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Home My WebLink About2017.10.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY ��G�\��1 Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting (;M Tuesday, October 3, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • September 19 B. Approve claims 2017, Regular Meeting 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 9116117 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 29, 2017. C' l Gl Juliann M. Stevens, De L4y City Clerk yr OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 19, 2017 The Owasso Public Works Authority met in regular session on Tuesday, September 19, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 15, 2017. 1. Call to Order Vice -Chair Chris Kelley called the meeting to order at 7:35 pm. 2. Roll Call Present Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Assistant Authority Manager - Sherry Bishop Authority Attorney - Julie Lombardi Absent Chair- Lyndell Dunn Authority Manager - Warren Lehr 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • September 5, 2017, Regular Meeting • September 12, 2017, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $490,496.96. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of a dump truck for the Water Division and declaration of a surplus vehicle Travis Blundell presented the item recommending approval to purchase a 2018 Ram 5500 regular cab, diesel, four -wheel drive truck with a dump bed in the amount of $62,019.15 from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, per Oklahoma State Bid Contract SW60035 and to declare the 2002 Chevy Silverado dump bed truck as surplus. OPWA September 19, 2017 Page 2 There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the purchase of the vehicle per the Oklahoma State Bid, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Mr. Bonebrake moved, seconded by Ms. Moberly to declare the 2002 Chevy Silverado dump bed truck as surplus, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to the purchase of a pickup truck for the Recycle Division and declaration of a surplus vehicle Roger Stevens presented the item recommending approval to purchase a new Ford F250 regular cab dedicated CNG pickup in the amount of $37,458 from Bill Knight Ford of Tulsa, Oklahoma, per Oklahoma State Bid Contract SW60035 and to declare the 1996 Dodge 1500 pickup truck as surplus. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the purchase of the vehicle per the Oklahoma State Bid, as recommended YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Mr. Bush moved, seconded by Ms. Moberly to declare 1996 Dodge 1500 pickup truck as surplus, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to a budget amendment for debt service Linda Jones presented the item recommending approval of a budget amendment increasing the appropriation for expenditures for debt service by $50,000 for debt pre- payment of Oklahoma Water Resources Board (OWRB) Series 1999B, 2001 B, and 2001C Notes. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the budget amendment increasing the appropriation for expenditures, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to a Development and Financing Agreement with BROGRAN, LLC (Mowery Lofts & Retail) for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance Sherry Bishop presented the item recommending approval of the Development and Financing Agreement with BROGRAN, LLC. OPWA September 19, 2017 Page 3 There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the agreement with BROGRAN, LLC, and authorize execution of the agreement, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 9. Report from OPWA Manager None 10. Report from OPWA Attorney None 11. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 9/2/17 • Monthly Budget Status Report - August 2017 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 13. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried 4 -0 and the meeting adjourned at 7:49 pm. Chris Kelley, Vice -Chair Lisa Wilson, Minute Clerk Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA OK DEPT OF ENVIRONMENTAL QUALITY PERMIT FEE $585.59 HALE ACRES SEWER -Total $585.59 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $96.34 OPWA -Total $96.34 CITY OF OWASSO ADMIN OVERHEAD 525,000.00 JPMORGAN CHASE BANK CHARACTER TRAINING $57.90 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION $37.50 JPMORGAN CHASE BANK EQUIP ONE - PROPANE $30.52 JPMORGAN CHASE BANK LOCKE- REPAIR $94.68 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $12.99 JPMORGAN CHASE BANK WALMART- SUPPLIES $195.02 STANDLEY SYSTEMS, LLC MAINTENANCE AGREEMENT $252.87 UNIFIRST HOLDINGS LP UNIFORM CLEANING $98.09 UNITED STATES CELLULAR PW CELL PHONES $40.38 CORPORATION LOWES- SUPPLIES $44.62 OPWA ADMINISTRATION -Total $25,819.95 BANCFIRST 874320013/13 -06DW $89,854.00 BANCFIRST FAP -01- 0003 -L /01C $73,189.00 BANCFIRST FAP -10- 0002 -L /10 $7,232.44 BANCFIRST ORF -01- 0002 -U01B $134,884.20 BANCFIRST ORF -09- 0003- CW /09B $55,960.40 BANCFIRST ORF -09- 0007- CW /09C $23,361.34 BANCFIRST ORF -10- 0014 -CW /SANTA FE $14,375.74 BANCFIRST ORF -13- 0005 -CW /RANCH CR $25,377.32 BANCFIRST ORF -99- 0008 -U99B $40,736.42 OPWA DEBT SERVICE -Total UNIFORM CLEANING $464,970.86 JPMORGAN CHASE BANK LOWES- SUPPLIES $44.62 JPMORGAN CHASE BANK W MGMT- TIPPING FEES $880.18 UNIFIRST HOLDINGS LP UNIFORM CLEANING $26.48 RECYCLE CENTER -Total $951.28 CRANE CARRIER COMPANY AIR CHAMBERS $218.03 CRANE CARRIER COMPANY PARTS $994.68 JPMORGAN CHASE BANK AMERIFLEX -HOSES $274.00 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $39.48 JPMORGAN CHASE BANK FASTENAL- NUTS /BOLTS $60.75 JPMORGAN CHASE BANK FASTENAL -PARTS $20.78 JPMORGAN CHASE BANK GRAINGER -PPE $33.18 SPOK, INC. PAGER USE $62.16 TULSA EMERGENCY MEDICAL CENTER DRUG SCREENING $71.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $72.22 UNITED ENGINES, LLC GRABBER GEAR $1,770.87 0 Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA UNITED ENGINES, LLC PARTS $1,177.67 UNITED STATES CELLULAR PW CELL PHONES $42.15 CORPORATION FASTENAL -PARTS $10.43 REFUSE COLLECTIONS -Total GRAINGER- GREASE $4,836.97 DONALD RAY HILTON METER READER $250.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $27.76 KORY MCCRACKEN METER READER $250.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,331.27 INC LOCKE- SUPPLIES $234.87 TODD C. KIMBALL METER READER $412.65 UTILITY BILLING -Total LOWES- WRENCHES /ROPE $4,271.68 JPMORGAN CHASE BANK ATWOODS- GRINDER $162.43 JPMORGAN CHASE BANK DEQ- LICENSE FEE $124.00 JPMORGAN CHASE BANK GRAINGER -PPE $33.17 JPMORGAN CHASE BANK HD SUPPLY -PARTS $96.00 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES $48.80 JPMORGAN CHASE BANK IRBY- BREAKER $725.36 JPMORGAN CHASE BANK LOWES- SOLDERING IRON $24.95 JPMORGAN CHASE BANK TIMMONS -FUEL $232.36 SPOK, INC. PAGER USE $53.78 TWIN CITIES READY MIX, INC CONCRETE $96.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $78.66 WASTEWATER COLLECTIONS -Total $1,675.51 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $187.50 JPMORGAN CHASE BANK DEQ- LICENSE FEE $62.00 JPMORGAN CHASE BANK FASTENAL -PARTS $10.43 JPMORGAN CHASE BANK GRAINGER- GREASE $19.36 JPMORGAN CHASE BANK GRAINGER -LAMPS $201.20 JPMORGAN CHASE BANK GRAINGER -PPE $3117 JPMORGAN CHASE BANK HOME DEPOT -GAS CAN $20.99 JPMORGAN CHASE BANK LOCKE -PHOTO CELL $38.38 JPMORGAN CHASE BANK LOCKE- SUPPLIES $234.87 JPMORGAN CHASE BANK LOWES -TOOL PARTS $3.86 JPMORGAN CHASE BANK LOWES- WRENCHES /ROPE $94.05 JPMORGAN CHASE BANK MCMASTER - RUBBER TUBES $58.95 JPMORGAN CHASE BANK MUSTANG MOWERS -MOWER $6,852.98 JPMORGAN CHASE BANK OREILLY - BATTERIES $235.08 JPMORGAN CHASE BANK P &K EQUIP - GREASE $8.97 JPMORGAN CHASE BANK W MGMT- SLUDGE REMOVAL $4,236.77 JPMORGAN CHASE BANK WALMART -WATER $26.40 SPOK, INC. PAGER USE $17.76 UNIFIRST HOLDINGS LP UNIFORM CLEANING $106.80 PA Claims List - 10/3/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER TREATMENT -Total $12,449.52 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $600.00 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $745.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $19.96 JPMORGAN CHASE BANK GRAINGER -PPE $33.17 JPMORGAN CHASE BANK LOCKE -PLUG $11.43 JPMORGAN CHASE BANK LOWES- SUPPLIES $23.28 JPMORGAN CHASE BANK TIMMONS -FUEL $232.36 SPOK, INC. PAGER USE $93.30 TOMMY E. KITCHEN WATER MODEL UPDATE $1,887.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING $101.30 WATER -Total $3,747.40 OPWA -Total $519,405.10 67 OPWA SALES TAX BANCFIRST 800650020/2016 NOTE $80,211.75 BANCFIRST 87440500412008 NOTE $99,907.50 OPWA STF DEBT SERVICE -Total $180,119.25 OPWA SALES TAX -Total $180,119.25 69 OPWA SALES TAX SUB SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT $46,925.45 ACCOUN OPWA ST SUB -DEBT SERV -Total $46,925.45 OPWA SALES TAX SUB ACCOUN -Total $46,925.45 OPWA Grand Total $746,449.80 N Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 0916/17 Payroll Expenses Total Expenses 11,415.37 5,997.60 14,485.83 13,434.39 10,286.95 16,138.60 2,376.40 16,750.65 11,176.31 24,648.55 23,118.25 16,886.87 23,698.99 3,620.27 FUND TOTAL 74,135.14 119,899.89