HomeMy WebLinkAbout2018.01.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, January 2, 2018 - 6:30 pm OFD ,y`G AL
1. Cali to Order
Mayor Lyndeii Dunn
2. Invocation
Pastor Blake Altman of Trinity Presbyterian Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Initiative
Michele Dempster, Character Council Member
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• December 19, 2017, Regular Meeting
B. Approve claims
C. Approve a budget amendment in the General Fund increasing the estimated
grant revenues and the appropriation for expenditures by $61,819 for the
installation of a Self- Contained Breathing Air Compressor to be located at the
new Owasso Public Safety Operations and Training Complex (Department of
Homeland Security /FEMA grant)
D. Accept a donation from the Owasso Golden Agers and approve a budget
amendment in the General Fund increasing estimated revenues and the
appropriation for expenditures in the Community Center Department by $1,201
(CENA grant)
E. Accept the Brookfield Crossing Conveyance and Detention Improvements
contract work and authorize final payment to Earth Smart Construction in the
amount of $22,053.82
F. Accept public infrastructure improvements including two concrete approaches
with drainage structures and sidewalk at Family Animal Medicine located at
10305 N Owasso Expressway
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to right -of -way acquisition for the N 135 E Ave
Improvements -Service Road Extension Project (106 St N to 116 St N)
Roger Stevens
Staff recommends approval of an agreement with First Freewill Baptist Church of Owasso for
the purchase of right of way, temporary easement and other damages in the amount of
$110,989 and authorization for payment.
Owasso City Council
January 2, 2018
Page 2
9. Consideration and appropriate action relating to the award of a bid and contract for the
N 135 E Ave Improvements - Service Road Extension Project (106 St N to 116 St N)
Dwayne Henderson
Staff recommends award of the bid and approval of the construction contract with
Gradeline Construction in the amount of $2,480,078.45 and authorization for the Mayor to
execute the contract.
10. Consideration and appropriate action relating to bids received for the Police Vehicle
Equipment project
Scott Chambless
Staff recommends rejecting all bids received for the Emergency Lighting Equipment for
Police Vehicles project. Staff will revise the bid specifications and re- submit the project for
bidding.
11. Report from City Manager
• Monthly Public Works Project Status Report
12. Report from City Attorney
13. Report from City Councilors
14. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 12/23/17
• Health Care Self- insurance Claims - dated as of 12/28/17
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
16. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, December 29, 2017.
Sherry Bisho , City Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 19, 2017
The Owasso City Council met in regular session on Tuesday, December 19, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, December 15, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor Shane Cheek of the Owasso Pentecostal Church.
3. Flag Salute
Councilor Bonebrake led the flag salute.
4. Roll Call
Present
Mayor - Lyndell Dunn
Councilor - Doug Bonebrake
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Absent
Vice - Mayor - Chris Kelley
Councilor- Bill Bush
5. Presentation of Proclamation
Mayor Dunn presented a proclamation declaring Friday, December 22, 2017, as Owasso
Rams Football Day in the City of Owasso in recognition of winning the Class 6A -1 State
Championship Title.
6. Presentation of Employee of the Year
Warren Lehr presented the City of Owasso Employee of the Year, Debbie Grace, Managerial
Department.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes:
• December 5, 2017, Regular Meeting
• December 12, 2017, Regular Meeting
B. Approve claims
C. Accept the Allstate Helping Hands Foundation Grant and approve a budget
amendment in the Police department, General Fund, increasing the
estimated revenue and the appropriation for expenditures by $1,000
Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with
claims totaling $1,378,078.57.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
Owasso City Council
December 19, 2017
Page 2
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
9. Consideration and appropriate action relating to Ordinance 1119, annexing property
referenced in application OA -17 -08 for property located in the N 7300 block of East US 169
Service Rd
Bronce Stephenson presented the item recommending approval of Ordinance 1 1 19.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms.
Moberly to approve Ordinance 1 1 19, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
10. Consideration and appropriate action relating to Ordinance 1120, annexing property
referenced in application OA -17 -09 for property located north of the intersection of E 106 St N
and N 110E Ave
Bronce Stephenson presented the item recommending approval of Ordinance 1120,
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve Ordinance 1120, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
11. Consideration and appropriate action relating to Ordinance 1121, approving Planned Unit
Development application OPUD -17 -03 for property located south and east of the SE corner of
E 86 St N & N Memorial Dr
Karl Fritschen presented the item recommending approval of Ordinance 1 121. Carolyn Back,
Wallace Engineering, and Mary Ogle, A New Leaf, spoke on behalf of the applicant.
There was one comment from the audience.
seconded by Ms. Moberly to approve Ordinance
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
After discussion, Mr. Bonebrake moved,
1 121, as recommended.
12. Consideration and appropriate action relating to the purchase of a pothole patcher body for
the street department
Tim Doyle presented the item recommending approval to purchase a new Bergkamp FP5
Flameless Patcher with options from Bergkamp Incorporated of Salina, Kansas, in the amount
of $102,126 utilizing the HGAC Buy Program.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the purchase of a pothole patcher body with
options, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
Owasso City Council
December 19, 2017
Page 3
13. Consideration and appropriate action relating to the purchase of a truck chassis for a
pothole patcher for the street department
Tim Doyle presented the item recommending approval to purchase a new Freightliner M2
chassis with options from Premier Truck Group Tulsa of Tulsa, Oklahoma, in the amount of
$83,793 per the Oklahoma State Bid Contract SW035T.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the purchase of a truck chassis, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
14. Consideration and appropriate action relating to the purchase of a compact track loader for
the stormwater department
Tim Doyle presented the item recommending approval to purchase a new Bobcat T770
compact track loader with attachments from White Star Machinery Company of Tulsa,
Oklahoma, in the amount of $75,866.22 per the Oklahoma State Bid Contract SW192.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the purchase of a compact track loader with
attachments, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
15. Consideration and appropriate action relating to the purchase of a tractor for the stormwater
department
Tim Doyle presented the item recommending approval to purchase a new Kubota M6060
HD tractor with options from Stewart Martin Equipment of Okmulgee, Oklahoma, in the
amount of $29,337 per the Oklahoma State Bid Contract SW 196.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the purchase of a tractor with options, as
recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
16. Consideration and appropriate action relating to an agreement for right -of -way acquisition
for the E 106 St N and N 145 E Ave Intersection Improvements Project
Roger Stevens presented the item recommending approval of an agreement with Lake
Valley Investment Group, LLC for the acquisition of right -of -way and easement in the amount
of $183,249 and authorization for payment.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the agreement and authorize payment in the
amount of $183,249, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
Owasso City Council
December 19, 2017
Page 4
17. Consideration and appropriate action relating to an agreement for right -of -way acquisition
for the E 106 St N and N 145 E Ave Intersection Improvements Project
Roger Stevens presented the item recommending approval of an agreement with Owasso
Land Trust for the acquisition of right of way in the amount of $67,879 and authorization for
payment.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the agreement and authorize payment in the
amount of $67,879, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
18. Consideration and appropriate action relating to an agreement for right -of -way acquisition
for the N 140 E Ave Service Road Realignment Project
Roger Stevens presented the item recommending approval of an agreement with Owasso
Land Trust for the acquisition of right of way and authorization for payment; the agreement
includes payment in the amount of $549,855 and acceptance of a land donation known as
area "1 A" at a value of $458,280.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the agreement, authorize payment in the amount of
$549,855, and accept the land donation, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
19. Consideration and appropriate action relating to the FY 2017 -18 Street Rehabilitation
Program
Roger Stevens presented the item recommending approval of the FY 2017 -2018 Street
Rehabilitation Program priority sites.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the FY 2017 -18 Street Rehabilitation Program priority
sites, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
20. Report from City Manager
Warren Lehr advised that City Offices would be closed on December 25 and 26, 2017, and
January 1, 2018. Mr. Lehr commented on code enforcement activities for 2017.
21. Report from City Attorney
Julie Lombardi advised an appeal had been filed by the applicant in the Tulsa County Board
of Adjustment case CBOA -2651 requesting a Special Exception to permit mining and mineral
processing in an AG (Agricultural) District located at 14219 E 66 St N.
22. Report from City Councilors
Councilors complimented city staff efforts during the past year.
Owasso City Council
December 19, 2017
Page 5
23. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date 12/9/17
• Health Care Self- Insurance Claims - dated as of 12/14/17
• Monthly Budget Status Report - November 2017
• DEQ Permit No. SL0O0072170806 for the construction of 5,525 linear feet of eight
(8) inch PVC, 233 linear feet of six (6) inch PVC sanitary sewer line and all
appurtenances to serve the Keys Landing II, Tulsa County, Oklahoma
24. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
25. Adjournment
Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried 3 -0 and the meeting adjourned at 8:18 pm.
Lyndell Dunn, Mayor
Juliann M. Stevens, Deputy City Clerk
Fund
01 GENERAL
Claims List - 1/2/2018
Vendor Name
Payable Description Payment
Amount
AEP IPSO
ELECTRIC USE
$188.97
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$117.94
JPMORGAN CHASE BANK
AUTOZONE -PARTS
$13.48
JPMORGAN CHASE BANK
BAYER - SUPPLIES
$167.17
JPMORGAN CHASE BANK
BIG LOTS - SUPPLIES
$30.00
JPMORGAN CHASE BANK
DELL- SUPPLIES
$170.98
JPMORGAN CHASE BANK
FLAGS UNLIMITED -SUPPL
$96.76
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$38.50
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$253.71
JPMORGAN CHASE BANK
SAV ON- SUPPLIES
$85.00
JPMORGAN CHASE BANK
SERENITY PET- CREMATIO
$300.00
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$402.88
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$43.20
GEN ANIMAL CONTROL -Total
$1,908.59
AEP IPSO
ELECTRIC USE
$23.48
SPOK, INC.
PAGER USE
$8.90
GEN CEMETERY -Total
$32.38
FRED RICHARDS
SERVICES
$100.00
GEN COMM CTR DONATIONS -Total
$100.00
AEP /PSO
ELECTRIC USE
$719.01
JPMORGAN CHASE BANK
LODGING EXPENSE
$182.00
GEN COMMUNITY CENTER -Total
$901.01
INCOG
2ND QTR DUES
$6,612.50
JPMORGAN CHASE BANK
ATWOODS- UNIFORM
$64.95
JPMORGAN CHASE BANK
KUM &GO -FUEL
$16.00
JPMORGAN CHASE BANK
OFFICE DEPOT - RETURN
($1.64)
JPMORGAN CHASE BANK _
OFFICE DEPOT - SUPPLIES
$96.26
JPMORGAN CHASE BANK
OK POLICE -CLIP BOARD
$24.95
JPMORGAN CHASE BANK
PIKEPASS -FEES
$17.60
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$24.96
GEN COMMUNITY DEVELOPMENT - Total
$6,855.58
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$43.37
JPMORGAN CHASE BANK
AMAZON - PRINTER
$139.99
JPMORGAN CHASE BANK
AMAZON -TONER
$41.99
JPMORGAN CHASE BANK
COW GOVT - MONITORS
$270.00
GEN CULTURE & RECREATION -Total
$495.35
AEP IPSO
ELECTRIC USE
$150.73
SHI INTERNATIONAL CORP
MULTI MONITOR SET
$437.00
GEN EMERG PREPAREDNESS -Total
$587.73
JPMORGAN CHASE BANK
CDW GOVT- EQUIPMENT
$1,690.00
1
Claims List - 1/2/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
CDW GOVT -HARD DRIVE
$188.10
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$18.34
GEN ENGINEERING -Total
GATESWAY- SHREDDING
$1,896.44
JPMORGAN CHASE BANK
KIPLINGER- SUBSCRIPTIO
$89.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$3.53
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$3.49
RSM US LLP
PROFESSIONAL FEES
$35,300.00
GEN FINANCE -Total
TREASURER'S BOND
$35,396.02
AEP IPSO
ELECTRIC USE
$2,347.73
BH MEDIA HOLDING GROUPS, INC
LEGAL NOTICE ORDINANCES
$391.68
IMPERIAL LLC
COFFEE SERVICE
$125.75
JPMORGAN CHASE BANK
ADMIRAL EXPRESS -SUPPL
$27.99
JPMORGAN CHASE BANK
AMAZON -PARTS
$11.99
JPMORGAN CHASE BANK
AMERICAN WASTE- RENTAL
$81.32
JPMORGAN CHASE BANK
MAILFINANCE -LEASE
$1,110.66
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$114.00
JPMORGAN CHASE BANK
SAMS -TREE
$174.96
MCAFEE & TAFT
LEGAL PERSONNEL
$450.00
GEN GENERAL GOVERNMENT -Total
$4,836.08
AEPIPSO
ELECTRIC USE
$81.93
JPMORGAN CHASE BANK
LOWES- REPAIR
$7.49
GEN HISTORICAL MUSEUM -Total
$89.42
FELKINS ENTERPRISES, LLC
CHARACTER BANNERS
$220.00
JPMORGAN CHASE BANK
CHARACTER- BULLITENS
$861.12
JPMORGAN CHASE BANK
GATESWAY- SHREDDING
$14.00
JPMORGAN CHASE BANK
NEPELRA- MEMBERSHIP FE
$175.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$35.60
JPMORGAN CHASE BANK
OWASSOISMS- ADVERTISIN
$190.00
RICH & CARTMILL, INC
NOTARY BOND
$30.00
RICH & CARTMILL, INC
TREASURER'S BOND
$450.00
GEN HUMAN RESOURCES -Total
$1,975.72
JPMORGAN CHASE BANK
AMAZON - NETWORK CARD
$21.69
JPMORGAN CHASE BANK
AMAZON- SWITCHES
$709.86
JPMORGAN CHASE BANK
BEST BUY -CABLE MODEM
$99.99
JPMORGAN CHASE BANK
D OOTEN -TOOLS
$1,125.95
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$22.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$57.98
JPMORGAN CHASE BANK
PEAK UPTIME- SUPPORT
$12,600.32
JPMORGAN CHASE BANK
PEAK UPTIME - UPGRADE
$3,197.12
JPMORGAN CHASE BANK
SAMS -TV MOUNT
$141.00
2
Claims List - 1/2/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN INFORMATION TECH -Total
ELECTRIC USE
$17,976.71
JPMORGAN CHASE BANK
ADMIRAL EXPRESS -SUPPL
$86.92
JPMORGAN CHASE BANK
AMER PARK - PARKING
$7.00
JPMORGAN CHASE BANK
COMMUNITY RELATIONS
$508.85
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
$37.15
JPMORGAN CHASE BANK
EMPLOYEE RECOGNITION
$222.50
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
$702.72
JPMORGAN CHASE BANK
MEETING EXPENSE
$237.63
JPMORGAN CHASE BANK
OML -REFND
($50.00)
JPMORGAN CHASE BANK
OML- REGISTRATION FEE
$50.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEES
$60.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$104.40
GEN MANAGERIAL -Total
WALMART- PRISON BOARD
$1,967.17
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$3.53
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$3.49
OKLAHOMA MUNICIPAL COURT CLERKS
2018 MEMBERSHIP DUES
$110.00
GEN MUNICIPAL COURT -Total
$117.02
AEP IPSO
ELECTRIC USE
$2,248.18
CITY OF OWASSO
WATER
$532.00
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$62.75
GEN PARKS -Total
$2,842.93
AEPIPSO
ELECTRIC USE
$270.46
JPMORGAN CHASE BANK
AMAZON- MONITORS
($299.88)
JPMORGAN CHASE BANK
APCO INTL -DUES
$368.00
JPMORGAN CHASE BANK
APCO INTL- TRAINING
$198.00
JPMORGAN CHASE BANK
BOB BARKER - PRISON BOA
$280.42
JPMORGAN CHASE BANK
COW GOVT - MONITORS
$270.00
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$30.93
JPMORGAN CHASE BANK
SAMS- PRISON BOARD
$138.56
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$295.50
JPMORGAN CHASE BANK
WATERSTONE - CLEANING
$79.65
LANGUAGE LINE SERVICES
TRANSLATION SVCS
$10.27
RICH & CARTMILL, INC
NOTARY BOND
$30.00
GEN POLICE COMMUNICATIONS -Total
$1,671.91
JPMORGAN CHASE BANK
GALLS -VEST
$2,513.83
SPECIAL OPS UNIFORMS, INC
VST GRNT HIBBERT
$348.25
SPECIAL OPS UNIFORMS, INC
VST GRNT PAPPALARDO
$348.25
GEN POLICE DOJ VEST GRT -Total $3,210.33
JPMORGAN CHASE BANK ATWOODS -HITCH PINS $22.30
JPMORGAN CHASE BANK CORNERTSTONE -PARTS $275.77
(C7
Claims List - 1/2/2018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK GRAINGER -PPE $27.98
JPMORGAN CHASE BANK LOWES -KEYS $6.87
JPMORGAN CHASE BANK OREILLY - SUPPLIES $3.00
SPOK, INC.- PAGER USE $56.57
GEN STORMWATER -Total
$392.49
JPMORGAN CHASE BANK
DOOR CONTROL -PARTS
$1,791.00
JPMORGAN CHASE BANK
GLOBAL INDST- CLAMPS
$98.21
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$24.40
JPMORGAN CHASE BANK
LOCKE- REPAIR SUPPLIES
- $45.90
JPMORGAN CHASE BANK
LOCKE -WATER FILTER
$24.08
JPMORGAN CHASE BANK
LOWES- CIRCUIT BREAKER
$19.76
JPMORGAN CHASE BANK
LOWES- LADDER
$23.97
JPMORGAN CHASE BANK
LOWES- LIGHTS
$3.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$12.45
JPMORGAN CHASE BANK
NENA- ANNUAL DUES
$137.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$28.50
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$190.74
GEN SUPPORT SERVICES -Total
$2,399.99
GENERAL -Total
$85,652.87
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
ARROW INT'L- SUPPLIES
$158.85
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$7,943.47
JPMORGAN CHASE BANK
CWA -WASTE DISPOSAL
$100.00
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$43.50
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$4,514.94
JPMORGAN CHASE BANK
MEETING EXPENSE
$30.48
JPMORGAN CHASE BANK
OREILLY- HEADLIGHT
$15.56
JPMORGAN CHASE BANK
S ANESTHESIA- REFUND
($64.62)
JPMORGAN CHASE BANK
S ANESTHESIA - SUPPLIES
$739.84
JPMORGAN CHASE BANK
SAFE KIDS- CERTIFICATI
$425.00
JPMORGAN CHASE BANK
SUMMIT - REPAIR
$1,672.86
JPMORGAN CHASE BANK
ZOLL MED- SUPPLIES
$2,342.92
MEDICLAIMS INC
BILLING SERVICES
$9,426.10
AMBULANCE -Total
$27,348.90
AMERICAN MUNICIPAL SERVICES CORP.
UB COLLECTION SVCS
$223.15
AMBULANCE SERVICE • Total $223.15
AMBULANCE SERVICE -Total .. $27,572.05
21 E -911 JPMORGAN CHASE BANK AT &T -E911 FEES $35535
E911 COMMUNICATIONS -Total $355.35
E -911 -Total $355.35
25 HOTEL TAX AEP IPSO ELECTRIC USE $23.48
E!
Claims List - 1/2/2018
Fund Vendor Name Payable Description Payment
Amount
25 HOTEL TAX ALLISON LARSEN ED STRATEGIC PLAN PHASE 1 $17,486.00
HOTEL TAX ECON DEV -Total $17,509.48
JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $37.47
JPMORGAN CHASE BANK PIKEPASS -FEES $34.32
VISION TAX - -Total
STRONG NEIGHBORHOODS -Total
$71.79
HOTELTAX -Total
GRADE LINE CONSTRUCTION
76 ST N & MAIN INTERSECT[
$17,581.27
27 STORMWATER MANAGEMENT
AEP /PSO
JPMORGAN CHASE BANK
STORMWATER - STORMWATER -Total
ELECTRIC USE
OFFICE DEPOT- CABINET
$490.77
$179.99
$670.76
STORMWATER MANAGEMENT
-Total
$670.76
31 AMBULANCE CAPITAL
JPMORGAN CHASE BANK
AMBULANCE CAPITAL FD -Total
COW GOVT- TOUGHBOOKS
$14,300.00
$14,300.00
AMBULANCE CAPITAL -Total
BAILEY EVENT CENTER, INC.
$14,300.00
34 VISION TAX
GUY ENGINEERING SERVICES INC
VSN RECAP GARNETT TO 129 - Total
ENGINEERING SERVICES - E
$22,118.62
$22,118.62
VISION TAX - -Total
$22,118.62
36 CAPITAL IMPROV GRANTS
GRADE LINE CONSTRUCTION
76 ST N & MAIN INTERSECT[
589,790.43
VSN 2025 76TH /MAIN INTERS -Total
$89,790.43
CAPITAL IMPROV GRANTS
-Total
$89,790.43
37 SALES TAX FIRE
AEP /PSO
ELECTRIC USE
$2,599.97
BAILEY EVENT CENTER, INC.
MEETING EXPENSE
$1,174.00
CITY OF OWASSO
WATER
$178.50
JPMORGAN CHASE BANK
A -1 APPL- REPAIR
$285.00
-
JPMORGAN CHASE BANK
ALTER YOU - UNIFORMS
$10.00
JPMORGAN CHASE BANK
AMERICAN -BAG FEE
$25.00
JPMORGAN CHASE BANK
ATWOODS- REPAIR
$58.93
JPMORGAN CHASE BANK
DAVIS & STANTON -UNIFO
$282.00
JPMORGAN CHASE BANK
DELL - PRINTER
$418.78
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORMS
$14.46
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$85.00
JPMORGAN CHASE BANK
ENTERPRISE -CAR RENTAL
$371.12
JPMORGAN CHASE BANK
ENTERPRISE- REFUND
($219.30)
JPMORGAN CHASE BANK
FEDEX- SHIPPING
$23.82
JPMORGAN CHASE BANK
GULF OIL -FUEL
$35.02
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$81.06
JPMORGAN CHASE BANK
IMAGENET- RENTAL
$440.17
JPMORGAN CHASE BANK
JIM GLOVER - REPAIRS
$286.48
JPMORGAN CHASE BANK
KEISER CO- SUPPLIES
$2,834.79
JPMORGAN CHASE BANK
LIGHTHOUSE - UNIFORMS
$301.20
5
Claims List - 1/2/2018
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
LOCKE- GASKET
$4.57
JPMORGAN CHASE BANK
LOWES -PARTS
$3.80
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$111.81
JPMORGAN CHASE BANK
N SAFETY CO- FIREHOSE
$6,496.00
JPMORGAN CHASE BANK
N SAFETY -SCBA REPAIR
$30.00
JPMORGAN CHASE BANK
NAMEPLATES- NAMEPLATES
$107.16
JPMORGAN CHASE BANK
NATL FIRE PROTECT -DUE
$175.00
JPMORGAN CHASE BANK
NEWEGG -FUSER
$119.95
JPMORGAN CHASE'BANK
NEWEGG- REFUND
($101.96)
JPMORGAN CHASE BANK
OVERHEAD DOOR- REPAIR
$525.50
JPMORGAN CHASE BANK
PIKEPASS -FEES
$19.05
JPMORGAN CHASE BANK
RESIDENCE INN - REFUND
($46.64)
JPMORGAN CHASE BANK
ROBERTS CO- UNIFORMS
$333.50
JPMORGAN CHASE BANK
SAMS- ACCOUNT RENEWAL
$280.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$21.08
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$62.98
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$3,310.72
JPMORGAN CHASE BANK
TOTAL RADIO- REPAIRS
$295.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$193.09
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$52.85
JPMORGAN CHASE BANK
WATERSTONE- UNIFORMS
$20.00
SALES TAX FUND -FIRE -Total
$21,299.46
SALES TAX FIRE -Total
$21,299.46
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$3,267.03
BH MEDIA HOLDING GROUPS, INC
BID ADVERTISEMENT, POLICE
$20.48
CITY OF OWASSO
WATER
$45.50
COPLOGIC, INC
ONLINE POLICE REPORTS
$5,961.76
COUNCIL ON LAW ENFORCEMENT
POLYGRAPH LIC FEE
$100.00
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$152.30
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$63.36
JPMORGAN CHASE BANK
AMAZON -TOOLS
$807.52
JPMORGAN CHASE BANK
AMERICAN WASTE - RENTAL
$144.93
JPMORGAN CHASE BANK
AT YOUR SERVICE -RENTA
$160.00
JPMORGAN CHASE BANK
CROWD CONTROL - SUPPLIE
$39.84
JPMORGAN CHASE BANK
DAVIS & STANTON -AWARD
$384.00
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
$28.96
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MED
$117.43
JPMORGAN CHASE BANK
GALLS -VEST
$2,573.87
JPMORGAN CHASE BANK
GLOCK- SUPPLIES
$135.00
JPMORGAN CHASE BANK
TAPE -DUES
$50.00
JPMORGAN CHASE BANK
LEES WOODWORK- AWARDS
$440.00
2
Fund
38 SALES TAX POLICE
39
Claims List - 112/2018
Vendor Name
Payable Description Payment
Amount
JPMORGAN CHASE BANK
LODGING EXPENSE
$95.13
JPMORGAN CHASE BANK
MURPHY -SOAP
$116.88
JPMORGAN CHASE BANK
OFFICE DEPOT - REFUND
($110.49)
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$265.68
JPMORGAN CHASE BANK
PEAVY- SUPPLIES
$446.00
JPMORGAN CHASE BANK -
PETSMART- SUPPLIES
$101.47
JPMORGAN CHASE BANK
PROVANTAGE- SUPPLIES
$233.01
JPMORGAN CHASE BANK
RICE SIGNS - SUPPLIES
$225.95
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$272.25
JPMORGAN CHASE BANK
SCOREBOARD - LABELS
$20.00
JPMORGAN CHASE BANK
SCOTTS -K9 GROOMING
$35.00
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$193.97
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$29.99
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$608.60
JPMORGAN CHASE BANK
TRAFFIC SAFETY- SUPPLI
$277.94
JPMORGAN CHASE BANK
TRAVELEXPENSE
$545.19
JPMORGAN CHASE BANK
TROPHY &PLAQUE- AWARDS
$46.50
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$144.52
JPMORGAN CHASE BANK
USPCA -DUES
$100.00
JPMORGAN CHASE BANK
USPS- POSTAGE
$67.15
JPMORGAN CHASE BANK
WALMART- REFUND
($23.26)
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$34.68
JPMORGAN CHASE BANK
WALMART -TOOLS
$284.11
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$1,389.55
MCAFEE & TAFT
TOWNSEND GRIEVANCE
$1,025.00
SOME'S UNIFORMS INC
AWARDS & RECOGNITION
$949.00
SPECIAL OPS UNIFORMS, INC
UNIFORM ITEMS
$199.99
SPECIAL OPS UNIFORMS, INC
VESTS HIBBERT
$348.25
SPECIAL OPS UNIFORMS, INC
VESTS PAPPALARDO
$348.25
SPOK, INC.
PAGER USE
$26.70
SALES TAX FUND - POLICE -Total
$22,788.99
SALES TAX POLICE -Total
$22,788.99
SALES TAX STREETS AEP IPSO
ELECTRIC USE
$1,822.92
JPMORGAN CHASE BANK
ATWOODS -PART
$49.96
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
$14.99
JPMORGAN CHASE BANK
GRAINGER -PPE
$27.98
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$214.80
JPMORGAN CHASE BANK
LOCKE- BREAKER
$6.77
JPMORGAN CHASE BANK
LOWES- BREAKER
$13.46
JPMORGAN CHASE BANK
LOWES -BRUSH
$7.38
JPMORGAN CHASE BANK
LOWES -CABLE
$93.00
7
Claims List - 1/2/2018
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
LOWES- OUTLET BOX
$14.56
JPMORGAN CHASE BANK
LOWES- PLASTIC COVER
$98.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$35.96
JPMORGAN CHASE BANK
LOWES- TROWEL
$12.75
JPMORGAN CHASE BANK
LOWES -WOOD
$29.22
JPMORGAN CHASE BANK
PATRIOT DIAMOND -BLADE
$825.00
JPMORGAN CHASE BANK
WELSCO -PARTS
$187.38
KIMLEY -HORN AND ASSOCIATES INC
TRAFFIC SIGNAL STUDY- E
$15,600.00
ROADSAFE TRAFFIC SYSTEMS, INC
PAVEMENT STRIPING
$3,800.00
SIGNALTEK INC
TRAFFIC SIGNAL MAINTENANC
$2,721.25
SPOK, INC.
PAGER USE
$156.52
TULSA ASPHALT, LLC
ASPHALT
$84.15
TULSA COUNTY HIGHWAY
MISC SIGNS
$316.00
CONSTRUCTION
TULSA COUNTY HIGHWAY
SIGN REPLACEMENT PROJECT
$9,228.90
CONSTRUCTION
TWIN CITIES READY MIX, INC
CONCRETE
$1,572.50
TWIN CITIES READY MIX, INC
SIDEWALK REPLACEMENT, INV
$300.00
SALES TAX FUND- STREETS -Total
$37,233.45
SALES TAX STREETS
- Total
$37,233.45
40 CAPITAL IMPROVEMENTS
DOERNER, SAUNDERS, DANIEL &
CONDEMNATIONS
$1,406.00
CI - E 76TH ST WIDENING -Total
$1,406.00
JPMORGAN CHASE BANK
LOWES- HARDWARE
$14.92
CIP 76 1MAIN INTERSECT IMP -Total
$14.92
EARTH SMART CONSTRUCTION INC
BROOKFIELD CROSSING
$22,053.82
STORM
CIP BROOKFIELD CROSSING -Total
$22,053.82
JAHNKE & SONS CONSTRUCTION, INC
CONSTRUCTION SERVICES
$75,189.00
CIP FIRE STATION #4 -Total
$75,189.00
COUNTRY FORD MERCURY, INC.
POLICE VEHICLES
$86,667.00
JOHN VANCE MOTORS, INC
POLICE VEHICLES
$221,625.00
CIP POLICE VEHICLES -Total
$308,292.00
BH MEDIA HOLDING GROUPS, INC
BID ADVERTISEMENT, 135 E
$51.66
CIP SRVC RD IMP 106.116 -Total
$51.66
BECCO CONTRACTORS INC
FY 16 -18 STREET REHAB PRO
$131,734.88
CIP ST REHAB BECCO 16 -18 -Total
$131,734.88
CAPITAL IMPROVEMENTS
-Total
$538,742.28
70 CITY GARAGE
AEP IPSO
ELECTRIC USE
$537.18
AT &T MOBILITY
WIRELESS SERVICE
$58.15
JPMORGAN CHASE BANK
BUMP2BUMP -PART RESALE
$657.04
JPMORGAN CHASE BANK
FASTENAL- SCREWS
$14.46
9
Claims List - 1/2/2018
Fund
Vendor Name
Payable Description
Payment
Amount
70
CITY GARAGE
JPMORGAN CHASE BANK
FASTSIGNS- DECALS
$113.64
JPMORGAN CHASE BANK
LENOX- TOWING
$238.00
JPMORGAN CHASE BANK
OREILLY -PART RESALE
$695.12
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$66.75
JPMORGAN CHASE BANK
REPAIRS
$576.04
CITY GARAGE -Total
$2,956.38
CITY GARAGE -Total
$2,956.38
76
WORKERS' COMP SELF -INS
CITY OF OWASSO WPREST ACCOUNT
WORKERS COMP CLAIMS
$1,712.05
WORKERS' COMP SELF -INS -Total
$1,712.05
WORKERS' COMP SELF -INS -Total
$1,712.05
77
GENERAL LIABILITY - PROPERT
JPMORGAN CHASE BANK
SAFELITE -TORT CLAIM
$49.95
GEN LIAB -PROP SELF INS -Total
$49.95
GENERAL LIABILITY - PROPERT - Total
$49,95
City Grand
Total
$882,823.91
9
s�
REAL paoplo •REAL Gharador• REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: Budget Amendment - General Fund
DATE: December 29, 2017
BACKGROUND:
On September 8, 2017, staff received official notification from the Department of Homeland
Security /FEMA of a grant award for the purchase and installation of a Self- Contained Breathing
Air Compressor to be located at the new Owasso Public Safety Operations and Training
Complex. City Council approved the acceptance of the grant at the September 19, 2017
meeting.
In order to receive and expend the grant funds, a budget amendment is necessary
RECOMMENDATION:
Staff recommends the following budget amendment:
Increase the General Fund estimated grant revenues and the appropriation for expenditures by
$61,819,
REAL People •REAL CM1amcter •REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Josh Quigley
Manager of the Owasso Community Center
SUBJECT: Owasso Golden Agers CENA Grant Budget Amendment
DATE: December 29, 2017
BACKGROUND:
The Owasso Community Center was built in 1977 with a grant provided by the Federal
Government. The Community Center is a place where residents of all ages can participate in
meaningful programs and activities to enrich their lives.
The Owasso Golden Agers (OGA) is a tax exempt (501 -C -3) organization whose primary purpose
is to receive and manage grant funds to assure that a viable Owasso Senior program is not
totally dependent on government funding.
GRANT:
The OGA has been approved to receive funding in the amount of $1,201 for the Community
Expansion of Nutrition Assistance (CENA) program which is made available through the
Oklahoma Department of Commerce.
A budget amendment is needed in order to make the OGA donation of the CENA grant funds
available for expenditure in the Community Center FY18 budget. This budget amendment
would increase the General Fund revenues and appropriation for expenditures by $1,201.
RECOMMENDATION:
Staff recommends acceptance of the Owasso Golden Agers CENA grant donation and
approval of a budget amendment in the General Fund increasing estimated revenues and the
appropriation for expenditures in the Community Center Department by $1,201.
REAL People •REAL Chemcler •REAL Lommuniry
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Brookfield Crossing Conveyance and Detention Improvements
and Authorization for Final Payment
DATE: December 29, 2017
BACKGROUND:
On February 7, 2017, City Council awarded a construction contract to Earth Smart Construction
in the amount of $628,313.25. The project included improvements to the outfall structure within
the detention pond, addition of several storm inlets, and offsite stormwater piping from
Brookfield Crossing to the new Fire Station property. Additional work included offsite channel
improvements located just north of Brookfield Crossing.
In December 2017, Earth Smart Construction completed all work required within the contract.
City staff inspected the work and agrees that all requirements and standards have been met.
The final payment to Earth Smart Construction takes into account a deduction of $8,000.00 for
liquidated damage, resulting in a contract underrun of $35,237.05 and a final contract amount
of $593,076.20.
FUNDING:
Funding is available in the project budget within the Stormwater Management Fund.
RECOMMENDATION:
Staff recommends acceptance of the contract work and authorization for final payment to
Earth Smart Construction in the amount of $22,053.82.
ATTACHMENTS:
Location Map
Final Pay Request
BROOKFIELD CROSSING
1" = 376 ft
Location Map
12/21/2017
Cs
`!
5
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
lease contact Owasso Public staff for the most up -to -date information.
.0732 CMa. (foi&m6e!• , 0702 Wa) 'APPLICA T ]ON and CERTIFICATE for PAYMENT
To: City of Owasso
301 W 2nd Ave
Owasso, OK
From: Earth Smart Construction
16690 N Lynn Lane
Catcosa, OK 74016
Project: Brookfield Crossing Storm Drain
Improvement Project
Final Bluing with retainage
.y0 -370 -0f /- 5yzso
AppiicaiiogNo: 14- Final
tpp.. Date - December 19, 2017
Period to: December 19, 2017
Project No:
Contract Date: February 7, 2017
Distribution to:
8 OWNER
0 CONSTRUCTION MGR,
0 ARCHITECT
0 CONTRACTOR
0 OTHER
Contract For: City of Owasso Construction Manager: Rez Gibson Architect: Kellogg Engineering
APPLICATION FOR PAYMENT The undersigned Contractor certifies that to 'he best of the Contractors knowledge,
Information and belief the Work covered liy this Application for Payment has been completed
Continuation Is made for payment, as shown below, in connection with the Contract in accordance with the Contract Documents, that all amounts have been paid by -the
COMinUation Sheet, G 7D3, is attached. Contractor for Work forwhich previous Certificates for Payment were iasued.and payments
1. ORIGINAL CONTRACT SUM
received from the Owner, and that current payment shown herein Is now due.
628,313.2v 1
2. 1 ! 4'" ? Dh 1 i7Mma , S B,DDD.D OtrrRAOTOR: =w th Smart Construction Irc
1 CONTRACT SUM TO DATE 620,313.2 By; Date;
4. TOTAL COMPLETED AND.STOREDTODATE ReeGibson
5. RETAINAGE: State of: Oklahoma County of: Rogers
a. 0% of Completed Work 0 00 Subscribed and sworn before me this day of
b. D% of Stored Material 0.00 _ Rex Gibson personally appeared before me, the undersigned natant and
satisfactory evidence of identification to be the person Who r Is oc��gqr e - rfE
TOTAL RETAINAGE presence and swore or affirmed to me that the conten ent aY@ I
N
O.OD, accurate lathe best of h) ft, r knowledge and belief. Staten Oklahla
u. TOTAL EARNED LESS RETAINAGE (- 011,Q7/o.�Oi, 1 / Cornmisa 0701'16
_ otary.Public: .- __-- --`` Y ..•
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT 571,02238 CERTiF%ATE FOR MENT
3. CURRENT PAYMENT DUE {-�`I , 22,053.8 accordance with the Contrac, uments; based on on-stte observations and the data
9. BALA14CE TO FINISH, INCLUDING RETAINAGE comprising this application, the Conatmction manager and Architect certify to the Owner that
' 0r' to the bast of their knowledge, Information and balkef the Work has progressed as indicated,
the quality of the VVerh is in accordance withthe Contra&, Documents, and the Contractor is
entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED
CONSTRUCTION, NAGER:
By: C �n Ln� Date:
ARCHITECT:
By: Date:
'This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the
.. - Contractor named herein. Issuance, payment and acceptance of payment are without
- - - prejudice to any rights of the Owner or Contractor under this Contract.
CAUTION: •Ynu should use an original document which has this caution printed in red-An original assures.that changes will not beabscured as may occurwhen documents are reproduced,
TORSO SOFTWARE w .T- WSORwa =l ViXM4010ALL RICHTS RESERVED
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
)SS
COUNTY OF Rogers )
The undersigned (Architect, Contractor, Supp"fier, Engineer or Supervisory Official), of lawful
age, being fast duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests famished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Earth Smart Construction, Inc.
Contractor or Supplier
Subscribed and sworn to before me this 19 day of December 12017
M UENWLSON N"J Public Notary PudkUleofM
ahm
Commission # 13008931 Cam Oon Num IIW9931
My Commb4an Expires Sep 25. ]021
My Commission Expires: 9/25/2021
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
AGREEMENT
1216 00300• Page 12 of 15
RELEASE OF CLAIMANTS
Date: 12119/17
Project: Brookfield Crossing Stormwater Drainage Improvements
Dear Sir:
I hereby acknowledge that with the final disbursement of ($ 22.053.82 t dollars, I will have
receipt of ($593.076.20) dollars in full payment of my contracted date February 7, 2017 for
improvement work which I did for you and which is described in my contract.
I Certify that I have paid in full for all materials purchased and all labor employed in the performance
of this contract and that there are no claims against me as an employer under this contract on
account of injuries sustained byworkmen employed by me thereunder. I hereby release you from
any claims arising by virtue of this contract.
WARNING
The making of anyfalse statement or misrepresentation herein
may be a crime punishable underTitle 18 U.S.C. Section 1001
which provides in part: "Whoever, in any matter within the
jurisdiction of any department or agency of the United States
knowingly and willfully... makes false representation, or makes
or uses any false writing or document knowing the same to
contain any false fictitious or fraudulent statement or entry,
shall be fined not more than $10,000.00 or imprisoned not
more than five years, or both."
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architects /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ 22,053.82
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER: Brian K. Kellogg. P.E.. C.F.M.. President
�� /U Kellogg Engineering Inc.
By: X, — Kc.� Date:—
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
AGREEMENT
0616 00300- Page 10 of I5
G703 UNIT PRICING PROJECT: Brookfield Crossing Storm Drain Improvement Earth Smart Construction
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing
Contractor's signed Certification is attached.
Use Column I on Contracts where variable reteinage for line items may apply.
Application No:
Page 1 of 6
App. Date: December 19, 2017
Period to:
A
Item
#
B
Description of Work
Unit Cost
Unit Type
C
Schedule
Values
D E
Work Completed
F
Materials
Stored & Used
G
Total Completed
and Stored
From Previous
This
Application(s)
Period
Prior + Current
To Date
To zero out balance to finish
Amt
contract complete
Qty
1
Mobilization
32,000.00
Amt
32,000.0()
32,000.00
-0.0c
Lsum
Qty
1.00
1.00
0.0
32,000.0
2
Erosion Control Plan
4,700.00
Amt
4,700.00
4,700.0
0.0
1 0
LS
Qty
1.0
1.00
0.0
4,700.0
3
Construction Staking
4,200.00
Am
4,200.0
4,200.00
0.0
1.0
LS
Qty
1.0
1.00
0.0c
4,200.0
4
Traffic Control & Warning
5,700.00
Amt
5,700.0
5,700.0
0.0
1.0
Signs
LS
Qty
1.00
1,0
0.0
5,700.0
6
Trench Grate Concrete
16,000.00
Amt
16,000.00
16,000.0
0.0
1.0
Channel w /C.I. Grates (1)
LS
16,000.0(
Qty
1,00
1.p
0.0(
1.00
6
rench Grate Concrete
16,000.00
Amt
16,000.0
16,000.00
0.00
Channel w/ C.I. Grate (2)
LS
Oly
1
16,000.0
OD
1 0
0.00
1.0c
7
W' PolypropyleneStorm
300.00
6,600.00
6,000.00
0.0(
Sewer Pipe
LF
22.00
20.0
6,000.0
6
3e Storm
65.00
128,115.00
142,676.9
0.00
0.0
20 0
Sewer
Sewer Plpe
LF
[Am
11971.0
0.0
142,676.95
30" RCP Class III
190.00
2,195.03
0.0
0.0
2,195.0
9
1,330.0
1,330.0
0.00
1,330.0
"X26"
LF
- 7.0
7.0
0.00
7.0
10
RCPA Class III
200.00
14,400.0
12,800.00
0.00
LF
Qly
72.00
64.0
0.00
12,800.0
64.00
PAGE 1 TOTAL:
rroject No:
A =Line Item Number - B =Brief Item Description .. C =Total Value of Item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application
F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H =Remaining Balance of Amount to Finish 1= Amount Withheld from G
TORGO SOFTWARE w TWWSWl sm.mm 0148&2010 All RIGHTG RESERVED
G703 UNIT PRICING PROJECT: Brookfield Crossing Storm Drain Improvement Earth Smart Construction
Page 2 of 6
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing
Contractor's signed Certification is attached. Application No: 14 -Final
App. Date: December 19, 2017
Use Column I on Contracts where variable retainage for line items may apply.
Period to:
A
r wrvu rvv.
Item
B
Description of Work
C
Schedule
D
E
F
G
H
I
#
Unit Cos(
Of
Work Completed
Materials
Total Completed
%
Balance
Retainage
From Previous
This
Unit Type
Values
Stored & Used
and Stored
to Finish
Application(s)
Period
Prior + Current
To Date
11
'Diameter Manhole
6,500.00
Amt
6.500.00
6,500.0
0.0
0.0
0.00
Each
Qty
1.0
1.00
0.0
6,500.00
1.0
100.00
12
5' Diamter Manhole
3,300.00
Amt
36,300.0
39,600.0
0.00
0.0
- 3,300.0
0.00
Each
Qty
11.00
12.0
0.0
39,600.00
109.09
13
unction Box Str. A -8 (SC -2)
4,400.00
Amt
4,400.0
4,400.0
0.0
12.0
-1,0
0.0
0.00
Each
Qty
1.0
1.00
0.0
4,400.0
1.00
100.00
14
Junction Box No. 2 (SD-4)
4,400.00
Amt
4,400.00
4,400.0
0.0
0.00
0.00
Each
Qty
1.00
1.0 (
0.00
4,400.0
1,0
100.00
0.0
15
Outlet Structure Str. A -9
3,100.00
Amt
3,100.0
3,100.0
0.0
0.01
0.00
(SD -3)
Each
Qty
3,100.00
100.00
Outlet Structure Slr. OUT -B
2,300.00
Amt
1.0
1.00
0.00
10
0.00
16
(SC -1)
2,300.00
2,300.0
0.0
2,300.0
0.00
Each
Qty
1.00
1.0
0.0
1.0c
100.00
0.00
0.00
17
Concrete Headwall
Structure (SD-4 & SD -5)
2,300.00
Amt
2,300.0
2,300.0
0.0
2,300.0
0.00
H.E.S. PC Concrete
Each
Qly
1.00
1.00
0.00
1.0(
100.00
0.0(
0.00
18
Pavement 6" Thick
75.00
Amt
8,175.00
5,475.00
0.0
5,475.0
2,700.00
PC Concrete Sidewalk 4"
SY
50.00
Qty
109.0
73.0
0.0
73.0
66.97
36.00
0.00
19
hick
Amt
3,100.0
2,500.0
0.0
2,500.0
600.0
6" PC concrete Sloped curb
BY
26.00
Qty
82.0
50.0
0.0
50.00
80.65
12.0
0.00
20
Amt
11508.00
1,560.00
0.00
1,560.0
•52.0
Loosing Concrete
LF
6,100.00
Qly
Amt
58.0
60.0
0.00
60.0
103.45
-2 p
0.00
21
Crossing
6,100.00
6,100.0
0.0
6,100.00
0.00
Each
Qly
1.00
1.0
0.0
1.0
100.00
0.00
0.00
PAGE 2 TOTAL: 78,183.00 18,235.001 0.001 1 78,235.001 100.07 -52.00 0.00
A =Line Item Number B =Brief Item Description C =Total Value of Item. D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application
F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish t= Amount Withheld from G
TORGO SOFTWARE w .TwgoswNam.c 019%.2010 ALL RIGHTS RESERVED
G703 UNIT PRICING PROJECT: Brookfield Crossing Storm Drain Improvement Earth Smart Construction Page 3 of 6
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Application No: 14 - Final
Contractor's signed Certification is attached.
App. Dale: December 19, 2017
Use Column I on Contracts where variable retainage for line items may apply. Period to:
prninrl AIn•
A
Item
#
B
Description of Work Unit Cost
Unit Type
C
Schedule
°f
D E
Work Completed
F
Materials
Stored & Used
G
Total Completed a/O
and Stored
H
Balance
to Finish
i
Retannage
From Previous
This
Values
Application(s)
Period
Prior + Current
To Date
22
Channel Improvements
41,000.00
Amt
41,000.00
41,000.0
0.0
41,000.0
(SD -10
LS
Qty
1.00
1.00
0.0
1.00
100.00
0.0
0.00
23
Channel Improvements
11,000.00
Amt
11,000.00
11,000.0
0.00
11,000.0
0.00
(SD-4)
LS
City
1.0
1.0
0.00
1 .00
100.00
0.00
0.0
0.00
24
EX. Brookfield Detention
Pond Modification
84,000.00
Amt
84,000.0
84,000.0
0.00
84,000.00
0.00
LS
Qty
1,0
1.0
0.00
1.0(
100.00
0.00
0.00
25
Detention Pond
ModiOCations (SD-4)
4,200.00
Amt
4,200.00
4,200.0
0.00
4,200.0
0.00
LS
Qty
1.00
1.0
0.00
1 0
100.00
0.00
0.00
26
Relocate Existing Water
2,300.00
Amt
4,600.00
4,600.0
0.00
4,600.0
Service
Each
City
2.00
2.0
0.0
2.0
100.00
0.00
O.OD
27
Relocate Existing Irrigation
2,300.00
Amt
2.300.00
2,300.0
0.00
2,300.00
0.00
System
LS
Qty
1.0
1.0
0.0c
1.0
100.00
0.0
0.00
28
Cement Brick Plug for Ex.
2,000.00
Amt
2,000.00
2,000.0
0.0
0.00
30 "CPP
Each
Qty
1.0
1.0
0.0
2,000.0
100.00
0.00
0.00
29
Cement Brick Plug for Ex.
1,500.00
Amt
1,500.0
1,500.0
0.0
1.00
0.0(
24" CPP
Each
Qty
1.0
1.0
0.0
1,500.0
100.00
D.0
0.00
30
Cellular Cement Fill
170.00
Amt
14,790.0
14,790.0
0.0
1.00
0.0c
CY
Qty
87.0
87.0
0.0
14,790.0
67.0
100.00
0.00
0.00
31
Clay WalerSlop
900.00
Amt
1,800.0
1,800.0
0.0
1,800.00
0.0
Each
Qty
2.0
2.0
0.00
2.00
100.00
0.0
0.0
0.00
32
CLSM Pedestal)
900.00
Amt
2,700.0
2,700.0
0.00
2,700.00
0.00
Each
Qty
3.0
3.0
0.0
3.00
100.00
O.OD
0.00
PAGE 3 TOTAL: 169,890.00 it;9,890.oq 0.001 1 169,890.0 100.0 0.00 0.0
A--Line Item Number B =Brief Item Description C =Total Value of Item D =Total of D and.E From Previous Application(s) (If Any) E =Total Work Completed For This Application
F= Materials Purchased and Stored for Project:.: G= Tolal'of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G
TORGO SOFTWARE w TOWSO al. CINO -2010 ALL RIGHTS RESERVE°
G703 UNIT PRICING PROJECT: Brookfield Crossing Storm Drain Improvement Earth Smart Construction
Page 4 of 6
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Application No: 14 - Final
Contractor's signed Certification is attached.
Use Column I on Contracts where variable retainage for line items may apply. App. Date: December 19, 2017
Period to:
P N
A
Item
#
B
Descriptio;ofWork
Unit Cost
Unit Type
C
Schedule
Values
D
Work Completed
E
F
Matedals
Stored 8 Used
Total -Completed
and Stored
roject
o.
H
Balance
to Finish
From Previous
This
Application(s)
Period
Prior +Current
To Da
C
33
CLSM Cradle
900.00
Amt
900.0
900.00
0.00
Each
Qty
1.0
1.00
0.0
100
0.0
34
Removal of Existing
4,500.00
Aml
4,500.0
4,500.0
0.00
0.0
Structures
LS
Qty
4,500.0
0.0
1.00
1.00
0.0
t.DO
100. 00
0.00
35
Solid Slab Bermuda Sod
4.00
Amt
10,596.00
19,616.0
0.0
Sy
Qty
2,649.00
4,904.0
0.0
19,616.0
185.13
- 9,020.00
Solid Slab Fescue Sod
5.50
Amt
13,475.00
13,475.0
0.00
4,974.0
- 2,255.00
38
SY
Qty
2,450.0
2,450.00
0.0
13,475.0
100.00
0.00
37
Seeding
0.65
Aml
16,656.25
16,656.2
0.0
2,450.0
0.0
SY
Qty
25,625.0
25,625.0
0.0
16,656.2
100. 00
0.0
38
12" Rip Rap
50.00
Amt
9,650.0
16,150.0c
0.01
25,625.0
0.0
SY
Qty
193.0
323.0
0.0
16,150.00
167.36
- 6,500.0
39
Gravel Drive Crossing
80.00
Amt
800.0
720.00
0.00
323.00
- 130.00
CY
Qty
10.0c
9.00
0.00
720.0
y
90.00
80.0
40
Gravel Drive Rehabilitation
6.00
Amt
7,782.0
9,078.00
0.0
1 D
('Like Kind ")
SY
qty
1,297.00
1,513.0
0.00
9,078.0
116.65
- 1,296.00
Grave( Drive Rehabilitation
14.00
Amt
6,454.0
6,4540
0.00
1 ,513.0
- 216.0 ()
41
( "Like Kind" rtver Rock)
SY
Qty
.461.0()
6,454.0
0.00
461.0
0.00
461
100.00
0.00
42
Metal Comer Post (SC-4 8
700.00
Amt
1,400.0
1,400.0
0.0
.0
SD -5)
Each
Qty
2.0
2.0
0.00
7,400.00
100.00
0.0
43
Reconstruct Existing Wood
11.50
Amt
2,357.5
2,357.5
0.00
2.00
0.0
Privacy Fence (Like Kind)
LF
Oty
205.0
2,357.50
0.00
205.0
0.0
205.00
100.00
0.00
PAGE 4 TOTAL: 1 74,570.751 91.308.71 0.01 1 91,306.7 122.44 - 16,736.00 0.0
A =Line Item Number B =Brief Item Description C =Total Value of Item D =Total of D and E From Previous Applicalion(s) (If Any) E =Total Work Completed For This Application
F= Materials Purchased and Stored for Project: G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G
TORGO SOFTWARE ww,v.ToryoSall am.mm 018%2010 ALL RIGHTS RESERVED
G703 UNIT PRICING PROJECT: Brookfield Crossing Storm Drain Improvement Earth Smart Construction Page 5 of 6
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Application No: 14 - Final
Contractor's signed Certification is attached.
App. Date: December 19, 2017
Use Column I on Contracts where variable retainage for line items may apply. Period to:
PrnlnM h1c:
A
Item
#
B
Description of Work
Unit Cost
Unit Type
C
Schedule
of
D E
Work Completed
F
Materials
Storetl &Used
G
Total Completed °/,
and Stored
H
Balance
to Finish
I
Retainage
From Previous
This
Values
Application(s)
Period
Prior + Current
To Date
44
Reconstruct Existing Wood
8.50
Amt
1,062.50
1,082.5
0.00
1,082.5
Post & Rai( Fence
LF
Qty
125.00
125.0
0.00
100.00
0.0
0.00
Existing Barbed Wire Fence
750.00
Amt
-750.0(
0.0
125 0
0 0
45
Repair
Each
Qty
1.00
1.0
0.0
750.0
100.00
0.0
0.00
Replace Existing Trees
1,100.00
Amt
2,200.00
0.0
0.0
1.0(
0.0
46
0'00
2,200.0
Each
Qty
2.00
0.0
0.0
0.0
0.00
2.0(
0.00
47
Relocate Existing Storage
1,500.00
Amt
1,500.00
1,500.0
0.0
1,500.0
Building
LS
Qty
1.0
1.00
o.0
1.0
100.00
0.0
0.00
48
Relocation fee to RWD #3
800.00
Amt
1,600.0
1,600.0
0.0
1,600.0
0.00
ashington County
each
Qty
2.0
2.0
0.00
100.00
0.00
0.00
Project Allowance
60,000.00
Amt
60.0
0.0
0.00
2 0
0 00
49
LS
Qty
,000
1.00
0.0
0.00
0.0
o.o0
60,000.0
0.00
50
Slit Fence (Wire Backed)
3.20
Amt
6,912.00
7,040.0
0.00
o.00
10
LF
city
2,160.0
2,200.00
0.00
7,040.0
2,200.00
101.8
-128.0
-40.0
0.00
51
Silt Dike
13.00
Amt
2,600.00
2,600.0
0.00
2,600.00
0.0
Each
Qty
200.00
200.0
0.00
200 .00
100.0
0.0
0.00
52
Excavate and remove Man
2,860.00
Amt
4,290.00
-4.290.0(
0.0
4,290.00
Hole 7
1.5
Qty
1.50
1.5
0.00
1.5
100.00
0.00
0.00
53
Labor to Set Man Hole
930.00
Amt
1,395.0
1,395.0
0.00
0.00
1,395.0
0.0
1.5
Qty
1.50
1.5
0.00
15
100.00
0.00
0.00
54
Liquidated Damages
- 8,000.00
Amt
- 8,000.00
- 8.000.0
- 8,000.0
1
Qty
1.00
1.0
1.0
100.00
0.0
OA
0.00
PAGE 5 TOTAL: 1 74,309.501 12,237.50 0.001 1 12,237.501 16.471 62,072.0 0.00
A =Line Item Number B =Brief Item Description C=Tolal Value of Item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application
F= Materials Purchased and Stored for Project. G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G
TOROO SOP ME www.TmpaoRxue.mm 0IM-201011 RIGHTS RESERVED
G703 UNIT PRICING PROJECT: Brookfield Crossing Storm Drain Improvement Earth Smart Construction
- � Page 6 of 6
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Application No: 14 - Final
Contractor's signed Certification is attached.
Use Column I on Contracts where variable retainage for line items may apply, App. Date: December 19, 2017
Period to:
A
Item
p
B
Description of Work
Unit Cost
Unit Type
C
Schedule
Values
D E
Work Completetl
F
Materials
Stored & Used
Prior + Current
, VrecL 1Y
G
Total Completed %
and Stored
To Date
V.
H
Balance
to Finish
Retainage
From Previous
Application(s)
This
Period
55
To zero out balance to finish
contract complete
- 35,237.00
1
Amt
Qty
- 35,237.0
1.0
0.00
p,0
0.0
0.0
0.00
- 35,237.00
1,10
0.00
PAGE 6 TOTAL: 1 -35,237.001 1 0.001 1 0.001 0.00 - 35,237.0 0.0
GRAND TOTAL: 1 590,761.251 593.076.201 a nul 0.001 593,076,201 100.39 - 2,314.9 0.0
A =Line Ilem.Number . B =Brief Item. Description C =Total Value of Item D =Total of D and From Previous Applicalion(s) (If Any) E =Total Work Completed For This Application
F =Materials Purchased and Stored for.Projecr G =Total of All Work Completed and Materials Stored for Project . H= Remaining Balance of Amount to Finish 1= Amount Withheld from G
TORGO S01MVARE w - TOWSdnnre.c 010Y 2010 ALL RIGHTS RESERVED
Reco
Roger
Brookfield Crossing Drainage Improvements
Works
Date: /Z- Z Z - Z4�7
Approved for Payment: Owasso City Council
Date Approved:
City Clerk
REAL Poople •REAL Character • REAL CpmmunLLy
TO: The Honorable. Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Public Infrastructure Improvements
Family Animal Medicine
DATE: December 29, 2017
BACKGROUND:
The subject commercial development is located at 10305 N Owasso Expressway. Public
infrastructure includes: two concrete approaches with drainage structures and sidewalk.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in December of 2017 by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor and design engineer have supplied the necessary two-year
maintenance bonds and required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of public infrastructure improvements including two concrete
approaches with drainage structures and sidewalk at Family Animal Medicine located at 10305
N Owasso Expressway.
ATTACHMENTS:
Location Map
City Attorney bond approval letters and copy of bonds
Washington County Rural Water 3, Letter of approval
FAMILY ANIMAL MEDICINE
LOCATIION ev
1' = 188 ft MAP 12/14/2017 _
S
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso Public staff for the most up -to -date information.
Farris, Earl
From:
Lombardi, Julie
Sent:
Wednesday, December 13, 2017 5:15 PM
To:
Hancock, Brandon
Cc:
Farris, Earl
Subject:
RE: Bond and Contract for Family Animal Medicine
Brandon,
I have reviewed the Family Animal Medicine maintenance bond at your request. The Attorney -in -Fact signature is
authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's
$23,359,000 underwriting limitation. Therefore, the bond is approved.
Julie Lombardi
From: Hancock, Brandon
Sent: Tuesday, December 12, 2017 9:49 AM
To: Lombardi, Julie <JulieL@CitvOfOwasso.com >; Farris, Earl <efarrisC@CitvOfOwasso.com>
Subject: Bond and Contract for Family Animal Medicine
Julie-
Please review the attached bond and contract letter for approval. Please reply all to this email with your findings.
Thanks in advance for your assistance.
Brandon Hancock, CPII
Infrastructure Inspector
Owasso Public Works
office: 918 272 -4959
fax: 918 272 -4996
cell: 918 693 -0373
bhancockc@citvofowasso.com
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: 3263977
KNOW ALL MEN BY THESE PRESENTS, That we Magnum COnSlrmelion, Inc. as
Principal (Developer and Contractor), and North American Specialty Insurance
Company. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as
Obligee, in the penal sum of Eighteen thousand, nine hundred ninety dollars and no /100 --
($ 18,990.00) to which payment will and truly to be made, we do bind ourselves, and each
of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Family Animal Medicine, 10305 N. Owasso
Expressway, Owasso, OK, a privately financed public improvement, and acceptance of
such by the City Council of the City of Owasso, Oklahoma, against all defects in
workmanship and materials which may become apparent in such privately financed
public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: December 11, 3017
Magnum Consu•uction, lac., Principal
M
North American Specialtv,lnsuranee-�gnpany, Surety
W aNW94��1145—%.'
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duty organized and existing wider
laws of We State of New Hampshim and having its principal office in We City of Manchester, New Hampshire, and Washngton Inlemationd
Insurance Company, a corporation organized and existing rider the laws ofthe.State of New Hampshire and ]laving its principal office in the City of
Schaumburg, Illinois, each does hereby make, constitute and appoint:
JOHN K DEER, VAUGHN P. GRAHAM, VAUGHN P: GRAHAM, JR., STEPHEN M. POLEMAN, SUSANNE CUSIMANO
IRAVIS L HKOWN HEHURAH L. RAPER, JAMIE HUKKIS,,SNELLI R SAMUL, R011131 LOY V, MARK V. NOWEUL and CA THY LITMUS
JOINTLY OR SEVERALLY
Its true mud lawful Attorney(a )-in -Fact, to make, exeoure, deal and deliver, for and on its behalf and as ite not and deed, bonds or fiber writirW
obligatory in the nature ofa bond on behalfofeach of said Companies, aT.sadly, at contracts ofsureiysWp as are or may In required or permitted by
law, regulation, contact or otherwise, provided that no bond or undertaking or contract or suretyship executed under Oils authority shall exceed the
amount of.. FIFTY Mf LTJON (S50A00,000.00) DOTJ.ARS
This Power ofAttomey is gmntedand is signed by facsimile under and by ilia authority of the following Resolutions adopted by the Boards of
Directors of bothNodh American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held
on the 9a of May, 2012:
`RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice Resident, any Vice President, any Assistant Vice President,
One Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power ofAllomey to execute on behalf of the Company bonds, undertaking, and all contacts ofstirety, and that each or any of them
hereby is Authorized to attest to the execution ofanysuch Power of Attorney and toattach therein the seat of the Company; and it is
FURTHER RESOLVED, Wort the signature ofsuch officers and the seal of the Company may be affixed to any such Power ofAttamey or to any
certificate relating Wereto by facsimile, and my such Power of Attorney or certificate hearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in We future with regard to any bond, undertaking or contract of surety to which it is attached.'
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North Auterican Specialty Insurance Company
Washington International Insurance Company
State of Illinois
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On this 30th day of June 20 I5 , hot= me, it Notary Public personaltyappeazed Steven P. Andersen , Senior Vice President of
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Company, p isonafy known to me, who being by me duly sworn, acknowledged that theysigned the above Power ofAttomey as officers of and
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ACC7RL?" CERTIFICATE OF LIABILITY INSURANCE
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DATE 12MI/IDl20117 7
12/11/
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement a .
PRODUCER
RICH & CARTMILL, INC
2738 East 51st #400
222A" Janet Morford
P ONEI tali: 918- 743.8011 1 Mcbm: 918.744.9429
U'M Ras 1 morford rcins.com
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Tulsa, OK 74105
Stephen M Poleman
INSURERIS) AFFORDING COVERAGE
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P OBox 707
Broken Arrow, OK 74013
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PRODUCTS - COMP /OP AGO
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COVERAGES CERTIFICATE NUMBER: REVI.glnMNIIMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTIONOFOPERATIONSILOCATIONS /VEHICLES (ACORD101,AddRional Remar$seche dale, mayboailachedllmorespacelsiequlrod)
Project: Family Animal Medicine - 10305 N Owasso Expressway, Owasso, OK
Right of Way work
CITY200
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City Of OW8SS0 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Y ACCORDANCE WITH THE POLICY PROVISIONS,
Public Works Dept.
301 W 2nd Avenue AUTHORIZED REPRESENTATIVE
Owasso, OK 74056
ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD
wagnum Construction, inn.
Broken Arrow, Oklahoma 74013 -0707 - Phone 918 - 251 -8667 - Fax 918 - 251.1025
December 12, 2017
Re: Family Animal Medicine
10305 North Owasso Expressway
Owasso, OK 74055
To Whom It May Concern:
Bond Number 2263977 is for the Right -of -Way construction for the above referenced project
and covers the following items for a period of 2 years from the time of acceptance by the City
of Owasso.
1. Concrete Sidewalk at a cost of $4.00SF or a total cost of $3,580.00
2. Concrete Approach at a cost of $4.50SF or a total cost of $6,210.00
3: Storm Sewer and Concrete Headwalls for a total cost of $9,200.00
For a total systems cost is $18,990.00
If you have any questions or comments, please do not hesitate to contact us.
Sin
T
erel
rent Ramsey
Vice President
Rural Water District No. 3
Washington County, Oklahoma
17227 N. 129"' E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070
Ph. (918) 371-2055 • Fax (918) 371 -3864 • TRS 711
November 7, 2017
City of Owasso
Ate; Mr, Earl Farris, Project Administrator
P0 Box 180
Owasso, OK 74055
FAX 272 -4996
Dear Sirs:
The water line infrastructure in FamilY Animal Medicine, 10305 N Owasso Expressway, has
been tested and meets all requirements for acceptance by Washington Co. Rural Water District
#3.
Sincerely, �ry�
District Manager
to aaardance with Federal origin, and disab8lly,rreligion, Agriculture this (Nottaall Is prrohbitedd bases 8P* o all discriminating A ams)hasis of race, color, On rho
To file a complaint of discrimination, write USDA, Director, offloe of CWII Rights, 1400 Independence Avenue, S.W. Washington, D.C., 202509410
or o8 (800) 7953272 (voice) or (202) 720.6382 (CDD),
sd
REAL people • REAL Charecler •REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Right of Way Acquisition for North 135 East Avenue Service Road Extension Project
DATE: December 29, 2017
BACKGROUND:
City staff is currently involved in the acquisition of rights of way and easements for the N 135 E
Ave Service Road Extension from E 106 St N to E 116 St N. As a part of the project, negotiations
for the purchase of land from First Freewill Baptist Church of Owasso for 14,927 square feet of
right of way, including damages, have been successfully completed.
DESCRIPTION /PURCHASE PRICE:
The appraised value for right of way, in the vicinity, ranges from $5 to $15 per square foot. After
discussions with representatives from the church, City staff agreed to $7.00 per square foot, for a
purchase price of $104,489. In addition, staff negotiated compensation for the sign relocation
and replacement in the amount of $6,500, for a total offer of $110,989. The agreement also
includes the replacement parking spaces and lighting lost due to the construction.
FUNDING:
Funding for this purchase is included in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with First Freewill Baptist Church of Owasso for the
purchase of right of way, temporary easement and other damages in the amount of $110,989,
and authorization for payment.
ATTACHMENTS:
Site Map
Agreement Letter
First Freewill Baptist Church of Owasso
I" = 188 ft
Land Acquisition 12/11/2017
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso Public staff for the most up -to -date information.
tln 5V
The City Wi out Limits.
..removing
obstacles
standing
in the way
of people
celebrating
their lives.
COUNTER OFFER LETTER
December 11, 2017
Bill Gable
Executive Pastor
First Freewill Baptist Church of Owasso
13413 E 106 St N
Owasso, OK 74055
Re: Roadway Improvements
City of Owasso
North 1351h East Avenue Service Road Extension
Dear Mr. Gable:
A roadway improvement project has been planned for construction in your area. The project will require
that the City of Owasso to acquire 14,927 square feet of right of way located on the southeast corner of
the property. In addition the tight of way, temporary construction easement will be in need to construct
the new parking lots, as well as the roadway construction. Temporary construction easement would allow
the contractor the legal right to enter the subject property to perform the necessary improvements. Once
the improvements are complete, the temporary construction easement terminates.
Our offer is as follows:
To acquire right of way $104,489.00;
Sign Replacement $ 6,500.00 —Existing Sign located on E 106 St N,
Replace 42 parking spots and install the necessary lighting;
As part of the N 135 E Ave Service Road Extension project, the west driveway will remain open;
City staff will provide a project schedule prior to construction.
Total Offer is $110.989.00
The above offer is the amount the City of Owasso has determined to be the Fair Market Value of the part
of your property needed inclusive of damages (if any) to your remaining property. If this offer meets
your approval, I would request that you acknowledge with your signature below. I will need to obtain this
signed letter and W -9 form so the check can be processed.
Your consideration of our purchase offer to purchase permanent drainage easement will be appreciated,
Roger Stevens
Public Works Director
i
Agreed to:
W�""" /? -/9 -/7
Date
301 West a Avenue (916) 272.4959
P.O. Box 180 City of Owasso FAX (918) 272 -4996
Owasso, Oklahoma 74055 A City of Character www.cilyofowasso.00m
REAL People � REAL Chaacler • REAL Lammuniry
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: North 135th East Avenue Improvements, 106th Street North to 1161h Street North
Bid Award
DATE: December 29, 2017
BACKGROUND:
North 135th East Avenue serves as the western frontage road of US HWY 169. Currently, the
service road commences from the north edge of McDonald's and Walgreen's on the north side
of East 1161h Street North to the southern edge of the southern driveway into Reasor's on the
south side of East 1 16th Street North. This frontage road has only one access direction from East
1161h Street North thus funneling all traffic through the some corridor.
Extending the service road would provide another access point for commercial areas, reduce
the amount of congestion on limited intersections, increase the access availability for
emergency vehicles and provide for further economic growth in areas that are currently
inaccessible.
BID ADVERTISEMENT:
Advertisement for bids was published on November 15, 2017, and November 22, 2017. In
accordance with state law, a mandatory pre -bid meeting was held on November 28, 2017.
ANALYSIS OF BIDS:
On December 12, 2017, Public Works received and opened five bids for the North 1351h East
Avenue Improvements. Below are the bids and engineering estimate.
Dirtwurx
$2,450,941.76
Gradeline Construction
$2,480,078.45
APAC
$2,565,300.45
BECCO Contractors
$2,705,000.00
Paragon
$2,744,293.55
Engineer's Estimate $2,382,15424
Dirtwurx provided the lowest bid in the amount of $2,450,941.76, however after a thorough
review of the bids and references by staff, Dirtwurx will not be recommended as the best bid.
This is a complex project which includes the relocation of rural water district lines, as well as work
within ODOT right of way. A recommended contractor should have experience with a project
of similar size and scope.
The references for Dirtwurx included small street projects and other work similar to the Owasso
Dog Park project. References for those projects were ok, but none of the references included
work for major street construction projects.
City staff worked with Dirtwurx on the Owasso Dog Park. Based on administrative and
operational concerns during construction, staff does not believe that Dirtwurx has the
experience and qualifications to perform a project of this size and complexity.
Therefore, staff is recommending that the bid be awarded to the second lowest bidder,
Gradeline Construction, whose bid was $2,480,078.45, a difference of $29,136.69, within I% of the
low bidder. Gradeline Construction has excellent references and has completed two projects in
Owasso on time and within budget.
PROJECT FUNDING:
Funding is available in the project budget from the Capital Improvements Fund
RECOMMENDATION:
Staff recommends award of the bid and approval of the construction contract to Gradeline
Construction in the amount of $2,480,078.45 and authorization for the Mayor to execute the
contract.
ATTACHMENTS:
Location Map
Agreement
N 135 E Ave - Service Road Improvements
1" = 1,505 ft Sub Title 01124/2017
This map represents a visual display of related geographic Information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Oxasso Public staff, forthe most up-to -date information.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of this 2nd day of January, 2018 by and between City of Owasso
(hereinafter called OWNER) and Grade Line Construction, LLC. (hereinafter called
CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
135TH EAST AVE. FRONTAGE ROAD PROJECT FY 2017 -2018
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Sawcut, remove, and replace areas of pavement as shown on the plans.
ARTICLE 2. DEPARTMENT
The PROJECT has been assigned by the OWNER to the DEPARTMENT (City of Owasso Public
Works). The DEPARTMENT Director, Project Administrator and City Engineer are the duly
authorized representatives of the OWNER who will assume the duties and responsibilities and will
have the rights and authority assigned to DEPARTMENT in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 Work for base bid will be substantially completed within one - hundred and eighty (180)
calendar days from the date of Notice to Proceed; and completed and ready for final payment in
accordance with the General Conditions within two hundred and ten (210) calendar days from the
date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as
liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining
Work within the time specified in paragraph 3.1 for completion and readiness for final payment or
any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Two
Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract Amount is Two million, four hundred and eighty
thousand, seventy -eight dollars and 45/100, ($2,480,078.45)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions
on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment
will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the Contract
Price on the basis of CONTRACTORSs Applications for Payment in accordance with the City of
Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as
provided below. All progress payments will be on the basis of the progress of the Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the WORK completed, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with
the General Conditions, OWNER shall pay the remainder of the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local laws,
ordinances, rules and regulations that in any manner may affect cost, progress or performance of
the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface
conditions at or contiguous to the site and all drawings of physical conditions in or relating to
existing surface or subsurface structures at or contiguous to the site (except underground facilities)
which have been identified in the Supplementary Conditions as provided in the General
Conditions. Contractor accepts the determination set forth in the General Conditions of the extent
of the "technical data" contained in such reports and drawings upon which Contractor is entitled to
rely. Contractor acknowledges that such reports and drawings are not Contract Documents and
may not be complete for Contractor's purposes. Contractor acknowledges that Owner and
Consultants do not assume responsibility for the accuracy or completeness of information and data
shown or indicated in the Contract Documents with respect to underground facilities at or
continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for
having done so) all such additional supplementary examinations, investigations, explorations, tests,
studies and data concerning conditions (surface, subsurface and underground facilities) at or
contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of
the Work or which relate to any aspect of the means, methods, techniques, sequences and
procedures of construction to be employed by Contractor, and safety precautions and programs
incident thereto. Contractor does not consider that any additional examinations, investigations,
explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at
the Contract Price, within the Contract Times and in accordance with the other terms and
conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and
studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he
deems necessary for the performance of the Work at the Contract price, within the Contract Time
and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated
on the Contract Documents with respect to existing Underground Facilities at or contiguous to the
site and assumes responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports, studies or similar information
or data in respect of said Underground Facilities are or will be required by CONTRACTOR in
order to perform and furnish the Work at the Contract Price within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents, including the General
Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution thereof
by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the
workmanship, labor and materials used in the project for two (2) years after the project has been
accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 81, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the General
Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party sought
to be bound; and specifically, but without limitation, monies that may become due and monies that
are due may not be assigned without such consent (except to the extent that the effect of this
restriction may be limited by law) and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners, successors,
assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and
legal representatives in respect to all covenants, agreements and obligations contained in the
Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One
counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of
the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on January 2nd 2018.
OWNER: City of Owasso CONTRACTOR: Grade Line Construction,
LLC.
Lo
Mayor
(SEAL)
ATTEST:
IC
(Owner, President, Managing
Member)
(SEAL)
Title Title
Address for giving notices:
City of Owasso Grade Line Construction, LLC
Public Works Department P.O. Box 2528
301 W. 2 "d Ave Broken Arrow, OK 74013
Owasso, OK 74055 918- 402 -5001
918.272.4959
sd
REAL Pooplo • REAL GM1aracter• REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Scott Chambless
Chief of Police
SUBJECT: Police Vehicle Equipment Bid
DATE: December 29, 2017
BACKGROUND:
On September 5, 2017, the City Council approved the purchase of twelve police vehicles. In
order to properly light and equip each of these vehicles, bids were advertised in a newspaper of
general circulation in accordance with the Oklahoma Competitive Bidding Act and posted on
the City of Owasso website. Bid packets were also mailed to area vendors that specialize in "up-
fiffing" police vehicles.
On December 1, 2017, bids were publicly opened. Four different vendors submitted bid
proposals. Staff has reviewed all bid submittals for content and conformity to the bid
specifications.
Staff determined that none of the vendors were completely compliant with the specifications
outlined in the bid packet. The bidder that was most compliant submitted a bid that was cost
prohibitive.
Staff believes that rejecting all bids is necessary in order to prepare new bid specifications that
are fiscally responsible and meet the department's needs.
RECOMMENDATION:
Staff recommends rejecting all bids received for the Emergency Lighting Equipment for Police
Vehicles project. Staff will revise the bid specifications and re- submit the project for bidding.
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 12123117
Department Payroll Expenses Total Expenses
105
Municipal Court
5,920.37
6,843.01
110
Managerial
24,590.01
29,029.61
120
Finance
16,583.08
19,479.63
130
Human Resources
8,439.17
10,104.87
160
Community Development
17,949.59
21,408.61
170
Engineering
18,004.15
21,388.22
175
Information Systems
14,408.21
17,232.20
181
Support Services
8,658.95
10,231.74
190
Cemetery
1,309.97
1,563.41
201
Police Grant Overtime
11,108.20
11,350.67
215
Central Dispatch
22,223.10
26,490.66
221
Animal Control
3,856.58
4,522.56
280
Emergency Preparedness
-
370
Stormwater /ROW Maint.
7594.03
9,065.29
515
Park Maintenance
7910.81
9,328.59
520
Culture /Recreation
8886.26
10,547.69
550
Community- Senior Center
5760.81
6,536.13
580
Historical Museum
664.4
745.98
710
Economic Development
3446.85
4,122.43
General Fund Total
187,314.54
219,991.30
185 Garage Fund Total 7,301.56 8,713.67
255 Ambulance Fund Total 553.85 621.86
250 Fire Fund 37 Total 149,846.95 179,206.01
201 Police Fund 38 Total 148,187.58 174,336.17
300 Streets Fund 39 Total 15,031.06 17,900.59
370 Stormwater Fund 27 Total 2,071.35 2,477.33
150 Worker's Compensation Total 1,460.80 1,747.12
720 Strong Neighborhoods Total 3,906.62 4,609.28
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 12/28/17
VENDOR
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
HCC LIFE INSURANCE STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
AMOUNT
28,306.79
38,171.64
47,587.79
22,145.98
13,951.47
45,933.03
196,096.70
4,153.00
3,398.42
7,551.42
HEALTHCARE SELF INSURANCE FUND TOTAL 203,648.12