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HomeMy WebLinkAbout2017.10.17_City Council Agenda_AddendumPUBLIC NOTICE OF AN ADDENDUM TO t? THE MEETING OF THE OWASSO CITY COUNCIL The Owasso City Council will meet in regular session on Tuesday, October 17, 2017, at 6:30 pm at Old Central, 109 N Birch, Owasso, Oklahoma per the notice of public meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main Street at 6:00pm on Friday, October 13, 2017. Notice of addendum filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 13, 2017. W r , !//Juliann M. Stevens, Deputy City Clerk ADDENDUM The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday, October 13, 2017. Items numbered 1 -23 shall remain file same, Item numbered 24 shall become Item numbered 26; and new Items number 24 and 25 shall read as follows: 24. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending litigation styled, City of Owasso v. Caving Owasso 1, LLC, et al as provided for in Title 25, O.S. § 307(6)(4) Julie Lombardi 25. Consideration and appropriate action relating to a settlement agreement and payment in the litigafion styled, City of Owasso v. Cavins Owasso 1, LLC, of ai Julie Lombardi Staff recommends approval of the settlement agreement and authorization for final payment in the amount of $ 180,000 as just compensation for damages. PUBLIC NOTICE OF THE MEETING OF THE �J OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 g Regular Meeting Tuesday, October 17, 2017 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Father Brad Van Deventer of Anglican Church of Saint Paul 3. Flag Salute 4. Roll Call 5. Presentation of the Employee of the Quarter Warren Lehr 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 3, 2017, Regular Meeting • October 10, 2017, Regular Meeting B. Approve claims C. Accept the 2017 Safe Oklahoma Grant, authorize the City Manager to execute the contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $36,232 D. Approve Deferred Retirement benefits for Craig Scraper from the Oklahoma Municipal Retirement Fund (OkMRF) 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to Ordinance 1111, closing to the public use a portion of a utility easement located at 9804 E 84 St N Bronce Stephenson Staff recommends approval of Ordinance 111 1. 9. Consideration and appropriate action relating to Ordinance 1112, annexing property referenced in application OA -17 -05 and assigning an AG Zoning Designation (right -of -way at 1061h & Garnett) Bronce Stephenson Staff recommends approval of Ordinance 1112, Owasso City Council October 17, 2017 Page 2 10. Consideration and appropriate action relating to Ordinance 1113 approving Planned Unit Development, OPUD -17 -02 and Rezoning OZ -17.06 (Mingo Crossing) Bronce Stephenson Staff recommends approval of Ordinance 1113. 11. Consideration and appropriate action relating to the renewal of the property- casualty insurance Jeff Atchison Staff recommends approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group in the amount of $108,307, authorization to execute the contract and authorization for payment. 12. Consideration and appropriate action relating to the excess Workers' Compensation insurance Jeff Atchison Staff recommends approval of a contract for Specific Excess Workers' Compensation Insurance with New York Marine & General /Midlands Management in the amount of $66,162, authorization to execute the contract and authorization for payment. 13. Consideration and appropriate action relating to the purchase of a Wildland Vehicle Mark Stuckey Staff recommends approval to purchase one (1) new F -350 crew cab truck from John Vance Auto Group per Oklahoma State Bid Contract SW -035 for an amount not exceed $42,067.90 and authorization to purchase wildland fire suppression elements for a total project cost not to exceed $105,000.00. 14. Consideration and appropriate action relating to a professional services contract for testing and inspections for the Owasso Public Safety Operations and Training Complex project Mark Stuckey Staff recommends approval of a contract with Building & Earth, Geotechnical, Environmental, and Materials Engineers of Tulsa, Oklahoma, for an amount not to exceed $43,936.09 and authorization to execute the contract. 15. Consideration and appropriate action relating to the acquisition of rights -of -way for the Garnett Rd Improvements Project (E 106 St N to E 116 St N) Roger Stevens Staff recommends approval of the agreement with the Orland D. & Barbara E. Houston Revocable Trust for the acquisition of right -of -way, easement and compensation for damages in the amount of $109,871.48 and authorization for payment. Owasso City Council October 17, 2017 Page 3 16. Consideration and appropriate action relating to the acquisition of utility easement for the E 116 St N project (Garnett to N 129 E Ave) Roger Stevens Staff recommends approval of the agreement with Sandra G. Brooks for the acquisition of permanent utility easement and compensation for damages in the amount of $27,457.18 and authorization for payment. 17. Consideration and appropriate action relating to the indebtedness of the Owasso Public Works Authority (OPWA) in the Development and Financing Agreement with Main Street Development, LLC, (Seven6Main) for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance Warren Lehr Staff recommends approval of the indebtedness of the OPWA in the Development and Financing Agreement with Main Street Development, LLC. 18. Report from City Manager 19. Report from City Attorney 20. Report from City Councilors 21. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report— Pay Period Ending Date 9/30/17 • Health Care Self- Insurance Claims — dated as of 10/12/17 • Monthly Budget Status Report — September 2017 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 23. Consideration and appropriate action relating to a request for an executive session for purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(B)(2) Julie Lombardi 24. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 13, 2017. A� W — ,Cit Sherry Bisho y Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 3, 2017 The Owasso City Council met in regular session on Tuesday, October 3, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 29, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Senior Pastor Chris Wall of First Baptist Church of Owasso. 3. Flag Salute Mayor Dunn led the flag salute. 4. Roil Call Present Mayor - Lyndell Dunn Vice -Mayor - Chris Kelley Councilor- Doug Bonebrake Councilor -Bill Bush A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Absent Councilor - Jeri Moberly Mayor Dunn recognized Boy Scout Troop # 18 of Owasso. 5. Presentation of Character Trait of Dependability Alvin Fruga, Character Council Member, presented the Character Trait of Dependability for the month of October. 6. Presentation of Proclamation Mayor Dunn presented a proclamation declaring October 8 -14, 2017, as Fire Prevention Week. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 19, 2017, Regular Meeting B. Approve claims C. Accept the 2018 Oklahoma Highway Safety Grant, authorize the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $50,650. Owasso City Council October 3, 2017 Page 2 D. Accept a reimbursement from Winchester and approve a budget amendment in the Police Department, Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $620. E. Approve and authorize the execution of a Utility Easement dedicating a 10' wide utility easement better described as the north 10 feet of the south 70 feet of the East half of the East half of the Southeast quarter of the Southwest quarter (E /2,E /2,SE /4,SW /4) of Section 5, T21N, R14E of the Indian Base and Meridian, Tulsa County, Oklahoma (Owasso Public Safety Operations and Training Complex). F. Approve Amended Capital Improvement Agreements with the Tulsa County Board of County Commissioners relating to the disbursement of Excess Vision 2025 Sales Tax and authorize the Mayor to execute the following agreements: • Amendment to Capital Improvements Agreement - 19th Street and N Garnett Rd - extend to July 1, 2018 • Second Amendment to Capital Improvements Agreement - 76th Street North and Main Improvements Project - extend to June 1, 2018 • Second Amendment to Capital Improvements Agreement - Owasso Heart Healthy 5K Trail Project - extend to November 1, 2019 • Amendment to Capital Improvements Agreement - Owasso Events Facilities -Sports Park Project #2 - extend to November 1, 2019 • Amendment to Capital Improvements Agreement - Owasso Sports Complex Feature Splash Pad Project - extend to November 1, 2019 Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $666,066.54. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Consideration and appropriate action relating to an amendment to the engineering services agreement for the East 116 Street North improvement project (Garnett Road to N 129 E Ave) Daniel Dearing presented the item recommending approval of Amendment No. 2 to the Agreement for Professional Engineering Services with Guy Engineering Services, Inc. for East 1 16th Street North from Garnett Road to North 129th East Avenue in the amount of $38,798. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the amendment to the agreement in the amount of $38.798 with Guy Engineering Services, Inc., as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in Title 25, O.S. § 307(B)(4) Mr. Bonebrake moved, seconded by Dr. Kelley to enter into executive session. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 Owasso City Council October 3, 2017 Page 3 At 6:45 pm, the Council, along with Warren Lehr, Julie Lombardi, and Roger Stevens entered into executive session. At 7:15 pm, the Council returned to open session. 11. Consideration and appropriate action relating to Resolution 2017 -18, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the litigation styled, City of Owasso v. Cavins Owasso 1, LLC, et a1., and additionally granting full and final settlement authority in this litigation matter to the City Manager Julie Lombardi presented the item recommending approval of Resolution 2017 -18. There were no comments from the audience. Mr. Bush moved, seconded by Dr. Kelley to approve Resolution 2017 -18, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 12. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr acknowledged recent city events. 13. Report from City Attorney None 14. Report from City Councilors Councilors commented on recent community events and efforts of staff. 15. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9116117 • Health Care Self- Insurance Claims - dated as of 9/28/17 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 17. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:48 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 10, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 10, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main at 6:00 pm on Friday, October 6, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00pm. Present Absent Mayor /Chair - Lyndell Dunn None Vice - Mayor /Vice- Chair -Chris Kelley Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Presentation and discussion relating to Festival Park update Larry Langford and representatives from GH2 Architects presented the proposed design and discussion was held. 3. Discussion relating to Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance - proposed Development and Financing Agreement with Main Street Development, LLC, (Seven6Main project) Bronce Stephenson presented the item and discussion was held. it was further explained that an item would be placed on the October 17, 2017, City Council and Owasso Public Works Authority agendas for consideration and action. 4. Discussion relating to Community Development items A. Easement closure- 9804 E 84th St N B. Annexation - 106th & Garnett Right -of -Way (OA- 17 -05) C. PUD -Mingo Crossing (PUD -17 -02 & OZ- 17 -06) Bronce Stephenson presented items 4A, 4B, and 4C and discussion was held. It was further explained that each item would be placed on the October 17, 2017, City Council agenda for consideration and action. 5. Discussion relating to an ordinance amending the stormwater management program Roger Stevens introduced Charlene Lawrence, Pre - Treatment /Stormwater Manager. Ms. Lawrence presented the item and discussion was held. It was further explained that a public meeting would be held on Monday, October 30, 2017. This item will be placed on a future agenda for additional discussion. 6. Discussion relating to Fire Department purchase of a Wildland Vehicle Mark Stuckey presented the item and discussion was held. It was further explained that an item would be placed on the October 17, 2017, City Council agenda for consideration and action. 7. Discussion relating to Main Police Station Renovation Scott Chambless presented the item and discussion was held. Owasso City Council, OPWA & OPGA October 10, 2017 Page 2 8. Discussion relating to Revenue Anticipation Note (RAN) financing for capital improvement projects Linda Jones presented the item and discussion was held. It was further explained that an item would be presented in November 2017, for City Council and Owasso Public Works Authority consideration and action. 9. Discussion relating to City Manager items Warren Lehr • Monthly sales tax report - Linda Jones presented the sales tax report and discussion as held. 2018 City Council election - Mr. Lehr advised that a resolution calling the 2018 election for Wards 1 and 2 City Council Representation would be placed on the November 7, 2017, City Council agenda for consideration and appropriate action. • Hotel Tax Fund - Mr. Lehr provided a brief history of the Hotel Tax Fund. Councilor Moberly presented comments from the Owasso Economic Development Authority regarding fund balance. Discussion was held. • City Manager report - Mr. Lehr reported a Joint Meeting of the OEDA and City Council to be held Thursday, October 26, 2017, to receive and discuss the economic development assessment from TadZo Consulting. 10. City Council/Trustee comments and inquiries Councilor Bonebrake mentioned the Keep Owasso Clean event to be held Saturday, October 14, 2017. Councilor Moberly reported on the 2018 Tulsa Chamber Intercity Visit to Fort Worth, Texas. 11. Adjournment The meeting adjourned at 8:37 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Deputy City Clerk Fund 01 GENERAL Claims List - 10/17/2017 Vendor Name Payable Description Payment Amount AT &T CONSOLIDATED PHONE $27.45 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $24.35 CITY GARAGE LABORIOVERHEAD - OCT, 201 $153.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $118.29 JPMORGAN CHASE BANK AMAZON - SUPPLIES $55.58 JPMORGAN CHASE BANK ATWOODS - SUPPLIES $5.99 JPMORGAN CHASE BANK DON CARMICHAEL- SUPPLY $69.03 JPMORGAN CHASE BANK END OF ROAD - SUPPLIES $43.80 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $400.31 JPMORGAN CHASE BANK LOWES - SUPPLIES $71.34 JPMORGAN CHASE BANK SAV ON- SUPPLIES $10.00 JPMORGAN CHASE BANK SERENITY PET- CREMATIO $615.00 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $34.99 JPMORGAN CHASE BANK WALMART - SUPPLIES $121.27 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL - Total FIRE SYSTEM $1,830.42 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $15.43 UNIFIRST HOLDINGS LP UNIFORM CLEANING $28.32 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC $34.01 GEN CEMETERY -Total $77.76 AMBER CHONG STEM CLASS $840.00 GEN COMM CTR DONATIONS -Total $840.00 AT &T CONSOLIDATED PHONE $42.99 FELKINS ENTERPRISES, LLC BUSINESS CARDS $60.00 GRAND GATEWAY ECO. DEV. ASSC. SEPT SENIOR FARES $223.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $59.98 JPMORGAN CHASE BANK AMAZON- SUPPLIES $208.53 JPMORGAN CHASE BANK AMAZON -WATER FOUNTAIN $379.00 JPMORGAN CHASE BANK LOWES- COUPLING $9.91 JPMORGAN CHASE BANK LOWES- REPAIR PARTS $38.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $85.50 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $22.86 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CTRL $95.00 JPMORGAN CHASE BANK RED BUD- FILTERS $37.79 MAC SYSTEMS, INC. FIRE SYSTEM $833.15 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $131.82 GEN COMMUNITY CENTER -Total $2,228.51 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $66.95 CITY GARAGE LABORIOVERHEAD - PCT, 201 $512.92 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $193.68 JPMORGAN CHASE BANK AMER PLANNING - REGISTR $400.00 1 Fund 01 GENERAL Claims List - 10/17/2017 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK INTL CODE -TABS $4190 JPMORGAN CHASE BANK QT -FUEL $30.80 JPMORGAN CHASE BANK SUPPLIES $32.64 KENNETH LIVINGSTON LANDSCAPE MAINT $100.00 TREASURER PETTY CASH INSPECTOR LICENSE $35.00 VERIZON WIRELESS WIRELESS CONNECTION $126.16 GEN COMMUNITY DEVELOPMENT -Total PELIVAN TRANSIT $1,542.05 FELKINS ENTERPRISES, LLC HARVEST FESTIVAL SIGNS & $495.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $20.59 OWASSO CHAMBER OF COMMERCE LEADERSHIP OWASSO $495.00 TREASURER PETTY CASH HAY $35.00 GEN CULTURE & RECREATION -Total COPIER RENTAL $1,045.59 VERIZON WIRELESS WIRELESS CONNECTION $29.65 GEN ECONOMIC DEV -Total $29.65 AT &T CONSOLIDATED PHONE $15.54 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $58.55 VERIZON WIRELESS WIRELESS CONNECTION $29.65 GEN EM ERG PREPAREDNESS -Total $103.74 CITY GARAGE LABOR/OVERHEAD - OCT, 201 $438.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $135.29 TREASURER PETTY CASH PARKING FEE $10.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING $54.87 VERIZON WIRELESS WIRELESS CONNECTION $69.66 GEN ENGINEERING -Total $13,803.68 $708.93 CITY GARAGE LABORIOVERHEAD - OCT, 201 $76.75 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $31.48 TREASURER PETTY CASH CHAMBER LUNCHEON $20.00 GEN FINANCE -Total $128.23 AT &T CONSOLIDATED PHONE $619.75 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT $10,200.00 IMPERIAL LLC COFFEE SERVICE $104.65 INCOG LEGISLATIVE CONSORTIUM BL $1,474.25 MAILROOM FINANCE INC POSTAGE $1,000.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $145.64 RICOH USA, INC COPIER RENTAL $209.46 ROGERS COUNTY ASSESSOR VISUAL INSPECTION $49.93 GEN GENERAL GOVERNMENT -Total $13,803.68 AT &T CONSOLIDATED PHONE $15.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $36.73 GEN HISTORICAL MUSEUM -Total $52.27 Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $105.15 JPMORGAN CHASE BANK CHARACTER BULLETINS $861.12 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHE $15.00 TULSA EMERGENCY MEDICAL CENTER POST ACCDNT DRUG TEST $55.00 TULSA EMERGENCY MEDICAL CENTER PRE EMPLOY DRUG TEST $100.00 TULSA EMERGENCY MEDICAL CENTER RANDOM DRUG TEST $215.00 TULSA WORLD TULSA WORLD ADVERTSING $1,052.00 GEN HUMAN RESOURCES -Total SAMS - SUPPLIES $2,403.27 AT &T CONSOLIDATED PHONE $22.49 CITY GARAGE LABOR /OVERHEAD - OCT, 201 $81.92 JPMORGAN CHASE BANK COX - INTERNET $1,250.00 JPMORGAN CHASE BANK NEWEGG - BACKUP DRIVE $319.98 NOBEL SYSTEMS, INC GIB ENHANCEMENT' $8,600.00 VERIZON WIRELESS WIRELESS CONNECTION $149.68 GEN INFORMATION TECH -Total $10,424.07 CITY GARAGE LABOR/OVERHEAD - OCT, 201 $70.08 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $28.24 JPMORGAN CHASE BANK CMAO- ANNUAL DUES $640.00 JPMORGAN CHASE BANK DOUBLETREE- PARKING $10.00 JPMORGAN CHASE BANK OAMA- ANNUAL DUES $350.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $135.00 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHE $15.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $9.88 TREASURER PETTY CASH PASTOR MEETING EXPENS $12.00 GEN MANAGERIAL -Total CORNERSTONE -PARTS $1,270.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $5.40 GEN MUNICIPAL COURT -Total $5.40 AT &T CONSOLIDATED PHONE $35.72 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $132.83 CITY GARAGE LABOPJOVERHEAD - OCT, 201 $1,282.50 CITY GARAGE VEHICLE PARTS PURCH - SEP $489.08 DAVID'S ELECTRIC, INC. REPAIR SERVICE $1,926.67 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $673.22 FREDRICK COSTIN JR MOWING $1,041.00 JPMORGAN CHASE BANK ATWOODS -BOOTS $100.00 JPMORGAN CHASE BANK C &C SUPPLY -TRASH BAGS $440.65 JPMORGAN CHASE BANK CORNERSTONE -PARTS $13.28 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $6.17 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $7.99 JPMORGAN CHASE BANK LOWES -CABLE TIES $6.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $68.94 3 Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK PETSMART- SUPPLIES $13.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $29.94 JPMORGAN CHASE BANK STANDARD SPLY -PARTS $41.60 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $32.61 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $55.26 VERIZON WIRELESS WIRELESS CONNECTION $29.65 GEN PARKS -Total DELL - REFUND $6,428.07 AT &T CONSOLIDATED PHONE $310.46 DIGITALMARKETS ANNUAL SUBSCRIPTION $2,900.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $12.95 JPMORGAN CHASE BANK CARRIER CORP -AC $1,185.63 JPMORGAN CHASE BANK SAMS - PRISON BOARD $83.84 JPMORGAN CHASE BANK WALMART- PRISON BOARD $114.52 JPMORGAN CHASE BANK WATERSTONE- CLEANING $56.25 GEN POLICE COMMUNICATIONS -Total $4,663.65 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $251.30 CITY GARAGE LABORIOVERHEAD - OCT, 201 $2,338.58 CITY GARAGE VEHICLE PARTS PURCH - SEP $219.07 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $781.63 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS $29.98 JPMORGAN CHASE BANK BROWN CO -PPE $36.80 JPMORGAN CHASE BANK DELL - REFUND ($2,088.94) JPMORGAN CHASE BANK LODGING EXPENSE $847.62 JPMORGAN CHASE BANK LOWES- SEALER $88.98 JPMORGAN CHASE BANK LOWES -TOOLS $521.64 JPMORGAN CHASE BANK NEW HOLLAND -PARTS $191.49 JPMORGAN CHASE BANK OREILLY- BATTERY $46.07 JPMORGAN CHASE BANK QUALITY TIRE- REPAIR $70.00 JPMORGAN CHASE BANK QUALITY TIRE -TUBE $35.00 JPMORGAN CHASE BANK STANDARD SPLY -FUEL LI $3.99 JPMORGAN CHASE BANK TRAVEL EXPENSE $11.78 JPMORGAN CHASE BANK TURF LAND- BLADES /PART $60.64 JPMORGAN CHASE BANK TURF LAND -PARTS $92.87 MAXWELL SUPPLY OF TULSA, INC SUPPLIES $107.70 SPIRIT LANDSCAPE MANAGEMENT LLC LANDSCAPE MAINTENANCE $626.25 TREASURER PETTY CASH PARKING FEE $5.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $109.38 VERIZON WIRELESS WIRELESS CONNECTION $69.66 GEN STORMWATER -Total $4,456.49 AT &T CONSOLIDATED PHONE $44.98 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $47.80 0 Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CITY GARAGE LABOR/OVERHEAD - OCT, 201 $700.58 COPY WORLD BUSINESS SOLUTIONS, LLC COPIER MAINT FEE $115.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $52.24 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK SAMS- SUPPLIES $53.44 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $31.62 VERIZON WIRELESS WIRELESS CONNECTION $29.65 GEN SUPPORT SERVICES -Total $1,145.76 AEP /PSO STREET LIGHTS $7.59 TREASURER PETTY CASH CC REFUND /CARROLL $50.00 TREASURER PETTY CASH CC REFUND /CHRISTIAN $100.00 TREASURER PETTY CASH CC REFUND /HORISHNYK $50.00 TREASURER PETTY CASH CC REFUND /MALLOY $50.00 TREASURER PETTY CASH CC REFUND/TYRE $100.00 GENERAL -Total $357.59 GENERAL -Total AMBULANCE REFUND $53,545.33 20 AMBULANCE SERVICE CITY GARAGE LABOR /OVERHEAD - OCT, 201 $846.08 CITY GARAGE VEHICLE PARTS PURCH - SEP $847.77 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $2,535.48 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $47.22 JPMORGAN CHASE BANK BOUND TREE- SUPPLILES $23.61 JPMORGAN CHASE BANK FULLTERTON- OXYGEN $51.00 JPMORGAN CHASE BANK JIM GLOVER - REPAIR $618.60 JPMORGAN CHASE BANK MEDIC CE- TRAINING $4,850.00 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $613.14 VERIZON WIRELESS WIRELESS CONNECTION $358.66 AMBULANCE -Total $10,791.56 AETNA AMBULANCE REFUND $417.08 COMMUNITYCARE HMO AMBULANCE REFUND $296.45 EMMA HAMMACK AMBULANCE REFUND $1,367.00 GENEVIEVE GUTHRIE AMBULANCE REFUND $265.00 JAMES BARNETT AMBULANCE REFUND $97.12 KATHRYN C WAKLEY AMBULANCE REFUND $79.77 LINDSEY STEPHENS AMBULANCE REFUND $150.00 TRICARE FOR LIFE AMBULANCE REFUND $533.72 AMBULANCE SERVICE •Total $3,206.14 AMBULANCE SERVICE -Total $13,997.70 21 E -911 AT &T FEE T -1 CIRCUITS $935.94 COX COMMUNICATIONS T -1 CIRCUITS FEE $233.95 E911 COMMUNICATIONS -Total $1,169.89 5 Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 21 E -911 -Total $1,169.89 25 HOTEL TAX CITY GARAGE LABOR/OVERHEAD - OCT, 201 $67.08 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $39.66 JPMORGAN CHASE BANK AMER WASTE- RENTAL $300.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $62.76 JPMORGAN CHASE BANK KEEP OK CLN -REGIS FEE $370.00 JPMORGAN CHASE BANK SAV ON -INFO CARDS $275.00 JPMORGAN CHASE BANK SAV ON -SIGNS $125.00 JPMORGAN CHASE BANK WALMART - SUPPLIES $67.24 STRONG NEIGHBORHOODS -Total $1,306.74 HOTELTAX -Total $1,306.74 27 STORMWATER MANAGEMENT ANCHOR STONE COMPANY STONE $194.55 JPMORGAN CHASE BANK BROWN FARMS -SOD $190.00 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING $823.02 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - $5,222.50 PRECISION LAWN CARE OF TULSA, LLC MAINTENANCE $1,200.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER- STORMWATER -Total $7,670.08 STORMWATER MANAGEMENT -Total $7,670.08 34 VISION TAX BKL INCORPORATED ENGINEERING SERVICES - E $3,233.40 VSN RECAP 96TH1119.129TH -Total $3,233.40 GUY ENGINEERING SERVICES INC ENGINEERING SERVICES - E $15,735.23 VSN RECAP GARNETT TO 129 -Total $15,735.23 JPMORGAN CHASE BANK WATCO- PERMIT $750.00 TREASURER PETTY CASH FILING FEE $10.00 VSN RECAP MINGO TO GARNET - Total $760.00 VISION TAX -Total $19,728.63 36 CAPITAL IMPROV GRANTS GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECTI $47,56913 VSN 2025 76THIMAIN INTERS -Total $47,569.13 GH2 ARCHITECTS LLC FESTIVAL PARK $17,500.00 VSN 2025 FESTIVAL PARK -Total $17,500.00 APAC - OKLAHOMA, INC. ASPHALT $176,331.76 VSN 2025 SPORTS PARK RDS -Total $176,331.76 CAPITAL IMPROV GRANTS -Total $241,400.89 37 SALES TAX FIRE AT &T CONSOLIDATED PHONE $163.43 BAILEY EVENT CENTER, INC. MEETING EXPENSE $300.00 BIG POPPY'S UNIFORMS & APPAREL UNIFORMS $799.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $20.21 CITY GARAGE LABOR/OVERHEAD - OCT, 201 $2,439.92 Fund 37 SALES TAX FIRE Claims List - 10/1712017 Vendor Name Payable Description Payment Amount FIRST RESPONDER SUPPORT SERVICES BEHAVIORAL HEALTH $887.40 SERVICE FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $2,141.57 JOHN D. HORTON LADDER TRUCK REPAIR $2,534.00 JPMORGAN CHASE BANK AMAZON -WATER COOLERS $156.75 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $29.94 JPMORGAN CHASE BANK CASCO - GLOVES $120.00 JPMORGAN CHASE BANK CASCO- UNIFORMS $3,149.00 JPMORGAN CHASE BANK CORNERSTONE- REPAIR $27.19 JPMORGAN CHASE BANK CORNERSTONE - SERVICE $23.60 JPMORGAN CHASE BANK COUNTRYBROOK- REFUND ($1.34) JPMORGAN CHASE BANK CUMMINS -PARTS $100.82 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $85.00 JPMORGAN CHASE BANK EVAC SYSTEMS - UNIFORMS $217.58 JPMORGAN CHASE BANK FIRE SVC TR- TRAINING $1,200.00 JPMORGAN CHASE BANK GA SMOKE DIV- TRAINING $1,950.00 JPMORGAN CHASE BANK HAHN APPL- REFUND ($29.19) JPMORGAN CHASE BANK HAHN APPL- REPAIR $444.31 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $80.87 JPMORGAN CHASE BANK JOHNSTONE -FAN BLADE $61.76 JPMORGAN CHASE BANK JOHNSTONE -FAN MOTOR $108.78 JPMORGAN CHASE BANK LOCKE - LIGHTING $219.33 JPMORGAN CHASE BANK LOCKE- MATERIALS $33.93 JPMORGAN CHASE BANK LOCKE -POLE LIGHT $31.90 JPMORGAN CHASE BANK LODGING EXPENSE $2,402.63 JPMORGAN CHASE BANK LOWES- REFUND ($0.84) JPMORGAN CHASE BANK LOWES- SUPPLIES $17.29 JPMORGAN CHASE BANK NAFECO- UNIFORMS $1,080.00 JPMORGAN CHASE BANK NORTH SAFETY- SERVICE $30.85 JPMORGAN CHASE BANK NORTH SAFETY - TESTING $4,547.75 JPMORGAN CHASE BANK OK POLICE - UNIFORMS $53.55 JPMORGAN CHASE BANK PRECISION SIGN -SIGNS 565.00 JPMORGAN CHASE BANK RED BUD - FILTERS $55.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $30.38 JPMORGAN CHASE BANK STANDARD SPLY - BLADES $65.59 JPMORGAN CHASE BANK SUMMIT -PARTS $2,473.35 JPMORGAN CHASE BANK TRAVEL EXPENSE $732.76 JPMORGAN CHASE BANK USPS- POSTAGE $6.65 JPMORGAN CHASE BANK WALMART- SUPPLIES $86.99 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $7.75 JPMORGAN CHASE BANK WS DARLEY -TOOLS $569.49 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS $22,538.00 7 Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $438.83 TREASURER PETTY CASH ASSESSMENT $488.98 VERIZON WIRELESS WIRELESS CONNECTION $828.88 SALES TAX FUND -FIRE -Total $53,815.54 SALES TAX FIRE - Total $53,815.54 38 SALES TAX POLICE AT&T CONSOLIDATED PHONE $583.22 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $6.23 CITY GARAGE LABOR /OVERHEAD - OCT, 201 $10,100.75 CITY GARAGE VEHICLE PARTS PURCH - SEP $5,226.65 FIRST RESPONDER SUPPORT SERVICES BEHAVIORAL HEALTH $1,291.35 SERVICE FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $8,201.98 JPMORGAN CHASE BANK 7 ELEVEN -FUEL $2.50 JPMORGAN CHASE BANK AMAZON- SUPPLIES $334.22 JPMORGAN CHASE BANK COMM POWER- GENERATOR - $782.70 JPMORGAN CHASE BANK COPS PLUS- UNIFORM $30.85 JPMORGAN CHASE BANK DOGTRA- SUPPLIES $43.98 JPMORGAN CHASE BANK EZ RENT -CAR RENTAL $62.62 JPMORGAN CHASE BANK FARADAY - REFUND ($358.79) JPMORGAN CHASE BANK LA POLICE GEAR- SUPPLI $143.94 JPMORGAN CHASE BANK LOCKE - LIGHTS $86.09 JPMORGAN CHASE BANK LODGING EXPENSE $171.16 JPMORGAN CHASE BANK LOWES -ROOF PATCH $97.46 JPMORGAN CHASE BANK NOTA- TRAINING $730.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $72.59 JPMORGAN CHASE BANK PETSMART - SUPPLIES $187.94 JPMORGAN CHASE BANK PUBLIC AGENCY- TRAININ $495.00 JPMORGAN CHASE BANK QT -FUEL $20.40 JPMORGAN CHASE BANK SAMS - SUPPLIES $168.55 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $139.98 JPMORGAN CHASE BANK T WEST -CLEAR ACCESS $304.30 JPMORGAN CHASE BANK TASER INTL- SUPPLIES $246.02 JPMORGAN CHASE BANK TRAVEL EXPENSE $154.83 JPMORGAN CHASE BANK TULSA AIRPORT - PARKING $24.00 JPMORGAN CHASE BANK UPS- SHIPPING $24.70 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,455.00 MATHEW GOODELL TUITION REIMB $988.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $154.17 SPECIAL OPS UNIFORMS, INC UNIFORM ITEMS $60.00 TREASURER PETTY CASH UNIFORM TAILORING $38.00 VERIZON WIRELESS WIRELESS CONNECTION $847.71 H Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE SALES TAX FUND - POLICE -Total $32,918.80 SALES TAX POLICE • Total $32,918.80 39 SALES TAX STREETS AEP /PSO STREET LIGHTS $6,421.54 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING $1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING $513.00 ANCHOR STONE COMPANY STONE $79.64 APAC - OKLAHOMA, INC. ASPHALT $52.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $214.58 CITY GARAGE LABOR/OVERHEAD - OCT, 201 $1,658.50 CITY GARAGE VEHICLE PARTS PURCH -SEP $2,409.31 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - SEPT, 2 $920.98 JPMORGAN CHASE BANK BROWN CO- MAT /SEALANT $190.00 JPMORGAN CHASE BANK BROWN CO -PPE $36.80 JPMORGAN CHASE BANK BROWN CO- SUPPLIES $239.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $47.93 JPMORGAN CHASE BANK LOWES -TOOLS $423.82 JPMORGAN CHASE BANK OREILLY -PARTS $10.99 JPMORGAN CHASE BANK PMSI -COLD PATCH $510.00 JPMORGAN CHASE BANK QUALITY TIRE -TIRE $142.50 JPMORGAN CHASE BANK STANDARD SPLY -PARTS $10.29 JPMORGAN CHASE BANK TXTAG -TOLL FEES $15.99 TWIN CITIES READY MIX, INC CONCRETE $1,505.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $167.67 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $75.94 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.17 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WELSCO, INC. WELDING CYLINDER $11.60 SALES TAX FUND-STREETS -Total $16,743.27 SALES TAX STREETS -Total $16,743.27 40 CAPITAL IMPROVEMENTS POE, LTD PROFESSIONAL SERVICES $11,412.50 CIP 1061145TH INTERSECT -Total $11,412.50 GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECT[ $78,699.29 CIP 76 /MAIN INTERSECT IMP -Total $78,699.29 WILLIAMS, SPURGEON, KUHL & PROFESSIONAL SERVICES $4,353.24 CIP FIRE STATION #4 -Total $4,353.24 IRA M GREEN CONTRUCTION CONSTRUCTION SERVICES $123,791.75 CIP GARRETT CRK SEWER LIN -Total $123,791.75 CROSS -BO CONSTRUCTION CONSTRUCTION SERVICES - M $66,500.00 CIP MORROW LIFT STATION -Total $66,500.00 CAPITAL IMPROVEMENTS -Total $284,756.78 Claims List - 10/17/2017 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE AT &T CONSOLIDATED PHONE $27.45 JPMORGAN CHASE BANK B &M -PARTS RESALE $1,458.05 JPMORGAN CHASE BANK BUMP2BUMP -PART RESALE $244.44 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS $100.60 JPMORGAN CHASE BANK ED ROEHR -PARTS $164.99 JPMORGAN CHASE BANK MATTHEWS FORD - REPAIR $248.49 JPMORGAN CHASE BANK SAFELITE - WINDSHIELD $188.33 JPMORGAN CHASE BANK SUMMIT -PARTS $1,288.20 JPMORGAN CHASE BANK SUMMIT - RETURN ($328.10) JPMORGAN CHASE BANK SUPPLIES $99.74 JPMORGAN CHASE BANK TULSA CLEANING -SOAP $235.00 JPMORGAN CHASE BANK UNITED FORD -PARTS $1,900.93 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE S105A8 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $80.18 CITY GARAGE -Total $5,813.78 CITY GARAGE -Total $5,813.78 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKER COMP CLAIMS $4,613.63 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $3,772.94 OK TAX COMMISSION SPECIAL TAX UNIT MITF ASSESSMENT $3,318.81 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $13,363.71 WORKERS' COMP SELF -INS -Total $13,363.71 77 GENERAL LIABILITY- PROPERT FOSTERS PAINT & BODY SHOP, INC REPAIR $3,231.00 JPMORGAN CHASE BANK FOSTERS- SERVICE $366.20 GEN LIAR -PROP SELF INS -Total $3,597.20 GENERAL LIABILITY - PROPERT -Total $3,597.20 City Grand Total $749,828.34 10 sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Supplemental Appropriation Safe Oklahoma Grant DATE: October 13, 2017 BACKGROUND In 2012, the Oklahoma legislature passed HB 3052, which created a grant program within the Attorney General's office, known as the Safe Oklahoma Grant Program. The Attorney General was authorized to award competitive grant funds to local law enforcement agencies, specifically directed at reducing or preventing violent crime in Oklahoma communities. The Owasso Police Department applied for a portion of this grant funding in 2016 and $56,770 was awarded to reduce violent crime in Owasso. In July 2017, the Owasso Police Department applied for the 2017 Safe Oklahoma Grant. On September 11, 2017, the department received notification from the Attorney General's office that the grant funds had been approved in the amount of $36,232. $6,232 of the grant funds are specified for the purchase of investigative equipment, including a forensic cellular telephone examination system. Currently, Owasso detectives must transport all cellular devices to the Tulsa Police Department cybercrimes facility for examination. The equipment purchase will allow OPD Detectives to forensically examine cellular evidence in- house, which will greatly reduce the delays and complications associated with attaining the service from an outside agency. $30,000 of the grant funds will be dedicated to paid supplemental overtime. The paid overtime allows sworn personnel to work overtime hours, in addition to their normal scheduled duties, focusing on high crime /high activity areas through the use of directed patrols, saturation patrols, street crime operations, focused patrols during large gatherings and clandestine narcotics operations. Officers working the Safe Oklahoma Grant hours will be working in addition to the regularly scheduled patrol shifts and will focus exclusively on the stated goal of the grant, which is the reduction of violent crime. RECOMMENDATION: Staff recommends acceptance of the 2017 Safe Oklahoma Grant, authorization for the City Manager to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures by $36,232. ATTACHMENT: 2017 Safe Oklahoma Grant Contract THE OFFICE OF ATTORNEY GENERAL 2017 SAFE OKLAHOMA GRANT PROGRAM CONTRACT This agreement is made between the Office of Attorney General (OAG) and the Owasso Police Department (Recipient). OAG agrees to provide funding to Recipient for the purposes provided in Appendix A of this contract and in accordance with the terms and conditions provided in this contract. Recipient agrees to carry out the purposes for funding provided in Appendix A timely and in good faith and to abide by all terms. and conditions of this contract. 1. AMOUNT AND PURPOSE OF FUNDS a. OAG is providing Recipient $30,000.00 for the use of overtime funds to target violent crime and $6,232.00 for the purchase of technology to increase technological capacity, for a total award amount of $36,232.00. The terms of use for the funds are more fully described in Appendix A. 2. AVAILABILITY OF FUNDS a. Payment pursuant to this contract is to be made only from monies appropriated to the Office of Attorney General (OAG) by the Oklahoma Legislature for the Safe Oklahoma Grant Program established in Title 74, Section 20k of Oklahoma Statutes. Notwithstanding any other provisions, payments to the Recipient by OAG are contingent upon sufficient appropriations being made by the Oklahoma legislature. OAG may take any action necessary in accord with such determination. 3. TERM OF CONTRACT a. The term of this contract shall commence upon execution of all parties. The date of receipt of funds by Recipient shall be used as a time reference date for purposes of reporting and expiration of the contract. The term of this contract shall expire twelve (12) months from the date of a receipt of funds unless otherwise agreed in Appendix A or an extension is granted by OAG in writing. b. If the funds are not fully spent by the expiration of this contract, Recipient shall return all unencumbered funds to OAG, unless an extension is granted by OAG in writing. 2017 Safe Oklahoma Grant Award 1 4. MODIFICATION AMENDMENT a. This contract is subject to such modification as may be required by law or regulation. Any such modification may be done unilaterally by OAG. b. Revisions to the contract and any attachment in Appendix A, which is part of this contract, must be approved in writing in advance by OAG. c. A waiver by OAG to any provision in this contract must be signed and in writing by OAG. 5. OAG PERFORMANCE a. In accordance with the terms of this contract, the OAG will provide funding for the project up to the total amount detailed in Appendix A. 6. RECIPIENT PERFORMANCE a. Recipient agrees to perform those duties, obligations and representations contained in this contract and Appendix A, and to be bound by the provisions of this contract and Appendix A, and all amendments thereto, which were submitted to OAG. b. In no event shall any subcontract or subcontractor of the Recipient incur obligation on the part of OAG or beyond the terms of Appendix A of this contract. c. Recipient shall commence implementation of the project described in Appendix A within sixty (60) days from the date of receipt of funds unless otherwise agreed to in Appendix A or in writing by OAG. d. Recipient agrees to cooperate with, and provide information to, any third -party evaluator for the purpose of tracking results of the Safe Oklahoma Grant Program. 7. FUNDING TO RECIPIENT a. Funds made available shall be used only for the purposes and expenses approved by OAG under this contract. These funds are distributed to Recipient who shall be responsible for the payment of all expenses incurred by Recipient in performing under this contract. The funds provided to the Recipient shall be expended only for expenses incurred during the term of this contract as specified in Appendix A and shall not be expended for expenses incurred prior to, or after, the term of this contract. 2017 Safe Oklahoma Grant Award b. Funds made available to Recipient under this grant shall be used to supplement, and not supplant, other funds expended to carry out activities of the Recipient. 8. EMPLOYEE BENEFITS a. Recipient has full responsibility for the payment of Workers' Compensation insurance, unemployment insurance, social security, State and federal income tax, salaries, benefits, and any other obligations required by law for its employees. b. The parties intend that each shall be responsible for its own intentional and negligent acts or omissions to act. OAG shall not be responsible for the acts and omissions to act of Recipient or any of Recipient's subcontractors or vendors. 9. CERTIFICATIONS BY RECIPIENT a. Recipient expressly agrees to be solely responsible to ensure that the use of monies received under this contract complies with all federal, State and local statutes, regulations and other legal authority, including any laws relating to nondiscrimination, equal opportunity, and labor standards. 10. NO- CONFLICT COVENANT a. Recipient covenants that no officers or employees of recipient have any interest, direct or indirect, and that none shall acquire any such interest during their tenure that would conflict with the full and complete execution of this contract. Recipient further covenants that no employee of OAG received anything of value in connection to this contract. 11. NON - COLLUSION a. OAG and Recipient certify that neither has been a party to any collusion among applicants to the Safe Oklahoma Grant Program, collusion with any state official or employee in the awarding of this grant, or in any discussions with any applicants or state officials concerning the exchange of anything of value for special consideration in awarding this grant. b. Recipient has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any money or other thing of value, directly or indirectly, in the procuring of this contract. c. No person who has been involved in any manner in the development of this contract while employed by the State of Oklahoma will be employed to fulfill any of the services provided for under this contract. 2017 Safe Oklahoma Grant Award 3 12. PUBLICATIONS AND OTHER MATERIALS a. Any material produced in whole or in part as a result of this contract may be subject to the Open Records Act of Oklahoma. OAG shall have authority to publish, disclose, distribute and otherwise use any reports, data or other materials prepared under this contract. 13. PROCUREMENT a. Recipient agrees and is responsible for ensuring that procurement, management, and disposition of property acquired with contract funds shall be governed by any applicable federal and State laws, including any competitive bidding requirements and requirements for the accounting of public funds. 14. RECORDS REPORTS DOCUMENTATION a. Recipient shall provide a report every three (3) months to OAG of funds dispersed during the term of this contract and a report detailing the progress of the project. The reporting period shall commence on the date of the receipt of funds. Reports shall be due within two (2) weeks of the end of the reporting period. The reports shall include, but not be limited to, the following information: i. A detailed itemization of the funds spent during the three (3) month reporting period; ii. An explanation of what was funded under item i. above; iii. The remaining balance of the funds provided under this contract; iv. An explanation of measurement and evaluation tools used to track progress and results; v. An explanation of any observed change in violent crime rates or trends as a result of this project; and vi. A brief narrative of the results, successes, and other observations from this reporting period. b. The Recipient shall maintain records and accounts, including property, personnel, and financial records that properly account for all project funds. Recipient shall make these records available to OAG upon request. c. Recipient shall keep and maintain appropriate books and records reflecting the services performed and costs and expenses incurred in connection with its performance of this contract for a period of five (5) years from the ending date of this contract. Upon reasonable notice, OAG, the State Auditor's Office, the State Purchasing Director, or their representatives, shall be entitled to access any books, records, and other documents and items directly pertaining to the project funds for purpose of audit and examination, at Recipient's premises during normal business hours. In the event any audit, litigation, or other action involving these pertinent records is started before the end of the five (5) year period, the Recipient agrees to 2017 Safe Oklahoma Grant Award retain these records until all issues arising out of the action are resolved or until the end of the five (5) year period, whichever is later. d. Recipient shall provide any status updates during the term of this contract to OAG upon request. 15. CLOSING OUT OF CONTRACT a. Recipient shall promptly return to OAG any funds received under this contract that are not expended for the agreed purposes under this contract in Appendix A. b. Recipient shall submit any closeout documents showing proof of completion of the terms of this contract to OAG. c. Recipient agrees to provide any additional information required by OAG after the expiration of this contract for the purpose of showing completion and results of the project. 16. INTERPRETATION REMEDIES VENUE CHOICE OF LAW a. This contract shall be construed and interpreted pursuant to Oklahoma law. b. Venue for any disagreement or cause of action arising under this contract shall be Oklahoma County, Oklahoma. 17. TERMINATION OR SUSPENSION a. This contract maybe terminated or suspended in whole or in part at anytime by written agreement of the parties. b. This contract may be terminated or suspended by OAG in whole or in part, for cause, after notice and an opportunity for Recipient to present reasons why such action should not be taken. Grounds for cause include, but are not limited to: i. Recipient fails to commence implementation of the terms of this contract within 60 days or as otherwise agreed in writing or in Appendix A. ii. Recipient fails to comply with the terms of this contractor with any applicable laws or regulations or is unduly dilatory in executing its commitments under this contract. iii. Purposes for the funds have not been or will not be fulfilled or would be illegal to carry out. iv. The Recipient has submitted incorrect or incomplete documentation pertaining to this contract. 2017 Safe Oklahoma Grant Award c. In the event of termination or suspension, Recipient shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of termination or suspension. 18. SEVERABILITY a. If any provision of this contract is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract that can be given effect. 19. POINT OF CONTACT a. Correspondence and contact to the OAG shall be made through the primary contact person, and if necessary, the secondary contact person listed below: Primary Contact: Julie Pittman Assistant Attorney General Oklahoma Attorney General 15 West Sixth Street, Suite 1000 Tulsa, Oklahoma 74119 (918) 581 -2588 julie.pittman@oag.ok.gov Agreed to the day of Scott Chambless Chief of Police, Owasso Police Department Warren Lehr City Manager, City of Owasso Secondary Contact: Lori Carter Director of Legislative Affairs Oklahoma Attorney General 313 NE 21s` Street Oklahoma City, Oklahoma 73105 (405) 522 -4744 lori.carter @oag.ok.gov 2017. Dawn Cash First Assistant Attorney General, Oklahoma Office of Attorney General 2017 Safe Oklahoma Grant Award APPENDIX A — Purposes of Funding The Recipient is required to complete a budget outline for the funds awarded udder the terms of this contract and attach as Appendix A. Appendix A must include a copy of the Recipient's itemized budget for the project with of all items /labor /services to be purchased with funds, and provide descriptions and overviews of the activities planned. These documents are attached to this contract and incorporated into the terms and requirements of this contract. Funding is provided solely for the purposes in Appendix A and shall be spent solely on items in Appendix A. 2017 Safe Oklahoma Grant Award 0,ThM0tty out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: OkMRF Retirement Request DATE: October 13, 2017 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for non - police and fire employees, requires the City Council acting as the OkMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OkMRF an employee must have a minimum of five years of employment to be vested in the retirement system. Upon leaving employment with the City, the vested employee has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older. 2. Early Retirement is available to a vested employee between ages 55 and 65. 3. Deferred Retirement is available to vested employees under the age of 65. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. September 19, 2017, was the last day of employment for Craig Scraper of the Public Works Department Refuse Division. Mr. Scraper was a participant in the OkMRF retirement plan while employed with the City for twelve years and has applied for, and meets the prerequisites for Deferred Retirement. RECOMMENDATION: Staff recommends approval of Deferred Retirement benefits for Craig Scraper. n—T ity Wit out Limits. TO: Honorable Mayor and City Council, City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Ordinance 1111 Easement Closures - Anderson Family Trust DATE: October 13, 2017 BACKGROUND: The City of Owasso received a request from Adam Anderson (Anderson Family Trust) for the closing of a portion of a utility easement. The location of the easement lies on Lot 8, Block 3, located at 9804 E 84th St N in The Summit at Southern Links subdivision. The reason for the utility easement closure request is the desire of the applicant to build an in- ground swimming pool on the subject property. When the lot was platted, the existing rear -yard easement essentially took up most of the useable back yard space. In order to maintain a rear yard utility easement, the applicant will recorded a new easement on property he owns immediately to the south of the subject property. Upon Council action to close the easement, the applicant should take the closure Ordinance request to District Court and file for vacation of the easement which will completely remove it from the books. TECHNICAL ADVISORY COMMITTEE: Technical Advisory Committee JAC) reviewed the request at their meeting on September 20, 2017. RECOMMENDATION: Staff recommends approval of Ordinance 1111 closing to the public use a portion of a utility easement. ATTACHMENTS: Ordinance 1111 Aerial Map Legal Description and Exhibit of the Portion of the Easement to be Closed CITY OF OWASSO, OKLAHOMA ORDINANCE 1111 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED AT 9804 E 84th ST N, OWASSO, OKLAHOMA, AND ACCORDING TO THE RECORDED PLAT NO. 5191 WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to the public use a portion of a certain utility easement attached as Exhibit "A "; and, WHEREAS, the City of Owasso retains the absolute right to reopen the same without expense to the municipality, and repealing all ordinances or parts of ordinances in conflict. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A TRACT OF LAND THAT IS PART OF LOT EIGHT (8), BLOCK THREE (3), THE SUMMIT AT SOUTHERN LINKS, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT NO. 5191. THE SUBJECT PROPERTY ADDRESS IS 9804 E 84TH ST N OWASSO, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: A PART OF THE 11.0 FOOT UTILITY EASEMENT ALONG THE SOUTHERLY LINE OF LOT 8 IN BLOCK 3 OF THE SUMMIT AT SOUTHERN LINKS, ON ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT NO. 5191, SAID PART BEING FURTHER DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 8; THENCE S 66 044'50" E, ALONG THE SOUTHERLY LINE THEREOF, A DISTANCE OF 15.00 FEET TO THE POINT OF BEGINNING; CONTINUING S 66 044'50" E A DISTANCE OF 91.00 FEET; THENCE N 23 015'10" E A DISTANCE OF 11.00 FEET; N 66 °44'50" W A DISTANCE OF 91.00 FEET; THENCE S 2301510" W A DISTANCE OF 11.00 FEET TO THE POINT OF BEGINNING. The some is hereby closed for public use as a utility easement SECTION 2. All ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. SECTION 3. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION b. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. APPROVED by the City Council of the City of Owasso, Oklahoma on the 17th day of October, 2017. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of , 2017. Julie Lombardi, City Attorney Page 2 of 2 Ordinance 1111 �l �pKT4Ln �kGgNOMP n O iJ ckl Tulsa County Clerk - Michael Willis Doc 4 2017061503 Page(s): 1 09/01/2017 03:09:46 PM Receipt s 17 -49426 Fee: $ 13.00 PAYNE SURVEYING SERVICE, P.C. 1218 W. Will Rogers Blvd. Claremore, OK 74017 Phone (918)341 -0617 Fax(918)341-4973 e -mail: paynesurveying @hotmail.com August 18, 2017 For: Adam Anderson LEGAL DESCRIPTION SUBJECT PROPERTY Lot 8 in Block 3 of THE SUMMIT AT SOUTHERN LINKS, on addition to the City of Owasso, Tulsa County, Oklahoma, according to the recorded Plot No. 5191. PROPOSED NEW UTILITY EASEMENT A Utility Easement over and across u port of Government Lot 2 in Section 30, Township 21 North, Range 14 East of the I. B. & M., Tulsa County, Oklahoma, said Easement being further described as follows: Commencing at the Southeast corner of Lot 8 in Block 3 of THE SUMMIT AT SOUTHERN LINKS, an addition to the City of Owasso, Tulsa County, Oklahoma, according to the recorded Plat No. 5191; thence N 66 044'50" W. along the Southerly line of said Lot 8 in Block 3, a distance of 14.50 feet to the Point of Beginning; thence -S 79 046'30' W distance of 109.97 feet; thence -N 10 013'30" W a- distance 'of 72.73 feet to a point on the Southerly line of THE SUMMIT AT SOUTHERN LINKS; thence S 66 °44'50" E. along said Southerly line, a distance of 21.42 feet; thence S 27 °15'10" W a distance of 12.45 feet; thence S 10 013'30" E a distance of 39.52 feet; thence N 79 °46'30" distance of 34 feet to a point on the Southerly line of THE SUMMIT AT SO N LINKS n S 68 °44'50" E, along said Southerly line, a distance of 19. fe to the Poi ginning. Signature �04�1 lgNJrSo,✓SEP 0 Date qtr L_o 1 2U11 Notary Public te of Oklahoma *Comm. ,'" Christina G Frey TULSA COUNTY COMMISSION #16009107 Exp. 09 -22 -2020 v Tulsa County Clerk — Michael Willis ®oc Doc p 2017002 Page(s): 1 03: 09/01/2017 03:09:46 6 PM Receipt N 17 -49426 °o r° Fee: $ 13.00 kLgxoM PAYNE SURVEYING SERVICE, P.C. 1218 W. Will Rogers Blvd. Claremore, OK 74017 Phone(918)341 -0617 Fax(918)341 -4973 e -mail: paynesurveying @hotmail.com August 18, 2017 For: Adam Anderson LEGAL DESCRIPTION SUBJECT PROPERTY Lot 8 in Block 3 of THE SUMMIT AT SOUTHERN LINKS, on addition to the City of Owasso, Tulsa County, Oklahoma, according to the recorded Plot No. 5191 LEGAL DESCRIPTION PORTION OF EXISTING 11' UTILITY EASEMENT TO BE VACATED v\ A part of the 11.0 foot Utility Easement along the Southerly line of Lot 8 in Block 3 of \ THE SUMMIT AT SOUTHERN LINKS, on addition to the City of Owasso, Tulsa County, �l Oklahoma, according to the recorded Plot No. 5191, said part being further described as follows: Commencing at the Southwest corner of said Lot 8; thence S 66 °44'50" E, along the Southerly line thereof, a distance of 15.00 feet to the Point of Beginning; continuing S 66 °44'50 "_E a distance of 91.00 feet; thence _N 23 015'10" E.a distance of 11.00 feet; °N 66 °44'50 "W a distance of 91.00 feet; thence S 23 °15'10" W a distance of L� 11.00 feet to the Point of Beginning. CJ 8 -3 Summitatsouthernlinks /ad a e son/vac/ted e aldescr 1ption /8/18/2017 Signature / 1j /,AA t &/j' Date 7 / 0 SEP 0 1 2017 State i Oklahoma Christina G Frey V TULSA COUNTY COMMISSIONO t600S0, 22 Comm. Exp. DATE FILED May 15, 1997 T a1 N "' . »..... l�kn PLAT NO. 57.93 THE SUMMIT AT 5191 SOUTHERN LINKS NORTH AN 4001"08 TO 140 CRY Or OMASSO. N19A NUNiY, OTAIA OP OHU11011A 6�� A SUOORL910N OP 4 PART or THE Ni /S OP 5CC710N 00, TOaHSHIP 21 NHRM.../ MHoe N gnat or v1e ".exu.. ,gun s[cnav u X bX�YT C n. :K BAILEY RANCH GOLF COURSE _ OF 86111 SIN}.R NORM 1 ; T ; 1,�,• �� , cR� �0 s' >o �e so 1EOF60 UNPLATTED u1r - uruR rnuuwr ®.5,,,: o - ./r.PX.w THE PLAT BOOK— TULSA COUNTY — COPYRIGHT 1997 ROY MALERNEE, CITY MAP SERVICE, INC, , TULSA, OKLAHOMA FEDERAL LAW PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF COPYRIGHT OWNER. i 1' , 1 f; r OEPELOPERt XYIX Tm rz-S EN➢ DkVSLOPM &NT, !NC'. MAP 1X°°01 P.O. BO* e41 MINY6Y05: = 15.66 CWHILL OWASSO, OX 74056 PAyNF SUItPEnNO SERV106 = 31 CONSULTING ENGINEERS PN. 279-77x0 f2IO Ou6u0RS O0R, OVZVO. ' 511 -0017' ,gun s[cnav u X bX�YT C n. :K BAILEY RANCH GOLF COURSE _ OF 86111 SIN}.R NORM 1 ; T ; 1,�,• �� , cR� �0 s' >o �e so 1EOF60 UNPLATTED u1r - uruR rnuuwr ®.5,,,: o - ./r.PX.w THE PLAT BOOK— TULSA COUNTY — COPYRIGHT 1997 ROY MALERNEE, CITY MAP SERVICE, INC, , TULSA, OKLAHOMA FEDERAL LAW PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF COPYRIGHT OWNER. i 1' , 1 f; r PLAT OF SURVEY oV STATE OF OKLAHOMA NORTH PREPARED FOR TULSA COUNTY SCALE P= 20' T ADAM ANDERSON 21 7 RA515 aF HUA,G _ B&WINrS 6.MLa OX Tes R.A. A. Of "! 5'NMR AT 5aoUl .1. N — TUB C 1LN0 O v oR SET IRJN Ry THIS PRO RATE MAP LOCATED IN ZONE REVISED (UNSHADED) R FLOOD THIS PROPERTY IS LOCATED C ZONE % (UNSHADED) 1 FLOOD /� ll EXHIBIT "All /� COMBINED LEGAL DESCRIPTION Lot 8 in Block 3 of THE SUMMIT AT SOUTHERN LINKS, an Addition to the City of Owasso, Tulsa County. Oklahoma, a Subdivision of o part of the W/2 of Section 30. Township 21 North, Range 14 East of the I. S. & M. AND A tract of land containing o part of Govemaneat Lot 2 in Secton 30. Township 21 North, Range 14 East of the I. S. & M., Tulsa County, Oklahoma, said tract being further described os follows: Commencing (the Southeast corner of Lot B in Black } of THE SUMMIT AT SOUTHERN LINKS, an addition to the City aT Owosso, Tulsa County. Oklahoma. according to IM1e corded Plot No. 5191; thence N 66'44'50' W, along the Southerly line of said Lot 8 in Block 3. o distance of 14.50 feet to the Point of Beginning; thence 5 79-46'30'W 0 distance Of 109.97 feet: thence N 10'13']0" W a distance of 72.73 feet to a point on the Southerly line of THE SUMMIT AT SOUTHERN UNKS: thence S 664 4-50" E. along said Southerly line, a ,;stance of 131.84 feel to the Point of Beginning, camera, 0.09 hire, Oruro or less. PROPOSED NEW UTILITY EASEMENT A U61ity Easement ovor and aaras s a part of government Lot 2 in Section 30, Townah ;p 21 Nome, Range 14 East of the I. B. & M., Tulsa County, Samoan, said Easement being further described as follows: Commencing at the Southeast corner al Lot B in Block 3 Of THE SUMMIT AT SOUTHERN UNKS, on addition to the City of Owasso. Tulsa County, Oklahoma, according to the recorded Plot No. 5191; thence N 56'4650" W. along the Southerly line of ford Lot 8 in Black 3. a distance of 14.50 feet to the Point of Beginning; thence S 7946'30" W a distance of 109.97 feet; thence N 10'13'30" W a distance of 72.73 feet to A D int an the Southerly line of THE SUMMIT AT SOUTHERN LINKS; thence S 66'44'50" E, along said Southerly line. A distance of 21.42 feet; thence S 23'15'10" W a distance of 1245 feet: thence S IV13'30' E o alliance of 39.52 feet: thence N 79'46']0" E a distance Of 82.34 feet to a point on the Southerly line of THE SUMMIT AT SOUTHERN LINKS; thence S 66'44'50" E, along Onto Southerly line, a diahme, of 19.94 feet to the Point of Beginning. 60 PORTION OF EXISTING 11' UTILITY EASEMENT TO BE VACATED \ ve A part of the 11.0 foot Utility Easement along the Southerly line of Lot 8 is Block 3 of THE SUMIAIT AT \ SOUTHERN LINKS, a n addition 1. the City of Owasso. TUlsa Cauty, Oklahoma. O cording to the recoroed Plat T 36.40 No. 5191, said part being further de==ed as follows: Commencing at the Southwest corner of said Lot 8; tare S 66'44'50" E. along the Southerly line thereof, a distance of 15.00 feet to the Point of Beginning: thence continuing S 6E44'50" E 0 distance of 91.00 feet; thence N 23'1510" E a distance of 11.00 but thence N 6644'50" W a distance of 91.00 feet: thence S 23'15'10" W a distance of 11.00 feet to the / < Paint of Beginning. NOTE: ALL IRON PINS WILL HAVE AN ORANGE PIASTC CAP STAMPED ' PAYNE IS 1282 ". /1 el ' \ NOTE: FENCES PRE NOT DRAWN TO SCALE. 11 7 3 ) 21'15'10' W oV LOT 8 OV BLOCK 3 Hsu o Y>t 0.09 \ v q OnZ \ \ fSAfI R A x )I 1T RiX ELECw¢ ao YYXY�� cox Rlsrx f A, 1X N i Of ly. gf50' sCOV. CONO. m. V2"w 1r q9 RntlH'1�i SET 1/211 'S e A. 21'15'10' W 7' m N�\ S':( W] WIL OV TQ 1 Hsu o Y>t 0.09 Om acres J99B.B2 he 11 7 . nt OT SOUTHEAST CDR, LOT — TUB C 1LN0 O v oR SET IRJN Ry D81 /LIP )3 5 atL H 75'4C50 rf .a W+° e - "TMr"s w,B , f1 UK 0 . ueUE MIEA P0.0POSEO 1 \5 79 5[i 1 /2la 'S e A. ® A. RISER iIUTY EBMT. a OftW s / eeds the 00coam minimum standard, for the practice of lend s reeying a adopted by the Oklahoma State as n 7 3.97' I6 30° W SOUTHEAST CDR, LOT °w, 1LN0 O v oR SET IRJN Ry PAYNE SURVEYING SERVICE D81 /LIP )3 s rf .a W+° e - "TMr"s w,B , CLAREMORE, OKLA. UK 0 . ueUE MIEA \ \ 2 ERIC \ THE SUMMIT AT \ SOUTHERN LINKS Me ROPOSE) y� 3 POOL 11.00' ry 2395'10' E �e S o C ^SET 6M WJL \ \( C2 '4 CA 2368 (LS) EXPIRES 6/3G%19 SIGIfIA70RE DATE ® A. RISER iIUTY EBMT. / w_i /\fT • b \ / eeds the 00coam minimum standard, for the practice of lend s reeying a adopted by the Oklahoma State as n 3.97' I6 30° W SOUTHEAST CDR, LOT WITNESS my hand and seal this 8th day of AStst _ 2017. 1LN0 O v oR SET IRJN Ry PAYNE SURVEYING SERVICE D81 /LIP )3 1218 W. WILL ROCERS BLVD. rf .a W+° e - "TMr"s w,B , CLAREMORE, OKLA. UK 0 . ueUE MIEA 341 -0617 \ 2 C2 '4 CA 2368 (LS) EXPIRES 6/3G%19 SIGIfIA70RE DATE ' CERTIFICATION I, Randall R. Payne, the undersigned, a Professional Land SarveyO, in the Stale at Oklahoma do neroby certify that the above deschood property has been surveyed under my supervision and that it meets or eeds the 00coam minimum standard, for the practice of lend s reeying a adopted by the Oklahoma State as Board of Registrat'en I., Professional Engineers and land Surveyors: that is and correct to the beet of my knowledge and belief. WITNESS my hand and seal this 8th day of AStst _ 2017. 1LN0 O v oR SET IRJN Ry PAYNE SURVEYING SERVICE 1. - IRO« 1218 W. WILL ROCERS BLVD. rf .a W+° e - "TMr"s w,B , CLAREMORE, OKLA. UK 0 . ueUE MIEA 341 -0617 C2 '4 CA 2368 (LS) EXPIRES 6/3G%19 SIGIfIA70RE DATE The City Wit out Limits. TO: Honorable Mayor and City Council, City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Ordinance 1 112 / Annexation OA -17 -05 - E 106th St N &. N Garnet Road Right -Of- way DATE: October 13, 2017 BACKGROUND: The Community Development Department received a request for the annexation of portions of the intersection of E 106th St N and N Garnett Rd. The request specifically refers to the northwest right -of -way and southeast right -of -way of the intersection of E 106th Sf N and N Garnett Rd. These properties were acquired by the City for intersection improvements at this location, but were never annexed. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North AG (Agriculture) Undeveloped Transitional City of Owasso South RE (Residential Estates) Residential/ Residential City of Owasso N/A Undeveloped East AG (Agriculture) Residential/ Residential City of Owasso Undeveloped West AG (Agriculture) Undeveloped Residential City of Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 1.68 Aces Total Current Zoning AG (Agriculture) and RE (Residential Estate) Proposed Use Right -of -Way Land Use Plan Right -of -Way Within Overlay District? No Within PUD No Water Provider City of Owasso Applicable Paybacks N/A ANALYSIS: The northwestern portion of the intersection right -of -way is currently zoned AG (Agriculture), while the southeast portion is zoned RE (Residential Estates). Both of the properties lie in Tulsa County. The applicant, the City of Owasso, acquired these properties from Tulsa County when the intersection of E 106th St N and N Garnett Rd was improved. The properties were never brought into the City Limits and are being annexed at this time to ensure proper ownership and maintenance responsibilities. The properties will be used solely for road right -of -way. ANNEXATION COMMITTEE: The Owasso Annexation Committee met on September 27, 2017, and voted unanimously to recommend approval of the annexation request for the subject properties (OA 17 -05). RECOMMENDATION: Staff recommends approval of Ordinance 1112, approving annexation request (OA 17 -05) to annex the subject properties into the corporate limits of the City of Owasso and assigning an AG Zoning Designation. ATTACHMENTS: Ordinance 1112 Aerial Map Legal Exhibit CITY OF OWASSO, OKLAHOMA ORDINANCE 1112 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, REFERENCED IN APPLICATION OA -17 -05 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for annexation of the properties herein described as one being located northwest and one being located southeast of the intersection of E 106 St North and N Garnett Road; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission, and all statements for or against the requested annexation the property referenced in application OA- 17 -05. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A TRACT OF LAND IN SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SE /CNR OF THE SE /Q OF SAID SECTION 7, THENCE NORTH ALONG THE EAST LINE OF SAID SECTION N O1 024'44 "W A DISTANCE OF 660.25 FEET, THENCE S 88 037'35 "W A DISTANCE OF 60.00 FEET TO A POINT ON WEST BOUNDARY OF GARNETT ROAD RIGHT OF WAY, THENCE SOUTH ALONG SAID ROAD RIGHT OF WAY SO] 024'44 "E A DISTANCE OF 582.30 FEET, THENCE S 43 035'26 "W A DISTANCE OF 39.60 FEET TO A POINT ON THE NORTH BOUNDARY OF E 106TH ST N RIGHT OF WAY, THENCE WEST ALONG SAID STREET RIGHT OF WAY S 88 035'36 "W A DISTANCE OF 572.09 FEET, THENCE SOl 025'30 "E A DISTANCE OF 50.00 FEET TO A POINT ON THE SOUTH LINE OF SAID SECTION 7, THENCE EAST ALONG SAID SECTION LINE N88 035'40 "E A DISTANCE OF 660.08 FEET TO THE POINT OF BEGINNING, CONTAINING 70,016 SQUARE FEET OR 1.60 ACRES. MIND A TRACT OF LAND IN SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NW /CNR OF THE NW /Q OF SAID SECTION 17, THENCE SOUTH ALONG WEST LINE OF SAID SECTION SO1 °10'29 "E A DISTANCE OF 640.00 FEET, THENCE N88 043'25 "E A DISTANCE OF 50.00 FEET TO A POINT ON THE EAST BOUNDARY OF GARNETT ROAD RIGHT OF WAY, THENCE NORTH ALONG SAID ROAD RIGHT OF WAY NO1010'29 "W A DISTANCE OF 272.80 FEET, THENCE S88 049'31 "W A DISTANCE OF 5.00 FEET, THENCE NO1 010'29 "W A DISTANCE OF 41.05 FEET, THENCE S89 041'53 "E A DISTANCE OF 15.00 FEET, THENCE NO1 °10'29 "W A DISTANCE OF 248.55 FEET, THENCE N43 046'28 "E A DISTANCE OF 39.63 FEET TO A POINT ON THE SOUTH BOUNDARY OF E 106TH ST N RIGHT OF WAY, THENCE EAST ALONG SAID RIGHT OF WAY LINE N88 043'25 "E A DISTANCE OF 200.00 FEET, THENCE NO1 °10'29 "W A DISTANCE OF 50.00 FEET TO A POINT ON THE NORTH LINE OF SAID SECTION 17, THENCE WEST ALONG SAID SECTION LINE S88 043'34 "W A DISTANCE OF 288.00 FEET TO THE POINT OF BEGINNING, CONTAINING 46,849 SQUARE FEET OR 1.08 ACRES. The some is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and its corporate limits and shall be utilized for public right -of -way. All persons residing therein, and all property situated thereon, shall be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. SECTION 2. From and after the passage and publication of this Ordinance, the real estate and territory described above shall be a part of the City of Owasso, Oklahoma, and in Ward 2. SECTION 3. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 6. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED by the City Council of the City of Owasso, Oklahoma on the 17tH day of October, 2017 Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of , 2017. Julie Lombardi, City Attorney Subject Tract Adh y4. � - Y '"_,ems[ > "• ! t ^,x v i' � t ti ° J t 1,� ry t Note: Graphic over lays may - N not e align physical Subject o f oo zoo aoo 07 21 -14 & featprecisely res on the grou nd. Tract OA 17 -05 I t I i 1 17 21 -14 Aerial Photo Date: February 2016 Feet 4 �3 y A {raft of Iona in Sadion 7. Tawn$IAp 21 North, Nero 14 East of Its Ina6sn Nose and lderidion, toted cadnly. Stalo of Oktahomo, mom pmPicuiwly ddcedhad hs Idddwa: Raglnning of the SE/CNR d1 the SE/C of sold Seaton 7, thence ab,th long the east Und of +aid oodles N Ot'24'44'W a dlalance of 060.25 foal, thence 5 a0'vmv a dratdnce of 60.00 foot to a paint on west boundary of Gornoll Rood Right of Way, (hence south along told rood right of way $)1'24'44 E a 11.1m . of 582.30 (.at, Phased 5 4335WIV o distance of 39.60 fast to a paint on Ito north boundary of E 106W St N Night of Way, than.. want .along sold $treat right of way S OW030V a dldonce of 572.09 fast, thence S01.25`30"E o disloace of 50.00 Fool Is o plat en iho eouth Has of said Snare. 7, (hones oust don? said a4Alon 840 N00'36s40% o rktares of 860.08 feet la the Paint of Oaginning, containing 70,016 qu.. fast or 1.00 acres. and A tract of land In SoaNen 17. lonnsbip 21 North, Range 14 East of the Indian Ba +s and haaddion, 'N0o County. Stole o1 Oklahoma, more particularly described ns follows: Bcglm,hig of Jr. NW /Clot of (h$ NW /0 of sold S..Uon 17, thence aoaih along weal 9n$ el cold seat[. $01'1029.. "E o allslance of 840.00 fast. thence N00'025"C o Gdtmnm of $DAD feet to a polot on had a001 boundary of Coansit Rood Right of Way. Ihenee barlb along add read right of way N9Pi6'2g*W a distance of 272.80 fast, there$ 588'49'31V a nationce of 5.00 feel, thence N07'l0'29'W o distance of 41:05 foot. r anco SBT41'53fE a distance of 15.00 1406 thence 110110'79'W o dslanco of 240.55 foot, thanoo N4T4W28"E a disused of 39.60 foot to Epoint en the aoa(h bwndoiyY of 108th fit N night of Way, Item oast along sold tight of way lino N8843'25 "E a eivlanca of 26D.00 (eel. thancd N'01'(0'29'W d dillanc+ of 50.0 tool to a point on Iha north Una of cold Sadtan 17. thong West den? cold Option line 58117034V 4 did.m+ of 280.00 feat to Ito Paint of thiloning, cnntolAag 46.849 cmma foot or 1.08 acres. 1 E 106th St.N & Garnett Road Annexation ( CITY Or OWASSO 8!9,17 Legend 111 N. Main Street P.O. Box 180 Owasso, 0K 74055 91 &376.1500 T ut Limits. TO: Honorable Mayor and City Council, Use City of Owasso FROM: Bronce L. Stephenson, MPA PUD 06 -04/ RM (Residential Multi - Family) Director of Community Development SUBJECT: Ordinance 1113 / OPUD 17 -02 & OZ 17 -06 - Mingo Crossing DATE: October 13, 2017 BACKGROUND: The Community Development Department received a Planned Unit Development (PUD) application for Mingo Crossing, a proposed residential subdivision development. The subject property is located on the east side of N Mingo Rd, approximately a quarter mile south of the intersection of E 106th St N and N Mingo Rd. The property is approximately 21.36 acres in size and is currently zoned AG (Ag(culture). A rezoning request (OZ 17 -06) was filed concurrently with this PUD application requesting that a zoning of RS -3 (Residential Single - Family High Density) be applied to the property. In September 2017, City Council approved Ordinance 1108 to annex the subject property into the City Limits of Owasso. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North PUD 06 -04/ RM (Residential Multi - Family) Undeveloped Transitional City of Owasso South PUD 01 -02 /RS -3 (Residential Residential/ Residential City of Owasso 2.67 DU /AC Proposed 2.81 DU /AC Maximum Single - Family High Density) Undeveloped Within PUD? PUD -17 -02 East PUD 06- 04 /RS -1 (Residential Undeveloped Residential City of Owasso Single - Family Low Density) West I AG (Agriculture) Undeveloped I Residential I City of Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 21.36 acres Current Zoning AG (Agriculture) Proposed Use Residential Proposed Zoning RS -3 (Residential Single - Family High Density) Lots /Blocks 57 lots, 4 blocks Land Use Plan Residential Number of Reserve Areas 1 Reserve Area Gross Dwelling Units /Acre 2.67 DU /AC Proposed 2.81 DU /AC Maximum Total Units 57 DU Proposed 60 DU Maximum Within PUD? PUD -17 -02 Within Overlay District? No Water Provider City of Owasso Applicable Paybocks[Fees Storm Siren Fee ($35.00 per acre) Ranch Creek Sewer Service Assessment Area ($610.33 per acre) Streets (public or private) Public CONCEPT OF A PUD: A Planned Unit Development, also known as a PUD, is a development concept that allows for greater creativity and flexibility than typically allowed under traditional zoning and planning practices. For example, PUDs often allow developers to place different zonings and land uses in close proximity to each other. Developers may also have more flexibility in certain aspects of development, such as building setback requirements and building height limitations, which can be more restrictive in standard zoning districts. However, a PUD should not be considered a tool to circumvent the City's Zoning Code and Subdivision Regulations. All aspects of the PUD application are subject to public comment as well as consideration and approval from the Community Development Department, the Owasso Technical Advisory Committee, the Owasso Planning Commission, and the Owasso City Council. PUD applications presented to the Planning Commission and City Council are for approval of the uses and the overall conceptual development plan as it relates to the context of the surrounding area. ANALYSIS: The subject property was annexed into the City Limits of Owasso in September 2017 under Ordinance 1 108. A significant amount of the eastern portion of the subject property lies within the 100 -year floodplain. There is also an active drainageway /creek that runs the length of the property from the northern boundary to the southern property line. Therefore, this PUD proposal and accompanying zoning request only apply to the western portion of the annexed property on which development is able to take place. The legal description submitted with the rezoning request excludes the portion of the property on the east side of the 100 -year floodplain. This eastern portion would retain its current zoning of AG (Agriculture) while the rest of the property would be rezoned RS -3 (Residential Single - Family High Density). The total development area is 11.10 acres, while the remaining balance of the property will remain as common open space. Development on the property would take the form of a detached single - family residential subdivision. The PUD proposes 57 lots in 4 blocks with a maximum of sixty (60) dwelling units. The developer anticipates that Mingo Crossing will be developed in one (1) phase. The underlying zoning of RS -3 (Residential Single - Family High Density) will guide the development of the property, but the PUD process allows for unique design in meeting the requirements for an RS -3 district as prescribed by the Zoning Code. While the Zoning Code requires RS -3 districts to have a minimum lot width of sixty -five (65) feet, the PUD proposes lot widths of sixty (60) feet. Additionally, the lot sizes in the development will range between approximately 5,400 square feet and 6,600 square feet, while the Zoning Code requires 7,000 square foot lots. Finally, the minimum front yard setback in the PUD proposal is twenty (20) feet while the Code requires twenty -five (25) feet. These smaller dimensions are proposed in the PUD document due to the significant restrictions placed on the subject property by the 100 -year floodplain that makes much of the property undevelopable. Residences in RS -3 zoning districts are required by the Zoning Code to provide a twenty -five (25) foot setback in the front yard primarily due to driveway parking of vehicles. In a typical residential subdivision, this requirement ensures that the driveway of the residence will be an adequate length to avoid vehicles overhanging the sidewalk. The applicant is pursuing a PUD on the subject property because the physical characteristics of the property make it difficult to develop under the typical RS -3 district standards required in the Zoning Code. Therefore, after discussions with the applicant, staff has worked with the applicant in the design of certain allowances in how the applicant intends to develop the property that will still ensure that adequate driveway and street parking will be provided. Staff has agreed to support a twenty (20) foot front yard setback for the development to allow the applicant to design the subdivision to get a good lot yield, despite the amount of undevelopable land. However, two other measures have been agreed to by staff and the applicant in order to protect the intent of front yard setback requirements in the Code. First, sidewalks will be provided throughout the subdivision and will be constructed along the back of the curb with no grass strip between the sidewalk and the street, as seen in typical residential development in Owasso. This design allows an extra few feet of driveway length for parking of vehicles, reducing the potential for them to overhang on the sidewalk. An example of sidewalks placed on the back of the curb can be seen in Exhibit G of the PUD proposal document. Second, while the front of the home would be allowed a twenty (20) foot front yard setback, all garages shall be required to meet a higher front yard setback of twenty -two (22) feet, pushing them back farther from the sidewalk and street. The combination of these two requirements will result in driveways that meet the typical twenty -five (25) foot front yard setback for RS -3 districts as well as improve the overall aesthetics of the neighborhood. Residences in the subdivision are expected to be of a Craftsman - style, which is a type of architecture not currently prevalent in Owasso. Craftsman -style homes tend to have larger front porches and more architectural detail than typically found in today's residential building trends. An example of the Craftsman -style homes expected to be developed in Mingo Crossing can be seen in Exhibit D of the PUD proposal document. Allowing the front of the residence to be placed closer to the street than the garage also adds aesthetic value to the home. The typical residence in Owasso has a garage that protrudes farther than the front of the home into the front yard, resulting in a home that is visually dominated by the garage. The front fagode of the Craftsman -style homes in Mingo Crossing, however, will be allowed to project farther into the front yard than the garage, creating a more welcoming and aesthetically pleasing home. The home sizes are likely going to range from 1,400 square feet to over 2,500 square feet. Parking is often a concern when considering PUD proposals such as this one requesting smaller lot sizes, lot widths, and front yard setbacks than what is typically required by the Zoning Code. One way that the PUD proposal intends to provide adequate parking within the development is by clustering the driveways of the residences together. Typically, driveways in a residential subdivision are spaced evenly apart, leaving room for at least two (2) cars to park on the street between the driveways. However, as this PUD requests smaller lot sizes, the typical driveway arrangement would only provide enough space for one (1) car to park between driveways on the street. Therefore, the PUD proposal calls for clustering the driveways. An example of clustered driveways can be seen in Exhibit G of the PUD proposal document. By placing the driveways of adjacent houses next to each other, rather than spaced evenly down the row of houses, it allows for two (2) or three (3) cars to be parked on the street in the larger gaps left between drives. Extra parking for the subdivision will also be provided in the form of several parking spaces placed near the amenity area and trail access point in the northeast corner of the development. Two (2) access points to the development will be located on N Mingo Rd. Due to traffic and safety concerns along this arterial, acceleration and deceleration lanes will be required for these access points. Access points on N Mingo Rd will also have attractive entry features and landscaping to add aesthetic value to the neighborhood. Sidewalk will be provided along N Mingo Rd. The streets Within the Mingo Crossing development will be public. In terms of providing the required number of amenities in a typical PUD, the property is significantly limited due to its size and the constraints of the 100 -year floodplain. To supplement the amenity limitations on this PUD, an extensive Interpretive Nature Trail would be constructed and maintained between the residential development and the 100 -year floodplain. The trail would run the length of the property from the northern property line to the southern property line, closely following the drainageway /creek. This trail would be designed and platted as a twenty (20) foot public trail easement, so that it eventually would be eligible for connection to the Owasso Regional Trail System as it is developed in the future. The trail would also be dedicated to the City of Owasso upon the City's request at a time deemed appropriate. Informational signs would be placed along the trail denoting local wildlife, trees, and plants. There would be two (2) access points to the trail from the residential subdivision, and it would be constructed with a hard surface material. The creek has substantial tree coverage, and the developer expects that most of the trees in the floodplain area would remain undisturbed. Staff feels that the amenities provided meet the intent of the Code. As required by the Subdivision Regulations, a Homeowners' Association will be established to maintain the Interpretive Trail System, reserve areas within the development, fencing and landscaping along Mingo, and other amenity areas. All open space and amenity requirements as set out by the Owasso Zoning Code would be met by the PUD. The PUD document states that the expected open space would be 28.1% of the development area, which exceeds the 20% requirement specified in the Zoning Code. The applicant has submitted a Preliminary Plat along with this PUD request. As per the Chapter on Planned Unit Developments in the Owasso Zoning Code, a Preliminary Plat may be submitted concurrently with a PUD application. The Preliminary Plat was also reviewed along with the PUD by staff and the Technical Advisory Committee and allows the applicant to proceed with a Final Plat once the PUD has received approval from the Owasso City Council. The City of Owasso will provide sanitary sewer, Fire, Police, EMS, and water service to the proposed development. Adequate utility access to the homes in the interior of the development has been provided in the form of a ten (10) foot access easement located midway in the interior block of residences. Sanitary sewer service would need to be extended from the west or south to serve the property. Stormwater detention will be provided on -site. If the PUD is approved, the applicant would provide final development plans for the area being developed for administrative review and approval by City Staff. These plans shall include civil engineering drawings, landscape plans, drainage plans, utility plans, Final Plat, etc. A neighborhood meeting was held by the applicant on September 5, 2017, to provide an opportunity to answer any questions and address any concerns of nearby property owners. Invitations to the meeting were sent out by the applicant to all property owners within a 300' radius of the subject property, but no residents attended the meeting. City staff published a legal notice of the PUD and zoning requests in the Owasso Reporter on September 20, 2017, and also mailed notices to property owners within a 300' radius of the subject property. COMPREHENSIVE PLAN CONSISTENCY: The 2030 GrOwasso Land Use Master Plan identifies the subject property for residential land uses. The proposed residential development is therefore supported by the Land Use Master Plan. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: The land surrounding the subject property is primarily undeveloped with a residential subdivision to the southeast. If approved, the Mingo Crossing development would have the same underlying zoning as the existing adjacent residential subdivision. The majority of surrounding parcels of land are called out for residential land uses in the 2030 GrOwasso Land Use Master Plan, with transitional land uses called out for to the north. Therefore, an RS -3 (Residential Single - Family High Density) zoning and the development in the PUD proposal would be in harmony with the existing and expected development in the area. PLANNING COMMISSION & COUNCIL CONSIDERATION: Future planning issues must be considered if the PUD amendment is approved. If approved, the applicant would be required to adhere to all City of Owasso subdivision regulations and engineering requirements. According to the Owasso Zoning Code, the Planning Commission and City Council shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD Ordinance, which are: a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. PLANNING COMMISSION: The Planning Commission heard this item at their October 9, 2017, meeting, voting unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of Ordinance 1 1 13, approving PUD -17 -02 and Rezoning OZ -17 -06 ATTACHMENTS: Ordinance 1 l 13 Aerial Map Zoning Map 2030 GrOwasso Land Use Master Plan Map Mingo Crossing PUD Concept Proposal Mingo Crossing Preliminary Plat CITY OF OWASSO, OKLAHOMA ORDINANCE 1113 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT REFERENCED IN APPLICATION OPUD 17 -02 AND ZONING APPLICATION OZ 17 -06 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for rezoning and planned unit development of the property described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested planned unit development application OPUD 17 -02 and rezoning application OZ 17 -06. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as follows: A tract of land located in Government Lot Two (2) of Section Eighteen (18) of Township Twenty -one (2 1) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: Beginning at the SW corner of Gov. Lot 2, Sec. 18, T -21 -N, R -14 -E, I.B. &M.; Thence N 00 °57'06" W a distance of 1315.88 feet to the NW corner of said Gov. Lot 2; Thence N 88 °40'08" E a distance of 776.56 feet along the north line of said Gov. Lot 2; Thence S 07 005'42" W a distance of 665.54 feet to the NE corner of the SW /4 of said Gov. Lot 2; Thence S 00 058'08" E a distance of 658.37 feet to the SE corner of said SW /4 of Gov. Lot 2; Thence S 88 °44'29" W a distance of 683.59 feet to the Pint of Beginning, and containing 21.356 acres, more or less. The same is hereby zoned from AG (Agriculture) to RS -3 (Residential Single Family High Density) with a PUD Overlay (RS- 3 /PUD). The Site Development Plan and Statement of Intent shall be followed for any development of the described property. SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION S. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 17th day of October, 2017 Lyndell Dunn, Mayor Attest: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Page 2 of 2—Ordinance xxxx Mingo Crossing 1" = 752 ft OPUD 17 -02 & 08/09/2017 OZ 17 -06 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. A'9rTCU A gricu I Ul I-e I Agriculture Agriculture Office Medium Agriculture Agrict0fure Agriculture I 3ailey Medical Cei Office Medium Reside'nt'ial '-S-higle Family -High DenMty Land Use Master Plan OPUD 17 -02 & OZ 17 -06 Mingo Crossing LEGEND Land Use Categories - Commercial - Industrial/Regional Employment Neighborhood Mixed Use (Light Office, Commercial Shopping, Attached Housing, _ - SF Housing, Apartments above retail) ® Parks/Recreation _ Public/InstitutionallOuasl Public Residential (Single family detached housing) LJ Transitional (Attached housing, duplexes, offices) EMUS-169 Overlay District ® 'Glenn- MufAddition Special District ® -- Downtown Development District ■ } a Cr 0 a O •� 100yr Floodplain Planned Trail/On-Street Bikeroute/ Complete Street Existing trail A Fire Station Existing Public School Future Public School Civilian Airstrip 0 Future Park and Ride/Transit Stop © Hospital Q Public Park v Gott Course ttt Cemetery 19 0) C ►4t ii ♦♦ E 106th St N r � , j 1 ♦ ♦'�♦ w f��Rr��S�Tw �. R,R yr \ A\ 1J_ l l( �, ♦ t •'\ P R a P P► Y ♦\ R r R +R 7 Subject Property d 7 11■ Mingo Crossing 1" = 752 ft OPUD 17 -02 & OZ 17 -06 08/09/2017 W 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. 1 z FA4T.a .REU.RTH Section 18 Tulsa County 57 Lots - 21.36 Acres Data Summary: Total Project Area �r Total Number of Lots 57 Project Density 2.67 DUs /Acre Project Open Space 8.80 Acres (41.2 %) FA4T.a .REU.RTH Section 18 Tulsa County 57 Lots - 21.36 Acres Data Summary: Total Project Area 21.36 Acres Total Number of Lots 57 Project Density 2.67 DUs /Acre Project Open Space 8.80 Acres (41.2 %) Exhibit 'A' Mingo Crossing Conceptual Site Plan G: \17- OTAPUD \17.077 Es 'A' Conceplual Site Plan.dwg. 713112 017 -4:38 PM m 2 a t Z 11 / `I 1 DEVEL p�xBox r iW -ree. Ro M.n` - S 66 °4479 "W - 663.59' .'ammmexr MienWn "MaI FbOdPW Fsor «r iaa.roer rbaequn 1 I ` 1 i / Existing Pond 11 F=- O Z N Not 7p Scale T 21 N Data Summary: Total Project Area 21.96 Acres (Gross) 79.95 Acres (Nei) Development Area'A' 71.70 Acres (Net) Development Area'B' 8.75 Acre Location Map P -14 -E essrraensmeerxomx s (Nei) g snsreaxsmeerxoxm Section 1e Tulsa County 57 Lots - 21.38 Acres N Not 7p Scale T 21 N Data Summary: Total Project Area 21.96 Acres (Gross) 79.95 Acres (Nei) Development Area'A' 71.70 Acres (Net) Development Area'B' 8.75 Acre Exhibit 'B' Mingo Crossing` Development Area Plan G:117 -0771PUU117.077 Ex. 'B! Development Area PIan,AVg, 7/d112017 -4:97 PM s (Nei) Exhibit 'B' Mingo Crossing` Development Area Plan G:117 -0771PUU117.077 Ex. 'B! Development Area PIan,AVg, 7/d112017 -4:97 PM CFii'3I �p 0 F 1. V v W l- 0 VAIII �IENfAY oAN0.9CAPE &AN v LAANOIAPE OROINTNLE, LEATIFILATION WT E. yRR16AT,ON, uw.n.v�r�� awn.. wnws w..e ® uaccs -rsa �x -arms poe,.,t... , -NOTES ENSURE ALL TREE5 ARE NO LE55 THAN 5- FROM AS -&WILT WATER ANO SANITY SEWER LINES-- MINIMUM RE IREO LANDSCAPE SHOWN, OWNER MAY CHOOSE TO EXOEEO MINIMUM REOYIREMENTS 1�= Typical Entry _ LrcmM Map 1� u _ rmy MIN50 GRO55ING OWASSO, OKLAHOMA PLANNING DESIGN GROUP T+e�NNN]Dryf� �a. MDM]N9C Exhibit 'C' Conceptual Landscape Plan ENMRY PLANTING PL N EXHIBIT L- GAVATTPUM174 "Es'C Oo plml len pp Pbmft, 18q W7. 10:38 M1 rep F R Z E W. atsrsemameerw Section 18 Tulsa County W Lola - 21.38 Acres Not To Scale Exhibit lDl Mingo Crossing — Conceptual Craftsman Building Elevations oft 7-8]T =17-8n be lr Conceptual BuRliq Filwallons.Mq, WIMD17 -1*5 PM rl I I 1, E 0�t I w� - flR51gn rPaJaOe I F Ida �I. I' I rep II 1 4 E- % 657 Elm- i NepAmo❑ O &Iztng Tee Uno Ig1Y rM.Mgeln Q coo °o lI o l eN b Existing i O O Pond O O' / O� o00 8 O W ' .. ,)fff Ulan, Tree we i Y r muravFlOawLm, 1� }�� -h�� Emmdam / T� �62�,Elev. _ SBB °4479' - 68.859, -- SE rte., v I II F O Z Location Map R -14 -E EASI1tM3111EETNORUH FASTBBNSiREET NOM Section 18 Tulsa County 57 Lots -21.36 Mree _ Syr w N Not To Scale Legend: ® I3 [3 RlEgedm, © 01`> Oralregeway T 21 N Exhibit El Pond Existing Ming o ' n Crossing �= Existing Conditions Plan i G: \17 -07TPU0 \17 -077 ExJE Existing Candlllons Plan.dnp, 713M2017 - 4:34 PN rep 2 O N Not To Scale Exhibit IF' Mingo Crossing Surrounding Zoning and Land Use Plan G:177 -077WUDU 7 -077 Ex. 'P Sunouncling Zoning and Land Use Plamda g. 7al /2017 -4:31 PM Location Map R -14 -E FAST lash STNEU NORTH �EASi Ba�S Hun NORM Section 18 Tulsa County 57 Lots - 21.36 Acres N Not To Scale Exhibit IF' Mingo Crossing Surrounding Zoning and Land Use Plan G:177 -077WUDU 7 -077 Ex. 'P Sunouncling Zoning and Land Use Plamda g. 7al /2017 -4:31 PM 5' Sidewalk ROW 20' Building Line rep Residential Street II 2 2 O Z Cluster Driveway Plan 5' Sidewalk Residential Street 5' Sidewalk FAST I WIneTREET NOWH 5' Sidewalk rh FASTPoINaIREETNJRIHW 16'Ddveway (Typkal) 20' Building Line � TUlsa County j 20' Building Line II 2 2 O Z Cluster Driveway Plan N Scale: 1' =20' T 21 N Exhibit IGI Mingo Crossing Sidewalk Plan Driveway /Sidewalk Plan G: \17- 07TPUDM7 -077 Ex.'G' Ddyaway- Sidewalk Plan.dwg. 10/04/2017 - 11:49 AM Location Map R -14 -E FAST I WIneTREET NOWH r rh FASTPoINaIREETNJRIHW Section 18 TUlsa County 57 Lets - 21.36 Acres N Scale: 1' =20' T 21 N Exhibit IGI Mingo Crossing Sidewalk Plan Driveway /Sidewalk Plan G: \17- 07TPUDM7 -077 Ex.'G' Ddyaway- Sidewalk Plan.dwg. 10/04/2017 - 11:49 AM a 0 C c t Z 1 1 2 1 3 14U1195 16 1 7 1 8 24 23 I \ 22 1 37 Location Map `\ rj \lh PaMing antl Ama i : as ,11 38 39 40 1 $ 9 41 10 ' 1 ' 42 °-n-£-- - ]J49 i 11 e 12 ` 1 _ 43 __ 44 13 45 FlSf9RIi STREET 14 46 5 47 :.. \7 18 � I 2 0 Not To Scale T 21 N /a �i mo-rev HxaaRUx / Exhibit IHI Detention 1 i Eaisdn9 Ming o / Pond rso-rw nooagan Crossing - -- .. SW 29 -� Connectivity Plan rep l / !/ \ G:17 -07 1.)om 477E%.•N' CmnecBVln Plan.dm. 15N412017 -10:22 AM Location Map R -WE $ 3 .,. FlSf9RIi STREET NeRiHtl Seeft 15 Tulsa Caunry 57 Lem -21.35 Acres 0 Not To Scale T 21 N /a �i mo-rev HxaaRUx / Exhibit IHI Detention 1 i Eaisdn9 Ming o / Pond rso-rw nooagan Crossing - -- .. SW 29 -� Connectivity Plan rep l / !/ \ G:17 -07 1.)om 477E%.•N' CmnecBVln Plan.dm. 15N412017 -10:22 AM PUD 17 -02 M ingo Crossing Owasso, Oklahoma Tulsa engineering €y Flanning Associates 9820 East4l'tstreet, 5t. 102 Tulsa, Qkla{ oma 74146 918.252.9621 Fax918.25o.4566 10/4/2017 FADataWSCU7077.00.001 Mingo Crossing PUD.doc TABLE OF CONTENTS I. Development Concept ......................................................................... ..............................1 Exhibit A - Conceptual Site Plan Exhibit B - Development Area Plan Exhibit C - Conceptual Landscape Plan Exhibit D - Conceptual Craftsman Building Elevations Exhibit E - Existing Conditions Plan Exhibit F - Surrounding Zoning and Land Use Plan Exhibit G — Driveway /Sidewalk Plan Exhibit H — Connectivity Plan II. Statistical Summary ............................................................................ ..............................2 III. Development Standards: Development Area `A' — Single- Family Residential ...............3 IV. Development Standards: Open Space ................................................. ..............................3 V. Landscaping and Open Space ............................................................. ..............................4 VI. Sidewalks ............................................................................................ ..............................4 VII. Homeowners' Association .................................................................. ..............................4 VIII. Site Plan Review ................................................................................. ..............................4 IX. Schedule of Development ................................................................... ..............................4 F: \Data \MISC\17077.00.001 Mingo Crossing PUD.doc I. Development Concept Mingo Crossing is a proposed 21.36 acre single - family residential development located approximately 1/4 mile south of the intersection of East 1061h Street North and North Mingo Road, on the east side of North Mingo Road. The tract has 1315.88 ft. feet of frontage along North Mingo Road. The property is abutted on the north by undeveloped Residential zoned land (RS -3/PUD 06 -04), to the east by undeveloped Agriculture (AG) and Residential zoned land (RS- 3/PUD 06 -04) and to the south by the partially developed Honey Creek at Bailey Ranch residential development (RS -3 /PUD 01 -02). The project site is currently zoned Agriculture (AG). Submitted concurrently with this PUD application is a zoning request to re -zone the entire tract to RS -3, Residential Single - Family. The site is characterized by moderately sloping terrain, with a ridge that runs north /south in the northwest portion of the project site (See Exhibit `E' — Existing Conditions Plan). There is 100 -year floodplain and a drainageway /creek located along the eastern portion of the site where a significant amount of tree cover exists. The goal will be to maintain as many of the existing trees as possible — it is anticipated that the majority of the trees that are located within the 100 -year floodplain will not be disturbed. The site geometry for the site's developable area is impacted by the relatively narrow width between North Mingo Road and the 100 -year floodplain, hence it is felt that a PUD is the best way to develop this site. The soil types found on the project site are typical for the area and should pose no unusual developmental problems. The location of the PUD has very favorable accessibility, location and visibility from surrounding roadways and will blend in with the existing residential development in the area. Mingo Crossing will feature homes with Craftsman -style front elevations on single - family detached lots, with lot sizes ranging from 54' x 110' to 60' x 110' (See Exhibit `D' — Conceptual Craftsman Building Elevations). The style of homes proposed at Mingo Crossing will be a new type of single - family home for the Owasso housing market. It is felt that the Craftsman -style front elevation home will provide a new and very aesthetically pleasing alternative for the Owasso home buyer. There will be two access points onto North Mingo Road into the Mingo Crossing site. Acceleration and deceleration lanes will be provided at these two entries. All streets within Mingo Crossing are to be public The amenities that are to be provided at Mingo Crossing will be as required by the City of Owasso Zoning Code and approved by the Community Development Department. There will be an Interpretive Nature Trail that will be located within a 20' Trail Easement (public) along the edge of the 100 -year floodplain that will allow for future connectivity to, and ultimately becoming a part of, the Owasso Regional Trail System. The Interpretive Nature Trail will be dedicated to the City of Owasso upon the City's request and will be constructed with a hard surface material. This trail is proposed to have various signs along the trail denoting the area wildlife, trees and other items of interest in the area. A Homeowners Association will be established that will have the responsibility F: \Data \MISC \17077.00.001 Mingo Crossing PUD.doc of maintaining all reserve and amenity areas, the Interpretive Trail System, landscape entryways as well as the fencing and landscaping along North Mingo Road. It is anticipated that Mingo Crossing will be developed as one phase, with development commencing as soon as the appropriate approvals have been received. Il. Statistical Summary Total Project Area Maximum Number of Dwelling Units Project Density Total Open Space Area 21.36 acres (Gross) 19.85 acres (Net) .1 2.81 DU /Acre (Gross) 261,360 square feet 6.00 Acres (28.1 %) Note: 1). Exhibit'A' - Conceptual Site Plan shows a total of 57 DUs, and an overall density is 2.67 DUs /Acre. F:\Data \M1SC \17077.00.001 Mingo Crossing PUD.doc III. Development Standards: Development Area A — Single- Family Residential Permitted Uses: Uses permitted by right in the RS -3 Zoning District. Maximum Number of Dwelling Units: 60 DUs Minimum Livability Space Per Dwelling Unit: 4,000 sq. ft.* Minimum Lot Size 5,400 sq. ft. Minimum Lot Width 54 feet Minimum Front Yard 20 feet • Garage setback 22 feet Minimum Side Yard 5 ft. /5 ft. Minimum Side Yard abutting private street 15 feet * * /20 feet with side loaded garage Minimum Rear Yard 20 feet Maximum Building Height 35 feet Other Bulk and Area Requirements As established in the RS- 3 Zoning District * Livability Space is defined as open space not used for parking or drives. Livability Space per Dwelling Unit may also include open space and Reserve Areas not located on the specific lot. ** Minimum Side Yard on arterial streets is 15 ft. IV. Development Standards: Development Area 'B'- Open Space Permitted Uses: Passive and active open space, stormwater detention facilities. 3 F: \Data \MISC \17077.00.001 Mingo Crossing PUD.doc V. Landscaping and Open Space Except as modified herein, landscaping shall be provided in accordance with "Chapter 20 — Landscape Requirements" of the City of Owasso Zoning Ordinance. VI. Sidewalks Sidewalks are to be located adjacent to the back of curb, with no grass strip between the sidewalk and the street. This will help avoid issues with vehicles parked in driveways and vehicular overhang onto the sidewalk area (See Exhibit `G' — Driveway /Sidewalk Plan and Exhibit 'H'— Connectivity Plan). VII. Homeowners' Association The Mingo Crossing Homeowners' Association, to be established, will have as its main objective, the maintenance of the landscaped entryways, reserve /open space /amenity areas, Interpretive Trail System as well as the fencing and landscaping along North Mingo Road. Membership in the Mingo Crossing Homeowners' Association will be mandatory for all lot owners. Final documents for the Mingo Crossing Homeowners' Association will be included in the Deed of Dedication and Restrictive Covenants and will be on file in the Tulsa County Clerk's office, along with the Final Plat, and will include the maintenance agreement and other specific rights and requirements for association members. VIII. Site Plan Review For the purpose of the site plan review requirements, the approved final plat shall constitute the required detail site plan. IX. Schedule of Development The initial development of Mingo Crossing is expected to commence after final approval of the PUD and the platting of the property. F: \Data \MISC \17077.00.001 Mingo Crossing PUD.doc ENGINEER/ SURVEYOR Tulsa e FsHinasrinB 8 Planning Assxlales, InC wam. a� wlu. �n Preliminary Plot Planned Unit Development 17412 Mingo Crossing_ A subdivision in the Ciry of Owasso, being a part of the NW 14 of Section -18. Township 21 North. Range 14 East of the Indian Mandan. Tulsa OWNER / DEVELOPER County. Slate of Oldahoma 1 Caput Hamm Residential G.,, L.LC. o �.aaw,uoxoss s�nmae II..xx B N N UEwx�a�r,u,x ELM BIPM unns- Crossing 4¢111.201x mnnrxn.xmm�awvxp�yyu�x'mx.rsai N sd 04h, City Wit oul Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jeff Atchison Human Resource - Risk Management SUBJECT: Property - Casualty Insurance Renewal DATE: October 13, 2017 BACKGROUND: Each year the City's property - casualty insurance coverage renews on November ISr. The City's property - casualty insurance provides coverage for City property, including non - building items (i.e. traffic lights and pump stations), similar to homeowners insurance. Property casualty insurance is funded through the General Liability - Property Self- Insurance Fund, and funding is included the FY 2018 budget. COMMENTS: The City's current carrier, Oklahoma Municipal Alliance Group (OMAG) provided a renewal quote for policy year 2017 -2018 of $108,307, which is an $823 decrease in current premiums. The total property and contents value to be insured is $71,195,208. The quote continues excess coverage for Earth Movement insurance of $10,000,000 and $250,000 of Business Income insurance, and is based on continuing the current deductible of $25,000 and $100,000 deductible for Earth Movement. Execution of a contract with OMAG for Property - Casualty insurance in the amount of $108,307 requires Council approval. RECOMMENDATION: Staff recommends approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group in the amount of $108,307, and authorization to execute the contract and authorization for payment. The Mat Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jeff Atchison Human Resources Risk Management SUBJECT: Excess Workers' Compensation Coverage DATE: October 13, 2017 BACKGROUND: The City is self- insured for workers' compensation. As a result, all costs associated with an employee's on- the -job injury are paid by the City through the Workers' Comp fund, up to the established specific retention limit, or excess coverage limit. Should a claim reach the specific retention limit, the amount exceeding the specific retention limit would be covered by the insurance carrier. The Workers' Comp Excess coverage renews annually on October 26, and is calculated at a rate per $100 of payroll. Specific Excess Workers' Compensation insurance is funded through the Workers' Compensation Self- Insurance fund. The FY 2018 budget includes funding for the proposed renewal. COMMENTS: The cost of the current year's coverage is $62,412. The City's Agent of Record, Moe Hogan with Rich & Cartmill, received a renewal quote through the current carrier, Midlands Management Corporation, for $66,162. The rate per $100 of payroll did not change; the increase in premium is a result of higher payroll costs. The renewal premium continues the specific retention limit for police and fire personnel of $1,000,000, and the specific retention of $750,000 for all other employees. Execution of a contract with New York Marine & General /Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $66,162 requires Council approval. RECOMMENDATION: Staff recommends approval of a contract for Specific Excess Workers' Compensation Insurance with New York Marine & General /Midlands Management in the amount of $66,162, authorization to execute the contract and authorization for payment. sn nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Mark E. Stuckey Assistant Chief SUBJECT: Purchase of a New Wildland Vehicle, Fire Station No. 4 DATE: October 13, 2017 BACKGROUND: In an effort to provide wildland fire suppression capabilities from each of the City of Owasso's fire stations, the fire department has identified a need to purchase a new wildland vehicle for station #4. The total project cost for this new apparatus is estimated at $105,000. The project team evaluated the department's three current wildland vehicles and determined that the F -350 crew cab vehicles are performing as expected. The team intends to continue utilizing the some platform for wildland responses. Wildland emergency vehicles are utilized for the extinguishment of grass, brush, and tree fires. Firefighting efforts in wildland areas require different techniques, specialized equipment, and vehicles. These vehicles must be light enough to navigate various off -road obstacles such as small creeks, ditches, mud, and fields. These specialized vehicles must have the ability to transport fire fighters as well as adequate amounts of equipment and water used to extinguish wildland fires. Typically, this type of apparatus carries a small water pump and various hand tools such as shovels, rakes and a chain saw. The basic vehicle is usually a commercially produced heavy -duty truck which is then modified to fit the needs of wildland emergency response. The modifications include steel bumpers with brush guards to prevent vehicle damage, large contact area aggressive tread tires, low maintenance lightweight wheels, and a winch that matches the vehicle's fully loaded weight. These modifications allow the vehicle to function efficiently not only in wildland operations, but also during adverse weather events. These modified vehicles have the ability to navigate through the deep snow to rescue stranded motorists and to assist the ambulances during medical incidents, as experienced during the crippling snow event of February 2011. PROCURMENT CONSIDERATIONS: In order to be fiscally responsible, the project team analyzed various purchasing options to achieve the lowest possible cost for a new wildland vehicle. The State of Oklahoma Central Purchasing is dedicated to accountable public procurement while optimizing taxpayer dollars through the use of statewide contracts. The State of Oklahoma solicits bids from multiple vendors on an annual basis to provide goods and services to state and local governments. The utilization of the state bid process ensures the lowest possible cost to the government by leveraging volume purchasing in order to provide cost discounts. After reviewing all purchasing options, the project team found that 1) purchasing the vehicle through the state bid process, and 2) utilizing city personnel to purchase and install the fire suppression equipment, is in the best interest of the citizens of Owasso. Wildland Fire Suppression Eauioment The wildland suppression equipment includes: a wildland firefighting water pump, a 200 - gallon water tank, two hose reels, tool box, equipment baskets, and tool mounts, along with off -road modifications such as over size wheels and tires, off -road suspension, bumpers, brush guards, and a winch with front and rear attachments. Other needed equipment includes: emergency lighting package, siren, radios, lettering and reflective striping. Portable tools include; chain saw, assorted firefighting hand tools and miscellaneous multi - purpose hand tools. FUNDING: Funding for the station #4 wildland vehicle would come from the Capital Improvements Project fund. RECOMMENDATION: Staff recommends City Council approve the purchase of one (1) new F -350 crew cab truck from John Vance Auto Group per Oklahoma State Bid Contract SW -035 for an amount not exceed $42,067.90 and authorize the purchase of the wildland fire suppression elements for a total project cost not to exceed $105,000.00. ATTACHMENT: John Vance Auto Group state bid price quote John Vance Auto Group Fleet & Government Sales Division PO Box 400 Guthrie, OK 73044 -0400 405 - 282 -3800 Fax: 405-260-3010 City of Owasso Fire Department 8901 N. Garnett Road Owasso, OK 74055 Phone: (918)272-5253 Sales Quotation �H11 V1_7/ b���� AUTO 6ncUA avxe.e m. eemroneeie w suy a aer.^ 'JOHN VANCE MOTORS 'VANCE COUNTRY FORD • VANCE FORD- LINCOLN • VANCE CHEVROLET 'VANCE CHRYSLER • NEWBY -VANCE MOBILITY • VANCE FLEET SERVICES Questions? Please call Lloyd Lovely Quote Number: 019042 Date 9/27/2017 Quote Expires: 10/2712017 Q CODE Description Price Extend 1 W3B 2018 FORD F350 CREW CAB PICK -UP, 8 FOOT BED $41,369.90 $41,369.90 1 4WD 4WHEEL DRIVE 1 610A PREFERRED EQUIPMENT GROUP 1 99T ENGINE: 6.7L VS DIESEL 1 44W TRANSMISSION: 6 -SPEED AUTOMATIC 1 KEY EXTRAKEY 1 TINT DEEP TINT GLASS 1 TTP TRAILER TOW PACKAGE 1 X3J 3.55 LOCKING DIFFERENTIAL 1 90L POWER EQUIPMENT GROUP 1 CSTEP CHROME STEPS 1 41P SKID PLATES 1 425 50 STATE EMISSIONS 1 43C 110/40OW OUTLET 1 473 SNOW PLOW PACKAGE 1 512 SPARE TIRE 1 52B BRAKE CONTROLLER 1 525 CRUISE CONTROL 1 585 AM /FM /CDICLOCK 1 59H HI MOUNT STOP LAMP 1 64F STEEL WHEELS 18' 1 66S UPFITTER SWITCHES 1 676 DUAL EXTRA HD ALT 1 AS INT COLOR: VINYL 40/20140 MEDIUM EARTH GRAY 1 PQ EXT COLOR: RACE RED 2 STEP FOLD -DOWN BED STEP $349:00 $698.00 OPTION: SYNC COMMUNICATIONS & ENTERTAINMENT SYSTEM: ADD $346.75 I accept the terms and conditions of this quotation. Accepted By: Sub -Total $42,067.90 Printed Name: DATE: Terms: Tax 1) TAG & TAXES NOT INCLUDED UNLESS ITEMIZED ON QUOTE. Total 2) ALL FLEET REBATES & INCENTIVES INCLUDED IN TOTAL PRICE. 3) PURCHASE ORDER REQUIRED TO ORDER VEHICLE 4) BALANCE DUE AT TIME OF DELIVERY UNLESS PREVIOUS ARRANGEMENTS ARE MADE. Dealer Thank you for the opportunity to be of service. $42,067.90 5e liiii�nos_ The City Wi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Mark E. Stuckey Assistant Chief SUBJECT: Building and Earth, Testing and Inspection Contract DATE: October 13, 2017 BACKGROUND: To ensure that the Owasso Public Safety Operations and Training Complex specifications identified in the design criteria are adhered too, it is recommended that an independent third - party testing agency be utilized. This agency will conduct testing of earthwork (soils), materials, footings, concrete, masonry, structural steel, and special inspections as required. All inspection reports will be forwarded to the general contractor, the project architectural firm (WSKF) and the City of Owasso. Fire Department staff along with Public Works, WSKF and Timberlake Construction reviewed several construction testing and inspection firms. After reviewing and receiving input, staff recommends a proposed contract with Building & Earth, Geotechnical, Environmental, and Materials Engineers of Tulsa, Oklahoma. FUNDING: Funding for the third -party testing and inspection services would come from the Capital Improvements Project Fund for the Owasso Public Safety Operations and Training Complex. The contract proposal includes services billed monthly throughout the project on a time and expense basis, utilizing the proposed unit fee schedule. Based upon the estimated quantities and the scope of work and construction schedule, the estimated cost for services is $39,941.90. Due to the possibility of unanticipated change orders and /or schedule changes, staff recommends including a ten percent contingency of $3,994.19, for a total amount not to exceed $43,936.09 for construction testing and inspection services. Change order requests due to changes in the scope of work and /or schedule will be billed utilizing the proposed unit fee schedule. RECOMMENDATION: Staff recommends approval of a contract with Building & Earth, Geotechnical, Environmental, and Materials Engineers of Tulsa, Oklahoma, for testing and inspection services for the Owasso Public Safety Operations and Training Complex, for an amount not to exceed $43,936.09 and authorization to execute the contract. no�*- 5 e V The City Wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Right of Way Acquisition for Garnett Roadway Improvement Project from E 106 St toE116StN DATE: October 13, 2017 J,[9:03T1 91WL 3 City staff is currently involved in the acquisition of rights of way and easements for Garnett Roadway Improvements from E 106 St N to E 116 St N. As a part of those acquisitions, negotiations for the purchase of land from Orland and Barbara Houston for 22,122.94 square feet of right of way, including 6,604.22 square feet of utility easement and 3,585.64 of drainage easement, have been successfully completed. DESCRIPTION /PURCHASE PRICE: Mr. and Mrs. Houston - The appraised value of the right of way within the vicinity is $4.00 per square foot, for a purchase price of $88,491.76. Compensation for damage, utility and drainage easement in the amount of $21,379.72 was included in addition to the right -of -way cost, for a total offer of $109,871.48 (see Attachment). OP1701C3 Funding for this purchase is included in the project from the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of an agreement with the Orland D. & Barbara E. Houston Revocable Trust for the acquisition of rights of way, easement, and compensation for damages in the amount of $109,871.48 and authorization for payment. ATTACHMENTS: Site Map Legal Agreement Letter Land Acquisition - Garnett (E 106 St N to E 116 St N) Houston V = 376 ft 10/09/2017 L This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up-to -date information. 5.1) PROPOSED UTILITY EASEMENT LEGAL DESCRIPTION A strip, piece or parcel of land lying in part of Section 7, Township 21 North, Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described by metes and bounds as follows: Commencing at the southeast corner of the Southeast Quarter (SE /4) of Section Seven (7), Township Twenty —one (21) North, Range Fourteen (14) East; thence, N 01' 24' 42" W along the east line of said Southeast Quarter (SE /4) of Section Seven (7), Township Twenty —one (21) North, Range Fourteen (14) East a distance of 660.26 feet; thence, S 88' 35' 18" W a distance of 50.00 to the point of beginning; thence, S 88' 35' 18" W a distance of 10.00; thence, N 01' 24' 42" W a distance of 660.42 feet; thence, N 88' 39' 01" E a distance of 10.00 feet; thence, S 01' 24' 42" E a distance of 660.42 feet to the point of beginning. Said area containing 6604.22 square feet (0.15 acres), more or less. (TRUSTEES) MAILING ADDRESS; 10816 N GARNETT RD OWASSO, OK 74055 STATEMENT OF BEARINGS ALL BEARINGS ON THIS PLAT OF SURVEY ARE BASED UPON THE OKLAHOMA STATE PLANE COORDINATE SYSTEM. LOCATION MAP GRAPHIC SCALE PO NT O COMMENCEMfN SOUTMEASf CORNER SEC RON 07, T -77 -N, R -14 -E 5.3) PROPOSED DRAINAGE EASEMENT LEGAL DESCRIPTION A strip, piece or parcel of land lying in part of Section 7, Township 21 North, Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described by metes and bounds as follows: Commencing at the southeast corner of the Southeast Quarter (SE /4) of Section Seven (7), Township Twenty —one (21) North, Range Fourteen (14) East; thence, N 01' 24' 42" W along the east line of said Southeast Quarter (SE /4) of Section Seven (7), Township Twenty —one (21) North, Range Fourteen (14) East a distance of 1269.81 feet; thence, N 88' 35' 18" W a distance of 60.00 to the point of beginning; thence, N 52' 16' 02" W a distance of 49.15; thence, S 88' 35' 18" W a distance of 112.21 feet; thence, N 01' 24' 42" W a distance of 20.00 feet; thence, N 88' 39' 01" E a distance of 150.32 feet; thence, S 01' 24' 42" E a distance of 50.87 feet to the point of beginning. Said area containing 3585.64 square feet (0.08 acres), more or less. (TRUSTEES) MAILING ADDRESS: 10816 N GARNETT RD OWASSO, OK 74055 STATEMENT OF BEARINGS ALL BEARINGS ON THIS PLAT OF SURVEY ARE BASED UPON THE OKLAHOMA STATE PLANE COORDINATE SYSTEM. W a r i zi N m EAST 106TH STREET NORTH LOCATION MAP POINT Of COMMENCEMENT GRAPHIC SCALE 501'TNEgS1 CORNER SECT/ON07, T -21 -N, R -14 -E September 27, 2017 Orland & Barbara Houston 10816 N. Garnett Road Owasso, OK 74055 RE: City of Owasso Road Widening Project 106 °i to 116 °' North Garnett Road - Parcel 5 Dear Mr. & Mrs. Houston: I appreciate your time in discussing this project. I have reviewed your counter offer with the City. They are proposing the following increased offer based on the information you provided. I have listed the items we discussed. 1. ROW $88,491.76 2. Utility Easement $13,208.44 3. Drainage Easement $ 7,171.28 Total $108,871.48 4. The City will pay you an additional $1,000 to move your mailbox. 5. There will be a tree that will be removed. (North of your north drive) 6. Both driveway approaches will be at least 14 Feet wide 7. The North driveway approach will be moved approx. 15 feet to the north. If this offer meets with your approval, I would request that you acknowledge with your signature below. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, Mike R. Craddock Terra Acquisition Services Agreed to: Orland D. & Barbara E. Houston Revocable Trust dated 11 -19 -02 Orland Houston, Trustee Cc Roger Stevens, Public Works Director cr1zZw-t449 City of Owasso Barbara Houston, mike ®terraacquisition.com a 918.605.1436 a 8458 S. College Avenue e Tulsa, OK 74137 5V The City Wi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Utility Easement Acquisition for E 116 St N Improvements from Garnett to N 129 E Ave DATE: October 13, 2017 BACKGROUND Since September 2017, City staff has been involved in the acquisition of utility easements for the sanitary sewer improvements as part of the E 116 St N from Garnett to N 129 E Ave project. As part of those acquisitions, negotiations for the purchase of permanent utility easement from Sandra Brooks for 21,234.9 square feet, have been successfully completed. DESCRIPTION /PURCHASE PRICE: Sandra Brooks - The appraised value of the easement within the vicinity is .90 cents per square foot, for a purchase price of $19,111.41. The Brooks family rejected the offer. After several discussions with the family, the Brooks family accepted a second offer in the amount of $25,057.18 - which calculates to be $1.18 per square foot for utility easement. In addition, staff agreed to compensate the removal of 6 mature trees in the amount of $2,400 for a total amount of $27,457.18. Funding for this purchase is included in the project from the Vision Recapture Fund RECOMMENDATION: Staff recommends approval of the agreement with Sandra G. Brooks for the acquisition of permanent utility easement and compensation for damages in the amount of $27,457.18 and authorization for payment. ATTACHMENTS: Site Map Legal Agreement Letter LOCATION MAP GREEN= 1" = 752 ft EASEMENT 10/04/2017 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. r obstacles standing in the Way of people Celebrntin6, j,' Their fives. LY OFFER LETTER September 28th, 2017 Sandra G Brooks 12002 E 121 ' Street North Collinsville, OK 74021 Re: Sanitary Sewer Improvements City of Owasso Remington Lift Station Replacement Parcel 1- 22708/ Parcel 2 -22708 Dear Ms. Brooks: A sanitary sewer improvement project has been planned for construction in your area. The project will require that the City of Owasso acquire permanent easement within the perimeter of the property which you own or in which you have an interest. The permanent easement solely provides the legal right to install and maintain City of Owasso sanitary sewer infrastructure. Earl Farris — Public Works Project Administrator presenting this letter has explained the project and its effects upon you and your property and is malting an offer to acquire permanent easement from you in the name of City of Owasso. Our offer is as follows: To acquire permanent easement $27,457.18 Total Offer is $27,457.18 The above offer is the amount the City of Owasso has determined to be the Fair Market Value of the part(s) of your property needed, (parcel 1 and 2), Parcel 1 containing 11,292.5 sq ft; Parcel 2 containing 9,942.4 sq ft inclusive of damages, $2,400.00 (payment for mature trees to be removed) to your property. This is a firm offer made according to statutory requirements; however, there is no prohibition against you donating the permanent easement, if you wish to do so. Your consideration of our purchase offer to purchase permanent easement will be appreciated. Sincerely, Agreed to: - Date Roger Stevens Public Works Director 301 West 2ntl Avenue (918) 272 -4959 P.O. Box 180 City of Owasso FAX (918) 272 -4996 Owasso, Oklahoma 74055 A City of Character www.cityofowasso.com In Sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Approval of OPWA Indebtedness DATE: October 13, 2017 BACKGROUND: At the OPWA meeting of October 17, 2017, the trustees will consider a Development and Financing Agreement with Main Street Development, LLC, for the Seven6Main project in the Owasso Redbud (TIF) District, Increment District No. 1. Because the obligation for payments extends into future fiscal years, the agreement is a debt of the OPWA. In Oklahoma, any indebtedness or obligation of a public trust requires the approval of two-thirds (2/3) of the membership of the governing body of the beneficiary (60 O.S. 176). Any debt of the OPWA requires the approval of four members of the City Council RECOMMENDATION: Staff recommends approval of the indebtedness of the OPWA in the Development and Financing Agreement with Main Street Development, LLC. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/30/17 Department Payroll Expenses Total Expenses Municipal Court 6,019.49 8,821.04 Managerial 24,317.71 34,390.45 Finance 16,488.51 25,100.60 Human Resources 8,979.98 14,509.86 Community Development 17,949.59 28,130.40 Engineering 18,904.15 28,219.66 Information Systems 14,368.21 21,784.13 Support Services 8,658.96 12,936.96 Cemetery 2,278.40 3,049.71 Police Grant Overtime 1,481.15 1,500.58 Central Dispatch 23,273.13 39,149.61 Animal Control 3,667.04 5,471.37 Emergency Preparedness - Stormwater /ROW Maint. 12,940.18 17,390.36 Park Maintenance 8,603.08 12,887.61 Culture /Recreation 7,438.41 11,921.76 Community- Senior Center 4,923.00 6,716.90 Historical Museum 664.40 745.98 Economic Development 3,446.85 5,192.57 General Fund Total 184,402.24 277,919.55 Garage Fund Total 7,301.55 11,210.24 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 155,393.72 234,991.10 Police Fund 38 Total 153,587.62 232,956.60 Streets Fund 39 Total 13,832.33 22,575.22 Stormwater Fund 27 Total 1,346.15 1,818.17 Worker's Compensation Total 2,408.00 2,886.16 Strong Neighborhoods Total 3,995.78 5,786.25 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/12/17 VENDOR DESCRIPTION P AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 25,977.21 HEALTHCARE MEDICAL SERVICE 31,629.83 HEALTHCARE MEDICAL SERVICE 21,129.32 HEALTHCARE MEDICAL SERVICE 28,341.40 HEALTHCARE MEDICAL SERVICE 97.14 HEALTHCARE MEDICAL SERVICE 36,196.11 ADMIN FEES 14,104.58 HCC LIFE INSURANCE STOP LOSS FEES 45,933.03 HEALTHCARE DEPT TOTAL 203,408.62 DELTA DENTAL DENTAL MEDICAL SERVICE 4,879.60 DENTAL MEDICAL SERVICE 4,351.60 DENTAL MEDICAL SERVICE 7,462.90 ADMIN FEES 2,737.98 DENTAL DEPT TOTAL 19,432.08 VSP VISION MEDICAL SERVICES 2,057.28 ADMIN FEES 1,148.34 VISION DEPT TOTAL 3,205.62 HEALTHCARE SELF INSURANCE FUND TOTAL 226,046.32 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenditures As of September 30, 2017 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out - RAN Financing Transfers out TOTAL TRANSFERS NET CHANGE IN FUND BALANCE ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 2,514,527 $ 7,897,825 $ 31,201,390 25.31% 8,294 28,140 195,305 14.41% 65,381 263,712 909,822 28.99% 49,854 139,602 722,522 19.32% 40,710 127,673 610,007 20.93% 52,407 77,031 114,100 67.51% $ 25.28% 33,753,146 $ 2,731,172 $ 8,533,983 $ (1,415,739) $ (4,112,054) $ (19,227,453) 21.39% (67,653) (199,026) (1,101,630) 18.07% (149,888) (631,770) (2,228,810) 28.35% (12,662) (59,508) (1,392,085) 4.27% 20.89% $ (23,949,978) $ (5,002,357) $ (1,645,942) $ 9,803,168 $ 3,531,626 $ 1,085,230 $ 1,267,572 $ 3,947,081 $ 15,703,154 25.14% - - (169,967) 0.00% (1,988,923) (6,207,485) (25,049,882) 24.78% $ (721,351) $ (2,260,404) $ (9,516,695) 23.75% $ 286,473 $ 1,271,222 $ 363,880 $ (1,897,123) 3,991,313 3,991,313 $ 3,365,412 $ 4,277,786