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Home My WebLink About2018.01.02_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055\�i� Regular Meeting` Tuesday, January 2, 2018 - 6:30 pm 1. Call to Order Chair Lyndeli Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • December 19, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/23/17 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 29, 2017. VOW Sh .: ity • - f OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 19, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, December 19, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 15, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:19 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn Vice - Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • December 5, 2017, Regular Meeting • December 12, 2017, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $13,860.44. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a bid for the purchase of golf carts Corey Burd presented the item recommending awarding a bid and approval of a lease to purchase contract with Yamaha Golf -Cart Company for a seventy -four (74) Yamaha (EFI) golf cart fleet with annual payments of $43,130.16. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid and approve the lease to purchase contract, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 OPGA December 19, 2017 Page 2 6. Report from OPGA Manager No Report 7. Report from OPGA Attorney No Report 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/9/17 • Monthly Budget Status Report - November 2017 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried 3 -0 and the meeting adjourned at 8:25 pm. l.yndell Dunn, Chair Juliann M. Stevens, Deputy City Clerk Claims List - 1/2/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK LOWES- SUPPLIES $31.08 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES $130.98 JPMORGAN CHASE BANK TIMMONS -FUEL $1,032.71 YAMAHA GOLF CAR COMPANY PARTS $47.19 CART OPERATIONS -Total $1,241.96 AEP IPSO ELECTRIC USE $1,141.91 BROWN FARMS LLC SOD $280.00 INTERNATIONAL SPORTS TURF RESEARCH SOIL TEST $990.00 JPMORGAN CHASE BANK BROWN FARMS - CREDIT ($95.00) JPMORGAN CHASE BANK CORE &MAIN -PARTS $99.22 JPMORGAN CHASE BANK DALE & LEES - REPAIR $146.00 JPMORGAN CHASE BANK HARRELLS- INSECTICIDE $95.29 JPMORGAN CHASE BANK LOWES - SUPPLIES $94.20 JPMORGAN CHASE BANK LUBER BROS -MOWER BELT $380.45 JPMORGAN CHASE BANK LUBER BROS -TOOLS $329.30 JPMORGAN CHASE BANK OK TURF -CONF REGIST F $160.00 JPMORGAN CHASE BANK OREILLY- DEGREASER $12.98 JPMORGAN CHASE BANK OREILLY- RETURN ($22.00) JPMORGAN CHASE BANK OWASO TOP SOIL -SOIL $125.00 JPMORGAN CHASE BANK P &K- BEARINGS, SEALS $27.14 JPMORGAN CHASE BANK P &K -TOOLS $162.70 KEELING COMPANY ELECTRICAL CONNECTORS $176.23 SIP CORPORATION TRAINING $500.00 SPOK, INC. CONSOLIDATED PHONE $0.00 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 UNIFIRST HOLDINGS LP ENV CHARGE $18.00 UNIFIRST HOLDINGS LP SHOP TOWELS $34.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $26.52 WATER UTILITIES SERVICES, INC SPRINKLER HEADS $54.01 COURSE MAINT -Total $9,795.21 JPMORGAN CHASE BANK ALDI - SUPPLIES $0.50 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $77.37 JPMORGAN CHASE BANK SAMS- SUPPLIES $267.84 JPMORGAN CHASE BANK UNITED LINEN -LINEN RE $121.66 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $62.44 FOOD & BEV -Total $529.81 AEP /PSO ELECTRIC USE $928.70 AT &T LONG DISTANCE LONG DISTANCE PHONE $35.84 BH MEDIA HOLDING GROUPS, INC PARKS BID ADVERTISEMENT $29.52 CPS TECHNOLOGIES, INC CART CPS $840.00 JPMORGAN CHASE BANK COX -CABLE $76.47 1 Claims List - 1/2/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK JOHNSTONE -AC MOTOR $200.14 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $28.50 SOUTH CENTRAL GOLF INC ADVERTISEMENT $90.00 SPOK, INC. CONSOLIDATED PHONE $0.00 GOLFADMIN -Total $2,229.17 JPMORGAN CHASE BANK PGA -FEES $982.11 JPMORGAN CHASE BANK PGA - TRAINING SEMINAR $2,050.00 JPMORGAN CHASE BANK USPS- POSTAGE $14.56 GOLFSHOP -Total $3,046.67 BGR DAILY ACCT. REIMB GOLF PETTY CASH $458.40 JPMORGAN CHASE BANK ALDI-FOOD $86.87 JPMORGAN CHASE BANK EXECUTIVE - COFFEE $116.44 JPMORGAN CHASE BANK - FABRITEC- MERCHANDISE $163.00 JPMORGAN CHASE BANK GIRT PLAINS- BEVERAGES $50.61 JPMORGAN CHASE BANK OAKLEY - MERCHANDISE $40.00 JPMORGAN CHASE BANK SAMS -FOOD $925.33 JPMORGAN CHASE BANK WALMART -FOOD $19.20 OPGA -Total $1,859.85 OPGA -Total $18,702.67 OPGA Grand Total $18,702.67 2 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12123/17 Payroll Expenses 2,449.25 1,779.39 7,775.41 3,353.32 3,405.75 Total Expenses 2,865.41 1,990.58 9,284.92 3,862.53 4,040.00 FUND TOTAL 18,763.12 22,043.44