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Home My WebLink About2017.10.17_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 17, 2017 The Owasso City Council met in regular session on Tuesday, October 17, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 13, 2017, and Addendum filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 13, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:31 pm. 2. Invocation The invocation was offered by Father Brad Van Deventer of Anglican Church of Saint Paul. 3. Flag Salute Councilor Bonebrake led the flag salute. 4. Roll Call Present Mayor - Lyndell Dunn Councilor- Doug Bonebrake Councilor- Bill Bush Councilor- Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Vice -Mayor - Chris Kelley Mayor Dunn recognized Boy Scout Troop # 18 of Owasso. 5. Presentation of the Employee of the Quarter Warren Lehr presented Employee of the Quarter, Ginger Williamson, Support Services Department. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matt ers listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A.. Approve minutes • October 3, 2017, Regular Meeting • October 10, 2017, Regular Meeting B. Approve claims ___.__ ._._ —_._ C. Accept the _2017_ Safe, Oklahoma Grant, authorize the City Manager to execute the contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $36,232 D. Approve Deferred Retirement benefits for Craig Scraper from the Oklahoma Municipal Retirement Fund (OkMRF) Owasso City Council October 17, 2017 Page 2 Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $749,828.34. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to Ordinance 1111, closing to the public use a portion of a utility easement located at 9804 E 84 St N Karl Fritschen presented the item recommending approval of Ordinance 1 1 11. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve Ordinance 1 111, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to Ordinance 1112, annexing property referenced in application OA -17 -05 and assigning an AG Zoning Designation (right -of -way at 1061h & Garnett) Karl Fritschen presented the item recommending approval of Ordinance 1 1 12. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Ordinance 1112, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to Ordinance 1113 approving Planned Unit Development, OPUD -17 -02 and Rezoning OZ -17 -06 (Mingo Crossing) Morgan Pemberton presented the item recommending approval of Ordinance 1113. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Ordinance 1113, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the renewal of the property- casualty insurance Jeff Atchison presented the item recommending approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group in the amount of $108,307, authorization to execute the contract and authorization for payment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the contract, authorize the City Manager to execute the contract, and authorize payment, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 Owasso City Council October 17, 2017 Page 3 12. Consideration and appropriate action relating to the excess Workers' Compensation Insurance Jeff Atchison presented the item recommending approval of a contract for Specific Excess Workers' Compensation Insurance with New York Marine & General /Midlands Management in the amount of $66,162, authorization to execute the contract and authorization for payment. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bush to approve the contract, authorize the City Manager to execute the contract, and authorize payment, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to the purchase of a Wildland Vehicle Mark Stuckey presented the item recommending approval to purchase one (1) new f -350 crew cab truck from John Vance Auto Group per Oklahoma State Bid Contract SW -035 for an amount not exceed $42,067.90 and authorization to purchase wildland fire suppression elements for a total project cost not to exceed $105,000.00. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the project and vehicle purchase per the Oklahoma State Bid, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to a professional services contract for testing and inspections for the Owasso Public Safety Operations and Training Complex project Mark Stuckey presented the item recommending approval of a contract with Building & Earth, Geotechnical, Environmental, and Materials Engineers of Tulsa, Oklahoma, for an amount not to exceed $43,936.09 and authorization to execute the contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the contract, and authorize execution of the contract, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to the acquisition of rights -of -way for the Garnett Rd Improvements Project (E 106 St N to E 116 St N) Roger Stevens presented the item recommending approval of the agreement with the Orland D. & Barbara E. Houston Revocable Trust for the acquisition of right -of -way, easement and compensation for damages in the amount of $109,871.48 and authorization for There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the agreement and payment in the amount of $109,871.48, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 Owasso City Council October 17, 2017 Page 4 16. Consideration and appropriate action relating to the acquisition of utility easement for the E 116 St N project (Garnett to N 129 E Ave) Roger Stevens presented the item recommending approval of the agreement with Sandra G. Brooks for the acquisition of permanent utility easement and compensation for damages in the amount of $27,457.18 and authorization for payment. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the agreement and payment in the amount of $27,457.18, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 17. Consideration and appropriate action relating to the indebtedness of the Owasso Public Works Authority (OPWA) in the Development and Financing Agreement with Main Street Development, LLC, (Seven6Main) for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance Warren Lehr presented the item recommending approval of the indebtedness of the OPWA in the Development and Financing Agreement with Main Street Development, LLC. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the indebtedness of the OPWA, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 18. Report from City Manager Mr. Lehr acknowledged recent city events. 19. Report from City Attorney None 20. Report from City Councilors Councilors acknowledged recent city events and efforts of staff. 21. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9/30/17 • Health Care Self- Insurance Claims -dated as of 10/12/17 • Monthly Budget Status Report - September 2017 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Mayor Dunn recessed the meeting at 7:33 pm. Meeting reconvened at 7:40 pm. 23. Consideration and appropriate action relating to a request for an executive session for purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(B)(2) Owasso City Council October 17, 2017 Page 5 24. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending litigation styled, City of Owasso v. Cavins Owasso 1. LLC, et al as provided for In Title 25, O.S. § 307(6)(4) Julie Lombardi presented items 23 and 24 to be voted together, Mr. Bush moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 At 7:42 pm, the Council, along with Julie Lombardi, Warren Lehr, Chris Garrett, Scott Chambless, and Michele Dempster entered into executive session. At 8:17 pm, Chris Garrett, Scott Chambless and Michele Dempster exited the executive session. At 8:17 pm, Roger Stevens entered the executive session. At 8:37 pm, the Council returned to open session 25. Consideration and appropriate action relating to a settlement agreement and payment in the litigation styled, City of Owasso Y. Cavins Owasso 1, LLC, et at Julie Lombardi presented the item explaining the eminent domain matter in which the City Council has previously authorized payment of $120,000 as a result of the Commissioner's Report. Ms. Lombardi recommended approval of the settlement agreement in the condemnation proceeding in the amount of $300,000 and authorization for final payment in the amount of $180,000 as just compensation for damages. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the settlement agreement in the amount of $300,000 with Cavins Owasso 1, LLC, et al, and authorization for payment in the amount of $180,000, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 26. Adjournment Ms. Moberly moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried 4-0 and the meeting adjourned at 8:39 pm. 51/Y4 Likrklion, Minute Clerk