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2017.11.14_Worksession Agenda
This meeting is a work session for Council/Trustee discussion only. There is no opportunity for public comments at work session. T� PUBLIC NOTICE OF THE MEETING OF THE J� OWASSO CITY COUNCIL, OPWA & OPGA Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting G` Tuesday, November 14, 2017 - 6:00 pm 1. Call to Order Mayor /Chair Lyndell Dunn 2. Discussion relating to Community Development items Bronce Stephenson A. Annexation (OA 17 -06) & Rezoning (OZ 17 -07) - NW Corner of E 106 St N & N Garnett Rd B. Annexation (OA 17 -07) - SE Corner of E 86 St N & N Memorial Dr C. Easement Closure - Brookfield Crossing Offsite Drainage Easement D. New Zoning Code 3. Discussion relating to Public Works items Roger Stevens A. Utility Relocation Agreements with Washington County Rural Water District #3 B. OPWA - Providing Sewer Service outside City fence line C. Proposed Stormwater Management Ordinance - Review Public Meeting Comments 4. Discussion relating to Communications Tower Project, Owasso Public Safety Operations and Training Complex Mark Stuckey 5. Discussion relating to Supplemental Appropriation for Carryover Budgets Linda Jones 6. Discussion relating to various Council Policies Review and Revision Julie Stevens A. Annexation Committee B. Check Signing Policy 7. Discussion relating to Administrative items Sherry Bishop A. Hazard Mitigation Grant Program B. Ordinance amending Part 5, Building Regulations and Codes, relating to Permit Fees C. Fees for Community Development & Building Services 8. Discussion relating to Code of Ordinances Review - Part 1, General Provisions and Part 2, Administration & Government Julie Lombardi Owasso City Council, OPWA & OPGA November 14, 2017 Page 2 Discussion relating to City Manager items Warren Lehr • Monthly sales tax report • City Manager report • Calling an Election for Council Wards 1 & 2 10. City Council /Trustee comments and inquiries 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 10, 2017. Sherry �i • / The City Wif out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Annexation (OA 17 -06) & Rezoning (OZ 17 -07) NW Corner of E 106th St N & N Garnett Rd DATE: November 10, 2017 BACKGROUND: The Community Development Department received a request for the annexation and rezoning of a property located on the northwest corner of E 106th St N and N Garnett Rd. The property is approximately 3.85 acres in size and is unplatted. The property is currently zoned AG (Agriculture), and the applicant is requesting CS (Commercial Shopping) zoning be applied to the property upon annexation. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North AG (Agriculture) Residential Commercial Tulsa County South OPUD 06 -04/ CG (Commercial General) Undeveloped Commercial City of Owasso East CS (Commercial Shopping) Undeveloped Commercial City of Owasso West AG (Agriculture) Residential Commercial Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size 3.84 acres Current Jurisdiction Tulsa County Current Zoning AG (Agriculture) Proposed Zoning CS (Commercial Shopping) Land Use Plan Commercial Within Overlay District? No Water Provider City of Owasso Applicable Paybacks Storm siren fee - $35.00 per acre Meadowcrest Sewer Relief Area - $867.00 per acre Ranch Creek Sewer Service Assessment Area - $610.33 per acre ANALYSIS: The property is currently zoned AG (Agriculture) in Tulsa County, and the applicant is requesting annexation into Owasso's corporate limits. The applicant also requests a concurrent rezoning of the subject property from AG (Agriculture) to CS (Commercial Shopping) upon annexation. Typically, annexed land is assigned an AG (Agriculture) zoning designation. However, an applicant can request rezoning of the property, if the requested zoning conforms to the GrOwasso 2030 Land Use Master Plan and proper legal notice is provided. The proposed zoning of CS (Commercial Shopping) for the subject property conforms to the GrOwasso 2030 Land Use Master Plan, which calls for future Commercial uses at this location. In addition, the property is surrounded on all sides by property that is also identified for future commercial uses on the Land Use Master Plan. This arterial intersection is expected to see a great deal of commercial development in the future. Therefore, staff supports applying a zoning of CS (Commercial Shopping) to the property upon annexation. The City of Owasso would provide sanitary sewer, Fire, Police, EMS, and water service to the property upon annexation. Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. ANNEXATION COMMITTEE: The Owasso Annexation Committee met on October 25, 2017, and voted unanimously to recommend approval of the annexation request for the subject property (OA 17 -06). PLANNING COMMISSION: The Planning Commission will review this item at their meeting on November 13, 2017. ATTACHMENTS: Draft Ordinance Aerial Map Zoning Map 2030 GrOwasso Land Use Master Plan CITY OF OWASSO, OKLAHOMA ORDINANCE AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN APPLICATION OA -17 -06 AND APPROVING ZONING APPLICATION NUMBER OZ- 17 -07, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for annexation and rezoning of the property herein described as being located at the northwest corner of E 1061h St N and N Garnett Rd; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission, and all statements for or against the requested annexation and rezoning of the property referenced in applications OA -17 -06 and OZ- 17 -07. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1: A tract of land described as follows: A TRACT OF LAND LOCATED IN THE SOUTH HALF OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER (S /2 SE /4 SE /4 SE /4) OF SECTION SEVEN (7), TOWNSHIP TWENTY -ONE (2 1) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; LESS AND EXCEPT A TRACT BEGINNING AT THE SOUTHEAST CORNER THEREOF; THENCE WEST 660.08 FEET; THENCE NORTH 50 FEET; THENCE EAST 572.09 FEET; THENCE N 43 035126" E FOR 39.60 FEET; THENCE NORTH 252.12 FEET; THENCE EAST 60 FEET; THENCE SOUTH 330.13 FEET TO THE POINT OF BEGINNING. THE SUBJECT TRACT IS APPROXIMATELY 3.8463 ACRES. The same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and its corporate limits and the same is hereby re -zoned from AG (Agricultural) to CS (Commercial Shopping) District. All persons residing therein, and all property situated thereon, shall be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. SECTION 2. From and after the passage and publication of this Ordinance, the real estate and territory described above shall be a part of the City of Owasso, Oklahoma, and in City Council Ward 2. SECTION 3. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 5. The provisions of this ordinance shall become effective as provided by state law. SECTION 6. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this day of 2017. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance . -.;� elf t+� �.i +er I L3CJU UJ- ? 1 n .•!:•3 4 -'9 "III inn 1 t rte} . •'� ` .�,.. k i -.. � .. '~ n J..:�_ _ _ p,�•� -,. i ° l�•*� 'dla ��`'� r s'�.t7' 1 .... a ,�*. `'; �1 e' Y'. "'3 �P•o Subject Tract T� r , _ -RA 1 4 r y i e y, n ti i9ti�/(4 by n' 1 .. - i'✓ - ._ -- . tee.{ 'i7%iA.'Sd. n b° tir x # .. _ LAW WLFG7 T ork. S � Note: Graphic overlays may not precisely on ro physical features on the ground. ®$Uf)fE?Cf /1 C OA Oft 17 -06 0 100 200 400 IINii I t I 1 I 0721 -14 Aerial Photo Date: February 2016 Feet ZONING MAP I SUBJECT PROPERTY Land Use Plan OA 17-06 & OZ 17-07 fit 0 M 0" Pt M Subject Property `j n "w ta a ei 'w 00 E LEGEND Land Use Categories Commercial 100yr Floodplain Industrial/Regional Employment Planned TraiYOn-Street Elikeroutel J Complete Street Neighborhood Mixed Use (1i ht Office 9 1 U. Commercial Shopping, Attached Housing, — Existing mail SF Housing, Apartments above retail) AL Filre Station fJ Existing Public School Future Public School Residential (Single family detached housing) Civilian Airship j Transitional (Attached housing, duplexes, offices) Future Park and Pidefrronsit Stop EMUS-169 Oveday District Hospital EM -Gienn- MurAddffion Special District Public Park Im—Downtown Development District ,6 Goff Course ttt Cemetery E 106th St N ow �V The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Annexation (OA 17 -07) -SE Corner of E 861h St N and N Memorial Dr DATE: November 10, 2017 BACKGROUND: The Community Development Department received a request for the annexation of a property located on the southeast corner of E 86th St N and N Memorial Dr. The property is approximately 70.656 acres in size. The property is currently zoned AG (Agriculture), RS (Residential Single - Family), and RMH (Residential Mobile Home) in Tulsa County. Upon annexation, the entire subject property would be brought into the City Limits of Owasso as AG (Agriculture). SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North AG (Agriculture) Undeveloped Commercial /Transitional Tulsa County South AG (Agriculture) Residential Residential Tulsa County East AG (Agriculture) Undeveloped Transitional /Residential Tulsa County West AG (Agriculture) Residential Commercial/Transitional/ Residential Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size 70.656 acres Current Jurisdiction Tulsa County Current Zoning AG, RS, & RMH Proposed Zoning AG (Agriculture) Land Use Plan Residential, Transitional, & Commercial Within Overlay District? No Water Provider Washington County Rural Water District #3 Applicable Paybacks Storm siren fee - $35.00 per acre Barnes Elementary School Sewer Payback Area - $80.00 per acre Ranch Creek Sewer Service Assessment Area - $610.33 per acre ANALYSIS: The property is currently zoned AG (Agriculture), RS (Residential Single - Family), and RMH (Residential Mobile Home Park) in Tulsa County. Upon annexation into Owasso City Limits, the entirety of the subject property would be zoned AG (Agriculture). To be annexed into Owasso's corporate limits, the property is required to be adjacent or contiguous to the corporate limits of Owasso. While the property is predominantly surrounded by property currently under Tulsa County jurisdiction, it is contiguous with the Owasso fenceline boundary at the corner of E 86th St N and N Memorial Dr. The City of Owasso has utilities available to serve the site and currently provides fire protection to the subject property. The City of Owasso would provide sanitary sewer, Fire, Police, and EMS service to the property upon annexation. Washington County Rural Water District #3 would provide water service to the property. Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. Legal notice was provided in accordance with Oklahoma State Statute. ANNEXATION COMMITTEE: The Owasso Annexation Committee met on October 25, 2017, and voted unanimously to recommend approval of the annexation request for the subject property (OA 17 -07). PLANNING COMMISSION The Planning Commission will consider this item at their regular scheduled meeting on November 13, 2017. ATTACHMENTS: Draft Ordinance Aerial Map Zoning Map Legal Exhibit CITY OF OWASSO, OKLAHOMA ORDINANCE AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN APPLICATION OA 17 -07 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for annexation of the property described as being located at the southeast corner of E 86th St N and N Memorial Dr; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission, and all statements for or against the requested annexation of the property referenced in application OA 17 -07. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1: A tract of land, more particularly described as follows: THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (NW /4 NW /4) AND THE WEST HALF OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER (W /2 SE /4 NW /4) AND A PART OF THE WEST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (W /2 NE /4 NW /4) OF SECTION TWENTY -FIVE (25), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE THIRTEEN (13) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U. S. GOVERNMENT SURVEY THEREOF, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID NW /4 NW /4; THENCE NORTH 88 041'38" EAST ALONG THE NORTHERLY LINE OF SAID NW /4 NW /4 AND ALONG THE NORTHERLY LINE OF SAID W/2 NE /4 NW /4 FOR 1341.06 FEET; THENCE SOUTH O1 034'50" EAST PARALLEL WITH AND 30.00 FEET EASTERLY OF AS MEASURED PERPENDICULARLY TO THE WESTERLY LINE OF SAID W/2 NE /4 NW /4 FOR 660.01; THENCE NORTH 88 041'38" EAST PARALLEL WITH AND 660.00 FEET SOUTHERLY OF AS MEASURED PERPENDICULARLY TO SAID NORTHERLY LINE OF THE W/2 NE /4 NW /4 FOR 596.23 FEET; THENCE NORTH 01038'30" WEST PARALLEL WITH AND 30.00 FEET WESTERLY OF AS MEASURED PERPENDICULARLY TO THE EASTERLY LINE OF SAID W/2 NE /4 NW /4 FOR 625.01 FEET; THENCE NORTH 88 041'38" EAST PARALLEL WITH AND 35.00 FEET SOUTHERLY OF AS MEASURED PERPENDICULARLY TO SAID NORTHERLY LINE FOR 30.00 FEET TO A POINT ON SAID EASTERLY LINE OF THE W/2 NE /4 NW /4; THENCE SOUTH O1 038'30" EAST ALONG SAID EASTERLY LINE AND ALONG THE EASTERLY LINE OF SAID W/2 SE /4 NW /4 FOR 2608.85 FEET TO THE SOUTHEAST CORNER OF SAID W/2 SE /4 NW /4; THENCE SOUTH 88 040'38" WEST ALONG THE SOUTHERLY LINE OF SAID W/2 SE /4 NW /4 FOR 658.35 FEET TO THE SOUTHWEST CORNER OF SAID W/2 SE /4 NW /4; THENCE NORTH O1 034'50" WEST ALONG THE WESTERLY LINE OF SAID W/2 SE /4 NW /4 FOR 1322.01 FEET TO THE SOUTHEAST CORNER OF SAID NW /4 NW /4; THENCE SOUTH 88 041'08" WEST ALONG SOUTHERLY LINE OF SAID NW /4 NW /4 FOR 1313.88 FEET TO THE SOUTHWEST CORNER OF SAID NW /4 NW /4; THENCE NORTH O1 027'30" WEST ALONG THE WESTERLY LINE OF SAID NW /4 NW /4 FOR 1322.19 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND. SAID TRACT CONTAINS 70.656 ACRES. The same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and its corporate limits with a zoning of AG (Agriculture). All persons residing therein, and all property situated thereon, shall be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. SECTION 2. From and after the passage and publication of this Ordinance, the real estate and territory described above shall be a part of the City of Owasso, Oklahoma, and in City Council Ward 4. SECTION 3. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 5. The provisions of this ordinance shall become effective as provided by state law. SECTION 6. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this day of 2017. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance •.fit 4 � r► � ,Y � j % �� � :� ' � ij� 6 �I 4 . I .t.P /y' • 1Y1• N`r L ► • to r; Y ,L try 01, rl 1. 6•r i :r��'r' r. je ��rr _F�, 1 ! L x - .: x ► s; AR 1 p r is i , .;r •. .L .. It F. y IF ..Jq Y r ism • ... �: Y -L u.. xp , L � f 1 • r�N� y, .k�4.r� YL i I v., _.- _...,.r•- y,Y /'7s . ""= r'''p.. .... : d..a+� it � ..T NC lYn*' • ! ..:.1 IHi qr Subject Tract 5 �. J 'Fa �l'tit•?'• , L4 Note: rely align overlays may ,/ 0 100 200 400 ' not features n the ground $1/b %(?Cf OA / 7-07 25 21 -13 features on . Februaryy Tract I I I I Aerial Photo Date: February 2016 Feet ZONING MAP Agriculture Agriculture Agriculture s Ent 86th .Saint tlmU • _. FBI Fm- v'.5� III V i ji S' �e - —�I9 • 1 _,I � � s T. W . d�... wwm a. xow ALTA /AGSM Land Title Survey • -— °'m" °'w " °'°""°°° Part of the NW /4, Sec 25, T -21 -N, R -13 -E, City of Tulsa, Tulsa County. Oklahoma zmz- arm s.wsw. c.,unmue, .»...� _ ��!WA6- �� The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen Planning Manager SUBJECT: Utility Easement Closure Request - Brookfield Crossing Offsite Drainage Easement DATE: November 10, 2017 BACKGROUND: This is an easement closure request from the City of Owasso Public Works Department regarding an offsite drainage easement that was mistakenly filed. The easement was originally established on the north side of the Brookfield Crossing subdivision in Tulsa County to allow for the construction of a drainage structure. The easement and drainage structure are necessary to address drainage issues occurring in the Brookfield Crossing subdivision. The existing easement contains more area than is necessary for the drainage structure. As a result, a new easement is being prepared that will be filed after the existing one is closed and vacated. Required notice was sent to all franchise utility companies and abutting property owners. No other utilities appear to be affected by the closing of the drainage easement. Closing of the easement will ensure clear title to the property. Upon Council action to close the easement, the City will file it in District Court to vacate the easement which will completely remove it from the books. All statutory requirements in terms of notifying franchise holders thirty (30) days prior to Council action on the closure request were met. No comments or concerns regarding negative impacts to utilities were expressed from any utility providers. If this item is approved by the City Council, staff will prepare a closing ordinance for Council consideration. PROPOSED ACTION: Staff plans to recommend City Council approval of an ordinance closing a stormwater easement. ATTACHMENTS: Draft Ordinance Recorded Document - Stormwater Easement Location Map CITY OF OWASSO, OKLAHOMA ORDINANCE xxxx AN ORDINANCE CLOSING TO THE PUBLIC USE A STORMWATER EASEMENT LOCATED IN THE SOUTHWEST QUARTER (SW /4) OF SECTION 5, T -21 -N, R -14 -E OF THE I.B. &M., TULSA COUNTY, STATE OF OKLAHOMA, OWASSO, OKLAHOMA, AND ACCORDING TO THE RECORDED EASEMENT DOCUMENT #2017016880 AS FILED WITH THE TULSA COUNTY CLERK ON FEBRUARY 24, 2017 WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to the public use a portion of a certain stormwater easement attached as Exhibit "A "; and, WHEREAS, the City of Owasso retains the absolute right to reopen the some without expense to the municipality, and repealing all ordinances or parts of ordinances in conflict. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A TRACT OF LAND LOCATED IN THE SW /4 OF SECTION 5, T -21 -N, R-1 4-E OF THE I.B. &M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SW /4; THENCE N 88 036'58" E ALONG THE NORTH LINE OF SAID SW /4 A DISTANCE OF 1323.80 FEET; THENCE S 1 013'44" E A DISTANCE OF 585.88 FEET TO THE POINT OF BEGINNING; THENCE N 88 039'8" E A DISTANCE OF 159.23 FEET; THENCE S 1 °20'52" E A DISTANCE OF 728.34 FEET; THENCE S 88 143'26" W A DISTANCE OF 177.51 FEET; THENCE N 1 °20'52" W A DISTANCE OF 335.51 FEET; THENCE N 88 °39'8" E A DISTANCE OF 17.47 FEET; THENCE N 1 013'44" W A DISTANCE OF 392.61 FEET TO THE POINT OF BEGINNING. CONTAINING 2.806 ACRES MORE OR LESS. THE GENERAL LOCATION IS E 120TH ST N AND N 118TH E AVE. The some is hereby closed for public use as a stormwater easement SECTION 2. All ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. SECTION 3. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 6. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this th day of November, 2017 Lyndel Dunn, Mayor Attest: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance XXXXX Page 2 of 2 Easement Closure . E197si.SLN_... - !r-121stStNl IE121ststN –- – – - – – – – – – - –- –– –I – –- –i - -- -t - -- LLLLIE-7 — 9 I 1 DI e I z Subj . - men ,.. . — – m L i _ a ast 11 tltst-N East - _L – ` fE119thStNTJ-1 1 ail z oon, J r Es. � � I �-- — F'11f8th 0 Nz,�. _ _ �Rsoo' ft t m tpt ml Map data ©?oi. Goo91e 1" = 376 ft Owasso Public 10/11/2017 a Works This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual fleld conditions. To be sure of complete accuracy, Please contact Owasso Public staff for the most up -to -date Information. Legal Description Exhibit 'A' EXHIBIT "A„ Drainage Easement Sec. 5, T -21 -N, R -14 -E, I.M. Tulsa County, Oklahoma POINT OF COMMENCEMENT ' NW CORNER OF SW /4, SEC. 5, T -21 -N, R -14 -E '1 N I 1" = 200' I NEAL & BRENDA RAROESIY TEMPORARY ' ACCESS EASEMENT /159.2 JI I DRAINAGE EASEMENT R 14 E Location Mao Legal Description A TRACT OF LAND LOCATED IN THE SW /4 OF SECTION 5, T -21 —N, R -14 —E OF THE I.B.&M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SW /4; THENCE N 88'36'58" E ALONG THE NORTH LINE OF SAID SW /4 A DISTANCE OF 1323.80 FEET, THENCE 5 1'1344" E A DISTANCE OF 585.88 FEET TO THE POINT OF BEGINNING; THENCE N 88'39'8" E A DISTANCE OF 159.23 FEET; THENCE S 1'20'52" E A DISTANCE OF 728.34 FEET, THENCE S 88'43'26" W A DISTANCE OF 177.51 FEET; THENCE N 1'20'52" W A DISTANCE OF 335,51 FEET; THENCE N 88'39'8" E A DISTANCE OF 17.47 FEET; THENCE N 1'13'44" W A DISTANCE OF 392.61 FEET TO THE POINT OF BEGINNING. CONTAINING 2.806 ACRES MORE OR LESS. BASIS OF BEARING IS THE OKLAHOMA STATE PLANE COORDINATE SYSTEM. T 21 N Michael Willis Tulsa County Clerk Soo S. DENVER, ROOM 12o Tulsa, OK 74103 (918) 596 -58oi Thank You for Your Business Receipt: 17 -10593 Product Name Extended EASE Easement $17.00 Document # 2017016880 Grantee: PUBLIC Return To: CITY OF OWASSO Pages 3 Recording Fee - $8 1st page $8.00 Recording Fee Standard Additional Pages $4.00 Records Preservation $5.00 Total $17.00 Tender (Escrow) $17.00 Account 8 50 Account Name City of Owasso Balance $254.00 1 2/24/17 9:56 AM kwhitesel �ypxto� Tulsa County Clerk - Michael Willis Doc # 2017016880 Page(s): 3 02/24/2017 09:56:19 AM 1; Receipt # 17 -10593 ohRaxoMP Fee' $ 17.00 STORMWATER EASEMENT KNOW ALL MEN BY THESE PRESENTS: That for and in consideration of value received, Neal R. & Brenda F. Hardesty, does hereby grant and dedicate to the public, for public use, a stormwater easement over and across the following described property situated in the County of Tulsa, State of Oklahoma, to -wit: A tract of land located in the SW /4 of Section 5, T -21 -N, R -14 -E of the I.B. &M., Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, and more particularly described as follows: Commencing at the Northwest corner of said SW /4; Thence N 88 °36'58" E along the North line of said SW /4 a distance of 1323.80 feet; Thence S 1 °13'44" E a distance of 585.88 feet to the Point of Beginning; Thence N 88 °39'8" E a distance of 159.23 feet; Thence S 1 °20'52" E a distance of 728.34 feet; Thence S 88 043'26" W a distance of 177.51 feet; Thence N 1 °20'52" W a distance of 335.51 feet; Thence N 88 039'8" E a distance of 17.47 feet; Thence N 1 °13'44" W a distance of 392.61 feet to the Point of Beginning. Containing 2.806 acres more or less. Basis of bearing is the Oklahoma State Plane Coordinate system, with ingress and egress to and from the same; which stormwater easement and grant shall be for the several purposes of constructing, maintaining, operating, repairing, and removing any and all stormwater conveyance, grading and other appurtenant appliances; and together with all rights and privileges incident thereto, and the right to remove or trim trees when the same interfere with said utilities. The Grantee hereby agrees that upon completion of the Project that the Drainage Easement herein contained shall be reduced to a twenty -five foot wide drainage easement center about the centerline of the drainage channel. The Grantee shall survey said channel upon completion of construction in order to define the centerline of said channel for the purpose of redefining and reducing the permanent drainage easement as described above. The Drainage Easement document herein contained shall not be filed of record; however, the final twenty -foot wide drainage easement centered over said channel shall be filed of record upon completion. Hardesty 13 TO HAVE AND TO HOLD the said stormwater easement and grant unto the public for public use, forever; the consideration hereof being in full payment for the rights and privileges herein granted. EXECUTED this ,Z,31 day 2017. Neal R. Hardesty IL STATE OF Oklahoma } ss. COUNTY OF Tulsa A� -.�- � Brenda F. Hardesty ACKNOWLEDGMENT Before me, t undersigned, a Notar Public in and for said County and State, on �tphis ti.4; -j • day of , 2017, personally appeared_ y6t . � �NOsfer to me kno n to be the identical person who subscribed the name of the 4ker thereof to the within and foregoing instrument and acknowledged to me that he /she executed the same as his /her free and voluntary act and deed, and as the free and voluntary act and deed of such corporation, for the uses and purposes therein set forth. Given under my hand and seal of office the day and ye r last above written. My Commission Expires: 111ol"'O t-0 N ARY PUBLIC My Commission Number: O&tat CHERYL A. GRANT COMM # 08011808 NOTARY PUBLIC STATE OF OKLAHOMA Hardesty Legal Description Exhibit 'A' Drainage Easement Sec. 5, T -21 -N, R -14 -E, I.B &M. Tulsa County, Oklahoma I POINT OF COMMENCEMENT NW CORNER OF SW /4, SEC, 5, T -21 —N, R -14—E N NEAL & 8RENDA HARDESTY TEMPORARY ACCESS EASEMENT i159.23' j I i i m 1 R 14 E Location Mao Legal Description A TRACT OF LAND LOCATED IN THE SW /4 OF SECTION 5, T -21 —N, R -14—E OF THE I.B.&M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SW /4; THENCE N 88'36'58" E ALONG THE NORTH LINE OF SAID SW /4 A DISTANCE OF 1323.80 FEET; THENCE S 1'13'44" E A DISTANCE OF 585.88 FEET TO THE POINT OF BEGINNING; THENCE N 8839'8" E A DISTANCE OF 159,23 FEET; THENCE S 1'20'52" E A DISTANCE OF 728.34 FEET; THENCE S 88'43'26" W A DISTANCE OF 177.51 FEET, THENCE N 1'20'52" W A DISTANCE OF 335,51 FEET; THENCE N 88'39'8" E A DISTANCE OF 17.47 FEET; THENCE N 1'13'44" W A DISTANCE OF 392.61 FEET TO THE POINT OF BEGINNING. CONTAINING 2.806 ACRES MORE OR LESS. BASIS OF BEARING IS THE OKLAHOMA STATE PLANE COORDINATE SYSTEM, T 21 N EXHIBIT "A" Legal Description Exhibit 'A' Drainage Easement Sec. 5, T -21 -N, R -14 -E, 1.13M. Tulsa County, Oklahoma POINT OF COMMENCEMENT NW CORNER OF SW /4, SEC. 5, T -21 -N, R -14 -E N I 1" = 200' Legal Description NEAL do BRENDA RARDEM TEMPORARY ACCESS EASEMENT X159.23' III JI I i I / DRAINAGE EASEMENT R 14 E T 21 N Location Mao A TRACT OF LAND LOCATED IN THE SW /4 OF SECTION S. T -21 —N, R -14 —E OF THE I.B.&M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SW /4; THENCE N 88'36'58" E ALONG THE NORTH UNE OF SAID SW /4 A DISTANCE OF 1323.80 FEET; THENCE S 1'13'44" E A DISTANCE OF 585.88 FEET TO THE POINT OF BEGINNING; THENCE N 8839'8" E A DISTANCE OF 159.23 FEET; THENCE S 1'20'52" E A DISTANCE OF 728.34 FEET; THENCE S 88'43'26" W A DISTANCE OF 177.51 FEET; THENCE N 1'20'52" W A DISTANCE OF 335.51 FEET; THENCE N 8839'8" E A DISTANCE OF 17.47 FEET; THENCE N 1'13'44" W A DISTANCE OF 392.61 FEET TO THE POINT OF BEGINNING. CONTAINING 2.806 ACRES MORE OR LESS. BASIS OF BEARING IS THE OKLAHOMA STATE PLANE COORDINATE SYSTEM. �V T out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Utility Relocation Agreement, Washington County RWD #3 DATE: November 10, 2017 BACKGROUND: In the spring of 2017, City of Owasso and Washington County Rural Water District (RWD) #3 staff decided to formalize an agreement between City of Owasso and Washington County RWD #3 for the purpose of water line relocation. In the summer of 2017, staff received a draft from the Washington County RWD #3 legal representative. After a thorough review by City staff, comments were provided and shortly thereafter a meeting was held and both parties were able to come to a settlement with the responsibilities outlined within the Agreement. The highlights within the Agreement are listed below: • When there is "betterment," the City of Owasso and Washington County RWD #3 will share the cost to complete the required relocation work including field surveys, design and plan preparation, reviews, permitting, bidding and construction; • Washington County RWD #3 shall pay 50% of its portion prior to construction with the remaining 50% after receipt of Record Drawings; • Washington County RWD #3 water line shall be relocated upon right of way land obtained by the City of Owasso for that purpose; • The City of Owasso will assure compliance with all local, state, and federal laws, rules, regulations, ordinances, orders, and required approvals applicable to it or the project. ATTACHMENTS: Utility Relocation Agreement - Example Site Map - Example UTILITY RELOCATION AGREEMENT PROJECT: N/A job #: N/A COUNTY: City of Owasso, Oklahoma, Tulsa County THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma (Owasso Public Utilities Authority), hereinafter referred to as the "City" and Rural Water District No. 3, Washington County, Oklahoma, hereinafter called the "District ". RECITALS WHEREAS, the City proposed to construct certain roadway and drainage system improvements in the vicinity of the and such improvements will necessitate the rearrangement and /or relocation of certain water lines and related appurtenances (i.e., facilities) currently owned, operated and maintained by said District within the project corridor, and; WHEREAS, it is understood that the scope of the relocation work is different than the facilities that exist within the project corridor today, and [check one]: such differences do not constitute "betterments" for the District; OR such differences constitute "betterments" for the District, and the District shall therefore pay the fixed sum of $ of the project costs, with City paying all remaining costs. WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for the benefit of private or public utilities, ; and WHEREAS, for any portions not placed in private easement in the name of the District, City shall designate a portion or portions of public utility easements and /or rights -of -way for use by the District. In all circumstances the facilities shall be legally and rightfully relocated upon lands obtained by City for the benefit of the District, all for the purpose of giving the District the same rights it enjoys in currently held easements and /or rights of way. In all circumstances the District shall be afforded sufficient space, same meaning an area approximately 20 feet in width above ground, to install, construct, maintain, operate and /or replace its waterlines, appurtenances and facilities; provider further, that all waterlines, appurtenances and facilities shall be spaced pursuant to ODEQ rules and regulations, whether above or below ground; and WHEREAS, the City will provide the legal documents to the District that show and describe the easements and /or rights -of -way upon which the District's facilities will be relocated, and City herein guarantees title to such easements and /or rights -of -way and agrees to indemnify, defend and hold District harmless from any suits involving the validity, existence or the District's rights in and to use said easements and /or rights -of -way, and; WHEREAS, the City will be responsible for all tasks to complete the required relocation work including but not necessarily limited to field surveys, design and plan preparation, reviews, permitting, bidding and construction, all being subject to the review and written approval of the District. The design and construction work will be performed in complete conformance with the current Standards for Materials and Construction of the District (see attachment) and; WHEREAS, the City will be responsible for all associated costs including the District's legal expenses pertaining to the project, and expenses to have the District's own engineer review and comment on the plans for the required relocation work, attend meetings and prepare related correspondence, and technical guidance, and; if there is a "betterment requested by the District ", the District will cover the prorated portion of the additional cost for engineering and plan review by the District's Engineer. WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by the United States by either party, and expended under its regulations, that acceptance of work and procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals applying to it as a Federal Project; provided, however, if the District uses federal money to pay for a "betterment" and the "betterment" necessitates an environmental study other than what is necessary for the underlying project, then the District shall bear the costs of the environmental study. Otherwise, City shall pay for all other environmental study. WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws, rules, regulations, ordinances, orders, and required approvals applicable to it or the Project, whether by reason of being a Federal Project or otherwise, and; WHEREAS, the City and /or District both separately or together reserve the right to cancel this Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the District, and; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto agree as follows: 1. City will pay all costs associated with or related to the relocation of the District's waterlines, appurtenances and facilities, including costs of easements and /or rights -of -way, except for the sum of $ to be paid by the District. The District shall pay 50% of its portion prior to construction with the remaining 50% after receipt from City of Record Drawings pursuant to Paragraph 14 below; provided, however, should City fail to provide Record Drawings pursuant to Paragraph 14, then pursuant to said paragraph the District is entitled to produce Record Drawings, and the parties agree the District may thereafter take any amounts spent in doing so from the portion the District is obligated to pay pursuant to this Agreement. Should the District spend more in producing Record Drawings than it is required to pay under this Agreement, the District will pay nothing, and City shall pay District the balance expended in producing Record Drawings. City shall immediately notify the District, in writing, of any delay claim made by a contractor and pertaining to the District's portion of the project. 2. City will prepare, or have prepared, engineered drawings showing the present, temporary and proposed location of the District's facilities in both plan and profile views, with reference to the centerline of survey and /or the new and existing easement and /or right -of -way lines using control stationing and state plain coordinates, if applicable. The plans shall delineate the details of the work including, but not necessarily limited to, alignment geometry, pipe materials and pressure class, fitting types and end conditions, restraints, depth of cover and regulatory mandated separation distances from other utilities. 3. City shall provide District two (2) sets of drawings (11x17) for every review required for the project, whether required by the City or the District. 4. The City will comply with all applicable laws, rules, statutes, ordinances and regulations (collectively hereinafter referred to as "laws ") pertaining in any way to the project, including, without limitation, those necessary to meet the Oklahoma Department of Environmental Quality (ODEQ) requirements for pollution prevention, including discharges from storm water runoff on this project, spacing between utilities, and required depth of facilities. Further, City agrees to secure a Storm Water Permit from ODEQ, when required. City represents and agrees that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, and the storm water pollution prevention plans contained in the plans constitute the Storm Water Management Plan for the project. City agrees to have daily operational control of those activities, at the site, either through its third party representative or in cooperation with ODOT's project manager, necessary to ensure compliance with plan requirements and permit conditions. City agrees to make sure that the contractor files any Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant Discharge Elimination System Permit with ODEQ, which authorizes the discharge of storm water associated with construction activity from the project site identified in this document. Such drawings will be attached to and become a part of this agreement. S. City and the District agree to comply fully with all funding agency requirements, if any, and as applicable. 6. Upon completion of the plan review process, and written notice by District to City of the District's approval of the plans, City agrees to provide the District with two (2) sets of the final plans (11x17) for use during bidding and construction. 7. City agrees to provide the District with two (2) sets of all shop drawing submittals for the District's water line(s) and related appurtenances and facilities, and shall not allow the installation of any materials without prior written approval from the District. The District shall review and comment on each submittal and respond to the City of Owasso within 10 business days of receiving the submittal for review. 8. City agrees to include the District in all coordination and construction progress meetings for the water line relocation portion of the project and to provide two (2) copies of all related project correspondence. 9. District will have at least one representative who will review and inspect the Work and progression on the Project, said representatives to be paid for at District's sole expense. City agrees to effectively communicate with the District's representative(s) regarding construction issues and related concerns. Effective communication shall include, but not necessarily be limited to, written documentation describing any proposed changes to the District's existing and /or new facilities. 10. City agrees to provide for a qualified inspector, or inspectors, as the case may dictate, that will be on site during the relocation work. If applicable, ODOT's inspector shall serve as ODOT's and City's representative and will work with the District and its representative(s) as a liaison. The City's inspector will be responsible for documenting all day -to -day communications with the District during the construction work. It is agreed that the District's representative shall not direct any field changes with the Construction Contractor that haven't been previously approved in writing by the City and /or City's inspector. 11. City agrees to consider and act upon reasonable changes requested by the District that varies from the approved plans and bid documents. It is anticipated that certain changes may be required as the result of unforeseen obstacles and /or other utility or roadway changes. The cost for changes of this nature will be paid entirely by the City. Changes that are not the result of unforeseen obstacles and result in betterments beyond the scope depicted in the final approved plans and bid documents shall be paid by the District and will be agreed upon in writing before any work is performed; provided, however, if such agreement cannot be reached between City and the District then this Agreement shall be considered null, void and terminated. 12. The District's representatives shall have any and all reasonable access to the project site during the installation of the District's water line(s), appurtenances and facilities during the project roadway and /or bridge construction to protect their new and existing water lines. The District's project representative shall have final approval of all trenching, bedding, haunching, bacicfilling and final grading over the District's water line, installation of all valves, hydrants, restraints, pipes, meters and other appurtenances and facilities. Trenches shall remain open until the end of the work day, so the District's representative can approve them for bacicfilling. Any conflicts with the installation of the District's waterlines, appurtenances or facilities in relation to the overall project construction shall be presented to the District and /or District's Engineer for resolution. Safety vest and hard hat must be worn by the District representative while present of the job site. 13. City agrees to allow the District to be present when pressure testing and disinfection of its water lines, appurtenances and facilities, and City will provide approval to the Contractor only after receiving written final approval from the District. 14. City agrees to assure minimum down times for the transfer of all services. 15. City agrees to provide the District with two (2) complete sets of Record Drawings for the Project. The Record Drawings shall be provided in both hard copy and electronic format. The electronic format shall be on compact disk that includes design files that are directly compatible with AutoCAD Lt 2007, or any other program approved by the District. If City fails to provide two (2) complete sets of Record Drawings, District shall have the right to survey, pothole, review existing records and anything necessary to draft Record Drawings, and all the expenses associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1. 16. The District shall pay no costs or expenses other than the amount set forth above, if any. Any cost or expense which is not specifically allocated to the District, in writing, shall be paid by City. 17. Should any future relocation be required with respect to the District's waterlines, appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in writing. After relocation and upon final approval of the District, the District will assume all operational ownership and maintenance responsibilities of the District's waterlines, appurtenances and facilities. 18. City states that no building, structure, fence, wall or other above ground structure or obstruction will be placed, erected, installed or permitted upon the area set aside as an easement or right -of -way for the District (defined above as being an area approximately 20 feet in width, above ground, and subject further to ODEQ spacing rules and regulations); provided, however, that the installation of landscaping and /or paving may occur in said easement or right -of -way area under the condition that the District shall not be responsible in any manner to repair any damage to such pavement (including, without limitation, roadways, driveways and sidewalks, whether asphalt, concrete, rock or any other material) or landscaping in relation to the District's installation, repair, replacement, operation, maintenance or any other District activity associated with or relating to its waterlines, appurtenances and facilities (including, without limitation, damage caused by excavation and damage occasioned by a water leak or waterline "blow out "). District shall bear no obligation whatsoever for any damages or expenses associated with any such landscaping, pavement, or any other structure on, at or near the area given the District to install, maintain, operate, repair or replace its waterlines, appurtenances and facilities. 19. If the District's waterlines, appurtenances or facilities are damaged through no fault of the District, the party damaging such waterlines, appurtenances and facilities shall be responsible for all repair costs, and for the cost of water lost at the then existing rates of the District. 20. The Recitals stated above are considered material terms of this Contract, and the parties agree to be bound by all statements and representations made in the Recital section above, and said Recital section shall be considered a part and parcel of the parties' bargained for exchange. 21. It is understood that this Agreement does not change the rights or obligations of the District or the City as they exist in accordance with present State Law. 22. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein, and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be binding on the parties hereto and their respective successors and assigns. 23. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or unenforceable under applicable law, such part shall be ineffective to the extent of such invalidity only, without in any way affecting the remaining parts of such provision or the remaining provisions, terms, covenants or conditions of this Agreement. 24. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and maintained in Washington County, State of Oklahoma, which shall be the venue of any such action. 25. Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorney's fees, associated with such action. 26. Entire Agreement. This Agreement represents the entire, integrated agreement between the ity and District, and supersedes all prior negotiations, proposals, representations, commitments, understandings, contracts or agreements made or entered into by the parties, either written or oral, with respect to the matters and terms covered by this Agreement. Additionally, this Agreement may not be modified or amended except by a written instrument executed by both parties. 27. Duplicate Originals. This Agreement may be executed in duplicate originals, each such duplicate original shall be deemed to be an original, and all such duplicate originals taken collectively shall constitute one instrument for all purposes. 28. Notwithstanding any other provision herein stated, it is expressly understood that this Agreement is strictly by and between City and the District, and provided further no other entity is deemed to be a beneficiary of this Agreement, whether an intended beneficiary, or otherwise, and whether reference be made to another entity or class of entity, or not. IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be executed by their duly authorized officers on the day and year last below written. WASHINGTON COUNTY RURAL WATER DISTRICT N0.3: 0 (Title) (Date) THE CITY OF OWASSO, OKLAHOMA A MUNICIPAL CORPORATION: Mayor Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney (SEAL) N 135 E Ave - Washington County RWD #3 RWD #3 - Water 1" = 376 ft Line Relocation 11/07/2017 and Extension This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy: please contact Owasso Public staff for the most up-to -date information. nTh,ity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Patriot Golf Clubhouse and Magnolia Ridge Subdivision Sanitary Sewer Service - Outside City of Owasso Fence Line DATE: November 10, 2017 BACKGROUND: In July 2017, two requests were received for the City of Owasso to provide sanitary sewer service to areas outside the Owasso fence line. The Patriot Golf Course, LLC requested sanitary sewer service to the Patriot Golf Clubhouse located south of Stone Canyon and K &S Development requested sanitary sewer service to the Magnolia Ridge Subdivision located on the north side of East 86th Street North between Memorial and Sheridan. With the subject properties located within the City of Tulsa fence line, City of Owasso staff requested formal approval by City of Tulsa staff to ensure the City of Owasso has the 'Right to Serve" these two locations with sanitary sewer service. In September 2017, City of Tulsa approved the Patriot Clubhouse and Magnolia Ridge Subdivision to receive sanitary service from City of Owasso (see Attachment). PROPOSED ACTION: Unless Council expresses concern, staff intends to recommend an approval by resolution to serve sanitary sewer to the Patriot Golf Clubhouse and Magnolia Ridge Subdivision. ATTACHMENTS: Site Maps Agreement Letters Patriot Golf Clubhouse Sanitary Sewer 11/07/2017 1" = 1,505 ft rr Service map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure ofcomplete accuracy. se contact Owasso Public staff for the most up-to -date information. Magnolia Ridge Subdivision itary 1" = 1,505 ft SanServicewer 11/07/2017 �:••, This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date Information. u3l190(t REQUEST FOR ACTION: Po-ko Lc, kr l oyV-s AGENDAFOR:F-X--IMAYOR =COUNCIL AUTHORITY: r77n5 DATE: September5,2017 Tulsa City ClorWo Office: 599.7513 or 599 -7514 FOR INFORMATION CONTACT.' / /� DEPARTMENT: ENGINEERING CONTACT NAME: MATTHEW S. LIECHT ft 91MI y ADDRESS: 2317 SOUTH JACKSON AVENUE, 5-312 TELEPHONE: 919 -599 -9572 (Robert . Shelton) CONTRACT TYPE: CONTRACTM l CONT - DOG. TYPE :IA :\ �'j,�r�OCy�p h-` AMOUNT: kY PROJECTTITLE: REQUEST TO OBTAIN SANITARY SEWER SERVICE CONTRACTOR: PATRIOT GOLF COURSE, LLC aIDITACIPROJECT M EXTENSION DAYS:_ COMMODITY CODE: RENEWAL,AMENOMT,CHNG# ofx PERCENT: TOTAL PERCENT: COUNCIL DIST: SUMMARY: Attached is a letter from the Patriot Golf Course, LLC requesting the City of Owasso be authorized to provide sanitary sewer service to the Patriot Clubhouse. The City of Owasso is requesting formal acknowledgement from the City of Tulsa due to the fact the subject area is within the City of Tulsa's fence line. Attached Is a legal description and map of the subject area, The City of Owasso currently serves all of the Patriot Golf Course area. The closest sanitary sewer Is at the port of Catoosa. TMUA ESC: September 13, 2017 BUDGET: FINANCE DIRECTOR APPROVAL: CHECKLIST FUNDING SOURCE(S): M I No Payments involved Order Contract Encumbrance IqPurchaso Affidavit Needed? REQUEST FOR ACTION: All department Items requiring Council approval must be submitted through Mayor's Office. We recommend that Patriot Golf Course be granted sanitary sewer service from the City of Owasso. Attachments Rt)S :adc DEPARTMENT HEAD APPROVAL: /% _ DATE: CITY ATTORNEY APPROVAL: BOARD APPROVAL: MAYORAL APPROVAL OTHER: FOR CITY COUNCIL OFFICE USE ONLY: DATE RECEIVED: COMMITTEE: COMMITTEE DATE(S): FIRST AGENDA DATE: HEARING DATE: SECOND AGENDA DATE: APPROVED: For City Clark's Office Use Only (Agenda Date: MMDDYYYY; Sec #; Dapt ft item##, Sub- Item ##, Status: S =Synopsis): August 26, 2017 Mr. Robert Shelton, P.E. Senior Special Projects Engineer Tulsa Public Works Department City of Tulsa, Oklahoma RE: Sanitary sewer service for the Patriot Clubhouse Located in the 8/2 of Section 1, T- 20 -N., R -14-E of the IB &M, Rogers County, State of Oklahoma. General located north of State Highway 266 within Stone Canyon Dear Mr. Shelton, As Manager of tha Patriot Golf Course, L.L.C., I hereby fequest that the City of Tulsa allow the City of Owasso to provide sanitary sewer service to the Patriot Clubhouse, Due to the fact that the subject area is within the City of Tulsa's fence line, the City of Owasso is requesting formal acknowledgement from the City of Tulsa. I have attached a legal description of the Patriot Clubhouse: Thank you for your assistance and if you have any questions or need additional information, please contact me at (918) 272 -1260 ext. 201 Sincerely, kdd Noll Ne' el General Manager Y � 9 Patriot Golf Course, L.L.C. Cc: Mr. Rogers Stevens, Public Works Director, City of Owasso 5790 NORTH PATRI07 DRIVE I OWASSO. OK 7402 1 718.272.1260 1 WWW.PATPIOTGOLFCLUB.COM tdiP \1 6011. 1.0 it 1111 i, Itl Art R PATRIOT CLUBHOUSE LEGAL DESCRIPTION A tract of land located in the South Half (S /2) of Section One (1) of Township Twenty (2(?} North and Range Fourteen (14) East of the Indian Base and Meridian, according to the U.S. Government Survey thereof, Rogers County, State of Oklahoma; being more particularly described as follows: Commencing at the NW corner of Sec.1, T -20 -N, R -14 -E, I.B. &M; THENCE N 88 046'38" E a distance of 2619.48 feet to the NW corner of the E/2 of said Sec. 1; THENCE S 1021'44" E along the west line of said E/2 a distance of 3908.39 feet to the POINT OF BEGINNING; THENCE along a curve to the right having a radius of 757.00 feet, a centtai angle of 4 010'50", a chord bearing of S 74 042'04" E, a chord length of 55.22 feet, fora distance of 55.23 feet; THENCE S 17 °23'21" W distance of 54.92 feet; THENCE S 71 °09'46" W a distance of 205:81 feet; THENCE S 17 021'53" W a distance of 73.14 feet; THENCE S .67 °23'26" W a distance of 102.30 feet; THENCE S 00 001'31" E a distance of 54.59 feet; THENCE S 81 00316" W a distance of 185.11 feet; THENCE N 68 030'"' W a distance of 250.15 feet; THENCE N 07 °3843" E a distance of, 343.86 feet; THENCE S 87 °56'31" E a distance of 43.03 feet; THENCE S 63 °33'32" E a distance of 61.52 feet; THENCE S 88 04076" E a distance of 30.94 feet; THENCE N 32 03817" E a distance. of 58.10 feet; THENCE N 00 °00'00" E a distance of 88.19 feet; THENCE N 90 00.0'00" W a distance of 90,75 feet; THENCE N 09 °26'16" E a distance. of 22.26 feet; THENCE N 83 019'23" E a distance of 46.51 feet; THENCE N. 73 038'37" E a distance of 73.95 feet; THENCE N49 °58'33" E a distance of 65.66 feet; THENCE N 88 057'16" E a distance of 153.97 feet; THENCE along a curve to the right having a radius of 207.00 feet, a central angle of 5 "45'20 ", a chord bearing of S 10653'13" W, a chord length of 20.79 feet, for a distance of 20.79 feet; THENCE S 13 °45'53" W a distance of 54,83 feet; THENCE along a curve to the left having a radius of 166.00 feet, a central angle of 91 °53'18 ", a chord bearing of S 32 °10'47" E. a chord length of 241.47 feet, for a distance of 269.43 feet; THENCE S 78 °07'26" E a distance of 123.23 feet; THENCE along a curve to the right having a radius of 757.00 feet, a central angle of 1 019'57 ", a chord bearing of S 77 °27'27" E, a chord length of 17.60 feet, for a distance of 17.60 feet to the Point of Beginning, and containing 5.89 acres, more or less. Basis of Bearing is the Oklahoma State Plane Coordinate System. 2 of Red-bud Valley Nature Pramerve Tte. Potriot 'Golf C fu s� nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Mark E. Stuckey Assistant Chief SUBJECT: Communications Tower Project DATE: November 10, 2017 BACKGROUND: To ensure the stability of emergency services wireless communications at the new Owasso Public Safety Operations and Training Complex, an 80 -ft. communications tower will be installed on site. Staff has coordinated the height of the tower with the City of Owasso Information Technology Department and the location of the tower with the project civil engineers. The Community Development Department has researched and confirmed compliance with all applicable rules, regulations and permits. The tower will be a metal three -leg main - frame, free - standing, cross - braced structure. This type of tower affords the least visual impact for the public, maximum cost effectiveness and a long- term life span with minimal maintenance. The communications components to be mounted on the tower will be: two wireless network transmission /receivers, an 800 mhz. radio antenna, and two security cameras for the facility. The tower will be located on the west side of the complex behind and to the side of the Headquarters building. This area was chosen to minimize the visual impact and optimize the proximity of the tower to the building. BID PROCESS: A specification bid package was developed, advertised and mailed to vendors specializing in communications towers and installation services. Seven bid package submittals were received and opened on September 5, 2017. The submittals ranged in price from $42,350 to $98,763, and varied in the type of tower and the installation services offered. Staff reviewed the details of each bid submittal and determined that due to the variances, all bids should be rejected. On September 19, 2017, the City Council approved the rejection of all bids. STATE BID: On September 25, 2017, the State of Oklahoma Office of Management and Enterprise Services awarded State Contract ITSW 1027 for communications towers to JTS of Dallas, Texas. Staff contacted JTS and received a State Contract price quote of $63,993.58 for a completed 80 -ft. tower, including all installation services. Staff contacted another local tower vendor in order to complete a price comparison and received a price quote of $65,330.00. Staff reviewed the JTS State Contract ITSW 1027 and determined that the State Contract submittal is in the best interested of the City of Owasso. FUNDING: Funding for the communications tower would come from the Capital Improvements Project fund for the Owasso Public Safety Operations and Training Complex. FUTURE ACTION: Staff anticipates bringing this item before the City Council for action at the November 21 meeting. sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones, Finance Director SUBJECT: Supplemental Appropriation Carryover Budgets DATE: November 10, 2017 BACKGROUND: Every year at the June 30 fiscal year end, there are unspent budgets. While the appropriation of these items was included in the FY 2017 budget, the actual expenditure for all or part of these open items will occur during FY 2018. One example is the ground penetrating radar survey for 76th Street Widening. It was approved by Council for expenditure from the FY 2017 budget. However, due to delays in the 76th Street project, it will occur in FY2018. Because the services were appropriated and encumbered in FY 2017, they were not included in the FY 2018 Budget. Because the FY 2018 budget was prepared prior to year -end, before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover budgets does not reduce estimated June 30, 2018, fund balances. In order to keep from having purchase orders open for multiple years, past practice of Council is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year along with authorizing the City to re -issue the purchase orders in the new year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the City's budgetary financial statements to more closely align with audited GAAP statements. PROPOSED ACTION: Staff intends to recommend budget carryover amendments to both the City Council and the OPWA Trustees at the November 21, 2017, meeting. ATTACHMENT: FY 2016/17 Recommended Budget Carryover to FY 2017/18 CITY OF OWASSO FY 2016/17 RECOMMENDED BUDGET CARRYOVER TO FY 2017/18 GRANTS & FUND DEPARTMENT REVENUE EXPENDITURE PURCHASE ORDERS DESCRIPTION GENERAL FINANCE $ 5,665 Audit Fees $3,580 for operating supplies, $3,000 for repair supplies, $1,600 GENERAL STORMWATER COGNOS upgrade, Phone System, 3 wireless radios, server, & GENERAL INFORMATION TECH 100,453 fiber install 6,000 - 6,000 Donations for Public Art & Timmy & Cindy Statues Installation of elevator monitoring system & 2 power modules GENERAL SUPPORT SERVICES 7,421 and 1 battery for radio tower GENERAL ECONOMIC DEV _ _ $56,185 for Ground penetrating radar survey for 76th St GENERAL CEMETERY $ 57,385 - Widening & $1600 for additional plot purchases GENERAL POLICE SVS -OHS $ 22,886 - 22,886 Grant GENERAL POLICE SVS - -DOJ VEST GRANT 12,680 - 12,680 Grant GENERAL POLICE OT - -SAFE GRANT - - 45,114 Grant GENERAL POLICE SVS -- CHEROKEE NATION GRNT - - 4,395 Grant GENERAL POLICE SVS- -TULSA CTY DA REVOLV DRG - - 569 Grant GENERAL POLICE SVS--SAMS GRNT _ _ 333 Grant GENERAL EMERGENCY PREPAREDNESS - 2,168 Computer software $3,580 for operating supplies, $3,000 for repair supplies, $1,600 GENERAL STORMWATER - 15,630 - for vehicle parts, $6,000 for tools, & $1,450 for repair services GENERAL CULTURE & RECREATION 6,000 - 6,000 Donations for Public Art & Timmy & Cindy Statues GENERAL COMMUNITY CENTER - 643 9,875 $9,875 encumbered for fire system & $643.21 grant GENERAL ECONOMIC DEV _ _ 3,400 Grant HOTEL TAX ECONOMIC DEV 8,000 Marketing and video production. $98,080 encumbered for traffic control, $9,590 Overtime, $24,440 operating supplies, $31,920 traffic control devices, $27.800 traffic control maintenance, $413,360 intersection HALF PENNY HALF- PENNY - STREETS 534,180 98,080 signals, $100,000 pothole patcher & various other $28,793 PO for engineering services, $16,107 PO for consulting services, $1,400 for Overtime, $6,935 for operating supplies, $28,305 for professional services, $160,850 for drainage STORMWATER MGMT STORMWATER MGMT - 262,410 44,900 improvement projects & various other CAPITAL IMPROVEMENTS CAPITAL IMPROVEMENTS 1,172,658 1,172,658 - 2016 Bond PO CITY OF OWASSO FY 2016/17 RECOMMENDED BUDGET CARRYOVER TO FY 2017/18 GRANTS & FUND DEPARTMENT REVENUE EXPENDITURE PURCHASE ORDERS DESCRIPTION - •• <Vio DvNu rrtuu¢w iu lKJr iu ru 4u I,I /Z,6JC OPWA ADMINISTRATION - OPWA UTILITY BILLING - OPWA OPWA -WWTP OPWA OPWA- REFUSE OPWA OPWA- RECYCLE CENTER I, 1 14658 - ZU 16 Bona Transter to CIP 45,000 - Expansion of restroom facilities at Public Works - 4,991 Partitions for UB windows 328,755 - Design for new WWTP upgrade $66,000 to fund open position, $23,070 for operating supplies, uniforms, vehicle parts & maintenance & gas, $22,010 for repair services, travel & training & tipping fees, & $10,000 for 121,080 - heater installation $17,900 encumbered for roll off containers, $14,500 for Salaries & Wages, $3,445 for Part-Time Wages, $140 for Overtime, $3,485 for operating supplies, $15,700 for repair services, training for potential new employee, & tipping and roll off 106,735 17,900 fees & $69,465 for the Design of the new recycling area TOTALS $ 2,386,883 $ 3,825,135 $ 386,830 tllo? Sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Deputy City Clerk SUBJECT: Council Policy related to Annexation DATE: November 10, 2017 BACKGROUND: During the September 2017 work session, staff commented that a review of Council adopted policies had begun and that we anticipated discussions over the next several months to consider repealing or revising policies that are obsolete or covered by a more current ordinance or administrative policy or procedure. A discussion item has been included on the November works session agenda to discuss two such policies: Annexation Policy and Municipal Check Signing Policy. ANNEXATION POLICY: On September 15, 1987, the City Council authorized an annexation study intended to provide Council and staff with data to assist in decisions concerning specific annexation requests, as well as setting an annexation policy aimed to provide direction to individuals or groups seeking to be annexed into the city limits. The Annexation Policy was adopted by Council on March 1, 1988, and sets the guidelines and procedures for both Council sponsored and Citizen sponsored requests for annexation. Included in the procedures is a review of each application by a Standing Annexation Committee and for that committee to provide a recommendation to the Planning Commission and City Council for approval or denial of the request. The policy does not dictate the make -up of the Standing Annexation Committee; however, committee members (majority being city staff) have been appointed by the City Council since 1989. Title 1 1 of the Oklahoma Statutes, Part 1 Annexation and Detachment, sets forth the process and procedure for annexation by a municipal governing body as well as remedies available to the applicant should a petition for annexation be denied. Staff administers annexation requests in accordance with state statutes, rendering the 1988 adopted Annexation Policy obsolete. In addition, staff has concluded that the review provided by the Standing Annexation Committee is actually accomplished during a separate Technical Advisory Committee meeting. PROPOSED ACTION: Staff is proposing the repeal of the 1988 Annexation Policy and cessation of the Standing Annexation Committee. ATTACHMENT: City of Owasso Annexation Policy - approved March 1, 1988 ANNEXATION POLICY I . while there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing city limits. 3. All properties should be annexed into the city limits as the lowest zoning classification, that is, AG, agricultural. Land owners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the city will be legal but non - conforming which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet city standards will not be improved by the city until brought to the city standard and accepted by the City Council. Such public facilities must be improved at owners expense by the establishment of a special assessment district or some other financing method. 5. Where a city limit boundary ends at a dedicated street, the boundary will not include the street right -of -way. This policy will establish consistency and allow city employees and citizens to know where the city boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. Adopted by Council on March 1, 1388. PROCEDURES FOR ANNEXATION CITY COUNCIL SPONSORED ANNEXATION: 1. City Council direction to study the annexation of property, 2. Notice published two consecutive weeks in the Owasso Reporter of a Planning Commission hearing which will include a map and text of the proposed annexation, 3. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council, 4. Planning Commission hearing on the proposal and recommendation to the City Council, 5. Notice published two consecutive weeks in the Owasso Reporter of a City Council hearing which will include a map and text of the proposed annexation, 6. City Council hearing and action on the proposal, 7. If the proposal is approved by the City Council, an ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. CITIZEN SPONSORED ANNEXATION: 1. Submission to the City Planner of an application and petition and a administrative fee as proscribed by ordinance, 2. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council, ANNEXATION PROCEDURES PAGE TWO 3. Notice published once in the Owasso Reporter at the applicant's expense of a Planning Commission hearing which will include a map and text of the proposed annexation, 4. Planning Commission recommendation to the 5. Notice published two Reporter at the appl hearing which will proposed annexation, hearing on the proposal and City Council, consecutive weeks in the Owasso icant's expense of a City Council include a map and text of the 6. City Council hearing and action on the proposal, 7. If the proposal is approved by the City Council, an ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. Adopted by City Council on March 1, 1988. sn nTity Wit our Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Check Signing Policy DATE: November 10, 2017 BACKGROUND: The proposed "Owasso City Council /OPWA /OPGA Policy Statement - Check Signing" would replace the "City of Owasso Municipal Check Signing Policy Statement" approved March 16, 1993. Oklahoma statutes provide that checks are prepared and signed in accordance with procedures and requirements provided by municipal ordinance or in the absence of an ordinance, by the treasurer. In 1993, Owasso did not have an ordinance addressing the authority to sign checks. With four employees in the finance department, only the treasurer or acting treasurer was authorized to sign checks for the city. Ordinance 819, approved in 2005, established the procedures and requirements for preparing and signing checks. The Owasso Code of Ordinances, Chapter 1, Finance and Budget Administration, Sections 7 -102 and 7 -106 authorize the treasurer to sign checks. The proposed policy is based on that authority and accommodates current staffing and changes in electronic banking. The proposed Check Signing Policy states: • The treasurer, deputy treasurer and acting treasurer are authorized to sign checks and to authorize electronic funds transfers. • The court clerk and deputy court clerk are authorized to sign checks drawn on the municipal court bond fund. • Other employees may be designated to sign petty cash checks. PROPOSED ACTION: Staff plans to recommend approval of the "Owasso City Council /OPWA /OPGA Policy Statement - Check Signing" at the November 21, 2017, meeting. ATTACHMENTS: Owasso City Council /OP WA /OPGA Policy Statement - Check Signing City of Owasso Municipal Check Signing Policy Statement - approved March 16, 1993 OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY POLICY STATEMENT 2017 -XX Check Signing The expressed purpose of this statement is to formalize a policy addressing the authority to sign checks for the City of Owasso, the Owasso Public Works Authority and the Owasso Public Golf Authority. This policy repeals and replaces the "Municipal Check Signing Policy" approved March 16, 1993. The City of Owasso conforms to Title 11, Section 17- 102(B) regarding the signing of municipal checks and municipal warrants by the municipal treasurer. The City of Owasso Code of Ordinances, Chapter 1, Finance and Budget Administration, Sections 7 -102 and 7 -106, authorizes the treasurer to sign checks. The treasurer, the deputy treasurer and the acting treasurer are authorized to sign all checks and to authorize electronic funds transfers. The court clerk and deputy court clerk are authorized to sign checks drawn on the municipal court bond fund. Other employees may be designated to sign petty cash checks pursuant to administrative policy. PASSED AND APPROVED this _ day of 2017 by Owasso City Council Owasso Public Works Authority Owasso Public Golf Authority Lyndell Dunn, Mayor, OPWA Chair, OPGA Chair (SEAL) ATTEST: Sherry Bishop, City Clerk, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney, Authority Attorney Attachment C CITY OF OWASSO MUNICIPAL CHECK SIGNING POLICY STATEMENT It shall be the policy of the Owasso City Council and the Owasso Public Works Authority to conform with Title 11, Section 17- 102(B) regarding the signing of municipal checks and municipal warrants. All municipal checks /warrants shall be signed by the municipal treasurer or acting treasurer pursuant to written procedures promulgated by the administrative staff. sn The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Hazard Mitigation Grant Program DATE: November 10, 2017 BACKGROUND: In 2013, Owasso was awarded a grant to update the city's Multi- Hazard Mitigation Plan. The Hazard Mitigation Grant Program (HMGP) is funded by FEMA through the Oklahoma Department of Emergency Management (OEM). The grant provided $58,457 (75% federal share) with the city match of $19,486 (25% local share) for a total project cost of $77,943. The Council approved a contract with INCOG to update the Multi- Hazard Mitigation Plan. After completion of the plan and approval by FEMA, the Council approved Resolution 2014 -06, adopting the plan update. Payment of the INCOG invoice for $58,457 was approved on December 2, 2014. Grant funds of $58,457 were received in January 2015. In July of 2017, OEM informed city staff that INCOG was not able to justify the cost ($58,457) of the work for the plan. OEM stated that if the project cost less to complete than what was originally approved, then OEM can only reimburse the actual project costs. According to the OEM, INCOG can only justify $31,634.40 of the work. OEM believes they have overpaid the grant. If the full amount cannot be justified, Owasso must reimburse the $26,822.60 overpayment. After several discussions among representatives of OEM, INCOG and the City of Owasso, there has been no resolution. OEM Letter The attached letter from OEM (dated October 16, 2017) demands repayment of the overage amount of $26,822.60 no later than November 10, 2017. OEM agreed to an extension of time to allow for Council discussion at the November 14 work session and possible action at the November 21 meeting. INCOG Letter INCOG has drafted a letter explaining their position on the issue. INCOG states that the grant was based on the Funds Calculator developed by OEM to determine hazard mitigation planning grant awards. The Funds Calculator is based on a jurisdiction's population, number of school campuses, and similar variables and has been used for many years to determine the fair value for development of the plan. The INCOG letter states that it is unreasonable to apply new policies and procedures to a project years after completion and payment. It is not possible to document additional costs incurred but not recorded years ago. It is not possible to document compliance with procedures that did not exist at the time. ATTACHMENT: Letter - State of Oklahoma Department of Emergency Management, dated October 16, 2017 ALBERT ASHwOOD State Director October 16, 2017 Mayor Lyndell Dunn City of Owasso 200 S. Main St. Owasso, OK 74055 e .� c a *. STATE OF OKLAHOMA DEPARTMENT OF EMERGENCY MANAGEMENT Reference: Hazard Mitigation Grant Program (HMGP), FEMA- 4078- DR -OK, Project # 04, City of Owasso Hazard Mitigation Plan Project Dear Mayor Dunn, MARY FALLIN Governor The purpose of this letter is to inform you of an overpayment on the above - referenced grant project. An internal review and closeout conducted by Oklahoma Department of Emergency Management (OEM) staff revealed the Indian Nations Council of Government (INCOG) received a payment of $58,457.00 for planning services on 01/22/2015. Upon closeout review, INCOG could only provide documentation in support of $31,634.40 in provided planning services. INCOG and the City of Owasso staff have been unable to produce additional documentation which would justify the $26,822.60 overpayment. In order to reconcile and closeout the FEMA HMGP Planning grant, OEM will require repayment of the overage amount. Please submit a check in the amount of $26,822.60 no later than November 10, 2017, payable to the below address: Oklahoma Department of Emergency Management Attn: Sandy Henry-DR -] 823 -06 P.O. Box 53365 Oklahoma City, OK 73152 Should you have any questions or need additional time for repayment, feel free to contact Matthew Rollins at (405) 521 -3140 or email at matthew.rollins@oem.ok.gov. Sincerely, Albert Ashwood Director CC: Larry White, Director Support Services, City of Owasso P.O. BOX 63365- OKLAHOMA CITY, OK 73162.3385.2401 N. LINCOLN (Will Rations Building Tunnel) • OKLAHOMA CITY, OK 73105 406.6212481 • FAX 405.6214063 • WWW.aem.ok.90v 6yr; EM pllnlp,mm! sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Ordinance Repealing Permit Fees DATE: November 10, 2017 BACKGROUND: Since 1986, the City Council has been approving building permit fees by resolution or simply by council approval. However, building permit fees established by Ordinance 76, approved in 1966, are still included in the code of ordinances. Part 5, Building Regulations and Codes, Chapter 10, Remodeling, Section 5 -1008 Permit Fees includes old fees based on the valuation of construction. Repeal of this section of the code would remove the conflict between the fees in the code and fees established by more recent Council action. The attached draft ordinance would repeal Chapter 10, Remodeling, Section 5 -1008 Permit Fees and amend Chapter 1, Section 5 -107 Building Code and Permits. New language proposed to be added in Section 5 -107 states that "Fees shall be established by City Council Resolution." The proposed ordinance includes an emergency clause making the ordinance effective immediately upon approval by the Council. PROPOSED ACTION: Staff plans to recommend approval of an ordinance relating to Part 5, Building Regulations and Codes, repealing Chapter 10, Remodeling, Section 5 -1008 Permit Fees; amending Chapter 1 Building Codes and Permits; and authorizing the emergency ordinance to become effective upon the date of approval by the city council. ATTACHMENT: Draft Ordinance CITY OF OWASSO, OKLAHOMA ORDINANCE AN ORDINANCE RELATING TO THE OWASSO CODE OF ORDINANCES, PART 5, BUILDING REGULATIONS AND CODES, CHAPTER 1, BUILDING CODES AND PERMITS, AND CHAPTER 10, REMODELING; AMENDING IN PART AND REPEALING IN PART SAID CHAPTERS; DECLARING AN EMERGENCY AND AUTHORIZING THE EMERGENCY ORDINANCE TO BECOME EFFECTIVE UPON THE DATE OF APPROVAL BY THE CITY COUNCIL; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, in a desire to create a simplified method of publishing rate and fee schedules, city staff is proposing to remove specific monetary amounts from individual ordinances and create a comprehensive resolution to be approved annually listing all rates and fees charged by the City of Owasso. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION ONE: Part 5, Building Regulations and Codes, Chapter 1, Building Code and Permits, Section 5 -107 of the Owasso Code of Ordinances, shall be amended to read as follows: SECTION 5 -107 BUILDING PERMIT REQUIRED, FEE A. It is unlawful for any person to construct, alter, or improve or erect any building or structure or to add or to remove one or more rooms to any existing building or structure, without first obtaining a building permit from the city. B. No Permit shall be issued, nor shall an amendment to a permit be approved, until all applicable fees have been paid. C. Fees shall be established by City Council Resolution. SECTION TWO: Part 5, Building Regulations and Codes, Chapter 10, Remodeling, Section 5 -1008 Permit Fees of the Owasso Code of Ordinances, shall be repealed in its entirety. SECTION THREE: CODIFICATION Part 5, Building Regulations and Codes, Chapter 1, Building Code and Permits, Section 5 -107 and Chapter 10, Remodeling, Section 5 -1008 Permit Fees of the Owasso Code of Ordinances is hereby amended as set forth above. SECTION FOUR: REPEALER That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. SECTION FIVE: SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION SIX: DECLARING AN EFFECTIVE DATE - EMERGENCY It is necessary for the immediate preservation of the peace, health, and safety of the City of Owasso, Oklahoma, and the inhabitants thereof that this Ordinance become operative immediately and, therefore, an emergency is hereby declared to exist and this Ordinance shall be in full force and effect immediately from and after its passage and approval on , 2017. SECTION SEVEN: FILING OF ORDINANCE That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this day of , 2017, with the emergency clause voted upon and approved separately. ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Lyndell Dunn, Mayor Julie Lombardi, City Attorney Sd nT110yW, out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Review of Rates and Fees - Proposed Fee Changes DATE: November 10, 2017 BACKGROUND: As part of an ongoing review of all rates and fees, proposed fee changes were presented for discussion at the August and September work session meetings. Three areas of service fee changes were included: the animal control, the ambulance service, and the community development /building services departments. Resolutions establishing fees for animal control and ambulance services were approved in September. COMMUNITY DEVELOPMENT FEES: The Community Development proposed fee changes includes more than 50 different permits, inspections and other charges, most of those to be increased. The schedule of proposed changes is attached. Fees currently included in the Code of Ordinances are recommended to be repealed. All rates and fees are recommended to be established by resolution. PROPOSED ACTION: Based on council discussion, staff plans to recommend the attached schedule of rates and fees for all community development and building services at the next Council meeting. ATTACHMENTS: Schedule of Rates & Fees - Community Development & Building Services Memo dated August 4, 2017 sd Hnl PoW• ftW Ch.= -I ACa munlly DEVELOPMENT AND BUILDING PERMIT FEES As of 12017 Special Assessment Letter & Zoning Letter Fee: ➢ $25.00 per letter for Special Assessment Letter ➢ $25.00 per letter for Zoning Letter Annexation Petition Fee: ➢ $100.00 + $3.00 per notice mailed The above fee does not include the cost of publication notice which will be billed to the applicant. Re- Zoning Application Fee: ➢ $500 + $3.00 per notice mailed The above fee does not include the cost of publication notice which will be billed to the applicant. Planned Unit Development Application and Amendment Fees: ➢ $500.00 + $5.00 for each lot created + $3.00 per notice mailed ➢ Major PUD Amendment $500.00 + $3.00 for each notice mailed Minor PUD amendment $250.00 *The above fee does not include the cost of publication notice which will be billed to the applicant. Specific Use Permit (SUP) & Temporary Use Permit (TUP) Application Fees: ➢ SUP $500.00 + $3.00 per notice mailed ➢ TUP $250.00 for up to 120 days $500.00 for more than 120 days (up to 1 year) s Retl VaapM • Mtl CIIwMI • Retl Cwnmunlry Preliminary and Final Plat Application Fees: ➢ Final Plat ➢ Preliminary Plat ➢ Re -Plat ➢ Plat /Easement Vacation Site Plan Review fee: Emergency Storm Siren Fee: $500.00 $300.00 + $3.00 per lot for addressing $500.00 $300.00 $500.00 $50.00 per acre Sewer Payback Fees: Varies by location. Check with Community Development Department for most recent Sewer Payback Ordinances. Lot Split fee: $300.00 Sign Permit Fees: ➢ Ground (Monument) Up to 6' Tall and Wall Signs $100.00 ➢ Signs 0 -10' Tall $200.00 ➢ Signs 10 -20' Tall $300.00 ➢ Signs 20 -30' Tall $500.00 ➢ Unified Sign Plan $1,000.00 Certificate of Occupancy (C /O): ➢ Residential $50.00 ➢ Multi - Family $100.00 per building ➢ Commercial $200.00 sd Rail Pa %•RM Ch.=;,•H Cem q Park Development Fees: ➢ Residential w/ Amenity Feature ➢ Residential w/o Amenity Feature Board of Adjustment Application Fee: ➢ $300.00 + $3.00 per notice mailed $400.00 per dwelling unit $800.00 per dwelling unit The above fee does not include the cost of publication notice which will be billed to the applicant. Building Permit Fees: Residential Permits: New Construction Residential Addition (Includes Garages) Storage Building or Detached Garage Residential Remodel Carport, Open Porch, Patio Roof Commercial Permits: New Construction Commercial Remodel Commercial Addition $150.00 first 1,000 sq ft, $5.50 for each add'I 1.00 sq ft $100.00 first 500 sq ft, $5.50 for each addl 100 sq ft $50.00 + $5.50 for each 100 sq ft $50.00 (With No Structural Changes) $50.00 $400.00 first 1,000 sq ft, $5.50 for each additional 100 sq ft $150.00 first 1,000 sq ft, $5.50 for each additional 100 sq ft Same as New Commercial Mechanical /Electrical /Plumbing Subcontractor Permit Fees: Residential $115.00 Commercial $150.00 for up to 15,000 sq ft, $0.01 /sq ft above 15,000 sq ft $50.00 per inspection sd Ratl Po ,W • Mal ch.=,. flat Community Individual Permits /Inspection: Electrical Mechanical Plumbing Demolition Permit Re- inspection Moving Permit Pool Permit In- Ground Above - Ground Fire Review Fees: Fire Alarm /Sprinkler Fee Re- Inspection Fee Misc: Large Format /Maps /Plat /Site Plan *(larger than I I N 17") Zoning Sign Fee Economic Development Fee Residential Permit Commercial Permit Code Enforcement Abatement State of Oklahoma Fee $50.00 $50.00 $50.00 $100.00 $25 first time, $50 for each subsequent re- inspection $100.00 $150.00 + plumbing permit fee $85.00 + plumbing permit fee $300.00 for up to 15,000 sq ft, $0.02 /sq ft above 15,000 sq ft $50.00 $5.00 per sheet $50.00 $75.00 for first 1,000 sq ft, $4.00 per add'] 100 sq ft $100.00 for first 1,000 sq ft, $4.00 per add'I 100 sq ft $350.00 (does not include contractor fees to correct violation) $4.00 for each permit type City Comparison Total Building Permit Fees Single- family Residential - 1,400 SF Scenario #1 $2,024.00 $2,675.00 $1,698.00 $2,040.00 $3,874.00 $1,672.00 $2,444.00 $2,905.40 $10,672.40 Single- family Residential - 2,000 SF Scenario #2 $2,092.00 $2,835.00 $1,722.00 $2,493.00 $4,194.00 $1,972.00 $2,620.00 $4,239.80 $10,966.80 Single- family Residential - 3,100 SF Scenario #3 $2,185.50 $3,055.00 $1,755.00 $2,861.00 $4,671.00 $2,384.50 $2,862.00 $6,624.60 $11,371.60 Commercial building - 4,000 SF Scenario #4 $3,236.00 $4,020.00 $2,153.00 $3,816.00 $8,384.00 $2,320.00 $3,778.00 $3,735.00 $36,795.00 Commercial building - 20,000 SF Scenario #5 $4,596.00 $7,020.00 $4,356.67 $6,356.00 $12,129.00 $4,695.00 $7,458.00 $6,423.00 $48,235.00 Schedule of Rates & Fees - Community Development & Building Services Proposed 11/10/2017 Special Assessment Letter & Zoning Lefler Fee: Special Assessment Letter per letter Zoning Letter per letter Planning Applications Cost of publication notice - all Fee per notice mailed - all Zoning Sign Fee Annexations Rezoning application PUD application PUD - Major amendment PUD - Minor amendment Specific Use Permit (SUP) Temporary Use Permit (TUP) Preliminary Plat Application Final Plat Application Re -Plat Site Plan Review Plat /Easement Vacation Lot Split Fee Emergency Storm Siren fee Billed to the applicant Rate per notice mailed Plus publication & per notice mailed Plus publication & per notice mailed Plus publication & per notice mailed Plus per lot created Plus per notice mailed Plus per notice mailed for less than 120 days for more than 120 day to 1 year Plus per lot addressing fee Per acre Park Development Fee Residential Plat w/ Amenity feature Residential Plat w/o Amenity feature Sewer Assessment Fees Varies by location Board of Adjustment Application Fee: Application /Variance /Special Exception Plus publication & per notice mailed Certificate of Occupancy (C /O) Residential Multi- family Commercial per building $25.00 $25.00 Cost $3.00 $50.00 $100.00 $500.00 $500.00 $5.00 $500.00 $250.00 $500.00 $250.00 $500.00 $300.00 $3.00 $500.00 $500.00 $500.00 $300.00 $300.00 $50.00 $400.00 $800.00 $300.00 $50.00 $100.00 $20.00 Building Permits State of Oklahoma Fee Added to every permit $4.00 Permit application fee Non - refundable $100.00 Residential: Residential New first 1,000 SF $150.00 per additional 100 SF $5.50 Residential Addition (includes garages) first 500 SF $100.00 per additional 100 SF $5.50 Storage Building or Detached Garage Base $50.00 per 100 SF $5.50 Residential Remodel No structural change $50.00 Carport, Open Porch, Patio Roof $50.00 Residential Roofing Permit $75.00 Mechanical /Electrical /Plumbing Permit each $115.00 Commercial: Commercial New or Addition first 1,000 SF $400.00 per additional 100 SF $5.50 Commercial Remodel first 1,000 SF $150.00 per additional 100 SF $5.50 Mechanical /Electrical /Plumbing Permit each plus per inspection Commercial <I5,OOOSF Base $150.00 Commercial >I5,OOOSF Base plus per SF $.01 per SF Inspection per inspection $50.00 Commercial Roofing Permit $200.00 Individual Permits /Inspections: Mechanical /Electrical /Plumbing Permit Individual Permit /Inspection each $50.00 Individual Inspection $50.00 Re- Inspection first re- inspection $25.00 additional re- inspections each $50.00 Pool Permit - in ground plus plumbing permit $150.00 Pool Permit - above ground plus plumbing permit $85.00 Moving Permit $100.00 Demolition Permit $100.00 Sign Permit: Ground (Monument) up to 6'& Wall signs $100.00 Signs up to 10' tall $200.00 Signs 10 -20' tall $300.00 Signs 21 -30' tall $500.00 Unified Sign Plan $1,000.00 Fire Review Fees: Fire Alarm /Sprinkler Fee up to 15,000SF Base $300.00 greater than 15,000SF Base plus per SF $.02 per SF Re- inspection Fee Per re- inspection $50.00 Other Fees: Large format copy - Plat /Site Plan /Maps per sheet - greater than 1 1 X17 $5.00 Code Enforcement Abatement (Does not include cost of abatement) $350.00 Economic Dev. Surcharge Residential Permits first 1,000 SF $75.00 per additional 100 SF $4.00 Commercial Permits first 1,000 SF $100.00 per additional 100 SF $4.00 Sd The City Wit out Limits. TO: Honorable Mayor and City Council, City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Community Development Fees DATE: August 4, 2017 BACKGROUND: The Community Development Department is charged with overseeing the development and construction process of new private projects in Owasso. Each stage of construction and development requires various types of permits, applications, plan reviews and analyses. On the land development side, the Planning Division reviews and processes plats, rezonings, annexations, Planned Unit Developments and other types of related applications. On the building safety side, permits and subsequent inspections are required for all construction- related activities, from the installation of a new water heater all the way to the construction of new homes and businesses. Permit and application fees are collected by the Community Development Department, but the fees have not been reviewed and updated for a number of years. As a part of the FY 17118 budget, staff compared permit and application fees with other cities in the region and discovered that Owasso fees were less than the comparison Cities in most categories. In anticipation of a fee adjustment, the FY 17/18 Budget approved by the Council on June 20, 2017 assumed a revenue increase for permit and application fees. ANALYSIS: Community Development Staff has evaluated fees collected by the department over the past few months, mainly in three categories: fee increases, new fees for services already being performed and new fees for new services. In order to show how the City of Owasso compares with other regional cities, staff created five scenarios (three residential and two commercial) to compare typical building permit costs for new construction. Each city collects and establishes fees differently, so the scenario comparisons help to see the overall cost for each type of development. The five scenarios are: Type of Construction Construction Specifics Single - Family Residential Home 3 Bed, 2 Bath 1,400 square feet 2 Car Garage (400 square feet) Similar to Lake Valley Homes 3/" Water Meter & 10 Plumbing Fixtures Single - Family Residential Home 4 Bed, 2 Bath 2,000 square feet 3 Car Garage (600 square feet) Similar to Carrington Pointe Homes 1 3/" Water Meter & 10 Plumbing Fixtures Single - Family Residential Home 4 bed, 3 bath 3,100 square feet 3 car garage (600 square feet) Similar to Nottingham Hill Homes 3/4' Water Meter & 13 Plumbing Fixtures Commercial Building 1" Domestic Water Meter 4,000 square feet 1" Irrigation Meter Typical Fast Food Restaurant 8 Plumbing Fixtures (Including 2 Drains) 4 Toilets /Urinals Commercial Building 1" Domestic Water Meter 20,000 square feet 1 " Irrigation Meter Typical Multi- Tenant Strip Center 17 Plumbing Fixtures (Including 2 Drains) 6 Toilets /Urinals Using these 5 scenarios that are typically seen in Owasso and surrounding communities, Community Development staff was able to assess how each city collects fees and the total cost for each type of construction. For example, each new single - family home has a number of permit fees assessed for the different type of Mechanical, Electrical and Plumbing work done, plus Park Development Fees, Water Meter Fees, State Fees, base permit costs and more. The types of permits and fee amounts collected can vary, so the overall permit cost is the best data point to use when comparing between cities. The attached documents show how Owasso's current fees compare to other cities in the region. Next, staff used the fee comparisons to determine permit fee increases for building permits that would be appropriate for Council consideration. Staff then used the new proposed fee increases to see how new fees would compare to other cities, finding that even after proposed fee increases, Owasso fees were still less than most other cities. No new programs are proposed, but a number of fees are proposed for services that staff has been performing without charge. The proposed new fees have been in place for some time in several cities used in the fee comparison. The attachment outlines the proposed new fees. A good example is the proposed fee for the Certificate of Occupancy (C /O) that is required for each new business. In order to obtain a C /O, the Community Development Director (or their designee), the Building Official and the Fire Marshall must visit the site and perform a waikthrough and inspection to ensure that all codes are met and the building, lighting and landscaping are in compliance with approved plans. The proposed fee would recover the staff time involved with inspecting, processing and approving a C/O permit. When staff reviewed the Planning and Zoning fees, it was easier to simply find what other cities charge and make simple comparisons. Most of the zoning applications are for plats, Specific Use Permits, Variances and projects that are handled by Planning Division Staff and do not require inspections. These are one -time fees paid at the time of application. Though the fees do not recover all the staff time involved in pre - development meetings, plan review, memo preparation and presentations to boards and commissions, a fee increase would better offset the time dedicated to these projects. Also included in the updated fee schedule are fees for the review of fire suppression systems and subsequent inspections by the Fire Marshall's office. These fees would be paid at the time of permitting. Currently, the Fire Department performs inspections and plan review without any fees being paid by the builder. The fees proposed are in line with what is being charged in many other comparison cities. Some of the fee increases may seem significant. That is a result of the fees not being reviewed or increased for many years. After the cumulative review and establishment of fees across the City, staff recommends that it would be preferable to make more frequent small changes to keep up with increasing costs. ATTACHMENTS: Draft of Proposed Fee Schedule Fee Analysis & Comparison Sd The City Wilt out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney SUBJECT: Proposed Amendments of Code of Ordinances, Parts 1 and 2 DATE: November 10, 2017 BACKGROUND: The Ordinance Review Committee began meeting months ago to intensively review each section of the Code of Ordinances and propose any needed additions, deletions and changes. Staff members serving on the committee are Sherry Bishop, Michele Dempster, Julie Stevens and Julie Lombardi. Currently, the committee has completed review of Parts 1 and 2 of the Code of Ordinances, and the amendments recommended by the committee are shown in the attached redline copies. PROPOSED ACTION: Staff has provided redline copies of the proposed amendments to Parts 1 and 2 of the Code of Ordinances to the City Council for review. These amendments will be brought to at least two additional work sessions for discussion and review before being placed on a regular meeting agenda as an ordinance for consideration and appropriate action. ATTACHMENTS: Part 1, General Provisions Part 2, Administration and Government 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 General Provisions PART 1 GENERAL PROVISIONS CHAPTER 7 USE AND CONSTRUCTION OF THE CODE Section 1 -101 How Code Designated and Cited Section 1 -102 Rules of Construction Section 1 -103 Catch Lines of Sections; Citations Section 1 -104 Effect of Repeal of Ordinances Section 1 -105 Severability of Parts of Code Section 1 -106 Amendment to Code; Effect of New Ordinances; Amendatory Language Section 1 -107 Altering Code Section 1 -108 General Penalty Section 1 -109 Fines Recoverable by Civil Action Section 1 -110 Ordinances in Effect in Outlying Territory of City CHAPTER 2 CORPORATE AND WARD LIMITS Section 1 -201 Wards and Boundaries Section 1 -202 Ward Boundaries Map Page I -1 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 General Provisions CHAPTER 1 USE AND CONSTRUCTION OF THE CODE Section 1 -101 How Code Designated and Cited Section 1 -102 Rules of Construction Section 1 -103 Catch Lines of Sections; Citations Section 1 -104 Effect of Repeal of Ordinances Section 1 -105 Severability of Parts of Code Section 1 -106 Amendment to Code; Effect of New Ordinances; Amendatory Language Section 1 -107 Altering Code Section 1 -108 General Penalty Section 1 -109 Fines Recoverable by Civil Action Section 1 -110 Ordinances in Effect in Outlying Territory of City SECTION 1 -101 HOW CODE DESIGNATED AND CITED The provisions embraced in the following chapters and sections shall constitute and be designated the "Code of Ordinances, City of Owasso, Oklahoma,' and may be so cited. State Law Reference: Adoption and revision of codes of ordinances, 11 O.S. Sections 14- 108, 14-109. SECTION 1 -102 RULES OF CONSTRUCTION In the construction of this code and of all ordinances, the following rules are observed unless the construction would be inconsistent with the manifest intent of the council: "City" or "this city' shall be construed as if the words "of Owasso, Oklahoma," followed them; 2. "Council" or "city council" means the city council of Owasso; 3. "Computation of time:' Whenever a notice is required to be given or an act to be done a certain length of time before any proceeding shall be had, the day on which the notice is given or the act is done shall be counted in computing the time, but the day on which the proceeding is to be had shall not be counted; 4. "County' or "this county' means the County of Tulsa, Oklahoma, unless otherwise staff 5. "Gender." A word importing one gender only shall extend and be applied to other genders and to firms, partnerships, and corporations as well; 6. "Joint authority." All words giving 'joint authority' to three (3) or more persons or officers shall be construed as giving such authority to a majority of such persons or officers; 7. "Law' includes applicable federal law, provisions of the Constitution and statutes of the State of Oklahoma, the ordinances of the city, and, when appropriate, any and all rules and regulations promulgated thereunder; 8. "Manager" or "city manager' means the city manager of the city; Page 1 -2 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 General Provisions 9. "Mayor" means the mayor of the city: 10. "Month" means a calendar month; 11. "Non- technical and technical words." Words and phrases which are not specifically defined shall be construed according to the common and accepted usage of the language; but technical words and phrases and such others as may have acquired a peculiar and appropriate meaning in low shall be construed and understood according to such meaning; 12. "Number:' A word importing the singular number only may extend and be applied to several persons and things, as well as to one person and thing. Words used in the plural number may also include the singular unless a contrary intention plainly appears; 13. "Oath" shall be construed to include an affirmation in all cases in which, by law, an affirmation may be substituted for an oath and, in such cases, the words "swear" and "sworn" shall be equivalent to the words "affirm" and "affirmed;' IEM 15. "Other officials or officers, etc:' Whenever reference is made to officers, agencies or departments by title only, i.e. "clerk ", "city clerk ", "city attorney ", "fire chief', "chief of police ", etc., they shall mean the officers, agencies or departments of the city; 16. "Person" shall extend and be applied to an actual person, any persons and to associations, clubs, societies, firms, partnerships, and bodies politic and corporate, or the manager, lessee, agent, servant, officer or employee of any of them, unless a contrary intention plainly appears; 17. "Preceding, following" means next before and next after, respectively; 18. "Property' shall include real and personal property; 19, "Signature or subscription" includes a mark when a person cannot write; 20. "State" or "this state" shall be construed to mean the State of Oklahoma; 21. "Statutory references" means references to statutes of the State of Oklahoma as they now are or as they may be amended to be; 22. "Street" shall be construed to embrace streets, avenues, boulevards, roads, alleys, lanes, viaducts, highways. courts, places, squares, curbs and all other public ways in the city which are dedicated and open to public use; 23. 'Tense:' Words used in the past or present tense include the future, as well as the past and present: 24. "Week" means seven (7) days; and 25. "Year' means a calendar year. Page t -3 Deleted: "Or, and "Or' may be read "and ". and "and" may be read "or" It the sense requires it; General Provisions 135 SECTION 1 -103 CATCH LINES OF SECTIONS' CITATIONS 136 137 The Catch Lines of sections in this code are printed in CAPITAL LETTERS and citations 138 included at the end of sections are intended to indicate the contents of the section and original 139 historical source respectively, and shall not be deemed or taken to be titles and official sources 140 of such sections; nor as any part of the section, nor, unless expressly so provided, shall they be so 141 deemed when any of the sections, including the Catch Lines, or citations, are amended or re- 142 enacted. 143 144 SECTION 1 -104 EFFECT OF REPEAL OF ORDINANCES 145 146 A. The repeal of an ordinance shall not revive any ordinances in force before or at the 147 time the ordinance repealed took effect. 148 149 B. The repeal of an ordinance shall not affect any punishment or penalty incurred 150 before the repeal took effect, nor any suit, prosecution or proceeding pending at the time of 151 the repeal, for an offense committed under the ordinance repealed. 152 153 SECTION 1 -105 SEVERABILITY OF PARTS OF CODE 154 155 It is hereby declared to be the intention of the council that the sections, paragraphs, 156 sentences, clauses and phrases of this code are severable, and if any phrase, clause, sentence, 157 paragraph, or section of this code or of any ordinance in the code shall be declared 158 unconstitutional, illegal or otherwise invalid by the valid judgment or decree of a court of 159 competent jurisdiction, such unconstitutionality or invalidity shall not affect any of the remaining 160 phrases, clauses, sentences, paragraphs and sections of this code of ordinances. 161 162 SECTION 1 -106 AMENDMENT TO CODE' EFFECT OF NEW ORDINANCES' AMENDATORY 163 LANGUAGE 164 165 A. All ordinances passed subsequent to this code of ordinances which amend, repeal or 166 in any way affect this code of ordinances may be numbered in accordance with the 167 numbering system of this code and printed for inclusion therein. When subsequent ordinances 168 repeal any chapter, section or subsection or any portion thereof, the repealed portions may be 169 excluded from this code by omission from reprinted pages. 170 B. Amendments to any of the provisions of this code may be made by amending the 171 provisions by specific reference to the section of this code in substantially the following 172 language: "Be it ordained by the City Council of the City of Owasso, Oklahoma, that Section 173 of the code of ordinances of the City of Owasso, Oklahoma, is hereby amended to read 174 as follows:" (Set out new provisions in full.). 175 C. When the council desires to enact an ordinance of a general and permanent nature 176 on a subject not heretofore existing in the code which the council desires to incorporate into the 177 code, a section in substantially the following language may be made part of the ordinance: 178 179 "Section Be it ordained by the City Council of the City of Owasso, Oklahoma, that 180 the provisions of this ordinance shall become and be made a part of the code of ordinances of 181 the City of Owasso. Oklahoma, and the sections of this ordinance may be renumbered to 182 accomplish this intention." 183 D. All sections, articles, chapters or provisions of this code desired to be repealed may 184 be specifically repealed by section or chapter number, as the case may be. 185 186 State Law Reference: Enactment of ordinances, t t O.S. Sections 14 -104 to 14- 106. 187 188 Page 1 -4 General Provisions 189 SECTION 1 -107 ALTERING CODE 190 191 It Is unlawful for any person to change or amend by additions or deletions any part or 192 portion of this code, or to insert or delete pages or portions thereof, or to alter or tamper with this 193 code in any manner whatsoever which will cause the law of the city to be misrepresented 194 thereby. Any person violating this section shall be punished as provided in Section 1 -108 of this 195 code. 196 197 SECTION 1 -108 GENERAL PENALTY FOR COURTS NOT OF RECORD 198 199 A. TRAFFIC OFFENSES: 200 201 The maximum fine or deferral fee in lieu of a fine for traffic - related offenses relating to 202 speeding or parking shall not exceed Two Hundred Dollars ($200.00). 203 204 B. ALCOHOL OR DRUG RELATED OFFENSES: 205 206 The maximum fine or deferral fee in lieu of a fine for alcohol-related or drug - related 207 offenses shall not exceed Eight Hundred Dollars ($800.00). 208 209 C. OTHER OFFENSES: 210 211 For all other offenses, the maximum fine or deferral in lieu of a fine shall not exceed 212 Seven Hundred Fifty Dollars ($750.00). 213 214 D. Each day or any portion of a day during which any violation of this Code or any 215 ordinance shall continue shall constitute a separate offense. 216 217 E. Any person who shall aid, abet, or assist In the violation of any provision of this Code shall 218 be deemed guilty of an offense and, upon conviction therefore, shall be punished in 219 accordance with the punishment provided for violation of the provision such person 220 aided, abetted or assisted in violating. 221 222 * * ** *MOVE TO OFFENSES AND CRIMES CHAPTER * * ** 223 -- .............. .._......_._...._.�_._'_-----'- 224 (Ord. 466, 8/3/93; Ord. 696, 12/4/01; Ord. 941, 7/21/09; Ord. 1016 11/6/12) 225 226 227 228 SECTION I -109 FINES RECOVERABLE BY CIVIL ACTION 229 230 All fines shall be recoverable by civil action before any court of competent jurisdiction, in 231 addition to any other method provided by law. 232 233 SECTION 1 -110 ORDINANCES IN EFFECT IN OUTLYING TERRITORY OF CITY 234 235 All ordinances of the city now in effect within the city are hereby extended to all real 236 property belonging to, or under the control of, the city outside the corporate limits of the city, 237 and shall be in full effect therein insofar as they are applicable. All ordinances of the city which 238 shall go into effect in the future, shall also apply to, and be in full effect within the boundaries of 239 all outlying real property, insofar as they may be applicable. Any words in any ordinance 240 indicating that the effect of an ordinance provision is limited to the corporate limits of the city Page 1 -5 Deleted: The director of the Department of Community Development, and his designees within that Department, may be swom and outhortied to Issue a citation for violations of the Zoning Code of the City of Owasso as adopted in Section 12 -201 at the Owasso Code of Ordinances and for violations of Part S. Building Regulations and Codes. Part 8. Health and Sanitation, Part 14. Streets and Public Works and Part IS, Traffic and Vehicles within this Code. The citations shall state the date and location of the violation, the section number of the ordinance or Zoning Cade regulation that has been violated and shall direct the defendant to appear in the Owasso Municipal Court on a designated day a pay the required line by the designated court date. The citation shall state that If the defendant tolls to appear within the time specified or pay the fine for the Violation, a warrant for failure to appear may be tined, which may result In the defendant being arrested. Deleted: n General Provisions 266 shall be deemed to mean, and include also, the outlying real property belonging to, or under 267 the control of. the city, unless the context clearly indicates otherwise. 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 CHAPTER 2 308 309 CORPORATE AND WARD LIMITS 310 311 Section 1-201 Wards and Boundaries. 312 Section 1 -202 Ward Boundaries Map. 313 314 SECTION 1 -201 WARDS AND BOUNDARIES 315 316 The boundaries of the wards of the City of Owasso, Oklahoma shall be as follows: 317 318 Ward 1 319 Beginning at a point being the intersections of the centerlines of E 1 16th Street North and N Page 1 -6 General Provisions 320 Mingo Road; thence north along the centerline of N Mingo Road approximately 2,626 feet, 321 thence east approximately 18 feet, thence south approximately 2,626 feet, to the centerline of E 322 116th Street North, thence east along the centerline of E 116th Street North approximately 1,620 323 feet to the railroad right of way and the corporate limit boundary, thence northeast along said 324 railroad right of way and corporate limit boundary to centerline of E 126th Street North, thence 325 east along the centerline of E 126th Street North approximately 610 feet to the corporate limit 326 boundary, thence south approximately 232 feet along the corporate limit boundary, thence 327 east approximately 412 feet to the centerline of N Garnett Road, thence south along the 328 centerline of N Garnett Road and the corporate limit boundary approximately 1,428 feet, 329 thence west approximately 320 feet, thence south approximately 332 feet, still continuing along 330 the corporate limit boundary thence west approximately 157 feet, thence south 99 feet, thence 331 east approximately 484 feet to the centerline of N Garnett Road, thence south along the 332 centerline of N Garnett Road approximately 629 feet, thence west approximately 355 feet, 333 thence south approximately 189 feet, thence east along the corporate limit boundary 334 approximately 365 feet to the centerline of N Garnett Road, thence south along the centerline 335 of N Garnett Road approximately 1,208 feet, thence east along the corporate limit boundary 336 approximately 527 feet, thence north approximately 164 feet, thence east continuing along the 337 corporate limit boundary approximately 1,458 feet, thence south approximately 329 feet, 338 thence west approximately 285 feet, thence south continuing along the corporate limit 339 boundary approximately 927 feet, thence west approximately 708 feet, thence north 340 approximately 174 feet, thence west still continuing along the corporate limit boundary 341 approximately 608 feet, thence north approximately 94 feet, thence west approximately 384 342 feet to the centerline of N Garnett Road, thence south along the centerline of N Garnett Road 343 to the centerline of E 116th Street North, thence east along the centerline of E 1 16th Street North 344 approximately 346 feet, thence south approximately 657 feet, thence east approximately 331 345 feet, thence south approximately 662 feet, thence east continuing to follow the corporate limit 346 boundary approximately 663 feet, thence south approximately 264 feet, thence east 347 approximately 662 feet, thence north approximately 1,562 feet, thence west approximately 281 348 feet, thence north approximately 67 feet, thence east approximately 24 feet, thence south 349 approximately 74 feet, thence east continuing to follow the corporate limit boundary 350 approximately 297 feet, then south approximately 27 feet, thence east along the corporate limit 351 boundary 636 feet, thence south along the corporate limit boundary approximately 965 feet, 352 thence west approximately 473 feet, thence south approximately 509 feet, thence east 353 approximately 80 feet, thence south approximately 80 feet, thence east approximately 283 feet, 354 thence south approximately 145 feet, thence west approximately 266 feet, thence southwest 355 and south approximately 616 feet to the centerline of E 11 I th Street North, thence east along 356 the centerline of E 111 th Street North approximately 487 feet, thence south along the corporate 357 limit boundary approximately 656 feet, thence west approximately 662 feet, thence south 358 approximately 989 feet, thence west approximately 1,323 feet, thence north approximately 661 359 feet, thence west approximately 661 feet to the centerline of N Garnett Road, thence south 360 along the centerline of N Garnett Road approximately 659 feet to the corporate limit boundary, 361 thence west approximately 1,981 feet along the corporate limit boundary, thence north 362 approximately 1,321 feet, thence west approximately 655 feet, thence south approximately 363 2,664 feet to the centerline of E 106th Street North, thence west along the centerline of E 106th 364 Street North approximately 1,318 feet, thence north continuing to follow the corporate limit 365 boundary approximately 1,614 feet, thence west approximately 551 feet, thence southwest and 366 south along the corporate limit boundary approximately 1,643 feet to the centerline of E 106th 367 Street North, thence west along the centerline of E 106th Street North approximately 300 feel to 368 the railroad centerline, thence southwest along the railroad centerline and railroad right of way 369 approximately 5,476 feet, thence west continuing along the corporate limit boundary 370 approximately 690 feet, thence north approximately 5,266 feet to the centerline of E 106th Street 371 North, thence east along the centerline of E 106th Street North approximately 268 feet, thence 372 south continuing along the corporate limit boundary approximately 657 feet, thence east 373 approximately 408 feet, thence south approximately 655 feet, thence east continuing along the Page 1 -7 General Provisions 374 corporate limit boundary approximately 659 feet, thence north approximately 670 feet, thence 375 east approximately 663 feet to the centerline of N Mingo Road, thence north along the 376 centerline of N Mingo Road approximately 666 feet to the corporate limit boundary, thence 377 west along the corporate limit boundary approximately 664 feet. thence north approximately 378 317 feet, thence east approximately 664 feet to the centerline of N Mingo Road, thence north 379 along the centerline of N Mingo Road approximately 2,320 feet, thence east along the 380 corporate limit boundary approximately 16 feet, thence north continuing along the corporate 381 limit boundary approximately 669 feet, thence west approximately 1,342 feet, thence north 382 approximately 1,082 feet, thence east approximately 866 feet, thence north approximately 910 383 feet to the centerline of E 116th Street North, thence east along the centerline of E 116th Street 384 North to the centerline of N Mingo Road said point also being the point of beginning. 385 386 And Word 1 will also consist of an area described as follows: Beginning at a point being the 387 intersection of the centerlines of N 129th East Avenue and E 126th Street North, thence east 388 along the centerline of E 126th Street North approximately 3,381 feet to the corporate limit 389 boundary, thence south and southwest along the corporate limit boundary approximately 1,392 390 feet, thence continuing to follow the corporate limit boundary west approximately 221 feet to 391 the US 169 right of way, thence south approximately 1,323 feet, thence west approximately 41 392 feet, thence south approximately 2,532 feet, thence east continuing to follow the corporate limit 393 boundary approximately 949 feet, thence south approximately 90 feet to the centerline of E 394 116th Street North, thence east along the centerline of E 116th Street North approximately 993 395 feet, thence north continuing to follow the corporate limit boundary approximately 430 feet, 396 thence west approximately 378 feet, thence north approximately 876 feet, thence east 397 approximately 724 feet to the centerline of N 145th East Avenue, thence south along the 398 centerline of N 145th East Avenue approximately 1,766 feet, thence west along the corporate 399 limit boundary approximately 545 feet, thence south approximately 199 feet, thence west 400 approximately 115 feet, thence south approximately 329 feet, thence east approximately 660 401 feet to the centerline of N 145th East Avenue, thence south along the centerline of N 145th East 402 Avenue approximately 287 feet, thence east approximately 372 feet, thence south 403 approximately 30 feet, thence east approximately 965 feet, thence south approximately 1,323 404 feet, thence east approximately 1,305 feet, thence south approximately 2,717 feet, thence east 405 following the corporate limit boundary approximately 1,689 feet, thence north approximately 406 650 feet, thence west approximately 384 feet, thence north approximately 721 feet, thence east 407 approximately 684 feet, thence south approximately 718 feet, thence east approximately 663 408 feet, thence south still continuing to follow the corporate limit boundary approximately 667 feet, 409 thence west approximately 963 feet, thence south approximately 33 feet, thence west 410 approximately 1,682 feet, thence north approximately 33 feet, thence west still following the 411 corporate limit boundary approximately 1,153 feet, thence south approximately 923 feet, 412 thence west approximately 1,497 to the centerline of N 145th East Avenue, thence south along 413 the centerline of N 145th East Avenue to the centerline of E 96th Street North, thence west along 414 the centerline of E 96th Street North approximately 69 feet, thence north along the corporate 415 limit boundary approximately 1,318 feet, thence west approximately 347 feet, thence north 416 following the corporate limit boundary approximately 522 feet, thence east approximately 194 417 feet, thence north approximately 328 feet, thence east approximately 149 feet, thence north 418 continuing to follow the corporate limit boundary approximately 508 feet, thence west 419 approximately 2,571 feet, thence north approximately 648 feet, thence west approximately 509 420 feet to the right of way boundary for US 169, thence southwest 421 following the corporate limit boundary and the right of way boundary for US 169 approximately 422 1,539 feet, thence south approximately 635 feet, thence east still following the corporate limit 423 boundary approximately 1,983 feet, thence south approximately 662 feet, thence east 424 approximately 221 feet, thence south approximately 651 feet to the centerline of E 96th Street 425 North, thence west along the centerline of E 96th Street North to the centerline of US 169 426 southbound lanes, thence northeast along the centerline of US 169 southbound lanes to the 427 centerline of N 129th East Avenue, thence north along the centerline of N 129th East Avenue Page I -8 General Provisions 428 approximately 236 feet, thence east approximately 162 feet, thence northeast approximately 429 713 feet, thence north approximately 107 feet, thence northeast approximately 1,017 feet, 430 thence north approximately 569 feet, thence east approximately 330 feet, thence north 431 approximately 48 feet, thence northeast approximately 727 feet, thence north approximately 432 1,200 feet, thence west still following corporate limit boundary approximately 489 feet, thence 433 north approximately 64 feet, thence west approximately 172 feet, thence south to the centerline 434 of E 106th Street North, thence west along the centerline of E 106th Street North to the centerline 435 of N 129th East Avenue, thence north along the centerline of N 129th East Avenue 436 approximately 1,322 feet thence east approximately 1,323 feet, thence north approximately 437 1,320 feet, thence west approximately 270 feet, thence north approximately 435 feet, thence 438 west approximately 1,000 feet, thence north continuing to follow the corporate limit boundary 439 approximately 941 feet, thence east approximately 468 feet, thence north approximately 781 440 feet, thence west approximately 465 feet, thence north approximately 421 feet, thence east still 441 following the corporate limit boundary approximately 1,270 feet, thence north approximately 60 442 feet to the centerline of E 116th Street North, thence west along the centerline of E 116th Street 443 North approximately 1,742 feet, thence north approximately 277 feet, thence east 444 approximately 443 feet to the centerline of N 129th East Avenue, thence north along the 445 centerline of N 129th East Avenue to the centerline of E 126th Street North, said point also being 446 the point of beginning. 447 448 And Ward 1 shall consist of the 67 Foot fence line and all parcels attached thereto that runs 449 along the north lines of Sections 3, 4, 5 and 6. Township 21 North, Range 14 East, and the north 450 and west lines of Section 1, Township 21 North, Range 13 East, and the west line of Section 12, 451 Township 21 North, Range 13 East. Less and except the out parcels in Section 4, 7, 8 and 9 of 452 Township 21 North, Range 14 East. 453 454 Ward 2 455 Beginning at a point being the intersection of the centerlines of E 86th Street North and N Mingo 456 Road, thence north along the centerline of N Mingo Road approximately 1,147 feet, thence east 457 following the corporate limit boundary approximately 346 feet, thence north approximately 198 458 feet, thence west approximately 346 feet to the centerline of N Mingo Road, thence north along 459 the centerline of N Mingo Road approximately 1,293 feet to the corporate limit boundary, 460 thence west following the corporate limit boundary approximately 1,299 feet to the corporate 461 limit boundary and railroad right of way, thence continuing north along the corporate limit 462 boundary and railroad right of way approximately 2,700 feet, thence east along the corporate 463 limit boundary and the centerline of E 96th Street North approximately 523 feet, thence north 464 along the corporate limit boundary approximately 667 feet, thence east continuing to follow 465 corporate limit boundary approximately 662 feet to the centerline of N Mingo Road, thence 466 north along the centerline of N Mingo Road to the intersection of the AT & SF railroad line, 467 thence northeast along the AT & SF railroad line to the centerline of E 106th Street North, thence 468 east along the centerline of E 106th Street North to the centerline of N Garnett Road, thence 469 north along the centerline of N Garnett Road approximately 660 feet, thence east following the 470 corporate limit boundary approximately 658 feet, thence south approximately 643 feet to the 471 centerline of E 106th Street North, thence west along the centerline of E 106th Street North to the 472 centerline of N Garnett Road, thence south along the centerline of N Garnett Road 473 approximately 1,319 feet to the corporate limit boundary thence east approximately 1,512 feet, 474 thence north continuing to follow the corporate limit boundary to the centerline of E 106th Street 475 North, thence east along the centerline of E 106th Street North approximately 29 feet, thence 476 south along the corporate limit boundary approximately 551 feet, thence east approximately 477 1,110 feet, thence north continuing to follow the corporate limit boundary to the centerline of E 478 106th Street North, thence east along the centerline of E 106th Street North approximately 341 479 feet, thence south approximately 1,343 feet, thence west approximately 330 feet, thence south 480 approximately 667 feet, thence east approximately 661 feet, thence south approximately 331 481 feet, thence west approximately 661 feet, thence south still continuing to follow the corporate Page 1 -9 General Provisions 482 limit boundary approximately 327 feet, thence east approximately 1,753 feet, thence north 483 approximately 1,199 feet, thence east approximately 479 feet, thence south approximately 134 484 feet, thence east approximately 414 feet to the centerline of N 129th East Avenue, thence south 485 along the centerline of N 129th East Avenue to centerline of US 169 southbound lanes, thence 486 southwest along the centerline of the US 169 southbound lanes to the centerline of E 96th Street 487 North, thence west along the centerline of E 96th Street North to the centerline of N 104th East 488 Avenue, thence south along the centerline of N 104th East Avenue to the centerline of N 105th 489 East Avenue, thence east and south along the centerline of N 105th East Avenue to the 490 centerline of N Birch Street, thence south along the centerline of N Birch Street to the Ranch 491 Creek Stream channel, thence southwest along the Ranch Creek Stream channel to the 492 corporate limit boundary which is the north line of the SE 'I/ of the SW 1A of Section 19 Township 493 21 North Range 14 East, thence west following the corporate limit boundary approximately 816 494 feet, thence south approximately 1,345 reef to the centerline of E 86th Street North, thence west 495 along the centerline of E 86th Street North to the centerline of N Mingo Road, said point also 496 being the point of beginning. Less and except the out parcels located in Sections 17, 18 and 19 497 of Township 21 North Range 14 East. 498 499 Ward 3 500 Beginning at a point being the intersection of the centerlines of E 86th Street North and the 501 northbound lanes of US 169, thence going north along the centerline of US 169 northbound lanes 502 to the centerline of E 96th Street North, thence east along the centerline of E 96th Street North to 503 a point approximately 521 feet west of the intersection of E 96th Street North and N 145th East 504 Avenue, also being the corporate limit boundary, thence south approximately 366 feet along 505 the corporate limit boundary, thence east approximately 452 feet, thence north approximately 506 373 feet to the centerline or E 96th Street North, thence east along the centerline of E 96th Street 507 North to the centerline of N 145th East Avenue, thence south along the centerline of N 145th 508 East Avenue approximately 2,660 feet to the corporate limit boundary, thence east along the 509 corporate limit boundary approximately 2,667 feet, thence north continuing along the 510 corporate limit boundary approximately 659 feet, thence east along the corporate limit 511 boundary approximately 2,658 feet to the centerline of N 161 st East Avenue, thence south along 512 the centerline of N 161st East Avenue approximately 664 feet to the corporate limit boundary, 513 thence west along the corporate limit boundary approximately 621 feet, thence continuing 514 along the corporate limit boundary south, west and then south for approximately 2,606 feet to 515 the centerline of E 86th Street North, thence west along the centerline of E 86th Street North 516 approximately 1,967 feet to the corporate limit boundary, thence north along the corporate limit 517 boundary approximately 593 feet, thence southwest continuing along the corporate limit 518 boundary approximately 784 feet, thence south along the corporate limit boundary 519 approximately 222 feet to the centerline of E 86th Street North, thence west along the centerline 520 of E 86th Street North approximately 1,492 feet, thence south along the corporate limit boundary 521 approximately 925 feet, thence west along the corporate limit boundary approximately 497 feet 522 to the centerline of N 145th East Avenue, thence north along the centerline of N 145th East 523 Avenue to the centerline of E 86th Street North, thence west along the centerline of E 86th Street 524 North to the centerline of N 139th East Avenue, thence north along the centerline of N 139th East 525 Avenue to the centerline of E 89th Place North, thence west along the centerline of E 89th Place 526 North to the centerline of N 138th East Avenue, thence north along the centerline of N 138th East 527 Avenue to the centerline of E 89th Place North, thence west along the centerline of E 89th Place 528 North to the centerline of N 137th East Avenue, thence south along the centerline of N 137th 529 East Avenue to the centerline of E 88th Street North, thence west along the centerline of E 88th 530 Street North to the centerline of N 1361h East Avenue, thence north along the centerline of N 531 136th East Avenue to the centerline of E 89th Street North, thence west along the centerline of E 532 89th Street North to the centerline of N 133rd East Avenue, thence south along the centerline of 533 N 133rd East Avenue to the centerline of E 88th Street North, thence west along the centerline of 534 E 88th Street North to the centerline of N 130th East Avenue, thence north along the centerline of 535 N 130th East Avenue to the centerline of E 69th Street North, thence west along the centerline of Page 1 -10 General Provisions 536 E 89th Street North to the centerline of N 129th East Avenue, thence south along the centerline 537 of N I29th East Avenue to the centerline of E 86th Street North, thence west along the centerline 538 of E 86th Street North to the centerline of the US 169 northbound lanes, said point also being the 539 point of beginning. 540 541 Ward 4 542 Beginning at a point being the intersection of the centerlines of E 96th Street North and N 104th 543 East Avenue, thence east along the centerline of E 96th Street North to the centerline of US 169 544 northbound lanes, thence southwest along the centerline of US 169 northbound lanes to 545 centerline of E 86th Street North, thence east along the centerline of E 86th Street North to the 546 centerline of N 123rd East Avenue, thence southwest along the centerline of N 123rd East 547 Avenue to the centerline of N 122nd East Avenue, thence continuing southwest along the 548 centerline of N 122nd East Avenue to the centerline of E 836 Street North, thence west along the 549 centerline of E 83rd Street North to centerline of N 118th East Avenue, thence south along the 550 centerline of N 118th East Avenue to centerline of E 80th Place North, thence southwest and 551 southeast along the centerline of E 80th Place North to the centerline of E Both Street North, 552 thence southwest along the centerline of E 80th Street North to the centerline of N 117th East 553 Avenue, thence south along the centerline of N 117th East Avenue to the centerline of E 78th 554 Street North, thence east along the centerline of E 78th Street North to the centerline of N 120th 555 East Avenue, thence south and southeast along the centerline of N 120th East Avenue to the 556 centerline of E 76th Street North, thence west along the centerline of E 76th Street North to the 557 centerline of N 117th East Avenue thence south along the centerline of N 117th East Avenue 558 and the corporate limit boundary approximately 406 feet, thence west continuing to follow the 559 corporate limit boundary approximately 667 feet, thence south approximately 261 feet, thence 560 west approximately 376 feet to the US 169 right of way boundary and the corporate limit 561 boundary, thence south following corporate limit boundary approximately 4,667 feet to a point, 562 thence west approximately 484 feet, thence north approximately 2,804 feet, thence west 563 approximately 160 feet, thence south approximately 136 feet, thence west still continuing to 564 follow the corporate limit boundary approximately 478 feet, thence south approximately 710 565 feet, thence west approximately 1,197 feet, thence south approximately 590 feet, thence west 566 approximately 663 feet, thence north approximately 1,116 feet, thence west approximately 567 2,647 feet continuing to follow the corporate limit boundary, thence north along the corporate 568 limit boundary approximately 2,841 feet to the centerline of E 76th Street North, thence east 569 along the centerline of E 76th Street North approximately 1,566 feet, thence north along the 570 corporate limit boundary approximately 300 feet, thence east approximately 147 feet, thence 571 north approximately 1,105 feet, thence northwest along the corporate limit boundary 572 approximately 456 feet, thence north approximately 321 feet, thence northwest following the 573 corporate limit boundary approximately 3,772 feet to the centerline E 86th Street North, thence 574 east along the centerline of E 86th Street North approximately 2,987 feet, thence north following 575 the corporate limit boundary approximately 1,229 feet, thence east approximately 1,326 feet, 576 thence north approximately 73 feet, thence west continuing to follow the corporate limit 577 boundary approximately 1,832 feet to the Ranch Creek stream channel, thence northeast 578 following the Ranch Creek stream channel to the centerline of N Birch Street, thence north 579 along the centerline of N Birch Street to the centerline of N 105th East Avenue, thence north and 580 west along the centerline of N 105th East Avenue to the centerline of N 104th East Avenue, 581 thence north along the centerline of N 104th East Avenue to the centerline of E 96th Street North 582 said point being the point of beginning. 583 584 And Ward 4 shall consist of the 67 Foot fence line and all parcels attached thereto that runs 585 along the south lines of Sections 31 and 36 in Township 21 North, Range 13 East, along the west 586 line of Section 36. Township 21 North, Range 13 East, along the south, west, and north lines of 587 Section 26, Township 21 North, Range 13 East and the west lines of Sections 24 and 13 of 588 Township 21 North, Range 13 East. 589 Page 1 -11 General Provisions 590 Ward 5 591 Beginning at a point being the intersections of the centerlines of E 76th Street North and N 120th 592 East Avenue, thence northwest along the centerline of N 120th East Avenue to the centerline of 593 E 78th Street North, thence west along the centerline of E 78th Street North to the centerline of N 594 117th East Avenue, thence north along the centerline of N 1 17th East Avenue to the centerline 595 of E 80th Street North, thence northeast along the centerline of E 80th Street North to the 596 centerline of E 80th Place North, thence northwest and northeast along the centerline of E 80th 597 Place North to the centerline of N 118th East Avenue, thence north along the centerline N 118th 598 East Avenue to E 83rd Street North, thence east along the centerline of E 83rd Street North to the 599 centerline of N 122nd East Avenue, thence northeast along the centerline of N 122nd East 600 Avenue to the centerline of N 123rd East Avenue, thence continuing to go northeast along the 601 centerline of N 123rd East Avenue to the centerline of E 86th Street North, thence 602 east along the centerline of E 86th Street North to the centerline of N 129th East Avenue, thence 603 north along the centerline of N 129th East Avenue to the centerline of E 89th Street North, thence 604 east along the centerline of E 89th Street North to the centerline of N 130th East Avenue, thence 605 south along the 606 centerline of N 130th East Avenue to the centerline of E 88th Street North, then east along the 607 centerline of E 88th Street North to the centerline of N 133rd East Avenue, thence north along 608 the centerline of N 133rd East Avenue to the centerline of E 89th Street North, thence east along 609 the centerline of E 89th Street North to the centerline of N 136th East Avenue, thence south 610 along the centerline of N 136th East Avenue to the centerline of E 88th Street North, thence east 611 along the centerline of E 88th Street North to the centerline of N 137th East Avenue, thence north 612 along the centerline of N 137th East Avenue to the centerline of E 89th Place North, thence east 613 along the 614 centerline of E 89th Place North to the centerline of N 138th East Avenue, thence south along 615 the centerline of N 138th East Avenue to the centerline of E 89th Place North, thence east along 616 the centerline of E 89th Place North to the centerline of N 139th East Avenue, thence south 617 along the 618 centerline or N 139the East Avenue to the centerline of E 86th Street North, thence west along 619 the centerline of E 86th Street North approximately 722 feet to the corporate limit boundary, 620 thence south along the corporate limit boundary approximately 1,320 feet, thence east 621 approximately 1,324 feet, thence north approximately 1,319 feet to the centerline of E 86th 622 Street North. thence east along the centerline of E 86th Street North to the centerline of N 145th 623 East Avenue and the corporate limit boundary, thence south along the centerline of N 145th 624 East Avenue and the corporate limit boundary approximately 5,280 feet to the centerline of E 625 76th Street North, thence west along the centerline of E 76th Street North approximately 1,319 626 feet, thence north continuing to follow the corporate limit boundary approximately 1,983 feet, 627 thence west approximately 1,320 feet, thence north approximately 657 feet, thence west 628 approximately 1,321 feet, thence south approximately 1,985 feet, thence west still continuing to 629 follow the corporate limit boundary approximately 1,372 feet, thence south approximately 631 630 feet to the centerline of E 76th Street North, thence east along the centerline of E 76th Street 631 North approximately 2,238 feet, thence south approximately 36 feet to the corporate limit 632 boundary thence east along the corporate limit boundary approximately 1,108 feet, thence 633 south approximately 1,299 feet, thence east approximately 1,322 feet, thence south 634 approximately 1,319 feet, thence west continuing along the corporate limit boundary 635 approximately 655 feet, thence south approximately 658 feet, thence west approximately 2,645 636 feet, thence north approximately 2,247 feet, thence northeast and north along the corporate 637 limit boundary approximately 1,403 feet, thence west along the corporate limit boundary 638 approximately 847 feet, thence south approximately 642 feet, thence west approximately 331 639 feet, thence north approximately 640 feet, thence west approximately 331 feet, thence south 640 approximately 656 feet, thence west approximately 707 feet, thence south approximately 984 641 feet, thence east approximately 47 feet, thence south approximately 2, 631 feet, thence west 642 continuing along the corporate limit boundary approximately 313 feet, thence south 643 approximately 167 feet, thence east approximately 326 feet, thence south approximately 830 Page 1 -12 644 645 646 647 648 649 650 651 652 653 654 655 656 657 658 659 660 661 662 663 664 665 666 667 668 669 670 671 672 673 674 675 676 677 678 679 680 General Provisions feet, thence west approximately 5,050 feet, thence north approximately 67 feet, thence east approximately 4,370 feet, thence north approximately 1,581 feet, thence east approximately 97 feet, thence south approximately 299 feet, thence east approximately 514 feet, thence north approximately 730 feet, thence southwest continuing along the corporate limit boundary approximately 2,445 feet, thence northwest approximately 743 feet along the corporate limit boundary and the railroad right of way, thence north approximately 1,575 feet, thence east approximately 701 feet, thence north approximately 70 feet, thence west approximately 41 feet, thence north approximately 1,645 feet, thence west approximately 661 feet, thence north continuing along the corporate limit boundary approximately 1,011 feet to the centerline of E 76th Street North, thence west along the centerline of E 76th Street North to the centerline of N 120th East Avenue said point also being the point of beginning. And Ward 5 shall consist of the 67 Foot fence line and all parcels attached thereto that runs along the south lines of Sections 33, 34, 35, & 36 of Township 21 North, Range 14 East, and Sections 31 & 32 of Township 21 North, Range 15 East, then following the Verdigris River to the east line of Section 28, Township 21 North, Range 15 East, then continue along the east lines of Sections 21, 16, 9, & 4 of Township 21 North, Range 15 East, and then the north lines of Sections 4, 5, & 6 of Township 21 North, Range 15 East. and Sections 1 & 2 of Township 21 North, Range 14 East. Also including a 67 foot fence line along the east line of Section 33 Township 21 North, Range 14 East, the north line and east line of Section 34 Township 21 North, Range 14 East. And also including a fence line that extends from the intersection of E 126th Street North and N 177th East Avenue, south along N 177th East Avenue to E 76th Street North. (Ord. 336, 8/21/84; Ord. 449, 9/15/92; Ord. 653, 8 /01 /00; Ord. 725, 11/19/02; Ord. 1015, 11/6/12) SECTION 1 -202 WARD BOUNDARIES MAP The boundaries of the Wards of the City of Owasso. Oklahoma as described in Sec. 1 -201 of this Chapter are general in nature, and the Owasso Ward Boundaries Map of the City of Owasso attached hereto is the official map for determining the official boundary lines of said Wards. In the event that the description of the Ward Boundaries in Sec. 1 -201 of this Chapter are at variance with the official Owasso Ward Boundaries Map, then the Ward Boundaries are defined by the official Owasso Ward Boundaries map on file in the office of the City Clerk shall prevail in the determination of the official Ward Boundary Lines for the City of Owasso. Oklahoma. (Ord. 336, 8/21/84; Ord. 449, 9/15/92: Ord. 535, 2/18/97; Ord. 725; 11/19/02; Ord. 1015 11/6/12) Page 1 -13 1 2 3 4 5 6 7 8 9 Section 2 -101 10 Section 2 -102 11 Section 2 -103 12 Section 2 -104 13 Section 2 -105 14 Section 2 -106 15 Section 2 -107 16 Section 2 -108 17 Section 2 -104 18 19 20 21 22 23 Section 2 -201 24 Section -2 -206 25 26 27 28 29 30 31 32 33 Section 2 -302. 34 35 36 37 38 Section 2 -310 39 Section 2 -311 40 I .............................. Administration and Government PART 2 ADMINISTRATION AND GOVERNMENT CHAPTER 1 GENERAL PROVISIONS Absentee Balloting in Elections Finance Department; City Treasurer Duties of City Treasurer Department of Law: Created, City Attorney City - County Health Department; Director Officers and Employees; Number and Classes; Compensation Certain Personnel to be Bonded City Official to Serve on Boards and Commissions Compensation of Elected Officials CHAPTER 2 SOCIAL SECURITY Declaration of Policy to Come Under Coverage CHAPTER 3 RETIREMENT AND PENSION ARTICLE A POLICE AND FIRE PENSION SYSTEMS ARTICLE B EMPLOYEE RETIREMENT SYSTEM Employee Retirement System Created Administration Page 2 -1 Deleted: Section 2 -202.. Execution of Agreement With State Agencyll Section 2 -203.. Wthholdingsti Section 2 -204.. Conidbutionsl Section 2 -205.. Records and Reoortsil Deleted: Section 2 -301.. Local Fire Pension and Retirement Boardll Deleted: Fund Deleted: Section 2 -303.. Confdbuttons to Fundl Deleted: Section 2312.. Fundll Section 2 -313.. AppropdationsT Section 2-314.. Executlonll Section 2 -315.. conflicting laws¶ 55 56 57 58 Section 2 -316 59 Section 2 -317 69 Section 2-318 61 Section 2 -319 62 Section 2 ,320 63 64 65 66 67 68 69 Section 2-401 70 Section 2-402 71 Section 2-403 72 Section 2 -404 73 Section 2 -405 74 Section 2-406 75 $Action 2-408_ 76 Section 2409 77 Section 2 -410 78 Section 2 -411 79 Section 2 -412 80 Section 2 -413 81 Section 2-414 82 Section 2-415 83 Section 2-416 84 $Action 2 419 85 Section 2 -420 86 Section 2 -422 87 Section 24n 88 Administration and Government ARTICLE C OPTIONAL RETIREMENT PROGRAM Optional Retirement Plan Established Contributions Definition of Employee Participation Execution CHAPTER 4 RULES OF PROCEDURE FOR THE CITY COUNCIL General Provisions Regular Meetings Special Meetings Agenda Presiding official; Election of Duties Reading of Minutes Rules of Debate Addressing the Council Addressing the Council After Motion Made Manner of Addressing Council, Time Limit Decorum Enforcement of Decorum Claims Disturbing Council Meetings Page 2 -2 Deleted: Order Deleted: Section 2 -407.. Roll Col$ Deleted: Section 2-417.. Special Committees% Section 2 -418.. Standing Committee¶ Deleted: Members May File Protest Against Council Action Deleted: Section 2-421 ..Ordinances, Resolutlons. Motions and Contracts$ 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 Administration and Government CHAPTER 1 SECTION 2 -101 ABSENTEE BALLOTING IN ELECTIONS A. Absentee ballots shall be furnished in all primary, general, special and recall elections in the city. Absentee ballots shall be furnished pursuant to provisions of the state constitution and laws applicable to city elections until otherwise changed by ordinance or charter amendment. No. 311 SECTION 2 -102 FINANCE DEPARTMENT: CITY TREASURER There is a department of finance, the head of which is the city treasurer appointed by the city manager for an indefinite term, and removable by the manager. The city treasurer is an officer of the city, and has supervision and control of the department of finance. Charter Reference: City treasurer creation and duties, Section 4 -1 of the Charter. SECTION 2 -103 DUTIES OF CITY TREASURER. Deleted: B. The city clerk shall be responsible to see that absentee ballots are made available within the time prescribed by law and shall keep a memorandum of procedure on file relating to the method of procuring an absentee ballot and shall make the memorandum available to the 132 The city treasurer or personnel under heir supervision and control shall collect or Deletes: his .. _ ..__...._ -. . _. ........... _........ 133 receive revenue and other money for the city. The city treasurer shall be responsible for 134 its custody, safekeeping, deposit, and disbursement. Further, the treasurer shall 135 maintain a general accounting system for the city government and shall have such -- Deleted:. He 136 other powers, duties and functions as may be prescribed by the Charter, by applicable 137 law, or by ordinance. 138 139 Charter Reference: Finance department, Sections 3 -4, 4 -1 of the Charter. 140 141 142 143 SECTION 2 -104 DEPARTMENT OF LAW: CREATED: CITY ATTORNEY 144 Page 2 -3 GENERAL PROVISIONS Section 2 -101 Absentee Balloting in Elections Section 2 -102 Finance Department; City Treasurer Section 2 -103 Duties of City treasurer Section 2 -104 Department of Law: Created, City Attorney Section 2 -105 City- County Health Department; Director Section 2 -106 Officers and Employees; Number and Classes; Compensation Section 2 -107 Certain Personnel to be Bonded Section 2 -108 City Official to Serve on Boards and Commissions Section 2 -109 Compensation of Elected Officials SECTION 2 -101 ABSENTEE BALLOTING IN ELECTIONS A. Absentee ballots shall be furnished in all primary, general, special and recall elections in the city. Absentee ballots shall be furnished pursuant to provisions of the state constitution and laws applicable to city elections until otherwise changed by ordinance or charter amendment. No. 311 SECTION 2 -102 FINANCE DEPARTMENT: CITY TREASURER There is a department of finance, the head of which is the city treasurer appointed by the city manager for an indefinite term, and removable by the manager. The city treasurer is an officer of the city, and has supervision and control of the department of finance. Charter Reference: City treasurer creation and duties, Section 4 -1 of the Charter. SECTION 2 -103 DUTIES OF CITY TREASURER. Deleted: B. The city clerk shall be responsible to see that absentee ballots are made available within the time prescribed by law and shall keep a memorandum of procedure on file relating to the method of procuring an absentee ballot and shall make the memorandum available to the 132 The city treasurer or personnel under heir supervision and control shall collect or Deletes: his .. _ ..__...._ -. . _. ........... _........ 133 receive revenue and other money for the city. The city treasurer shall be responsible for 134 its custody, safekeeping, deposit, and disbursement. Further, the treasurer shall 135 maintain a general accounting system for the city government and shall have such -- Deleted:. He 136 other powers, duties and functions as may be prescribed by the Charter, by applicable 137 law, or by ordinance. 138 139 Charter Reference: Finance department, Sections 3 -4, 4 -1 of the Charter. 140 141 142 143 SECTION 2 -104 DEPARTMENT OF LAW: CREATED: CITY ATTORNEY 144 Page 2 -3 Administration and Government 155 A. There shall be a department of law, the head of which is the city attorney 156 appointed by the council removable_by the council. The cityattomey is an officer -- Deleted: far an indefinite term 157 -and_ ........-- of the city, and has supervision and control of the department of law. _.. 158 B. The city attorney is the chief legal adviser of the council, all officers, 159 departments, and agencies of the city government in matters relating to their official 160 powers and duties. The city attorney Jepresents- the- city in. proceedings_in the-courts ,..... ..- Deleted: He 161 and performs all sery ices incident to this position which maybe required by the Charter, 162 law or ordinance. 163 164 C. The city attorney shall preserve p record all cases- in the_ city is.= ..: -- Deleted: in his office 165 -of- - _which interested, in any of the courts and shall enter, or cause to be entered therein, abstracts 166 of all proceedings of the cases. The city attorney ;shall preserve.Fopies af- all_. -- Deleted: He 167 -also _ ppinions_written b the cif attorne ., . _.........._._...._.....-...._ ....................................._. ...__..._......__._....- ....... Deleted: In his office. 168 '� "- Deleted: wditen 169 D. The city attorney shall have aright to the possession of any and all legal 170 papers, books, or dockets belonging to the city, upon leaving a receipt therefore. Jhey - Deleted: furnished by him to the city council. 171 may demand and receive from any officer or employee of the city, any book, paper or - Deleted, He 172 document, necessary to be used in any suit, or which theyfrlay,desire o exam 173 "' 174 E. The city attorney shall prepare, when requested to do so, all ordinances, ; Deleted: for 175 resolutions; contracts, bonds and other instrumentyn which the city is concerned. Deleted: his examination. 176 Deleted: , in wrlling, 177 F. The city attorney or V designated- deputyor. assistant shall be present in._.:.. — I Deleted: his 178 _ person, when so requested by a member of the city council, at meetings of the city 179 council for the purpose of giving legal advice to the council. 180 181 G. Whenever The mayor, city council, or otherpffcer of the city shall desire legal _,.. - Deleted: proper 182 advice or an opinion from the city attorney on any legal question on which they desire 183 a written opinion, such question shall be submitted to the city attorney in writing and 184 They- shalL.within a reasonable time, render to the council or such person an_opinionjn.... -- Deleted: he 185 --- ... .. - -- -- - ---_ writing. g• "-"Deleted: thereon 186 187 H. jjre_cily_attorney_shall_haye_ authority- to _ernploy_cornpetent_.persons.to assist .. -- Deleted: Nth the approval of the city 188 hem in the discharge_of heir dutiest(Ord No 353 6/17/861 council. 189 _._... ---- -- ., ". Deleted: t 190 SECTION 2 -105 CiTY- COUNTY HEALTH DEPARTMENT: DIRECTOR.`' Deleted: him 191 `..' Deleted: he 192 The city - county health department of the county and its director shall have the Deleted:. and the compensation to be 193 powers of a city health department and city health officer respectively for the city. paid such assistants shall be fixed by the 194 References to health department and health officer or director of the health dty council. 195 department in this code and in other ordinances of the city mean the cooperative 196 health department and its director, unless the context clearly Indicates another 197 meaning. 198 199 200 SECTION 2 -106 OFFICERS AND EMPLOYEES: NUMBER AND CLASSES: 201 COMPENSATION 202 Page 2 -4 Administration and Government 228 The council, by motion, resolution, or ordinance, may regulate the number of 229 classes of offices and positions of employment in the various departments, offices; and 230 agencies of the city government, and may determine or regulate the compensation to 231 be paid to officers and employees. 232 233 SECTION 2 -107 CERTAIN PERSONNEL TO BE BONDED 234 235 I A. Before entering upon their official duties, the following officers and their 236 authorized desianeelsl of the city government shall provide bonds for the faithful 237 performance of their official duties, and the accounting and paying to the city of all 238 moneys and property coming into their custody or possession by virtue of their office, 239 payable To the city, with a surety company authorized to operate within the state, in 240 the amounts respectively indicated after their titles: 241 242 Not less than: 243 1. City manager $ 25 000.00 244 2. City clerk $50,000.00 245 1 City treasurer $50,000.00 246 4. VjW clerk 5,000.00 _ - Deleted: water 247 5. Court clerk $ 0 000.00 _ ._ . Deleted; l 248 Deleted: 1, 249 B. The council, by motion or resolution, may require other officers and 250 employees in such positions as it may designate to be bonded; also by motion or 251 resolution may increase the amount of the bonds for the personnel listed in Subsection 252 A and also may provide for blanket bonds for city personnel. 253 254 C. The city shall pay the premiums on the bonds. 255 256 State Law Reference: Officers designated by ordinance to give bond, city pay 257 premium, 11 O.S. Section 8 -105. 258 Charter Reference: City to pay premium on bonds, Section 8 -8. 259 260 SECTION 2 -108 CITY OFFICIAL TO SERVE ON BOARDS AND COMMISSIONS 261 262 A. The individual selected to represent and serve the city on intergovernmental_ , .. -- all 263 agencies, boards, or associations &_which the _ clty participates or maintains a of 264 membership, shall, in all. cases,_be the mayor of -the city, To represent and serve_ex WIDeletBd: -- 265 officio, or a designee of the mayor in the event the mayor declines or is otherw se 266 unable to participate or represent the city. Such designation of a designee, if any, shall wtn 267 at all times be in conformity with the provisions of Section 8 -6 of the Charter of the city. 268 269 B. If any intergovernmental agency, board, or association �n which city ... - Deleted: of 270 -the participates or-maintains a membership_ whichrecTuires more than one representativg- .. -- _- Deleted; In 271 from respective municipalities, members or participants then j remaining individual Deleted:provide :roto 272 selected to represent and serve the city, hall The vice mayor of the cj y,pnd serve ex '- -.- 273 -be - - -- - --_ - -- officio or designee thereof under the condition outlined above and, if thereafter '.'... Deleted: and in such event 274 necessary, any other person selected by the city council of the city. (Ord. No. 315, Deleted: therein 275 2/2/82) Deleted: to represent 276 Page 2 -5 290 291 292 293 294 295 296 297 Administration and Government SECTION 2 -109 COMPENSATION OF ELECTED OFFICIALS Neither the mayor nor any other out ncilor may receive Charter Reference: Similar provisions, Section 2 -3. Page 2 -6 Deleted: councllman Deleted: councllman 300 301 302 303 304 Section 2 -201 305 $action 2 -206 306 Administration and Government. CHAPTER 2 SOCIAL SECURITY Declaration of Policy to Come Under Coverage 307 SECTION 2 -201 DECLARATION OF POLICY TO COME UNDER COVERAGE 308 309 It is hereby declared to be the policy and purpose of the city to extend, at the 310 earliest date, to the eligible employees and officials of the city the benefits of the 311 system of Federal Old Age and Survivors Insurance as authorized by the Federal Social 312 Security Act and all amendments thereto, and Sections 121 et seq. of Title 51 of the 313 Oklahoma Statutes. In pursuance of this policy, the officers and employees of the city 314 shall take such action as may be required by applicable state or federal laws or 315 regulations. 316 317 State Law Reference: Social security coverage for local governments, 51 O.S. 318 Section 125. 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 SECTION 2 -206 Excluded from this chapter authorizing the extension of social security benefits to city officers and employees are the following: 1. Any authority to make any agreement with respect to any position, employee or official now covered or authorized to be covered by any other ordinance creating any retirement system for any employee or official of the city; or 2. Any authority to make any agreement with respect to any position, employee or official for which compensation is on a fee basis, or any position, employee or official not authorized to be covered by applicable state or federal laws or regulations. Page 2 -7 Deleted: Section 2 -202.. Executlon of Agreement Nth State Agencyfl Section 2 -203.. Withholdingsl Section 2 -204.. Conti iom¶ Section 2 -205.. Records and Repodsl Deleted: SECTION 2 -202. EXECUTION OF AGREEMENT WITH STATE AGENCY¶ 9 . The mayor Is authorized and drected to execute all necessary agreements and amendments with the State Department of Human Services to accomplish the provisions of Section 2 -501 of this code. 11 Deleted: SECTION 2 -205. WITHHOLDINGS¶ 9 . WTfhholdings from salaries or wages of employees and officials for the purposes provided in Section 2 -501 of this code are hereby authorized to be made in the amounts and at such times at may be required by applicable state and federal laws or regulations, and shall be paid over to the state or federal agency designated by the laws and regulations. 1 Deleted: SECTION 2 -204. CONTRIBOTO IsfI 1 . Employer contributions shall be paid from amounts appropriated for these purposes from available funds to the designated stole or federal agency In accordance with applicable state or federal laws or regulations. ¶ Deleted: SECTION 2 -205. RECORDS AND REPOR S9 9 . The city shall keep such records and submit such reports as may be required by applicable state or federal laws or regulations. 11 378 379 380 381 382 383 384 385 . ection 2-302 386 . .............- 387 ----'- -- 388 389 390 Section 2310 391 Section 2 -311 392 393 394 395 396 Section 2 -316 397 Section 2 -317 398 Section 2 -318 399 Section 2319 400 Section 2320 401 402 403 404 405 406 . 407 ............................... State Lay 408 100.11 et seq. 409 410 SECTION 2 -302 411 412 The city_ 413 shall Ql?eerate it 414 415 . ............................... 416 State Lav 417 1/1/81 Administration and Government CHAPTER 3 RETIREMENT AND ARTICLE A POLICE AND FIRE PENSION SYSTEMS EMPLOYEE RETIREMENT SYSTEM Employee Retirement System Created Administration OPTIONAL RETIREMENT PROGRAM Optional Retirement Plan Established Contributions Definition of Employee Participation Execution ARTICLE A FIRE PENSION SYSTEM Pension and I 1 O.S. Sections 49- 418 Cross Reference: Fire department and services, Section 13 -101 of this code. 419 420 ARTICLE B 421 EMPLOYEE RETIREMENT SYSTEM 422 423 SECTION 2 -310 EMPLOYEE RETIREMENT SYSTEM CREATED 424 425 A. Pursuant to the authority conferred by the laws of the state and for the 426 purpose of encouraging continuity and meritorious service on the part of city Page 2 -8 Deleted: S Deleted: Section 2 -301.. Local Fire Pension and Retirement Board¶ Deeted: Fund to Deleted: Sedlon 2 -303.. Contributions to Deleted: Section 2.112.. Fundtl Section 2 -313.. APpmpriationsti Section 2 -314, . Fxecufionji Section 2 -315. Deleted: Conikcfing Laws11 Deleted: SECTION 2 -301 . LOCAL FIRE PENSION AND RETIREMENT BOARD¶ 9 . Then: Is hereby created a local Firefighters' Pemlon and Retirement Board composed of the mayor, the clerk the treasurer and three (3) members from the fire department. The board shall have the membership, organization, powers, duties and functions as prescribed by Section 49- 103 at seq. of Title II of the Oklahoma Statutes. 9 Deleted:'s �� Deleted: fund '( Deleted: be operated Deleted: relating to the fund and system. Deleted: SECTION 203, CONTRIBUTIONS TO FUND9 9 . A. _ The city shall deduct from the salaries or wages of each paid member of the fire department the amounts which are required by applicable state law. If the members of the fire department, by a majority vote of its paid members, vote to Increase the amount of the deductions, the amounts authorized by this subsection shall be Increased to reflect the amounts approved by the majority vote. The treasurer of the city shall deposit monthly In the Oklahoma Firefighters Pension and Retirement Board the amounts deducted pursuant to this subsection. Any amounts deducted from the salary or wages of a fire department member shall be made at the time of each payroll. The deductions shall be set forth In the payroll so that each member may be able to ascertain the exact amount which he Is contributing.p 11 . B.. The city treasurer shall deposit monthly with the Oklahoma Srefighters Pension and Retirement Board the amounts of money which are required by applicable state law for each paid member of the fire department.11 Administration and Government 536 employees and thereby promote public efficiency, there is hereby authorized, created, 537 established, approved and adopted, effective as of July 1, 1972, the funded pension 538 plan designated "Employee Retirement System of Owasso, Oklahoma" (hereinafter 539 1 called ' he Ian "), and as amended, an executed counterpart of:wltic_ h__i_s_p__ n file_ with .. 540 the city clerk. 541 542 543 544 545 546 547 548 549 550 551 552 553 554 555 556 557 558 559 560 B. Amendments to the System may be adopted from time to time by the city council. (Ord 331, 1/17/84; Ord 430, 6/18/91; Ord 585, 8/4/98; Ord 686, 9/18/01; Ord 724, 11/19/02; Ord 743, 3/18/03; Ord 975, 12/21/10; Ord 1040,11/19/14) Note: SECTION 2 -311 ADMINISTRATION to For the purpose of administration of the system there is hereby established a board of trustees, which shall be the members of the city council of the city as now existing or as from time to time duly elected or appointed and constituted. The powers and duties of the board of trustees shall be set forth in he Plan. Page 2 -9 .� Deleted: marked "Exhibit A," Deleted:'fxhroif A• Deleted: Amendments are listed in the Ordinance Table of this code and are on file in the office of the city clerk. Deleted: the system Instrument marked "Exhibit A" as mentioned in Section 2 -620. Deleted: SECTION 2 -312. FUND¶ 9 A fund Is hereby provided for the exclusive use and benefit of the persons entitled to benefits under the system. Allcontsibutions to such fund shall be paid over to and received in trust for such purpose by the city treasurer, who shaft be the treasurer of the system. Such fund shall be pooled for purposes of management and Investment with similar funds of other Incorporated cities and towns In the state as a pad of the Oklahoma Municipal Retirement Fund, in accordance with a duly executed contract for such purpose, which contract shall be executed by the city council as soon as feasible. The city treasurer shall hold such contributions In the form received, and from time to time pay over and transfer the same to the Oklahoma Municipal Retirement Fund as duly authorized and directed by the board of trustees. The fund shall be non -fiscal and shall not be considered In computing any levy when the annual estimate is made to the county excise board. The fund and system shall be valued each year for actuarial soundness by a qualified actuarial firth. 9 Deleted: SECTION 2 -313. APPROPRIATIONS¶ 9 . The city is hereby authorized to Incur the necessary expenses for the establishment operation and administration of the system and to appropriate antl pay the same. In addition, the city is hereby authorized to appropriate annually such amounts as are required in addition to employee contributions, to maintain Its amended retirement system and the fund on a sound actuarial basis in accordance with the respective annual actuarial valuation. However, the amount so appropriated in any one fiscal year of the city to maintain the system and trust fund shall not exceed ten percent (10%) of the current annual salaries of all employees covered by the system. Any appropriation so made to maintain the amended retirement system and fund shall be for dammed wages (... (2� Deleted: SECTION 2 -314. EXECOTION¶ 9 . A.. The mayor and city clerk be and they are each hereby authorized and directed to execute tin counterparts, each of which shall constitute an adoinal) the ortainal Administration and Government 698 ARTICLE C 699 OPTIONAL RETIREMENT PROGRAM 700 701 SECTION 2 -316 OPTIONAL RETIREMENT PLAN ESTABLISHED 702 703 A. There is hereby created a retirement system for certain qualified employees 704 of the City which retirement system shall be in accordance with the provisions and 705 conditions of this article and the statutes of the State of Oklahoma. 706 707 B. There is hereby authorized and established an optional retirement system for 708 the employees of the City. The optional retirement system shall be the International City 709 Management Association Retirement Corporation Deferred Compensation Plan, copies 710 of which are on file in the office of the City Clerk of the City, and which is incorporated 711 herein by reference. Such optional retirement plan shall be administered by the ICMA 712 Retirement Corporation. 713 714 C. The assets of the plan shall be held in trust, with the City serving as trustee, for 715 the exclusive benefit of the Plan participants and their beneficiaries, and the assets shall 716 not be diverted to any other purpose. The trustees' beneficial ownership of the Plan 717 assets held in the ICMA retirement trust shall be held for the further exclusive benefit of 718 the Plan participants and their beneficiaries. The Plan will permit loans. 719 720 D. The Director of Human Resources shall be the coordinator of this program; 721 shall receive necessary reports, notices, etc. from the ICMA retirement corporation or 722 the ICMA retirement trust; shall cast upon behalf of the City of Owasso, Oklahoma any 723 required votes under the ICMA retirement trust; administrative duties to carry out the 724 plan may be assigned to the appropriate departments, and is authorized to execute all 725 necessary agreements with ICMA Retirement Corporation incidental to the 726 administration of the plan. 727 728 SECTION 2 -317 CONTRIBUTIONS 729 730 A. Qualified employees of the City may make contributions into the optional 731 retirement system herein established in accordance with the provisions and conditions 732 of the International City Management Association Retirement Corporation. The City 733 Treasurer is authorized to withhold from qualified City employees' compensation such 734 amounts as expressly directed by the qualified employee of the City and to collectively 735 remit same to the International City Management Association Retirement Corporation 736 in accordance with the provisions and conditions of the International City 737 Management Association Retirement Corporation Deferred Compensation Plan. 738 739 B. Each person who shall claim the right to any payment under the system shall 740 be entitled to look only to the retirement fund for such payment. No liability for the 741 payment of the benefits under the system shall be imposed upon the City or any 742 official, officer or employee thereof. 743 744 SECTION 2 -318 DEFINITION OF EMPLOYEE 745 746 For the purpose of this plan, "employee" is defined as follows: Page 2 -10 Administration and Government 747 748 A permanent full -time employee of the City. An employee shall be considered 749 permanent full -time if he or she works eighty (80) hours or more per month for the City. 750 751 SECTION 2 -319 PARTICIPATION 752 753 A permanent full -time employee of the City, having attained the age of twenty - 754 one (21), except those employees who are sixty -five (65) years of age or older on 755 January 1, 1973, may become participants in the system. 756 757 SECTION 2 -320 EXECUTION 758 759 The mayor is hereby authorized to execute the retirement plan with the 760 International City Management Association Retirement Corporation, incorporated by 761 reference herein, as well as any other documents necessary, including, but not limited 762 to, the Declaration of Trust of the ICMA Retirement Trust, and that the City Manager of 763 the City may on behalf of the City execute all joinder agreements with the employees 764 and other eligible officials and officers, except those documents which may be 765 necessary for the City Manager shall be executed by the Mayor of the City. 766 767 (Ord. No. 593, 10/06/98) 768 769 770 771 772 773 774 775 776 777 778 779 780 781 782 783 784 785 786 787 788 789 790 791 792 793 794 795 Page 2 -11 Administration and Government 796 CHAPTER 4 797 798 RULES OF PROCEDURE FOR THE CITY COUNCIL 799 800 Section 2 -401 General Provisions 801 Section 2-402 Regular Meetings 802 Section 2-403 Special Meetings 803 Section 2-404 Agenda 804 Section 2-405 Presiding Official; Election of Duties 805 1 Section 2-406 em ore Chair- - _-- __- __----------- - - -_ -_ -- -__ - -__- ----- _ ---------- 806 1 $eation 2 -408. - Quorum e07 Section 2 -409 Order of Business 808 Section 2-410 Reading of Minutes 809 Section 2-411 Rules of Debate 810 Sedion-2 -414., ea kin on an A ends Item 811 Section 2 -415 Decorum 812 Section 2 -416 Enforcement of Decorum 813 $ection_2 -419_ ecordin Dissent or Protest .... -------------- _ ------------------------------------------ --- 81a ection 2-422 Ad oumment 815 Section 2-423 Disturbing Council Meetings 816 817 SECTION 2 -401 GENERAL PROVISIONS 818 819 The SDklahoma Open Meeting Act shall govern- the conduct of all regular, special 820 and emergency meetings of the city council of the city. (Ord. No. 347, 11/5/85) 821 822 SECTION 2-402 REGULAR MEETINGS 823 824 A. Time. The city council shall hold regular meetings on the first and third 825 I Tuesday of each month at 6:30 P.M.; jinless changed in accordance with the 826 Oklahoma Open Meeting Act. (Ord. No. 583, 7/21/98) 827 828 B. Place. All regular meetings of The city council shall be held in the council 829 chambers, 109 North Birch, Owasso, Oklahoma, unless the location of a meeting 630 jsphanged 'n accordance with Oklahoma Open MeetingAct. jOrd._NO, 347,.1.1 /5/85; 831 Ord. No. 969, 7/20/10) 832 833 SECTION 2-403 SPECIAL MEETINGS 834 835 The mayor may call special meetings of the city council whenever 4he. public 836 business may require it, or a special meeting shall be called at the I.equest-of a_ny_three 837 (3) members of the city council. Whenever a special meeting shall be called, a notice 838 Signed- by- fhe_mayor.or the.city_clerk_ attesting to -the ecial meetin _shall -be served 839 upon each member of the council FTating the-date,..place and hour of the meeting 840 and the purpose for which such meeting Is called. No usiness shall be transacted, 841 except such as is stated in the notice. (Ord, No. 347, 11 /5/85) 842 843 SECTION 2 -404 AGENDA 844 Page 2 -12 Deleted: Order Deleted: Section 2 -407.. Roll Call¶ Deleted: SecIIon 2 -472.. Addressing the Counclf¶ Section 2-413.. Addressing the Council After Motion Made¶ Deleted: Manner of Addressing Council, Time Limit Deleted: Section 2 -417.. Special Committees¶ Section 2418.. Standing Committee9 Deleted: Members May File Protest Against Council Action Deleted: Section 2420.. Claims Against Deleted: Section 2-421 . . Ordinances, Resolutions, Motions and Contracts$ Deleted: following provisions, unless modified by subsequent ordinance consistent with Section 1-106 or this code. Deleted: provided, however, that when the day fixed for any regular meeting of the city council falls on a day designated by law as a legal or national holiday. a day wherein an election Is held within the city, or a day wherein a majority of the members of the city council shall be absent from the city. the council, not less than ten (10) days prior to the date for Implementation of any such change, may, by motion, change the date, time or place of a regularly scheduled meeting of the city council, provided written notice thereof is contemporaneously given the city clerk of the city. Deleted: shall be Deleted: as provided In subsection A hereof Deleted: In his or her opinion Deleted: express written Deleted: in writing Deleted: mayoral call Deleted: either In person or by notice left at the council member's place of residence, Deleted:, and no Deleted: thereat Administration and Government 890 A. AIIFJocuments,- or . other_ matters to be submitted To the council shall be delivered to _.. -- --------- - - Deleted: reports, communications, Bs1 ...... asT five (5) calendar days prior to each council the city clerk, at least meeting, ordinances, resoiufiom. contract 892 _ B. The city clerk shall . arrange a list of such matters to.the. order business "..._ Deleted: , be dervered to the city clerk 893 "according_ "of and umish each member of the council, the city manager the clay attorney with a petetea: ,whereupon 894 -and copy of same prior to the council meeting and as far in advance of the meeting as Deleted: the 895 time for preparation will permit. "' 896 C. An.addendu n to_the- agenda. may be utilized in accordance with the_Oklahoma Deleted: and 897 ........................... _ - - Open Meeting Act,......---- _______-._._._ ............... " '•` -- Deleted: The foregoing should not be Interpreted as precluding the utif¢atlon of 898 Unclusion- ofpatters_on the agenda shall "be "by - request of_ the "mayor g. council `.,'.,''• .... pelerea ;; provided howev «,that some 899 memberjhecitymanager jhecltyclerk or the cityattorney_(Ord No.-347 11/5(85). complies with the 900 I- ,• Deleted: requirements of the 901 SECTION 2 -405 PRESIDING OFFICIAL: ELECTION OF DUTIES ed:,andfudher, is of an urgent nature 902 ll as concerns a matter which could 903 A. The presiding official of the city council shall be The mayor who shall be •''• ve otherwise been transmitted to the 904 elected annually at the first meeting in May of each year, by the members from their `' "lerk In a timely fashion. 905 membership. The mayor shall assume the chair of the presiding official immediately d; 906 ::'•ed: offer heir election.•• the foregoing V 907 *ed: or 908 B. The presiding official shall preserve strict order and decorum at all regular, `'•; `d: or by 909 special and emergency meetings of the city council. !Le vshall, state ev_ery _guestion.. 1 d: « 910 coming before the council, announce the decision of the council on all subjects and ` ' Deleted: of the city. Administrative officers 911 decide all questions of order, subject, however, to an appeal To the council, in which '': may present matters for Inclusion on the 912 event a majority vote of the council shall govern and conclusively determine such agenda, provided however, pdor approval 913 question of order. thereof has been given by the city 914 ,•;, C. The oresidina officialshall vote on all uestians,and called.last. `'' _..._....._q_ _ ...... ..._ ....................__.._.. .. manager of city. Deleted: he 915 D. The oresidenina official shall sign__ail nd resolutions, and all*�other- <;: 916 "ordinans - --........................................ ----------------------------------------------------- .. obligations of the city as authorized by the city council ` Deleted: He 977 ...................._....__...... ............._.__........_._.- • '. '. E. In the event of the absence of the mayor, the ,vice- mayor, elected from the '.,`.,�'•. ' Deleted: He 918 _ __......_._._...._. , membership at the first meeting in May of each year, shall be the presiding official, as '•. `.',_ Deleted: his name being 919 well as sign all ordinances, resolutions or obligations of the city as adopted by the city ' +.',, Deleted: He 920 COUr1CIJ.:JOrd. -NO. 347,.11/$/SSj. -.. `•,' Deleted:. adopted bythe councllduring 921 _._..- .- _._._._. •. his presence. 922 I SECTION 2-406 SEMPORARY CHAIR •• txleted: a 923 '., 'Deleted:, during his presence 924 Upon the absence of the mayor and vice-mayor, the city clerk, . or esi nee, shall Deleted: ORDER 925 call the council to order; whereupon a temporary chairman shall be elected by the `., "' -- Deleted: The mayor, orin his absence, the 926 three (3) members of the council present. Upon the arrival of the mayor or vice- mayor, vice- mayor, or upon the occurrence of 927 the temporary chairman shall immediately relinquish the chair upon the conclusion of three (3) counciipersom being present 928 the business immediately before the council. (Ord. 347, 11/5/85) Deleted: his apktant 929 930 I .......... Deleted: SECTION 2 -407. ROLLCALL¶ 931 SECTION 2408 QUORUM 932 Before proceeding with the business of the council, the city clerk or his deputy shall 933 A majority of all the members elected to the council shall constitute a quorum at call the roll of the members, and the names 934 any regular, special or emergency meeting of the council. Ord. No. 347, 11 /5/85 9 9 Y 9 ( )......... m those resents shall i entered In the 935 _ ..... 936 SECTION 2-409 ORDER OF BUSINESS Deleted; In the absence of a quorum, the mayor or vice -mayor in the mayors 937 absence, shall, of the Instance of any council members present, compel the attendance of absent members. Page 2 -13 989 990 991 992 993 994 995 996 997 998 999 1000 1001 1002 1003 1004 1005 1006 1007 1008 1009 1010 1011 1012 1013 1014 1015 1016 1017 1018 1019 Administration and Govemment A. All meetings, regular, special and emergency, except executive sessions as authorized by law, shall be open to the public. No person shall be barred unless such person is disorderly or refuses to obey the order of the mayor, or vice -mayor in the mayor's absence, or temporary Z,hair, _ The _police_ department_ shall have of least one ................................................. officer present or standing by at each council meeting. B. Promptly at the hour set by law on the day of each regular, special or emergency meeting, the members of the city council, the city manager, the city clerk and the city attorney shall take their regular stations in the council chambers and the business of the city council shall be taken up for consideration and disposition in the following order or according to the posted agenda: 1. Call to order; 2. Flag salute; 3. Roll call; 4. Consideration of Consent Agenda 5. Introduction and adoption of resolutions and ordinances; 6. Consideration of petitions, contracts and communications; 7. Report from City Manager B. Report from City Attorney 9. Report from City Councilors; 10. New business; and 11. Consideration of request for executive sessions,. An executive session for any any permitted purpose under Oklahoma law may be listed in any location on an agenda. (Ord No. 969,7120/10) Deleted: chairman Deleted: upon the event of absence of either the mayor orvlce- mayor, who may order the chief of police or any offending police officer to eject any such person. ____________ Deleted: C.. REPEALED (Ord. No. 347. .._._......_.._........._....._............_._._.........._.._..........__._.._ ................._._......_..__ _...._...___._._........._..... 11/5/85: Ord. No. 969.7/20/10( SECTION 2-410 READING OF MINUTES 1020 Unless the reading of the minutes of a council meeting is requested by a member 1021 of the council, such minutes may be approved without reading if the city clerk has 1022 1 previously furnished each member with agopy ago of the minutes to be considered. Ord. __ --------- Deleted: synopsis thereof 1023 No. 347, 11/5/85) 1024 1025 SECTION 2411 RULES OF DEBATE 1026 1027 A. MAYOR OR VICE -MAYOR MAY DEBATE AND VOTE. The mayor, vice -mayor or 1028 temporary Qtjgir_ may _move, second and debate from the chaf,_ and shall not be 1029 deprived of any of the rights and privileges of a council member by reason of acting as 1030 the presiding officer. 1031 1032 B. GETTING THE FLOOR IMPROPER REFERENCES TO BE AVOIDED, INTERRUPTIONS. 1033 1. Every member desiring to speak shall address the chair, and say, "Mr. Mayor' or 1034 "Madam Mayor ", and such member shall not proceed with the member's remarks unfit 1035 named and recognized by the presiding officer. 1036 2. if any member is speaking, or otherwise transgresses the rules of the city council, 1037 the mayor shall, or any member may, call such person to order, and the member called Page 2 -14 Deleted: chairman, as the case may be. Deleted:: subject only to such limitations of debate as are by these rules Imposed on all members 1050 1051 1052 1053 1054 1055 1056 1057 1058 1059 1060 1061 1062 1063 1064 1065 1066 1067 1068 1069 1070 1071 1072 1073 1074 1075 1076 1077 1078 1079 1080 1081 1082 1083 1084 1085 Administration and Government to order shall immediately cease, unless permitted to explain, and the council, if appealed to, shall decide without debate. If the decision !ns in favor of the member called to order, ?hey shall_be_ at liberty to proceed. If against_ he member and the case requires, thW.!1gll be liable to the censure of the council. of the council or any other person in the council chamber without first obtaining permission of the mayor. 5. When the city council is in session, or when a member is speaking or, the- city clerk is reading any paper to the city council, no member shall in any way disturb the proceedings of the city council. 6— No member of the city council shall be permitted to talk upon any one given subject longer than five (5) minutes at any given meeting, except when permission be granted for an extension of time by a two- thirds (2/3) vote of the members present at such meeting of the council. 7. No members of the council shall, at any time during a meetin ndulge in -any personalities or indecorous language or in any matters or things not pertaining to the subject under discussion. 8. The right of the floor of the council shall be accorded only to the members of the council and to the appointive officers of the city unless otherwise provided for herein. C. PRIVILEGE OF CLOSING DEBATE. ,the closing _ of - debate shall all be presiding official unless by two- thirds (2/3) vote of the members preser the council decides to extend debate for a time certain. D. MOTION TO RECONSIDER. A motion to reconsider may be made either immediately during the some session, or at a recessed and reconvened session pnly. Such motion4May- be.madepnd�econded by any council member. Such motion shall take precedence over all other motions and it shall be debatable. Deleted: be Deleted: he Deleted: him Deleted: he Deleted: No person shall speak more than nuke on the same question, unless permitted by the council. Deleted: his Deleted:. Deleted: in addressing any Deleted: meelinas thereof. Deleted: A council member moving for the adoption of an ordinance or resolution shall have the privilege of closing the debate thereon. In all other cases the Deleted: thereof Deleted: need not Deleted: by one not of the prevailing side. E. REMARKS OF COUNCIL MEMBERS WHEN ENTERED IN THE MINUTES. Any council j Deleted: be member may request, through the presiding official, the privilege of having jbe_council Deleted: an abstract of member's written statement on any subject under consideration by the council entered in the minutes. If the council consents such statement shall be entered in the minutes. -- Deleted: thereto 1086 F. SYNOPSIS OF DEBATE -WHEN ENTERED IN THE MINUTES. The city clerk may be 1087 directed by the presiding official, with consent of the council, to enter in the minutes a 1088 1 synopsis of discussion on any question coming,before - Deleted: regularly 1089 - .the ._.... . ....co -.uncil. _. -... ................. .................. .. _ ....... _ .. logo G. MOTIONS. When a question before the council contains several propositions, any 1091 member may call for a division of the question so as to vote on each proposition 1092 separately. Unless such request for division is made, after preliminary discussion of an 1093 1 agenda item, the mayor shaljcall the matter for determination by the _council ............ Deleted:, consistent vAth themmies, 1094 Subsequent to the mayor calling the matter for determination, the procedure shall be 1095 as follows: 1096 Page 2 -15 Administration arld Government 1120 1. Main motion. Any member of the council desiring to offer a motion on a 1121 I particular agenda item shallpbtain.ihe mayors recognition.. Subsequent to the mayor...: . Deleted: so indcate by raising his or her 1122 recognizing the member, the member wlll�n clear. and concise terms move io hand to 1133 - - -... _ _ - -- -- �-- ��- �' - "' -' Deleted: thereupon. 1124 a. Continue the matter 1125 b. Table the matter lo a dates ecific; Deleted: indeffnitely 1126 ................. c. Take a certain course of action; 1127 I d. ._ ................................. -- Deleted: Approve for award a bid pending 1128 the signing of the contract and famishing 1129 I Thereafter, members desiring o second such motion shall so indicate to the ma o g Y 4 , the required bondA .. e.. Adoption of Ordnance No. 1130 Subsequent to the main motion receiving a second, the mayor shall call for a votes 111& and that the reading of the ordinance. be 1131 ; city ty clerk shall in varying order, with the mayor being called last, call for roll call vote. waived¶ 1132 Jhe vofe_of.agch membephall_be_entered in the minutes of the council. Every council- `a':, _ Adoption of Resolution No._ and that the reamngof the resolution be 1133 r e : member abstaining from voting on a motion or being silent to same shall be recorded waived:¶ 1134 as having cast a negative vote on such matter. :,,, ,,,,., � � . g•. Approve or reject the claim of In 1135 the amount of; orl h.. Approve consent agenda Items. 1136 2. If no member offers a motion on an agenda item, the mayor shall again 3 `'.',` Deleted: by raising the members hand 1137 call for a motion. If no motion is presented offer the second calling, the mayor shall ` ,:` Deleted:; whereupon, 1138 declare the item fails for lack of motion. Similarly, if no one seconds another member's 1139 motion, the mayor shall, after calling twice therefore, declare that the motion fails for Del, the 1140 IaCK OfaseCOnd. Deleted: In all cases, the member making the motion, the member seconding the 1141 ''.: motion and the 1142 c._._._..... ----------- --------- -- ----------_.._` -` " -' ".--'-------'-...............:... _..................- ........_.. ''i: Deleted: the 1143'•. Deleted•s 1144 time prior to the s_cailing vote f_ the council, `, ` 1145 _Any -mayor -for -o -a-member may move to amend the motion, which shall require a second. An amendment must Deleted: thereon be germane to the main motion and be accepted by the member making the main Deleted: Upon having been 1147 motion and the member seconding same, if applicable. offered and seconded, the mayorshall call fora vote. 1146 Deleted:4 1149 H. ITEMS PREVIOUSLY VOTED ON BY COUNCIL An item previously decided by the city 1150 council may be placed on the agenda as a new item of business only under the 1151 following circumstances: 1152 1153 I. When the vote by the city council occurred at least six (6) months 1154 before the item again appears on the agenda; 1155 1156 2. When a motion to reintroduce the item is approved by a majority vote 1157 of the council within six (6) months of the council's original vote on the item. A motion 1158 to reintroduce may be placed on the some agenda as the item proposed for 1159 reintroduction. No item shall be proposed for reintroduction to the council more than 1160 two (2) times in a six (6) month period following the council's original vote on the item. 1161 3. Annually, when council members have been sworn into office and the 1162 item was voted on by the previous council. 1163 4. This section shall not apply to any matters dealing with initiation, 1164 prosecution, defense or settlement of litigation brought by or against the city, its 1165 employees or agencies. 1166 1167 (Ord. No. 347, 11/5/85; No. 1059, 9/1/15) 1168 Page 2 -16 1198 1199 1200 1201 1202 1203 1204 1205 1206 1207 1208 1209 1210 1211 1212 1213 1214 1215 1216 1217 1218 1219 1220 1221 1222 1223 1224 1225 1226 1227 1228 1229 1230 1231 1232 1233 1234 1235 1236 1237 1238 1239 1240 1241 1242 1243 1244 1245 1246 � ,(Ord:.347,__1- 115 /85;_Ord °-_ r- ..... .. ........ ...... 1.. 11..... _.._ 1 ..... .........._ - .............. SECTION 2 -414 A• Each_persc recognition. SL address in an at B. J.im_it_comrr C. All remarks Administration and Government stand uD and seek the records, and as a body and not to single D. No person, other than the council and the person having the -- floor, shall be permitted to enter into any discussion thout the permission_of the mayor. 1111... _ -.. _._._. E. No questions shall be asked of The gouncil or city staff except through_ the mayor. F. After a motion is made by the council, no person shall address the council without first securing permission of The mayor to do so (Ord. No. 347,11/5/85) SECTION 2415 DECORUM A. By council members. While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its mayor. Any person deemed in violation of this ordinance may be summarily removed from the B. By persons. Any person making personal, impertinent, or slanderous remarks or who shall become boisterous and unruly while addressing the council shall be Jmmediatelv_barred-from further audience before_ the - _council, - _less_ ermission to continue be granted by a --m-- ajority vote of the council. (Orel. No. 347--,-11/5-/85) SECTION 2 -416 ENFORCEMENT OF DECORUM The chief of police, or such member or members of the police departmentshall carry out all orders and instructions given by the mayor for the purpose of maintaining order and decorum of the council meeting. jt_shall -be ihe.duty._of. the_ ffcer s Dresent. to remove env oerson who violates the order and decorum of the meeting_ Any member shall have the right 11/5/85) Page 2 -17 Deleted: SECTION 2-412411 ADDRESSING THE COUNCIL¶ 9 Any person desiring to address the council during the meeting shall first seek the Mayors recognition to do so: il a . A.. Written communications. Interested parties or their authorized representatives may address the council by written communications or electronic communications.il 9 . B.. Oral communications. Taxpayers or residenis of the city, or their authorized legal representatives, may address the council by oral communications on any matter concerning the dNs business, or any matter over which the council has control; provided. however, preference shall be given those persons who have notified the city clerk in advance of their desire to speak in order that same may appear on the agenda of the city council. Absent an emergency situation, no action will be taken by the city council on a matters„ [41 Deleted: SECTION 2-413412. ADDR -. r51 Deleted: After a motion Is made by IF Deleted: MANNER OF ADDRESSING ( Deleted: . Deleted: Upon recognition by the ma(,,, fill Deleted: his Deleted: unless further time is granters -., 191 Deleted: his address Deleted: five Deleted! (5) Deleted: any Deleted:, either directly or through ,,, [—to] Deleted: councilman Deleted:. Deleted: except as otherwise herein= Deleted: forthwith, by the mayor, Deleted: as he may designate, shall -„ f121 Deleted: Upon instructions of the pr�y3l Deleted: I Deleted: sergeont-at -arms, or any of them Deleted: place Deleted: under arrest, and cause hi� .. M4 Deleted: SECTION 2 -417. SMIA L flsl Deleted: MEMBERS MAY FILE PROTEST Deleted: have Deleted: his Deleted: entered Into on the minutes Administration and Government 1374 peJeted: SECTION 2- 420417, IM . 1375 ................... . .............. . .. .............. ....... . AGAINST CITY¶ ..... ............ _ ..................................... _......................... ............................... -.. - ........... 1376 . No account orother demand against the city shall be allowed until the some has been considered and reported upon and approved by the council. (Ord. No. 347, Deleted: SECTION 2 -421 .ORDINANCES RESOLUTIONS. MOTIONS AND CONTRACTS¶ 11 . A.. Ordinances, All ordinances, unless otherwise provided for herein, shall be prepared by the city attamey. No ordinance shall be prepared for presentation to the council unless ordered by a majority vote of the council, or requested In writing by the mayor or city managed 11 . a.. Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, have been approved as to torn and legality by the city attorney or his authorized representative, and further. such shall have been exarnined and approved for administration by the city manageror his authorized representative, where there are substantive matters of administration Involved. All such Instruments shall have first been referred to the head of the department underwhose jurisdiction the administration of the subject matterof the ordinance, resolution or contract document would devolve and be approved by the department head: provided, however, that if approval Is not given, then the some shall be returned to the city manager with a written memorandum of the reasons why such approval Is withheld. In the event the questioned Instrument Is not redrafted to meet a department head objection, or objection Is not withdrawn and approval in writing given, then the city manager shall so advise the council and give the reasons advanced by the department head for withholding approval.11 9 . C.. Ordinances and resolutions, Introduction for passage and approval.¶ T ..I.. Ordinances and molutions must be Introduced and sponsored by a member of the council, except that the city manager may present ordinances and resolutions. and any council member may assume sponsorship thereof by moving that such ordinance or resolution be adopted; otherwise, they shall not be considered.11 11 ..2.. No ordinance shall relate to more than one subject, which shall be clearly expressed In its tltle.11 11 ..3.. When any person, persons or corporations shall present an ordinal rj71 Page 2 -18 Administration and Government 1522 SECTION 2 -422 ADJOURNMENT 1523 1524 A motion to adjourn shall always be required to end any meeting of the council. 1525 Further, a motion to adjourn shall always be in order and decided without debate. 1526 (Ord. No. 347,11/5/85) 1527 1528 SECTION 2 -423 DISTURBING COUNCIL MEETINGS 1529 1530 It is unlawful for any person to, during the course of any regular, special or 1531 emergency meeting of the city council engagp. in any ._condugt calculated To Or - Deleted: of the City of Owasso, Oklahoma, 1532 resulting ----- public ...............s g in a disruption or disturbance of the administration of The public business 1533 coming before the city council. Any person deemed in violation of this ordinance may 1534 be summarily removed from the council chambers,,,_ Any_ violation. of ... this-_ordindnce _: - -- Deleted: of me city hall by me sergeant -at- 1535 may be punishable in the manner provided in Section 1-108 of this code. (Ord. No. 347, 1536 11/5/85) Deleted: on order of the presiding official Page 2 -19 Page 8: [1] Deleted Stevens, Julie 9/1/2016 2:31:00 PM SECTION 2 -303 CONTRIBUTIONS TO FUND A. The city shall deduct from the salaries or wages of each paid member of the fire department the amounts which are required by applicable state law. If the members of the fire department, by a majority vote of its paid members, vote to increase the amount of the deductions, the amounts authorized by this subsection shall be increased to reflect the amounts approved by the majority vote. The treasurer of the city shall deposit monthly in the Oklahoma Firefighters Pension and Retirement Board the amounts deducted pursuant to this subsection. Any amounts deducted from the salary or wages of a fire department member shall be made at the time of each payroll. The deductions shall be set forth in the payroll so that each member may be able to ascertain the exact amount which he is contributing. B. The city treasurer shall deposit monthly with the Oklahoma Firefighters Pension and Retirement Board the amounts of money which are required by applicable state law for each paid member of the fire department. C. For each volunteer member of the fire department, the city treasurer shall deposit yearly with the Oklahoma Firefighters Pension and Retirement Board the amounts of money which are required by applicable state law. These amounts may be revised according to actuarial studies and amounts as set by the Oklahoma Firefighters Pension and Retirement Board. D. All assets of the city firefighters' pension and retirement fund shall be transferred to the Oklahoma Firefighters Pension and Retirement Board. Assets shall be transferred in the form of cash, negotiable securities and such other specific assets as permitted by the State Board. Page 9: [2] Deleted Stevens, Julie 9/1/2016 2:34:00 PM SECTION 2 -313 APPROPRIATIONS The city is hereby authorized to incur the necessary expenses for the establishment, operation and administration of the system and to appropriate and pay the same. In addition, the city is hereby authorized to appropriate annually such amounts as are required in addition to employee contributions, to maintain its amended retirement system and the fund on a sound actuarial basis in accordance with the respective annual actuarial valuation. However, the amount so appropriated in any one fiscal year of the city to maintain the system and trust fund shall not exceed ten percent (10 %) of the current annual salaries of all employees covered by the system. Any appropriation so made to maintain the amended retirement system and fund shall be for deferred wages or salaries and for the payment of necessary expenses of operation and administration, including separate annual appropriations to be transferred to the trustees of the Oklahoma Municipal Retirement Fund for such purposes, and shall be paid into the Oklahoma Municipal Retirement Fund when available, through the city treasurer, to be by him duly transferred to the fund Page 9: [3] Deleted Stevens, Julie 9/1/2016 2:34.00 PM SECTION 2 -314 EXECUTION A. The mayor and city clerk be and they are each hereby authorized and directed to execute (in counterparts, each of which shall constitute an original) the original system instrument and any amendments and to do all other acts and things necessary, advisable and proper to put the system and amendments and related trust into full force and effect, and to make such changes therein as may be necessary to qualify the same under Section 401(a) and 501(a) of the Internal Revenue Code of the United States. The counterpart marked as "Exhibit A ", which has been duly executed as aforesaid simultaneously with the passage of this chapter, is hereby ratified and confirmed in all respects. This city council is hereby authorized and directed to proceed immediately on behalf of the city to negotiate a contract with other incorporated cities and towns of the state to pool and combine the fund into the Oklahoma Municipal Retirement Fund as a part thereof, with similar funds of such other cities and towns, for purposes of pooled management and investment. The city council shall manifest approval of such contract and the execution thereof by the mayor and city clerk by a formal resolution. SECTION 2 -315 CONFLICTING LAWS Any ordinance inconsistent with the terms and provisions of this chapter is hereby repealed, provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this chapter shall be cumulative of other ordinances regulating and governing subject matter covered by this chapter. Page 17: [4] Deleted julie_stevens 8/29/2017 10:40:00 AM SECTION 2- 412411 ADDRESSING THE COUNCIL Any person desiring to address the council during the meeting shall first seek the Mayor's recognition to do so: A. Written communications. Interested parties or their authorized representatives may address the council by written communications or electronic communications. B. Oral communications. Taxpayers or residents of the city, or their authorized legal representatives, may address the council by oral communications on any matter concerning the city's business, or any matter over which the council has control; provided, however, preference shall be given those persons who have notified the city clerk in advance of their desire to speak in order that some may appear on the agenda of the city council. Absent an emergency situation, no action will be taken by the city council on a matter deemed not listed on the agenda and falling within the new business section of the agenda. Page 17: [5] Deleted julie stevens 8/29/201710:41:00 AM SECTION 2- 413412 ADDRESSING THE COUNCIL AFTER MOTION MADE Page 17: [6] Deleted julie_stevens 8/29/2017 10:43:00 AM After a motion is made by the council, no person shall address the council without first securing permission of the council mayor to do so. (Ord. No. 347, 11/5/85) Page 17: [7] Deleted Stevens, Julie 9/2/2016 4:09:00 PM MANNER OF ADDRESSING COUNCIL, TIME LIMIT Page 17: [8] Deleted Stevens, Julie 912/20164:11:00 PM Upon recognition by the mayor, such A. Page 17: [9] Deleted Stevens, Julie 9 /2/2016 4:12:00 PM unless further time is granted by the council shall e. Page 17: [10] Deleted Stevens, Julie 9/2/2016 4:15:00 PM , either directly or through a member of the council, Page 17: [31] Deleted julie_stevens 8/29/201710:47:00 AM except as otherwise herein provided. Page 17:. [12] Deleted Stevens, Julie 912/2016 4:18:00 PM as he may designate, shall be sergeant -at -arms of the council meetings. He, or they, Page 17: [13] Deleted julie_stevens 8/29/2017 10:49:00 AM Upon instructions of the presiding official, Page 17: [14] Deleted julie Stevens 8/29/2017 10:52:00 AM under arrest, and cause him to be prosecuted under the provisions of this code, the complaint to be signed by the presiding official. Page 17: [15] Deleted Stevens, Julie 9/2/20164:19:00-PM SECTION 2 -417 SPECIAL COMMITTEES All special committees shall be appointed by the presiding official, with confirmation by the council. (Ord. No. 347,11/5/85) SECTION 2 -418 STANDING COMMITTEE The only standing committee of the council shall be the committee of the whole. The mayor shall be the presiding official of the committee of the whole, and the rules of proceedings of the council shall be observed in a committee of the whole as for as the some may be applicable. (Ord. No. 347,11/5/85) I Page 17: [16] Deleted Stevens, Julie 9/2/2016 4:21:00 PM MEMBERS MAY FILE PROTEST AGAINST COUNCIL ACTION Page 18: [17] Deleted Stevens, Julie 9/212016 4 :22:00 PM SECTION 2 -421 ORDINANCES, RESOLUTIONS, MOTIONS AND CONTRACTS A. Ordinances. All ordinances, unless otherwise provided for herein, shall be prepared by the city attorney. No ordinance shall be prepared for presentation to the council unless ordered by a majority vote of the council, or requested in writing by the mayor or city manager. B. Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, have been approved as to form and legality by the city attorney or his authorized representative, and further, such shall have been examined and approved for administration by the city manager or his authorized representative, where there are substantive matters of administration involved. All such instruments shall have first been referred to the head of the department under whose jurisdiction the administration of the subject matter of the ordinance, resolution or contract document would devolve and be approved by the department head; provided, however, that if approval is not given, then the same shall be returned to the city manager with a written memorandum of the reasons why such approval is withheld. In the event the questioned instrument is not redrafted to meet a department head objection, or objection is not withdrawn and approval in writing given, then the city manager shall so advise the council and give the reasons advanced by the department head for withholding approval. C. Ordinances and resolutions, introduction for passage and approval. I. Ordinances and resolutions must be introduced and sponsored by a member of the council, except that the city manager may present ordinances and resolutions, and any council member may assume sponsorship thereof by moving that such ordinance or resolution be adopted; otherwise, they shall not be considered. 2. No ordinance shall relate to more than one subject, which shall be clearly expressed in its title. 3. When any person, persons or corporations shall present an ordinance to the council asking for any franchise, lease, privilege, right -of -way, occupancy or otherwise, of any street, alley, wharf, landing, park, square, or any public ground or property, or any extension of a previous grant of the same or the closing of any street or alley, they shall furnish to the council an original and eight (8) copies of the ordinance printed, and if required by a majority vote of the council, the person, persons, or corporations presenting such ordinance shall provide each member of the council, the city manager, the city attorney, and the city clerk, a plat of the property. No ordinance shall be considered until these terms have been complied with. (Ord. No. 347, 11/5/85) Monthly 3% Sales Tax Comparisons $2,500,000 $2.000.000 s 1,500,000 s 1,000,000 Jul Aug Sep Oct Nov Dec Jan Fab Mar Apr May Jun �FY 2018 3% Budget — 6— Les, Year Year -to -Date 3% Sales Tax Totals -a $25,000,000 -��— $20,000,000 $soo.000 s $70,000,000 Year -to -Date 3% Sales Tax Totals $30,000,000 $25,000,000 $20,000,000 $15.BOD,000 $70,000,000 $5,000,000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun —� —Actual - -o- -- Budget --� —Last Year City of Owasso Monthly 3% Sales Tax Revenues Last Five Fiscal Years 2017 -2018 2016 -2017 2015 -2016 2014 -2015 2013 -2014 Jul $ 2,117,865 $ 2,108,777 $ 2,073,553 $ 1,865,194 $ 1,704,985 Aug 2,100,696 2,014,531 1,973,796 1,820,788 1,678,483 Sep 1,988,923 1,963,590 1,978,203 1,832,861 1,617,952 Oct 1,977,596 1,965,220 2,011,595 1,896,451 1,677,145 Nov 2,047,986 1,968,688 1,851,194 1,808,171 1,612,339 Dec - 1,922,362 2,166,025 1,862,936 1,748,989 Jan - 2,277,666 2,228,743 2,125,525 2,073,564 Feb - 2,141,203 2,246,904 2,004,466 1,990,104 Mar - 1,806,429 1,762,488 1,780,454 1,544,058 Apr 1,898,005 2,044,284 1,781,713 1,696,815 May 2,090,858 2,041,458 1,950,586 1,813,883 Jun 2,012,318 1,936,362 1,998,314 1,864,533 $10,233,067 $ 24,169,648 $ 24,314,606 $ 22,727,460 $ 21,022,850 Note: Estimated current month collections. Actual breakdown by fund not yet available City of Owasso 3% Sales Tax Report Budget to Actual Comparison November 8, 2017 Note: Estimated current month collections.. Actual breakdown by fund not yet available 2017 -18 2017 -18 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 2,117,865 8.7% $ 2,104,822 8.6% $ 13,043 0.6% Aug 2,100,696 8.6% 2,007,187 8.2% 93,509 4.7% Sep 1,988,923 8.2% 1,983,768 8.1% 5,155 0.3% Oct 1,977,596 8.1% 2,001,392 8.2% (23,796) -1.2% Nov 2,047,986 8.4% 1,922,385 7.9% 125,601 6.5% Dec Jan Feb Mar Apr May Jun Totals $ 10,233,067 41.9% $ 10,019,554 41.1% $ 213,513 2.1% Note: Estimated current month collections.. Actual breakdown by fund not yet available City of Owasso 3% Sales Tax Report Two Year Comparison. November 8, 2017 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2017 -18* 2016-17 Percent Percent Amount of Budget $ 2,117,865 8.7% 2,100,696 8.6% 1,988,923 8.2% 1,977,596 8.1% 2,047,986 8.4% Amount of Actual $ 2,108,777 8.7% 2,014,531 8.3% 1,963,590 8.1% 1,965,220 8.1% 1,968,688 8.1% Increase or (Decrease) Amount Percent $ 9,088 0.4% 86,165 4.3% 25,334 1.3% 12,377 0.6% 79,298 4.0% Totals $10,233,067 41.9% $10,020,806 41.5% $ 212,261 2.1% *Estimated current month collections. Actual breakdown by fund not yet available. Note: Fiscal Year 2018 Sales Tax Budget is $24.400 million; FY'17 actual was $24.168 million. City of Owasso Half -Penny Sales Tax Report Budget to Actual Comparison November 8, 2017 2017 -18 2017 -18 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 352,452 8.7% $ 350,810 8.6% $ 1,642 0.5% Aug 350,189 8.6% 334,537 8.2% 15,652 4.7% Sep 331,767 8.2% 330,634 8.1% 1,133 0.3% Oct 329,216 8.1% 333,571 8.2% (4,355) -1.3% Nov 341,331 8.4% 320,403 7.9% 20,928 6.5% Dec Jan Feb Mar Apr May Jun Totals $ 1,704,956 41.9% $1,669,955 41.1% $ 35,001 2.1% Note: Estimated current month collections. Actual breakdown by fund not yet available. City of Owasso Vision Sales Tax Report Budget to Actual Comparison November 8, 2017 Note: Estimated current month collections. Actual breakdown by fund not yet available 2017 -18 2017 -18 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percen Jul $ 387,166 8.7% $ 385,891 8.60/. $ 1,275 0.3% Aug 362,890 8.6% 367,991 8.2% 14,899 4.0% Sep 364,712 8.2 % 363,697 8.1% 1,015 0.3% Oct 361,971 8.1% 366,929 8.2% (4,958) -1.4 -A Nov 375,464 8.4% 352,444 7.9% 23,020 6.5% Dec Jan Feb Mar Apr May Jun Totals _ $ 1,872,203 41.9% $ 1,836,952 41.1% $ 35,251 1.9% Note: Estimated current month collections. Actual breakdown by fund not yet available City of Owasso Monthly Use Tax Revenues Last Five Fiscal Years 2017 -2018 2016 -2017 2015 -2016 2014 -2015 2013 -2014 Jul $ 131,532 $ 82,565 $ 72,360 $ 50,298 $ 78,705 Aug 115,912 86,552 96,428 56,646 105,903 Sep 126,135 87,371 122,962 61,204 69,079 Oct 146,402 86,713 106,846 86,146 103,683 Nov 139,772 80,855 91,876 89,434 64,434 Dec 84,107 113,941 89,482 86,424 Jan 127,549 86,358 65,206 57,183 Feb 106,593 102,681 110,645 75,454 Mar* 99,853 61,748 87,044 50,121 Apr 101,930 78,834 56,776 55,507 May' 123,116 92,867 75,895 63,674 Jun` 114,846 96,434 98,093 42,884 $ 659,753 $1,182,051 $ 1,123,335 $ 926,869 $ 853,050 *Increase in sales tax rate from 3.5% to 4.05% March 2017 * *Increase in sales tax revenue from taxation of internet sales beginning May 2017 **"Increase in sales tax rate from 3% to 3.5% June 2015