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2017.12.05_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 5, 2017 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Don Cason of of Owasso Foursquare Church, Hope Chapel 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Compassion Heidi Meissner, Owasso Business Owner 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 21, 2017, Regular Meeting B. Approve claims C. Accept the 2017 Justice Assistance Grant, authorize the City Manager to sign the grant contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $9,384.00. D. Authorize the Mayor to execute the following Urban Engineering Services Agreements: o Wallace Engineering, Structural Consultants, Incorporated for water lines, water valves, fire hydrants, concrete driveways, sidewalks, curb and gutter, storm sewer and curb ramps for the Seven6Main development on the southeast corner of E 76 St N and Main Street Kellogg Engineering, Incorporated for a sanitary sewer force main for the Patriot Club House located along N 177 E Ave and Patriot Drive Khoury Engineering, Incorporated for sanitary sewer line, sidewalk and driveway to serve Western Sun Federal Credit Union located at 14010 E 1 16 St N 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to Ordinance 1118, rezoning property referenced in application OZ- 17 -07, assigning a CS (Commercial Shopping) zoning designation (northwest corner of E 106th St N & N Garnett Rd) Morgan Pemberton Staff recommends approval of Ordinance 1 1 18. Owasso City Council December 5, 2017 Page 2 9. Consideration and appropriate action relating to a bid for a gravity sewer line to replace the Remington Place Liff Station as part of the East 116th Street North from Garnett Road to North 129th East Avenue Roadway Improvements Daniel Dearing Staff recommends awarding the construction contract to Cross -Bo Construction in the amount of $409,940.00. 10. Report from City Manager • Monthly Public Works Project Status Report 11. Report from City Attorney 12. Report from City Councilors 13. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 11 /25/17 • Health Care Self- Insurance Claims - dated as of 11 /30/17 • DEQ Permit No. SL000072170769 for the construction of 1,930 linear feet of eight (8) inch PVC pipe and all appurtenances for sewer line extension to serve the Hale Acres Subdivision, Tulsa County, Oklahoma • DEQ Permit No. SL000066170768 for the construction of 7,561 linear feet of four (4) inch PVC sanitary force main and all appurtenances to serve the Patriot Golf Course Clubhouse, Rogers County, Oklahoma • DEQ Permit No. WL00072170757 for the construction of 690 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Casey's General Store, Tulsa County, Oklahoma 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 1, 2017. Sherry Bisho , City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 21, 2017 The Owasso City Council met in regular session on Tuesday, November 21, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 17, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Glenn Shaffer of Destiny Life Church. 3. Flag Salute Vice -Mayor Kelley led the flag salute. 4. Roil Call Present Absent Mayor - Lyndell Dunn None Vice -Mayor - Chris Kelley Councilor -Doug Bonebrake Councilor -Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 7, 2017, Regular Meeting • November 14, 2017, Regular Meeting B. Approve claims C. Accept the Department of Justice, Bullet Proof Vest Grant and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $6,118.75 D. Approve Resolution 2017 -23, calling an election for the purpose of electing City Council representation for Ward 1 and Ward 2 Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $553,921.35. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council November 21, 2017 Page 2 Consideration and appropriate action relating to Ordinance 1114, annexing property referenced in application OA -17 -06 and rezoning property referenced in application OZ -17- 07, assigning a CS (Commercial Shopping) zoning designation (northwest corner of E 106th St N & N Garnett Rd) Mayor Dunn announced an error in the zoning designation listed on the agenda for this item and staff is requesting that Council consider the annexation request only at this time. Morgan Pemberton presented the item recommending approval of Ordinance 1114, annexing property referenced in application OA- 17 -06. There were no comments from the audience. Mayor Dunn moved to amend proposed Ordinance 1114 by striking all reference to zoning application OZ -17 -07 with the understanding that the zoning request will come before the Council at a future date, seconded by Mr. Bush to approve Ordinance 1114, as amended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to Ordinance 1114, declaring an emergency and authorizing the emergency ordinance to become effective upon the date of approval by the City Council Bronce Stephenson presented the item recommending approval of the emergency clause making the Ordinance effective immediately. The emergency clause is necessary because of the timing of the upcoming City Council elections. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the attachment of an emergency clause, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to Ordinance 1115, annexing property referenced in application OA -17 -07 (southeast corner of E 86 St N & N Memorial Dr) Karl Fritschen presented the item recommending of approval of Ordinance 1 1 15. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Ordinance 1 1 15, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to Ordinance 1115, declaring an emergency and authorizing the emergency ordinance to become effective upon the date of approval by the City Council Karl Fritschen presented the item recommending approval of the emergency clause making the Ordinance effective immediately. The emergency clause is necessary because of the timing of the upcoming City Council elections. There were no comments from the audience. Dr. Kelley moved, seconded by Mr. Bonebrake to approve the attachment of an emergency clause, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Owasso City Council November 21, 2017 Page 3 Motion carried: 5 -0 11. Consideration and appropriate action relating to Ordinance 1116, closing to the public use a utility easement - Brookfield Crossing Offsite Drainage Easement Karl Fritschen presented the item recommending approval of Ordinance 1 1 16. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve Ordinance 1 1 16, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the Annexation Policy approved by City Council on March 1, 1988 Julie Stevens presented the item recommending to repeal the 1988 Annexation Policy, to include dissolving the standing Annexation Committee. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to repeal the 1988 Annexation Policy and dissolve the Annexation Committee, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to Owasso City Council /OPWA /OPGA Policy Statement 2017 -02 - Check Signing Julie Stevens presented the item recommending approval of Policy Statement 2017 -02, Check Signing, repealing and replacing the "Municipal Check Signing Policy" of 1993. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve Policy Statement 2017 -02, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the purchase of a Communications Tower for the Owasso Public Safety Operations and Training Complex Mark Stuckey presented the item recommending approval of the purchase of a communications tower to include installation, from JTS of Dallas, Texas, in the amount of $63,993.58 per the State of Oklahoma Office of Management and Enterprise Services Contract ITSW 1027. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the purchase of a communications tower, including installation, as recommended per the State of Oklahoma Office of Management and Enterprise Services Contract ITSW 1027. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council November 21, 2017 Page 4 15. Consideration and appropriate action relating to a budget amendment for Carryover Budgets for re- appropriation in PY 2017 - 2018 Linda Jones presented the item recommending approval of the following FY 2017 - 2018 budget amendments: • Increase the estimated revenues by $41,566 and the appropriation for expenditures by $294,617 in the General Fund; • Increase the appropriation for expenditures in the Street Department, Half -Penny Sales Tax fund by $632,260; • Increase the appropriation for expenditures in the Hotel Tax Fund by $8,000; and • Increase the appropriation for expenditures in the Stormwater Management Fund by $307,310. There were no comments from the audience. Dr. Kelley moved, seconded by Mr. Bush to approve the budget amendment as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to Ordinance 1117, an ordinance relating to the Owasso Code of Ordinances, Part 5, Building Regulations and Codes, Chapter 1, Building Codes and Permits, and Chapter 10, Remodeling, amending in part and repealing in part said Chapters; and repealing all ordinances or parts of ordinances in conflict Sherry Bishop presented the item recommending approval of Ordinance 1 1 17. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley, YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to Ordinance 1117, declaring an emergency and authorizing the emergency ordinance to become effective upon the date of approval by the City Council Sherry Bishop presented the item recommending approval of the attachment of an emergency clause making the Ordinance effective immediately. The emergency clause is necessary to remove the conflict between the ordinance and fees approved by resolution. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve the attachment of an emergency clause, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to Resolution 2017 -22, establishing rates and fees for all community development and building services Sherry Bishop presented the item recommending approval of Resolution 2017 -22. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bush to approve Resolution 2017 -22, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council November 21, 2017 Page 5 19. Consideration and appropriate action relating to approval of a settlement in Cody Mathews v. City of Owasso, et al., 16 -CV- 438- GKf -JPJ Julie Trout Lombardi presented the item recommending approval of the proposed settlement in the amount of $40,000, authorizing payment of the settlement to Cody Mathews, his attorneys and any other necessary lien holders or parties, and authorizing the City Manager to execute all final settlement documents. There were no comments from the audience. Ms. Moberly moved, seconded by Mr. Bonebrake to approve the settlement agreement, authorize the City Manager to execute all final settlement documents, and payment in the amount of $40,000 to Cody Mathews, his attorneys and any other necessary lien holders or parties, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 20. Report from City Manager Larry Langford presented the Vision Project update. Mr. Lehr acknowledged recent city events. 21. Report from City Attorney None 22. Report from City Councilors Councilors commented on recent community events and efforts of staff. 23. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 1 1 /1 1/ 17 • Health Care Self- Insurance Claims - dated as of 11 /16/17 • Monthly Budget Status Report - October 2017 • DEQ Permit No. SL000072170749 for the construction of 13 linear feet of eight (8) inch PVC 2,536 linear feet of fifteen (15) inch PVC, 27 linear feet of sixteen (16) inch PVC sanitary sewer line and all appurtenances to serve the Remington Place Subdivision, Tulsa County, Oklahoma 24. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 25. Adjournment Dr. Kelley moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:35 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Claims List - 12/5/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP IPSO ELECTRIC USE $153.20 GEN ANIMAL CONTROL -Total $153.20 AEPIPSO ELECTRIC USE $23.48 JPMORGAN CHASE BANK LOWES- GRINDING WHEEL $49.98 OWASSO TOP SOIL DIRT $65.00 SPOK, INC. PAGER USE $8.90 GEN CEMETERY -Total $147.36 AEP /PSO ELECTRIC USE $1,031.89 DRAKE SYSTEMS INC COPIER LEASE $491.70 GEN COMMUNITY CENTER -Total $1,523.59 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $141.58 JPMORGAN CHASE BANK PIKEPASS -FEES $9.75 GEN COMMUNITY DEVELOPMENT - Total" $151.33 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $39.89 GEN CULTURE & RECREATION -Total $39.89 AEPIPSO ELECTRIC USE $150.73 GEN EMERG PREPAREDNESS -Total $150.73 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $89.97 JPMORGAN CHASE BANK ATWOODS -BOOTS $129.99 JPMORGAN CHASE BANK GRAPHIC RES- SUPPLIES $614.00 GEN ENGINEERING -Total $833.96 GOVERNMENT FINANCE OFFICERS ASSOC MEMBERSHIP DUES $250.00 GOVERNMENT FINANCE OFFICERS ASSOC MEMBERSHIP FEE $25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $8.96 GEN FINANCE -Total $283.96 AEP /PSO ELECTRIC USE $2,839.49 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $29.99 JPMORGAN CHASE BANK AMER WASTE- RENTAL $81.32 MCAFEE &TAFT LEGALPERSONNEL $175.00 MCAFEE &TAFT LEGAL - PERSONNEL $225.00 NEWTON, O'CONNOR, TURNER & GENERAL MATTERS $646.25 KETCHUM TULSA COUNTY TREASURER REAL ESTATE TAX $2.00 GEN GENERAL GOVERNMENT -Total $3,999.05 AEP IPSO ELECTRIC USE $91.85 GEN HISTORICAL MUSEUM -Total $91.85 DAVID D. RICE TRAINING $450.00 JPMORGAN CHASE BANK CHARACTER INITIATIVE $201.30 JPMORGAN CHASE BANK EB ADV ORTHO- SEMINAR $25.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION $127.36 1 Claims List - 12/5/2017 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ICIMS -APP TRACKING $200.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $21.47 JPMORGAN CHASE BANK OWASSOISMS- ADVERTISE $95.00 GEN HUMAN RESOURCES -Total PIKEPASS -FEES $1,120.13 ICON ENTERPRISES, INC WEB SITE HOSTING $5,376.00 GEN INFORMATION TECH - Total MOWING $5,376.00 JPMORGAN CHASE BANK AMAZON -BOOKS $24114 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $3.19 GEN MANAGERIAL -Total PARKS ELECTRIC $244.93 AEPIPSO ELECTRIC USE $1,964.04 JPMORGAN CHASE BANK C &C SUPPLY - SUPPLIES $38.25 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $100.97 JPMORGAN CHASE BANK LOWES- SUPPLIES $62.90 JPMORGAN CHASE BANK PIKEPASS -FEES $7.20 JPMORGAN CHASE BANK PROPET DISTRIB -PARTS $395.95 OLEN MASINGALE MOWING $1,720.00 ROGERS COUNTY RURAL WATER PARKS WATER SERVICE $308.75 DISTRICT VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $58.01 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE $36.00 GEN PARKS -Total $4,692.07 AEP /PSO ELECTRIC USE $291.88 GEN POLICE COMMUNICATIONS -Total $291.88 JPMORGAN CHASE BANK BROWN CO -REBAR $105.32 JPMORGAN CHASE BANK FASTENAL -PARTS $33.05 JPMORGAN CHASE BANK HOME DEPOT - BLADES $49.97 JPMORGAN CHASE BANK LOWES -KEYS $6.87 JPMORGAN CHASE BANK STANDARD SPLY- BLADES $119.98 JPMORGAN CHASE BANK STANDARD SPLY- REPAIR $15033 SPOK, INC. PAGER USE $35.60 GEN STORMWATER -Total $501.12 AMAX SIGN COMPANY, INC NAME AND TITLE PLATES @ C $78.00 JPMORGAN CHASE BANK ALARM BILL SVC -FEES $90.00 JPMORGAN CHASE BANK LOT A- PARKING $7.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $7.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $4.17 GEN SUPPORT SERVICES -Total $187.11 GENERAL -Total $19,788.16 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ACID REMAP -APP $1,793.75 JPMORGAN CHASE BANK EXCELLANCE -PARTS $877.03 2 Fund 20 AMBULANCE SERVICE Claims List - 12/5/2017 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK MEDICLAIMS INC Payable Description Payment Amount GLOBAL INDUST- SUPPLIE $398.71 JIM GLOVER- REPAIRS $189.15 SUMMIT -PARTS $123.89 BILLING SERVICES $14,578.64 AMBULANCE -Total $17,961.17 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $40.00 AMBULANCE SERVICE -Total $40.00 AMBULANCE SERVICE -Total $18,001.17 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $8,112.53 E911 COMMUNICATIONS -Total $8,112.53 E -911 -Total $8,112.53 25 HOTEL TAX AEP IPSO ELECTRIC USE $23.54 HOTEL TAX ECON DEV -Total $2154 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $26.06 JPMORGAN CHASE BANK PIKEPASS -FEES STRONG NEIGHBORHOODS -Total $8.80 $34.86 HOTELTAX -Total $58.40 27 STORMWATER MANAGEMENT AEP /PSO ELECTRIC USE - $465.80 JACQUELYN BROOKE KONONCHUK JPMORGAN CHASE BANK LOT MAINTENANCE OF OKLAHOMA, INC. SERVICES $340.00 TX TAG -TOLL FEE $22.73 MOWING $82102 STORMWATER - STORMWATER -Total $1,651.55 STORMWATER MANAGEMENT -Total $1,651.55 34 VISION TAX WALTER P MOORE AND ASSOCIATES ENGINEERING SERVICES - 11 $11,255.50 VSN RECAP 129TH TO 169 -Total $11,255.50 VISION TAX -Total $12,101.00 $11,255.50 36 CAPITAL IMPROV GRANTS GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECT] $72,065.73 IMAGENET- RENTAL VSN 202576TH /MAIN INTERS -Total $72,065.73 CAPITAL IMPROV GRANTS -Total $72,065.73 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $3,344.23 BIG POPPY'S UNIFORMS & APPAREL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFORMS $12,101.00 CHIEF - UNIFORMS $4,579.00 ELITE CRETE - REPAIRS $9,041.68 IMAGENET- RENTAL $440.17 INT'L ASSOC FIRE -DUES $453.00 LIBERTY FLAGS -FLAGS $1,512.00 LODGING EXPENSE $93.00 LOWES -HOSE VALVE $7.95 LOWES- SUPPLIES $162.19 Claims List - 12/5/2017 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK MEETING EXPENSE $140.33 JPMORGAN CHASE BANK N SAFETY- FLASHLIGHTS $3,207.20 JPMORGAN CHASE BANK NAFECO- UNIFORMS $664.00 JPMORGAN CHASE BANK NEWEGG - BATTERIES $229.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $70.08 JPMORGAN CHASE BANK OMSTEAD SVC- REPAIRS $213.80 JPMORGAN CHASE BANK OREILLY -DEF FLUID - $82.99 JPMORGAN CHASE BANK OREILLY - REFUND ($7.99) JPMORGAN CHASE BANK OREILLY -WIPER BLADES $38.00 JPMORGAN CHASE BANK PIKEPASS -FEES $26.15 JPMORGAN CHASE BANK RESIDENCE INN - REFUND ($236.91) JPMORGAN CHASE BANK SAMS - BATTERIES $45.23 JPMORGAN CHASE BANK SAMS- FURNITURE $398.00 JPMORGAN CHASE BANK SAMS - REFUND ($21.76) JPMORGAN CHASE BANK SAMS - SUPPLIES $9.98 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $47.98 JPMORGAN CHASE BANK TRAVEL EXPENSE $32.64 JPMORGAN CHASE BANK LISPS- POSTAGE $3.32 JPMORGAN CHASE BANK WALMART- BRUSHES $19.41 JPMORGAN CHASE BANK WALMART- SUPPLIES $58.64 SALES TAX FUND -FIRE -Total $36,755.29 SALES TAX FIRE •Total $36,755.29 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $3,512.17 SPOK, INC. PAGER USE $26.70 SALES TAX FUND- POLICE -Total $3,538.87 SALES TAX POLICE -Total $3,538.87 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,796.88 APAC - OKLAHOMA, INC. ASPHALT $630.24 FELKINS ENTERPRISES, LLC BANNERS $95.00 JPMORGAN CHASE BANK ATWOODS -BOOTS $146.98 JPMORGAN CHASE BANK FASTENAL -HARD HAT $16.99 JPMORGAN CHASE BANK INTERSTATE -PARTS $183.60 JPMORGAN CHASE BANK LOWES -FORM SCREWS $29.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $55.46 JPMORGAN CHASE BANK PMSI -PPE $48.00 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 KIMLEY -HORN AND ASSOCIATES INC TRAFFIC SIGNAL STUDY -E $5,200.00 SIGNALTEK INC TRAFFIC SIGNAL MAINT $2,300.02 SPOK, INC. PAGER USE $202.25 TRAFFIC ENGINEERING CONSULTANTS,INC SYSTEM TIMING UPDATE $11,715.00 TWIN CITIES READY MIX, INC CONCRETE $4,007.50 4 Fund 39 SALES TAX STREETS Claims List - 1215/2017 Vendor Name SALES TAX FUND- STREETS -Total Payable Description Payment Amount $26,597.90 SALES TAX STREETS - Total $26,597.90 40 CAPITAL IMPROVEMENTS DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $957.00 CI - E 76TH ST WIDENING -Total $957.00 JPMORGAN CHASE BANK GRAPHIC RES- SERVICE $431.24 CIP SRVC RD IMP 106.116 -Total $431.24 BECCO CONTRACTORS INC FY 16 -18 STREET REHAB PRO $184,031.29 CIP ST REHAB BECCO 16.18 -Total $184,031.29 CAPITAL IMPROVEMENTS -Total $185,419.53 70 CITY GARAGE AEP IPSO ELECTRIC USE $401.99 AT &T MOBILITY WIRELESS SERVICE $58.15 JPMORGAN CHASE BANK BUMP2BUMP -CORE RETURN ($215.00) JPMORGAN CHASE BANK OREILLY -PART RESALE $554.38 JPMORGAN CHASE BANK OREILLY- SUPPLIES $6.79 CITY GARAGE -Total $806.31 CITY GARAGE -Total $806.31 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $5,335.59 WORKERS' COMP SELF -INS -Total $5,335.59 WORKERS' COMP SELF -INS -Total $5,335.59 77 GENERAL LIABILITY- PROPERT NEWTON, O'CONNOR, TURNER & CODY MATHEWS $13,948.85 KETCHUM NEWTON, O'CONNOR, TURNER & MIKE DENTON $1,127.50 KETCHUM RICH & CARTMILL, INC INSURANCE $20,390.00 GEN LIAB -PROP SELF INS -Total $35,466.35 GENERAL LIABILITY - PROPERT -Total $35,466.35 City Grand Total $424,852.88 .... MPIR Charac ter •REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Supplemental Appropriation - Justice Assistance Grant DATE: December 1, 2017 BACKGROUND: The Edward Byrne Memorial Justice Assistance Grant (JAG) is administered by the Oklahoma District Attorney's Council using federal funding from the U.S. Department of Justice and is aimed at reducing or preventing violent crime. The grant was named in honor of New York City Police Officer Edward Byrne, who was tragically shot and killed in the line of duty in 1988. City, county and state law enforcement agencies can apply for a portion of the JAG funds through the competitive grant process. The Owasso Police Department was previously awarded funding under the JAG grant in 2014, 2015, and 2016. In September 2017, the Owasso Police Department submitted an application packet for the 2017 Justice Assistance Grant. On November 19, 2017, the department received notification that grant funds had been approved in the amount of $9,384.00. The reimbursement -based grant funds are specified for the purchase of two Mobile Data Terminals (MDTs) for installation into patrol vehicles. RECOMMENDATION: Staff recommends acceptance of the 2017 Justice Assistance Grant, authorization for the City Manager to sign the grant contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $9,384.00. ATTACHMENT: 2017 JAG Grant Award Notice JAG -LLE- 2017 - OWASSO CI -00113 2017 JUSTICE ASSISTANCE GRANT LOCAL LAW ENFORCEMENT IMPORTANT DATES Award Perlod: January 1. 2018 - June 30, 2018 Januaro1.2016 Earliest Date Equipment Can be Ordered February 2.2018 Award Packet completed In OK Grants June30.2016 Last Date Equipment Can be Purchased /Encumbered Using a Purchase Order Auoust 15.2018 Close -Out Documents (A-5 Form for JAG -LLE and A-B Form), Copies of invoices, Copies of Purchase Orders, and Copies of Checks due to DAC The Basics Award Period — January 1, 2018 through June 30, 2018 Equipment ordered /purchased prior to January 1, 2018, or encumbered after June 30, 2018, will NOT be reimbursed Chief Executive Officer (CEO) has official signature authority to make financial and programmatic commitments on behalf of the agency • CEO must be the mayor, city manager, chairperson of the County Commission, or an authorized tribal leader, because the award is to your county or town, not to the agency, and not to the project director • The CEO's signature on the award documents and special conditions indicates their willingness to abide by the rules Project Director • The person responsible for overall grant activities Fiscal Officer • The person who completes the financial reports related to the financial activity of the grant The Project Director and the Fiscal Officer cannot be the same person The Project Director, Fiscal Officer, and Authorized Official must be an employee or elected official of the applicant agency. Non-Supplanting • Supplanting is NOT allowed • Supplanting is when you reduce state and local budgets by replacing the monies with federal funds Purchasing of different equipment or reducing the quantity of equipment that was awarded is NOT allowed Extensions will not be granted The JAG -LLE grant is a Reimbursement Grant • Equipment must be purchased, received, and paid for before federal funds are reimbursed • Agencies will submit close -out documents in OKGrants for review • Unspent funds will not be reimbursed Accenting the Award Award Documents — Operative documents which obligate and reserve federal funds • Award Notice • Special Conditions (Terms and Conditions of the award) • Other Critical Documents Standard Assurances Drop Free Workplace — Required to maintain a drug free workplace. Equal Employment Opportunity- Must comply with all federal statutes that prohibit discrimination on the basis of race, color, national origin, religion, sex, age, or disability. Debarment- If proceedings have been initiated against you or if you have been convicted of, indicted for, either criminally or civilly, for fraud, embezzlement, forgery, bribery, falsification or destruction of records, making false statements, receiving stolen property, your agency can be debarred. Debarment or suspension has government -wide effect (i.e. no funding for schools, roads, etc.). Records Maintenance Organization • Keep all grant records in one accessible file Documents to Maintain • Award Documents Application, Award Notice, Special Conditions, A -1, A-4, A -10, A -12, Budget Form, Standard Assurances, Certifications Regarding Lobbying, EEOP Certification • Financial Documents Ledgers or spreadsheets, copies of checks, copies of invoices, purchase orders, and receipts • Correspondence Letters, memos, and emails from and to DAC, A -5, A-6, and any other documents relating to the grant How Long to Maintain Records Grant records must be maintained for 7 years If an audit is conducted, the records must be maintained until all audit findings are resolved Audits If federal expenditures (from all sources) are $750,000 or more during the applicant agency's 12 -month reporting period, they must submit an A -133 audit to DAC Mark Your Calendar Award Period — January 1, 2018, through June 30, 2018 January 1, 2018 • Earliest date equipment can be ordered • Equipment ordered prior to January 1, 2018, will be disallowed • Only the equipment listed on the Budget Form is allowable February 2, 2018 • Award documents due to DAC — must be submitted in OKGrants online system June 30, 2018 • Last date equipment can be purchased /encumbered using a purchase order August 15, 2018 • Close -out documents, copies of purchase orders, copies of invoices, and copies of checks due to DAC — must be submitted in OKGrants online system • Closeout Documents REQUIRED: 1. A -5 Statement of Equipment Purchases Certification 2. A -6 Equipment Inventory 3. Copies of Purchase Orders — Upload to OKGrants 4. Copies of Invoices— Upload to OKGrants 5. Copies of Checks— Upload to OKGrants How do I get reimbursed? • Log into OKGrants, search for your application by selecting My Applications, then select the grant number. At the DAC Application Menu, scroll down to Change the Status. Select View Status Options and select Grant Closeout Documents in Process. • At this point, select View Forms under View, Edit and Complete Forms. Scroll to the bottom of the page and you will find three (3) closeout document forms. • Complete the A -5 form and SAVE. • Complete the A-6 form and SAVE. On the required attachments page, you must upload your purchase order(s), invoice(s), and copies of checks. • Once all closeout documents are complete, select the grant number at the top of the page to go back to the DAC Application Menu. Scroll down to Change the Status. Select View Status Options and select Submit Closeout Documents. What happens next? DAC Staff will review your closeout documentation and will return it for modifications if required, or submit it for payment. You should receive payment within 3 weeks of DAC approval. Document Information: JAG•LLE•2017- OWASSO CI.00113 ✓ Details You are here: > DACAnDIICaBOn Manu > Forms Menu I Budget Instructions: Please complete this page and click SAVE. Fields will populate with Information and any same All be noted at this point Equipment* Source of Purchase" Quantity GETAC VI 10G3 Computer CDWG 2 Zebra RW 420 Printer CDWG 2 Zebra Ulon Printer Battery CDWG 2 DlgBalPersona 4500 Fingerprint Reader CDWG 2 CyberPmver Inverter CDWG 2 Gamber Johnson Notepad Credits Ultimate Vehicle Solution 2 Comp Side Mount Base Ultimate Vehicle Solution 2 Micuiating Side Arts Ultimate Vehicle Solution 2 Unit Price' Federal Funds Requested $3.100.70 $6,200.20 $1.630.00 $180.00 5170.00 $60.00 $680.00 $231.90 $231.90 5815.00 $90.00 $85.00 $30.00 $340.00 $115.95 $115.95 TOTAL $9,384.00 AWARD NOTICE Organization: PHONE: FA%: Federal ID Number: DUNS Number: Code: Program Director. OradOArrmual: Federal Match: This grant Is subject to Me terms and condltene by the District Attorneys Council (DAC) . The st rules, regNedans, and cousinons as set IoM in DepamneM or Justice (DO.) Ofice at Justice P acbordance vvth Me CeNfed Assurances antl: AWARD NOTICE Dleekt Altomeys Council 421 N.W. 13th, Suae 290 Oklahoma City OK 73103 (405) 2645008 FAX (405) 2645095 Oltyof Oaaseo SUBGRANTNO: (918)376 -1575 Project Name: (918) 376 -1589 STARTDATE: END DATE: 736069613 DAC CONTACT. 958056590 16017 Jason Woodruff $9.384.00 $0 JAG -LLE- 2017 -OWASSO CI -00113 JAG -LLE Equipment 111,2917 620/2017 Jerry George (405) 2645006 Me project in The subgrantee shall maintain separate accounts and accounting records for the subgrent funs, and shall maintain and furnish to DAC and DOJ upon request, detailed accounting and supportive records. The subgrantee shall file such reports reieWg to the subgront as are required by DAC and DOJ. AWARD BUDGET SUMMARY Awardetl Amount: $9,384.09 Check the AvreMed tmount and the Approved SudgelAmount on this page. See any comments in me Award Packet Instructions regarding budget adjustments as directed by the funding Board. If Me amounts are different andlar there am Instructions, you must go to the Detailed Equipment Budget page and the Overall Budget Summary page In Me Forms Menu to make correctors and adjustments. It the Awarded Amount and the Approved Budget Amount are the same and there are no corrections or comments In the Av2rd Packet Instructions, simply click SAVE. Budget category Approved Budget (from Application) Budget Changes Grant T Match Grant I Match Equpment $9.384,00 $0 TOTAL 59,304.00 1 $0 Allowable Equipment to be purchased: GETAC V110G3 Computer Zebra RW 420 Printer Zebra U -Ion Printer Battery Dlgitalloersone 45M Fingerprint Reader Cyba Omer Inverter Gamber Johnson Notepad Cradle Comp Side Mount Base Articulating Side Alm SPECIAL CONDITIONS Instructions: The Authorizing Official (Chief Executive Officer) must sign the Special Conditions where indicated. 2017 JUSTICE ASSISTANCE GRANT /LOCAL LAW ENFORCEMENT PROGRAM District Attorneys Council Special Conditions 1. The subgrantee agrees that the Award Document constitutes the operative document obligating and reserving the federal funds for use by the subgrantee. The obligation of the awarded funds is forfeited without further cause if the subgrantee fails to sign and return the Award Document and all other documents as required by the Federal Grants Division within 30 calendar days from the start date on the award, or by February 2, 2018. 2. The subgrantee must encumber the federal funds by June 30, 2018, and pay all expenditures by August 15, 2018. 3. The Project Director and the Fiscal Officer of the project may be required attend the Financial Meeting in Oklahoma City or online. Further information on this meeting will be provided to the subgrantee. 4. The Federal Grants Division will approve the goals and objectives section of all applications to ensure that the objectives are measurable. If requested, the subgrantee will be required to resubmit objectives that are measurable within 45 calendar days of the date on the award. The subgrantee will be notified if revised goals and objectives are required. 5. The recipient acknowledges that they are responsible for maintaining updated contact information in the OKGrants system. To update information in OKGrants for either the Authorized Official, Project Director, or Fiscal Officer, subgrantees must submit a Grant Adjustment Notice (GAN). 6. The subgrantee must maintain a current address, area code /telephone number, and email address with the DAC within the OKGrants system. If any information is incorrect or has changed since or during the award period, updates must be made within the OKGrants system to document changes. 7. The subgrantee assures that Limited English Proficiency (LEP) persons have meaningful access to the services under this program. "National origin" discrimination includes discrimination on the basis of LEP. To ensure compliance with Executive Order 13166, Title VI, and the Safe Streets Act, the subgrantee is required to take reasonable steps to ensure that LEP persons have meaningful access to its programs. Meaningful access may entail providing language assistance service, including oral and written translation when necessary. More information maybe found at: httos: / /www.lep.gov /. 8. The subgrantee agrees that all income generated as a direct result of this award shall be deemed program income. All program income must be accounted for and used for the allowable . program costs under this award. 9. The subgrantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds. The subgrantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by a subgrantee, or any second party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. Department of Justice (DOJ) Special Conditions 1. Compliance with DOJ Grants Financial Guide The subgrantee agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website (currently, the "2015 DOJ Grants Financial Guide "), including any updated version that may be posted during the period of performance. 2. Requirements related to "de minimis" indirect cost rate A subgrantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OUP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 3. Requirement to report potentially duplicative funding If the subgrantee currently has other active awards of federal funds, or if the subgrantee receives any other award of federal funds during the period of performance for this award, the subgrantee promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by DOJ awarding agency, must seek a budget - modification or change-of- project- scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 4. All subawards ( "subgrants ") must have specific federal authorization The subgrantee, and any subrecipient at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that — for purposes of federal grants administrative requirements — OJP considers a "subaward" (and therefore does not consider a procurement "contract'). 5. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 The subgrantee, and any subrecipient at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that — for purposes of federal grants administrative requirements — OJP considers a procurement "contract" (and therefore does not consider a subaward). 6. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The subgrantee must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of subgrantee or individuals defined (for purposes of this condition) as "employees" of the subgrantee. 7. Requirement for data on performance and effectiveness under the award The subgrantee must collect and maintain data that measure the performance and effectiveness of activities under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. 8. OJP Training Guiding Principles Any training or training materials that the subgrantee develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at hftp://oip.qovlfunding/oir)traininqquidinggrinciples.htm. 9. Effect of failure to address audit issues The subgrantee understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. The subgrantee agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "highrisk" for purposes of the DOJ high -risk grantee list. 10. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The subgrantee, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 11. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2017) The subgrantee must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at htto: / /oiP.gov /funding /Explore /FY2016- AopropriationsLawRestrictions.htm, and are incorporated by reference here. 12. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The subgrantee must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by -- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline @usdoj.gov; and /or (3) the DOJ DIG hotline: (contact information in English and Spanish) at (800) 869- 4499 (phone) or (202) 616 -9881 (fax). Additional information is available from the DOJ OIG website at htto: / /www.usdoi.gov /oig. 13. Restrictions and certifications regarding non - disclosure agreements and related matters No subgrantee under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the subgrantee — a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 14. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The subgrantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. 15. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages subgrantee to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 16. The subgrantee agrees to comply with DAC grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The subgrantee agrees to provide to DAC all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the subgrantee agrees to abide by reasonable deadlines set by DAC for providing the requested documents. Failure to cooperate with DAC's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and /or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 17. The subgrantee agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 ( FFATA), are posted on the Office of Justice Programs web site at http: / /ojp.gov /funding /Explore /FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non- profit organization that he or she may own or operate in his or her name). 18. The subgrantee agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c) -(d). Recipient may not satisfy such a fine with federal funds. 19. Subgrantee agrees to comply with the requirements of 26 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 20. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http:/ /www.oip,usdoi.gov /BJA/resource /nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 21. JAG -LLE funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 22. Ballistic- resistant and stab - resistant body armor purchased with JAG -LLE funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http: / /nij.gov), In addition, ballistic- resistant and stab- resistant body armor purchased must be American made. The latest NIJ standard information can be found here: http: / /www.nil.gov/ topics /technologvlbody- armor /safetyinitiative htm. 23. The subgrantee agrees to submit a signed certification that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subgrantees planning to utilize JAG funds for ballistic- resistant and stab - resistant body armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 24. Subgrantee understands and agrees that award funds may not be used for items that are listed on the Prohibited Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The Prohibited Expenditure list may be accessed here: https://www,bia.gov/funding/JAGControlledPurchaseList.pd . 25. Subgrantee understands and agrees that award funds may not be used for items that are listed on the Controlled Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval for purchase or acquisitions may be accessed here: https://www.bia.gov/funding/JAGControlledPurchaseList.pd . 26. The subgrantee understands that, pursuant to recommendation 2.1 of Executive Order 13688, law enforcement agencies that acquire controlled equipment through Federal programs must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing Standards includes policies on (a) Community Policing; (b) Constitutional Policing; and (c) Community Input and Impact Considerations. Specific Controlled Equipment Standards includes policies specifically related to (a) Appropriate Use of Controlled Equipment; (b) Supervision of Use; (c) Effectiveness Evaluation; (d) Auditing and Accountability; and (e) Transparency and Notice Considerations. Upon OJP's request, the recipient agrees to provide a copy of the General Policing Standards and Specific Controlled Equipment Standards, and any related policies and protocols. 27. Subgrantee understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of 1) any federally- acquired Controlled Equipment in the agency's inventory, and 2) any other controlled equipment in the same category as the federally - acquired controlled equipment in the agency's inventory, regardless of source; and make that information available to BJA upon request. Details about what information must be collected and retained may be accessed here: httl)s: / /www.whitehouse.gov /sites /defau[Ufiles /docs /le equipment wq final report final.pdf. 28. Subgrantee understands and agrees that failure to comply with conditions related to Prohibited or Controlled Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal awards. 29. Subgrantee understands and agrees that, notwithstanding 2 CFR § 200.313, no equipment listed on the Controlled Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described below: a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the initial purchase of items on the Controlled Expenditure List. b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award. c. Agencies may not transfer or sell any Controlled Equipment purchased under this award to non -LEAs, with the exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or sale is finalized, the agency must obtain prior written approval from BJA. All law enforcement- related and other sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be removed prior to transfer or sale. Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure List purchased under this award, and to abide by any applicable laws and regulations in such disposal. 30. Any law enforcement agency receiving direct or sub - awarded JAG funding must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public. 31. The subgrantee agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. 32. Subgrantee integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The subgrantee must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM "), to the designated federal integrity and performance system (currently, "FAPIIS'). The details of subgrantee obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS') within SAM are posted on the OJP web site at htto: / /oin.gov /funding /FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. Authorizing ONicies (chief Executive Officer) Name and Title Date Name: Title: ORE111..ie •REAL Character •REAL Communfly TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreement DATE: December 1, 2017 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 01 14.1(B). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Proiect Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $ 250,000 $ 500,000 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1(C). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. RECOMMENDATION: Staff recommends authorization for the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): Wallace Engineering, Structural Consultants, Inc., for water lines, water valves, fire hydrants, concrete driveways, sidewalks, curb and gutter, storm sewer and curb ramps for Seven6 Main. • Kellogg Engineering, Inc., for sanitary sewer force main for Patriot Club House. Khoury Engineering, Inc., for sanitary sewer line, sidewalk and driveway for Western Sun Federal Credit Union. ATTACHMENT: "Agreement for Urban Engineering Services" - Wallace Engineering, Structural Consultants, Inc., for water lines, water valves, fire hydrants, concrete driveways, sidewalks, curb and gutter, storm sewer and curb ramps for Seven6 Main. "Agreement for Urban Engineering Services" - Kellogg Engineering, Inc., for sanitary sewer force main for Patriot Club House. "Agreement for Urban Engineering Services" - Khoury Engineering, Inc., for sanitary sewer line, sidewalk and driveway for Western Sun Federal Credit Union. AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and WALLACE ENGINEERING, STRUCTURAL CONSULTANT, INC, hereinafter called "Design Engineer ". WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The hnprovements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements WATER LINES, VALVES AND FIRE HYDRANTS RAMPS which shall be located on the following described tract of land: LOT 1, BLOCK 1 OF SEVENSMAIN, IN THE CITY OF OWASSO, COUNTY OF TULSA, STATE OF OKLAHOMA' 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150,00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design . Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than$ 1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below, Executed by the City of Owasso, Oklahoma, on the _day of 20— Executed by the Design Engineer on the _day of CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director DESIGN EN EER Design Engineer BY 7V-jA16/PA/- Title AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Kellogg Engineering, Inc. hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project', upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements SANITARY SEWER FORCEMAIN which shall be located on the following described tract of land: Part of the West half of Section 36, T -21 -N, R -14 -E, IB&M, and part of the West half of Section 1, T -20 -N, R-14-E, IB &M, Rogers County, State of Oklahoma, along along N. 177th E. Ave. and Patriot Drive. 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule; Project Cost Professional Liability insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than$ 1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a pail this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of , 20� Executed by the Design Engineer on the 26thday of July 2017. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director 7ZZ;gW7' Inc. President Title ATTEST: Secretary I 1e11111 \� \,` AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Khoury Engineering, Inc. hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Installation of a Public sanitary Sewer line, Sidewalk, and driveway to serve Western Sun Federal Credit Union. which shall be located on the following described tract of land: 14010 E. 116th Street North Owasso, OK 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Protect Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of 20— Executed by the Design Engineer on the 8th day of August 017, CITY OF OWASSO, OKLAHOMA a municipal corporation I ATTEST: Mayor City Clerk APPROVED AS TO FORM: Attorney Public Works Director DEIGN- NOINEER t Design Erngin�eer BY 'T Title ATTEST r ��— S cretaE ry REAL People •REAL Character REAL Community TO: Honorable Mayor and City Council, City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Ordinance 1118 - Rezoning (OZ 17 -07) - NW Corner of E 106th St N & N Garnett Rd DATE: December 1, 2017 BACKGROUND: The Community Development Department received a rezoning request for property located on the northwest corner of E 106th St N and N Garnett Rd. The property is approximately 3.85 acres in size and is unplatted. The applicant is requesting CS (Commercial Shopping) zoning be applied to the property, which was annexed last month with Ordinance 1 1 14. SURROUNDING LAND USE: Direction Zoning : Use Land Use Plan Jurisdiction North AG (Agriculture) Residential Commercial Tulsa County South OPUD 06 -04/ CG (Commercial General) Undeveloped Commercial City of Owasso East CS (Commercial Shopping) Undeveloped Commercial City of Owasso West AG (Agriculture) Residential Commercial Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size 3.85 +/- acres Current Jurisdiction Tulsa County Current Zoning AG (Agriculture) Proposed Zoning CS (Commercial Shopping) Land Use Plan Commercial Within Overlay District? + No Water Provider City of Owasso Applicable Paybacks Storm siren fee - $35.00 per acre Meadowcrest Sewer Relief Area - $867.00 per acre Ranch Creek Sewer Service Assessment Area - $610.33 per acre ANALYSIS: The property is currently zoned AG (Agriculture) and was annexed into the Corporate Limits of the City of Owasso on November 21, 2017 with Ordinance 1114. The applicant is requesting a rezoning of from AG (Agriculture) to CS (Commercial Shopping). The proposed zoning of CS (Commercial Shopping) for the subject property conforms to the GrOwasso 2030 Land Use Master Plan, which calls for future Commercial uses at this location. In addition, the property is surrounded on all sides by property that is also identified for future commercial uses on the GrOwasso 2030 Land Use Master Plan. This arterial intersection is expected to see a great deal of commercial development in the future and staff supports applying a zoning of CS (Commercial Shopping) to the property. The City of Owasso will provide sanitary sewer, Fire, Police, EMS, and water service to the property. Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. RECOMMENDATION: Staff recommends approval of Ordinance 1118 rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping). ATTACHMENTS: Ordinance 1118 Aerial Map Zoning Map 2030 GrOwasso Land Use Master Plan CITY OF OWASSO, OKLAHOMA ORDINANCE 1118 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 17 -07 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for rezoning of the property described as being located at the northwest corner of E 106th St N and N Garnett Rd, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of the property referenced in application OZ- 17 -07. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION ONE: A TRACT OF LAND LOCATED IN THE SOUTH HALF OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER (S /2 SE /4 SE /4 SE /4) OF SECTION SEVEN (7), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; LESS AND EXCEPT A TRACT BEGINNING AT THE SOUTHEAST CORNER THEREOF; THENCE WEST 660.08 FEET; THENCE NORTH 50 FEET; THENCE EAST 572.09 FEET; THENCE N 43 °35'26" E FOR 39.60 FEET; THENCE NORTH 252.12 FEET; THENCE EAST 60 FEET; THENCE SOUTH 330.13 FEET TO THE POINT OF BEGINNING. THE SUBJECT TRACT IS APPROXIMATELY 3.8463 ACRES. The some is hereby zoned from AG (Agricultural) to CS (Commercial Shopping) District. SECTION TWO: All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION THREE: If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FOUR: The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION FIVE: There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this day of 2017. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1118 Page 2 of 2 ZONING MAP SUBJECT PROPERTY Land Use Plan OA 17 -06 & OZ 17 -07 LEGEND Land use categories -Commercial - InduskiavRegional Employment Neighborhood Mixed Use (tight Office, K", Commercial Shopping, Attached Housing, SF Housing, Apartments above retail) Resitlaroal (Single family detached housing) Transitional (Attached housing, duplexes, ofices) ® US-169 Overlay District ® - Genn- MurAddition Special District 03 - Dovmtavm Development District 100yr Floodplam Planned Trail/On-Street Bikeroute/ complete Street Existing bail . A Fire Station Existing Public School UP Future Public School * civilian Airstrip © Future Pads and Ride/Transit Stop © Hospital Q Public Park o Golf Course ttt Cemetery REAL pp, R EALChar 6� •REAL CommuNty TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing, P.E., CFM Sr. Civil Engineer SUBJECT: Recommendation for Contract Award Gravity Sewer Line to Replace Remington Lift Station East 1 l Oh Street North from Garnett Road to North 1291h East Avenue Roadway Improvements DATE: December 1, 2017 BACKGROUND: Along the East l 16th Street North Roadway Improvement project, from Garnett Road to North 1291h East Avenue, there is a lift station that pumps the Remington Place sanitary sewer through a force main from the south side of East I I 61 Street North over to Brookfield Crossing on the north side of the road. The lift station access connects directly to East 116th Street North. The driveway and parking is in the current street right -of -way which is immediately across the road from the proposed Fire Station No. 4. In May 2017, the City determined to replace the lift station with a gravity sewer line to resolve construction conflicts with the widening of East 1 1 Oh Street North and Council approved Design Amendment No. 1 with Guy Engineering for the design services to replace the lift station with a gravity sewer line. Design was completed in October 2017, along with all easement acquisitions and ODEQ permitting (Permit No. SL000072170749). SOLICITATION OF BIDS: In November 2017, the engineering design was complete and an advertisement for bids was published in accordance with state statutes. A mandatory pre -bid meeting was held on November 17th and bids were opened on November 28th. A total of five contractors submitted bids with one being disqualified due to errors in their bid forms. The City Engineering staff completed a Bid Tabulation and Cross -Bo Construction was determined to be lowest qualified bidder. The base -bid amount provided by Cross -Bo Construction is $409,940.00. FUNDING: Funds are available in the Vision Recapture Fund. RECOMMENDATION: Staff recommends award of a construction contract to Cross -Bo Construction for the Gravity Line to Replace Remington Lift Station in the amount of $409,940.00. ATTACHMENTS: Site Map Bid Tabulation Contract Documents CITY OF OWASSO, OKLAHOMA Gravity Line to Replace Place Lift Station Project Bid Opening: November 28, 2017 BID DOCUMENTATION Number of Bids: 5 Bids Opened By: Daniel Dearing Witnesses: Jacob Kerner Earl Farris BIDDER Lump Sum Base Bid Cross -Bo Construction $409,940.00 Ira M. Green Construction $503,192.50 R.L. Hensley Construction $647,745.50 Sapulpa Digging Inc. $736,941.00 Five Star Utility Co, Inc. DISQUALIFIED Certification: I, Daniel Dearing, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is hue and correct. Signature: 60w��c Z)� Date: November, 28 2017 SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the , day of , by and between and (hereinafter called OWNER) (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: GRAVITY LINE TO REPLACE REMINGTON PLACE LIFT STATION CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: THE INSTALLATION OF SANITARY SEWER GRAVITY LINES OF VARIOUS SIZES FROM 8" TO 16" INCLUDING MANHOLES, SERVICE CONNECTIONS, MODIFICATIONS TO EXISTING MANHOLES, AND OTHER APPURTENANCES, INCLUDING CONDUITS, BORING, TRENCHING, BACKFILL, TREE REMOVAL, CONNECTION TO EXISTING LIFT STATION, BY -PASS PUMPING AND THE DECOMMISSIONING OF THE REMINGTON PLACE LIFT STATION. MISCELLANEOUS ITEMS INCLUDE INSTALLATION OF FENCING, GATES, SOD AND SEEDING. ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his/her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within One Hundred Twenty (120) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within One Hundred Fifty (150) calendar days from the date of Notice to Proceed, which will be on or before 1117 00300 - Page I of 15 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions., 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 1117 00300 - Page 2 of 15 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer- do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the 1117 00300 - Page 3 of 15 Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non- Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 1117 00300 - Page 4 of 15 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 13, inclusive, and Standard Drawings. 7.21 Addendum Numbers _ to _, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his/her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. AGREEMENT 1117 00300 - Page 5 of 15 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on OWNER: By (SEAL) ATTEST: Title Address for giving notices: CONTRACTOR: IM (SEAL) Title 1117 00300 - Page 6 of 15 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11125/17 Department Payroll Expenses Total Expenses 105 Municipal Court 5,725.41 8,526.18 110 Managerial 24,590.01 34,364.08 120 Finance 17,289.40 26,033.05 130 Human Resources 8,439.17 13,217.95 160 Community Development 17,949.59 28,130.40 170 Engineering 18,704.15 27,998.10 175 Information Systems 14,408.21 21,831.97 181 Support Services 8,862.36 13,170.57 190 Cemetery 1,238.40 1,881.99 201 Police Grant Overtime 4,478.43 4,566.90 215 Central Dispatch 30,851.44 47,337.48 221 Animal Control 4,541.72 6,443.04 280 Emergency Preparedness - 370 Stormwater /ROW Maint. 7,672.83 11,414.06 515 Park Maintenance 7,910.81 12,091.71 520 Culture /Recreation 7,881.56 12,421.13 550 Community- Senior Center 5,032.81 6,823.92 580 Historical Museum 664.40 745.97 710 Economic Development 3,446.85 5,192.57 General Fund Total 189,687.55 282,191.07 185 Garage Fund Total 7,301.57 11,210.29 255 Ambulance Fund Total 553.85 621.86 250 Fire Fund 37 Total 151,944.73 230,457.25 201 Police Fund 38 Total 229,308.41 309,579.51 300 Streets Fund 39 Total 13,166.02 21,002.56 370 Stormwater Fund 27 Total 2,062.29 2,867.56 150 Worker's Compensation Total 720 Strong Neighborhoods Total 3,884.33 5,653.76 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/30/17 VENDOR AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 30,078.13 100,741.92 73,975.84 204,795.89 204,795.89 0 K L A ri 0 M A DFFARTYAFNI OF FNY@ONMFNIAI OVAIITY SCOTT A. THOMPSON ctor Executive Dire OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY November 06, 2017 Mr. H. Wayne Henderson, City Engineer Owasso Public Works Department 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. SL000072170769 Hale Acres Subdivision Facility No. S -21310 Dear Mr. Henderson: MARY FALLIN Governor Enclosed is Permit No. SL000072170769 for the construction of 1,930 linear feet of eight (8) inch PVC pipe and all other appurtenances for sewerline extension to serve the Hale Acres Subdivision, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on November 06, 2017. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso Public Works Department, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, u P.E. Construction Permit Section Water Quality Division b W f M /RC1ag Enclosure c: Debbie Nichols, Regional Manager, DEQ REGIONAL OFFICE AT TULSA H. Dwayne Henderson, P.E., City of Owasso 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 printed on recycled paper with soy ink C., gpm MeW 0 K L A H 0 At A SCOTT A. THOMPSON uEPARIMENl Of ENVIAONOENIAE OuAllly MARY PALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072170769 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT November 06, 2017 Pursuant to O.S. 27A 2 -6 -304, the Owasso Public Works Department is hereby granted this Tier I Permit to construct 1,930 linear feet of eight (8) inch PVC pipe and all other appurtenances for sewerline extension to serve the Hale Acres Subdivision, located in the NE74 of Section 7, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved November 06, 2017. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper%dth soy ink BapO as nl-o W� 0 K t A of 0 M A SCOTT A.THOMPSON DEPAWA[NIOf ENVIRONMENTAL aIftifY MARY FALLIN Eae(utive Oirecki OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072170769 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible forthe continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developerlbuilder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NO]) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 -5- 4(c)(3). 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 0 K ,r. A,H:...O... h1 A SCOTT A. THOMPSON D[PAVIVE iI Of ENV16ORAVITAl OUAIIIY MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072170769 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKtAHOMA CITY, OKLAHOMA 73101 -1677 pdnled on recycled paper vdlh soy ink 0 O K L A H O M A lrxa� oEVnevnExroi EnvleoWAanAL 09AIllY MARY FALLIN SCOTT A.Tiecter N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive 0iredor 6avemor October 13, 2017 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000066170768 Patriot Golf Course Clubhouse Facility No. S -21310 Dear Mr. Stevens: Enclosed is Permit No. SL000066170768 for the construction of 7,561 linear feet of four (4) inch PVC sanitary force main and all appurtanences to serve the Patriot Golf Course Clubhouse, Rogers County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October 13, 2017. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, P'�aV?aaiti, P.E. Construction Permit Section Water Quality Division QK/HH /RC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ CLAREMORE DEQ OFFICE Brian R. Kellogg, P.E., Kellogg Engineering, Inc. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKIAHOMA 73101.1677 printed on recycled paper MR, soy ink 'b� es D111 0 K t A If 0 M A SfOTT A. THOMPSON UEFARPANT or ENwcmonENlAI NuAmy MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000066170768 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT October 13, 2017 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 7,561 linear feet of four (4) inch PVC sanitary force main and all appurtanences to serve the Patriot Golf Course Clubhouse, located in W/214, Section 36, T -21 -N, R -14 -E and W/2/4, Section 1, T -20 -N, R -14 -E, Rogers County, Oklahoma, in accordance with the plans approved October 13, 2017. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA fITY, OKLAHOMA 73101 -1677 prinlod on recycled papor voth soy Ink an a� r�L- 0 x 1 AH :,.0 M A SCOTT A. THOMPSON NPAk0.aar or u+vieoewrmat ouAmy MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000066170768 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 - 5-4(c)(3). 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (IIY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 I roo� O K L A H O M A SCOTT A. THOMPSON oernarM Ni or eeviRONANUi OUAify MARY FAILIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000066170768 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recyc ed paper with soy ink 0 RA- "I O K L A H O M A OEPAEIMENI Of ENVIEONMIAL WAR SCOTT A.THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director tof November 27, 2017 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072170757 Casey's General Store Potable Water Line Extension Facility No. 3002718 Dear Mr. Stevens: MARY FALLIN Governor Enclosed is Permit No. WL000072170757 for the construction of 690 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Casey's General Store, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on November 27, 2017. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, C11 i ia sa��Kaba Construction Permit Section Water Quality Division QRKIRC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ REGIONAL OFFICE AT TULSA John R. Wary, P.E., Morrison Shipley Engineers, Inc. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paperwilh soy Ink 6s19 , R- w.2 0 K t A H 0 M A DEPARTMENT OF ENYIROMENRI QUA RY SCOTT A. THOMPSON MARY fAILIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072170757 WATERLINES FACILITY No. 3002718 PERMIT TO CONSTRUCT November 27, 2017 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 690 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Casey's General Store, located in Section 24, T -21 -N, R -13 -E, Tulsa County, Oklahoma, in accordance with the plans approved November 27, 2017. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 1,750 gpm. 2) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 3) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 4) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [DAG 252:626- 19 -21. 7) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 pdnbd m mcyd.d paper wiN soy ink 0 O K L A H O M A SCOTT A.THOMPSON UEPAITIAMIOfMiE0NMENTAtUUAMY MARY FALHN Executive Difedor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072170757 WATERLINES FACILITY No. 3002718 PERMIT TO CONSTRUCT 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on racytled paper with say Ink 0 "F- 0 K t A N 0 M A SCOTT A. THOMPSON DEIRAWffliI Of ENVIRONGENEAI OUAtily MARY FALLIN Executive Oiredor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072170757 WATERLINES FACILITY No. 3002718 PERMIT TO CONSTRUCT 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 pdaled on recycled paper with soy Ink 19 tee