CHECK -IN $250.00 JPMORGAN CHASE BANK REASORS- SUPPLIES $20.20 JPMORGAN CHASE BANK SAMS - BATTERIES /HOOKS $32.96 JPMORGAN CHASE BANK SAMS- STRAWS $10.24 JPMORGAN CHASE BANK SAMS- SUPPLIES $73.03 JPMORGAN CHASE BANK SAMS- TISSUES $15.98 JPMORGAN CHASE BANK WALMART -LAMP $5.87 JPMORGAN CHASE BANK WALMART- SUPPLIES $4.54 GEN COMMUNITY CENTER •Total $541.42 JPMORGAN CHASE BANK AMER PLAN ASSOC -FEE $250.00 JPMORGAN CHASE BANK APA -APA CONFERENCE $125.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $21.94 JPMORGAN CHASE BANK OFFICE DEPOT -PENS $13.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $25.74 JPMORGAN CHASE BANK TTC- OWASSO- TRAINING $218.00 KENNETH LIVINGSTON MOWING $350.00 OWASSO LAWN CARE MOWING $650.00 TREASURER PETTY CASH FILING FEES $13.00 GEN COMMUNITY DEVELOPMENT -Total $1,667.67 JPMORGAN CHASE BANK MEETING EXPENSE $18.06 1 Claims List - 10/312017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK OU CCE -REG FEE $625.00 GEN ECONOMIC DEV -Total $643.06 JPMORGAN CHASE BANK LODGING EXPENSE $455.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $48.02 OKLAHOMA FLOODPLAIN MANAGERS REGISTRATION FEE $1,275.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $30.92 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $40.38 GEN ENGINEERING -Total $1,849.32 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $6.94 TREASURER PETTY CASH TRAVEL REIMS $3611 GEN FINANCE -Total OWASSOISMS- ADVERTISE $43.05 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECK $29.65 CINTAS CORPORATION CARPET CLEANING $134.00 CINTAS CORPORATION CARPET CLEANING CITY HALL $134.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $59.98 JPMORGAN CHASE BANK DRAKE SYS -COPY SVC $691.51 JPMORGAN CHASE BANK MAILFINANCE -LEASE $1,110.66 NEWTON, O'CONNOR, TURNER 8 GENERAL MATTERS $165.00 KETCHUM RICOH USA, INC. COPIER SERVICE $841.42 RICOH USA, INC. COPIER SERVICE /SUPPLY $126.20 GEN GENERAL GOVERNMENT -Total $3,292.42 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $201.30 GEN HR - CHAR INITIATIVE -Total $201.30 JPMORGAN CHASE BANK CTR EXEC 8 PROF -CERTI $1,260.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $20.68 JPMORGAN CHASE BANK OWASSOISMS- ADVERTISE $95.00 TULSA EMERGENCY MEDICAL CENTER PRE EMPLOY DRUG TEST $50.00 TULSA EMERGENCY MEDICAL CENTER RANDOM DRUG TEST $130.00 GEN HUMAN RESOURCES -Total $1,555.68 JPMORGAN CHASE BANK AMAZON- KEYBOARDS $27.98 JPMORGAN CHASE BANK CHICKASAW - LICENSING $7,539.05 JPMORGAN CHASE BANK CHICKASAW -PHONE SYS $5,688.00 JPMORGAN CHASE BANK CHICKASAW- SERVICE $130.58 JPMORGAN CHASE BANK DUVAL ELEC- REPAIR $860.00 GEN INFORMATION TECH -Total $14,245.61 JPMORGAN CHASE BANK AMAZON - LAPTOP $179.98 JPMORGAN CHASE BANK CTR -CITY CLERK CERTIF $239.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS $30.72 JPMORGAN CHASE BANK MEETING EXPENSE $108.60 2 Fund 01 GENERAL Claims List - 10/3/2017 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TREASURER PETTY CASH Payable Description Payment Amount OFFICE DEPOT - SUPPLIES $37.38 OK BAR ASSOC- TRAINING $140.00 OK MUNIC LEAGUE -DUES $75.00 SAV ON- PRINTING $385.00 TULSA COUNTY BAR -DUES $215.00 WALGREENS- PRINTING $11.04 PASTOR MEETING EXPENS $12.00 GEN MANAGERIAL -Total $1,433.72 OKLAHOMA MUNICIPAL COURT CLERKS DISTRICT 2 WORKSHOP $100.00 OKLAHOMA MUNICIPAL COURT CLERKS WORKSHOP $80.00. YOUTH SERVICES OF TULSA YOUTH SERVICES $8,250.00 GEN MUNICIPAL COURT -Total $719.24 $8,430.00 ANDREA SMITH JANITORIAL SERVICE $1,450.00 FREDRICK COSTIN JR PARK MOWING $165.00 FREDRICK COSTIN JR PARK MOWINGS $876.00 JPMORGAN CHASE BANK ARTHURS TURF - TREATMEN $500.00 JPMORGAN CHASE BANK CORNERSTONE -LINE $55.00 JPMORGAN CHASE BANK CORNERSTONE -PARTS $22.16 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $53.29 JPMORGAN CHASE BANK EWING IRRIGATION -SUPP $100.21 JPMORGAN CHASE BANK LOWES -PARTS $38.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $5.59 PROTECTION ONE ALARM MONITORING PARKS ALARM SERVICES $73.94 INC ROGERS COUNTY RURAL WATER PARKS WATER SERVICE $297.75 DISTRICT UNIFIRST HOLDINGS LP PARK STAFF UNIFORMS $63.54 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $10.77 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE $36.00 GEN PARKS -Total $3,747.85 TWIN CITIES READY MIX, INC CONCRETE $96.00 GEN PARKS PUB ART BENCHES -Total $719.24 $96.00 DEPARTMENT OF PUBLIC SAFETY OLETS $350.00 JPMORGAN CHASE BANK SAMS - PRISON BOARD $116.04 JPMORGAN CHASE BANK WALMART - PRISON BOARD $130.10 JPMORGAN CHASE BANK WATERSTONE- CLEANING $48.60 LANGUAGE LINE SERVICES TRANSLATION SVCS $74.50 GEN POLICE COMMUNICATIONS -Total $719.24 SPECIAL OPS UNIFORMS, INC VEST $348.25 GEN POLICE DOJ VEST GIRT -Total $348.25 JPMORGAN CHASE BANK ATWOODS -BAR OIL $22.50 3 Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ATWOODS - BOOTS $79.99 JPMORGAN CHASE BANK ATWOODS -TUBE $3.59 JPMORGAN CHASE BANK GRAINGER -PPE $33.17 JPMORGAN CHASE BANK LOWES- BOARDS $39.70 JPMORGAN CHASE BANK LOWES -FLOOR DRY $39.92 JPMORGAN CHASE BANK NORTH STAR - REPAIR $159.49 JPMORGAN CHASE BANK TIMMONS -FUEL $232.36 JPMORGAN CHASE BANK TRAVEL EXPENSE $236.75 SPOK, INC. PAGER USE $44.40 UNIFIRST HOLDINGS LP UNIFORM CLEANING $64.26 GEN STORMWATER -Total $956.13 JPMORGAN CHASE BANK LOT A- PARKING FEE $7.00 JPMORGAN CHASE BANK LOWES- CLEANER $28.44 JPMORGAN CHASE BANK LOWES -OUST MASK $6.97 JPMORGAN CHASE BANK LOWES- SUPPLIES $8.46 JPMORGAN CHASE BANK MOTOROLA -PARTS $17.65 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $9.59 JPMORGAN CHASE BANK RED BUD SVC- FILTERS $24.20 JPMORGAN CHASE BANK SAMS - MEMBERSHIP FEES $180.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $29.08 GEN SUPPORT SERVICES -Total $311.39 TREASURER PETTY CASH CC REFUND /CHEROKEE $100.00 TREASURER PETTY CASH CC REFUNDIDENHAM $50.00 TREASURER PETTY CASH CC REFUND /REUST $100.00 TREASURER PETTY CASH OC REFUND /HONEY CREEK $100.00 TREASURER PETTY CASH OC REFUND /ROCHA $100.00 TREASURER PETTY CASH SIGN PERMIT REFUND $450.00 GENERAL -Total $900.00 GENERAL -Total $43,614.80 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ADVANCE AUTO - HEADLIGH $10.84 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 51,591.12 JPMORGAN CHASE BANK EXCELLANCE -PARTS $782.64 JPMORGAN CHASE BANK JIM GLOVER - REPAIR $728.04 JPMORGAN CHASE BANK SUMMIT - REPAIR $1,195.65 JPMORGAN CHASE BANK ZOLL- SUPPLIES $345.34 MEDICLAIMS INC BILLING SERVICES $10,511.17 AMBULANCE -Total $15,164.80 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES' $321.98 AMBULANCE SERVICE -Total $321.98 AMBULANCE SERVICE -Total $15,486.78 C! Fund 21 E -911 Claims List - 1013/2017 Vendor Name INCOG -E911 JPMORGAN CHASE BANK Payable Description Payment Amount E911 ADMIN SVC FEES ATT -E911 FEES $8,112.55 $355.35 E911 COMMUNICATIONS -Total $8,467.90 E -911 -Total $8,467.90 25 HOTEL TAX JPMORGAN CHASE BANK MEETING EXPENSE $215.93 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $181.79 JPMORGAN CHASE BANK SAMS- SUPPLIES $39.08 JPMORGAN CHASE BANK SOUTHWEST - AIRFARE $406.96 JPMORGAN CHASE BANK TULSA CHAMBER -FEE $1,500.00 JPMORGAN CHASE BANK TULSA CHAMBER- INVSTMN $17,500.00 HOTEL TAX ECON DEV -Total HAHN APPL- REPAIR $19,843.76 HOTELTAX -Total $19,843.76 27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK LODGING EXPENSE $2,004.16 JPMORGAN CHASE BANK TRAVEL EXPENSE $495.60 STORMWATER - STORMWATER -Total $2,499.76 STORMWATER MANAGEMENT -Total $2,499.76 34 VISION TAX WALTER P MOORE AND ASSOCIATES ENGINEERING SERVICES - 11 $60,700.50 VSN RECAP 129TH TO 169 -Total $60,700.50 NEAL HARDESTY ROW ACQUISITION $10,000.00 VSN RECAP GARNETT TO 129 -Total $10,000.00 GARVER ENGINEERING SERVICES - 11 $44,911.00 VSN RECAP MINGO TO GARNET -Total $44,911.00 VISION TAX -Total $115,611.50 35 PARK DEVELOPMENT TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS $806.70 PARK DEV DOG PARK -Total $806.70 PARK DEVELOPMENT -Total $806.70 36 CAPITAL IMPROV GRANTS JPMORGAN CHASE BANK LOWES -PAINT $53.72 JPMORGAN CHASE BANK LOWES - PLYWOOD $120.40 VSN 2025 76TH /MAIN INTERS -Total $174.12 APAC- OKLAHOMA, INC. ASPHALT $134,097.62 TULSA COUNTY BOCC OIL $2,160.00 VSN 2025 SPORTS PARK RDS -Total $136,257.62 CAPITAL IMPROV GRANTS -Total $136,431.74 37 SALES TAX FIRE JPMORGAN CHASE BANK ACK -DRU SUPPLIES $119.97 JPMORGAN CHASE BANK AMERICAN- LUGGAGE FEE $200.00 JPMORGAN CHASE BANK ATWOODS -PARTS $3.99 JPMORGAN CHASE BANK COAXSHER -DRU SUPPLIES $170.85 JPMORGAN CHASE BANK DRY CLEANING - UNIFORMS $8.78 JPMORGAN CHASE BANK HAHN APPL- REPAIR $89.00 5 Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK IMAGENET- COPIER FEE $440.17 JPMORGAN CHASE BANK INTERSTATE- BATTERY $141.80 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS $816.00 JPMORGAN CHASE BANK LOCKE- SUPPLIES $82.83 JPMORGAN CHASE BANK LODGING EXPENSE $1,745.29 JPMORGAN CHASE BANK LOWES- CARPET CLEANING $6.82 JPMORGAN CHASE BANK LOWES -PARTS $28.96 JPMORGAN CHASE BANK LOWES -POLE PARTS $24.98 JPMORGAN CHASE BANK LOWES- REPAIR PARTS $43.75 JPMORGAN CHASE BANK LOWES -TOOLS $192.82 JPMORGAN CHASE BANK MINIMUS- SUPPLIES $57.81 JPMORGAN CHASE BANK NAFECO - UNIFORM $270.00 JPMORGAN CHASE BANK NAFECO- UNIFORMS $915.00 JPMORGAN CHASE BANK NIKE - UNIFORMS $113.27 JPMORGAN CHASE BANK NORTHERN SAFETY -VESTS $199.16 JPMORGAN CHASE BANK OREILLY - MAINTENANCE $27.98 JPMORGAN CHASE BANK PART WAREHOUSE- REPAIR $34.85 JPMORGAN CHASE BANK PIKE PASS -FEES $11.45 JPMORGAN CHASE BANK REI -DRU SUPPLIES $764.85 JPMORGAN CHASE BANK SAMS - SUPPLIES $242.92 JPMORGAN CHASE BANK TRAVEL EXPENSE $356.06 JPMORGAN CHASE BANK UBER -FARE $50.73 JPMORGAN CHASE BANK UPS - SHIPPING $11.50 JPMORGAN CHASE BANK WALMART- SUPPLIES - $88.07 JPMORGAN CHASE BANK WS DARLEY -TOOLS $25.90 SALES TAX FUND -FIRE -Total $7,285.56 SALES TAX FIRE - Total $7,285.56 38 SALES TAX POLICE BOARD OF TESTS FOR ALCOHOL & DRUG ENROLLMENT $62.00 JPMORGAN CHASE BANK AMAZON -FEE $99.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $443.16 JPMORGAN CHASE BANK AT YOU SVC- RENTAL $80.00 JPMORGAN CHASE BANK CHASE TACTICAL - UNIFOR $91.90 JPMORGAN CHASE BANK DEP OF MILITARY -TRAIN $35.00 JPMORGAN CHASE BANK FAM ANIMAL MED- SUPPLI $50.40 JPMORGAN CHASE BANK FARADAY DEF- SUPPLIES $413.81 JPMORGAN CHASE BANK IQ CAR WASH -CAR WASH $14.00 JPMORGAN CHASE BANK LIBERTY FLAGS- SUPPLIE $88.50 JPMORGAN CHASE BANK NTOA- TRAINING $730.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $71.87 JPMORGAN CHASE BANK SEW IT- ALTERATIONS $152.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $40.98 A Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK STALKER RADAR -EQUIP $77.95 JPMORGAN CHASE BANK TRAVEL EXPENSE $55.70 JPMORGAN CHASE BANK USPS- SHIPPING $38.15 JPMORGAN CHASE BANK WALGREENS -EMP RECOG $48.99 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,554.85 SPECIAL OPS UNIFORMS, INC UNIFORM $668.73 SPOK, INC. PAGER USE $26.64 TREASURER PETTY CASH TRAINING EXPENSE $30.50 SALES TAX FUND - POLICE - Total $4,874.13 SALES TAX POLICE -Total $4,874.13 39 SALES TAX STREETS JPMORGAN CHASE BANK ATWOODS- SERVICE KIT $15.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $57.50 JPMORGAN CHASE BANK BROWNCO -DRILL BITS $78.20 JPMORGAN CHASE BANK BROWNCO -LEVEL $51.25 JPMORGAN CHASE BANK BROWNCO- SUPPLIES $154.56 JPMORGAN CHASE BANK CONSOL TRAFFIC -PARTS $953.00 JPMORGAN CHASE BANK EQUIP ONE - RENTAL $95.00 JPMORGAN CHASE BANK FASTENAL- HARDWARE $81.41 JPMORGAN CHASE BANK GRAINGER -FUSES $8.55 JPMORGAN CHASE BANK GRAINGER -PPE $33.17 JPMORGAN CHASE BANK GRAINGER- REPAIR PARTS $43.83 JPMORGAN CHASE BANK INTERSTATE- BATTERY $136.00 JPMORGAN CHASE BANK LOWES- BATTERIES $119.00 JPMORGAN CHASE BANK LOWES- SCREWS $35.48 JPMORGAN CHASE BANK LOWES - SUPPLIES $69.97 JPMORGAN CHASE BANK OREILLY- SUPPLIES $212.98 JPMORGAN CHASE BANK PROF PAVEMENT -PAINT $41.91 JPMORGAN CHASE BANK TIMMONS -FUEL $232.36 SIGNALTEK INC FLASH CIRCIT BOARD $211.90 SIGNALTEK INC TRAFFIC SIGNAL MAINT $3,259.19 SPOK, INC. PAGER USE $119.94 TWIN CITIES READY MIX, INC CONCRETE $2,150.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $129.97 SALES TAX FUND - STREETS -Total $8,291.16 SALES TAX STREETS -Total $8,291.16 40 CAPITAL IMPROVEMENTS DEWBERRY ENGINEERS, INC ENGINEERING SERVICES - GA $6,902.50 EAGLE ENVIRONMENTAL CONSULTING, ENVIRONMENTAL SURVEY - $3,800.00 INC GA CI- GARNWID96TH -106TH -Total $10,702.50 GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECTI $171,240.70 CIP 761MAIN INTERSECT IMP -Total $171,240.70 7 Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS EARTH SMART CONSTRUCTION INC BROOKFIELD CROSSING $51,001.22 CIP BROOKFIELD CROSSING - Total $51,001.22 DANIEL L. CLARK ROW ACQUISITION $5,000.00 GLENN STEPHEN SHORTESS ROW ACQUISITION $18,437.56 CIP GARN RD WIDE 106.116 -Total $23,437.56 CRAFTON, TULL AND ASSOCIATES, INC ENGINEERING DESIGN $13,117.34 CIP SRVC RD IMP 106.116 -Total $13,117.34 CAPITAL IMPROVEMENTS -Total $269,499.32 70 CITY GARAGE AT &T MOBILITY WIRELESS SERVICE $57.86 JPMORGAN CHASE BANK 911 OUTFITTERS - LIGHTS $323.49 JPMORGAN CHASE BANK BUMP2BUMP -CORE RETURN ($15.00) JPMORGAN CHASE BANK BUMP2BUMP -PART RESALE $191.40 JPMORGAN CHASE BANK FASTENAL- REPAIR $63.21 JPMORGAN CHASE BANK GOODYEAR - REPAIR $182.00 JPMORGAN CHASE BANK GOODYEAR -TIRES $909.32 JPMORGAN CHASE BANK HESSELBEIN -TIRES $580.88 JPMORGAN CHASE BANK JIM GLOVER - BATTERY $334.28 JPMORGAN CHASE BANK JIM GLOVER -PARTS $1,042.28 JPMORGAN CHASE BANK JIM GLOVER - RETURN ($104.29) JPMORGAN CHASE BANK LENOX- TOWING $75.00 JPMORGAN CHASE BANK LOWES -PUMP $159.00 JPMORGAN CHASE BANK OREILLY -PART RESALE $668.04 JPMORGAN CHASE BANK OREILLY- SUPPLIES $7.49 JPMORGAN CHASE BANK UNITED FORD -PARTS $269.43 JPMORGAN CHASE BANK YELLOWHOUSE -PARTS $157.93 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $74.10 CITY GARAGE -Total $4,976.42 CITY GARAGE -Total $4,976.42 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT BLANKET P.O.-WC CLAIMS EX $4,150.06 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $7,586.30 SAS, LLC SELECT ACTUARIAL SERVICE WIC ACTUARIAL SERVICE $3,750.00 WORKERS' COMP SELF -INS -Total $15,486.36 WORKERS' COMP SELF -INS -Total $15,486.36 77 GENERAL LIABILITY - PROPERT FOSTERS PAINT & BODY SHOP, INC REPAIR $6,172.98 FOSTERS PAINT & BODY SHOP, INC REPAIRS $2,939.33 JPMORGAN CHASE BANK JIM GLOVER -PARTS $285.78 JPMORGAN CHASE BANK JIM GLOVER- RETURN ($8.78) NEWTON, O'CONNOR, TURNER & CODY MATHEWS $3,418.84 KETCHUM NEWTON, O'CONNOR, TURNER & DENTON $82.50 KETCHUM 9 Fund Claims List - 10!312017 Vendor Name Payable Description Payment Amount 77 GENERAL LIABILITY - PROPERT GEN LIAR -PROP SELF INS -Total $12,890.65 GENERAL LIABILITY - PROPERT -Total $12,890.65 City Grand Total $666,066.54 Sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police- Owasso Police Department SUBJECT: 2018 Oklahoma Highway Safety Office Grant DATE: September 24, 2017 BACKGROUND: In January of 2017, the Owasso Police Department staff applied for grant funding through the "2018 Highway Safety Office Grant." This grant is made available by the Oklahoma Highway Safety Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies with resources to reduce the number of injury/fatality collisions in Oklahoma. OHSO has notified staff that $50,650 has been awarded to the police department. OHSO designated this funding for overtime that is to be directed towards general traffic enforcement and impaired driving enforcement. Partnering with OHSO to reduce collisions is consistent with the department's objective to reduce traffic related fatalities and injuries. GRANT FUNDING: There is no match requirement for the grant award; however, the police department will be responsible for fuel and maintenance costs for police vehicles used during grant overtime traffic patrols. The grant is funded using a cost reimbursement concept. The police department will expend monies through its existing budget and then claim reimbursement from OHSO. In order to receive grant funding, the City of Owasso must enter into a contract with OHSO and provide resources to manage the grant. Cl;C*T—e]ddiril p _ • L Staff recommends City Council acceptance of the 2018 Oklahoma Highway Safety Grant, authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approval of a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $50,650. ATTACHMENT: Oklahoma Highway Safety Office Contract Owasso Police Dept, City of Owasso Police Dept, City of Title of Contract: Owasso Impaired Driving Enforcement OHSO Project Number: AL- 18- 03 -07 -13 Award Amount: $50,650.00 OHSO Project Number: Project Period: Oct 01, 2017 - Sep 30, 2018 Organization: Owasso Police Department Address: 111 North Main Street City: Owasso FEI Number: 73- 6069613 Project Director: Mike Barnes Phone Number: (918) 376 -1594 Award Amount: TOTALAWARD: $50,650.00 OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 CFDA Number: 20.6000000 FAIN Number: 18X 92040200 K 18 TTA Number: CFDA Number: FAIN Number: TTA Number: Primary Program Area: Impaired Driving State: OK Zip: 74055 DUNS Number. 958056590 Title: Sergeant Fax Number: (918) 376 -1589 Project Goals: To decrease the number of impaired driving KAB crashes in the City of Owasso from 7 in 2015, to 5 in 2018 (OHSO Data). To decrease the number of KAB crashes in the City of Owasso from 62 in 2015 to 58 in 2018 (OHSO Data). Problem Identification: Owasso's current population is approximately 31,000 people. Growth in retaillrestaurant business, schools and hospitals has resulted in additional traffic congestion and motor vehicle crashes. This growth continues to increase non - resident traffic which contributes to a strain on Owasso PD's resources. According to data from the Oklahoma Highway Safety Office, out of 76 cities of 5,000 population or more in 2015, Owasso ranks 8th in the state for total KAB crashes, 6th for unsafe speed KAB crashes, and 9th for alcohol- related KAB crashes per 100 million VMT. In 2015, there were 7 alcohol- related KAB crashes within the city of Owasso, 11 unsafe speed KAB crashes, and 62 KAB crashes. Project Description: The Owasso Police Department will conduct enforcement and educational activities in support of State and National goals to reduce the incidence of impaired driving violations in their community. This will be accomplished through enhanced enforcement efforts using officers working in an overtime capacity to identify impaired driving violations, with particular emphasis on statewide impaired driving mobilization efforts- The Project Director will utilize all data and reference sources available to identify those times and locations having a significant crash rate involving impaired driving, including but not limited to crash reports, arrest records, and public complaints. Officers will dedicate 50% of all grant hours to work impaired driving high visibility enforcement and saturation patrol in the identified areas located in the City of Owasso. Enforcement will be publicized using public information and education events conducted to inform the public of traffic safety issues and related events occurring in the city. As a secondary objective, the Owasso Police Department will conduct overtime general traffic enforcement efforts. Approximately 50% of all grant hours worked will be utilized for general traffic enforcement The Owasso Police Department will be assigned to work HVE and saturation patrol in identified areas within the City of Owasso. Activity will also be directed toward the two designated statewide impaired driving mobilizations occurring around Labor Day in September and the holiday period in the month of December. The Owasso Police Department will employ the following evidence-based strategies in conducting grant related activities: 1) High Visibility Enforcement 2) High Visibility Saturation Patrols 09/08/2017 Page 1 of 3 Owasso Police Dept, City of Owasso Police Dept, City of 3) Integrated Enforcement 4) Short-term, High Visibility Seat Belt Law Enforcement 5) Preliminary Breath Test Devices OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 This grant is subject to the terms and conditions set forth in the Pre - Application guidelines and any modifications agreed to during negotiation and reflected in the Award Documents, or by Contract Change Order hereafter, including; Part [—Grant Agreement Summary; Budget Summary; Budget Detail; Activity/Milestones; General Provisions — Part It; Specific Agreements — Part III; and Certification pages. In addition, the grantee agrees to the following: 1. If the grantee is a law enforcement agency, the grantee agrees to participate in and support NHTSA's national goals and law enforcement mobilizations ( "Click It or Ticket" and "Drive Sober or Get Pulled Over"), including submitting both pre and post reports through the OHSO online Mobilization Reporting System. 2. At the end of the project year and no later than November 1, the Project Director will submit the End of Year Project Summary Report outlining the project accomplishments and whether the project goal(s) was met. In accordance with OMB Circular A -133, the Oklahoma Highway Safety Office (OHSO) is required to supply each grantee with pertinent information regarding the grant awarded. The Oklahoma Highway Safety Office (OHSO) is a pass - through agency for federal funds provided by the U.S. Dept of Transportation, National Highway Traffic Safety Administration (NHTSA). On the chart below, locate the "Start of Project Number" for each grant awarded to obtain the information your agency's financial department will need for Federal /State reporting purposes. Start of Project Number Equivalent FAST Act# Program Area CFDA No. Award Name sectio n No. At FASTAI JAccident Investigation 20.6000000 State and Community Highway Safety 402 JAL IFASTAI (Alcohol 120.6000000 (State and Community Highway Safety 1402 1 IDE IFASTDE 1Driver Education 120.6000000 IState and Community Highway Safety 1402 1 IMC JFASTDE (Motorcycle Safety 120.6000000 IState and Community Highway Safety 1402 1 10P IFASTOP (Occupant Protection 120.6000000 IState and Community Highway Safety 1402 J IPS IFASTPS (Pedestrian Safety 120.6000000 IState and Community Highway Safety 1402 J IPT IFASTPT JPotice Traffic Services 120.6000000 IState and Community Highway Safety 1402 1 JRH IFASTRH IRailRoad /Highway Crossings 120.6000000 IState and Community Highway Safety 1402 1 ISE IFASTSE ISpeed Enforcement 120.6000000 IState and Community Highway Safety 1402 1 ITR JFASTTR ITraffic Records 120.6000000 IState and Community Highway Safety 1402 I TSP FASTTSP ITraffic Safety Program 120.6000000 IState and Community Highway Safety 1402 I M2 N/A IMAP 21 405b OP Low 120.6160000 Occupant Protection 1405b M3 N/A MAP 21 405c Data Program 20.6160000 State Traffic Safety Information Systems 405C Improvements M5 N/A MAP 21 405d Impaired Driving 20.6160000 120.6160000 Impaired Driving Countermeasures 405d Mid M9 N/A MAP 21 405f Motorcyclist Motorcyclist Safety 405f 09/08/2017 Page 2 of 3 Owasso Police Dept, City of Owasso Police Dept, City of ' ( 1Programs i I OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 F2 JFASTM2 IFAST Act 405b OP Low 1206160000 10ccupant Protection 1405b F3 FASTM3 FAST Act 405c Data Program 20.6160000 State Traffic Safety Information Systems 405C Improvements F5 FASTM5 FAST Act 405d Impaired Driving 20.6160000 Impared Driving Countermeasures 405d Mid F9 FASTM9 FAST Act 405f Motorcycle 20.6160000 Motorcyclist Safety 405f Programs 09/08/2017 Page 3 of 3 Owasso Police Dept, City of Organization: Owasso Police Dept, City of Budget Summary Projections Cost Category items at quarter 2nd Quarter Oct. I Nov. Dec. Jan. Feb, Mar. I. Personnel A. Salaries $4,067.001 $4, 067.00 $4, 067.00 $4,067,00 $4,067.00 $4,067.00 S. Benefits $99.00 $99.00 $99.o0 $99.00 $100.00 $100.00 It. Travel A. In -State Travel $325.00 $0 $0 $0 $0 $0 B. Out-of-State Travel $0 $0 $0 $0 $0 $0 III. Operating Costs $0 $0 $0 $0 $0 $0 IV. Contractual Costs $0 $0 $0 $0 $0 $0 V. Equipment $0 $0 $0 $0 $0 $p Monthly Total $4,491.0D $4,166.00 $4,166.00 $4,166.00 $4,167.00 $8,167.00 OHSO- FFY2018- Owasso PD -00049 09/08/2017 3rd Quarter 4th Quarter Apr May Jun Jul Aug Sep Annual Total I. Personnel A. Salaries $4,067.00 $4,067.00 -ol-s-100.001 $4,067.00 $4,067.00 $4,067.00 $4,06T001 $48,804,00 B. Benefits $100.00 sl-oo $100.001 sloo.001 $100.00 $1,196.00 11. Travel A. In -State Travel $0 $325.00 §0 $0 $0 $0 $650.00 B. Out -of -State Travel $0 $0 $0 $0 $0 $0 $0 Ill. Operating Costs $0 $0 $0 $0 $0 §0 $0 IV. Contractual Costs $0 $0 $0 $0 $0 $0 $0 V. Equipment - $0 $0 $0 $0 $0 $0 S0 Monthly Total $4,167.00 $4,492.00 $4,167.001 $4,167.00 $4,167.06 $4,167.00 $60,650.00 09/08/2017 Owasso Police Dept, City of Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 Cost Category Item: I.A. 1 jProject Number: AL- 18- 03 -07 -13 Description: Unspecified In -state travel in accordance with the State Travel Reimbursement Act, to include: registration, lodging, MI &E, OCT Description: Benefits for overtime enforcement - Description: Salary for overtime enforcement (rate not to exceed 1.5 times regular hourly rate unless contractually required and required and pre - approved by OCT NOV DEC JAN FEB MAR MAR Semi - Annual $4,067.00 $4,067.00 $4,067.00 $4,067.00 $4,067.00 $4,067.00 $100.00 $24,402.00 APR MAY JUN JUL AUG SEP SEP ANNUAL $4,067.00 $4,067.00 $4,067.00 $4,067.00 $4,067.00 1 $4,067.00 1 $48,804.00 Cost Category Item: 1.6.1 Project Number: AL -1 B- 03 -07 -13 Description: Unspecified In -state travel in accordance with the State Travel Reimbursement Act, to include: registration, lodging, MI &E, OCT Description: Benefits for overtime enforcement - 2.450/. (rate not to exceed 7.65% unless contractually required and pre - approved by OCT NOV DEC JAN FEB MAR Semi - Annual $99.00 $99.00 $99.00 $99.00 $100.00 JUL $100.00 $596.00 APR MAY JUN JUL AUG SEP ANNUAL $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,196.00 Cost Category Item: II.A. 1 1Project Number: AL- 18- 03 -07 -13 Description: Unspecified In -state travel in accordance with the State Travel Reimbursement Act, to include: registration, lodging, MI &E, OCT NOV DEC JAN FEB MAR Semi- Annual $325.00 $325.00 APR MAY JUN JUL AUG SEP ANNUAL $325.00 $650.00 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi-Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 09/08/2017 Page 1 of 4 Owasso Police Dept, City of Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 Cost Category Item: Project Number - Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL $0 $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi- Annual Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL ANNUAL $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: jProjert Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 09108/2017 Page 2 of 4 Owasso Police Dept, City of Owasso Police Dept, City of ** SECTION 2 ** OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FES MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category item: Project Number: Description: OCT NOV DEC I JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi- Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: 1prj,ct Number: '. Description: OCT NOV DEC JAN FEB MAR Semi- Annual $0 APR MAY JUN- JUL AUG SEP ANNUAL $0 09/08/2017 Page 3 of 4 Owasso Police Dept, City of Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 Cost Category Item: Project Number. Description: OCT NOV DEC JAN FEB MAR Semi- Annual Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL ANNUAL $0 $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL ANNUAL $0 $0 Cost Category Item: 1project Number: Description: OCT OCT NOV DEC JAN FEB MAR Semi - Annual $0 $0 $0 APR MAY JUN JUL AUG SEP ANNUAL $0 $0 $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL $0 $0 Cost Category Item: Project Number: Description: OCT NOV I DEC I JAN FEB MAR Semi- Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 09/08/2017 Page 4 of 4 Owasso Police Dept, City of Organization: Owasso Police Dept, City of Activity /Milestones Projections MILESTONE PROJECTIONS OHSO- FFY2018- Owasso PD -00049 09/08/2017 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Activity Project# Description Oct Nov. Dec. Jan. Feb. Mar. Apr. May Juna Jury Aug Sep Total 1 AL- 18- 03 -07 -13 Hours of overtime impaired driving enforcement worked (based on OT rate of 340Jhour). 501 501 511 51 1 57 1 51 1 51 51 51 51 51 51 610 2 AL- 18.03 -07 -13 Number of DUl/DW/APC.,as" made (target is one arrest every 12 hours). 4 41 41 51 51 51 5 1 51 5 5 5 5 57 3 AL- 18.03 -07 -13 Number of other written contacts /arrests (do not include any DUI(DWIIAPC arreris reported in the above milestone). 0 4 AL-18- 03 -07 -13 Hours of overtime general traffic enforcement worked (based on OT rate of 640rhour). 501 50 51 1 511. 511 57 1 51 57 51 51 57 51 610 - 5 AL -18-03 -07.13 Number of contacts made dudng overtime enforcement (target is 2 contacts per hour). 700 100 102 702 102 102 102 102 102 102 102 102 1220 6 AL -78- 03.07 -03 Number of PI&E activities conducted to include media contacts, traffic safety presentations, ate. (target is 1 per month). 1 t 1 } 1 1 } } } } } 1 12 7 AL -t 8- 03-07 -13 Project Director to attend OHSO Project Directors Tralmng, if required. 1 7 0 0 0 0 0 0 0 0 0 0 0 0 09/08/2017 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 General Provisions - Part Il REGULATIONS AND DIRECTIVES The Grantee, its assignee(s), successor(s) in interest, subcontractor(s), supplier(s), or anyone who is a recipient of financial assistance through this grant shall agree to all applicable provisions of the following; however, nothing here should be interpreted to limit the requirements to comply with regulations and directives not included in this list: 1. Grantee agrees to implement the project in accordance with federal statutes, local statutes and regulations, as well as the policies and procedures established by the Oklahoma Highway Safety Office. 2. The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88 -352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 -1683 and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101 -336), as amended (42 U.S.C. 12101, at seq.), which prohibits discrimination on the basis of disabilifies (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 61015107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100 -259), which requires Federal -aid recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91516), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd -3 and 290ee -3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. 1 Hatch Act (Political Activity), 5 U.S.C. Sections 1501 -1508 and 5 CRF Part 151. 4, Buy America Act, 23 U.S.C. 101. 5. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions: (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 6. Prohibition on using grant funds to check for helmet usage (applies to subrecipients as well as State): The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcycles. 7. Certification Regarding Federal Lobbying; Certification for Contracts, Grant, Loans, and Cooperative Agreements. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid 09/08/2017 Page 1 of 6 Owasso Police Dept, City of Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 or will be paid to any person for the influencing or attempting to Influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) Then undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, sub - grants, and contracts under grant, loans, and cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. - Restriction on State Lobbying; None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., 'grassroots') lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. 8. Equipment Purchased with Highway Safety Funds Ownership of equipment purchased is vested in the Grantee, who must use the property only for the authorized purpose of this project(49 CFR, Part 18 (Common Rule) ) Equipment must be entered into, and tracked through, the Grantee's inventory system and the OHSO inventory Equipment maintenance and liability coverage are the Grantee's responsibility Grantee shall not remove, transfer, or dispose of the property without prior written approval from OHSO If equipment is lost or stolen, the OHSO must be notified immediately, in writing, accompanied by a police report To dispose of ANY equipment, the Grantee MUST: (1) Write a letter of request to OHSO; (2) State how the disposal will occur (auction, transfer, etc.) andlor provide three (3) appraisals; (3) Maintain equipment until Grantee receives letter of approval; (4) Return Equipment to OHSO. Nothing herein contained shall be construed as incurring for the Grantor Agency any liability for Workmen's Compensation, F.I.C.A., Withholding Tax, Unemployment Compensation, or any other payment which is not a part of this contract. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was planed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may 09/0872017 Page 2 of 6 Owasso Police Dept, City of OHSO- FFY201B- Owasso PD -00049 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 pursue available remedies, including suspension and /or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily exclude from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause tilted "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non - procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this cause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies. including suspension and /or debarment Certification Regarding Debarment Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 09108/2017 Page 3 of 6 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 Specific Agreements - Part 111 Grantee shall adopt (if none presently exists) and enforce a safety belt use policy requiring all employees and others riding in Grantee vehicles and /or on Grantee business to use safety belts in accordance with State law. Regular compensation and/or overtime compensation provided in this grant award will be paid in accordance with established policies and regulations of your entity. Any deviation from the established policies and regulations must be specifically addressed in the written grant award. Grantee shall verify that any officer using a grant purchased radar or grant purchased video camera has received training in the proper use of the equipment. Grantee shall encourage all law enforcement officers participating in impaired driving enforcement programs to obtain certification in NHTSA sanctioned Standard Field Sobriety Test (SFST) procedures Grantee shall submit monthly activity and reimbursement reports (including all appropriate documentation) to OHSO. Reports shall be submitted within 30 days of the end of the reporting month. Failure to comply with this 30 -day limit may result in denial of the reimbursement claim. Reports should include, as a minimum, the following: 1. Project Director's Report. 2, Budget Summary (include all cumulative year -to -date information). 3. Budget Details (include all cumulative year -to -date information). 4. Activity Milestones (include all cumulative year -to -date information). 5. Financial documentation for the current report (time sheets, payroll documents, invoices, purchase orders, and /or other appropriate verification of expenditures). 6. Activity documentation for the current report (include information on all projected activities whether completed or not, and any additional activities that were conducted; an explanation should be provided for any activities not completed). 7. Any additional, pertinent information to the project for the current reporting period. In accordance with 2 CFR 200, the Oklahoma Highway Safety Office (OHSO) is required to supply each grantee with pertinent information regarding the grant awarded. The Oklahoma Highway Safety Office (OHSO) is a pass- through agency for federal funds provided by the U.S. Dept of Transportation, National Highway Traffic Safety Administrations ( NHTSA). Other pertinent information can be found on the Grant Agreement Summary — Part 1 page of the Award Documents providing the Grantee with information the agency's financial department will need for Federal /State reporting purposes. A Grantee's agency may be subject to audit under 2 CFR 200. Unless other arrangements are made, any required audit cost is the responsibility of the Grantee. Any activities or cost items not specifically addressed in this agreement or any revisions to the items which are included in the agreement must be approved, in writing, by the OHSO Director/ Govemor's Representative or designee before they will be considered eligible activities and /or cost items. (For example, any out -of -state travel expenses not specifically identified in one's agreement require prior written permission from the OHSO . Director /Governor's Representative or designee or the costs will not be reimbursed.) These "Specific Agreement" topics have been provided in an effort to assist grantees. This is not in any way a 0910 8/2 0 1 7 Page 4 of 6 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 complete list of all requirements. Any questions and /or concerns not addressed here or in other areas of this grant agreement should be directed to the OHSO Program Manager assigned responsibility for oversight of this project. The continuation of this project is contingent on the availability and receipt by OHSO of Federal Funds. 0 9108 /2 0 1 7 Page 5 of 6 Owasso Police Dept, City of Owasso Police Dept, City of OHSO- FFY2018- Owasso PD -00049 OHSO- FFY2018- Owasso PD -00049 As the Authorizing Official, I certify that all data in this application is true and correct. The application and proposed agreement have been reviewed and authorized by the governing body of the applicant agency. The typed name, in lieu of a signature, represents this agency's legal acceptance of the terms of this proposal and a statement of veracity of the representations made in this application. Printed Name of Chief Executive Officer: Title: Date: NOTE: The Authorizing Official is the person with official signature authority to make financial and programmatic commitments on behalf of the applicant agency. The Authorizing Official must be a state agency head, mayor, city manager, chairperson of the County Commission or an authorized tribal leader. The Chief of Police or Sheriff is not generally an authorized signatory. Signature: 09108/2017 Page 6 of 6 ��nos- 5e The City Wilgout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Supplemental Appropriation - Reimbursement for Damaged Firearm DATE: September 29, 2017 BACKGROUND: During firearms training in July, 2017, an officer's duty firearm was destroyed due to defective ammunition. It was necessary to purchase the officer a new firearm, so he would be able to return to duty with the proper equipment. Firearms staff requested reimbursement for the damaged firearm from Winchester, the manufacturer of the ammunition. Winchester agreed to the reimbursement and in September, 2017, the department received a reimbursement check for $620 from Repco Logistics, Inc. Repco Logistics manages reimbursements for Winchester. In order for the police department to make use of the reimbursement, a supplemental appropriation is needed to place the funds back into the police services budget. Staff recommends acceptance of the reimbursement from Winchester and approval of a budget amendment in the Police Department, Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $620. sd The Cildyw�' ouf Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Mark E. Stuckey Assistant Chief SUBJECT: Owasso Public Safety Operations and Training Complex, Utility Easement DATE: September 29, 2017 BACKGROUND: As a part of the Owasso Public Safety Operations and Training Complex Project, a dedicated utility easement is needed for the relocations of utilities. City staff has identified that a utility easement across the South boundary of the Owasso Public Safety Operations and Training Complex (frontage along E 116 Street North) is necessary for the construction, maintenance and operation of utilities. The area included in the new easement is approximately 10 ft. x 310 ft. or 3,100 sq. ft. The existing electric transmission lines are overhead along E 116 Street North and staff anticipates the new electrical lines will be placed sub - surface within the new easement. The new easement has been located to align with the future widening of E 116 Street North and the Owasso Public Safety Operations and Training Complex project. RECOMMENDATION Staff recommends approval and authorization to execute a Utility Easement dedicating a 10' wide utility easement better described as the north 10 feet of the south 70 feet of the East half of the East half of the Southeast quarter of the Southwest quarter (E /2,E /2,SE /4,SW /4) of Section 5, T21N, R14E of the Indian Base and Meridian, Tulsa County, Oklahoma (Owasso Public Safety Operations and Training Complex). ATTACHMENTS: Utility Easement Agreement General Warranty Deed Exhibit UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS That for and in consideration of value received, the undersigned owner or owners, as the case may be, do hereby grant and dedicate to the public, for public use, a utility easement over and across the following described property situated in the County of Tulsa, State of Oklahoma, to -wit: A 10' wide utility easement better described as the north 10 feet of the south 70 feet of the East half of the East half of the Southeast quarter of the Southwest quarter (E /2,E /2,SE /4,SW /4) of Section 5, T21N, R14E of the Indian Base and Meridian, Tulsa County, Oklahoma with ingress and egress to and from the same; which utility easement and grant shall be for the several purposes of constructing, maintaining, operating, repairing, and removing any and all public utilities, including, but not limited to, storm and sanitary sewers, telephone and electric lines, poles and fixtures, natural gas and waterlines, and other appurtenant appliances; and together with all rights and privileges incident thereto, and the right to remove or trim trees when the same interfere with said utilities. TO HAVE AND TO HOLD the said utility easement and grant unto the public for public use, forever; the consideration hereof being in full payment for the rights and privileges herein granted. EXECUTED this _ day of ,2017. STATE OF Oklahoma ) ss. ACKNOWLEDGMENT COUNTY OF Tulsa Name: Title: Before me, the undersigned, a Notary Public in and for said County and State, on this day of, , 2017, personally appeared , to me known to be the identical person who subscribed the name of the maker thereof to the within and foregoing instrument as its grantee and acknowledged to me that he executed the same as his free and voluntary act and deed, and as the free and voluntary act and deed of for the uses and purposes therein set forth. Given under my hand and seal of office the day and year last above written. My Commission Expires: NOTARY PUBLIC My Commission Number: Tulsa County Clerk- PAT KEY "" Electronical4, Filed Document Doc# 2015030120 Page(s;: 2 Recorded 041112015 at 12:21 PId ax rut° Receipt,* 530334 Fee 515.00 Doc Stamps: S750.00 File No.: 303595 Mailing Address: FO Box 180, Owasso, OK 74055 GENERAL WARRANTY DEED THIS INDENTURE, Made this 8th day of April, 2015 by and between Danny E. Eberle and Barbara J. Eberle, husband and wife, parties of the first part, hereinafter called party grantors, and the City of Owasso , parry of the second part, party grantee. WITNESSETH: That in consideration of the sum of Ten and no /100 -- ($10.00) dollars receipt of which is hereby acknowledged, said parry grantors do, by these presents grant, bargain, sell and convey unto said party grantee, its successors and assigns, all of the following described real estate situated in the County of Tulsa, State of Oklahoma, to -wit: The East Half of the East Half of the Southeast Quarter of the Southwest Quarter (E /2 E/2 SE/4 SW /4) of Section Five (5), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, Oklahoma, according to the U.S. Government Survey thereof. TO HAVE AND TO HOLD THE SAME, together with, all and singular, the tenements, hereditaments and appurtenances thereunto belonging, or in any wise appertaining, forever. And said party grantors, their heirs, assigns, executors and administrators do hereby covenant, promise and agree to and with said party grantee, at the delivery of these presents that they are lawfully seized in their own right of an absolute and indefeasible estate of inheritance in fee simple, of and in all and singular the above granted and described premises, with the appurtenances; that the same is free, clear, and discharged and unencumbered of and from all former and other grants, titles, charges, estates, judgments, taxes, assessments and encumbrances, of whatsoever nature and kind, EXCEPT: Easements and building restrictions of record and special assessments not yet due; and that party grantors will WARRANT AND FOREVER DEFEND the same unto the said party grantee, its successors and assigns, against said parry grantors, their heirs or assigns and all and every person or persons whomsoever lawfully claiming or to claim the same. !►bbd on��1a� 101 File No.: 303595 Doc # 2015030120 Page: 2 of 2 IN WITNESS WHEREOF, the said party grantors have hereunto set their hands the day and year above written. State of Oklahoma ss. County of Tulsa Danny E.pEbe e �Jca�t.l'ru� �, el� Barbara J. Eberle IJ Before me, the undersigned, a Notary Public in and for said County and State on this 8th day of April, 2015, personally appeared, Danny E. Eberle and Barbara J. Eberle, husband and wife, to me known to be the identical person who subscribed the name of the maker thereof to the foregoing instrument and acknowledged to me that they executed the same as their free and voluntary act and deed of such corporation, for the uses and purposes therein set forth. Given under my hand and seal the day and year last above written. l c� yl A,j _aII Notary�ibttc'Cfieryl A�Hall Commission Expires: April 19, 201F No.: 02007004 File No.: 303595 yOkaahoma Suiteotof CHERYL A. HALL CREEK COUNTY „w a Comm. COMMISSION #02 07004 Ex . RE ,ARCH CpxRNC y CUpP .M WATERLINE. W 8 TER. WA "TA.) 4I 5.30 A!-21M.- A ill N ti ffl ERJC --. . "7 CM1EETp1 WA4N CO.fiY SVOTNH Nh mSCX.<p 1 %1611F PE FWWFMI WATERLINE %RS LF COMIXWTIfIH S6PRE111 P1 6,p y' 1 J C'PrC6C1110 1 aloaP(IPOUxo ? COMMU..XN N, 1 CCNWITX I >p LFIFAI VWCA^A=CR. Fau: suPwaES6xX3 UNEX3Fp LF � m ILOp IC" � p0 plo as alm axp _. srowAT 1p x CretmCl E'pAIE Vu F111ExyoRAM E361MB3]91 IFCxw) RE:CT'CF MA7 WIVK4EW E. AT. RE ITY pf NC6611]N IS. LANAI. 6m W/.T IC CglM�(3 __ r� NJJN ��� �v�.v.v.nwvv`BY�ME/R6 10 21 1 WIVKVE6D r RE: cIttLFI eTRR amwAru T r¢E CI]9 V a st / boU;.. mKVE axwl c01 VKVE ROx 'CRI�OFC1v%5ao:' Es 5 WAT10 P R11GiVfl FVNRE C94NEEigN " t Benchmark —.— Chiseled 'X- o Elev 681.39 Tped -- L . . "7 CM1EETp1 WA4N CO.fiY C0.VNE.ONTO"" GWTgH _ - E.ERxENRRaum - `i`iJ %4 ^ r%, t. 8,9 3 , sE.veR 'slON ev 0 WCAWHA C6W pR16 EOPE 6p Lf - VV VV VNVER SERAMIECCMRAM E WTERMNH %11]If L -.. MSCEEL 6tE EVF. �c - RE:CITY OF qY SO�r.r.�` _ ___ �'L R p / /�/ �/�f 1T� /r y / 1 i. / I' IxlCl, �...�w�.�_.v � 14 IY.. U 1. 6C.rSr r —' a'TMPWO6L�64ES.1.. 14 —�. /I ,C I---•— 55 i Q MH STA. 0 +05, SS UWE 1 WIVKVE6D r RE: cIttLFI eTRR amwAru T r¢E CI]9 V a st / boU;.. mKVE axwl c01 VKVE ROx 'CRI�OFC1v%5ao:' Es 5 WAT10 P R11GiVfl FVNRE C94NEEigN " t Benchmark —.— Chiseled 'X- o Elev 681.39 Tped -- L sd 0 nTh.City Wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Deputy City Clerk SUBJECT: Amendments to the Vision 2025 - Capital Improvements Agreements DATE: September 29, 2017 ACTION REQUESTED: Staff is requesting City Council approval of amendments to certain Capital Improvements Agreements between the City and Tulsa County Board of County Commissioners for projects funded in whole, or in part, by excess sales tax collected through the Vision 2025 initiative. BACKGROUND: Capital Improvements Agreements with Tulsa County are required for each project in order to receive reimbursement through the excess sales tax collected as part of the Vision 2025 initiative. Amended agreements for five of the projects have been submitted for City Council consideration and action extending the time in which pay advances cease and for completion of the projects. In November 2015, staff advised that amendments to these agreements may be listed on the Council Consent Agenda from time to time. PROPOSED AMENDMENTS: The proposed amendments are to extend the terms of each agreement for the following projects: • Owasso East 19th Street and N Garnett Rd Improvements - extend to July 1, 2018 • 76 St N & Main Improvement Project - extend to June 1, 2018 • Heart Healthy 5K Trail Project - extend to November 1, 2019 • Event Facilities Sports Park Project #2 - extend to November 1, 2019 • Sports Complex Feature Splash Pad Project - extend to November 1, 2019 These amendments require City Council approval in order to receive the funds from the Vision Authority. RECOMMENDATION: Staff recommends approval of Amendments to the Capital Improvement Agreements with the Tulsa County Board of County Commissioners for the above listed projects. ATTACHMENTS: • Amendment to Capital Improvements Agreement - 1911, Street and N Garnett Rd • Second Amendment to Capital Improvements Agreement - 761h Street North and Main Improvements Project • Second Amendment to Capital Improvements Agreement - Owasso Heart Healthy 5K Trail Project • Amendment to Capital Improvements Agreement - Owasso Events Facilities- Sports Park Project #2 • Amendment to Capital Improvements Agreement - Owasso Sports Complex Feature Splash Pad Project AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso East 19th Street and North Garnett Road Improvements Project) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment") is entered into as of 2017, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the `Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Party "). WITNESSETH: . WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement'), dated July 9, 2015; and WHEREAS, the Board and the Contracting Party now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof "July 1, 2016" and inserting thereat "July 1, 201 B." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "July 1, 2016" and inserting thereat "July 1, 201 B." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney "Contracting Party" CITY OF OWASSO, OKLAHOMA By_ Name Title :.. . BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Ron Peters Title Chairman Q1TCKMSien2025 SURPLUS\ Omssot76thstreetn& Mai nimprovementstCityof omsso- 76thstn& Mainimpmvements- 2ndamendmenLDoc 2 SECOND AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso 76h Street North and Main Improvements Project) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment ") is entered into as of 2017, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the "Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Party'). WITNESSETH: WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement "), dated June 7, 2016, as amended by Amendment to Capital Improvements Agreement dated December 6, 2016; and WHEREAS, the Board and the Contracting Party now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof "June 1, 2017" and inserting thereat "June 1, 2018." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "June 1, 2017" and inserting thereat "June 1, 2018." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney "Contracting Party" CITY OF OWASSO, OKLAHOMA By_ Name Title "Board" BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Ron Peters Title Chairman QATCIAMsion2025 SURPLUMSand Sprl ngSlRlverdtyparkproject# 1tCityot ss- Rivercitypado-2ndamendmentDoe 2 SECOND AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso Heart Healthy 51t Trail Project) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment ") is entered into as of 2017, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the 'Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Party "). WITNESSETH: WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement'), dated December 1, 2015, as amended by Amendment to Capital Improvements Agreement dated as of December 6, 2016; and WHEREAS, the Board and the Contracting Party now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof °November 1, 2016" and inserting thereat "November 1, 2019." 3. Section 10 of the Agreement is hereby amended by deleting from the third fine thereof "November 1, 2016" and inserting thereat "November 1, 2019." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: City Clerk APPROVED AS TO FORM City Attorney "Contracting Party" CITY OF OWASSO, OKLAHOMA By_ Name Title W. BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Ron Peters Title Chairman 01TCIA\Vsi0n2625 SURPLUSIOwassol5k trai6Cftyofow sso- Hearthealthy5ktrai@ndemendmentDm 2 AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso Events Facilities- Sports Park Project #2) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment") is entered into as of 2017, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the "Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Party "). WITNESSETH: WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement'), dated December 6, 2016; and WHEREAS, the Board and the Contracting Party now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof "November 1, 2017' and inserting thereat "November 1, 2019." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "November 1, 2017' and inserting thereat "November 1, 2019." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: City Clerk "Contracting Party" CITY OF OWASSO, OKLAHOMA By— APPROVED AS TO FORM: Name Title City Attorney BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Ron Peters Title Chairman QATCIAllrs1on2025 SURPLUMOwassotEvents Facility Sports ParklCilyolowasso-Events Facility- Spartsparkprejectg2AMENDMENT.Dw AMENDMENT TO CAPITAL. IMPROVEMENTS AGREEMENT (Owasso Sports Complex Feature Splash Pad Project) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment") is entered into as of 2017, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the "Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Party"). WITNESSETH: WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement'), dated December 6, 2016; and WHEREAS, the Board and the Contracting Party now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof "November 1, 2017' and inserting thereat "November 1, 2019." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "November 1, 2017" and inserting thereat "November 1, 2019." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: "Contracting Party" CITY OF OWASSO, OKLAHOMA City Clerk By_ APPROVED AS TO FORM: Name Title City Attorney "Board" BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Ron Peters Title Chairman CATCIHNision2025 SURPLUS\Owasso'Sports Complex Feature Splash PadlCityofowamoSportsparkfeaturmsplashpadprojectemendmentDac 2 O-T Y'C' ty w it out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing, P.E., CFM Sr. Civil Engineer SUBJECT: East 116th Street North from Garnett Road to North 1291h East Avenue Roadway Improvements - Amendment No. 2 to Agreement for Professional Engineering Services DATE: September 29, 2017 BACKGROUND The City identified the needs for the widening of East 116th Street North from Mingo Road to US 169 as a priority and submitted it to the public for the vision re- capture funding, which was passed in April of 2016. The vision re- capture tax began collection in January 2017 and in that same month, Guy Engineering Services, Inc., was hired for $362,590 to design the roadway portion from Garnett Road to North 129th East Avenue. The project includes the Garnett Intersection improvements and will widen East 116th Street North east of Garnett and connect to the west leg of the intersection improvements at N 129th East Avenue. ADDITIONAL SERVICES NEEDED: During the design process, staff identified the need to separate and expedite the design and construction of the intersection at Garnett and East 116th Street North to better coordinate with other projects to the south, west and east. The intersection will see improvements to the south With the widening of Garnett Road under design contract with McClelland and to the west with the widening of East 1 16th Street North from Mingo to Garnett under design contract with Garver. The goal is to implement the intersection construction improvements sooner, so the intersection does not become a pinch point for all three projects during and after construction. In order to achieve this goal, the design contract needs to be amended creating two separate construction projects with two different design timetables. This amendment would compensate Guy Engineering Services for the additional services required to expedite the design of the intersection and to prepare a second set of bid documents and to provide bidding services. Design Amendment No. I was approved in May to replace the Garrett Creek Lift Station adjacent to East 1 16th Street North with a gravity sewer line. Design Amendment No. 1 increased the design contract by $40,819.00 to a total of $403,409.00. The proposed Design Amendment No. 2 would increase the contract by $38,798.00 for a total contract amount of $442,207.00. FUNDING: Funds are available in the Vision Recapture Fund. RECOMMENDATION: Staff recommends approval of Amendment No. 2 to the Agreement for Professional Engineering Services with Guy Engineering Services, Inc. for East 116th Street North from Garnett Road to North 129th East Avenue in the amount of $38,798.00. ATTACHMENTS: Amendment No. 2 to the Agreement for Professional Engineering Services Location Map AMENDMENT NO.2 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF OWASSO, OKLAHOMA E. 116TH STREET NORTH FROM GARNETT ROAD TO 129TH E. AVENUE THIS AMENDMENT No. 2, to the Agreement for Professional Engineering Services is made and entered into this day of 20 , between the CITY of Owasso, Oklahoma, a municipal corporation of the State of Oklahoma, hereinafter referred to as CITY, and Guy Engineering Services, Inc., a Oklahoma corporation, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY and ENGINEER entered into an AGREEMENT, dated January 3, 2017, under which the ENGINEER was to provide professional services to design the reconstruction and other improvements to E. 116th Street North, from N. Garnett Road to N. 129"' E. Avenue, hereinafter referred to as the AGREEMENT, and WHEREAS, CITY requires certain additional professional services in connection with the PROJECT, hereinafter referred to as the SERVICES, thereby necessitating the amending of the Agreement; WHEREAS, ENGINEER is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT; NOW, THEREFORE, in consideration of the promises contained herein, the parties agree to amend the Agreement as follows: 1.0 SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES, described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AMENDMENT. 2.0 COMPENSATION. The CITY and the ENGINEER agree that the ENGINEER shall be compensated for these additional services on a salary multiplier basis in accordance with Attachment D, COMPENSATION FOR ADDITIONAL SERVICES, which is attached hereto and incorporated by reference as part of this AMENDMENT NO. 2. 3.0 All other terms and conditions of the Agreement of January 3, 2017, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this AGREEMENT on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. (SEAL) ATTEST: Kaje/Broq,6, Corporate Secretary Guy Engineering Services, Inc. John E. Blickensderfer, President Date -TI) (SEAL) APPROVED: CITY OF OWASSO, OKLAHOMA City Clerk APPROVED AS TO FORM: City Attorney Mayor Date RECOMMENDED: City Engineer Pq ATT. "B" AMENDMENT NO.2 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF OWASSO, OKLAHOMA E. 116TH STREET NORTH FROM GARNETT ROAD TO 129TH E. AVENUE SCOPE OF SERVICES ATTACHMENT B B. SCOPE OF SERVICES. The Scope of Services shall be amended as follows: The Scope of Services included as Attachment B of the original contract dated January 3, 2017 shall remain unchanged except as provided below. Additional services included with this Amendment No. 2 are: • The PROJECT shall be designed under two construction projects and the ENGINEER will provide two sets of construction drawings. The first construction plan set shall include the intersection of East 116th Street North and North Garnett Road, with all improvements on the south, north and west legs, and improvements on the E. 116th Street North to approximately 600 feet east of the centerline of N. Garnett Road. The second construction set shall include the 116th Street North roadway from the east terminus of the first project to the east end of the PROJECT. The development of each set of construction drawings shall follow the steps outlined in the original Scope of Services for Preliminary Design Phase (60 %), Final Design Phase (90 %), Final Construction Drawings Phase (100 %), Utility Relocation Services, Limited Bidding Assistance Services and Limited Construction Phase Services, Articles B.3 through 6.8, respectively. • The ENGINEER shall include in the intersection construction plan set, water line replacement of a 12" water main on the north side of 116"' Street North, west of Garnett Road. The planned 12" water line to serve the Fire Training Center east of Garnett Road, shall be included in the construction plans for the intersection. • The intersection construction plans shall not require any landscaping or streetscaping plan as there are no areas planned within the intersection plan set where the median is of adequate width and length for landscaping needs. • The intersection construction plans shall not require any USACE permitting. • No additional Public Meetings will be held due to the splitting the PROJECT into two construction projects. M SCHEDULE. The original project schedule shall be superseded by the schedule outlined in Attachment B -1, Project Schedule. The schedule does not take into the account the time frame needed for Utility relocations, as these tasks are outside the control of the ENGINEER. fE ATT. "D" AMENDMENT NO.2 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF OWASSO, OKLAHOMA E. 116TH STREET NORTH FROM GARNETT ROAD TO 129TH E. AVENUE ATTACHMENT D COMPENSATION FOR ADDITIONAL SERVICES D. COMPENSATION. ENGINEER shall be paid as compensation for the professional services set forth in this Amendment No. 2 and itemized in Attachment D -1 (Fee Schedule), an amount not to exceed Thirty-eight thousand seven hundred ninety -eight and 00 /100 Dollars ($38,798.00). Summary of Amendment No. 2 Fees Preliminary Design Phase (60516) $ 21,938.79 Final Design Phase (90916) $ 4,975.44 Final Construction Document Phase (100 9/0) $ 4,201.95 Limited Bidding Assistance Services: Bidding Services $ 2,762.88 Reproduction of Bidding Documents* $ 994.73 Limited Construction Phase Services (Hourly)* $ 3.924.21 TOTAL $ 38,798.00 *Not to Exceed without City Approval The ENGINEER acknowledges the following summary of modifications to the Fee Schedule as stated in the original Contract and modified by Amendments No. 1 and 2: Original Contract Amount $ 362,590.00 Amendment No. 1 $ 40,819.00 Amendment No. 2 $ 38,798.00 Total Amended Contract Amount X442.207.00 is 1 OF3 ATTACHMENT D -1 PROJECT FEE SCHEDULE Guy Engineering Services, Inc. E. 116th Street North N. Garnett Road to N. 129th E. Avenue - Amendment No. 2 September 7, 2017 Disci Ilnes /HOUrI Rate n°i s a a 5 E c v m t c .� < L Total Labor/ w w - Hours a Subtotal a c w c w` o °o Cost w aU Task $202.61 $181.66 §134.66 $119.15 $95.88 $83.02 $7].90 $79.10 $88.4] $77.]3 §97.28 PRELIMINARY DESIGN PHASE (60% PLANS WATER LINE DESIGN ON WEST LEG 1 10 10 0 21 $0.00 $2,257.86 DESIGN CONSIDERATIONS AT PROJECT SPLIT 4 4 20 28 56 $6125.44 SETUP DUPLICATE DRAWINGS FOR 2ND PROJECT 24 32 56 $5 690.64 REVIEW PRESENT RIGHT OF WAY DEVELOP QUANTITIES & PROBABLE COSTS 2 6 8 16 $1,785 .98 RUBNC- MEEETT♦N6 PREPARE EXHIBITS FOR PUBLIC MTG 0 1 $0.00 PUBLIC MEETING & EVALUATE COMMENTS RECEIVED 0 0.00 PROJECT MANAGEMENT 12 2 14 $2362.48 QA1QC 3 8 it $2061.11 PRELIMINARY DESIGN REVIEW MEETING WITH CITY 21 2 4 $632.64 COORDINATION FOR LEGAL DESCRIPTIONS /EXHIBITS 4 4 $726.64 Total Man -hours For Each Cataqofy 6 60 0 0 0 0 78 0 2 778 SUBTOTAL LABOR COST= $21,642.79 Direct Expenses: PROPERTY REPORTS (by SUB•CONSULTANT) $ 250.00 REPRODUCTION (5 Full -size Plan sets +PDF) $ .46.00 Total Direct Expenses $296.00 TOTAL COST PRELIMINARY DESIGN PHASE (60% PLANS) $21,938.79 1 OF3 FINAL DESIGN PHASE. 90 %) PREPARE FINAL PLANS SHEET SET FINALIZE CALCULATIONS & SYSTEM NEEDS FINALIZE WATER LINE QUANTITIES & NOTES FINALIZE SUMMARY TABLES DATA PREPARE ESTIMATE PREPARE DRAFT SPECIAL PROVISIONS SPECFICATIONS PREPARE ODEQ REPORT & PERMIT APPLICATION PROJECT MANAGEMENT QA/QC FINAL DESIGN REVIEW MEETING WITH CITY 7 2 2 2 2 4 2 2 6 4 2 4 21 0 0 3 12 6 0 2 4 4 4 $0.00 $0.00 $419.96 $1,432.10 1 $839.92 $0.00 $363.32 545.88 $726.64 $607.62 - Roo o- ,�.EE, -,,.a PREPARE EXHIBITS FOR PUBLIC MTG D $0.00 PUBLIC MEETING & EVALUATE COMMENTS RECEIVED Total Man -hours For Each Category 0 15 ul 141 01 01--- 01 01 41 0 35 $0.09 SUBTOTAL LABOR COST = Direct Expenses: REPRODUCTION (5 Full -size Plan sets+ POF) $ 46.00 Total Direct Expenses FINAL CONSTRUCTION DOCUMENTS TOTAL COST FINAL DESIGN PHASE (90% PLANS) PHASE 100% $4,929-44 $46.00 $4,975.44 PREPARE FINAL CONSTRUCTION PLANS 1 6 8 75 1 604.32 PREPARE FINAL CONSTRUCTION DOCUMENTS UPDATE ENGINEER'S ESTIMATE OF PROBABLE COST COORDINATION WITH SUB - CONSULTANTS i 1 1 2 1 1 1 4 2 2 $511.24 $300.87 300.81 PROJECT MANAGEMENT 7 2 2 5 748.49 QA/QC 2 1 2 5 $736.28 Total Man -hours For Each Category 1 8 1 12 0 0 0 0 8 0 3 33 SUBTOTAL LABOR COST Direct Expenses: None Total Direct Expenses TOTAL COST FINAL CONSTRUCTION DOCUMENTS PHASE 100%) $4,201.9 5 $0.00 $4,201.95 TOTAL CIVIL DESIGN COST $31,116.18 2OF3 LIMITED BIDDING ASSISTANCE SERVICES RESPOND TO QUESTIONS FROM PROSPECTIVE BIDDERS ATTEND PRE -BID CONFERENCE ASSIST PREPARATION OF ADDENDA PREPARE BID TABULATION /LETTER OF RECOMMENDATION PROJECT MANAGEMENT 7 ? 2 2 i 2 2 2 3 1 4 4 2 6 2 601.62 $601.62 $363.32 $833.00 $363.32 Total Man -hours For Each Cate o i 1 91 01 71 01 01 01 01 01 01 11 18 SUBTOTAL LABOR COST= $2762.88 - Direct Expenses: REPRODUCTION (20 Full -size Construction Plan sets) NOT TO EXCEED WITHOUT CITY APPROVAL REPRODUCTION (20 Half -size Construction Plan sets) NOT TO EXCEED WITHOUT CITY APPROVAL REPRODUCTION (20 Contract Documents/Bid Books) NOT TO EXCEED WITHOUT CITY APPROVAL $ 199.73 $ 50.00 745.00 Total Direct Expenses TOTAL LIMITED BIDDING ASSISTANCE SERVICES $994.73 $3,757.61 TOTAL CIVIL DESIGN COST+ BIDDING ASSISTANCE $34,873.79 LIMITED CONSTRUCTION Y PHASE SERVICES (HOURL ATTEND PRE -WORK CONFERENCE REVIEW& APPROVE SHOP DRAWINGS RESPOND TO RFI s SITE VISITS AS REQUESTED ASSIST IN CHANGE ORDER PREPARATION ATTEND SUBSTANTIAL COMPLETION MEETING PREPARE DEFICIENCIES LIST ATTEND FINAL INSPECTION PREPARE RECORD DRAWINGS PROJECT MANAGEMENT 1 21 1 i 2 1 2 1 2 1 1 1 3 1 1 3 1 1 2 2 1 2 2 2 2 2 4 3 2 8 1 $363.32 $27294 300.81 $363.32 $272 94 $545.88 $364.22 $363.32 $895.80 $181.66 Total Man -hours For Each Category 0 74 0 4 0 0 0 0 3 0 7 28 SUBTOTAL LABOR COST = $3 924.21 TOTAL LIMITED CONSTRUCTION PHASE SERVICES $3,924.21 TOTAL CIVIL DESIGN COST+ BIDDING ASSISTANCE+ LIMITED CONSTRUCTION PHASE SERVICES $38,798.00 3 OF3 ATTACHMENT 8.1 REVISED PROJECT SCHEDULE FOR CITY OF OWASSO �emonna■ wennonn�■ wo■ m��moi ■no�n■oun�■n■owwouuonno�u■o■■wo ® uwt ■ua ®�■�uowa� ®■moa■muo ® o m e ®� ® ® ® ® ®■® ® ®ua ®v ®�uw. m mm meawuuuuwm ®ou.�■■w■®m■suuruuaw�■o. ® ® ® ®wa ®usua■ m wuo®■ uawa ®■a■uawn■u■wa■■u®■auwwuuwa� ®ua■ ® m� ®■ ®wa��ww��wu ®uaawe®■�uu�su ®� ®■ ® -. mm ®■®uw ®■®® uuBa■a■®nu ®ua■ m a® aua ®uauo�wa ® ®oauu ®mss■ ®nu ®uu ®uu ®■ ® oaur ■ a ■®uuuauw�■�■ ®rouu■wwuua ®m■ ®s ®■ m.. mPENE1VCFevi MlllIMRUPYIM[P9E[iNl wwtuwuu■a e■ odwa ®uaauus�agaa■u■®■■e ®� ®uu ®uuuu■ ® ®ua■ / ptnx5 ���� �Owuu�ww����uV ���uu ®�� ® .. ,. .., .. 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Su1- 11,1 -1 0 — 1--- P1Rttlt REVISED PROJECT SCMEDULE FOR omounam�aunouuauuom�onnanuoun�nnonuounonnonnonnouuo m 0�MOww MIME 11110111111110111M MEmi MIMi �iriw . imni1M wuME��a�i m SIDES MOM 1m100111 �mamo mm=nim ® mm °o ®i m®��MIMS w®wa111111M�nnm� i®w�wmwwm 1 m v ® ®a® Elm �mnm ®gym ® ® 10111111111111111 ®�mmn• ®maw ®1 m .... O ® ®atltlunm m SIEMENS! M1111111 umloa ®tla ®m�tln ®ems ®m1mtl 1111011101 � m" ° " °�`• ". ° "• ° °,,, " "• "• "••• "'"' wutwwm�e ®wwwwuww wwwnwuww ®wd�mm��0�m� ®1 0��= ® � MINU IWtl�tl�A ® ®m� ®m•m•N onmm1m111111 O 111 � no via to tl0 IS O ®A1® ��� m om•�mrm��1 ME 111101® ® m mm.wtlawwwm._MEtluun 1 ®mom m w�oa ®wa ®®11111111121101111 m atlw ® ®® ME 111110, m 11011101111111111 m�aa���mi�ra�witl����� � a i m owtl MIMS m MOM llMmn m 11CMmmm.wa�s��mww ®mwu. wwtl�mo ®r ®1111101111111 ® ww1111MM wu ® ®®tlwm.mMMMm ■ ®gym ® ® ®� ®�wtl� m - Otldntlm01wtlm•m�m�mnmm�tlwm �m.md' ®m•m�m1ww1 ® m1m1ppm��wuwN ® ®��mm•m mtlam.� ® ®®m®. ®� ®1111111 m Om�tltlm�ww ®m��mmnmtldtltltltlw �tltlnum1 ® ® ® ® ®1 m ow�wn�m ®_wnwowwwnwn�mdnm m mwunw�mmi ®ww�mmmam�uu�n�m m�mmwn�� ®oi m w7W�Nntlwwwwwwnnwmwmddwnwn�m■ nowmdw�ww® m o�uuanmtltlmanuoa ®�utlunuununnum n�m•m�mm•� l m wu7�m�mtldwYdpW�nwmnw��n��Nn�NNOm�nnNw11 C7 Al1Y . Su1- 11,1 -1 0 — 1--- P1Rttlt CITY OF OWASSO P.O. 180 Owasso. OK 74055 918.376.1500 wwwAtyofowamo com AND AWV ;Kwn; SP[K'TSP�! SIXIM PROPOSED VISION RECAPTURE PROJECTS 116TH STREET NORTH LOCATION MAP My v 4 Pe �Q The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney SUBJECT: Mediation in City of Owasso v. Cavins Owasso 1, LLC, et a1. Resolution 2017 -18 DATE: September 29, 2017 BACKGROUND: This is a condemnation matter filed by the City of Owasso against Cavins Owasso 1, LLC, et al. to obtain property deemed necessary for the Garnett Widening Project from 96th Street North to 106th Street North. The parties to this litigation have mutually declared their willingness to participate in mediation to be held on October 13, 2017. For purposes of mediation, it is necessary for the City of Owasso to designate a settlement representative and give that representative full and final settlement authority. Staff recommends the City Manager, Warren Lehr, be designated at the City's representative and given full and final settlement authority. PROPOSED ACTION: Approval of proposed Resolution 2017 -18 conferring full and final settlement authority upon the City Manager, or his designee if necessitated, and additionally naming the City Manager or his designee as the City's representative at the scheduled mediation. RECOMMENDATION: Staff recommends designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the case of City of Owasso v. Cavins Owasso 1, LLC, et a1., and additionally conferring full and final settlement authority upon the City Manager in this matter through approval of proposed Resolution 2017 -18 memorializing the same. ATTACHMENT: Resolution 2017 -18 OWASSO CITY COUNCIL RESOLUTION 2017 -18 A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, NAMING THE CITY MANAGER OR HIS DESIGNEE AS THE SETTLEMENT REPRESENTATIVE FOR THE MEDIATION SCHEDULED ON OCTOBER 13, 2017, OR AT SUCH OTHER TIME AS IT MAY BE RESCHEDULED OR CONTINUED, IN THE LITIGATION STYLED, CITY OF OWASSO v. CAVINS OWASSO 1, LLC, et al. AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO THE CITY MANAGER OR HIS DESIGNEE. WHEREAS: The City of Owasso filed a condemnation matter in the District Court of Tulsa County captioned as City of Owasso v. Covins Owasso 1, LLC, et al., to obtain Right -of -Way for property deemed necessary for the Garnett Widening Project from 96th Street North to 106th Street North, and, WHEREAS: The City of Owasso has agree to attend mediation to occur on the 134h day of October, 2017, and to bring an authorized representative possessing full and final settlement authority to be used at his or her discretion during the mediation, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City Manager, Warren Lehr, and additionally designate the City Manager as the City's representative for the mediation, THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Warren Lehr, in his capacity as City Manager, or his designee if necessitated, is hereby named as the settlement representative for the City of Owasso for purposes of the above - described mediation on October 13, 2017, or at such other time as the mediation may be rescheduled or continued, AND, BE IT FURTHER RESOLVED THAT: Warren Lehr, or his designee if necessitated, is hereby vested with full and final settlement authority on behalf of the City of Owasso in the above - styled litigation matter. APPROVED AND ADOPTED this 31d day of October, 2017, by the City Council of the City of Owasso, Oklahoma. Mayor Lyndell Dunn ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/16/17 Department Payroll Expenses Total Expenses Municipal Court 5,920.37 8,722.05 Managerial 24,442.52 34,526.30 Finance 16,431.89 25,035.88 Human Resources 8,993.47 14,525.03 Community Development 17,949.59 28,139.48 Engineering 18,204.15 27,409.49 Information Systems 14,458.21 21,881.02 Support Services 8,678.95 12,958.47 Cemetery 1,816.90 2,531.55 Police Grant Overtime 4,570.54 4,629.98 Central Dispatch 23,217.69 38,010.78 Animal Control 4,654.72 6,602.69 Emergency Preparedness - Stormwater /ROW Maint. 10,685.20 15,990.03 Park Maintenance 9,765.80 14,220.38 Culture /Recreation 7,517.76 12,010.10 Community- Senior Center 4,957.50 6,754.96 Historical Museum 664.40 745.98 Economic Development 3,496.85 5,246.40 General Fund Total 186,426.51 279,940.57 Garage Fund Total 7,301.57 11,210.27 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 159,648.42 239,349.90 Police Fund 38 Total 148,057.32 226,591.81 Streets Fund 39 Total 13,953.11 22,708.89 Stormwater Fund 27 Total 1,346.15 1,823.89 Worker's Compensation Total 2,408.00 2,886.16 Strong Neighborhoods Total 3,976.20 5,763.10 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9/28/17 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 46,124.14 HEALTHCARE MEDICAL SERVICE 39,003.18 HEALTHCARE MEDICAL SERVICE 21,592.89 HEALTHCARE MEDICAL SERVICE 25,934.73 HEALTHCARE MEDICAL SERVICE 0.00 HEALTHCARE MEDICAL SERVICE 0.00 ADMIN FEES 0.00 HCC LIFE INSURANCE STOP LOSS FEES 0.00 HEALTHCARE DEPT TOTAL 132,654.94 DELTA DENTAL DENTAL MEDICAL SERVICE 5,320.74 DENTAL DEPT TOTAL 5,320.74 HEALTHCARE SELF INSURANCE FUND TOTAL 137,975.68