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HomeMy WebLinkAbout2005.03.15_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 15,2005 The Owasso City Council met in regular session on Tuesday, March 15, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, March 11,2005. ITEM 1. CALL TO ORDER The meeting was called to order at 6:31 p.m. ITEM 2. INVOCATION The invocation was offered by Page Cole, Associate Pastor, First Baptist Church of Owasso. ITEM 3. FLAG SALUTE Vice Mayor Craig Thoendelled the flag salute. ITEM 4. ROLL CALL PRESENT Susan Kimball, Mayor Craig Thoendel, Vice Mayor Steve Cataudella, Councilor Gary Cochran, Councilor Brent Colgan, Councilor ABSENT A quorum was declared present. STAFF Rodney J. Ray, City Manager Ronald Cates, City Attorney ITEM 5. READING OF MAYOR'S PROCLAMATION Mayor Kimball read a proclamation proclaiming March 13-19,2005 as 'Safe Place Week' in the City of Owasso and encouraged all Owasso residents to express their appreciation to volunteers of the Safe Place Program and others who respond to youth in crisis. Owasso City Council March 15, 2005 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 1, 2005 Regular Meeting, and the March 8, 2005 Special Meeting. B. Approval of Claims. C. Authorization of the Mayor to execute a letter of intent announcing the City's interest in participating in the Oklahoma Department of Commerce's FY 2005 Community Development Block Grant (CDBG), Small Cities Set Aside Program. D. Approval to designate the Mayor as the City's certifying officer for documents required by the FY 2004 CDBG Restroom and Sidewalk Improvement Program and approval by the City Council. E. Approval of the INCOG reports and finding of no significant impact on the environment as a result of the Restroom and Sidewalk Improvement Program and authorization of the Mayor to execute the Finding of No Significant Impact on the Environment statement. F. Authorize the Mayor to execute the Environmental Certificate and the request for Release of Funds for the CDBG FY 2004 Grant. G. Adoption of the Antidisplacement Plan for the CDBG FY 2004 Restroom and Sidewalk Improvement Program and authorize the mayor to execute the plan document. H. Approval of Resolution No. 2005-04, a resolution committing $66,450 in matching funds towards the CDBG FY 2004 Grant. Mr. Cataudella moved, seconded by Mr. Colgan, to approve the Consent Agenda with claims totaling $521,403.84, self-insurance medical claims & fees totaling $40,113.42, and payroll claims totaling $285,515.14. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 2 Owasso City Council March 15, 2005 ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ED FY 2004 CONTRACT WITH THE OKLAHOMA DEPARTMENT OF COMMERCE AND AUTHORIZATION OF THE MAYOR TO EXECUTE ALL RELATED DOCUMENTS. Mr. Wiles presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of the CDBG- ED 2004 contract with the Oklahoma Department of Commerce as stated above. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2005-02, A RESOLUTION RELATING TO THE TRACKING OF ALL BUSINESSES AND DEVELOPMENTS THAT WILL BENEFIT FROM INFRASTRUCTURE IMPROVEMENTS, AND THE TRACKING OF ALL JOBS CREATED AS A RESULT OF THE NATIONAL STEAK AND POULTRY CDBG-ED FY 2004 GRANT. Mr. Wiles presented the item. Mr. Cochran moved, seconded by Mr. Thoendel, for Council approval of Resolution No. 2005-02, as stated above. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF ORDINANCE NO. 810, AN ORDINANCE PROVIDING FOR ALL EMPLOYMENT AND BENEFICIARY INFORMATION OBTAINED AS A RESULT OF THE NATIONAL STEAK AND POULTRY CDBG-ED FY 2004 GRANT BE SUPPLIED TO THE OKLAHOMA DEPARTMENT OF COMMERCE. Mr. Wiles presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council adoption of Ordinance No. 810, as stated above. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 3 Owasso City Council March 15, 2005 ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN ADMINISTRATIVE AGREEMENT BETWEEN THE CITY OF OW ASSO AND INCOG FOR THE ADMINISTRATION OF THE NATIONAL STEAK AND POULTRY CDBG-ED FY 2004 GRANT. Mr. Wiles presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of an agreement between the City of Owasso and INCOG for the purpose of administration services relating to the National Steak and Poultry CDBG-ED FY 2004 Grant. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR SAWGRASS PARK II. Mr. McCulley presented the item. Mr. Thoendel moved, seconded by Mr. Cataudella, for Council approval of the final plat for Sawgrass Park II, located southeast of the intersection of North Garnett Road and East 106tl1 Street North, on the east side of Sawgrass I, with the following conditions: 1. Easements are to be placed between lots 28 and 29, block 2, and between lots 3 and 4, block 4. 2. Section 5 shall state "The City of Owasso shall be responsible for ordinary maintenance of its public sanitary sewers. Rural Water District No.3 - Washington County shall be responsible for its water mains." YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OW ASSO BUSINESS INCUBATOR AND INFINITY INVESTIGATIONS AND PROTECTIVE SERVICES. Mr. Hayes presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of a contract for lease of office space in the City of Owasso Business Incubator between the City of Owasso and Infinity Investigations and Protective Services. 4 Owasso City Council March 15, 2005 YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF A HOMELAND SECURITY GRANT AND AN AMENDMENT TO THE GENERAL FUND'S POLICE SERVICES BUDGET, WHEREIN ESTIMATED REVENUES ARE INCREASED AND A SUPPLEMENTAL APPROPRIATION IS AUTHORIZED. Mr. Yancey presented the item. Mr. Cochran moved, seconded by Mr. Thoendel, for Council acceptance of a Homeland Security Grant from the Department of Homeland Security in the amount of $36,039.71; approval of an amendment to the FY 2004-2005 General Fund's Police Services Budget increasing revenues by $36,039.71 and approval of a supplemental appropriation increasing expenditures in the amount of$36,039.71. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN AMENDMENT TO THE CAPITAL IMPROVEMENTS FUND BUDGET, WHEREIN ESTIMATED REVENUES ARE INCREASED AND A SUPPLEMENTAL APPROPRIATION IS AUTHORIZED. Ms. Bishop presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council approval of an amendment to the Capital Improvements Fund Budget increasing the estimated revenue to $17,538,857.00 and a supplemental appropriation increasing expenditures for projects by $2.9 million. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 5 Owasso City Council March 15, 2005 ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN AMENDMENT TO THE VISION 2025 COMMUNITY CENTER PROJECT CONTRACT. Mr. Ray presented the item. Mr. Cochran moved, seconded by Mr. Cataudella, for Council approval of amendments to a contract between the City of Owasso and Tulsa County for proposed 'Vision 2025" Community Center Projects as followed and authorization of the Mayor to execute all related documents. Community Build Park City of Ow as so - YMCA Rec Facility Community Center Heat & Air $400,000 (education Component $75,000) $500,000 $100,000 YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 16. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROV AL OF THE APPOINTMENT OF A DEPUTY CITY CLERK. Mr. Ray presented the item. Ms. Kimball moved, seconded by Mr. Cochran, for Council appointment of Juliann M. Stevens as Deputy City Clerk for the City of Owasso. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF CHANGE ORDER NO. 1 TO THE FAIRWAYS AT BAILEY RANCH DRAINAGE IMPROVEMENTS PHASE II CONTRACT, ACCEPTANCE OF THE CONTRACT WORIZ, AND AUTHORIZATION OF FINAL PAYMENT. Ms. Stagg presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, for Council approval of Change Order No.1 in the amount of $4,629.50 to the Fairways at Bailey Ranch Drainage Improvements Phase II Contract increasing the total contract amount to $119,136.75 and changing the completion date to February 16, 2005; accepting the completed construction, and authorizing final payment in the amount of $25,953.23 to Cherokee Builders, Inc. of Tulsa, Oklahoma. 6 Owasso City Council March 15, 2005 YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. Mayor Kimball recused herself for Item 18 and turned over all mayoral duties regarding this item to the Vice Mayor. ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A CONTRACT FOR PHASE I IMPROVEMENTS FOR DETENTION AND DRAINAGE REMEDIATION IN THE SILVER CREEK AREA. Ms. Stagg presented the item. Mr. Kenneth Yates addressed the Council regarding this item. Mr. Yates said, on behalf of the homeowners in Silver Creek and adjoining developments, that they look forward to the implementation of this plan and of the forthcoming Phase II and possible Phase III improvements. Mr. Cataudella moved, seconded by Mr. Colgan, for Council to award a contract for construction of Phase I Silver Creek Stormwater Drainage and Detention Improvements to Yocham Enterprises, Incorporated of Sapulpa, Oklahoma in the amount of $267,698.00. YEA: Cataudella, Cochran, Colgan, Thoendel NAY: None Motion carried 4-0. ITEM 19. REPORT FROM CITY MANAGER None ITEM 20. REPORT FROM CITY ATTORNEY None ITEM 21. REPORT FROM CITY COUNCILORS None ITEM 22. NEW BUSINESS None 7 Owasso City Council March 15, 2005 ITEM 22. NEW BUSINESS Mr. Michael Loffer addressed the Council. Mr. Loffer asked for the City's definition of the following items and the time-line and size requirements that go along with the definitions. 1. Temporary building or structure 2. Portable building or structure Mr. Ray said Mr. Wiles, Director of Community Development, and Mr. Cates, City Attorney, would review this request and have an answer for Mr. Loffer within the next few days. ITEM 23. ADJOURNMENT Mr. Thoendel moved, seconded by Mr. Cataudella, to adjourn. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0 and the meeting was adjourned at 7:25 p.m. 8