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HomeMy WebLinkAbout2017.09.19_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 19, 2017 The Owasso City Council met in regular session on Tuesday, September 19, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 15, 2017. 1. Call to Order Vice -Mayor Chris Kelley called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Doug Johnson of Beacon Hill Baptist Church, 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Vice -Mayor - Chris Kelley Councilor - Doug Bonebrake Councilor -Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: Assistant City Manager - Sherry Bishop City Attorney - Julie Lombardi Absent Mayor - Lyndell Dunn City Manager - Warren Lehr 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 5, 2017, Regular Meeting • September 12, 2017, Regular Meeting B. Approve claims C. Accept donation from Friends of the Owasso Police Department and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $10,000 D. Accept the $1,000 donation from Kirk Chiropractic and approve budget amendments in the Police Department, Half -Penny Sales Tax Fund and the Fire Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $500 in each fund Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $1,140,314.45. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Owasso City Council September 19, 2017 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Consideration and appropriate action relating to Ordinance 1106, closing to the public use a portion of the utility easement located at 7906 N 144 E Ave (Champions East subdivision) Bronce Stephenson presented the item recommending approval of Ordinancel 106. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1 106, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to Ordinance 1107, closing to the public use utility easements located at 201 S Main St (Seven6Main) Bronce Stephenson presented the item recommending approval of Ordinance 1107. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve Ordinance 1107, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to Ordinance 1108, OA -17 -04 (Mingo Crossing), annexing property located on the east side of N Mingo Rd, approximately a quarter mile south of the intersection of E 106 St N and N Mingo Rd Bronce Stephenson presented the item recommending approval of Ordinance 1108. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Ordinance 1108, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to Ordinance 1109, annexation OA -17 -02 and rezoning OZ -17 -01 for property located just east of US Highway 169 on the southeast corner of E 126 St N and N 139 E Ave Bronce Stephenson presented the item recommending approval of Ordinance 1109, annexing and rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping). There were no comments from the audience. seconded by Ms. Moberly to approve Ordinance YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 After discussion, Mr. Bonebrake moved, 1109, as recommended. Owasso City Council September 19. 2017 Page 3 11. Consideration and appropriate action relating to the final plat for Morrow Place located south of E 126 St N on the east side of N 129 E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Morrow Place. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the Final Plat for Morrow Place. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to the final plat for Estates of Morrow Place located north of E 116 St N on the east side of N 129 E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Estates of Morrow Place. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the Final Plat for Estates of Morrow Place. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to acquisition of right -of -way for the Garnett Rd Improvements Project (E 106 St to E 116 St N) Roger Stevens presented the item recommending approval of the purchase of rights -of -way and easement and authorization for payment in the amount of $29,065.94 to Martin Fisher. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the purchase and payment in the amount of $29,065.94, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to bids received for the 80 ft Communications Tower Project for the Owasso Public Safety Operations and Training Complex David Hurst presented the item recommending rejection of all bids. Staff will revise the bid specifications and re- submit the project for bidding. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to reject all bids as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to bids received for the Liquid Petroleum Gas Live -Fire Training Props for the Owasso Public Safety Operations and Training Complex David Hurst presented the item recommending rejection of all bids. Staff will revise the bid specifications and re- submit the project for bidding. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to reject all bids as recommended. Owasso City Council September 19, 2017 Page 4 YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 16. Consideration and appropriate action relating to bids received for Fire Room Lining System for the Owasso Public Safety Operations and Training Complex David Hurst presented the item recommending the award of a bid to Jahnke and Sons Construction, Inc., DBA /WHP Training Towers, in an amount not to exceed $356,714 and authorization to execute the contract. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to Jahnke and Sons Construction, Inc., DBA /WHP Training Towers in the amount of $356,714, and authorize execution of the contract, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 17. Consideration and appropriate action relating to an Assistance to Firefighter Grant Mark Stuckey presented the item recommending acceptance of the grant award in the amount of $68,000 for the purchase and installation of a Self- Contained Breathing Air Compressor to be located at the Owasso Public Safety Operations and Training Complex. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to accept the grant, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 18. Consideration and appropriate action relating to a contract for construction administration services for the Owasso Public Safety Operations and Training Complex Mark Stuckey presented the item recommending approval of a contract with Williams Spurgeon Kuhl and Freshnock (WSKF) of Kansas City, for Construction Administration Services for an amount not to exceed $326,205 and authorization to execute the contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the contract in the amount of $326,205 with Williams Spurgeon Kuhl and Freshnock, and authorize execution of the contract, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 19. Consideration and appropriate action relating to acceptance of the Waggin' Trail Dog Park Project and authorization for final payment Larry Langford presented the item recommending acceptance of the Dog Park Phase 2 construction and authorization to issue final payment to Carter Douglas in the amount of $21,905.32, resulting in a final contract amount of $232,412.40. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 Owasso City Council September 19, 2017 Page 5 20. Consideration and appropriate action relating to acceptance of the Skate Park Lighting Project and authorization for final payment Larry Langford presented the item recommending acceptance of the Skate Park lighting construction and authorization to issue final payment to Third Generation Electric, Inc. in the amount of $6,270, resulting in a final contract amount of $125,400. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 21. Consideration and appropriate action relating to Ordinance 1110, relating to Ordinance 759; repealing said ordinance combining the office of city clerk and city treasurer; repealing all ordinances or parts of ordinances in conflict; and declaring an effective date Sherry Bishop presented the item recommending approval of Ordinance 1110 repealing Ordinance 759, effectively separating the offices of city clerk and city treasurer. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve Ordinance 11 10, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 22. Consideration and appropriate action relating to a City Council Policy Statement documenting the authority of the city manager to supervise the city clerk Sherry Bishop presented the item recommending approval of Council Policy Statement 2017- 01. There were no comments from the audience. Ms. Moberly moved, seconded by Mr. Bush to approve Council Policy Statement 2017 -01, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 23. Consideration and appropriate action relating to Resolution 2017 -16, establishing fees and charges for services provided by the Owasso Animal Shelter and establishing an effective date Sherry Bishop presented the item recommending approval of Resolution 2017 -16. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Resolution 2017 -16, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 24. Consideration and appropriate action relating to Resolution 2017 -17, establishing fees and charges for services provided by the Owasso Ambulance Service and establishing an effective date Sherry Bishop presented the item recommending approval of Resolution 2017 -17. Owasso City Council September 19, 2017 Page 6 There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Resolution 2017 -17, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 25. Consideration and appropriate action relating to an agreement for management and operation of Youth Court Julie Lombardi presented the item recommending approval of an agreement with Youth Services of Tulsa, Oklahoma in the amount of $49,500 and authorization for the City Manager to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the agreement in the amount of $49,500 with Youth Services of Tulsa, and authorize the City Manager to execute the agreement, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 26. Consideration and appropriate action relating to the indebtedness of the OPWA in the Development and Financing Agreement with BROGRAN, LLC (Mowery Lofts & Retail) for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance Sherry Bishop presented the item recommending approval of the indebtedness of the OPWA. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the indebtedness, as recommended. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None Motion carried: 4 -0 27. Report from City Manager Ms. Bishop commented that the City's use of JP Morgan credit cards has earned a $47,604 rebate to be received later this month. 28. Report from City Attorney None 29. Report from City Councilors Councilors commented on recent community events and acknowledged efforts of staff. 30. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9/2/17 • Health Care Self- Insurance Claims - dated as of 9/14/17 • Monthly Budget Status Report - August 2017 Owasso City Council September 19, 2017 Page 7 37. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 32. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Kelley NAY: None n Motion carried 4 -0 and the meeting adjourned at 7:35 p4 / Chris Kelley, Vice -Mayor Llsa Wilson, Minute Clerk