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Home My WebLink About2018.01.16_OPWA AgendaPUBLIC NOTICE THE MEETING OF THE tl�p OWASSO PUBLICFWORKS AUTHORITY �4 o% a� R 'L Council Chambers, Old Central Building ,RX ,y 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 16, 2018 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an Item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • January 2, 2018, Regular Meeting • January 9, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or Information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 1/6/18 • Monthly Budget Status Report- December 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, January 12, 2018. Sherry ®r _ i OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 2, 2018 The Owasso Public Works Authority met in regular session on Tuesday, January 2, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 29, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:16 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice - Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • December 19, 2017, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $566,633.07. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None OPWA January 2, 2018 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/23/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:17 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 9, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 9, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, January 5, 2018, 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:02 pm. Present Absent Mayor /Chair - Lyndell Dunn None Vice - Mayor /Vice -Chair - Chris Kelley (exit at 7:17) Councilor /Trustee - Doug Bonebrake (arrive at 6:07) Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Presentation and discussion relating to the annual financial audit Linda Jones introduced John Manning, Chair of the Citizen Audit Committee, and Brittney Wycoff, RSM US LLP. Mr. Manning presented the Citizen Audit Committee report. Ms. Wycoff presented the annual audit and financial statements. Discussion was held. It was further explained that the January 16, 2018, Official Notices agenda item would include the Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2017. Councilor Bonebroke arrives at 6:07 pm 3. Discussion relating to Community Development items A. Easement Closure - Mingo Crossing (south of E 106 St N & N Mingo Rd) B. Zoning - OZ -17 -09 Club Villas at Bailey Ranch (SE comer- E 89 St N & N Mingo Rd) Bronce Stephenson introduced Morgan Pemberton. Ms. Pemberton presented each item and discussion was held. It was further explained that each item would be placed on the January 16, 2018, Council agenda for consideration and action. 4. Discussion relating to Public Works items A. Stormwater Management Program- proposed ordinance B. Coffee Creek Lift Station and Force Main Improvements -proposed Sewer Assessment Area ordinance Roger Stevens introduced Charlene Lawrence. Ms. Lawrence presented item 4A and discussion was held. Mr. Stevens presented item 4B and discussion was held. It was further explained that Item 4A would be placed on the February 6, 2018, Council agenda for consideration and action; and item 4B would be placed on the January 16, 2018, Council agenda for consideration and action. Owasso City Council, OPWA & OPGA January 9, 2018 Page 2 5. Discussion relating to proposed amendments to the Code of Ordinances A. Part 1, General Provisions B. Part 2, Administrative & Government Julie Lombardi presented each item and discussion was held. It was further explained that each item would be placed on the February 20, 2018, Council agenda for consideration and action. 6. Discussion relating to traffic signal enforcement Warren Lehr introduced the item. Councilor Moberly and Scott Chambless presented information and discussion was held. 7. Discussion relating to City Manager items • Hazard Mitigation Grant Program • Resolution - Tulsa Regional Chamber 2018 OneVoice Regional Legislative Agenda • Monthly sales tax report • City Manager report Warren Lehr presented the Hazard Mitigation Grant Program item and discussion was held. It was further explained that an item would be placed on the January 16, 2018, Council agenda for consideration and action. Warren Lehr presented the Resolution - Tulsa Regional Chamber 2018 OneVoice Regional Legislative Agenda item and discussion was held. It was further explained that an item would be placed on the January 16, 2018, Council agenda for consideration and action. Linda Jones presented the monthly sales tax report and discussion was held. Warren Lehr reported that the Annual Character Luncheon will be held January 16, 2018, and a public meeting regarding the E 116 St N Widening Project will be held January 22, 2018, 8. City Council/Trustee comments and inquiries None 9. Adjournment The meeting adjourned at 8:03 pm. Lyndell Dunn, Mayor /Chair Julie Stevens, Deputy City Clerk Claims List - 1/1612018 Fund Vendor Name Payable Description Payment Amount 61 OPWA GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECTI $34,368.32 76THIMAIN INTERSECT IMPRV - Total LABOR/OVERHEAD CHARGE- $34,368.32 AT &T CONSOLIDATED PHONE $146.29 AT &T LONG DISTANCE PHONE $3.70 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $80.16 CITY GARAGE LABOR/OVERHEAD CHARGE - $141.58 JPMORGAN CHASE BANK J $913.74 CLEAN UNIFORM COMPANY UNIFORM SERVICES $321.92 JPMORGAN CHASE BANK LOCKE- LIGHTING $169.31 JPMORGAN CHASE BANK LOCKE- REPAIR PARTS $187.03 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $52.92 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHE $50.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $1,438.87 STANDLEY SYSTEMS, LLC COPIER MAINT AGREEMEN $124.48 OPWA ADMINISTRATION -Total $2,716.26 AT &T CONSOLIDATED PHONE $12.00 CITY GARAGE LABOR/OVERHEAD CHARGE- $530.58 J CITY GARAGE VEHICLE PARTS PURCH - DEC $67.76 CLEAN UNIFORM COMPANY UNIFORM SERVICES $36.88 JPMORGAN CHASE BANK BURNS PROPANE- PROPANE $104.10 JPMORGAN CHASE BANK W MGMT -REC TIP FEE $913.74 OSI ENVIRONMENTAL INC OIUANTIFREEZE RECYCLING, $50.00 TERMINIX PEST CONTROL $59.00 RECYCLE CENTER -Total $1,774.06 AT &T CONSOLIDATED PHONE $12.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED- DEC, $2,689.77 CITY GARAGE LABOR/OVERHEAD CHARGE - $4,576.67 J CITY GARAGE VEHICLE PARTS PURCH - DEC $3,845.63 CLEAN UNIFORM COMPANY UNIFORM SERVICES $316.62 COVANTA LANCASTER, INC REFUSE TIPPING FEES $8,641.81 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $2,815.79 JPMORGAN CHASE BANK AUTO BATTERY- STARTER $348.46 JPMORGAN CHASE BANK BROWN CO -PPE $42.05 JPMORGAN CHASE BANK BUMP213UMP- ANTIFREEZE $38.94 JPMORGAN CHASE BANK BUMP2BUMP -FLOOR DRY $99.00 JPMORGAN CHASE BANK BUMP2BUMP- GREASE $77.00 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $6.99 JPMORGAN CHASE BANK BUMP2BUMP -TOOLS $26.21 JPMORGAN CHASE BANK CUMMINS -FUEL FILTERS $57.69 JPMORGAN CHASE BANK CUMMINS- RETURN ($8.73) 11 Fund 61 Claims List - 1/16/2018 Vendor Name Payable Description Payment Amount OPWA JPMORGAN CHASE BANK FLEETPRIDE- ALTERNATOR $235.80 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $74.27 JPMORGAN CHASE BANK LOWES -DRILL BIT $3.78 JPMORGAN CHASE BANK MIDTOWN HARDWARE -MAIL $139.05 JPMORGAN CHASE BANK MIDTOWN HARDWARE -RETU ($1.10) JPMORGAN CHASE BANK W MGMT -REF TIP FEE $2,971.79 LENOX WRECKER SERVICE INC TOWING $235.00 THE METROPOLITAN ENVIRONMENTAL MEMBERSHIP DUES $6,819.14 TRUS BA ELECTRIC -FUSES $727.42 TULSA EMERGENCY MEDICAL CENTER DRUG TESTING $149.00 REFUSE COLLECTIONS -Total CORE &MAIN -PAINT $34,212.63 CURTIS D MATTHEWS JR METER READER $327.50 DONALD RAY HILTON METER READER $96.50 JARED MICHAEL BARNES METER READER $212.50 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $27.76 KORY MCCRACKEN METER READER $96.50 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,289.27 TODD C. KIMBALL METER READER $297.50 UTILITY BILLING -Total $2,347.53 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $161.97 CINTAS CORPORATION FIRST AID SUPPLIES $42.71 CITY GARAGE LABOR/OVERHEAD CHARGE - $1,385.42 J CITY GARAGE VEHICLE PARTS PURCH - DEC $100.08 CLEAN UNIFORM COMPANY UNIFORM SERVICES $220.97 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $18.93 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $34.71 JPMORGAN CHASE BANK BA ELECTRIC -FUSES $727.42 JPMORGAN CHASE BANK BROWN CO -PPE $42.06 JPMORGAN CHASE BANK CORE &MAIN -PAINT $75.12 JPMORGAN CHASE BANK FASTENAL- MATERIALS $92.85 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $90.00 JPMORGAN CHASE BANK LOWES -PARTS $20.34 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $194.16 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $461.37 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $374.78 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $4,122.91 AT &T CONSOLIDATED PHONE $71.98 AT &T LONG DISTANCE PHONE $0.35 CITY GARAGE LABOR/OVERHEAD CHARGE - $1,024.50 J 2 Claims List - 1/16/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA CLEAN UNIFORM COMPANY UNIFORM SERVICES $507.84 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $720.46 JAMES A. OZBUN PUMP $325.00 JPMORGAN CHASE BANK AMER LANDMASTER -REFUN ($21.70) JPMORGAN CHASE BANK ATWOODS -PPE $89.99 JPMORGAN CHASE BANK BROWN CO -PPE $42.06 JPMORGAN CHASE BANK FORT BEND - POLYMER $4,182.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING $50.00 JPMORGAN CHASE BANK HACH CO- REAGENT $326.98 JPMORGAN CHASE BANK HACH CO -WATER $317.08 JPMORGAN CHASE BANK LOWES -HOSE $5.94 JPMORGAN CHASE BANK LOWES - WASHER $2.38 JPMORGAN CHASE BANK LOWES -WATER HOSES $197.13 JPMORGAN CHASE BANK W MGMT- SLUDGE REMOVAL $17,953.78 JPMORGAN CHASE BANK WALMART- SUPPLIES $22.75 JPMORGAN CHASE BANK WALMART -WATER $7.04 SCHREIBER, LLC PARTS $1,067.00 SCHUERMANN ENTERPRISES, INC REPAIR $1,186.36 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $28,158.94 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $76.51 CINTAS CORPORATION FIRST AID SUPPLIES $42.71 CITY GARAGE LABOR/OVERHEAD CHARGE - $1,720.17 J CITY GARAGE VEHICLE PARTS PURCH - DEC $1,275.29 CITY OF TULSA UTILITIES WATER $235,127.89 CLEAN UNIFORM COMPANY UNIFORM SERVICES $303.56 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $945.67 JPMORGAN CHASE BANK ATWOODS- HEATERS $29.98 JPMORGAN CHASE BANK BROWN CO -PPE $42.06 JPMORGAN CHASE BANK CORE &MAIN - CLAMPS $71.07 JPMORGAN CHASE BANK CORE &MAIN - HYDRANT EXT $315.00 JPMORGAN CHASE BANK CORE &MAIN -METER CAN $112.00 JPMORGAN CHASE BANK CORE &MAIN - REGISTER $156.00 JPMORGAN CHASE BANK CORE &MAIN -VALVE $695.50 JPMORGAN CHASE BANK CORE &MAIN -VALVE BOXES $171.90 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $270.00 JPMORGAN CHASE BANK LOWES -GATE OPENERS $99.89 JPMORGAN CHASE BANK OREILLY- SUPPLIES $12.99 JPMORGAN CHASE BANK RED WING SHOES -BOOTS $139.49 JPMORGAN CHASE BANK RSU- TRAINING FEE $20.00 JPMORGAN CHASE BANK WALMART- HEATER $29.72 3 Claims List - 1/16/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA TWIN CITIES READY MIX, INC CONCRETE $125.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $241,813.00 OPWA -Total $349,513.65 OPWA Grand Total $349,513.65 OPWA OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/06/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 10,973.47 16,357.59 405 Utility Billing 5,232.00 9,273.08 420 Water 15,478.36 25,957.54 450 Wastewater 14,147.53 24,378.35 455 Wastewater Collection 11,127.06 18,592.24 480 Refuse 15,792.74 23,742.63 485 Recycle Center 1,334.00 1,996.35 FUND TOTAL 74,085.16 120,297.78 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 506,136 $ 3,352,855 $ 6,338,750 52.89% 400,884 2,279,529 4,511,120 50.53% 171,978 1,081,872 2,073,950 52.16% 21,748 131,800 263,125 50.09% 1,100,746 6,846,056 13,186,945 51.92% $ (72,050) $ (541,097) $ (1,138,847) 47.51% (28,745) (217,267) (483,089) 44.97% (311,054) (2,404,530) (4,542,455) 52.93% (169,958) (937,986) (2,706,922) 34.65% (101,495) (515,247) (2,151,173) 23.95% (216,006) (1,667,804) (3,113,850) 53.56% (899,308) (6,283,931) (14,136,336) 44.45% 201,438 562,124 (949,391) $ 13,851 $ 76,038 $ 20,000 380.19% 1,300 9,884 12,275 80.52% - 292,485 292,487 100.00% - - (326,201) 0.000/. 15,151 378,407 (1,439) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 596,406 $ 1,435,470 $ 25,507,746 Expenditures of long -term debt (596,406) (1,725,734) (25,800,233) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES - (290,264) (292,487) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 216,589 $ 650,268 $ (1,243,317) $ (1,927,539) 2,218,645 2,218,645 $ 941,373 $ 975,328