HomeMy WebLinkAbout2017.10.17_OPGA Agendao PUBLIC NOTICE OF THE MEETING OF THE y
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OWASSO PUBLIC GOLF AUTHORITY i�lo
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055 61M
Regular Meeting
Tuesday, October 17, 2017 - 6:30 pm
1. Call to Order
Chair Lyndell Dunn
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.)
A. Approve minutes:
• October 3, 2017, Regular Meeting
• October 10, 2017, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent
Agenda
5. Report from OPGA Manager
6. Report from OPGA Attorney
7. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports - Pay Period Ending Date 9/30/17
• Monthly Budget Status Report - September 2017
8. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City
Hall, 200 S Main St, at 6:00 pm on Friday, October 13, 2017
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Sherry Bisho , City Clerk ff
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, October 3, 2017
The Owasso Public Golf Authority met in regular session on Tuesday, October 3, 2017, in the
Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public
Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at
6:00 pm on Friday, September 29, 2017.
1. Call to Order
Chair Lyndell Dunn called the meeting to order at 7:49 pm.
2. Roll Call
Present Absent
Chair - Lyndell Dunn Trustee - Jeri Moberly
Vice -Chair -Chris Kelley
Trustee - Doug Bonebrake
Trustee - Bill Bush
A quorum was declared present.
Staff:
Authority Manager - Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.)
A. Approve minutes:
• September 19, 2017, Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with
claims totaling $44,335.59.
YEA: Bonebrake, Bush, Kelley, Dunn
NAY: None
Motioned carried: 4-0
4. Consideration and appropriate action relating to items removed from the Consent
Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
o Payroll Payment Reports - Pay Period Ending Date 9/16/17
OPGA
October3,2017
Page 2
8. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
None
9. Adjournment
Mr. Bush moved, seconded by Dr. Kelley to adjourn the meeting.
YEA: Bonebroke, Bush, Kelley, Dunn
NAY: None
Motion carried 4-0 and the meeting adjourned at 7:50 pm.
Lyndell Dunn, Chair
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, October 10, 2017
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, October 10, 2017, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted at City Hall, 200 S Main at 6:00 pm on Friday, October 6, 2017,
1. Call to Order
Mayor/Chair Lyndell Dunn called the meeting to order at 6:00pm.
Present Absent
Mayor/Chair - Lyndell Dunn None
Vice-Mayor/Vice-Chair-Chris Kelley
Councilor/Trustee - Doug Bonebrake
Councilor/Trustee - Bill Bush
Councilor/Trustee -Jeri Moberly
A quorum was declared present.
2. Presentation and discussion relating to Festival Park update
Larry Langford and representatives from GH2 Architects presented the proposed design and
discussion was held.
3. Discussion relating to Tax Increment Financing, Owasso Redbud District, Increment District
No. 1, Development Project Assistance - proposed Development and Financing Agreement
with Main Street Development, LLC, (Seven6Main project)
Bronce Stephenson presented the item and discussion was held. It was further explained
that an item would be placed on the October 17, 2017, City Council and Owasso Public
Works Authority agendas for consideration and action.
4. Discussion relating to Community Development items
A. Easement closure - 9804 E 84rh St N
B. Annexation - 1061h & Garnett Right -of -Way (OA-17-05)
C. PUD - Mingo Crossing (PUD-17-02 & OZ-17-06)
Bronce Stephenson presented items 4A, 4B, and 4C and discussion was held. It was further
explained that each item would be placed on the October 17, 2017, City Council agenda
for consideration and action.
5. Discussion relating to an ordinance amending the stormwater management program
Roger Stevens introduced Charlene Lawrence, Pre-Treatment/Stormwater Manager. Ms.
Lawrence presented the item and discussion was held. It was further explained that a public
meeting would be held on Monday, October 30, 2017. This item will be placed on a future
agenda for additional discussion.
6. Discussion relating to Fire Department purchase of a Wildland Vehicle
Mark Stuckey presented the item and discussion was held. It was further explained that an
item would be placed on the October 17, 2017, City Council agenda for consideration and
action.
7. Discussion relating to Main Police Station Renovation
Scott Chambless presented the item and discussion was held.
Owasso City Council, OPWA & OPGA
October 10, 2017
Page 2
8. Discussion relating to Revenue Anticipation Note (RAN) financing for capital improvement
projects
Linda Jones presented the item and discussion was held. It was further explained that an
item would be presented in November 2017, for City Council and Owasso Public Works
Authority consideration and action.
9. Discussion relating to City Manager items
Warren Lehr
• Monthly sales tax report - Linda Jones presented the sales tax report and
discussion as held.
• 2018 City Council election - Mr. Lehr advised that a resolution calling the 2018
election for Wards 1 and 2 City Council Representation would be placed on the
November 7, 2017, City Council agenda for consideration and appropriate
action.
• Hotel Tax Fund - Mr. Lehr provided a brief history of the Hotel Tax Fund,
Councilor Moberly presented comments from the Owasso Economic
Development Authority regarding fund balance. Discussion was held.
• City Manager report - Mr. Lehr reported a Joint Meeting of the OEDA and City
Council to be held Thursday, October 26, 2017, to receive and discuss the
economic development assessment from TadZo Consulting.
10. City Council/Trustee comments and inquiries
Councilor Bonebrake mentioned the Keep Owasso Clean event to be held Saturday,
October 14, 2017. Councilor Moberly reported on the 2018 Tulsa Chamber Intercity Visit to
Fort Worth, Texas.
11. Adjournment
The meeting adjourned at 8:37 pm.
Lyndell Dunn, Mayor/Chair
Juliann M. Stevens, Deputy City Clerk
Claims List - 10/17/2017
Fund Vendor Name Payable Description Payment Amount
55 OPGA JPMORGAN CHASE BANK LOWES-EXTENSION CORD $64.97
JPMORGAN CHASE BANK LOWES-HOSE NOZZLES $17.88
CART OPERATIONS -Total
$82.85
AMERICAN BACTERIAL SOLUTIONS LLC
POND TREATMENT
$600.00
AT&T
CONSOLIDATED PHONE
$11.91
JPMORGAN CHASE BANK
HARRELLS-FUNGICIDE
$152.50
JPMORGAN CHASE BANK
HARRELLS-GYPSUM
$83.55
JPMORGAN CHASE BANK
HARRELLS-INSECTICIDE
$500.86
JPMORGAN CHASE BANK
LOWES-HOSE
$14.98
JPMORGAN CHASE BANK
LOWES-SUPPLIES
$36,46
JPMORGAN CHASE BANK
OREILLY-SPARK PLUGS
$17.94
JPMORGAN CHASE BANK
OREILLY-TRAILER JACK
$39.99
JPMORGAN CHASE BANK
P&K EQUIPNOZZLE
$147.24
JPMORGAN CHASE BANK
PROF TURF -CYLINDER
$197.09
JPMORGAN CHASE BANK
ROBERTSON-TIRE
$95.00
JPMORGAN CHASE BANK
RR PROD -TINES
$698.86
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$41.31
TCF NATIONAL BANK
MAINT CART LEASE
$1,163.13
UNIFIRST HOLDINGS LP
ENV CHARGE
$27.00
UNIFIRST HOLDINGS LP
SHOP TOWELS
$52,47
UNIFIRST HOLDINGS LP
SUPPLIES
$87.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$39.78
VERIZON WIRELESS
WIRELESS CONNECTION
$40.95
WATER UTILITIES SERVICES, INC
NOZZLE
$10.95
COURSE MAINT -Total
$4,059,37
JPMORGAN CHASE BANK
REST PRODUCTS -REFUND
($50.00)
JPMORGAN CHASE BANK
SAMS-SUPPLIES
$370.48
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
$49.65
JPMORGAN CHASE BANK
UNITED LINEN -RENTAL
$172.43
JPMORGAN CHASE BANK
WALMART-SUPPLIES
$42.66
FOOD & BEV -Total
$585.22
AT&T
CONSOLIDATED PHONE
$95.25
AT&T LONG DISTANCE
LONG DISTANCE PHONE
$41.73
CYBERGOLF LLC
WEB HOSTING
$585.00
CPS TECHNOLOGIES, INC
CART GPS
$840.00
JPMORGAN CHASE BANK
AMUNDSEN-ICE MACHINE
$254.00
JPMORGAN CHASE BANK
SERVPRO-REPAIR
$2,866,56
JPMORGAN CHASE BANK
W MGMT-REFUSE SERVICE
$325.97
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$221.77
GOLFADMIN •Total
$5,230.28
JPMORGAN CHASE BANK
PGA -FEE
$200.00
I
Claims List - 10/17/2017
Fund Vendor Name Payable Description Payment Amount
55 OPGA JPMORGAN CHASE BANK USPS-SHIPPING $13.20
GOLFSHOP •Total
$213.20
BGR DAILY ACCT.
REIMB GOLF PETTY CASH
$614.60
JPMORGAN CHASE BANK
EXEC COFFEE -BEVERAGES
$77.44
JPMORGAN CHASE BANK
GRT PLAINS -BEVERAGES
$598.07
JPMORGAN CHASE BANK
IMPERIAL SPORTS-MERCH
$492.86
JPMORGAN CHASE BANK
REASORS-BEER
$366.81
JPMORGAN CHASE BANK
REASORS-FOOD
$14.39
JPMORGAN CHASE BANK
SAMS-FOOD
$1,392.45
JPMORGAN CHASE BANK
SAMS-REFUND
($4.70)
JPMORGAN CHASE BANK
SYSCO-FOOD
$1,060A0
JPMORGAN CHASE BANK
TAYLORMADE-MERCHANDIS
$1,260.34
OPGA -Total $5,872.36
OPGA -Total $16,043.28
OPGA Grand Total $16,043.28
P"
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 09/30/17
Department
Payroll Expenses
Total Expenses
Golf Shop Operations
2,505.56
3,999.46
Cart Operations
2,408.75
2,704.53
Golf Course Operations
12,405.09
18,292.15
Food & Beverage
3,201.77
4,744.08
General & Administration
3,405.75
5,116.90
FUND TOTAL 23,926.92 34,857.12
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
Statement of Revenues & Expenses
As of September 30, 2017
September 30, 2017
Month Year Percent
To -Date To -Date Budget of Budget
OPERATING REVENUES
Golf shop fees
$
54,363
$
154,187
$
538,200
28.65%
Merchandise sales
13,559
35,272
135,000
26.13%
COS -- merchandise
(9,348)
(27,207)
(104,000)
26.16%
Cart Rental
16,354
50,158
125,000
40.13%
Food & beverage
16,120
45,385
161,376
28.12%
COS -- food & beverage
(7,036)
(20,312)
(67,215)
30.22%
Other Revenue
603
598
700
85.40%
TOTAL OPERATING REVENUES
$
84,614
$
238,081
$
789,061
30.17%
OPERATING EXPENSES:
Golf Shop
$
(9,196)
$
(33,781)
$
(141,375)
23.89%
Cart Operations
(9,402)
(33,142)
(115,127)
28.79%
Golf Course Maintenance
(87,750)
(203,062)
(719,509)
28.22%
Food & Beverage
(12,547)
(35,525)
(139,962)
25.38%
Golf Administration
(23,124)
(56,788)
(222,970)
25.47%
TOTAL OPERATING EXPENSES
$
(142,019)
$
(362,298)
$
(1,338,943)
27.06%
OPERATING INCOME (LOSS)
$
(57,405)
$
(124,217)
$
(549,882)
Transfer from General
$
$
$
649,882
0.00%
Transfer from OPWA
326,201
0.00%
TOTAL OTHER REVENUES
$
$
$
976,083
0.00%
NET INCOME (LOSS)
$
(57,405)
$
(124,217)
$
426,201
ENCUMBRANCES OUTSTANDING
$
(96,937)
FUND BALANCE (Budgetary Basis)
Beginning Balance (3,328,783) (3,328,783)
Ending Balance $ (3,549,937) $ (2,902,582)