HomeMy WebLinkAbout2018.01.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, January 16, 2018 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Invocation
Pastor Chris Wall of First Baptist of Owasso
3. Flag Salute
4. Roll Call
5. Presentation of Employee of the Quarter
Warren Lehr
�e
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• January 2, 2018, Regular Meeting
• January 9, 2018, Regular Meeting
B. Approve claims
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to Ordinance 1122, closing to the public a
temporary construction easement and a permanent sanitary sewer easement located
approximately one - quarter mile south of the intersection of E 106 St N and N Mingo Rd
Morgan Pemberton
Staff recommends approval of Ordinance 1122.
Consideration and appropriate action relating to the bid and purchase of a Self- Contained
Breathing Apparatus (SCBA) Air Compressor
Mark Stuckey
Staff recommends approval of the purchase of a SCBA Air Compressor from Northern Safety
of Tulsa, Oklahoma, in the amount of $81,496.00.
10. Consideration and appropriate action relating to Resolution 2018 -01, endorsing the Tulsa
Regional Chamber 2018 OneVoice Regional Legislative Agenda
Juliann Stevens
Staff recommends approval of Resolution 2018 -01.
Owasso City Council
January 16, 2018
Page 2
11. Consideration and appropriate action relating to the overpayment of grant funds in the
Hazard Mitigation Grant Program (HMGP), FEMA- 4078- DR -OK, Project #4, City of Owasso
Hazard Mitigation Plan Project and budget amendment
Sherry Bishop
Staff recommends approval and authorization for payment to the Oklahoma Office of
Emergency Management for the overpayment of grant funds in the amount of $26,822.60
and approval of a budget amendment increasing the appropriation for expenditures in the
general fund by $26,822.60.
12. Report from City Manager
13. Report from City Attorney
14. Report from City Councilors
15. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 1/6/18
• Health Care Self - Insurance Claims- dated as of 1/11/18
• Monthly Budget Status Report - December 2017
• Monthly Budget Status Report (corrected) - November 2017
• Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2017
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
17. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing negotiations with the Fraternal Order of Police Lodge No. 149, as
provided for in Title 25, O.S. § 307(B)(2)
Julie Lombardi
18. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, January 12, 2018._
Sherry Bisho , City ClerV'
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, January 2, 2018
The Owasso City Council met in regular session on Tuesday, January 2, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, December 29, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor Blake Altman of Trinity Presbyterian Church.
3. Flag Salute
Councilor Jeri Moberly led the flag salute.
4. Roll Call
Present Absent
Mayor - Lyndell Dunn None
Vice- Mayor - Chris Kelley
Councilor - Doug Bonebrake
Councilor - Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Initiative
Michele Dempster, Character Council Member, presented the Character Trait of Initiative for
the month of January.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• December 19, 2017, Regular Meeting
B. Approve claims
C. Approve a budget amendment in the General Fund increasing the estimated
grant revenues and the appropriation for expenditures by $61,819 for the
installation of a Self- Contained Breathing Air Compressor to be located at the
new Owasso Public Safety Operations and Training Complex (Department of
Homeland Security /FEMA grant)
D. Accept a donation from the Owasso Golden Agers and approve a budget
amendment in the General Fund increasing estimated revenues and the
appropriation for expenditures in the Community Center Department by $1,201
(CENA grant)
Owasso City Council
January 2, 2018
Page 2
E. Accept the Brookfield Crossing Conveyance and Detention Improvements
contract work and authorize final payment to Earth Smart Construction in the
amount of $22,053.82
F. Accept public infrastructure improvements including two concrete approaches
with drainage structures and sidewalk at Family Animal Medicine located at
10305 N Owasso Expressway
Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims
totaling $882,823.91.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
8. Consideration and appropriate action relating to right -of -way acquisition for the N 135 E Ave
Improvements - Service Road Extension Project (106 St N to 116 St N)
Roger Stevens presented the item recommending approval of an agreement with First
Freewill Baptist Church of Owasso for the purchase of right of way, temporary easement and
other damages in the amount of $110,989 and authorization for payment.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the agreement and payment in the amount of
$110,989, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to the award of a bid and contract for the
N 135 E Ave Improvements - Service Road Extension Project (106 St N to 116 St N)
Dwayne Henderson presented the item recommending the bid award to Gradeline
Construction as the lowest responsible bidder and approval of the construction contract in
the amount of $2,480,078.45 and authorization for the Mayor to execute the contract.
The company submitting the lowest bid was not recommended because of previous
experience with administrative and operational concerns during construction of the city dog
park project. Other references did not indicate the necessary experience and qualifications
to perform a project of this size and complexity.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to award the bid to Gradeline Construction in the amount of
$2,480,078.45, and authorize the Mayor to execute the contract, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to bids received for the Police Vehicle
Equipment project
Jason Woodruff presented the item recommending rejection all bids received for the
Emergency Lighting Equipment for Police Vehicles project. Staff will revise the bid
specifications and re- submit the project for bidding.
Owasso City Council
January 2, 2018
Page 3
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to reject all bids.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
11. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr introduced Phirefly, the first Owasso Fire Department Live Search - and - Rescue dog,
and Handler, Fire Fighter /Paramedic Tyler Adamek.
12. Report from City Attorney
None
13. Report from City Councilors
None
14. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date 12/23/17
• Health Care Self- Insurance Claims - dated as of 12/28/17
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
16. Adjournment
Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:16 pm.
Lyndell Dunn, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, January 9, 2018
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, January 9, 2018, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday,
January 5, 2018.
1. Call to Order
Mayor /Chair Lyndell Dunn called the meeting to order at 6:02 pm.
Present
Absent
Mayor /Chair- Lyndell Dunn None
Vice - Mayor /Vice- Chair- Chris Kelley (exit at 7:17)
Councilor /Trustee - Doug Bonebrake (arrive at 6:07)
Councilor /Trustee - Bill Bush
Councilor /Trustee -Jeri Moberly
A quorum was declared present.
2. Presentation and discussion relating to the annual financial audit
Linda Jones introduced John Manning, Chair of the Citizen Audit Committee, and Brittney
Wycoff, RSM US LLP. Mr. Manning presented the Citizen Audit Committee report. Ms. Wycoff
presented the annual audit and financial statements. Discussion was held. It was further
explained that the January 16, 2018, Official Notices agenda item would include the
Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2017.
Councilor Bonebrake arrives at 6:07 pm
3. Discussion relating to Community Development items
A. Easement Closure - Mingo Crossing (south of E 106 St N & N Mingo Rd)
B. Zoning - OZ -17 -09 Club Villas at Bailey Ranch (SE comer- E 89 St N & N Mingo
Rd)
Bronce Stephenson introduced Morgan Pemberton. Ms. Pemberton presented each item
and discussion was held. It was further explained that each item would be placed on the
January 16, 2018, Council agenda for consideration and action.
4. Discussion relating to Public Works items
A. Stormwater Management Program - proposed ordinance
B. Coffee Creek Lift Station and Force Main Improvements -proposed Sewer
Assessment Area ordinance
Roger Stevens introduced Charlene Lawrence. Ms. Lawrence presented item 4A and
discussion was held. Mr. Stevens presented item 4B and discussion was held. It was further
explained that Item 4A would be placed on the February 6, 2018, Council agenda for
consideration and action; and item 4B would be placed on the January 16, 2018, Council
agenda for consideration and action.
Owasso City Council, OPWA & OPGA
January 9, 2018
Page 2
5. Discussion relating to proposed amendments to the Code of Ordinances
A. Part 1, General Provisions
B. Part 2, Administrative & Government
Julie Lombardi presented each item and discussion was held. It was further explained that
each item would be placed on the February 20, 2018, Council agenda for consideration
and action.
6. Discussion relating to traffic signal enforcement
Warren Lehr introduced the item. Councilor Moberly and Scott Chambless presented
information and discussion was held.
7. Discussion relating to City Manager items
• Hazard Mitigation Grant Program
• Resolution - Tulsa Regional Chamber 2018 OneVoice Regional Legislative Agenda
• Monthly sales tax report
• City Manager report
Warren Lehr presented the Hazard Mitigation Grant Program item and discussion was held. It
was further explained that an item would be placed on the January 16, 2018, Council
agenda for consideration and action.
Warren Lehr presented the Resolution - Tulsa Regional Chamber 2018 OneVoice Regional
Legislative Agenda item and discussion was held. It was further explained that an item
would be placed on the January 16, 2018, Council agenda for consideration and action.
Linda Jones presented the monthly sales tax report and discussion was held.
Warren Lehr reported that the Annual Character Luncheon will be held January 16, 2018,
and a public meeting regarding the E 116 St N Widening Project will be held January 22,
2018.
8. City Council/Trustee comments and inquiries
None
9. Adjournment
The meeting adjourned at 8:03 pm.
Lyndell Dunn, Mayor /Chair
Julie Stevens, Deputy City Clerk
Claims List - 1/16/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL ANNE K. KARN
STERILIZATION SERVICES
$655.00
AT &T
CONSOLIDATED PHONE
$27.66
AT &T
LONG DISTANCE PHONE
$0.17
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$37.73
CITY GARAGE
LABOR/OVERHEAD CHARGE - J
$153.00
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$40.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$54.37
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
$76.77
JPMORGAN CHASE BANK
DICKS- UNIFORMS
$40.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$155.78
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$28.31
JPMORGAN CHASE BANK
WALMART- REFUND
($45.12)
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$43.99
JPMORGAN CHASE BANK
ZOETIS- SUPPLIES
$94.75
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
QUIT BUGGIN -PEST CONT
$1,443.91
CLEAN UNIFORM COMPANY
UNIFORM SERVICES
$116.71
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$10.21
JEFFREY T ROSSMAN
SPACE BUY BACK
$300.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
$31.48
GEN CEMETERY -Total
$458.40
JPMORGAN CHASE BANK
MELODY HOUSE- SUPPLIES
$57.35
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$55.22
GEN COMM CTR DONATIONS -Total
$112.57
AMERICOM TECHNOLOGIES GROUP LLC
INSTALLATION
$800.00
AMERICOM TECHNOLOGIES GROUP LLC
LIGHTS
$1,504.00
AT &T
CONSOLIDATED PHONE
$43.32
AT &T
LONG DISTANCE PHONE
$2.34
JPMORGAN CHASE BANK
ACADEMY -TABLE
$129.99
JPMORGAN CHASE BANK
AMAZON- LIGHTS
$178.59
JPMORGAN CHASE BANK
AMAZON -PAPER
$258.30
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$169.41
JPMORGAN CHASE BANK
HOME DEPOT -TILES
$98.76
JPMORGAN CHASE BANK
LOWES- CLAMPS/WIRE
$97.50
JPMORGAN CHASE BANK
LOWES- REFUND
($24.48)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$54.80
JPMORGAN CHASE BANK
LOWES -TOOLS
$18.35
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$54.40
JPMORGAN CHASE BANK
OWASSO KEYS -LOCK
$68.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$13.65
1
Claims List - 1/16/2018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $677,08
GEN COMMUNITY CENTER -Total
$4,239.01
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$65.34
CITY GARAGE
LABORIOVERHEAD CHARGE - J
$512.92
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$136.13
INCOG
3RD QTR DUES
$6,612.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$63.35
TREASURER PETTY CASH
PARKING FEE
$3.00
VERIZON WIRELESS
WIRELESS CONNECTION
$126.31
GEN COMMUNITY DEVELOPMENT -Total
$7,519.55
FELKINS ENTERPRISES, LLC
SIGNS
$20.00
JPMORGAN CHASE BANK
SNAPGEO -AD
$30.18
GEN CULTURE & RECREATION -Total
$50.18
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN ECONOMIC DEV -Total
$29.65
AT &T
CONSOLIDATED PHONE
$15.66
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$94.26
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN EMERG PREPAREDNESS -Total
$139.57
CITY GARAGE
LABOR/OVERHEAD CHARGE -J
$438.25
CLEAN UNIFORM COMPANY
UNIFORM SERVICES
$122.25
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$226.54
JPMORGAN CHASE BANK
RSU- TRAINING FEE
$20.00
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN ENGINEERING -Total
$876.70
CITY GARAGE
LABORIOVERHEAD CHARGE -J
$76.75
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$34.82
JPMORGAN CHASE BANK
APA- MEMBERSHIP FEE
$219.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$14.71
GEN FINANCE -Total
$345.28
AMERICANCHECKED, INC ATTN: BILLING
SOLICITOR BACKGROUND
$16.55
CHEC
AT &T
CONSOLIDATED PHONE
$603.12
AT &T
LONG DISTANCE PHONE
$35.84
CINTAS CORPORATION
CARPET CLEANING
$134.00
DRAKE SYSTEMS INC
COPIER SERVICES
$687.07
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT
$5,100.00
JPMORGAN CHASE BANK
ADMIRAL EXPRESS -SUPPL
$111.96
JPMORGAN CHASE BANK
ASCAP- LICENSE FEE
$348.00
MAILROOM FINANCE INC
POSTAGE
$1,000.00
P"
Claims List - 1/16/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$1,395.62
RICOH USA, INC.
COPIER SERVICE AND SUPPLI
$126.20
TREASURER PETTY CASH
POSTAGE
$250.00
TULSA COUNTY ELECTION BOARD
COUNCIL ELECTION 2/13118
$4,491.51
GEN GENERAL GOVERNMENT -Total
NETWORK SOL- DOMAIN FE
$14,299.87
AT &T
CONSOLIDATED PHONE
$15.66
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$198.59
GEN HISTORICAL MUSEUM -Total $214.25
JPMORGAN CHASE BANK FACEBOOK -AD $31.98
JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $45.73
JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.29
TREASURER PETTY CASH NOTARY FEE $25.00
TULSA EMERGENCY MEDICAL CENTER PRE EMPLOY DRUG TEST $25.00
TULSA EMERGENCY MEDICAL CENTER RANDOM DRUG TEST $40.00
TULSA WORLD TULSA WORLD ADVERTSING $903.00
GEN HUMAN RESOURCES -Total
$1,077.00
AT &T
CONSOLIDATED PHONE
$22.66
CITY GARAGE
LABOR/OVERHEAD CHARGE - J
$81.92
JPMORGAN CHASE BANK
COX - INTERNET
$1,250.00
JPMORGAN CHASE BANK
HOSTICA- HOSTING RENEW
$41.88
JPMORGAN CHASE BANK
NETWORK SOL- DOMAIN FE
$39.99
JPMORGAN CHASE BANK
NOBEL SYS -GIS FEATURE
$8,600.00
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHE
$20.00
JPMORGAN CHASE BANK
PEAK UPTIME- SUPPORT
$17,462.48
MCCI
LASERFICHE MAINTENANCE RE
$9,987.60
VERIZON WIRELESS
WIRELESS CONNECTION
$149.68
GEN INFORMATION TECH -Total
$37,656.21
CITY GARAGE
LABOR/OVERHEAD CHARGE -J
$70.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$26.01
JPMORGAN CHASE BANK
CMAO- CONFERENCE
$295.00
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$68.61
JPMORGAN CHASE BANK
OK BAR ASSOC -DUES
$275.00
TREASURER PETTY CASH
NOTARY FEE
$10.00
TREASURER PETTY CASH
PASTOR MEETING EXPENS
$12.00
GEN MANAGERIAL -Total
$756.70
YOUTH SERVICES OF TULSA
YOUTH SERVICES
$8,250.00
GEN MUNICIPAL COURT -Total $8,250.00
AT &T CONSOLIDATED PHONE $23.99
AT &T LONG DISTANCE PHONE $0.10
BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $86.31
3
Claims List - 1/16/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL CITY GARAGE
LABORIOVERHEAD CHARGE -J
$1,282.50
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$157.20
CLEAN UNIFORM COMPANY
PARKS STAFF UNIFORMS
$276.60
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$440.29
JPMORGAN CHASE BANK
ATWOODS- GLOVES
$39.97
JPMORGAN CHASE BANK
ATWOODS -TIE DOWNS
$23.97
JPMORGAN CHASE BANK
CORNERSTONE- OILICHAIN
$16.75
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$32.65
JPMORGAN CHASE BANK
P &K EQUIP -PARTS
$53.96
JPMORGAN CHASE BANK
P &K EQUIP -PIN
$5.42
JPMORGAN CHASE BANK
WILDFLOWER- REFUND
($95.94)
JPMORGAN CHASE BANK
WILDFLOWER -WASTE BAG
$585.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$68.27
PROTECTION ONE ALARM MONITORING
ALARM SERVICE
$73.94
INC
ROGERS COUNTY RURAL WATER
CENTENNIAL PARK WATER SER
$305.50
DISTRICT
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
WASHINGTON CO RURAL WATER
WATER SERVICE
$36.00
DISTRICT
GEN PARKS -Total
$3,442.15
OKLAHOMA CORRECTIONAL INDUSTRIES
PUBLIC ART BENCHES
$680.00
GEN PARKS PUB ART BENCHES -Total
FIRSTAID SUPPLIES
$680.00
AT &T
CONSOLIDATED PHONE
$312.81
DEPARTMENT OF PUBLIC SAFETY
OLETS
$350.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$116.99
JPMORGAN CHASE BANK
QUEENSBORO- UNIFORMS
$852.33
JPMORGAN CHASE BANK
SAMS- PRISON BOARD
$112.85
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$217.55
TREASURER PETTY CASH
NOTARY FEE
$25.00
GEN POLICE COMMUNICATIONS - Total $1,987.53
TREASURER PETTY CASH NOTARY FEE $25.00
GEN POLICE SERVICES -Total
$25.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$261.93
CINTAS CORPORATION
FIRSTAID SUPPLIES
$37.27
CITY GARAGE
LABORIOVERHEAD CHARGE - J
$2,338.58
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$738.98
CLEAN UNIFORM COMPANY
UNIFORM SERVICES
$239.17
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$339.50
J & R EQUIPMENT
PIPE REPAIR
$2,645.75
JPMORGAN CHASE BANK
BROWN CO -PPE
$42.06
SPIRIT LANDSCAPE MANAGEMENT LLC
LANDSCAPE MAINT
$626.25
12
Claims List - 1116/2018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $69.66
GEN STORMWATER -Total
$7,339.15
AT &T
CONSOLIDATED PHONE
$45.32
AT &T
LONG DISTANCE PHONE
$0.02
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$58.18
CITY GARAGE
LABOR/OVERHEAD CHARGE - J
$700.58
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$39.52
COPY WORLD BUSINESS SOLUTIONS, LLC
SERVICE FEE
$115.50
DALE & LEES SERVICE, INC
REPL HEATING /AC UNIT AT C
$8,861.00
JPMORGAN CHASE BANK
ADMIRAL EXPRESS -TONER
$126.99
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
LOWES -LOCKS
$9.12
SCHINDLER ELEVATOR INC
ELEVATOR MAINT
$2,415.84
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN SUPPORT SERVICES - Total
$12,471.67
AEP /PSO
STREET LIGHTS
$7.59
TREASURER PETTY CASH
CC REFUND- GIESEKING
$50.00
TREASURER PETTY CASH
CC REFUND- MOORMAN
$50.00
TREASURER PETTY CASH
CC REFUND - TURPEN
$50.00
TREASURER PETTY CASH
CC REFUND - WESLEY
$135.00
TREASURER PETTY CASH
CC REFUND /ENDER
$50.00
TREASURER PETTY CASH
CC REFUND /FINNEGAN
$50.00
TREASURER PETTY CASH
CC REFUND /HOLSON
$100.00
TREASURER PETTY CASH
CC REFUND /MCINTYRE
$50.00
TREASURER PETTY CASH
CC REFUND /ROCK TULSA
$50.00
TREASURER PETTY CASH
CC USER FEE REF /MCINT
$50.00
TREASURER PETTY CASH
OC REFUND - MATTHIESSEN
$100.00
TREASURER PETTY CASH
REFUND LICENSE RENEWA
$10.00
TREASURER PETTY CASH
REFUND PERMIT FEE
$85.00
TREASURER PETTY CASH
REFUND UBCC FEE
$4.00
GENERAL -Total
$841.59
GENERAL -Total
$104,255.94
20 AMBULANCE SERVICE CITY GARAGE
LABOR/OVERHEAD CHARGE -J
$846.08
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$55.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$2,473.58
JPMORGAN CHASE BANK
MERCURY MED- SUPPLIES
$530.09
JPMORGAN CHASE BANK
SAFE KIDS- CERTIFICATI
$85.00
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$4,854.00
VERIZON WIRELESS
WIRELESS CONNECTION
$358.66
AMBULANCE -Total
$9,202.41
5
Claims List - 1/16/2018
Fund -
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
AETNA
AMBULANCE REFUND
$1,070.65
BARBARA SWEEMEU
AMBULANCE REFUND
$1,095.00
BLUE CROSS BLUE SHIELD OF OKLAHOMA
AMBULANCE REFUND
$276.34
BRENDA BADGER
AMBULANCE REFUND
$10.00
COMMUNITY CARE
AMBULANCE REFUND
$1,226.51
JENNIFER STEEVES
AMBULANCE REFUND
$25.00
JUANITA PARKER
AMBULANCE REFUND
$79.62
LEON WHITMORE
AMBULANCE REFUND
$69.93
LINDAALDERSON
AMBULANCE REFUND
$55.59
MERITAIN HEALTH
AMBULANCE REFUND
$386.83
MILBURN ELLIS
AMBULANCE REFUND
$41.64
NANCY ANDERSON
AMBULANCE REFUND
$81.86
SARAH WILKINSON
AMBULANCE REFUND
$71.78
TREASURER PETTY CASH
SR AMB DISC /HOLDER
$20.40
TREASURER PETTY CASH
SR AMB DISC /PORTMAN
$20.40
TREASURER PETTY CASH
SR AMB DISC/WILBANKS
$20.40
TRICARE SOUTH REGION
AMBULANCE REFUND
$432.90
AMBULANCE SERVICE -Total
$4,984.85
AMBULANCE SERVICE -Total
$14,187.26
21 E -911
AT &T
SVC FEE T -1 CIRCUITS @ RA
$949.53
COX COMMUNICATIONS
SVC FEE T -1 CIRCUITS @ RA
$233.95
E911 COMMUNICATIONS -Total
$1,183.48
E -911 -Total
$1,183.48
25 HOTEL TAX
CITY GARAGE
LABOR/OVERHEAD CHARGE - J
$67.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$20.88
STRONG NEIGHBORHOODS -Total
$87.96
HOTELTAX -Total
$87.96
27 STORMWATER MANAGEMENT
CLEAN UNIFORM COMPANY
UNIFORM SERVICES
$99.56
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$21.67
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$2,237.50
VERIZON WIRELESS
WIRELESS CONNECTION
$40.03
STORMWATER- STORMWATER -Total
$2,398.76
STORMWATER MANAGEMENT
-Total
$2,398.76
31 AMBULANCE CAPITAL
TREASURER PETTY CASH
SR AMB DISC /HOLDER
$3.60
TREASURER PETTY CASH
SR AMB DISCIPORTMAN
$3.60
TREASURER PETTY CASH
SR AMB DISC/WILBANKS
$3,60
AMBULANCE CAPITAL -Total
$10.80
AMBULANCE CAPITAL -Total
$10.80
34 VISION TAX
BKL INCORPORATED
ENGINEERING SERVICES - E
$4,177.48
:y
Claims List - 1/16/2018
Fund
Vendor Name
Payable Description
Payment
Amount
34 VISION TAX
VSN RECAP 96THI119 -129TH -Total
$4,177.48
BENCHMARK SURVEYING & LAND
SURVEY SERVICES
$1,080.00
SERVICES
EDWIN J DOUTHIT JR
ROW ACQUISITION
$23,871.80
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES - E
$28,904.91
VSN RECAP GARNETT TO 129 - Total
$53,856.71
VISION TAX -Total
$58,034.19
36 CAPITAL IMPROV GRANTS
GRADE LINE CONSTRUCTION
76 ST N & MAIN INTERSECTI
$44,166.57
VSN 2025 76THIMAIN INTERS - Total
$44,166.57
CAPITAL IMPROV GRANTS
-Total
$44,166.57
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$164.67
AT &T
LONG DISTANCE PHONE
$7.90
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$41.59
CITY GARAGE
LABOR/OVERHEAD CHARGE -J
$2,439.92
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$937.16
FIRST RESPONDER SUPPORT SERVICES
BEHAVIORAL HEALTH SERVICE
$887.40
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$1,975.38
JPMORGAN CHASE BANK
A -1 APPLIANCE - REPAIR
$425.00
JPMORGAN CHASE BANK
ADVANCE AUTO- HEADLIGH
$9.79
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
$49.60
JPMORGAN CHASE BANK
AKC- MICROCHIP
$17.50
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$51.23
JPMORGAN CHASE BANK
CASCOINDUST- UNIFORMS
$1,775.00
JPMORGAN CHASE BANK
CONRAD- PUMPER PARTS
$250.63
JPMORGAN CHASE BANK
FIRE SVC- TRAINING
$300.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$60.48
JPMORGAN CHASE BANK
INTL ASSOC FIRE -DUES
$120.00
JPMORGAN CHASE BANK
INTERSTATE- SUPPLIES
$141.00
JPMORGAN CHASE BANK
LOCKE- REPAIR PARTS
$26.70
JPMORGAN CHASE BANK
LODGING EXPENSE
$282.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$93.60
JPMORGAN CHASE BANK
NAFECO -PPE
$1,410.00
JPMORGAN CHASE BANK
NAFECO- REPAIR
$232.64
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$125.01
JPMORGAN CHASE BANK
OREILLY- HEADLIGHT
$13.78
JPMORGAN CHASE BANK
OREILLY -WIPER FLUID
$4.79
JPMORGAN CHASE BANK
WATERSTONE- UNIFORMS
$155.85
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$1,285.26
VERIZON WIRELESS
WIRELESS CONNECTION
$628.64
SALES TAX FUND -FIRE -Total
$14,112.52
SALES TAX FIRE - Total
$14,112.52
7
Claims List - 1/16/2018
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE AT &T
CONSOLIDATED PHONE
$566.47
AT &T
LONG DISTANCE PHONE
$35.84
CITY GARAGE
LABOR(OVERHEAD CHARGE - J
$10,100.75
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$4,008.50
FIRST RESPONDER SUPPORT SERVICES
BEHAVIORAL HEALTH SERVICE
$1,291.35
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$7,658.13
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$344.89
JPMORGAN CHASE BANK
AMERICAN WASTE- RENTAL
$144.93
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MED
$181.52
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$219.15
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$113.32
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$201.96
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$20337
JPMORGAN CHASE BANK
SCOREBOARD - AWARDS
$33.00
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$89.28
JPMORGAN CHASE BANK
USPCA -DUES
$50.00
JPMORGAN CHASE BANK
USPS- POSTAGE
$10.15
MATHEW GOODELL
TUITION REIMBURSEMENT
$1,038.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$574.02
SCHINDLER ELEVATOR INC
ELEVATOR MAINT
$2,415.84
TREASURER PETTY CASH
VEHICLE TAGS
$510.00
TULSA EMERGENCY MEDICAL CENTER
DRUG TESTING
$113.00
VERIZON WIRELESS
WIRELESS CONNECTION
$847.73
SALES TAX FUND- POLICE -Total
$30,751.20
SALES TAX POLICE - Total
$30,751.20
39 SALES TAX STREETS AEPIPSO
STREET LIGHTS
$6,750.50
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
$1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
$513.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - DEC,
$178.46
CINTAS CORPORATION
FIRST AID SUPPLIES
$37.26
CITY GARAGE
LABORIOVERHEAD CHARGE - J
$1,658.50
CITY GARAGE
VEHICLE PARTS PURCH - DEC
$2,094.58
CLEAN UNIFORM COMPANY
UNIFORM SERVICES
$493.45
CONSOLIDATED TRAFFIC CONTROLS, INC
REPAIRS
$795.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - DEC, 2
$728.52
JPMORGAN CHASE BANK
BROWN CO -PPE
$42.06
JPMORGAN CHASE BANK
EQUIP ONE - RENTAL
$31.00
JPMORGAN CHASE BANK
GRAINGER- HOPPER
$1,219.12
JPMORGAN CHASE BANK
GRAINGER- HOPPER LID
$298.19
JPMORGAN CHASE BANK
GRAINGER- RETURN
($589.29)
JPMORGAN CHASE BANK
LOWES -GATE OPENERS
$214.88
E.7
Claims List - 1/16/2018
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
LOWES -KEYS
$13.74
JPMORGAN CHASE BANK
LOWES- SHOVEL
$6.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$155.67
JPMORGAN CHASE BANK
LOWES -TOOL KIT
$29.98
JPMORGAN CHASE BANK
LOWES -TOOLS
$31.77
JPMORGAN CHASE BANK
PMSI -PPE
$63.75
TRAFFIC ENGINEERING
SYSTEM TIMING UPDATE
$4,290.00
CONSULTANTS,INC
TRAFFIC ENGINEERING
TRAFFIC LIGHT STUDY
$3,169.90
CONSULTANTS,INC
TULSA ASPHALT, LLC
ASPHALT
$50.15
TWIN CITIES READY MIX, INC
CONCRETE
$461.25
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$83.15
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.97
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WELSCO, INC.
RENTAL
$35.24
SALES TAX FUND - STREETS -Total
$23,943.80
SALES TAX STREETS
- Total
$23,943.80
40 CAPITAL IMPROVEMENTS
RONALD D. CATES, ATTORNEY AT LAW
LEGAL
$1,013.06
CI - E 78TH ST WIDENING -Total
$1,013.06
SEVEN C'S ENTERPRISES, INC
ROW /EASEMENT ACQUISITION
$4,800.00
Cl -GARN WID 96TH -106TH -Total
$4,800.00
INVESTORS TITLE & ESCROW COMPANY
ESCROW /CLOSING SVCS
$2,825.00
POE, LTD
PROFESSIONAL SERVICES
$10,844.00
SEVEN C'S ENTERPRISES, INC
ROW /EASEMENT ACQUISITION
$6,000.00
CIP 1061145TH INTERSECT -Total
$19,669.00
BUILDING & EARTH SCIENCES, INC
PROFESSIONAL SERVICES
$5,199.45
TIMBERLAKE CONSTRUCTION CO
CONSTRUCTION SERVICES
$777,452.96
CIP FIRE STATION #4 - Total
$782,652.41
DAN MORDHORST
ROW /EASEMENTS
$8,063.10
SHERMAN J VERHOEFF
ROW ACQUISITION
$19,756.00
CIP GARN RD WIDE 106.116 -Total
$27,819.10
CAPITAL IMPROVEMENTS
-Total
$835,953.57
70 CITY GARAGE
AT &T
CONSOLIDATED PHONE
$27.66
AT &T
LONG DISTANCE PHONE
$1.09
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$113.36
HERITAGE - CRYSTAL CLEAN
USED OIL PICKUP
$155.80
JPMORGAN CHASE BANK
AMAZON- INVERTER
$67.00
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$176.90
JPMORGAN CHASE BANK
B &M -PART RESALE
$646.80
JPMORGAN CHASE BANK
BUMP26UMP -PART RESALE
$522.86
0
Claims List - 1/16/2018
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
JPMORGAN CHASE BANK
BUMP2BUMP- RETURN
($29.00)
JPMORGAN CHASE BANK
FASTENAL- HARDWARE
$92.09
JPMORGAN CHASE BANK
FASTENAL -PARTS
$51.04
JPMORGAN CHASE BANK
FEDEX- POSTAGE
$15.86
JPMORGAN CHASE BANK
GOODYEAR - RECAPS
$3,489.99
JPMORGAN CHASE BANK
HESSELBEIN- REFUND
($108.92)
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$1,293.55
JPMORGAN CHASE BANK
JIM GLOVER - SUPPLIES
$14.20
JPMORGAN CHASE BANK
LOWES -PARTS
$65.20
JPMORGAN CHASE BANK
MACK -PARTS
$1,923.00
JPMORGAN CHASE BANK
MYERS TIRE - BRACKETS
$49.13
JPMORGAN CHASE BANK
MYERS TIRE -PARTS
$588.71
JPMORGAN CHASE BANK
PREMIER TRUCK -PARTS
$867.04
JPMORGAN CHASE BANK
SAV ON- DECALS
$120.00
JPMORGAN CHASE BANK
UNITED FORD -PART RESA
$280.39
JPMORGAN CHASE BANK
UNITED FORD - RETURN
($25.00)
MANAGERPLUS SOLUTIONS
SOFTWARE MAINT AGMT
$1,502.40
RENEW
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$680.67
TREASURER PETTY CASH
REPAIR
$94.99
CITYGARAGE -Total
$12,676.81
CITY GARAGE -Total
$12,676.81
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$26,123.86
OK TAX COMMISSION SPECIAL TAX UNIT
MITF ASSESSMENT
$4,984.16
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$32,766.35
WORKERS' COMP SELF -INS -Total
$32,766.35
77 GENERAL LIABILITY - PROPERT
NEWTON, O'CONNOR, TURNER &
CODY MATHEWS
$3,185.00
KETCHUM
NEWTON, O'CONNOR, TURNER &
MIKE DENTON
$1,328.00
KETCHUM
GEN LIAB -PROP SELF INS -Total
$4,513.00
GENERAL LIABILITY - PROPERT - Total
$4,513.00
City Grand Total
$1,179,042.21
j[P,
REAL People •REAL Changer• REAL GOm111Y"II)'
TO: Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Utility Easement Closures — Mingo Crossing
DATE: January 12, 2018
BACKGROUND:
The Community Development Department received a utility easement closure request for
property located approximately one - quarter mile south.of the intersection of E 106th St N and N
Mingo Rd. The property was annexed in September 2017 with Ordinance 1108, and OPUD 17 -02
for a single - family residential subdivision called Mingo Crossing was approved for the property in
October 2017.
Two (2) easements are requested to be closed: a twenty (20) foot permanent sanitary sewer
easement and a fifty (50) foot temporary construction easement. Both of these easements
follow the same path across the subject property. The easements are no longer necessary as
the Mingo Crossing development will realign the sewer lines in the area.
The subject easements were originally filed in 2008, in Tulsa County. Typically easements are
assigned one document number when filed in the County. In this case, each of the two (2)
subject easements had two (2) document numbers assigned to it. This is because there were
two (2) trustees for the property, and they each signed paperwork dedicating the easements to
the City of Owasso on different days in different counties in Texas. The document numbers for
the temporary construction easement are 2008030912 and 2008030913. The document numbers
for the permanent sanitary sewer easement are 2008030914 and 2008030915. Staff has
determined that the legal descriptions between the documents that reference the same
easement are identical. Therefore, while there are four (4) County documents referenced in this
utility easement closure request, there are only (2) easements that are the subject of this case.
The temporary construction easement was established "for a period of not more than 12 months
after the accepted completion of the sanitary sewer line by the City of Owasso." Once the
sanitary sewer line was constructed and completed, the temporary construction easement
would have become null and void, leaving the permanent sanitary sewer easement in place
over the sewer line. However, construction of the sanitary sewer line never occurred, therefore,
the temporary construction easement still exists on the property, along with the underlying
permanent easement. A closure and vacation process needs to occur to ensure that these two
(2) easements are completely removed from the books.
Staff sent notification of the proposed easement closures to adjacent property owners on
December 15, 2017. As of the writing of this memo, staff has not received any comments or
questions from the public.
TECHNICAL ADVISORY COMMITTEE:
No comments or concerns were voiced at the Technical Advisory Committee meeting on
December 20, 2017.
PROPOSED ACTION:
Staff recommends approval of Ordinance 1122, closing the subject easements.
ATTACHMENTS:
Ordinance 1122
Legal Exhibits
Aerial Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1122
AN ORDINANCE CLOSING TO THE PUBLIC A TEMPORARY CONSTRUCTION EASEMENT
AND A SANITARY SEWER EASEMENT LOCATED IN OWASSO OKLAHOMA, AS FILED IN
TULSA COUNTY AND ACCORDING TO RECORDED DOCUMENTS 2008030912,
2008030913, 2008030914, AND 2008030915
WHEREAS, the City of Owasso, Oklahoma has deemed it necessary and expedient to
close to the public use a portion of certain public easements herein attached as Exhibits "A"
and "B "; and,
WHEREAS, the City of Owasso retains the absolute right to reopen the some without
expense to the municipality, and repealing all ordinances or parts of ordinances in conflict.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A TRACT OF LAND LOCATED IN THE NORTHWEST QUARTER (NW /4) OF SECTION 18, TOWNSHIP 21 NORTH,
RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING
TO THE U.S. GOVERNMENT SURVEY THEREOF, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 18; THENCE
S00 057'02 "E ALONG THE WESTERN SECTION LINE A DISTANCE OF 2631.68 FEET TO
THE WESTERN QUARTER (Wl /4) CORNER OF SAID SECTION; THENCE N88 044'28 "E A
DISTANCE OF 214.48 FEET TO THE POINT OF BEGINNING;
THENCE N88 044'28 "E A DISTANCE OF 64.58 FEET; THENCE N38 000'33 "E A DISTANCE
OF 558.17 FEET; THENCE N01 028'04'E A DISTANCE OF 486.19 FEET; THENCE
N22 003'02 "E A DISTANCE OF 418.37 FEET; THENCE S89 °00'18 "W A DISTANCE OF
54.34 FEET; THENCE S22 103'02 "W A DISTANCE OF 406.17 FEET: THENCE S01 028'04 "W
A DISTANCE OF 478.76 FEET; THENCE S38 000'33 "W A DISTANCE OF 582.54 FEET; TO
THE POINT OF BEGINNING, SAID TRACT CONTAINING 73,225.3 SQUARE FEET, OR
1.68 ACRES, MORE OR LESS.
The same is hereby closed for public use as a temporary construction easement.
AND
A TRACT OF LAND IN THE NORTHWEST QUARTER (NW /4) OF SECTION 18, TOWNSHIP 21 NORTH,
RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA,
ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, SAID TRACT OF LAND BEING
DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 18; THENCE
S00 057'02 "E ALONG THE WESTERN SECTION LINE A DISTANCE OF 2631.68 FEET TO
THE WESTERN QUARTER (W1 /4) CORNER OF SAID SECTION; THENCE N88 044'28 "E A
DISTANCE OF 279.07 FEET TO THE POINT OF BEGINNING;
THENCE-N38 °00'33 "E A DISTANCE OF 558.17 FEET; THENCE N01 028'04 "E A
DISTANCE OF 486.19 FEET; THENCE N22 003'02 "E A DISTANCE OF 418.37 FEET;
THENCE N89 000'18 "E A DISTANCE OF 21.73 FEET; THENCE S22 003'02 "W A DISTANCE
OF 423.24 FEET; THENCE S01 °28'04 "W A DISTANCE OF 489.16 FEET; THENCE
S38 000'33 "W A DISTANCE OF 548.42 FEET; THENCE S88 144'28 "E A DISTANCE OF
25.83 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 29,235.62
SQUARE FEET, OR 0.671 ACRES, MORE OR LESS.
The some is hereby closed for public use as a sanitary sewer easement
SECTION 2.
All ordinances or parts of ordinances in conflict with this ordinance are hereby expressly
repealed.
SECTION 3.
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 4.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 5.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 6.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance.
PASSED AND APPROVED this 161h day of January, 2018.
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1122
Page 2 of 2
Lyndell Dunn, Mayor
Doc# 2006030912 Pages 3 III11111HillHilloil1IIIIIIIII11111111111111111111HillINIIII [III
r Receipt# 976487 03/26/06 15:31:38 at0009764R7Q10w
Fee 17.00
e WADFIA1.RAW
amt.o 71 '� TEMPORARY CONSTRUCTION EASEMENT
" "� Partners* KKNNOW ALL MEN BY THESE PRESENTS:
That the undersigned, DEBORAH MOREF SHAFER and hP IP IS ibiEg.M ^
CO TRUSTEES OF THE MORES G. MORRIS TESTAMENTARY TRUST pursuant to the Last
Will and Testament of the Decedent, emner(s), of the legal and equitable title to the follovng
described mat estate situated in Tulsa County, State of Oklahoma, for and in consideration of the
sum of One Dollar ($1.00), cash in hand, paid by the City of Owasso, Oklahoma, and other good
and valuable considerations, receipt of which am hereby acknowledged, do(m) hereby grant and
convey unto the said City of Owasso, County of Tulsa, State of Oklahoma, a temporary easement,
through, over, and under, and across the following described property, situated in said County, to_
wit
See Attached Exhibit's °A° & -B
for a period of not more than 12 months after the accepted completion of the sanitary sewer line
by the City of Owasso. This grant of temporary right to use and occupy is given for the purpose
Of pehmdting the City of Owasso, its employees, representatives, agents, and/or persons under
contract with it, to use said desizibed properly for construction of a sanitary sewer tine.
That the Owner(s) agree that this temporary construction easement shall be binding upon their
heirs, executors, administrator; and personal representatives during the term hereof and further
agree that in the event the premises covered by this temporary construction easement are sold,
assigned or conveyed, that the purchaser or grantee memof will be advised of the existence of this
temporary grant and that said sale during said term shall be made subject to the nghts herein
given.
TO HAVE AND TO HOLD such easement unto the, City of Owasso, Oklahoma its successors
and assigns, for the period stated above.
IN WITNESS WHEREOF, me parties have caused this instrument to be executed this a day f _
YVl oh n k2ooa
free:
EB RAH MORES SHA BR Co-Trust av
JANINE INEZ MORRIS COMEAUY,
Before me, then demgne , a Notary Public within and for said County and State, on this 4ISf
—day o 2008, personally appeared Deborah Morse Shafer and donee
free -MOO isFemeaeut as Co-Trustees of the Morse G. Moms Testamentary Trust dated
to me known to be the identical pelsenr(s) who executed the within and
foregoing instrument and as the file and voluntary act and deed such Co-Tmsmes for the uses and
purposes therem set forth.
IN WITNESS WHEREOF, I have hereunto set my hand and elf my officlal seal the day and
year last above wrdten.
My Commission expires;
- - -
Nomry Public
DONNALCASEY
• 81'NE�OFT�F.7tA9
hN taonxn.6q. s8�2md
Appro
,yed as to Form:
DEC 1 4 2017
TULSA ABSTRACT & TITLE CO.
612 S. DENVER AVE.
_... ._,.TI 11 0A rill 7A 110
Exhibit "A"
TAW Description
Temporary Construction Easement
A tract of land in the Northwest Quarter (N W14) of Section 18, Township 21 North, Range 14
East of the Indian Base and Meridian, Tulsa County, Stataof Oklahoma, according to the U.S.
ry
Government Suey thereof, said tract of land being described as follows:
Commencing at the Northwest comer of said Section 18; thence S0005T02 "E along the western
section line a distance of 2631.68 feet to the Western Quarter (W I!4) comer of said section:
Thence N88 °44'28 "E a distance of 214.48 feet to the POINT OF BEGINNING:
Thence N89044'28" E a distance of 64.58 feet: Thence N38 °00'33 "E a distance of 558.17 feet
Thence NOI028'04 "E a distance of 486.19 feet Thence N22 003'02 "E a distance of 41837 feet:
Thence 589000' I8"W a distance of 54.34 fat Thence S22003'02 "W a distance of 406.17 feet
Thence SO] -28'04"W a distance of 478.76 feet: Thence S38000'33 "W a distance of 582.54 feet;
to the Point of Beginning, said tract containing 73,2253 square feet, or 1.68 acres, more or less
----------
EXHIBIT "B"
TEMPORARY CONSTRUCTION EASEMENT
nwawver
sanovu
t iI - - - - - - - -
- - S * 04.03,18 4
-
"j
F PROPERLY UNF� - -
522'03-02'fi N22W'02E
406.1)' 418, 3]'
100-YEAR
FLOOD PLAIN
PROPERTY
UNE
o I
S '418]46 / 0128.
_,Vol
Atol �-04x
486.19-
50'
III TEMPORARY CONSTRUCTION ji
EASEMENT
I ill S38MO'33"W
ll P 0 6,38 Af.36VO-K3'r
NBS �2
��
-7444` 4"2B ss
I N
0 So too m app
DEC 1 2017
b'Y
Doc # 2008030913 Pages 3 n IN
II 976467 03/26/08 15:31:55 Of�W����������������11INIIIIII1111111111IN
Fee 17.00 w0009764570111r:
84d ziMPL.nm1w
W= .. TEW- ORARY CONSTRUCTION EASEMENT
Partnership
KNOW ALL MEN BY THESE PRESEIviS:
That the undersigned, and JANINE INEZ MORRIS COMEAUY,
CO TRUSTEES OF THE MOREE G. MORRIS TESTAMENTARY TRUST pursueritto the Last
Wll and Testament of the Decedent, owner(s), of the legal and equitable title to the followmg
described real estate situated in Tulsa County, State of Oklahoma, for and in consideration of the
sum of One Dollar ($1.00), cash in hand, paid by the City of Owasso, Oklahoma, and other good
and valuable consideratons, receipt of which are hereby acknowledged, do(m) hereby grant and
convey unto the said City of Owasso, County of Tuim, State of Oktahoma, a temporary easement,
through, over, and under, and across the following described property, situated in said County, to-
wit:
See Attached Exhibit's "A° &'B^
for a period of not more than 12 months after the accepted completion of the sanitary sewer line
by the City of Owasso. This grant of temporary right to use and occupy is given for the purpose
of permitting the City of Owasso, its emphoyees, representatives, agents, and/or persons under
contract with it, to use said described property for construction of a sandary, sewer line.
That the Owner(s) agree that this temporary construction easement shall be binding upon their
heirs, executors, administrators and personal representatives during the tern hereof and further
agree that in the event the premises covered by this temporary construction easement are sold,
assigned or conveyed, that the purchaser or grantee thereof will be advised of the existence of this
temporary grant and that said sale during said term shall be made subject to the rights herein
given.
TO HAVE AND TO HOLD such easement unto the, City of Owasso .Oklahoma its successors
and assigns, for the period stated above. (/I
N I ESS W HEREOF, the paries have caused this instrument to be executed dtis(_S day of _
2008
DEBORAH MOREE SHAFER, Co Tirutee
JAIPNE INEZ MORRIS COMEAUX, Co-Tmsme
State of1hM )
s. ACKNOWLEDGMENT
County of j
B f me, the a igne}��a Notary Public within and for said County and State, on this
day of ,IT V I 2008, personally appeared DebereR44eree- Sheer and Janine
t h Co eaux o-Tmstess of the Moree G. Moms Testamentary Trust dated
to me mown to be the identical person(s) who executed the within and
foregoing instrument and as the free and voluntary act and d=d such Co Trustees for the uses and
ourposes therein set forth.
M WITNESS WHEREOF, 1 have hereunto set my hand and affixed my ffreal seal the day
year last above written. ( t�
My Commission expiresl�lA.l�/� r/, ! 1 I ! tPl
otary Public
Wit Notary Public
STATE OF TEXAS
AP as tO Form: MY�a Ear. Juy5 ®11
. City Attorney
-- DEC i i2
TULSA ABSTRACT & TITLE CO.
612 S. DENVER AVE.
.. _. ._._..__,.....__. ...._._.._...._...._.— _.......— 'it'll c`A••7S17 - >A i'i0 /1
Exhibit "A"
IAal Description
Temoorary Construction Easement
--y— —
A tract of land in the Northwest Quarter (NW /4) of Section 18, Township 21 North, Range 14
East of the Indian Base and Meridian, Tulsa County, State -of Oklahoma, according to the U.S.
Government Survey thercof, said tract of land being described as follows:
Commencing at the Northwest comer of said Section 19; thence S00 °57'02 "E along the western
section line a distance of 2631.68 feet to the Western Quarter (W 1/4) comer of said section:
Thence N88 04428 "E a distance of 214.48 feet to the POINT OF BEGINNING:
Thence N88 044'28" E a distance of 64.58 feet: Thence N38 °00'33 "E a distance of 558.17 feet;
Thence N01 028'04 "E a distance of 486.19 feet Thence N22 003'02 "E a distance of 41837 feet:
Thence S89 000' I8"W a distance of 5434 feet Thence S22 °03'02"W a distance of 406.17 fat
Thence SOI °28'04 "W a distance of 478.76 feet: Thence S38 °0033"W a distance of 582.54 feet;
to the Point of Beginning, said tract containing 73,2253 square feet, or 1.68 acres, more or less
ILL DEC; r. ?0, I
---------- --I- - --
EXHIBIT 111311
TEMPORARY CONSTRUCTION EASEMENT
tli b.d:I 1 - --
0018 vi
4.34'
PROPE?M LINE
S22-03-02�* &-22-03-02T
406.17'
TOO-YEAR
FLOOD PLAIN
PROPERTY
LINE
-N)
-'10728'O4
486.19'
50'
'TEMPORARY CONSTRUCTION
EASEMENT
S38'0733-W
IF
P.O. Z. 4 L
Nvw-zj-E
I N8864'28 E /55a 17'
7 -N88'44,2 F u. Sib HON 4 KII
6,5
0
0 50 T00 200 30D •
WEI
D�EC L! 4 2 WT 7E
-FC' A 2017
Doc# 2008030914 Pages 3
Receipt# 976487 03/26/08 15:32:72 1No1111111111111111111111111 loll lllll loll lllllll11111111111loll
Fee 17.00 sr000976487012xe
m0 ABsrw& 717LE Cz
a88sclimpl_sm"I UITI,rrYEASEMENT
T02kOK74139 PUBLIC
[WOW ALL MEN BY THESE PRESENTS:
That all
I esbnnent of the Decedent Owner(s), of the legal and equitable title to the following described . reel estate
situated in Tulsa County, State of Oklahoma, "Grantor," in consideration of the sum of One Dollar ($I.00),
cash in hand, reoerpt of which is acknowledged, do hereby assigo, grant and convey to the City of Owasso.
Oklahoma its successors and assigns, "Grantee" a utility easement over and across the following described
real property and premises, situated in TULSA County, State of Oklahoma, to wit:
SEE ATTACHED EXHIBITS "A" & "B"
with right ofingress and egress to and from the same, for the purpose ofoonstnwting and maintaining apublic
sands ty sewer line twenty feet (70.00) in width.
Grantor agrees notto build or construct any building or buildings upon the Easement area However, Grantor
expressly reserves the right to build and construct sidewalks, streets; and driveways, water mums, gas lines,
electrical Imes, and other public service facilities across said premises herein described.
There is further granted the right to remove any tree or parts of trees, which in the judgment of the Grantee
may interim with the construction of the applicable utilities.
TO HAVE AND TO HOLD such easementunto the, City of Owasso _Oldaherma ss successorsana assigns,
forever.
IN WITNFSS WHEREOF, the parties have caused this instrument a be executed this>a_t day of is —
2008
gA
404MOREE SHAVER, Cd- Trustee
JANINE INEZ MORRIS COUEAUX, Co-Trustee
State o L!/J✓)
)ss. ACKNOWLEDGMENT
County
ore m the undm!gned, a Notary Public within and for said County and State, on this CSC !� of
20PL personally appeared Deborah Moree Mortis an m Co- _
trustees of the Morce G. Moms Testamentary Trim to me known to be the iderdical person(s) who executed
the within and foregoing instrument as the free and voluntary act and deed of such Co- Trustees for the uses
and purposes therein set forth.
IN WITNESS WHEREOF, I have hereunto set my hand and affix y official seal the day and year last
stave written. 22 p
My Commission expires: V ' O' 0 /CJ
DONNA L CASEY Notary Public
0,Ak 87A�E OF7EX/wq
Approved ss to Form:
sty Attomey
fj J ! 1
DEC 142017`UI
1 !1
Er
At,d SbStan
TULSA ABSTRACT & TITLE CO.
612 S. DENVER AVE.
TULSA. OK 74119 3
Exhibit "A"
Leeal Description
Public Utility Easement
A tact of land in the Northwest Quarter (N W /4) of Section 18, Township 21 Norm, Range 14 East of the
Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey
thereof, said tact of land being described as follows:
Commencing at the Northwest comer of said Section 18; thence S00 057'02 "E along the westem section line a
distance of 2631.68 feet to the Western Quarter (WI /4) comer of said section: Thence 1488 044128 "E a
distance of 279.07 feet to the POINT OF BEGINNING.
Thence N38 900'33 "E a distance of 558.17 feet; Thence N01 028704 "E a distance of 456.19 feet Thence
N22 °03'02 "E a distance of418.37 feet ThenceNSVW i S"E a distance of21.73 feet Thence S22 °03'02 "W a
distance of 423.24 feet: Thence SOI'28.04"W adistance of 489.16 feet Thence S38 °00'33"W a distance of
548.42 feet; Thence S88 044'28 "E a distance of 25.83 feet to the Point of Beginning, said tact containing
29,235.62 square feet, or 0.671 acres, more or less
I„
DEC!
LL81'
EXHIBIT "By'
SANITARY SEWER EASEMENT
awls I
'J�
21.73
PROPERTY UVE-1
N22V3'02-E
4laJ7' !,S22W'0?-W
IOG-YEAR — 4=24
FLOOD PLAIN
PROPERTY
LINE
f 78104 v
N04173aaf86.19 'C
'
20'
Id I
SANIATRY SEWER
EASEMENT
vji
wz
'44-28 54a12
279.Or
- egg W,
Im m sao
0 Ts FES
lEl 1 4 1111
Doc# 2008030915 Pages 3 VV IIIIIIIIIIIIIIIIIIgltlllllllllllllllllllllllll�lllllllllllllllilllll
Receipt# 976487 03/26108 15:32:37 A000976487013A
Fee 17.00
et�ttllpatlusa
J$te87�PLStifh'.'Q° UTILITY EASEMENT
'UX78t28 PUBLIC
� .. $91612594dU
KNOW ALL MEN BY THESE PRESENTS:
That all
Testament of the Decedent Owner(s), of the legal and equitable title to the following described real estate
situated in Tulsa County, State of Oklahoma, "Grantor,- in consideration of the sum of One Dollar (81.00),
cash in hand, recetot of wbich is wAnowledged, do hereby assign, grant and convey to the City of Owasso.
Oklahoma, its successors and assigns, "Grantee" a utility easement over and across the following described
real property and premises, situated in TULSA County, State of Oldaboma, to wit:
SEE ATPACHM EXHIBITS "A" & "B"
with right of ingress and egress to and firm the same, for the purpose ofoonstructing and maintaining a public
sanitary, sewer line twenty feet (20.00) in width.
Grantor agrees not to build or constructeny building or buildings upon the Easement area However, Grantor
expressly reserves the right to build and construct sidewalks, streets and driveways, water mains, gas lines.
electrical lines, and other public service facilities across said premises herein described.
There is further granted the right to remove any tree or parts of trees, which in the judgment of the Grantee
may interfere with the construction of me applicable utilities.
TO HAVE AND TO HOLD such easement unto the, City of Owasso .Oklahoma its successorsand assigns,
forever.
IN W ESS WHEREOF, the parties have caused this instrument to be executed this A Sday of
— 2008
DEBORAH MORSE SHAFER, Co- Trustee
J LNE INEZ MORRIS COUEAUX, Co-Trustm
State of
UD f 1, ACKNOWLEDGMENT
County o I l., {�]
�Before me a underst ed, a Notary Public within and for said County and Stare, on this ' ° day of_
_20L,1 personaltyappeared BebmalrMOree -Morrisand Jmmeln=Morris Comea mCo-
trustees of the Morse G. Moms Testamentary Trost tome known to be the identical person(s) who executed
the within and foregoing instrument as the free and voluntary act and deed of such Co-Trustees for the uses
and purposes therein set forth.
IN WITNESS WHEREOF, I have hereunto set my hand and affi xed my official seal the day and last
above written.
My Commission expires: h
Notary Public
Notary Public
STATE OF TEXAS
Approved a a to Form: My Comm Exp.Aily5,2011
Atromry
TULSA ABSTRACT & TITLE CO.
612 S. DENVER AVE,
TULSA. OK 7411A
Exhibit "A"
fxaal DescrtnGOa
Public Ut ity Easement
A tract of land to the Northwest Quarter (N W /4) of Section 18, Township 21 North, Range 14 East of the
Indian Base and Meridian, Tutsa County, State of Oldahoma, according to the U.S. Government Survey
thereof, said tract of tend being described as follows:
Commencing atthe Northwest comer ofsaid Section 18; thence S00°57'02"Ealong the western secdon line a
dismnce of 2631.68 feet to the Western Quarter (W114) comer of said section: Thence N88°44'28 "E a
distance of 279.07 feet to the POINT OF BEGINNING:
Thence N38 °00'33 "E a distance of 558.17 feet; Thence N01028'04 "E a distance of 486.19 feet Thence"
N22 °03'02 "E a distance of418.37 feet TheoceN89000' 18 "Ea distanceof21.73 feet Thence S22 °03'02"W a
distance of423.24 feet Thence S01°28'04 "W &distance of 489.16 feet: Thence 538000'33 "W a distance of
548.42 feet Thence S88 °44'28"6 a distance of 25.83 feet to the Point of Beginning, said tract containing
29.235.62 square fee, or 0.671 acres, more or Jess
�uA(ij n =ci 4 20) I�
EXHIBIT "B"
SANITARY SEWER EASEMENT
21.
N8718'E'
21.73'(7
'
PROPEAfY UNE�
N220302"E 1 �� !/ /; 322tlSp,Z'W
I 100 -YEAR 4M37," 423L24
i b
FLOOD PLAIN t /
LINE
i 11 wcs s I
I N � ,I• �S 1ZBO4�IY
II N0f29'04'E I, 489.18•, i
48&19' __-
I
20' h \
SANIA7RY SEWER
I� EASEMENT
Ma 17
I
I
ors \ \ \ -
-� • ez ss� n � —
ll�DEC 1 4 2017
LI I
f
0 50
t00
200
300
ll�DEC 1 4 2017
LI I
S�
RFALPe,le 01 LC .,W, REALCammuniry
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Mark E. Stuckey
Assistant Chief
SUBJECT: SCBA Air Compressor
DATE: January 12, 2018
BACKGROUND:
On September 8, 2017, staff received official notification from the Department of Homeland
Security /FEMA of a grant award for the purchase and installation of a Self- Contained Breathing
Apparatus (SCBA) Air Compressor to be located at the new Fire Station #4. City Council
approved the acceptance of the grant at the September 19, 2017 meeting, The SCBA Air
Compressor is used to refill SCBA air cylinders that are utilized by Firefighters during emergency
incidents involving hazardous environments.
BID PROCESS:
A bid specification package was developed for a system that meets the fire department's
operational requirements. On November 29, 2017, the bid package was advertised on the city
web site, and mailed to four prospective vendors.
On December 14, 2017, two bid submittals were received and opened. The packages were
reviewed and both submittals met all bid specifications.
Vendor
Bid Amount
Northern Safety
5514 S 94 E Ave
$ 81,496.00
Tulsa, Oklahoma 74145
Air & Fire Systems
349 E Avenue A
$ 90,810.00
Salina, Kansas 67401
The low bid from Northern Safety in the amount of $81,496 is in the best interest of the City of
Owasso.
FUNDING:
Funding for the federal cost share in the amount of $61,819.00 will be reimbursed to the city after
the purchase and the payment request is processed. The city cost share amount is $19,677.00
and will be funded through the Fire Station #4 project fund.
RECOMMENDATION:
Staff recommends approval of the purchase of a SCBA Air Compressor from Northern Safety of
Tulsa, Oklahoma, in the amount of $81,496.00.
ATTACHMENT:
Northern Safety Bid
City Of Owasso, Oklahoma
Owasso Fire Department
Contract Documents
and
Bid Specifications
For
New SCBA Breathing Air Compressor and System Installation
0%1-i OF OWASSO 04-
ir, - �TrJ 9y9
v �
i
\`o
D OF THE ? *i
November 2017
Page 1 of 14
TABLE OF CONTENTS
I. NOTICE TO BIDDERS
II. SPECIFICATIONS
III. BID FORM
IV. BID NON - COLLUSION AFFIDAVIT
V. CONTRACT FOR EQUIPMENT 8, SERVICES
Page 2 of 14
NOTICE TO BIDDERS
Sealed bids will be received by the City of Owasso at the Owasso City Hall, 200 South Main
Street, Owasso, Oklahoma 74055 until 2:00 p.m. on the 14th of December 2017, and then at said
City Hall (200 South Main Street) publicly opened and read aloud. This will be for the furnishing of
the following item:
New SCBA Breathing Air Compressor and System, to include installation.
Further information and specification packets can be obtained by contacting Fire Chief David
Hurst or Assistant Fire Chief Mark Stuckey at the Owasso Fire Department (918) 272 -4949 during
regular working hours (8:00 a.m. to 5:00 p.m. CST).
Envelopes containing bids must be clearly marked on the outside of the envelope to identify the
item being bid. Bids received after the specified date and hour will be returned unopened.
Bidders shall submit the ENTIRE BID PACKET, detailed written and technical information, and any
other items requested in the specifications. Failure of any bidder to furnish all required
information will disqualify that bidder.
The City of Owasso expressly reserves the right to reject any or all bids, and to waive any
irregularity. All bids will be considered irrevocable offers under conditions specified in the bid for
a period of sixty (60) calendar days from and after the date herein for the opening of bids.
Juliann M. Stevens. Contract Administrator
Page 3 of 14
CITY OF OWASSO, OKLAHOMA
OWASSO FIRE DEPARTMENT
SPECIFICATIONS AND BIDDING
The City of Owasso. Oklahoma is accepting bids for a new SCBA breathing air compressor and
system with installation at the new City of Owasso Fire Station No. 4, located at 11933 East 116 St.
North, Collinsville, Oklahoma. 74021.
GENERAL REQUIREMENTS AND SPECIFICATIONS
It is the intent of these specifications and requirements to obtain bids on a new SCBA breathing
air compressor and system with installation that will meet the local needs of the purchaser, and
to obtain bids that may be easily and completely evaluated on an equal competitive basis.
Because of the wide variances in types, configurations, options, and models available in the
industry, the purpose of these specifications is to set a standard by which all proposals received
may be evaluated, studied, and compared equitably. Vendors are required to RETURN ONE (1)
COPY of specifications, correctly furnishing all information required and answering all questions
attached. A detailed written list of exceptions along with any requested data, literature,
drawings, etc., must also be enclosed.
Since bids from a number of suppliers are anticipated, the purchaser cannot be expected to be
familiar with all various technical details of all vendors' products; the only adequate method of
evaluation will be to compare in this format. Vendors are cautioned that failure to submit
proposals in the form specified herein will be grounds to reject vendor's proposal and remove
bid from consideration.
Any questions or requests for further clarification should be directed in writing to Assistant Fire
Chief Mark E. Stuckey at the Owasso Fire Department, 8901 N. Garnett Road, Owasso, OK.
74055. Responses will be furnished in writing to all prospective vendors.
Page 4 of 14
INSTRUCTIONS TO BIDDERS
Each bid shall be legibly written or printed in ink on the form provided in this bound bid
document. No alteration in bids, or in the printed forms thereof, by erasures,
interpolations, or otherwise, will be accepted unless each such alteration is signed or
initialed by the bidder. If initialed, the City of Owasso may require the bidder to identify
the alteration so initialed. No alteration of any bid, or the form on which if is submitted,
shall be made after the bid has been submitted. All addenda to the bid documents,
properly signed by the bidder, shall accompany the bid when submitted.
Bidders may submit one bid package for consideration.
WITHDRAWAL OF BID
No bidder may withdraw a bid after the date and hour set for opening. A bidder may
withdraw a bid any time prior to expiration of the period during which bids may be
submitted, by a written request signed in the same manner and by the same person who
signs the bid proposal.
ACCEPTANCE AND REJECTION OF BIDS
The City of Owasso reserves the right to accept the bid which, in its judgment, is the best
bid, to reject any or all bids, and to waive irregularities and informalities in any bid. Bids
received after the specified time of opening will be returned unopened.
SPECIFICATIONS FOR BID AND DELIVERY
1. SCOPE:
Bids are solicited from all recognized and documented manufacturers, installers and /or
vendors of such SCBA breathing air compressor systems holding certifications by qualified
and accepted independent testing laboratories, as to manufacturer, installer, vendors,
ability to provide and install a working SCBA breathing air compressor system at Fire
Station No. 4 in full accordance with industrial, federal, state and local standards and
codes that comply with or exceeds, with the following terms, specifications, and
conditions.
1.A The manufacturer, installer, vendor must carry workman compensation insurance for
all its employees and shall include a copy of appropriate documentation to show
compliance with your bid.
1.11 All bidders will be required to include with this bid a list of users with the current
phone numbers and contact person. This list will be required to contain a minimum of five
(5) customers who have previously had systems installed by the bidder. This agency does
Page 5 of 14
not intend to purchase any prototype equipment. If you bid no exception to any item,
you must show proof of bidder's ability to provide and to have provided this product.
ANY DEVIATION FROM ITEMS 1.A., AND /OR 1.B WILL BE CONSIDERED GROUNDS FOR REJECTION OF
BID
2. COMPARISON: These specifications are intended to provide a common standard to
which all vendors shall bid. For this reason, checking "ALTERNATIVE" must indicate all
items that are not complied to. Failure to so respond will disqualify the bid.
If the bidder is not going to furnish the item EXACTLY as described in this specification,
(s)he must indicate a deviation even though (s)he feels (s)he may be exceeding what is
described. For each deviation taken, the bid must include detailed technical description
of what will be furnished as well as a full explanation of why the deviation equals or
exceeds the item in the specifications.
3. DEVIATION: Any deviations to these specifications must be stated in writing and attached
to the BID PROPOSAL FORM (no exceptions). Each exception (by page and paragraph
number), with explanation and detailed description of the item or items the bidder
wishes to substitute. Exceptions to construction, quality and testing in Federal
Specifications model numbers. etc., as listed herein are for references only; while it is
assumed some bidders will wish to substitute some items, no substitutions will be permitted
unless bidder complies with the above procedure when bidding, so that a fair
comparison may be made.
4. SUBSTITUTIONS: All substitutions shall be "equal to" or "greater than," and exceeding the
minimums of particular items specified, and full information to enable purchaser to
determine suitability shall be furnished. Purchaser or its designated shall be the final judge
of any proposed exceptions or substitutions. Any exceptions granted shall only be in
writing and attached to the final contract and /or purchase order. Unless the exceptions
granted are acknowledged by purchaser in writing at the time of order, such exemptions
shall not be accepted at the time of delivery, and the delivered product shall be
expected to conform with every detail of these specifications, or suffer rejection.
5. CERTIFICATION & DOCUMENTATION:
No bid may be withdrawn, modified, or otherwise changed once the bids have opened.
It will be assumed that each bidder has thoroughly and completely familiarized
themselves with these specifications at the time of the bid. Modifications to a bid, once
submitted, will not be permitted. Simply stated, if any item, feature, options, etc., is not
stated in writing in bidder's proposal; it will not be considered. Bidders are cautioned that
verbal or written modifications to already opened bids are invalid, and considered
unethical. The comparison and selection of bid award will proceed only from what is
stated in bidder's written proposal.
Purchaser reserves the right to reject any of all bids, and to determine the proposal
deemed in the best interest of purchaser from among those timely and properly
submitted, in accordance with these specifications. Lowest bid, while a consideration,
will not govern the purchase. Bid award will be made from all considerations such as
quality, conformance with these specifications, service facilities, and experience of
Page 6 of 14
bidder, suitability for particular use, as well as initial cost to purchase, plus quality and
completeness of vendor's proposal.
BIDDER SHALL INCLUDE WITH THE BID THE LOCATION OF THE NEAREST SERVICE CENTER.
SHOULD SERVICE OR REPAIR BE REQUIRED FOR ANY OF THE EQUIPMENT.
THE FINAL INSPECTION WILL OCCUR AT THE CITY OF OWASSO FIRE STATION NO. 4.
ACCEPTANCE AND PAYMENT FOR SUCH SCBA BREATHING AIR COMPRESSOR AND SYSTEM
WILL BE AT THE DISCRETION OF THE CITY OF OWASSO WITHIN 30 DAYS OF THE COMPLETED
INSTALLATION. ACCEPTANCE AND PAYMENT IS INCUMBENT UPON ALL SPECIFICATIONS
AND /OR CRITERIA IDENTIFIED BEING MET BY THE BIDDER AT THE TIME OF DELIVERY. THE CITY
OF OWASSO RESERVES THE RIGHT TO REJECT ANY DELIVERED SYSTEM THAT DOES NOT MEET
IDENTIFIED SPECIFICATIONS OR CRITERIA.
Page 7 of 14
A
SPECIFICATIONS FOR BID AND DELIVERY
I. COMPRESSOR
A. Provide a minimum of a 7,500 psi compressor.
Comply-L/— Not Comply _ Alternative
Notes:
B. All components of the compressor will pass through a standard 36" wide door
opening.
Comply -A/— Not Comply _ Alternative
Notes:
C. Will be of modular /cabinet design.
Comply ✓ Not Comply Alternative
Notes:
D. The compressor will be 20 hp, 208v, 100 amp, 3 phase, and 60 Hz.
Comply Not Comply _ Alternative
Notes:
11. CHARGING STATION
E. The charging station will refill multiple SCBA cylinders at the same time.
Comply / Not Comply Alternative
Notes:
Page 8 of 14
F. Electronic monitoring of the system.
Comply Not Comply_ Alternative
Notes:
G. Electronic monitoring /tracking, data logging of the SCBA cylinder refills cycles.
Comply —Z Not Comply _ Alternative
Notes:
H. Upgrade fhe fire departments current stock of 5,500 psi SCBA cylinders to electronic
monitoring /tracking. Approximately 80 +/_ cylinders.
Comply-V-- Not Comply _ Alternative
Notes:
III. STORAGE SYSTEM
I. Minimum of a 4 bank of 7,500 psi ASME storage cylinders/bottles-
Comply Not Comply _ Alternative
Notes:
IV. DELIVERY AND INSTALLATION
J. Delivery and installation will occur at the City of Owasso Fire Station No. 4 site.
Comply Not Comply _ Alternative
Notes:
Page 9 of 14
K. Delivery and installation will be coordinated between the bid awardee and the City
of Owasso Fire Department, Public Service Company of Oklahoma, Wallace
Engineering, Timberlake Construction, and sub- contractor Collins Bectric Company
of Oklahoma.
Comply A/— Not Comply _ Alternative
Notes:
L. A complete, fully functional system will be installed and ready for operational service
before 31 August 2018.
Comply Not Comply_ I Alternative
Notes:
Page 10 of 14
BID PROPOSAL - SUBMITTAL PAGE
FURNISH AND INSTALL A NEW SCBA BREATHING AIR COMPRESSOR AND SYSTEM
TOTAL BID: $�_ 9 (o, 00
I hereby acknowledge that I have read the requirements and specifications and that I am
legally bound by the statements in those specifications and on this Bid Proposal - Submittal
Page.
Name of Manufacturer: 7 4
J
Name of Vendor /Bidder: /V o r-rbe rn
Printed Name of Person Authorized to Sign: G A C gr-re r
Signature:
Title:_ AGctDIAYfl-
Vendor /Bidder's Address: No trt h PAY in .S a I' tu
SS 11� 5,,gti 9stl-1 F, 4A Ayen,,
74)S41 OK 7LHIJ5
Vendor /Bidders Phone Number: / «— 69 5—L33 d
BID OPENING: December 14, 2017 AT 2:00 P.M.
Page 11 of 14
NON - COLLUSION BID AFFIDAVIT
A. For the purpose of competitive bids, I certify:
1. I am the duly authorized agent of &r m e n d f efi% , the bidder
submitting the competitive bid which is attached to this statement, for the purpose of certifying
the facts pertaining to the existence of collusion among bidders and between bidders and state
officials or employees, as well as facts pertaining to the giving or offering of things of value to
government personnel in return for special consideration in the letting of any contract pursuant
to the bid to which this statement is attached;
2. 1 am fully aware of the facts and circumstances surrounding the making of the bid to
which this statement is attached and have been personally and directly involved in the
proceedings leading to the submission of such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control has been a
party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at
a fixed price or to refrain from bidding,
b. to any collusion with any state /municipal official or employee as to quantity, quality or price in
the prospective contract, or as to any other terms of such prospective contract,
c. in any discussion between bidders and any state official concerning exchange of money or
other thing of value for special consideration in the lettering of a contract, nor
d. to any collusion with any state agency or political subdivision official or employee as to create
a sole- source acquisition in contradiction to Section 85.45j.1 of Title 74
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor
anyone subject to the contractor's direction or control has paid, given or donated or agreed to
pay, give or donate to any officer or employee of the State of Oklahoma or the City of Owasso
any money or other thing of value, either directly or indirectly, in procuring the contract to which
this statement is attached.
STATE OF Matto )
COUNTY OF T(4) 4
GG4 2r being first duly sworn, on oath says that I am the agen
authorize by the bidder to submit the Non - Collusion Affidavi ncybttached�id
Signature [�QGQG////VVVV����4444
Page 12 of 14
Su ri
om before me this
day of
, W
N t ublic
MA HERNANDEZCommission#
i;;W
lary Public In and for
Expiration:
TE OF OKLAHOMA
COMPLETE AND
mission #10002550
�f4Qik)i1flfE0 ®N
ID AFFIDAVIT
Page 12 of 14
(City of Owasso Use Only)
CONTRACT FOR EQUIPMENT AND SERVICES
THIS AGREEMENT, made this _ day of 2017, between
the City of Owasso, Oklahoma (CITY), and (VENDOR).
WITNESSETH:
1. That for and in consideration of the sum of $. VENDOR will furnish to CITY a
new SCBA Breathing Air Compressor and System at Fire Station No. 4 as indicated in the
specifications.
2. The VENDOR will furnish all of the labor and other services necessary to deliver the system
and equipment as required in the Contract Documents and Bid Criteria.
3. The CITY shall pay VENDOR upon acceptance of delivery of the new SCBA Breathing Air
Compressor System and following the submission of an invoice.
4. This Contract shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
5. This instrument, supplemented by the Contract Documents, contains the entire
agreement between the parties, and no statement, promise or inducement made by
either party, or the agent of either party, that is not contained in this written Contract
shall be valid or binding.
6. This Contract shall not be enlarged, modified, or altered except in writing, signed by the
parties and endorsed herein.
7. This Contract shall be governed by the laws of the State of Oklahoma both as to
interpretations and performance.
ATTEST:
City Clerk
CITY OF OWASSO, OKLAHOMA
By:
(City of Owasso Use Only)
APPROVED AS TO FORM & CONTENT:
Julie Lombardi, City Attorney
Page 13 of 14
VENDOR:
Company
By:
Title
Page 14 of 14
C �mnrthef /n Sen'iru! luu 8t'Ih•r
Quotation
_ustomer Quote # 202276
City Of Owasso (Account #4599866)
PO Box 180 Quote Effective Date
12/08/2017
Owasso, OK, 74055 -0180
Attention: Mark Pricing Effective Through
12/31/2017
Phone: (918) 272 -4338
Fax: (918) 272 -4939
1 8004553 Hushair Connect 7500 Compressor 20 HP, 208V EA 1 $40,976.00 $40,976.00
W /INTEGRATED CONTROLLER
2 8004885 BAFFLED SOUND REDUCTION DOORS EA 1 $975.00 $975.00
3 8004259 4 BANK ASME STORAGE CYLINDER BULK- EA 1 $13,074.00 $13,074.00
4 8004893 MULTI PSI REVOLVEAIR CONNECT FILL EA 1 $23,904.00 $23,904.00
5 152674 Scott Cylinder Bumper and Guard EA 80 $21.90 $1,752.00
804113 -01
6 8005112 PROGRAMMER FOR RFID EA 1 $365.00 $365.00
Product Totals:
Product Total: $81,046.00
Additional Charges:
INSTALLATION & TRAINING: $450.00
Totals:
Quote Total: $81,496.00
Notes:
All Quoted Pricing is evaluated after 60 days and may be subject to a Price Adjustment based on manufacturer increases and /or
market conditions. * *Quotation does not include freight charges or state sales tax (if applicable) unless otherwise noted. **
Payment Terms are subject to Credit Approval. All pricing is In US Dollars. No other offers or discounts apply to quoted pricing.
If you have any questions regarding this quote contact me:
Kerry Boyd, Key Account Specialist
To place an Order, call: (800) 631 -1246 x2569 or Fax: (800) 635 -1591
Scott Compressor Users Contact List
1. Sand Springs Fire Dept. - - - -- Justin Hall 918 - 246 -2548 x 4255
2. Sapulpa Fire Dept. ----- - - - - -- David Taylor 918 - 224 -3359
3. OKC Fire Dept. ---------- - - - - -- Steve Coleman 405 - 297 -3062
4. Berryhill Fire Dept. ---- - - - - -- Mike Hall 918 - 446 -1211
5. Yale Fire Dept. --------- - - - - -- -Josh Robinson 918 - 387 -2444
6. Bartlesville Fire Dept. - - - - -- -John Banks 918 - 338 -4090
0
The nearest Scott Service Center is located in Oklahoma City, Oklahoma. i
Northern Safety
3750 .1-44 Service Road
Oklahoma City, OK 73112
S A F 4s r
MHOVATWE 7500 PSI
COMPRESSOR SYSTEM
Scott Safety's new HushAlr Connect 7500 sets the standard in compressor
technology by simplifying the process of cylinder refilling while
dramatically enhancing efficiency and safety. The advanced compressor
technology is built around the industry's first 7500 psi capability that
allows more cylinder fills per charge. With new automatic RFID sensing
technology, the RevolveAir Connect is able to detect and select how to
best fill nearly any SCBA cylinder with minimal user input or training: The
RevolveAir Connect was designed with significant end -user input who
demanded a smarter, simpler to use, cylinder fill station.
Scott's new SmartTouch controller fully integrates the breathing air
compressor. charge station, and storage bottles to achieve seamless
automation of the entire breathing air system. New safety features that
include a suite of on -board sensors and diagnostic tools automate the
Processes traditionally required of the user. The system has the ability
to monitor and record various facets of operation, including cylinder
fill record keeping, equipment status, error detection, and breathing air
quality, making it fully compatible with NFPA 1989 logging requirements.
The system is fully upgradable with a modular design to satisfy both
current and future requirements within a fire department.
TOUCHSCREEN USER INTERFACE
Modern look and
feel with intuitive
design
Seamless system
automation with
new SmartTouch
controller,
minimizing training
requirements
through automatic
RFID sensing
technology and
step -by -step prompts
• RFID and keypad enabled access to prevent unauthorized usage
• Digital gauges to enhance accuracy and improve data collection
r
G
AUTOMATED, SIMPLER OPERATION UTILIZES ADVANCED TECHNOLOGY AND A
SUITE OF ON -BOARD SENSORS
• RFID smart- sensing technology automatically detects and communicates with the SmartTouch
controller all aspects of the cylinder being filled, including hydro date, serial number, capacity,
pressure, last fill date and operator name who performed the fill
• Controller automatically sets the pressure and flow rate to match the cylinder
• RFID smart- sensing technology prevents filling cylinders out of hydro and accidental overfill
• Automatic Flow rate control to ensure maximum efficiency
• Data is recorded and stored in the cloud, automating the NFPA 1989 logging requirements
• Minimal training required to operate system due to variety of new safety features and automatic
sensing technology
• RFID and biometric enabled access to prevent unauthorized usage
• Continuous on -board monitoring to prevent failures and provide early alert notification
• Currently monitors CO and dew point
NEWLY DESIGNED 7SOO PSI COMPRESSOR
• Modular design uses standardized components allowing for easy assembly, serviceability, and
maintainability
• Quietest compressor currently on the market
• Higher pressure and storage capacity drastically increases fill rate efficiency
• Continuous electronic monitoring of system performance, including voltages, pressures,
temperatures, output, oil life, filter life, general maintenance and system performance
• Remote diagnostic capability and troubleshooting from Scott service technicians
• All new 7500 psi ASME storage cylinders with proprietary, patent - pending high - pressure valves
• Designed for higher efficiency moisture removal thereby extending filter life
• Digital gauges to enhance accuracy and improve data collection
• Up to 1140 F ambient air operating temperature
• All components fit through a standard 36" door opening
• 100% assembled in the USA
LOWER COST OF OWNERSHIP
• Improved maintenance and serviceability requirements
• Increased run time between required oil change and automatic condensate drain tACD)
maintenance
• User preventative maintenance program allows end user oil and filter changes
• Upgradable unit due to modular design. Scalable system based on need, utilizing interoperable
components
INCREASED FILL CAPACITIES
ORDERING INFORMATION
10 HP _
6000 psi
7000 psi
6000 psi
7000 psi
6000 psi
7000 psi
208v/230v/460v
4.5 30 -min cylinder
23
30
14
22
8
14
54%
5.5 30 -min cylinder
13
24
8
16
4
9 -
103%
4.5 45 -min cylinder
15
20
10
14
5
8
44%
5.5 45 -min cylinder
8
14
5
10
2
5
108%
4.5 60 -min cylinder
11
14
5
10
2
5
92%
5.5 60 -min cylinder
7
11
3
7
1
3
130 °%
Average Increase In # of cylinders filled when utilizing
7000 psi storage over 6000 psi.,
89%
ORDERING INFORMATION
10 HP _
J- 206v{230v%460v
3 phase 60 Hz
10 HP
208v/230v
1 phase 60 Hz
20 HP -
208v/230v/460v
3 phase 60: Hz
o• •
RevolveAir
. Qual PSI
RFID / Non -RFID
RevolveAir
Multi PSI
RFID /Non -RFID
4 Bank ASME
Smart Fill
3 Bank ASME
Smart Fill
2 Bank ASME
Smart Fill
NOrE`.Forwdanngpurpose you mustselecta cpmpressof , charge station, ardstwage Option, lndividuplcomponents are not avaitable Snarl Fill
auto - cascade isstandard on allchame sratbns.
To learn more, call your Scott regional manager or authorized distributor
ei2017 Scott Safety SCOrT, the SCOri SAFETY Logo, Scott HeatNand Safety, Hush Air and RavalveAirare rOgiste edand/w
unregistered marks orScott rechnpbgi= ,, Inc. or ds afrNate
KONpe Cwporale Center • P.O. Box 569 • Atone NC 28111
wleptTelephone: fe"yco .s •Fleetye:nf,com 8330 t SC®Tr
4n.800y4Z7•7 -Fled 111.'7tCpm
HIS 7517C EN 03,!7 ISO 9001 Registered AtinghtS reserved tsZ 5 A F e r Y
10 HP 43" x 43" x 63" 1190 73 12 scfm / 340 Ipm 1080 208. 230, 460 VAC @ 60hz
20 HP 43" x 43°. x 63" ,1450 _ 76 scfm / 665 Ipm 11.90 208, 230, 460 VAC @ Wtiz
RevolveAir w /RFID. 30" x 21" x 66" 810 N/A N/A N/A 120v
Dual PSI
STORAGE SYSTEM
4 bank storage 30" x 23;'x 66" N/A - N/A - N/A N/A N/A
e
OORMAL PSI RANGE
STAGE
RELIEF
5 stages / 5 cylinders
7500psig (517.1 liar) maximum operating pressure
38 -42 psig
1st stage
80 psig
Scott FreshAir Purification System (rated at 7,000 psi)
190 -220 psig
_. 2nd stage
275 psig
Counterclockwise fan direction when facing flywheel
610 -750 psig
3rd stage
1000 psig
35 -60 psig oil pressure, S quarts of synthetic
1700 -2200 psig
4th stage
2500 psig
Maximum of 15' inclination any direction
Oil Change at 50 hours then every 200 hours
.Dump Block Service required at 500 hours
Ambient temperature range of 40 °F - 114 °F
Produces grade E quality breathing air
Dew Point and CO monitoring
i Meets NFPA, CRN, and CSA Standards
Automatic drain system dumps every 15 minutes
7500psi ASME Storage cylinders
M 2017 Scott Safety. SCOTT, the SCOTTSAPETYLago Scott Health and Safety. Hush.Alr and Pevoh -e Aw or
unregistered marks of.Scott Techriologres. Inc. or ?s afrdiates
htpnroe Corporate Cantor - PQ Box 569 -Mont NC28171
Telephone: 8002477257 -Facsimile 704.291.8330
ww�zscoltsaPory.mm - sM1Salc(dtyccinf cnm
H/S 7S19A EN 3/17 ISO 9001 Registered. All nghtf reserved
SCOTT
HOW TO PROPERLY SPEC A COMPRESSOR SYSTEM
Does the customer currently have a compressor or cascade system?
Compressor
• What is the horsepower? (Example: 7.5 hp, 10 hp. 15 hp, 20 hp, 30 hp)
• What is the cfm output? (Example: 8 cfm,11 cfm, 18 cfm, 25 cfm)
• What is the operating pressure? (Example: 5000 psi or 6000 psi)
• Does the current compressor system meet the customer's needs?
Cascade
• What type of storage cylinders? (Example: UN or ASME)
• If using UN, are the storage cylinders within the prescribed hydro period?
• What is the pressure rating? (Example: 5000psi or 6000psi)
• How many storage cylinders?
• Does the current cascade system meet the customer's needs?
What type(s) of cylinders does the customer fill?
Pressure (Example: 2216 psi, 3000 psi, 4500 psi, 5500 psi)
Duration (Example: 30 -min, 45 -min, 60 -min, 75 -min)
How often does the customer fill cylinders? (Example: daily, weekly, etc.)
How many cylinders does the customer fill at any given time? (Example: <10, 10 to 20, >20. etc).
Does the customer have to depend on immediately filling cylinders following a call or do they have a sufficient supply of
spare cylinders?
How do you calculate the time it will take to fill the specific type of cylinder the customer has?
Cylinder capacity (Example: 45 scf, 65 scf, 87 scf, 111 scf)
Compressor horsepower (Example: 75 hp, 10 hp, 15 hp, 20 hp, 30 hp)
Compressor output = Cylinder capacity (scf) divided by Horsepower (hp)
• Example: 45 scf divided by 10hp = 4.5 minutes to fill one cylinder
• "Rule of thumb"- 1 HP provides 1 cfm of output
Power is defined as voltage, phase, hertz, and amperage.
Voltage - 208v, 230v, or 460v
Phase - Single -phase or Three -phase
Hertz - 60 Hz (North America) or 50 Hz (Outside North America)
Amperage - Amount of power being used
Checklist:
• Power must be checked by a certified electrician to verify the Volts- Phase - Hertz -Amps
• Power must be measured at the electrical box to ensure there are no issues during installation
Where will the compressor be installed? (Example: Apparatus bay, utility room, SCBA room, compressor room)
What is the size of the room? (Example: 10'x 10')
• Room should be sized large enough to allow for proper air flow and ventilation
_• Room should haven large: enough doorway to accommodate the compressor (Example: 36" _door),
• Room should be sized large enough to accommodate a pallet jack or hand lift
- Room should be sized large enough to allow the system to be serviced by a technician
Have considerations been made for moving the compressor from the delivery truck?
• Loading dock
• If No, a lift gate will be required for delivery
• Pallet jack or hand lift
• Elevators (Example: width, height, length, weight capacity, etc.)
• Type of floor (Example: elevated, raised, etc.)
• Width of hallway
• Width of door(s)
t
This document is proprietay and confident/at No,Cad of this dcswenl nor any,nformatlon contained nereln may to
disclosed in any manner to a thirdpanly w /thmt the prior written consent of Scott Technologies Inc.
02017 SC[tt Safely. SCOTT. The SCOTT SAFCFYLOdo. Scott Heatth and Saf ety , HushAAr Connect and Revot"Alr are �� ®��
re9is;e: rd and/or unregistered marks pfSroY Techncic9ies. Inc. or its affiliates
Monroe Corporate Center • P.O. Pax 569 • Monm. NC 28711
Telephone: 900.2477257• Facsim.'e: 704297.a330 6 A ie e T Y
wwmseott•aeety eom • sh- salealycohiteon, -
1VS75340- fN2/77 1509001Regisra ed..V1rightsresented.
'I
sd
REAL People •REAL C......e, •REAL CommuNry
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Juliann M. Stevens
Deputy City Clerk
SUBJECT: Resolution 2018 -01
2018 OneVoice Regional Legislative Agenda
DATE: January 12, 2018
BACKGROUND:
Eleven years ago, the OneVoice Regional Legislative Agenda was created out of a desire by
the Tulsa Regional Chamber of Commerce to unify regional advocacy influence at the State
Capital and in Washington, DC. The annual legislative agenda is developed through the
collaboration of more than 500 regional partners representing chambers of commerce,
municipalities, counties, school districts, economic development organizations, and industry
members.
Through these partnerships, the OneVoice Regional Legislative Agenda has come to reflect a
unified commitment to improve and develop economic stability for northeast Oklahoma
through active participation in our state and federal political processes.
A key part of the OneVoice process is its exploratory task forces, where experts in each field
come together to identify problems and craft solutions for the region and state. Task forces meet
to identify and prioritize key legislative issues each year and as needed throughout the
legislative session. Once the committees reach a consensus, a legislative summit is held with
citizens, businesses, legislators, councilors, educators and community leaders to determine
legislative priorities for both the state and federal agendas. These priorities are then shared with
state legislators and members of Congress throughout the state and federal sessions.
2018 ONEVOICE AGENDA:
Members of the Owasso City Council, city staff, Owasso Public Schools, and Owasso Chamber
of Commerce participated in the task forces, as well as the annual legislative summit, to
determine the 2018 legislative priorities.
The 2018 OneVoice Regional Legislative Agenda has a wide array of focal points inclusive of
both private and public interests with an emphasis on creating a long -term and effective
solution for meeting the needs of Oklahoma's core services that will include new, stable,
recurring revenue streams to fund or continue funding transportation, infrastructure, education,
health care, and workforce resources.
REQUESTED ACTION:
A vital part of the OneVoice process is the endorsement of the legislative agenda by all
community partners and local government entities affiliated and involved in the development
of the agenda. The Tulsa Regional Chamber is requesting the City of Owasso endorse and
advocate for the 2018 OneVoice Regional Legislative Agenda.
RECOMMENDATION:
Staff recommends Council approval of Resolution 2018 -01, endorsing the 2018 OneVoice
Regional Legislative Agenda.
ATTACHMENTS:
Resolution 2018 -01
2018 OneVoice Regional Legislative Agenda
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2018 -01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA ENDORSING THE TULSA REGIONAL CHAMBER 2018
ONEVOICE REGIONAL LEGISLATIVE AGENDA
WHEREAS, The Tulsa Regional Chamber, through the collaboration of more than 500
regional partners representing chambers of commerce, municipalities, counties, school districts,
economic development organizations, and industry members, have determined a regional
legislative agenda for 2018; and,
WHEREAS, through these partnerships, the OneVoice Regional Legislative Agenda has
come to reflect a unified commitment to improve and develop economic stability for northeast
Oklahoma through active participation in our state and federal political processes; and
WHEREAS, there is a need to increase our influence by efficiently communicating a
regional message to the state legislature, members of congress, state and federal agencies
aimed at maximizing resources and shaping policy that profoundly benefits our citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The Owasso City Council hereby endorses the Tulsa Chamber 2018 OneVoice Regional
Legislative Agenda.
DATED this 16th day of January, 2018
Lyndell Dunn, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
one voice
2018 Regional Legislative Agenda
State Priorities
BUDGET STABILITY
NOTE: In recognition of broad agreement that Oklahoma's budget instability has become a top concern forjob
creators, participants in this year's OneVoice task force process elected a committee to represent their budget views in
a unifying statement. Aspecial addendum to the 2018 agenda, this statement compiles the diverse viewpoints of nine
task forces made up of hundreds of public and private leaders spanning all major industries.
Sustainable Budget & Revenue Streams: After nearly a decade of state budget instability and four years of
shortfalls approaching $1 billion annually, the time for bipartisan action is now. Funding for essential state
services has eroded to a level that critically threatens the future of our citizens and the national
competitiveness of our economy. While we expect efforts to seek efficiencies and eliminate waste to
continue, these will not resolve our near -term needs. The OneVoice Coalition demands of our elected
leaders an immediate, long -term and effective solution for meeting the needs of Oklahoma's core services
that includes new, stable, recurring revenue streams.
EDUCATED AND HEALTHY WORKFORCE
Address the Teacher Shortage: Improve the ability of Oklahoma's Pre -K -12 public schools to attract and
retain effective career teachers through policies designed to increase the state's pool of qualified teachers
and improve teachers' job satisfaction. This should include ensuring regionally competitive teacher pay,
exploring incentive pay for special education teachers and teachers in high -need districts, incentivizing
education for aspiring teachers through higher education programs, and supporting professional
development. Oklahoma's ability to fill its growing teacher shortage with quality, effective teachers is
crucial to the college and career success of its students and the sustainability of its workforce.
Fund Public Education for the 21st Century: Create and fulfill a comprehensive budget plan to meet the
current and future growing needs of common education, CareerTech and higher education with new,
recurring, sustainable revenue. This should include immediately working to increase existing per -pupil
funding to the regional average while working in parallel to determine future funding and programs needed
to ensure Oklahoma's children and their future employers can compete across the globe. This should also
include fully funding concurrent /dual enrollment at the level requested by the state regents. Long -term
trends of reduced per- capita funding for Pre -K -12, higher education and CareerTech have stifled innovation
in education and severely damaged Oklahoma's ability to produce an educated workforce. This has made
the state less competitive for attracting and retaining teachers, and damaged its reputation around the
world as a quality place to live, work and build a business.
Health Care Workforce Expansion: Address current and future health care workforce needs in urban and
rural Oklahoma through the following means: 1) Use all available state and federal resources to support
and expand Teaching Health Center - related programs, including by expanding the Oklahoma Hospital
Residency Training Act to include community -based training; 2) Support the Physician Manpower Training
Commission; 3) Allow nurse practitioners and physician assistants with appropriate levels of training and
experience to practice to the full extent of their license; 4) Support reimbursement for approved programs
that use technology to provide a collaborative model of medical education and care management to
empower primary care clinicians in rural and underserved communities to provide specialty care to
patients; and 5) Support and incentivize graduate medical education and fellowships in underserved
specialties, including psychiatry.
onevoice
2018 Regional Legislative Agenda
Local Funding of Education: Provide municipalities with the ability to supplement state education funding
and target the unique priorities of their community. Voters in local communities should be able to increase
their investment in their public schools without sacrificing or impacting their state funding. Meanwhile, the
state aid formula must ensure a regionally competitive base funding level for all schools, with additional
increases in state funding directed through that formula.
Protect Health Coverage: Protect health insurance coverage under SoonerCare and Insure Oklahoma
programs using all available federal and state funds. This should include preventing the further reduction of
Medicaid provider reimbursement rates and exploring options for reducing the state's uninsured rate.
OHCA, DHS and mental health Medicaid services are vital to the health of Oklahoma's workforce; the
survival of nursing homes and rural hospitals; and the vitality of the health care industry, a $12.5 billion
economic engine statewide that employs more Oklahomans in primary jobs than any other private industry.
Support Behavioral Health Services: Expand behavioral health and substance abuse services to improve
workforce efficiency, boost public safety, and help additional Oklahomans who suffer from mental illness
and addiction. This should include: 1) Increase funding for the Department of Mental Health and Substance
Abuse Services to expand access to prevention, early intervention and treatment; 2) Ensure that any
definition of "essential benefits' in Medicaid - related plans includes mental health and addiction services,
and such plans fully comply with the federal mental health parity law; 3) Ensure full implementation of
State Questions 780 and 781 to financially support behavioral health treatment; and 4) Continue support
for expanding statewide use of the Labor Commissioner Mark Costello Act (assisted, court - ordered
outpatient treatment).
Workforce Development through TANF Funds: Redirect existing workforce development funding within
Oklahoma's TANF allocation to Workforce Innovation and Opportunity Act - funded workforce boards,
mirroring the Texas model for allocating these federal welfare resources. This will support industry
workforce needs, provide more effective service to Oklahoma companies that are hiring and create a much -
needed pipeline for low- income residents to obtain family - supporting jobs.
BUILDING INFRASTRUCTURE CRITICAL TO BUSINESS
Support Critically Needed Road Funding: Continue to improve Oklahoma's roads and bridges, and return
streets and highways to a state of good repair by fully funding the Oklahoma Department of
Transportation's eight -year plan and the County Improvement for Roads and Bridges five -year plan.
Support an increase in the Oklahoma gas and diesel tax to a level comparable with surrounding states to
provide a more sustainable revenue source paid by road users. Prioritize dedicating the fuel tax revenue
and moving the remaining 25 percent of motor vehicle fees to transportation projects, which may include
state highways, city and county roads and bridges, and public transit. Regional high - priority projects that
can only be addressed through adequate funding include: widening of I -44 from 1 -244 east to the Will
Rogers Turnpike; widening 1-44 from the Arkansas River west to 1 -244 (Red Fork Expressway); expansion of
U.S. 169 to six lanes north to State Highway 20; construction of a four -lane Port Road on Highway 266 from
U.S. 169 to the Port of Catoosa, and from the Port of Catoosa to 1 -44; expansion of U.S. 75 to six lanes from
State Highway 11 to State Highway 67; State Highway 20 bypass in Claremore; and high- capacity
expressway -to- expressway interchanges between 1 -44, U.S. 169 and State Highway 51.
one voice
2018 Regional Legislative Agenda
ENSURING A PROSPEROUS ECONOMY
Criminal Justice Reform: Strengthen alternatives to incarceration and support reforms in sentencing,
reentry and rehabilitation that safely reduce the prison population and enable nonviolent offenders to
reenter the workforce. This should include investments in treatment and early- diversion efforts for
individuals suffering from mental illness and addiction, as well as structural changes in the criminal justice
system such as those proposed by the Oklahoma Justice Reform Task Force. These smart-on -crime reforms
would improve community safety, reduce recidivism, lessen the burden on prisons and safety net
programs, and enable more ex- offenders to contribute meaningfully to Oklahoma's economy.
Economic Incentives: Support tax credits, exemptions and incentives that provide an economic return to
the state of Oklahoma, maintain competitiveness in business attraction and retention, and increase capital
investment. Several programs proposed for review by the Oklahoma Incentive Evaluation Commission are
critical to the state's competitiveness and should be protected, including the Historic Rehabilitation Tax
Credit, all Quality lobs programs, the Quality Events Program and the Film Enhancement Rebate.
Fund OCAST (Oklahoma Center for the Advancement of Science and Technology): Maintain OCAST's
annual budget at its current level to avoid further loss of private sector - matched investment for growing
and diversifying Oklahoma's economy. The state has lost more than $600 million in potential public - private
investment as a result of reduced state appropriations for OCAST over the last five years. This funding
assists Oklahoma in four vital areas: 1) Research and development funding for businesses and universities;
2) Two- and four -year college internship opportunities; 3) Manufacturing support; and 4) Early -stage
funding for start-up businesses. This funding allows Oklahoma communities to attract and retain high -
quality STEM businesses and critical college talent, which will encourage growth and expansion in these
target industries.
Modernizing Oklahoma's Alcohol Laws: Continue to support legislation that reforms Oklahoma's outdated
alcohol laws, with particular focus on easing legal and regulatory burdens on restaurants, bars, event and
sports venues, festivals, and other public events resulting from the elimination of low -point beer and the
implementation of Oklahoma's new alcohol laws (Title 37A) in October 2018. Propose the creation of new
licenses to be issued by the Oklahoma ABLE Commission, which would permit the aforementioned entities
to sell and serve beer in the same manner in which low -point beer is currently sold and served, provided
beer does not exceed the strength (8.99 percent ABV) that will be sold at grocery and convenience stores
under the newly created Retail Beer License.
Municipal Funding Diversification: Support legislation that removes barriers to allow municipalities to
reduce costs, operate efficiently and diversify sources of revenue available to municipalities for operating
revenue. Key initiatives include diversifying revenue for funding public safety agencies, streets and other
infrastructure improvements; and preserving and strengthening cities' authority to promote economic
development activities within their borders.
one voice
2018 Regional Legislative Agenda
Promote Robust Energy Production: Oklahoma's combination of abundant energy resources and an
entrepreneurial people has resulted in some of the lowest energy costs of any state in the nation. To
preserve and maintain Oklahoma's position as a leading oil and gas producing state and to protect the
important economic impact of oil and gas production to all Oklahomans, support an Oklahoma energy
policy that provides a clear and reasonable regulatory environment, while opposing unnecessary and
burdensome regulations and taxes.
Support Sensible Water Policy and Environmental Funding: Show strong support for appropriate water
conservation practices, incentives and educational programs to moderate statewide water usage while
preserving Oklahoma's population growth and economic development goals. Additionally, support
legislation regarding Oklahoma's water law and regulations that ensures a balance among commercial,
residential and agricultural interests. The state should also maintain funding for the Department of
Environmental Quality and Water Resources Board, which monitor water resiliency and quality.
Oklahomans have made significant investments in reliance on existing supply agreements, and the state
should continue upholding the principle that its abundant water supplies are to be efficiently developed,
used, reused, conserved and enjoyed, guaranteeing future availability and financial sustainability for
ratepayers, municipalities and rural water districts.
one voice
2018 Regional Legislative Agenda
Federal Priorities
EDUCATED AND HEALTHY WORKFORCE
AmeriCorps Funding: Protect funding for the Corporation for National and Community Service, which
supports local schools and nonprofit organizations with vital resources and manpowerthrough AmeriCorps
programs. Each year, these programs leverage $35 million in federal and local funding to deploy
approximately 1,000 AmeriCorps members in over 50 school districts and 100 nonprofits in Oklahoma to
supplement school services and provide unique educational experiences to local children.
Federal Health Care Reform: Encourage Congress to refrain from changes to the structure and financing of
Medicaid that would increase Oklahoma's uninsured rate and transfer federal risk and costs to Oklahoma
taxpayers. However, remain open to innovations that decrease employer- sponsored and individual health
insurance costs. In addition, reauthorize CHIP at existing funding levels. As the largest private employment
sector in Oklahoma, health care and social assistance services make up hundreds of thousands of jobs, with
Medicaid alone serving more than one million Oklahomans — two in three of whom are children — every
year.
Fund Pell Grant Program: Maintain current funding levels for the Pell Grant Program. In addition, allow
funding for concurrent enrollment and oppose attempts to cap per- student grants.
Mental Health Reform: Support full implementation of the reform measures signed into law as the 21st
Century Cures Act in 2016. In addition, support continuing implementation and enforcement of the Mental
Health Parity and Addiction Equity Act (MHPAEA), as amended by the Health Care and Education
Reconciliation Act of 2010; and eliminate barriers to treatment set forth by the Medicaid Institutions for
Mental Disease (IMD) exclusion policy and the 190 -day lifetime limit for inpatient treatment of Medicare
recipients. This would ensure equitable coverage for mental health and addiction services in individual,
group health plans and group health insurance coverage.
Protect Federal Nutrition Programs: Maintain the structure, financing and eligibility criteria of federal
nutrition programs underthe USDA, which benefit Oklahomans' health, family stability and educational
attainment. The Child and Adult Care Food Program; Free and Reduced School Breakfast and Lunch
(including the Community Eligibility Provision); the Summer Food Service Program; Supplemental Nutrition
Assistance Program (SNAP); and Special Supplemental Nutrition Program for Women, Infants, and Children
(WIC) are all critical tools for combating food insecurity and preventing chronic disease, obesity, delayed
early childhood development, absenteeism in schools, school behavioral issues and lower academic
achievement.
Support Pell Eligibility for Short -Term, Industry- Driven Training: Expand Pell Grant eligibility to short-term,
industry- driven training at higher education and vocational technical schools. Pell Grant eligibility is
currently limited to programs covering two - thirds of an academic year, or 16 credit hours. This restriction
was established before shorter -term credentials were as imperative for industry as they are today.
Removing this restriction would help to build a much - needed worker pipeline for Oklahoma's companies. In
addition, continue support for and recommend permanently reinstating Second Chance Pell funding.
one voice
2018 Regional Legislative Agenda
Support Training of Middle -Skill Workers: Support efforts to meet current industry needs for middle -skill
workers eligible for jobs that require training beyond high school but less than a four -year college degree.
This includes: 1) Funding the Workforce Innovation and Opportunity Act at the level recommended by
Congress as reauthorized in 2014; 2) Providing dedicated support for partnerships between industry and
higher education and vocational technology schools; 3) Increasing funding for the Work Opportunity Tax
Credit and expanding this program's support to include apprenticeships and other work -based learning; and
4) Expanding alternative pathways to employment, including apprenticeships, to allow for greater flexibility
in learning opportunities.
BUILDING INFRASTRUCTURE CRITICAL TO BUSINESS
McClellan -Kerr Arkansas River Navigation System: Increase congressional appropriations to address the
approximately $155 million in maintenance backlog of MKARNS — $142.5 million of which is deemed critical
— potentially leading to a shutdown of the waterway over the next five years. Also address the White River
Entrance Channel cut -off problem caused by the tendency of the White and Arkansas rivers to merge
together during flooding. Failure to correct this issue will lead to a loss of navigation on the entire system.
Finally, provide the necessary appropriations to deepen MKARNS to its 12 -feet authorized depth, thereby
increasing barge productivity by 30 percent. Ensure any federal comprehensive infrastructure package
includes funding for this issue.
Tulsa's Levee System: Continue to support addressing the critical infrastructure needs with Tulsa's aging
levee system, which the Corps of Engineers has designated as one of the five percent highest -risk levee
systems in the country. Federal legislation has authorized the Corps to develop a plan for addressing the
structural deficiencies, but securing funding should remain a top priority. If one levee fails, it would be
catastrophic for homeowners, two nationally strategic oil refineries and multiple industries currently
protected by the system, and have devastating environmental impacts for the region. Ensure any federal
comprehensive infrastructure package includes funding for this issue.
ENSURING A PROSPEROUS ECONOMY
Collection of Online Sales /Use Taxes: Support passage of the Marketplace Fairness Act or other federal
legislation that will ensure sales and use taxes already owed from online purchases are fairly and effectively
reported, collected and remitted.
Eliminate Barriers to Greater Use of Natural Gas: Support measures to reduce or eliminate barriers to
greater use of American - produced natural gas, including CNG, LNG, GTL and NGLs. Oklahoma is the third -
largest producer of natural gas in the United States, and the Department of Energy should facilitate full
development of this resource to strengthen the country's national security, economic outlook and
geopolitical position in the world. DOE action on this initiative has the potential to significantly increase the
Tulsa region's job creation in the production and manufacturing sectors.
onevoice
2018 Regional Legislative Agenda
Federal Criminal Justice Reform: Reform national criminal justice systems to emphasize rehabilitation and
restorative justice, and fully fund the Second Chance Act, Justice Reinvestment Initiative and Mentally III
Offender Treatment and Crime Reduction Act. In addition, reconsider recent moves toward long sentences
and the strongest possible charges for low -level drug offenses, which do not promote public safety,
deterrence and rehabilitation. Smart-on -crime reforms will ease workforce shortages, save taxpayer
money, improve public safety and lead to better pathways for ex- offenders to contribute meaningfully to
their local economies.
Federal Historic Tax Credits: Maintain federal Historic Rehabilitation Tax Credits for the restoration of
historic buildings. These credits have for 30 years been an important catalyst for incentivizing private
investment to preserve the nation's historically significant buildings and revitalize the historic cores of
American cities. The existing 20 percent income tax credit for certified historic structures and 10 percent
credit for certain noncertified historic structures should be preserved. Additionally, support the School
Infrastructure Modernization Act, which expands the tax credit to include historic school buildings that still
operate as an educational institution.
Maintain Funding for EPA Brownfields Program: Encourage Congress to maintain, or even increase,
current funding levels for the EPA's Brownfields Program. Federal funding for rehabilitating brownfields
sites is vital for Oklahoma's communities to address core environmental challenges, and reopen land for
successful economic development and growth.
SBA Loan Programs: Streamline the application and approval process for the SBA 7(a) Loan Program in an
effort to reduce the administrative burden of such loans. Additionally, support legislation that allows small
business owners to refinance existing commercial debt using SBA's 504 Loan Program, and support the
SBA's 8(a) program for disadvantaged small businesses. This will increase the availability of capital for small
businesses and accelerate the creation of jobs and the growth of our economy.
s�
REAL Pcoplo •REAL C�am[I[r •REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Hazard Mitigation Grant Program
DATE: January 12, 2018
BACKGROUND:
The Oklahoma Department of Emergency Management (OEM) has asked for reimbursement for
the overpayment of grant funds in the Hazard Mitigation Grant Program (HMGP), FEMA- 4078 -DR-
OK, Project #4, City of Owasso Hazard Mitigation Plan Project,
In 2013, Owasso was awarded a grant to update the city's Multi- Hazard Mitigation Plan. The
HMGP is funded by FEMA through the OEM. The grant provided $58,457 (75% federal share) with
the city match of $19,486 (25% local share) for a total project cost of $77,943.
The Council approved a contract with INCOG to update the Multi- Hazard Mitigation Plan. After
completion of the plan and approval by FEMA, the Council approved Resolution 2014 -06,
adopting the plan update. Payment of the INCOG invoice for $58,457 was approved on
December 2, 2014. Grant funds of $58,457 were received in January 2015.
In July of 2017, OEM informed city staff that INCOG was not able to justify the cost ($58,457) of
the work for the plan. OEM stated that if the project cost less to complete than what was
originally approved, then OEM can only reimburse the actual project costs. According to the
OEM, INCOG can only justify $31,634.40 of the work. OEM believes they have overpaid the
grant. If the full amount cannot be justified, Owasso must reimburse the $26,822.60
overpayment.
After several discussions among representatives of OEM, INCOG and the City of Owasso, there
was no resolution.
OEM Letter
The attached letter from OEM (dated October 16, 2017) demands repayment of the overage
amount of $26,822.60 no later than November 10, 2017. OEM agreed to an extension of time to
allow for Council discussion and possible action.
INCOG Letter
In a letter to the OEM dated November 13, 2017, INCOG states their position that the grant
award was based on the OEM "Funds Calculator" and is consistent with OEM past practice. The
Funds Calculator was developed by OEM to determine hazard mitigation planning grant
awards. The Funds Calculator is based on a jurisdiction's population, number of school
campuses, and similar variables and has been used for many years to determine the fair value
for development of the plan. INCOG argues that OEM has changed policy and procedure for
the grant years after the project has been completed.
The INCOG letter states that it is unreasonable to apply new policies and procedures to a
project years after completion and payment. It is not possible to document additional costs
incurred but not recorded years ago. It is not possible to document compliance with
procedures that did not exist at the time.
OEM Response
The OEM responded in a letter to the City of Owasso, Mayor Dunn, dated December 21, 2017.
The OEM states that the "Funds Calculator" is a planning tool for budget purposes. Guidelines
within the grant documents advise that detailed records of man - hours, materials, etc. must be
maintained for audit purposes to be reconciled with the cost - estimate budget.
The OEM expects payment of $26,822.60 no later than January 31, 2018.
STAFF COMMENTS:
Staff believes there is no recourse other than to reimburse the funds to the OEM. Staff has
initiated discussions with INCOG regarding the overpayment for their contract work on the
project.
Funding is not available in the current budget. Therefore, the recommendation will include a
request for a supplemental appropriation in the general fund.
RECOMMENDATION:
Staff recommends approval and authorization for payment to the Oklahoma Office of
Emergency Management for the overpayment of grant funds in the amount of $26,822.60 and
approval of a budget amendment increasing the appropriation for expenditures in the general
fund by $26,822.60.
ATTACHMENTS:
Letter dated October 16, 2017, from Department of Emergency Management to Owasso
Letter dated November 13, 2017, from INCOG to Department of Emergency Management
Letter dated December 21, 2017, from Department of Emergency Management to Owasso
ALBERT ASHwOOD
State Director
October 16, 2017
Mayor Lyndell Dunn
City of Owasso
200 S. Main St.
Owasso, OK 74055
Qq•Jfi NLiTj.
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STATE OF OKLAHOMA
DEPARTMENT OF EMERGENCY MANAGEMENT
Reference: Hazard Mitigation Grant Program (HMGP), FEMA- 4078- DR -OK,
Project # 04, City of Owasso Hazard Mitigation Plan Project
Dear Mayor Dunn,
MARY FALLIN
Governor
The purpose of this letter is to inform you of an overpayment on the above - referenced grant project.
An internal review and closeout conducted by Oklahoma Department of Emergency Management
(OEM) staff revealed the Indian Nations Council of Government (INCOG) received a payment of
$58,457.00 for planning services on 01/22/2015. Upon closeout review, INCOG could only provide
documentation in support of $31,634.40 in provided planning services. INCOG and the City of
Owasso staff have been unable to produce additional documentation which would justify the
$26,822.60 overpayment. In order to reconcile and closeout the FEMA HMGP Planning grant, OEM
will require repayment of the overage arnount.
Please submit a check in the amount of $26,822.60 no later than November 10, 2017, payable to the
below address:
Oklahoma Department of Emergency Management
Attn: Sandy Henry -DR- 1823 -06
P.O. Box 53365
Oklahoma City, OK 73152
Should you have any questions or need additional time for repayment, feel free to contact Matthew
Rollins at (405) 521 -3140 or email at matthew.rollinsnoem.ok.gov.
Sincerely,
Albert Ashwood
Director
CC: Larry White, Director Support Services, City of Owasso
P.O. BOX 53365.OKLAHOMA CITY, OK 73152 -3365 a 2401 N. LINCOLN (Will Rogers Building Tunnel) • OKLAHOMA CITY, OK 73105
405.521.2461 • FAX 405.5214053 • w .oem.ok.gov
EM
oxnnem, EmM*a
Marupemenl
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2 west Second Street Suite 800 1 Tulsa, OK 74103 1918.584.7526 1 www.1N000.org
November 13, 2017
Mr. Albert Ashwood, Director
Department of Emergency Management
PO Box 53365
Oklahoma City, OK 73152 -3365
Dear Mr. Ashwood:
We reviewed your letter addressed to Mayor Dunn from the City of Owasso advising the City that they
must repay $26,822.60 for the Owasso Hazard Mitigation Plan Project. This request is unreasonable.
In 2013 after receiving notice of funding, the City of Owasso engaged INCOG to work with the Owasso
Emergency Management Director and a local committee to develop an update to the Owasso Hazard
Mitigation Plan. The plan was completed and submitted in August 2014 and was approved by both the
Oklahoma Department of Emergency Management (OEM) and by Federal Emergency Management
Agency (FEMA). OEM's payment for the plan was made subsequent to plan approval.
We are astonished by the characterization of payment for the plan in the amount of the grant as an
overpayment. The grant awarded to Owasso for updating their Hazard Mitigation Plan was based on the
Funds Calculator developed by OEM to determine hazard mitigation planning grant awards. (See
attached.) Taking into consideration a jurisdiction's population, number of school campuses, and similar
variables, the Funds Calculator has been employed for many years to arrive at a fair value for
development of a plan. Grant funding has been consistent with the Funds Calculator throughout the
years.
Indeed, the OEM Funds Calculator indicated that the Owasso plan was valued at $77, 943.33 --
$58,457.50 in federal funds and $19,485.83 in matching funds, the exact amount awarded to Owasso.
The NOI for the grant indicates that the match was to be met by the dues paid by Owasso to INCOG.
To renege on the OEM Funds Calculator approach to determining the amount of the federal grant is
contrary to OEM past practice. New policies and procedures applied to a project or grant
retrospectively years after the plan has been completed and payment has been made is patently
unreasonable.
Program policy changes should only be implemented when it is possible for procedures, plans and
documentation to comply with those policies, not after a plan is complete and approved. In this case
especially, the Owasso Hazard Mitigation Plan developer and author, his supervisor, the Owasso City
Manager, Owasso Emergency Management Director, and others involved in the project have retired. It
is not possible to recreate the environment in which that plan was developed and to document the
extent that additional costs were incurred but not recorded. It is not possible to adjust the procedures
that produced the plan to comply with rules not in place at the time.
OEM's payment of the exact amount of the Funds Calculator formula for the Owasso Hazard Mitigation
Plan is consistent with and is evidence of past practice. The OEM agreement with Owasso makes clear
that funds for work completed on the Hazard Mitigation Plan as approved by the State, would be
forwarded to the Applicant after the Applicant provided to.the State completed work product and
documentation acceptable to OEM. A plan was produced; the plan was approved; grant funds were
paid. If your agency now believes overpayment occurred, the responsibility rests with your staff, who
applied the procedures in effect at that time, approved the plan and made payment in 2014, now some
three years ago.
INCOG has assisted local governments with hazard mitigation planning for over 10 years, has developed
countless other plans, and has administered a myriad of grants for five decades. A fixed price for a
deliverable is both acceptable and standard for many grant programs, including Hazard Mitigation
Planning Grants in the past.
For the reasons stated above, we do not believe an overpayment occurred, and we do not believe the
return of grant funds by Owasso or INCOG is justifiable. We are willing to meet with you to further
discuss this issue.
Sincerely,
Rich Brierre
Executive Director
cc: Mayor Lyndell Dunn
Warren Lehr
Sherry Bishop
Julie Lombardi
Larry White
ALBERT ASHWOOD
State Director
December 21, 2017
Mayor Lyndell Dunn
City of Owasso
200 S. Main
Owasso, OK 74055
Dear Mayor Dunn,
i
STATE OF OKLAHOMA
DEPARTMENT OF EMERGENCY MANAGEMENT
MARY F'ALLIN
Governor
This letter is in response to the Indian Nations Council of Government (INCOG) correspondence
dated November 13, 2017, appealing the payment reimbursement of the City of Owasso Hazard
Mitigation (HM) Planning Grant, FEMA -DR -4078, Project #004. INCOG is citing the OEM Funds
Calculator as evidence of the assigned value of the City of Owasso HM planning grant. The
justification of their appeal is the assertion that the payment reimbursement request is in violation of
the assigned plan value.
This Funds Calculator cited in the Ietter is a planning tool used to provide jurisdictions with the
estimated amount of funding that could be eligible through the FEMA Hazard Mitigation Grant
Program. The City of Owasso utilized this program to fund its Hazard Mitigation Plan Update,
which was awarded on June 26, 2013. When a grant project is approved by FEMA, it is approved
with specific categories of scope of work, line item deliverables, and eligible expense costs. The
amount of approved federal funding for FEMA DR- 4078 - Project #004 was $58,457.00.
To specifically address the basis of INCOG's appeal, the requirement for payment reimbursement of
FEMA -DR -4078, Project #004 is not due to a misinterpretation of plan value. The requirement for
payment reimbursement is due to a deficiency of INCOG's line item invoice documentation. As
explained in the letter to the City of Owasso dated October 10, 2017, an audit of this project revealed
an inconsistency of $26,822.60 in INCOG's documentation for invoiced planning expenses.
According to email correspondence and a line item spreadsheet provided by INCOG's project
planner, Mr. John McElhenney, only $31,634.40 of man-hours were expended in the development of
the City of Owasso HM Plan Update. However, Mr. McElhenney invoiced the City of Owasso for
$58,457.00 in project expenses. A copy of Mr. McElhenney's documentation has already been
provided to the City of Owasso and INCOG for review.
After this inconsistency was discovered, the Oklahoma Department of Emergency Management
(OEM) gave the City of Owasso and INCOG multiple opportunities to provide additional
documentation to resolve the issue. The following is a synopsis of the timeline of these
opportunities:
P.O. BOX 53365.OKLAHOfAA CrrY, OK 73152. 3365.2401 N. LINCOLN CINUI Rogers Building Tunnel) • OKLAHOrdA Cr1Y, OK 73105 EM
405 - 521.2481 • FAX 405321.4053• wrmj.oum.oh.gov
4/10/17 Sue Homola contacted the project POC, Cliff Motto, to discuss audit findings. Ms. Homola
was then referred to INCOG to resolve matter.
4/24/17 Ms. Ann Domin and two additional members of the WCOG planning staff met with Matt
Rollins and Sue Homola, where Mr. Rollins informed Ms. Domin that a payment reimbursement
would not be necessary if INCOG could provide additional documentation justifying the overage.
6/23/17 Ms. Domin contacted Sue Homola and informed her that INCOG had no other
documentation and could not justify overpayment. OEM then contacted the City of Owasso staff for
documentation to substantiate the INCOG invoice discrepancy.
8/3/17 Matt Rollins and Sue Homola met with the City of Owasso staff and Ms. Domin to discuss
reimbursement issue. The City of Owasso gave Ms. Domin thirty days for additional research.
916/17 Mr. Larry White, City of Owasso, informed Sue Homola that INCOG was unable to justify
overpayment and that repayment of the grant project was now being negotiated.
11/13/17 INCOG appeal letter received.
Please be assured that throughout this process, the OEM staff has looked at every available option to
avoid a repayment of this grant project. However, our department must also adhere to the strict
guidelines outlined in 2 CFR 200.331, Requirements for Pass Through Entities, which dictate the
fiscal management of all federal grants. Within these guidelines, and further outlined in the enclosed
State -Local Agreement signed by OEM and the City of Owasso, all payments must be reconciled
against the grant- approved line item budget. In addition, failure to close out this project prevents the
City of Owasso from obtaining another HM planning grant in the future.
Please submit a check in the amount of $26,822.60 no later than January 31, 2018, payable to the
below address:
Oklahoma Emergency Management
Attn: Sandy Henry -DR- 4078 -004
P.O. Box 53365
Oklahoma City, OK 73152
Should you have any further questions concerning this grant project, please contact Matthew Rollins,
State Hazard Mitigation Officer, at (405) 52I -3140 or email at Matthew.Rollins@oem.ok.gov.
Sincerely,
/J_ 0
Alden Graybill
Recovery Division Manager
Enclosures:
INCOG Appeal Letter
OEM/City of Owasso State -Local Agreement for DR4078 Project #04
Cc: Mr. Rich Brierre, INCOG Executive Director
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/06118
Department Payroll Expenses Total Expenses
105
Municipal Court
5,714.11
8,567.63
110
Managerial
24,510.01
34,866.21
120
Finance
16,583.08
24,932.58
130
Human Resources
8,442.80
13,295.14
160
Community Development
17,949.59
28,309.91
170
Engineering
18,367.80
27,771.09
175
Information Systems
14,408.21
21,976.05
181
Support Services
8,709.02
13,069.59
190
Cemetery
1,238.40
1,894.38
201
Police Grant Overtime
2,189.59
2,218.31
215
Central Dispatch
22,542.12
38,525.17
221
Animal Control
4,189.29
6,107.79
280
Emergency Preparedness
-
370
Stormwater /ROW Maint.
7130.03
11,357.62
515
Park Maintenance
7401.52
11,991.18
520
Culture /Recreation
7829.21
12,427.68
550
Community- Senior Center
5367.06
7,233.76
580
Historical Museum
664.4
745.98
710
Economic Development
3446.85
5,227.04
General Fund Total
176,683.09
270,517.11
185 Garage Fund Total 7,301.56 11,706.07
255 Ambulance Fund Total 553.85 621.86
250 Fire Fund 37 Total 154,359.38 234,468.48
201 Police Fund 38 Total 148,583.60 227,756.17
300 Streets Fund 39 Total 14,239.83 23,012.73
370 Stormwater Fund 27 Total 2,475.19 3,748.14
150 Worker's Compensation Total 584.32 696.75
720 Strong Neighborhoods Total 3,899.19 5,709.28
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1111118
W -4N7sT7
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
F' T, [Oil I`Il
45.70
64,765.66
98,382.86
163,194.22
2,599.00
3,032.00
5,053.74
2,516.20
13,200.94
2,390.43
2,390.43
178,785.59
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2017 -2D78
Budgetary Basis
Statement of Revenues & Expenditures
As of December 31, 2017
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers out- RAN Financing
Transfers out
TOTAL TRANSFERS
NET CHANGE IN FUND BALANCE
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ (2,046,602)
6,324,531 6,324,531
$ 5,775,483 $ 4,925,693
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$
2,563,137
$
15,706,092
$
31,201,390
50.34%
18,349.
68,487
195,305
35.07%
102,688
537,347
1,048,773
51.24%
62,519
329,527
725,522
45.427.
25,936
218,981
610,007
35.907
6,545
101,473
117,720
86.207
50.04%
$
2,779,174
$
16,961,907
$
33,898,717
$
(1,247,380)
$
(9,044,978)
$
(19,381,925)
46.67%
(78,033)
(455,250)
(1,231,828)
36.96%
(183,518)
(1,069,674)
(2,340,925)
45.69%
(51,547)
(189,426)
(2,826,181)
6.70%
41.737
$
(1,560,477)
$
(10,759,328)
$
(25,780,860)
$
1,218,698
$
6,202,579
$
8,117,857
$
1,296,992
$
7,825,409
$
15,703,154
49.83%
-
(169,966)
(169,967)
0.00%
(2,079,790)
(12,360,468)
(25,049,882)
49.34%
$
(782,799)
$
(4,705,025)
$
(9,516,695)
49.447
$
435,899
$
1,497,554
$
(1,398,838)
$ (2,046,602)
6,324,531 6,324,531
$ 5,775,483 $ 4,925,693
CITY OF OWASSO
CORRECTED - GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2017.2018
Budgetary Basis
Statement of Revenues & Expenditures
As of November 30, 2017
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers out - RAN Financing
Transfers out
TOTAL TRANSFERS
NET CHANGE IN FUND BALANCE
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ (1,835,028)
6,324,531 6,324,531
$ 5,551,160 $ 4,925,693
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$
2,685,970
$
13,142,955
$
31,201,390
42.12%
10,730
50,139
195,305
25.677.
66,537
434,658
1,038,389
41.86%
62,940
267,007
725,522
36.807
29,644
193,045
610,007
31.65%
12,897
94,931
117,720
80.64%
41.857.
$
2,868,718
$
14,182,735
$
33,888,333
$
(2,269,993)
$
(7,797,598)
$
(19,381,925)
40.237
(77,644)
(378,244)
(1,221,444)
30.97%
(97,385)
(885,105)
(2,341,125)
37.81%
(41,482)
(137,904)
(2,825,981)
4.88%
35.70%
$
(2,486,504)
$
(9,198,851)
$
(25,770,476)
$
382,214
$
4,983,884
$
8,117,857
$
1,314,843
$
6,528,418
$
15,703,154
41.57%
(169,966)
(169,966)
(169,967)
0.00%
(2,095,597)
(10,280,678)
(25,049,882)
41.04%
$
(950,720)
$
(3,922,227)
$
(9,516,695)
41.21%
$
(568,506)
$
1,061,657
$
(1,398,838)
$ (1,835,028)
6,324,531 6,324,531
$ 5,551,160 $ 4,925,693