The URL can be used to link to this page

Home My WebLink About2017.11.21_OPGA AgendaPUBLIC NOTICE OF OF THE r, HE NG OWASSO PUBLICTGOLF (AUTHORITY vlec w' D Council Chambers, Old Central Building GtiY C(el0 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 21, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • November 7, 2017, Regular Meeting • November 14, 2017, Regular Meeting B. Approve claims C. Approve Owasso City Council/OPWA/OPGA Policy Statement 2017-02, Check Signing, repealing and replacing the "Municipal Check Signing Policy" of 1993 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Quarterly Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 11 /1 1117 • Monthly Budget Status Report - October 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 17, 2017. Sherry Bisho ity Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 7, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, November 7, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 3, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:47 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • October 17, 2017, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $36,411.24. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None OPGA November 7, 2017 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: Pay Period Ending Date 10/14/17 Pay Period Ending Date 10/28/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 8:48 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 14, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, November 14, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, November 10, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:03 pm. Present Absent Mayor/Chair- Lyndell Dunn Councilor/Trustee - Bill Bush Vice-Mayor/Vice-Chair - Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to Community Development items A. Annexation (OA 17-06) & Rezoning (OZ 17-07) - NW Corner of E 106 St N & N Garnett Rd B. Annexation (OA 17-07) - SE Corner of E 86 St N & N Memorial Dr C. Easement Closure - Brookfield Crossing Offsite Drainage Easement D. New Zoning Code Bronce Stephenson presented items 2A, 2B, 2C, and 2D and discussion was held. It was further explained that items 2A, 2B, and 2C would be placed on the November 21, 2017, City Council agenda for consideration and action; and item 2D would be placed on the December or January work session for additional discussion. 3. Discussion relating to Public Works items A. Utility Relocation Agreements with Washington County Rural Water District #3 B. OPWA - Providing Sewer Service outside City fence line C. Proposed Stormwater Management Ordinance - Review Public Meeting Comments Roger Stevens presented items 3A, 313, and 3C and discussion was held. It was further explained that item 3B would be placed on the November 21, 2017, OPWA agenda for consideration and action. 4. Discussion relating to Communications Tower Project, Owasso Public Safety Operations and Training Complex Mark Stuckey presented the item and discussion was held. It was further explained that an item would be placed on the November 21, 2017, City Council agenda for consideration and action. 5. Discussion relating to Supplemental Appropriation for Carryover Budgets Linda Jones presented the item. It was further explained that items would be placed on the November 21, 2017, City Council and OPWA agendas for consideration and action. Owasso City Council, OPWA & OPGA November 14, 2017 Page 2 b. Discussion relating to various Council Policies Review and Revision A. Annexation Committee B. Check Signing Policy Julie Stevens presented each item and discussion was held. It was further explained that item 6A would be placed on the November 21, 2017, City Council agenda and item 613 would be placed on the November 21, 2017 City Council, OPWA, and OPGA agendas for consideration and action, 7. Discussion relating to Administrative items A. Hazard Mitigation Grant Program B. Ordinance amending Part 5, Building Regulations and Codes, relating to Permit Fees C. Fees for Community Development & Building Services Sherry Bishop presented each item and discussion was held. It was further explained that items 7B and 7C would be placed on the November 21, 2017, City Council agenda for consideration and action. 8. Discussion relating to Code of Ordinances Review - Part 1, General Provisions and Part 2, Administration & Government Julie Lombardi presented the item and discussion was held. It was further explained that this item would be placed on the December work session agenda for additional discussion. 9. Discussion relating to City Manager items Warren Lehr Monthly sales tax report- Linda Jones presented the sales tax report and discussion as held. City Manager report - Mr. Lehr and Ms. Lombardi reported on the Tulsa County Board of Adjustment meeting held November 14, 2017, more specifically the denial of CBOA-2651 requesting a Special Exception to permit mining and mineral processing in an AG (Agricultural) District located at 14219 E 66 St N. Calling an Election for Council Wards 1 & 2 - Mr. Lehr advised that a resolution calling an election for selecting representation would be placed on the November 21, 2017, consent agenda for consideration and approval. 10. City Council/Trustee comments and inquiries Councilor Moberly commented on a Clean Air presentation made during the November 14, 2017, INCOG Board of Directors Meeting. 11. Adjournment The meeting adjourned at 7:39 pm. Lyndell Dunn, Mayor/Chair Juliann M. Stevens, Deputy City Clerk Claims List - 11/21/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS-FUEL $1,032.71 JPMORGAN CHASE BANK USPS-SHIPPING $12.50 CART OPERATIONS -Total $1,045.21 JPMORGAN CHASE BANK BROWN FARMS -SOD $190.00 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $271.60 JPMORGAN CHASE BANK GREEN ACRE -RR TIES $455.00 JPMORGAN CHASE BANK HARRELLS-DYE $79.00 JPMORGAN CHASE BANK KEELING CO-GRATE/FLAG $67.08 JPMORGAN CHASE BANK LAWSON-PARTS $232.53 JPMORGAN CHASE BANK LOCKE-SPLICE KITS $23.89 JPMORGAN CHASE BANK LOWES-CONCRETE $45.00 JPMORGAN CHASE BANK LOWES-FITTINGS $45.03 JPMORGAN CHASE BANK LOWES-SUPPLIES $54.63 JPMORGAN CHASE BANK LOWES-VALVE SOCES $82.33 JPMORGAN CHASE BANK LUBER BROS-CHAIN $178.13 JPMORGAN CHASE BANK LUBER BROS-PARTS $200.93 JPMORGAN CHASE BANK MW BEARING -BEARINGS $373.14 JPMORGAN CHASE BANK MW BEARING -REFUND ($31.14) JPMORGAN CHASE BANK OK GOLF ASSOC-DUES $75.00 JPMORGAN CHASE BANK OK TURFGRASS CONF-FEE $160.00 JPMORGAN CHASE BANK OREILLY-AIR FILTER $7,64 JPMORGAN CHASE BANK OREILLY-AIR FILTERS $32.63 JPMORGAN CHASE BANK OREILLY-BATTERIES $9.99 JPMORGAN CHASE BANK OREILLY-DEGREASER $11.67 JPMORGAN CHASE BANK OREILLY-DOOR HANDLE $17.18 JPMORGAN CHASE BANK OREILLY-FUSES $7.98 JPMORGAN CHASE BANK OREILLY-GEAR PULLER $6.99 JPMORGAN CHASE BANK OREILLY-HEADLIGHT $14.52 JPMORGAN CHASE BANK OREILLY-HYDRAULIC OIL $46.99 JPMORGAN CHASE BANK OREILLY-OIL FILTER $7.62 JPMORGAN CHASE BANK OREILLY-OIL FILTERS $18.03 JPMORGAN CHASE BANK OREILLY-OIL/FILTERS $261.59 JPMORGAN CHASE BANK OREILLY-PARTS $12.90 JPMORGAN CHASE BANK OREILLY-RETURN ($20.06) JPMORGAN CHASE BANK OREILLY-SOCKET SET $24.99 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS $35.95 JPMORGAN CHASE BANK OREILLY-SUPPLIES $2.99 JPMORGAN CHASE BANK OREILLY-WRENCH SET $69.99 JPMORGAN CHASE BANK P&K EQUIP -BLADES $20.34 JPMORGAN CHASE BANK P&K EQUIP -CHAIN $26.99 JPMORGAN CHASE BANK P&K EQUIP -PARTS $3.00 JPMORGAN CHASE BANK P&K EQUIP -REPAIR $137.08 E Claims List-11121/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK PROF TURF PROD -PARTS $443.04 JPMORGAN CHASE BANK TIMMONS OIL -FUEL FILT $1,854.24 JPMORGAN CHASE BANK UNITED RENTALS -RENTAL $371.45 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $52.51 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $7,181.34 JPMORGAN CHASE BANK ADMIRAL EXP-REC PAPER $68.72 JPMORGAN CHASE BANK SAMS-SUPPLIES $82.15 JPMORGAN CHASE BANK SYSCO-SUPPLIES $181.73 JPMORGAN CHASE BANK TONER CTRL-TONER $49.00 JPMORGAN CHASE BANK UNITED LINEN -SUPPLIES $95.56 FOOD & BEV -Total $477.16 AT&T LONG DISTANCE PHONE $1.59 AT&T LONG DISTANCE LONG DISTANCE PHONE $35.84 JPMORGAN CHASE BANK ACUSHNET-BAG $80.00 JPMORGAN CHASE BANK AMUNDSEN-ICE MAKER $254.00 JPMORGAN CHASE BANK FABRITEC-COVER $151.00 JPMORGAN CHASE BANK GOLF SCORECARDS -CARDS $1,157.00 JPMORGAN CHASE BANK HANES-UNIFORM $76.64 JPMORGAN CHASE BANK LOWES-BATTERIES $37.86 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $20.78 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $204.12 GOLFADMIN -Total $2,018.83 JPMORGAN CHASE BANK GOLF CLUB -TESTING FEE $45,00 JPMORGAN CHASE BANK PGA -DUES $560.00 JPMORGAN CHASE BANK TEXOMA-SUPPLIES $83.91 GOLFSHOP -Total $688.91 BGR DAILY ACCT. REIMS GOLF PETTY CASH $210.15 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE $6,069.60 JPMORGAN CHASE BANK EXECUTIVE -COFFEE $122.99 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGES $296.43 JPMORGAN CHASE BANK MI RANCHO -FOOD $34.81 JPMORGAN CHASE BANK NEW BALANCE-MERCHANDI $700.38 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE $1,179.50 JPMORGAN CHASE BANK SAMS-FOOD $337A9 JPMORGAN CHASE BANK SYSCO-FOOD $369.19 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDIS $77.44 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE $66.32 JPMORGAN CHASE BANK WALMART-FOOD - $24.88 OPGA -Total $9,488.88 2 Claims List - 11/21/2017 Fund Vendor Name Payable Description Payment Amount 55 OPGA -Total $20,900.33 OPGA Grand Total $20,900.33 sn The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Golf Authority FROM: Sherry Bishop Assistant City Manager SUBJECT: Check Signing Policy DATE: November 17, 2017 BACKGROUND The proposed "Owasso City Council/OPWA/OPGA Policy Statement 2017-02- Check Signing" would replace the "City of Owasso Municipal Check Signing Policy Statement" approved March 16, 1993. Oklahoma statutes provide that checks are prepared and signed in accordance with procedures and requirements provided by municipal ordinance or in the absence of an ordinance, by the treasurer. In 1993, Owasso did not have an ordinance addressing the authority to sign checks. With four employees in the finance department, only the treasurer or acting treasurer was authorized to sign checks for the city. Ordinance 819, approved in 2005, established the procedures and requirements for preparing and signing checks. The Owasso Code of Ordinances, Chapter 1, Finance and Budget Administration, Sections 7-102 and 7-106 authorize the treasurer to sign checks. The proposed policy is based on that authority and accommodates current staffing and changes in electronic banking. The proposed Check Signing Policy states: • The treasurer, deputy treasurer and acting treasurer are authorized to sign checks and to authorize electronic funds transfers. • The court clerk and deputy court clerk are authorized to sign checks drawn on the municipal court bond fund. • Other employees may be designated to sign petty cash checks. RECOMMENDATION: Staff recommends approval of the "Owasso City Council/OPWA/OPGA Policy Statement 2017- 02 - Check Signing." ATTACHMENTS: Owasso City Council/OPWA/OPGA Policy Statement 2017-02 - Check Signing City of Owasso Municipal Check Signing Policy Statement - approved March 16, 1993 OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY POLICY STATEMENT 2017-02 Check Signing The expressed purpose of this statement is to formalize a policy addressing the authority to sign checks for the City of Owasso, the Owasso Public Works Authority and the Owasso Public Golf Authority. This policy repeals and replaces the "Municipal Check Signing Policy" approved March 16, 1993. The City of Owasso conforms to Title 11, Section 17-102(B) regarding the signing of municipal checks and municipal warrants by the municipal treasurer. The City of Owasso Code of Ordinances, Chapter 1, Finance and Budget Administration, Sections 7-102 and 7-106, authorizes the treasurer to sign checks. The treasurer, the deputy treasurer and the acting treasurer are authorized to sign all checks and to authorize electronic funds transfers. The court clerk and deputy court clerk are authorized to sign checks drawn on the municipal court bond fund. Other employees may be designated to sign petty cash checks pursuant to administrative policy. PASSED AND APPROVED this 21$t day of November, 2017 by Owasso City Council Owasso Public Works Authority Owasso Public Golf Authority Lyndell Dunn, Mayor/OPWA Chair/OPGA Chair (SEAL) ATTEST: Sherry Bishop, City Clerk/Authority Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney/Authority Attorney Attachment C CITY OF OWASSO MUNICIPAL CHECK SIGNING POLICY STATEMENT It shall be the policy of the Owasso City Council and the Owasso Public Works Authority to conform with Title 11, Section 17-102(B) regarding the signing of municipal checks and municipal warrants. All municipal checks/warrants shall be signed by the municipal treasurer or acting treasurer pursuant to written procedures promulgated by the administrative staff. Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/11/17 Payroll Expenses Total Expenses 2,308.06 2,034.20 11,738.54 2,344.57 3,405.75 3,777.69 2,280.53 17,538.41 3,782.79 5,113.40 FUND TOTAL 21,831.12 32,492.82 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of October 31, 2017 October 31, 2017 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees $ 39,609 $ 193,796 $ 538,200 36.01 % Merchandise sales 8,915 44,188 135,000 32.73% COS -- merchandise (5,609) (33,470) (104,000) 32.18% Cart Rental 8,915 59,073 125,000 47.26% Food & beverage 10,319 55,704 161,376 34.52% COS -- food & beverage (4,336) (24,648) (67,215) 36.67% Other Revenue (2) 596 700 85.14% TOTAL OPERATING REVENUES $ 57,811 $ 295,238 $ 789,061 37.42% OPERATING EXPENSES: Golf Shop $ (8,860) $ (42,641) $ (141,375) 30.16% Cart Operations (9,928) (43,070) (115,127) 37.41% Golf Course Maintenance (61,142) (264,205) (719,509) 36.72% Food & Beverage (10,137) (45,662) (139,962) 32.62% Golf Administration (23,627) (80,415) (222,970) 36.07% TOTAL OPERATING EXPENSES $ (113,693) $ (475,991) $ (1,338,943) 35.55% OPERATING INCOME (LOSS) $ (55,882) $ (180,753) $ (549,882) Transfer from General $ $ $ 649,882 0.00% Transfer from OPWA 326,201 0.00% TOTAL OTHER REVENUES $ $ $ 976,083 0.00% NET INCOME (LOSS) $ (55,882) $ (180,753) $ 426,201 ENCUMBRANCES OUTSTANDING $ (88,765) FUND BALANCE (Budgetary Basis) Beginning Balance (3,328,783) (3,328,783) Ending Balance $ (3,598,301) $ (2,902,582)