HomeMy WebLinkAbout2017.12.19_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 19, 2017
The Owasso City Council met in regular session on Tuesday, December 19, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, December 15, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor Shane Cheek of the Owasso Pentecostal Church.
3. Flag Salute
Councilor Bonebrake led the flag salute.
4. Roll Call
Present
Mayor - Lyndell Dunn
Councilor- Doug Bonebrake
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Absent
Vice - Mayor -Chris Kelley
Councilor- Bill Bush
5. Presentation of Proclamation
Mayor Dunn presented a proclamation declaring Friday, December 22, 2017, as Owasso
Rams Football Day in the City of Owasso in recognition of winning the Class 6A -1 State
Championship Title.
6. Presentation of Employee of the Year
Warren Lehr presented the City of Owasso Employee of the Year, Debbie Grace, Managerial
Department.
Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matt ers listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes:
December 5, 2017, Regular Meeting
December 12, 2017, Regular Meeting
B. Approve claims
C. Accept the Allstate Helping Hands Foundation Grant and approve a budget
amendment in the Police department, General Fund, increasing the
estimated revenue and the appropriation for expenditures by $1,000
Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with
claims totaling $1,378,078.57.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
Owasso City Council
December 19, 2017
Page 2
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
9. Consideration and appropriate action relating to Ordinance 1119, annexing property
referenced in application OA -17 -08 for property located in the N 7300 block of East US169
Service Rd
Bronce Stephenson presented the item recommending approval of Ordinance 1 1 19.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms.
Moberly to approve Ordinance 1 1 19, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
10. Consideration and appropriate action relating to Ordinance 1120, annexing property
referenced in application OA -17 -09 for property located north of the intersection of E 106 St N
and N 110 E Ave
Bronce Stephenson presented the item recommending approval of Ordinance 1120.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve Ordinance 1 120, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
11. Consideration and appropriate action relating to Ordinance 1121, approving Planned Unit
Development application OPUD -17 -03 for property located south and east of the SE corner of
E 86 St N & N Memorial Dr
Karl Fritschen presented the item recommending approval of Ordinance 1121. Carolyn Back,
Wallace Engineering, and Mary Ogle, A New Leaf, spoke on behalf of the applicant.
There was one comment from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve Ordinance 1121, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
12. Consideration and appropriate action relating to the purchase of a pothole patcher body for
the street department
Tim Doyle presented the item recommending approval to purchase a new Bergkamp FP5
Flameless Patcher with options from Bergkamp Incorporated of Salina, Kansas, in the amount
of $102,126 utilizing the HGAC Buy Program.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the purchase of a pothole patcher body with
options, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
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December 19, 2017
Page 3
13. Consideration and appropriate action relating to the purchase of a truck chassis for a
pothole patcher for the street department
Tim Doyle presented the item recommending approval to purchase a new Freightliner M2
chassis with options from Premier Truck Group Tulsa of Tulsa, Oklahoma, in the amount of
$83,793 per the Oklahoma State Bid Contract SW035T.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the purchase of a truck chassis, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
14. Consideration and appropriate action relating to the purchase of a compact track loader for
the stormwater department
Tim Doyle presented the item recommending approval to purchase a new Bobcat T770
compact track loader with attachments from White Star Machinery Company of Tulsa,
Oklahoma, in the amount of $75,866.22 per the Oklahoma State Bid Contract SW 192.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the purchase of a compact track loader with
attachments, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
15. Consideration and appropriate action relating to the purchase of a tractor for the stormwater
department
Tim Doyle presented the item recommending approval to purchase a new Kubota M6060
HD tractor with options from Stewart Martin Equipment of Okmulgee, Oklahoma, in the
amount of $29,337 per the Oklahoma State Bid Contract SW 196.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the purchase of a tractor with options, as
recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
16. Consideration and appropriate action relating to an agreement for right -of -way acquisition
for the E 106 St N and N 145 E Ave Intersection Improvements Project
Roger Stevens presented the item recommending approval of an agreement with Lake
Valley Investment Group, LLC for the acquisition of right -of -way and easement in the amount
of $183,249 and authorization for payment.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the agreement and authorize payment in the
amount of $183,249, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
Owasso City Council
December 19, 2017
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17. Consideration and appropriate action relating to an agreement for right -of -way acquisition
for the E 106 St N and N 145 E Ave Intersection Improvements Project
Roger Stevens presented the item recommending approval of an agreement with Owasso
Land Trust for the acquisition of right of way in the amount of $67,879 and authorization for
payment.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the agreement and authorize payment in the
amount of $67,879, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
18. Consideration and appropriate action relating to an agreement for right -of -way acquisition
for the N 140 E Ave Service Road Realignment Project
Roger Stevens presented the item recommending approval of an agreement with Owasso
Land Trust for the acquisition of right of way and authorization for payment; the agreement
includes payment in the amount of $549,855 and acceptance of a land donation known as
area "1 A" at a value of $458,280.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the agreement, authorize payment in the amount of
$549,855, and accept the land donation, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
19. Consideration and appropriate action relating to the FY 2017 -18 Street Rehabilitation
Program
Roger Stevens presented the item recommending approval of the FY 2017 -2018 Street
Rehabilitation Program priority sites.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the FY 2017 -18 Street Rehabilitation Program priority
sites, as recommended.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried: 3 -0
20. Report from City Manager
Warren Lehr advised that City Offices would be closed on December 25 and 26, 2017, and
January 1, 2018. Mr. Lehr commented on code enforcement activities for 2017.
21. Report from City Attorney
Julie Lombardi advised an appeal had been filed by the applicant in the Tulsa County Board
of Adjustment case CBOA -2651 requesting a Special Exception to permit mining and mineral
processing in an AG (Agricultural) District located at 14219 E 66 St N.
22. Report from City Councilors
Councilors complimented city staff efforts during the past year.
Owasso City Council
December 19, 2017
Page 5
23. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 12/9/17
• Health Care Self- Insurance Claims - dated as of 12/14/17
• Monthly Budget Status Report - November 2017
• DEQ Permit No. SL000072170806 for the construction of 5,525 linear feet of eight
(8) inch PVC, 233 linear feet of six (6) inch PVC sanitary sewer line and all
appurtenances to serve the Keys Landing II, Tulsa County, Oklahoma
24. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
25. Adjournment
Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bonebrake, Moberly, Dunn
NAY: None
Motion carried 3 -0 and the meeting adjourned at 8:18 pm.
.1 1nn M. Stevens, beputy City Clerk