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Home My WebLink About2018.01.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 16, 2018 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • January 2, 2018, Regular Meeting • January 9, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 1/6/18 • Monthly Budget Status Report -December 2017 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, January 12, 2018. ice ��' % /�/ Sherry Bist7f-!, city C1111 - / OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 2, 2018 The Owasso Public Golf Authority met in regular session on Tuesday, January 2, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 29, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:17 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice - Chair -Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • December 19, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $18,702.67. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Report from OPGA Manager None 6. Report from OPGA Attorney. None OPGA January 2, 2018 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/23/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:18 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 9, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 9, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, January 5, 2018. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:02 pm. Present Absent Mayor /Chair- Lyndell Dunn None Vice - Mayor /Vice- Chair- Chris Kelley (exit at 7:17) Councilor /Trustee - Doug Bonebrake (arrive at 6:07) Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Presentation and discussion relating to the annual financial audit Linda Jones introduced John Manning, Chair of the Citizen Audit Committee, and Brittney Wycoff, RSM US L-P. Mr. Manning presented the Citizen Audit Committee report. Ms. Wycoff presented the annual audit and financial statements. Discussion was held. It was further explained that the January 16, 2018, Official Notices agenda item would include the Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2017. Councilor Bonebrake arrives at 6:07 pm 3. Discussion relating to Community Development items A. Easement Closure - Mingo Crossing (south of E 106 St N & N Mingo Rd) B. Zoning - OZ -17 -09 Club Villas at Bailey Ranch (SE comer- E 89 St N & N Mingo Rd) Bronce Stephenson introduced Morgan Pemberton. Ms. Pemberton presented each item and discussion was held. It was further explained that each item would be placed on the January 16, 2018, Council agenda for consideration and action. 4. Discussion relating to Public Works items A. Stormwater Management Program - proposed ordinance B. Coffee Creek Lift Station and Force Main Improvements - proposed Sewer Assessment Area ordinance Roger Stevens introduced Charlene Lawrence. Ms. Lawrence presented item 4A and discussion was held. Mr. Stevens presented item 4B and discussion was held. It was further explained that Item 4A would be placed on the February 6, 2018, Council agenda for consideration and action; and item 4B would be placed on the January 16, 2018, Council agenda for consideration and action. Owasso City Council, OPWA & OPGA January 9, 2018 Page 2 5. Discussion relating to proposed amendments to the Code of Ordinances A. Part 1, General Provisions B. Part 2, Administrative & Government Julie Lombardi presented each item and discussion was held. It was further explained that each item would be placed on the February 20, 2018, Council agenda for consideration and action. 6. Discussion relating to traffic signal enforcement Warren Lehr introduced the item. Councilor Moberly and Scott Chambless presented information and discussion was held. 7. Discussion relating to City Manager items • Hazard Mitigation Grant Program • Resolution - Tulsa Regional Chamber 2018 OneVoice Regional Legislative Agenda • Monthly sales tax report • City Manager report Warren Lehr presented the Hazard Mitigation Grant Program item and discussion was held. It was further explained that an item would be placed on the January 16, 2018, Council agenda for consideration and action. Warren Lehr presented the Resolution - Tulsa Regional Chamber 2018 OneVoice Regional Legislative Agenda item and discussion was held. It was further explained that an item would be placed on the January 16, 2018, Council agenda for consideration and action. Linda Jones presented the monthly sales tax report and discussion was held. Warren Lehr reported that the Annual Character Luncheon will be held January 16, 2018, and a public meeting regarding the E 116 St N Widening Project will be held January 22, 2018. 8. City Council /Trustee comments and inquiries None 9. Adjournment The meeting adjourned at 8:03 pm. Lyndell Dunn, Mayor /Chair Julie Stevens, Deputy City Clerk Claims List - 1/16/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594 -38 CARTOPERATIONS -Total $3,594.38 AT &T CONSOLIDATED PHONE $12.00 AT &T LONG DISTANCE PHONE $0.06 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $155.57 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $18.00 UNIFIRST HOLDINGS LP SHOP TOWELS $34.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $27.12 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $1,448.68 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $30.00 FOOO & BEV -Total $30.00 AT &T CONSOLIDATED PHONE $95.97 AT &T LONG DISTANCE PHONE $1.15 JPMORGAN CHASE BANK LOWES- CEMENT $9.28 JPMORGAN CHASE BANK LOWES -FOAM $5.05 JPMORGAN CHASE BANK LOWES - LAMINATE $37.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $11525 JPMORGAN CHASE BANK USGA -USGA DUES $110.00 JPMORGAN CHASE BANK W MGMT - REFUSE SERVICE $382.23 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $380.88 GOLF ADMIN -Total $1,136.81 JPMORGAN CHASE BANK E PICKER GOLF- SUPPLIE $392.07 GOLFSHOP -Total $392.07 BGR DAILY ACCT. REIMB GOLF PETTY CASH $141.90 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $2,748.86 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE $519.04 JPMORGAN CHASE BANK SYSCO -FOOD $602.71 OPGA -Total $4,012.51 OPGA -Total $10,614.45 OPGA Grand Total $10,614.45 1 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/06/18 Payroll Expenses 2,384.00 1,344.81 7,600.05 2,693.38 3,405.75 Total Expenses 3,881.22 1,509.95 12,553.21 3,196.57 5,146.96 FUND TOTAL 17,427.99 26,287.91 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of December 31, 2017 OPERATING REVENUES: Golf shop fees Merchandise sales COS — merchandise Cart Rental Food & beverage COS — food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General Transfer from OPWA TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING Month To -Date December 31, 2017 Year To -Date Percent Budget of Budget $ 20,700 $ 237,496 $ 538,200 44.13% 8,359 58,523 135,000 43.35% (5,175) (43,178) (104,000) 41.52% 4,210 70,354 125,000 56.28% 7,913 71,534 161,376 44.33% (2,090) (30,870) (67,215) 45.93% 1 596 700 85.09% $ 33,918 $ 364,455 $ 789,061 46.19% $ (8,394) $ (63,540) $ (141,375) 44.94% (4,558) (55,777) (115,127) 48.45% (25,119) (361,688) (719,509) 50.27% (7,585) (65,558) (139,962) 46.84% (10,224) (112,928) (222,970) 50.65% $ (55,880) $ (659,492) $ (1,338,943) 49.25% $ (21,962) $ (295,036) $ (549,882) $ 50,000 $ 100,000 $ 649,882 15.39% - - 326,201 0.00% $ 50,000 $ 100,000 $ 976,083 10.25% $ 28,038 $ (195,036) $ 426,201 $ (74,446) FUND BALANCE (Budgetary Basis) Beginning Balance (3,343,985) (3,343,985) Ending Balance $ (3,613,468) $ (2,917,784)