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Home My WebLink About2017.11.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building *Wl 1 109 N Birch, Owasso, OK 74055 Gtr Regular Meeting Tuesday, November 21, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 7, 2017, Regular Meeting • November 14, 2017, Regular Meeting B. Approve claims C. Approve Owasso City Council /OPWA /OPGA Policy Statement 2017 -02, Check Signing, repealing and replacing the "Municipal Check Signing Policy" of 1993 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a budget amendment for Carryover Budgets for re- appropriation in FY 2017 - 2018 Linda Jones Staff recommends approval of a budget amendment increasing the appropriation for expenditures by $624,462. 6. Consideration and appropriate action relating to Resolution 2017 -03, approving sanitary sewer service outside the Owasso city limits and fence line to the Patriot Golf Clubhouse and the Magnolia Ridge Subdivision Roger Stevens Staff recommends approval of Resolution 2017 -03. 7. Report from OPWA Manager 8. Report from OPWA Attorney OPWA November 21, 2017 Page 2 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports -Pay Period Ending Date]]/] 1/17 • Monthly Budget Status Report - October 2017 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 17, 2017. Sherry Bishol!rCity Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 7, 2017 The Owasso Public Works Authority met in regular session on Tuesday, November 7, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 3, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:42 pm 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • October 17, 2017, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $548,705.84. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to Resolution 2017 -02, authorizing the issuance, execution and delivery of the Owasso Public Works Authority Revenue Anticipation Note in an amount not to exceed $7,000,000; approving the Agreement, Note and other documents; authorizing the transfer of proceeds of the Note to the Capital Improvements Fund of the City of Owasso and containing other provisions relating thereto Linda Jones presented the item recommending approval of Resolution 2017 -02. OPWA November 7, 2017 Page 2 There were no comments from the audience. Dr. Kelley moved, seconded by Mr. Bonebrake to approve Resolution 2017 -02, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to a budget amendment increasing estimated revenues and the appropriation for expenditures by $7,000,000 Linda Jones presented the item recommending approval of a budget amendment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the budget amendment to increase the estimated revenue and increase the appropriation for expenditures, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Report from OPWA Manager None 8. Report from OPWA Attorney None 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: Pay Period Ending Date 10/14/17 Pay Period Ending Date 10/28/17 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Dr. Kelley moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:47 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 14, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, November 14, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, November 10, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:03 pm. Present Absent Mayor /Chair- Lyndell Dunn Councilor /Trustee - Bill Bush Vice - Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to Community Development items A. Annexation (OA 17 -06) & Rezoning (OZ 17 -07) - NW Corner of E 106 St N & N Garnett Rd B. Annexation (OA 17 -07) - SE Corner of E 86 St N & N Memorial Dr C. Easement Closure - Brookfield Crossing Offsite Drainage Easement D. New Zoning Code Bronce Stephenson presented items 2A, 2B, 2C, and 2D and discussion was held. It was further explained that items 2A, 213, and 2C would be placed on the November 21, 2017, City Council agenda for consideration and action; and item 2D would be placed on the December or January work session for additional discussion. 3. Discussion relating to Public Works items A. Utility Relocation Agreements with Washington County Rural Water District #3 B. OPWA - Providing Sewer Service outside City fence line C. Proposed Stormwater Management Ordinance - Review Public Meeting Comments Roger Stevens presented items 3A, 3B, and 3C and discussion was held. It was further explained that item 3B would be placed on the November 21, 2017, OPWA agenda for consideration and action. 4. Discussion relating to Communications Tower Project, Owasso Public Safety Operations and Training Complex Mark Stuckey presented the item and discussion was held. It was further explained that an item would be placed on the November 21, 2017, City Council agenda for consideration and action. 5. Discussion relating to Supplemental Appropriation for Carryover Budgets Linda Jones presented the item. it was further explained that items would be placed on the November 21, 2017, City Council and OPWA agendas for consideration and action. Owasso City Council, OPWA & OPGA November 14, 2017 Page 2 6. Discussion relating to various Council Policies Review and Revision A. Annexation Committee B. Check Signing Policy Julie Stevens presented each item and discussion was held. It was further explained that item 6A would be placed on the November 21, 2017, City Council agenda and item 6B would be placed on the November 21, 2017 City Council, OPWA, and OPGA agendas for consideration and action. 7. Discussion relating to Administrative items A. Hazard Mitigation Grant Program B. Ordinance amending Part 5, Building Regulations and Codes, relating to Permit Fees C. Fees for Community Development & Building Services Sherry Bishop presented each item and discussion was held. It was further explained that items 7B and 7C would be placed on the November 21, 2017, City Council agenda for consideration and action. 8. Discussion relating to Code of Ordinances Review - Part 1, General Provisions and Part 2, Administration & Government Julie Lombardi presented the item and discussion was held. It was further explained that this item would be placed on the December work session agenda for additional discussion. 9. Discussion relating to City Manager items Warren Lehr Monthly sales tax report- Linda Jones presented the sales tax report and discussion as held. City Manager report - Mr. Lehr and Ms. Lombardi reported on the Tulsa County Board of Adjustment meeting held November 14, 2017, more specifically the denial of CBOA -2651 requesting a Special Exception to permit mining and mineral processing in an AG (Agricultural) District located at 14219 E 66 St N. Calling an Election for Council Wards 1 & 2 - Mr. Lehr advised that a resolution calling an election for selecting representation would be placed on the November 21, 2017, consent agenda for consideration and approval. 10. City Council /Trustee comments and inquiries Councilor Moberly commented on a Clean Air presentation made during the November 14, 2017, INCOG Board of Directors Meeting. 11. Adjournment The meeting adjourned at 7:39 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Deputy City Clerk Claims List - 11/21/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC ENGINEERING SERVICES $9,990.00 2017 WWTP UPGRADE -Total VEHICLE PARTS PURCH - OCT $9,990.00 AT &T LONG DISTANCE PHONE $11.59 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 $72.45 _ CINTAS CORPORATION FIRST AID SUPPLIES $33.26 CITY GARAGE LABORIOVERHEAD - NOV, 201 $141.58 JPMORGAN CHASE BANK CHARACTER TRAINING $236.26 JPMORGAN CHASE BANK LOCKE- REPAIR $64.05 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $27.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $145.76 OKLAHOMA ONE -CALL SYSTEMS INC ANNUAL MEMBERSHIP FEE $1,449.20 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $273.82 TERMINIX PEST CONTROL $78.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $126.01 UNITED STATES CELLULAR PW CELL PHONES $29.58 CORPORATION AMERIFLEX -HOSES $18.60 OPWA ADMINISTRATION -Total $2,689.46 CITY GARAGE LABORIOVERHEAD - NOV, 201 $530.58 CITY GARAGE VEHICLE PARTS PURCH - OCT $131.30 JPMORGAN CHASE BANK BURNS PROPANE - PROPANE $142.01 JPMORGAN CHASE BANK LOWES -PARTS $59.78 JPMORGAN CHASE BANK WASTE MGMT -REC FEE $1,260.17 OSI ENVIRONMENTAL INC RECYCLING $80.00 TERMINIX PEST CONTROL $59.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING. $145.26 RECYCLE CENTER -Total $2,408.10 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 $3,661.72 CITY GARAGE LABOR/OVERHEAD - NOV, 201 $4,576.67 CITY GARAGE VEHICLE PARTS PURCH -OCT $257.38 COVANTA LANCASTER, INC REFUSE TIPPING FEES $11,186.22 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 $1,741.31 JPMORGAN CHASE BANK ABERDEEN DYN- TUBING $124.78 JPMORGAN CHASE BANK AMERIFLEX -HOSES $18.60 JPMORGAN CHASE BANK BUMP2BUMP- GREASE $19.99 JPMORGAN CHASE BANK CRANE CARRIER -PARTS $233.72 JPMORGAN CHASE BANK CUMMINS - REPAIR $1,093.28 JPMORGAN CHASE BANK KIMS INTL -HOSES $118.88 JPMORGAN CHASE BANK KIMS INTL- REPAIR $292.23 JPMORGAN CHASE BANK SEMI TRUCK -TRUCK WASH $65.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $56.56 UNITED ENGINES, LLC PARTS $2,367.63 1 Claims List - 11/21/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA UNITED STATES CELLULAR PW CELL PHONES $31.30 CORPORATION REFUSE COLLECTIONS -Total $25,845.27 DONALD RAY HILTON METER READER $272.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $39.55 KORY MCCRACKEN METER READER $272.50 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $2,385.71 INC AMERIFLEX -PARTS $170.40 TODD C. KIMBALL METER READER $1,407.60 UTILITY BILLING -Total $4,377.86 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 $206.77 CINTAS CORPORATION FIRST AID SUPPLIES $15.11 CITY GARAGE LABORIOVERHEAD - NOV, 201 $1,385.42 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 $175.44 JPMORGAN CHASE BANK AMERIFLEX -PARTS $170.40 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $4.95 JPMORGAN CHASE BANK LODGING EXPENSE $377.96 JPMORGAN CHASE BANK LOWES- MATERIALS $20.11 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $182.17 UNIFIRST HOLDINGS LP UNIFORM CLEANING $88.68 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $502.18 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $389.22 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $3,598.43 AT &T LONG DISTANCE PHONE $3.23 CITY GARAGE LABORIOVERHEAD - NOV, 201 $1,024.50 CITY GARAGE VEHICLE PARTS PURCH - OCT $1,483.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 $613.02 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $120.00 JPMORGAN CHASE BANK CINTAS -FIRST AID KIT $100.49 JPMORGAN CHASE BANK GRAINGER- REAGENT $23.63 JPMORGAN CHASE BANK HACH CO- REAGENT $233.68 JPMORGAN CHASE BANK HACH - MEMBRANE $165.79 JPMORGAN CHASE BANK HOME DEPOT- CLEANER $5.97 JPMORGAN CHASE BANK KOMLINE -PARTS $7,174.20 JPMORGAN CHASE BANK LODGING EXPENSE $380.00 JPMORGAN CHASE BANK LOWES -HOSE $27.39 JPMORGAN CHASE BANK NCL OF WISC - STOPPERS $94.21 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $12.96 JPMORGAN CHASE BANK SAMS - SUPPLIES $60.32 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $69.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $101.26 K Claims List - 11/21/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK W MGMT- SLUDGE REMOVAL $4,313.39 - SCHUERMANN ENTERPRISES, INC TROUBLESHOOT METER $656.03 UNIFIRST HOLDINGS LP UNIFORM CLEANING $120.05 . VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $16,862.64 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 $97.31 - CINTAS CORPORATION FIRST AID SUPPLIES $15.12 CITY GARAGE LABOR/OVERHEAD - NOV, 201 $1,720.17 CITY GARAGE VEHICLE PARTS PURCH - OCT $519.42 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $500.00 CITY OF TULSA UTILITIES WATER $243,027.39 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 $953.78 JET TRUCKING, LLC SERVICE $220.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $95.00 JPMORGAN CHASE BANK CORE &MAIN - FITTINGS $2,054.46 JPMORGAN CHASE BANK CORE &MAIN -PARTS $64.50 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $72120 JPMORGAN CHASE BANK CORE &MAIN -TOOLS $347.34 JPMORGAN CHASE BANK CORE &MAIN -TUBE $32.00 JPMORGAN CHASE BANK LOWES- BOARDS $49.42 JPMORGAN CHASE BANK - LOWES -PARTS $6.12 JPMORGAN CHASE BANK LOWES- SUPPLIES $12.97 TWIN CITIES READY MIX, INC CONCRETE $550.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $113.90 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $251,132.70 OPWA -Total $316,904.46 69 OPWA SALES TAX SUB SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT $48,210.95 ACCOUN OPWASTSUB - DEBTSERV -Total $48,210.95 OPWA SALES TAX SUB ACCOUN -Total $48,210.95 OPWA Grand Total $365,115.41 3 sd The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Sherry Bishop Assistant City Manager SUBJECT: Check Signing Policy DATE: November 17. 2017 BACKGROUND: The proposed "Owasso City Council /OPWA /OPGA Policy Statement 2017 -02- Check Signing" would replace the "City of Owasso Municipal Check Signing Policy Statement" approved March 16, 1993. Oklahoma statutes provide that checks are prepared and signed in accordance with procedures and requirements provided by municipal ordinance or in the absence of an ordinance, by the treasurer. In 1993, Owasso did not have an ordinance addressing the authority to sign checks. With four employees in the finance department, only the treasurer or acting treasurer was authorized to sign checks for the city. Ordinance 819, approved in 2005, established the procedures and requirements for preparing and signing checks. The Owasso Code of Ordinances, Chapter 1, Finance and Budget Administration, Sections 7 -102 and 7 -106 authorize the treasurer to sign checks. The proposed policy is based on that authority and accommodates current staffing and changes in electronic banking. The proposed Check Signing Policy states: • The treasurer, deputy treasurer and acting treasurer are authorized to sign checks and to authorize electronic funds transfers. • The court clerk and deputy court clerk are authorized to sign checks drawn on the municipal court bond fund. • Other employees may be designated to sign petty cash checks. RECOMMENDATION: Staff recommends approval of the "Owasso City Council /OPWA /OPGA Policy Statement 2017- 02 - Check Signing." ATTACHMENTS: Owasso City Council /OPWA /OPGA Policy Statement 2017 -02 - Check Signing City of Owasso Municipal Check Signing Policy Statement - approved March 16, 1993 OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY POLICY STATEMENT 2017 -02 Check Signing The expressed purpose of this statement is to formalize a policy addressing the authority to sign checks for the City of Owasso, the Owasso Public Works Authority and the Owasso Public Golf Authority. This policy repeals and replaces the "Municipal Check Signing Policy" approved March 16, 1993. The City of Owasso conforms to Title 11, Section 17- 102(B) regarding the signing of municipal checks and municipal warrants by the municipal treasurer. The City of Owasso Code of Ordinances, Chapter 1, Finance and Budget Administration, Sections 7 -102 and 7 -106, authorizes the treasurer to sign checks. The treasurer, the deputy treasurer and the acting treasurer are authorized to sign all checks and to authorize electronic funds transfers. The court clerk and deputy court clerk are authorized to sign checks drawn on the municipal court bond fund. Other employees may be designated to sign petty cash checks pursuant to administrative policy. PASSED AND APPROVED this 21st day of November, 2017 by Owasso City Council Owasso Public Works Authority Owasso Public Golf Authority Lyndell Dunn, Mayor /OPWA Chair /OPGA Chair (SEAL) ATTEST: Sherry Bishop, City Clerk /Authority Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney /Authority Attorney Attachment C L -, CITY OF OWASSO MUNICIPAL CHECK SIGNING POLICY STATEMENT It shall be the policy of the Owasso City Council and the Owasso Public Works Authority to conform with Title 11, Section 17- 102(B) regarding the signing of municipal checks and municipal warrants. All municipal checks /warrants shall be signed by the municipal treasurer or acting treasurer pursuant to written procedures promulgated by the administrative staff. ;;I ud sd The City Wilt out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones, Finance Director SUBJECT: Supplemental Appropriation Carryover Projects DATE: November 17, 2017 BACKGROUND: Every year at the June 30 fiscal year end, there are unspent budgets. While the appropriation of these items was included in the FY 2017 budget, the actual expenditure for all or part of these open items will occur during FY 2018. One example is the design for the new Wastewater Treatment Plant. It was approved by Council for expenditure from the FY 2017 budget. However, the completion of the design will occur in FY201 B. Because the services were appropriated in FY 2017, they were not included in the FY 2018 Budget. Because the FY 2018 budget was prepared prior to year -end, before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover budgets does not reduce estimated June 30, 2018, fund balances. In order to keep from having purchase orders open for multiple years, past practice of Council is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year along with authorizing the City to re -issue the purchase orders in the new year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received will enable the City's budgetary financial statements to more closely align with audited GAAP statements. RECOMMENDATION: Staff recommends approval of the FY 2018 budget amendment to increase the appropriation for expenditures by $624,462 in the Owasso Public Works Authority. 5V The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Roger Stevens Public Works Director SUBJECT: Patriot Golf Clubhouse and Magnolia Ridge Subdivision Sanitary Sewer Service - Outside City of Owasso Fence Line DATE: November 17, 2017 BACKGROUND: In July 2017, two requests were received for the City of Owasso to provide sanitary sewer service to areas outside the Owasso fence line. The Patriot Golf Course, LLC requested sanitary sewer service to the Patriot Golf Clubhouse located south of Stone Canyon and K &S Development requested sanitary sewer service to the Magnolia Ridge Subdivision located on the north side of East 86th Street North between Memorial and Sheridan. With the subject properties located within the City of Tulsa fence line, City of Owasso staff requested formal approval by City of Tulsa staff to ensure the City of Owasso has the "Right to Serve" these two locations with sanitary sewer service. In September 2017, City of Tulsa approved the Patriot Clubhouse and Magnolia Ridge Subdivision to receive sanitary service from City of Owasso (see Attachment). RECOMMENDATION: Staff recommends approval of Resolution 2017 -03 approving sanitary sewer service outside the Owasso city limits and the fence line to the Patriot Golf Clubhouse and Magnolia Ridge Subdivision. ATTACHMENTS: OPWA Resolution 2017 -03 Site Maps Agreement Letters OWASSO PUBLIC WORKS AUTHORITY RESOLUTION 2017 -03 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY APPROVING SANITARY SEWER SERVICE OUTSIDE THE OWASSO CITY LIMITS AND FENCE LINE TO THE PATRIOT GOLF CLUBHOUSE AND THE MAGNOLIA RIDGE SUBDIVISION. WHEREAS, the Patriot Golf Course, LLC, has requested the Owasso Public Works Authority provide sanitary sewer service to the Patriot Golf Clubhouse, located south of Stone Canyon, and, WHEREAS, K &S Development has requested the Owasso Public Works Authority provide sanitary sewer service to the Magnolia Ridge Subdivision, located on the north side of East 86th Street North between Memorial and Sheridan, and, WHEREAS, the Patriot Golf Clubhouse and the Magnolia Ridge Subdivision are both outside the Owasso City limits and fence line, and are located inside the City of Tulsa's fence line, and, WHEREAS, the City of Owasso requested approval by the City of Tulsa to serve these two locations with sanitary sewer service, and such approval was given in September and October of 2017 by the City of Tulsa Public Works Department, the Tulsa Metropolitan Utility Authority and the Mayor of Tulsa, and, WHEREAS, 11 O.S. §35 -101 permits a municipality operating a utility to extend its lines, mains and channels beyond the corporate limits of the municipality. NOW, THEREFORE, BE IT RESOLVED BY THE OWASSO PUBLIC WORKS AUTHORITY, THAT: The Owasso Public Works Authority shall provide sanitary sewer service outside the City's limits and fence line to the Patriot Golf Clubhouse and the Magnolia Ridge Subdivision. DATED this 21 ST day of November, 2017. Lyndell Dunn, Chair ATTEST: Sherry Bishop, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney Patriot Golf Clubhouse Sanitary ewer 1" = 1,505 ft 11/07/2017 Service This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up-to -date information. Magnolia Ridge Subdivision 1" Sanitary Sewer = 1,505 ft 11/07/2017 - Service �_ This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. u3119° 13 REQUEST FOR ACTION: pc.-b�%c, v� V, —s .51 , AGENDA FOR: ®MAYOR =COUNCIL AUTHORITY: TMUA DATE: September 5, 2017 Tulsa City Clerk's Office: 599 -7513 or 599.7514 FOR INFORMATION CONTACT: 8 DEPARTMENT: ENGINEERING CONTACT NAME: MATTHEW S. LIECHT#K - i IlS'11 ! y ADDRESS: 2317 SOUTH JACKSON AVENUE, 5-312 TELEPHONE: 915- 595 -9572 (Rohert . Shelton) CONTRACTTYPE: CONTRACTM _ CONT. DOC. TYPE; AG�[- ,hj,tSPCy�Q,(rt-�- �. AMOUNT: PROJECTTITLE: REQUEST TOOBTAIN SANITARY SEWER SERVICE CONTRACTOR: PATRIOT GOLF COURSE, LUG SID)TACIPROJECTM EXTENSION DAYS:_ COMMODITY CODE: RENEWAL,AMENDMT,CHNG# ofx PERCENT: TOTAL PERCENT: COUNCIL DIST: SUMMARY: Attached Is a letter from the Patriot Golf Course, LLC requesting the City of Owasso be authorized to provide sanitary sewer service to the Patriot Clubhouse, The City of Owasso is requesting formal' acknowledgement from the City of Tulsa due to the fact the subject area Is within the City of Tulsa's fence line. Attached is a legal description and map of the subject area; The City of Owasso currently serves all of the Patriot Golf Course area. The closest sanitary sewer Is at the port of Catoosa. TMUA ESC: September 13, 2017 BUDGET: FINANCE DIRECTOR APPROVAL- CHECKLIST FUNDING SOURCE(S): r----,l I No Payments involved Purchase Order Contract Encumbrance Affidavit Needed? REQUEST FOR ACTION: All department Items requiring Council approval must be submitted through Mayor's Office. We recommend that Patriot Golf Course be granted sanitary sewer service from the City of Owasso. RIaS Attachments do DEPARTMENT HEAD APPROVAL: DATE: CITY ATTORNEY APPROVAL:. _ BOARD APPROVAL: MAYORALAPPROVALr9-�-T OTHER: FOR CITY COUNCIL OFFICE USE ONLY: DATE RECEIVED: COMMITTEE: COMMITTEE DATE(S): FIRST AGENDA DATE: HEARING DATE: SECOND AGENDA DATE; APPROVED: For City Clark's Office Use Only (Agenda Date: MMDDYYYY; Sec #; Dopt ##, Item ##, Subdtem ##, Status: S= Synopsis): 141 0 5 C5 !� ❑ 1'u-- 0 ,t2, - August 25, 2017 Mr. Robert Shelton, P.E. Senior Special Projects Engineer Tulsa Public Works Department City of Tulsa, Oklahoma RE: Sanitary sewer service for the Patriot Clubhouse Located in the S/2 of Section 1, T- 20 -N., R -14-E of the IB &M, Rogers County, State of Oklahoma. General located north of State Highway 266 within Stone Canyon Dear Mr. Shelton, As Manager of the Patriot Golf Course, L.L.C., I hereby request that the City of Tulsa allow the City of Owasso to provide sanitary sewer service to the Patriot Clubhouse. Due to the fact that the subject area is within the City of Tulsa's fence line, the City of Owasso is requesting formal acknowledgement from the City of Tulsa. I have attached a legal description of the Patriot Clubhouse: Thank you for your assistance and if you have any questions or need additional Information, please contact m2 at (918) 272 -1260 ext. 201 Sincerely, om Hilly eidel eneral Manager � 9 Patriot Golf Course, L.L.C. Cc: Mr. Rogers Stevens, Public Works Director, City of Owasso 5790 NORTH PATRIOT DRIVE I OWASSO. OK 74b02 918.272.1260 1 WWW.PATRIOTGOLFCLUB.COM i,ItPAI GUII- brit IIll a,Rf ATIRCdh)1). PATRIOT CLUBHOUSE LEGAL DESCRIPTION A tract of land located in the South Half (8/2) of Section One (1) of Township Twenty (20) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M), according to the U.S. Government Survey thereof, Rogers County, State of Oklahoma; being more particularly described as follows: Commencing at the NW corner of Sec.1, T -20 -N, R -14 -E, I.B. &M; THENCE N 88 046'38" E a distance of 2619.48 feet to the NW corner of the E/2 of said Sec. 1; THENCE S 1021'44" E along the west line of said 1=12 a distance of 3908.30 feet to the POINT OF BEGINNING; THENCE along a curve to the right having a radius of 757.00 feet, a central angle of 4 01950", a chord bearing of S 74 °42'O4" E, a chord length of 55.22 feet, fora distance of 55.23 feet; THENCE 5 17 °23'21" W a distance of 54.92 feet; THENCE S 71 00946" W a distance of 205:81 feet; THENCE S 17 °21'53" W a distance of 73.14 feet; THENCE S .67 °23'26" W a distance of 102.30 feet; THENCE S 00 °01'31" E a distance of 54.59 feet; THENCE S 81 °03'16" W a distance of 185.11 feet; THENCE N 68 °30'04" W a distance of 250.15 feet; THENCE N 07 03843" E a distance of, 343.86 feet; THENCE S 87 °66'31" E a distance of 43.03 feet; THENCE S 63 °33'32" E a distance of 61.52 feet; THENCE S 88 040'26" E a distance of 30.94 feet; THENCE N 32 °38'17" E a distance. of 58.10 feet; THENCE N 00 °00'00" E a distance of 88.19 feet; THENCE N 90 00000" W a distance of 90.75 feet; THENCE N 09 °26'1.6" E a distance. of 22.26 feet; THENCE N 83 019123" E a distance of 46.51 feet; THENCE N. 73 038'37" E a distance of 73.95 feet; THENCE N 49 °58'33" E a distance of 65.65 feet; THENCE N 88 °57'16" E a distance of 153.97 feet; THENCE along a curve to the right having a radius of 207.00 feet, a central angle of 5 64620", a chord bearing of S 10 653113" W, a chord length of 20.79 feet, for a'distance of 20.79 feet; THENCE S 13 °45'53" W a distance of 54,83 feet; THENCE along a curve to the left having a radius of 168.00 feet, a central angle of 91 05318 ", a chord bearing of S 32 °10'47" E, a chord length of 241.47 feet, for a distance of 269.43 feet; THENCE S 78 °07'26" E a distance of 123.23 feet; THENCE along a curve to the right having a radius of 757.00 feet, a central angle of 1 °19'57 ", a chord bearing of S 77 °27'27" E, a chord length of 17.60 feet, for a distance of 17.60 feet to the Point of Beginning, and containing 5.89 acres, more or less. Basis of Bearing is the Oklahoma State Plane Coordinate System. 2 of 2 IT-- _,- I IY 4 Ij if a 1 1 Y rL � 1 +rf ... •I ff �i+'ii -P z w .SAI r � `J3)11ya R- T ACTION: , tom -�b�1G wavtvs .�, 111012014- --]MAYOR =COUNCIL AUTHORITY; TMUA DATE: September 5, 2017 AGENDA FOR: Tulsa City ClorK's Office: 698 -7573 or 59B -7514 FOR INFORMATION CONTACT: ,,.su DEPARTMENT: ENGINEERING CONTACT NAME: MATTHEW S. LIECHT /S�,/-A_/A7 /�/ ADDRESS: 2317 SOUTH JACKSON AVENUE, S -312 TELEPHONE: 918 - 595 -9572 (Robert D. Shelton) CONTRACT TYPE: -o CONTRACT #: CONT.. DOC. TYPE: AGkt�w %e.p.c f1'}-•- AMOUNT: ' PROJECT TITLE: REQUEST TO OBTAIN SANITARY SEWER SERVICE CONTRACTOR: K &S DEVELOPMENT, INC. BIDrrACIPROJECT #: EXTENSION DAYS: _ COMMODITY CODE: RENEWAL,AMENDMT,CHNG# nix PERCENT: TOTAL PERCENT: COUNCIL DIST:_ SUMMARY: Attached is a letter from Pete Kourtis, President of K & S Development, Inc., and owner and developer of the proposed Magnolia Ridge Subdivision, requesting the City of Tulsa allow the City of Owasso to provide sanitary sewer service to the subdivision. The City of Owasso is requesting formal acknowledgement from the City of Tulsa due to the fact the subject area is within the City of Tulsa's fence line. The City of Owasso currently serves all of the adjacent Patriot Golf Course area. The closest sanitary sewer is at the port of Catoosa. TMUA ESC: September 13, 2017 BUDGET: FINANCE DIRECTOR APPROVAL: CHECKLIST FUNDINGSOURCE(S): X No Payments Involved Purchase Order Contract Encumbrance Affidavit Needed? REQUEST FOR ACTION: Ali department Items requiring Council approval must be submitted through Mayor's OtTce. We recommend that Magnolia Ridge Subdivision be granted sanitary sewer service from the City of Owasso. QAS Attachments S:adc DEPARTMENT HEAD APPROVAL: DATE: CITY ATTORNEY APPROVAL: BOARD APPROVAL: MAYORAL APPROVAL: OTHER: FOR CITY COUNCIL OFFICE USE ONLY: DATE RECEIVED: COMMITTEE: COMMITTEE DATE(S): FIRST AGENDA DATE: ' HEARING DATE: SECOND AGENDA DATE: APPROVED: ' For City ClorWs Office Use Only (Agenda Date: MMDDYYYY; Sec #; Dept##, Item##, Sub - Item##, Status: S= Synopsis): 0 5 ❑ 1 0 61 K8&S DEVELOPMENTS INC. 12150 S. 96TH Street North, Suite 200 Owasso, OK 74055 (918) 274 -0406 August 25, 2017 Mr. Robert Shelton, P.E. Senior Special Projects Engineer Tulsa Public Works Department City of Tulsa, Oklahoma RE: Sanitary sewer service for the proposed Magnolia Ridge Located In the SE14 of Section 23, T -21-N, R -13 -E of the IB &M, Tulsa County, State of Oklahoma. General located north of E, 86Th St. N. "/: mile east of N. Sheridan Ave. Dear Mr. Shelton, As the Owner and Developer of the proposed Magnolia Ridge subdivision, 1 hereby request that the City of Tulsa allow the City of Owasso to provide sanitary sewer service to the proposed Magnolia Ridge subdivision. Due to the factthat the subject area Is within the City of Tulsa's fence line, the City of Owasso Is requesting formal acknowledgement from the City of Tulsa. The legal description of the proposed Magnolia Ridge subdivision Is as follows: A tract of land located in the Southeast Quarter (SEM) of Section Twenty -three (23) of Township Twenty -one (21) North and Range Thirteen (13) East of the Indian Base and Meridian (i.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: Commencing at the SW corner of the SE/4 of Sec. 23, T -21 -N, R -13 -E, I.B. &M.; Thence N 01 °25'11" W along the west line of said SEM a distance of 16.50 feet to the Point of Beginning; Thence N 01 °25'11" W a distance of 2616.84 feet to the NW corner of said SEA; Thence N 88 054111" E along the north line of said SE14 a distance of 1741.55 feet; Thence S 46 °14'38" E a distance of 100.77 feet; Thence S 01 °23'27" E a distance of 1242.31 feet to the south line of the NE /4 of said SE14; Thence 8 88 °47'57" W a distance of 494.69 feet to the SW corner of said NE /4 SE14; Thence S 88 °47'57" W a distance of 25.00 feet; Thence S 01 024102" E a distance of 1297.82 feet; Thence S 68 °41142" W parallel with the south line of said SEM a distance of 1291.80 feet to the Point of Beginning, and containing 93.181 acres, more or leas. Basis of bearing is the Oklahoma State Plane Coordinate System. Thank you' our assistance and if you have any questions or need additional informatio , plea a contact me at (918) 274 -0406. Pete Kourtis, President K &S Developments, Inc. Cc: Mr. Rogers Stevens, Public Works Director, City of Owasso Ioft Tulsa Area Corporate Limits — East http: / /Incog.maps arcais com /apps /webappviewer /index html? id= 4lc8ica875Oa47c7a907dcda55d469f7 OPWA OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11111117 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,698.47 17,087.18 405 Utility Billing 5,997.60 11,176.31 420 Water 14,767.97 24,971.45 450 Wastewater 12,815.78 22,646.99 455 Wastewater Collection 10,658.64 17,757.89 480 Refuse 11,811.12 17,807.29 485 Recycle Center 1,160.00 1,776.67 FUND TOTAL 68,909.58 113,223.78 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of October 31. 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 610,725 $ 2,337,893 $ 6,338,750 36.88% 425,522 1,498,232 4,511,120 33.21% 181,029 726,422 2,073,950 35.03% 22,593 88,389 263,125 33.59% 1,239,869 4,650,935 13,186,945 35.27% $ (62,137) $ (390,067) $ (1,093,847) 35.66% (37,339) (141,663) (483,089) 29.32% (446,573) (1,700,249) (4,542,455) 37.43% (151,869) (572,374) (2,378,167) 24.07% (70,519) (321,355) (1,905,458) 16.86% (464,971) (1,235,792) (3,113,850) 39.69% (1,233,408) (4,361,500) (13,516,866) 32.27% 6,461 289,435 (329,921). $ 13,355 $ 48,187 $ 20,000 240.94% 1,388 7,010 12,275 57.11% - 122,519 292,487 41.89% - - (326,201) 0.00% 14,743 177,716 (1,439) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 55,354 $ 194,445 $ 18,507,746 Expenditures of long -term debt (55,354) (316,964) (18,800,233) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES - (122,519) (292,487) NET INCOME (LOSS) I�C �111L1 :3:7n[o7�Yi11>I��tRll�[e] WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 21,204 $ 344,632 $ (623,847) $ (2,102,933) 1,471,465 1,471,465 $ (286,836) $ 847,618