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Home My WebLink About2017.12.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 pFC y' Regular Meeting��t4� Tuesday, December 19, 2017 - 6:30 pm �vCj 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • December 5, 2017, Regular Meeting • December 12, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/9/17 • Monthly Budget Status Report -November 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 15, 2017. i6lliann Stevens, Deputy Gty Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 5, 2017 The Owasso Public Works Authority met in regular session on Tuesday, December 5, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 1, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:13 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • November 21, 2017, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $513,191.50. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 11 /25/17 OPWA December 5, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:14 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, December 12, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, December 12, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, December 8, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Mayor /Chair - Lyndell Dunn Vice- Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. Absent Councilor /Trustee - Doug Bonebrake 2. Discussion relating to Economic Development Strategic Planning Update Chelsea Levo Feary presented the item and discussion was held. 3. Discussion relating to Community Development Hems A. Annexation- 7300 block of East US -169 Service Rd (OA- 17 -08) B. Annexation -west of the NW corner of E 106 St N &N Garnett Rd (OA- 17 -09) C. Planned Unit Development - A New Leaf - south and east of the SE corner of E 86 St N & N Memorial Drive (OPUD -17 -03) Bronce Stephenson presented items 3A, 3B, and 3C and discussion was held. It was further explained that each item would be placed on the December 19, 2017, Council agenda for consideration and action. 4. Discussion relating to the FY 18 Street Rehabilitation Priority List Roger Stevens presented the item and discussion was held. It was further explained that an item would be placed on the December 19, 2017, Council agenda for consideration and action. 5. Discussion relating to bids for the lease /purchase of Golf Carts Larry Langford and Corey Burd presented the item and discussion was held. It was further explained that an item would be placed on the December 19, 2017, OPGA agenda for consideration and action. 6. Discussion relating to proposed amendments to the Code of Ordinances - Part 1, General Provisions and Part 2, Administration & Government Julie Lombardi presented the item and discussion was held. It was further explained this item would be placed on the January work session agenda for additional discussion. 7. Discussion relating to a proposed proclamation recognizing National School Choice Week Mayor Lyndell Dunn presented the item and discussion was held. Owasso City Council, OPWA 8, OPGA December 12, 2017 Page 2 8. Discussion relating to City Manager items • Warren Lehr advised that neither the City nor the Indian Nations Council of Governments (INCOG) received a response from the INCOG letter related to the Hazard Mitigation Grant Program and discussion was held. Linda Jones presented the monthly sales tax report and discussion was held. • Mr. Lehr reported on various city events. 9. City Council/Trustee comments and inquiries Councilor Moberly commented on the December 2017 INCOG Board of Director meeting. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning litigation styled, Patrick D. Ross vs. City of Owasso, CV- 2013 - 00898, District Court of Tulsa County, as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi presented the item, Councilor Bush moved, seconded by Councilor Moberly to enter into executive session. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 4-0 At 7:42 pm, the Council, along with Julie Lombardi, Warren Lehr, and Chris Garrett entered into executive session. At 8:08 pm, the Council returned to open session. 11. Adjournment The meeting adjourned at 8:08 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Deputy City Clerk Claims List - 12/19/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC ENGINEERING SERVICES $28,650.00 2017 WWTP UPGRADE -Total LABORIOVERHEAD - DEC, 201 $28,650.00 AMERICAN PUBLIC WORKS ASSOCIATION 2018 MEMBERSHIP FEE $196.00 AT &T CONSOLIDATED PHONE $146.30 AT &T LONG DISTANCE PHONE $6.42 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $18.78 CITY GARAGE LABOR /OVERHEAD - DEC, 201 $141.58 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $51.50 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $387.73 JPMORGAN CHASE BANK OWASSO CHAMBER -LUNCH $15.00 JPMORGAN CHASE BANK SAMS- COFFEE MAKER $199.97 JPMORGAN CHASE BANK SAMS- SUPPLIES $54.92 JPMORGAN CHASE BANK WALMART- SUPPLIES $8.24 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $676.18 STANDLEY SYSTEMS, LLC REPLACEMENT COPIER $11,531.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING $1,072.19 OPWA ADMINISTRATION -Total $39,506.46 AT &T CONSOLIDATED PHONE $12.00 CITY GARAGE LABORIOVERHEAD - DEC, 201 $530.58 JPMORGAN CHASE BANK INTERSTATE - BATTERY $20.40 JPMORGAN CHASE BANK LOWES- HARDWARE $55.31 JPMORGAN CHASE BANK SEMI TRUCK -TRUCK WASH $150.00 OSI ENVIRONMENTAL INC OIL & ANTIFREEZE RECYCLIN $80.00 TERMINIX PEST CONTROL $59.00 RECYCLE CENTER -Total $907.29 AT &T CONSOLIDATED PHONE $12.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $2,673.37 CITY GARAGE LABOR/OVERHEAD - DEC, 201 $4,576.67 CITY GARAGE VEHICLE PARTS PURCH - NOV $2,624.74 COVANTA LANCASTER, INC REFUSE TIPPING FEES $9,956.37 CRANE CARRIER COMPANY BRAKE CHAMBER $233.72 CRANE CARRIER COMPANY OR VALVE $140.23 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - NOV, 20 $2,765.38 JPMORGAN CHASE BANK ACADEMY -BOOTS $74.99 JPMORGAN CHASE BANK AMERIFLEX -NOSES $9.80 JPMORGAN CHASE BANK AMERIFLEX -TOOLS $41.94 JPMORGAN CHASE BANK ATWOODS -PPE $119.98 JPMORGAN CHASE BANK BUMP2BUMP- FUNNEL $10.49 JPMORGAN CHASE BANK BUMP2BUMP -GRASE GUN $22.50 JPMORGAN CHASE BANK BUMP2BUMP- MIRROR $8.74 E Claims List - 12/19/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK BUMP28UMP -OIL $13.73 JPMORGAN CHASE BANK BUMP28UMP- RETURN ($9.99) JPMORGAN CHASE BANK BUMP28UMP -TOOLS $44.96 JPMORGAN CHASE BANK FASTENAL- HARDWARE $71.71 JPMORGAN CHASE BANK FASTENAL - NUTS /BOLTS $16.74 JPMORGAN CHASE BANK FLEET PRIDE -PLUG $24.22 JPMORGAN CHASE BANK GRAINGER- GLOVES $33.02 JPMORGAN CHASE BANK HOME DEPOT - ANTIFREEZE $49.80 JPMORGAN CHASE BANK HOME DEPOT - GRINDER $34.44 JPMORGAN CHASE BANK KIMS INTL -HOSES $1,077.09 JPMORGAN CHASE BANK KIMS INTL -PARTS $132.19 JPMORGAN CHASE BANK STEVE'S WHLSE -TOOL BE $58.87 JPMORGAN CHASE BANK STEVES WHLSE- SOCKET $19.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING $294.87 UNITED ENGINES, LLC AIR ACTUATORS $3,550.59 REFUSE COLLECTIONS -Total $28,683.14 CURTIS D MATTHEWS JR METER READER $288.00 DONALD RAY HILTON METER READER $337.50 JARED MICHAEL BARNES METER READER $259.00 JPMORGAN CHASE BANK DLX- DEPOSIT SLIPS $152.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $9.55 KORY MCCRACKEN METER READER $337.50 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,291.99 INC TODD C. KIMBALL METER READER $305.50 UTILITY BILLING -Total $2,981.44 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $202.65 CITY GARAGE LABOR /OVERHEAD - DEC, 201 $1,385.42 CITY GARAGE VEHICLE PARTS PURCH - NOV $514.47 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE- NOV, 20 $233.68 JPMORGAN CHASE BANK AUTOZONE -PARTS $4.98 JPMORGAN CHASE BANK - BROWNS SHOE -BOOTS $175.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $344.00 JPMORGAN CHASE BANK CORE &MAIN -PROBE ROD $82.00 JPMORGAN CHASE BANK DUKES ROOT - DEGREASER $3,000.00 JPMORGAN CHASE BANK LODGING EXPENSE $146.00 JPMORGAN CHASE BANK LOWES -PARTS $16.02 JPMORGAN CHASE BANK LOWES - SUPPLIES $198.94 JPMORGAN CHASE BANK LOWES -TOOLS $28.98 JPMORGAN CHASE BANK OREILLY -PARTS $19.98 JPMORGAN CHASE BANK OREILLY- SUPPLIES $17.98 2 Claims List - 12/19/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK QUALITY TIRE - REPAIR $8.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $178.02 TREASURER PETTY CASH TRAVEL EXPENSE $127.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING $304.03 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $480.64 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $388.97 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $7,937.28 AT &T CONSOLIDATED PHONE $71.98 AT &T LONG DISTANCE PHONE $1.42 CITY GARAGE LABORIOVERHEAD - DEC, 201 $1,024.50 CITY GARAGE VEHICLE PARTS PORCH - NOV $719.95 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - NOV, 20 $704.44 JPMORGAN CHASE BANK AMER LANDMASTER -PART $35.60 JPMORGAN CHASE BANK AQUAFIX- TESTING $425.00 JPMORGAN CHASE BANK ATWOODS -CABLE CLAMPS $50.28 JPMORGAN CHASE BANK DEQ -EXAM FEE $62.00 JPMORGAN CHASE BANK FASTENAL- REFUND ($20.30) JPMORGAN CHASE BANK FASTENAL- SUPPLIES $25.30 JPMORGAN CHASE BANK FASTENAL -WEDGE ANCHOR $2100 JPMORGAN CHASE BANK GRAINGER -FUSES $261.00 JPMORGAN CHASE BANK GRAINGER- GREASE $17.31 JPMORGAN CHASE BANK GRAINGER -WATER $44.87 JPMORGAN CHASE BANK HACH CO- PIPETS $119.37 JPMORGAN CHASE BANK HOME DEPOT -DRILL $179.00 JPMORGAN CHASE BANK LAWSON PROD - LUBRICANT $468.73 JPMORGAN CHASE BANK LOWES -PARTS $147.83 JPMORGAN CHASE BANK LOWES- SUPPLIES $31.59 JPMORGAN CHASE BANK NCL OF WISC - REAGENTS $252.65 JPMORGAN CHASE BANK NCL OF WISC- TESTING $396.69 JPMORGAN CHASE BANK NORTHERN SAFETY -CRANE $1,395.75 JPMORGAN CHASE BANK NORTHERN SAFETY -TOOLS $100.39 JPMORGAN CHASE BANK NORTHERN TOOL -WENCH $174.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $141.48 JPMORGAN CHASE BANK OREILLY- BATTERY $46.07 JPMORGAN CHASE BANK PRECISION FITTING -VAL $919.23 JPMORGAN CHASE BANK W MGMT- SLUDGE REMOVAL $8,518.69 JPMORGAN CHASE BANK WALMART -WATER $10.56 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT PRESS $40189 TREASURER PETTY CASH TRAVEL EXPENSE $127.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING $86.27 3 Claims List - 12/19/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $17,047.05 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $84.57 CITY GARAGE LABOR/OVERHEAD - DEC, 201 $1,720.17 CITY GARAGE VEHICLE PARTS PURCH - NOV $1,333.38 CITY OF TULSA DEPT OF FINANCE 25 SAMPLES 5500.00 CITY OF TULSA UTILITIES WATER $224,120.39 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - NOV, 20 $837.30 JET TRUCKING, LLC DIRT $40.00 JET TRUCKING, LLC SANDY LOAM $90.00 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $1,950.00 JPMORGAN CHASE BANK CORE &MAIN- HYDRANT KIT $430.70 JPMORGAN CHASE BANK CORE &MAIN -METER CANS $487.00 JPMORGAN CHASE BANK CORE &MAIN- METER(CAN $3,555.70 JPMORGAN CHASE BANK CORE &MAIN -PAINT $42.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $464.70 JPMORGAN CHASE BANK CORE &MAIN -VAVLE BOXES $79.20 JPMORGAN CHASE BANK GELLCO -BOOTS $287.98 JPMORGAN CHASE BANK LOCKE -PIPE INSULATION $11.31 JPMORGAN CHASE BANK LOWES -REBAR STAKES $93.50 JPMORGAN CHASE BANK LOWES- SUPPLIES $15.93 JPMORGAN CHASE BANK UTILITY SPLY - RESETTER $1,898.40 JPMORGAN CHASE BANK UTILITY SPPLY -PARTS $626.70 SCHUERMANN ENTERPRISES, INC UPGRADE $24,820.00 TREASURER PETTY CASH VEHICLE TAG $47.50 TWIN CITIES READY MIX, INC CONCRETE $106.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING $740.06 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $264,413.59 OPWA -Total $390,126.25 67 OPWA SALES TAX WAL -MART STORES, INC. DEVELOPMENT AGREEMENT $839,321.50 OPWA STF DEBT SERVICE -Total $839,321.50 OPWA SALES TAX -Total $839,321.50 OPWA Grand Total $1,229,447.75 8 OPWA OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/09/17 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,307.89 16,608.49 405 Utility Billing 4,714.29 8,575.58 420 Water 14,948.41 25,128.23 450 Wastewater 14,195.69 24,215.19 455 Wastewater Collection 12,483.83 19,644.71 480 Refuse 13,316.42 19,513.14 485 Recycle Center 1,160.00 1,776.64 FUND TOTAL 72,126.53 115,461.98 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 508,827 $ 2,846,719 $ 6,338,750 44.91% 380,412 1,878,644 4,511,120 41.647. 183,472 909,894 2,073,950 43.87% 21,663 110,053 263,125 41.83% 1,094,374 5,745,310 13,186,945 43.57% $ (53,981) $ (444,047) $ (1,138,847) 38.99% (46,859) (188,522) (483,089) 39.02% (393,226) (2,093,476) (4,542,455) 46.09% (195,653) (768,027) (2,706,922) 28.37% (92,398) (413,753) (2,151,173) 19.237. (216,006) (1,451,798) (3,113,850) 46.62% (998,123) (5,359,623) (14,136,336) 37.91% 96,251 385,686 (949,391) $ 14,001 $ 62,188 $ 20,000 310.94% 1,574 8,583 12,275 69.93% 169,966 292,485 292,487 100.00% - - (326,201) 0.00% 185,541 363,257 (1,439) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 644,750 $ 839,195 $ 25,507,746 Expenditures of long -term debt (812,495) (1,129,459) (25,800,233) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (167,745) (290,264) (292,487) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 114,047 $ 458,679 $ (1,243,317) $ (2,059,777) 2,218,645 2,218,645 $ 617,547 $ 975,328