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HomeMy WebLinkAbout2018.02.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 6, 2018 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Alvin Fruga of Presence Theater 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Honesty Chad Balthrop, Character Council Member 6. Annual Report of the Owasso Strong Neighborhood Initiative Jerry Fowler V ,eciaNSO 1p V ,EE, U 6 2©1� CP City Clerk's Office 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • January 16, 2018, Regular Meeting B. Approve claims C. Accept public infrastructure improvements including all roadways, sidewalks, stormwater and sanitary system improvements for Morrow Place Residential Phase I. 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to a budget amendment in the General Fund, Parks Department Larry Langford Staff recommends approval of a budget amendment in the General Fund, Parks Department increasing estimated revenue and the appropriation for expenditures by $27,557 for the Congestion Mitigation and Air Quality Funds (CMAQ) Grant. 10. Consideration and appropriate action relating to Congestion Mitigation and Air Quality Funds (CMAQ) Grant vehicle purchase and declare a vehicle as surplus Larry Langford Staff recommends approval to purchase one (1) 2018 CNG /Bi -fuel Ford F -150 truck in the amount of $34,823 from Bill Knight Ford of Tulsa, Oklahoma, per Oklahoma State Bid Contract #SW035 and to declare the 1996 Ford Crown Victoria as surplus to the needs of the City. Owasso City Council February 6, 2018 Page 2 11. Consideration and appropriate action relating to the bid for purchase and installation of police vehicle lighting and other equipment Scott Chambless Staff recommends approval of three bids for the purchase and installation of police vehicle lighting and other equipment on 6 Dodge Chargers, 3 Dodge Ram trucks, and 3 Ford Explorers to CAP FLEET of Del City, Oklahoma, for a total amount of $98,783.04. 12. Consideration and appropriate action relating to change orders to the Owasso Public Safety Operations & Training Complex contract with Timberlake Construction Mark Stuckey Staff recommends approval of Change Orders #1 -7, #9 and #11 to the Owasso Public Safety Operations & Training Complex contract with Timberlake Construction of Oklahoma City in the amount of $211,914.53. 13. Consideration and appropriate action relating to bids for fire props for the Owasso Public Safety Operations & Training Complex Mark Stuckey Staff recommends the award of a bid and approval to purchase fire props from FireBlast Global Inc. of Corona, California, in the amount of $2,380,371.00. 14. Consideration and appropriate action relating to an agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company for the 76 St N Project (US Hwy 169 to 129 E Ave) Dwayne Henderson Staff recommends approval of the Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company for 76 St N, US Hwy 169 to 129 E Ave. Staff further recommends authorization for the City Manager to execute the Agreement and authorization to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $469,002 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget. 15. Consideration and appropriate action relating to Ordinance 1123, amending Part 18, Stormwater Management, Chapter 1, Definitions; repealing Chapter 2, Stormwater Management Program; and enacting a new Chapter 2, Stormwater Management Program of the Code of Ordinances of the City of Owasso, Oklahoma, adopting a new Stormwater Management Program, establishing definitions, regulations, and authorizing fees Charlene Lawrence Staff recommends approval of Ordinance 1123. 16. Consideration and appropriate action relating to a Utility Relocation Agreement with Washington County Rural Water District #3 pertaining to the North 135 East Avenue Service Road Extension Roger Stevens Staff recommends approval of the Utility Relocation Agreement and authorization for the Mayor to execute the Agreement. Owasso City Council February 6, 2018 Page 3 17. Consideration and appropriate action relating to Ordinance 1124 amending Part 17 Utilities, Chapter 3, Sewer System, by amending Section 17- 301(J), Designated Sewer Improvements, and adding Section 17 -307, establishing the Coffee Creek Sewer Liff Station and Force Main Improvement Assessment Area of the Code of Ordinances of the City of Owasso, Oklahoma Roger Stevens Staff recommends approval of Ordinance 1124. 18. Consideration and appropriate action relating to the proposed settlement of a tort claim and payment of the settlement to Ashley Calvert, Sarah Raymer and Hannah Raymer Julie Lombardi Staff recommends the City Council approve the proposed settlement in the amount of $53,170.69 and authorize payment of the settlement to Ashley Calvert, Sarah Raymer and Hannah Raymer, their attorney and any other necessary parties. 19. Report from City Manager • Monthly Public Works Project Status Report 20. Report from City Attorney 21. Report from City Councilors 22. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date 1/20/18 Health Care Self- Insurance Claims - dated as of 2/1/18 Permit No. SL000072170902 for the construction of 262 linear feet of twelve (12) inch PVC sanitary sewer line, 275 linear feet of eight (8) inch PVC sanitary sewer line, and all appurtenances to serve the Western Sun Federal Credit Union, Tulsa County, Oklahoma 23. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 24. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 2, 2018. Sherry Bishoq:� City Clerk Neighborhoods Registered with OSNI Connect to Owasso Strong Neighborhood Initiative Citywebsite: htW: / /www.citvofowasso.com /zai /Neighborhoods V V 0 Sd REAL People • REAL Character -- REAL Community 14 )&VA);so V Strong Neighbo-rhood Initiative Building Relationships Today For Stronger Neighborhoods Tomorrow and A Better Community For ALL Building A REAL Community Starts With Your Participation Living in a good neighborhood isn't just a right, it is a responsibility Why We Are Here Strong Neighborhoods are the primary component of an attractive and vibrant community. • Commitment from businesses, government, and citizens to develop a sound foundation of neighborhoods to protect investment made by residents and business • Strong Neighborhoods protect investment by maintaining property values Key to success - Building relationships: 1) Create partnership between residents and city government 2) Develop relationships with City departments 3) Encourage Citizens to become engaged in their neighborhoods 4) Foundation of building relationships has expanded to neighborhoods building relationships with other neighborhoods How OSNI HELPS Assist residents in efforts to establish Neighborhood Networks in areas that previously had no way to bring neighbors together Work with all neighborhood groups to develop plans for their neighborhood Serve as a point of contact between citizens and City departments Neighborhoods 41 Homeowners Associations and Neighborhood Networks /Affiliations, or Apartment complexes are registered with OSNI representing 8,34o Households New in 2019:1 HOA & 1 Apartment Neighborhood Leadership Conference The Neighborhood Leadership Conference provides leadership training for neighborhood networks and homeowners association leaders and provides information to address neighborhood concerns. Leaders from HOAs and Neighborhood Networks have an opportunity to meet and share ideas. In 2019, OSNI introduced and hosted four (4) Neighborhood Leader Workshops to expand discussion on specific topics. A total of 78 leaders attended these workshops. OSNI hosted its 9th Annual Neighborhood Leadership Conference on 1 -27 -2018. There were 55 leaders in attendance representing z6 neighborhoods. For the seven NLCs held, there have been a total of 303 neighborhood leaders who have attended. * Nextdoor Owasso 83 neighborhoods /areas 9,040 members Free and private social network for neighbors to communicate within their neighborhood and connect to the City. The City of Owasso/ OSNI announced a partnership with Nextdoor (nextdoor.coml in March, 2014, to improve citywide and neighbor -to- neighbor communications. Owasso was the first city in Oklahoma to adopt Nextdoor as a tool to communicate with residents. 'w- II 1 � K SELECT ANCHOR INISO -S3 u .,.,.,.,.,:,., PAINTCO �'n1153 a0 t;IN SI 4 Neighborhood Resources Alert Neighborhood Program Partnership with Owasso Police Department Custom designed programs and brochures specific to Owasso neighborhoods Develops neighborhood -based crime prevention organizations Presented program and information to 35+ Owasso neighborhoods over last 8 years Sign Topper Program • Partnership with Public Works Department • Helps neighborhoods be recognized for their unique identity • Increases visibility of a neighborhood to non - residents • Encourages a sense of belonging and neighborhood pride • Complements other neighborhood identity efforts • Sign Toppers installed in 12 Owasso neighborhoods since program inception Neighborhood Block Part Originated 21 years ago as a way to encourage neighbors to get to know each other. Block parties are a great opportunity to gather and meet your neighbors. Annually 20 -25 neighborhoods participate in hosting a block party with an average of 1,20o residents attending a block party in their neighborhoods. Neighborhood Grant Program • Neighborhood Matching Grant Program, administered by the Owasso Community Foundation, provides matching fiords to recognized neighborhood organizations in the City of Owasso • Grants have funded a range of beautification projects by supplementing the neighborhoods' investments Projects give neighborhood -based organizations incentive to raise funds, build partnerships and cultivate the spirit of volunteerism and community support needed to complete a project 2017 Y 06 # Neighborhood Grant Neighborhood Total Grants Amount Investment Impact 9 $7,840 55 $37,834 2017 Gran t Projects $20,591 $28,431 $95,895 $133,729 I Community Volunteer Opportunities City Volunteer Program: Matches qualified individuals and groups to meet needs that may otherwise be unfulfilled due to limited resources. # # $ Volunteers Hours Value 2017 1,291 9,285 205,014 Overall TOTALS 10' 129 68,970 1,337,228 Keep Owasso Clean is a litter cleanup program where neighbors, families — -- i and groupsjoin OSNI staff monthly to pick up litter in our community This program is an education initiative e to help keep our community clean. k� O w A S S O CARES CM.wwr A..o.:z'xul D..YV.ci VMR Program led by a volunteer group of neighborhood and community leaders to provide away for families, friends, neighbors, and groups to make a positive impact in our neighborhoods and community. X OKLAHOMA BEAUTIFUL AFFILIATE OSNI- Owasso CARES # total # trash # recycle TOTALS Volunteers volunteers hours bags bags - \1 2017 287 514 172 8 45 Program 818 1,545 Yardwaste Truck 2 3 TOTALS 13 797 429 24 ®` _.. .. _,�...__... k� O w A S S O CARES CM.wwr A..o.:z'xul D..YV.ci VMR Program led by a volunteer group of neighborhood and community leaders to provide away for families, friends, neighbors, and groups to make a positive impact in our neighborhoods and community. X OKLAHOMA BEAUTIFUL AFFILIATE OSNI- Owasso CARES 2017 Program TOTALS Volunteers 223 2,425 Volunteer Hours 719 7,488 Fire hydrants painted 119 964 Dumpsters of debris 1.5 45 Trailer /Truckloads - debris 6 84 Yardwaste Truck 2 3 City Blocks - trash pickup 13 797 20t7 Winner - Government Programs OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 16, 2018 The Owasso City Council met in regular session on Tuesday, January 16, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, January 12, 2018. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Chris Wall of First Baptist of Owasso. 3. Flag Salute Vice -Mayor Kelley led the flag salute. 4. Roll Call Present Absent Mayor - Lyndell Dunn Councilor -Bill Bush Vice-Mayor- Chris Kelley Councilor- Doug Bonebrake Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Employee of the Quarter Warren Lehr presented Employee of the Quarter, Elishya Cook, Recreation & Culture Department. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • January 2, 2018, Regular Meeting • January 9, 2018, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $1,179,042.21. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council January 16, 2018 Page 2 8. Consideration and appropriate action relating to Ordinance 1122, closing to the public a temporary construction easement and a permanent sanitary sewer easement located approximately one - quarter mile south of the intersection of E 106 St N and N Mingo Rd Morgan Pemberton presented the item recommending approval of Ordinance 1 122. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve Ordinance 1122, as recommended. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to the bid and purchase of a Self- Contained Breathing Apparatus (SCBA) Air Compressor Mark Stuckey presented the item recommending approval of the purchase of an SCBA Air Compressor from Northern Safety of Tulsa, Oklahoma, in the amount of $81,496. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the purchase of SCBA, as recommended. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to Resolution 2018 -01, endorsing the Tulsa Regional Chamber 2018 OneVoice Regional Legislative Agenda Sherry Bishop presented the item recommending approval of Resolution 2018 -01. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Resolution 2018 -01, as recommended. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the overpayment of grant funds in the Hazard Mitigation Grant Program (HMGP), FEMA- 4078- DR -OK, Project #4, City of Owasso Hazard Mitigation Plan Project and budget amendment Sherry Bishop presented the item recommending approval and authorization for payment to the Oklahoma Office of Emergency Management for the overpayment of grant funds in the amount of $26,822.60 and approval of a budget amendment increasing the appropriation for expenditures in the general fund by $26,822.60. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve, authorize payment, and budget amendment, as recommended. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 12. Report from City Manager Mr. Lehr acknowledged recent city events. Owasso City Council January 16, 2018 Page 3 13. Report from City Attorney None 14. Report from City Councilors Councilors commented on recent community events. 15. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 1/6/18 • Health Care Self- Insurance Claims - dated as of 1/11/18 • Monthly Budget Status Report - December 2017 • Monthly Budget Status Report (corrected) - November 2017 • Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2017 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 17. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing negotiations with the Fraternal Order of Police Lodge No. 149, as provided for in Title 25, O.S. § 307(B)(2) Mr. Bonebrake moved, seconded by Ms. Moberly to enter into executive session. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 At 7:00 pm, the Council, along with Julie Lombardi, Warren Lehr, Michele Dempster, and Scott Chambless entered into executive session. At 7:12 pm, the Council returned to open session. 18. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:12 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Fund 01 GENERAL Claims List - 2/6/2018 Vendor Name Payable Description Payment Amount AEP IPSO ELECTRIC USE $420.81 AT &T CONSOLIDATED PHONE $27.68 JPMORGAN CHASE BANK ADVANCE AUTO - SUPPLIES $39.84 JPMORGAN CHASE BANK AMAZON- SUPPLIES $170.04 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $20.99 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $98.89 JPMORGAN CHASE BANK LAMPLINE LI- SUPPLIES $42.95 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $247.98 JPMORGAN CHASE BANK SERENITY - CREMATION $270.00 JPMORGAN CHASE BANK WALMART- REFUND ($29.39) JPMORGAN CHASE BANK WALMART- SUPPLIES $48.25 JPMORGAN CHASE BANK WATERSTONE -DRY CLEAN $58.80 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $1,496.86 AEP /PSO ELECTRIC USE $23.48 CLEAN UNIFORM COMPANY UNIFORM SERVICE $12.84 JPMORGAN CHASE BANK RED WING -BOOTS $134.99 OWASSO TOP SOIL DIRT $50.00 SPOK, INC. PAGER USE $8.90 GEN CEMETERY -Total $230.21 JPMORGAN CHASE BANK LOWES - SUPPLIES $140.00 JPMORGAN CHASE BANK MILL CREEK - FLOORING $493.47 GEN COMM CTR CENA GRANT -Total COPIER SERVICE $633.47 JPMORGAN CHASE BANK AMAZON- RETURN ($248.02) JPMORGAN CHASE BANK AMAZON- SUPPLIES $269.90 JPMORGAN CHASE BANK MEETING EXPENSE $74.63 KALEY EVANS CLASS INSTRUCTOR $112.00 GEN COMM CTR DONATIONS -Total $208.51 AEP IPSO ELECTRIC USE $777.11 AT &T CONSOLIDATED PHONE $43.35 DRAKE SYSTEMS INC COPIER SERVICE $302.60 GRAND GATEWAY ECO. DEV. ASSC. SENIOR FARES $163.00 JPMORGAN CHASE BANK AMAZON -PAPER TOWELS $119.34 JPMORGAN CHASE BANK AMAZON- SUPPLIES $193.92 JPMORGAN CHASE BANK AMAZON -TOOLS $40.54 JPMORGAN CHASE BANK COX - INTERNET $168.00 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS $4.13 JPMORGAN CHASE BANK LOWES -LIGHT FIXTURE $92.39 JPMORGAN CHASE BANK LOWES- MATERIALS $27.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $22.39 JPMORGAN CHASE BANK MY SR CENTER -CHECK IN $125.00 1 Claims List - 2/6/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 JPMORGAN CHASE BANK REASORS- RENTAL $29.99 GEN COMMUNITY CENTER • Total WIRELESS CONNECTION $2,204.36 JPMORGAN CHASE BANK COW GOVT -ADOBE $278.96 JPMORGAN CHASE BANK COW GOVT - LAPTOP $800.00 JPMORGAN CHASE BANK COW GOVT - SOFTWARE LIC $243.00 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $21.99 JPMORGAN CHASE BANK NEWEGG -HARD DRIVE $89.99 JPMORGAN CHASE BANK OFFICE DEPOT- KEYBOARD $57.99 JPMORGAN CHASE BANK OFFICE DEPOT- REFUND ($35.97) JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $18136 JPMORGAN CHASE BANK OWASSO CHAMBER - MEETIN $50.00 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $280.00 TREASURER PETTY CASH FILING FEE $13.00 TREASURER PETTY CASH PARKING FEE $2.00 TULSA COUNTY CLERK LEGAL FILINGS $147.00 TULSA COUNTY CLERK LIENS COUNTY FILING FEE $65.00 VERIZON WIRELESS WIRELESS CONNECTION $126.43 GEN COMMUNITY DEVELOPMENT -Total $2,320.75 JPMORGAN CHASE BANK AMAZON - BATTERY BACKUP $84.99 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $80.00 GEN CULTURE & RECREATION -Total $164.99 JPMORGAN CHASE BANK OWASSO CHAMBER - MEETIN $50.00 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $40.00 VERIZON WIRELESS WIRELESS CONNECTION $29.65 GEN ECONOMIC DEV -Total OFFICE DEPOT - SUPPLIES $119.65 AEP IPSO ELECTRIC USE $150.81 AT &T CONSOLIDATED PHONE $15.67 JPMORGAN CHASE BANK LOWES -KEYS $19.32 JPMORGAN CHASE BANK LOWES -LOCKS $51.94 JPMORGAN CHASE BANK LOWES -PARTS $29.71 JPMORGAN CHASE BANK LOWES- SUPPLIES $44.98 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $40.00 VERIZON WIRELESS WIRELESS CONNECTION $29.65 GEN EMERG PREPAREDNESS -Total $382.08 CLEAN UNIFORM COMPANY UNIFORM SERVICE $43.06 JPMORGAN CHASE BANK NEWEGG -HARD DRIVE $89.99 JPMORGAN CHASE BANK OFFICE DEPOT -CHAIR $229.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $53.38 JPMORGAN CHASE BANK RSU- TRAINING CLASS $854.20 2 Claims List - 2/6/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL UNITED STATES CELLULAR CORPORATION PW CELL PHONES $36.52 VERIZON WIRELESS WIRELESS CONNECTION $69.66 GEN ENGINEERING -Total PUBLICATION ORDINANCE AND $1,376.80 JPMORGAN CHASE BANK BEST BUY -PC UPGRADE $115.97 JPMORGAN CHASE BANK COW GOVT -PC UPGRADE $278.96 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $40.00 GEN FINANCE -Total $434.93 AEP IPSO ELECTRIC USE $2,808.64 AT &T CONSOLIDATED PHONE $604.22 BH MEDIA HOLDING GROUPS, INC PUBLICATION ORDINANCE AND $780.80 CINTAS CORPORATION CARPET CLEANING CITY HALL $67.00 DRAKE SYSTEMS INC COPIER SERVICES $538.73 INCOG LEGISLATIVE CONSORTIUM BL $1,474.25 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $83.97 JPMORGAN CHASE BANK AMERICAN WASTE- RENTAL $84.94 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $8.81 JPMORGAN CHASE BANK XCELERATE -EMPL DEV $1,030.00 MCAFEE & TAFT LEGAL PERSONNEL $2,305.00 OMECORP, LLC POSTAGE SUPPLIES $190.50 RICOH USA, INC COPIER RENTAL $256.51 RICOH USA, INC. COPIER SERVICE /SUPPLI $714.70 THE WILLIAMS LAW FIRM, PLLC ARBITRATOR SERVICES $1,322.27 TULSA COUNTY CLERK ORDINANCE COUNTY FILING F $110.00 GEN GENERAL GOVERNMENT -Total $12,380.34 AEP IPSO ELECTRIC USE $88.77 AT &T CONSOLIDATED PHONE $15.67 JPMORGAN CHASE BANK LOCKE SUPPLY- REPAIR $57.60 JPMORGAN CHASE BANK LOCKE -BULB $20,74 JPMORGAN CHASE BANK SAMS- SUPPLIES $26.52 GEN HISTORICAL MUSEUM -Total OK SAFETY CO -REGIS FE $209.30 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $201.30 GEN HR -CHAR INITIATIVE -Total $201.30 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE $248.00 PROGR JPMORGAN CHASE BANK AMAZON- KEYBOARDS $15.91 JPMORGAN CHASE BANK BARNES &NOBLE -EMPL DEV $297.45 JPMORGAN CHASE BANK CHARACTER - BULLETINS $861.12 JPMORGAN CHASE BANK OK SAFETY CO -REGIS FE $15.00 JPMORGAN CHASE BANK OWASSO CHAMBER- MEETIN $50.00 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $160.00 TREASURER PETTY CASH NOTARY BOND -HERT $10.00 3 Claims List - 21612018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN HUMAN RESOURCES -Total EMPLOYEE RECOGNITION $1,657.48 AT &T CONSOLIDATED PHONE $22.67 JPMORGAN CHASE BANK AMAZON- KEYBOARDS $159.10 JPMORGAN CHASE BANK AMAZON - NETWORK SUPPLI $1,127.51 JPMORGAN CHASE BANK COX - INTERNET $1,250.00 JPMORGAN CHASE BANK HOME DEPOT -DOOR STOP $5.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $7.41 JPMORGAN CHASE BANK SAMS -CASES $59.82 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $40.00 VERIZON WIRELESS WIRELESS CONNECTION $149.68 GEN INFORMATION TECH -Total $2,822.16 CUSTOM CRAFT AWARDS, INC. EMPLOYEE RECOGNITION $17.00 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION $25.00 JPMORGAN CHASE BANK LODGING EXPENSE $295.77 JPMORGAN CHASE BANK LOWES -EAGLE STATUE $134.35 JPMORGAN CHASE BANK OFFICE DEPOT -MOUSE $14.99 JPMORGAN CHASE BANK OWASSO CHAMBER- MEETIN $200.00 JPMORGAN CHASE BANK PROSOURCE OF TULSA -EA $129.60 JPMORGAN CHASE BANK THESTAMPMAKER -STAMP $35.70 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $280.00 TREASURER PETTY CASH OMCTFOA DUES $30.00 GEN MANAGERIAL -Total $1,162.41 AEP /PSO ELECTRIC USE $1,609.62 AT &T CONSOLIDATED PHONE $24.01 CLEAN UNIFORM COMPANY PARKS STAFF UNIFORMS $27.66 JPMORGAN CHASE BANK SAMS- SUPPLIES $19.96 PROTECTION ONE ALARM MONITORING ALARM SERVICE $73.94 INC ROGERS COUNTY RURAL WATER WATER SERVICE $325.65 DISTRICT VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $66.49 VERIZON WIRELESS WIRELESS CONNECTION $29.65 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE $72.00 GEN PARKS -Total $2,248.98 JPMORGAN CHASE BANK ACADEMY -TOOLS $539.97 JPMORGAN CHASE BANK AMAZON- FITNESS EQUIP $299.99 JPMORGAN CHASE BANK AMAZON- FITNESS EQUIPM $945.00 JPMORGAN CHASE BANK AMAZON- MONITORS $281.96 GEN POLICE CHER NAT GIRT -Total $2,066.92 AEP /PSO ELECTRIC USE $280.87 AT &T CONSOLIDATED PHONE $313.02 0 Claims List - 216/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL COPY WORLD BUSINESS SOLUTIONS, LLC MAINTENANCE $100.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $83.97 JPMORGAN CHASE BANK INTERSTATE - SUPPLIES $52.70 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $41.99 JPMORGAN CHASE BANK QUEENSBORO IND- UNIFOR $156.15 JPMORGAN CHASE BANK SAMS- SUPPLIES $18.96 JPMORGAN CHASE BANK SCOREBOARD- AWARDS $60.00 JPMORGAN CHASE BANK WALMART - PRISON BOARD $152.83 JPMORGAN CHASE BANK WATERSTONE -DRY CLEAN $56.55 TREASURER PETTY CASH NOTARY RENEWAL $20.00 GEN POLICE COMMUNICATIONS -Total $1,337.04 PUBLIC SAFETY CORPORATION CRYWOLF ALARM PROGRAM $12,069.13 GEN POLICE SERVICES -Total ASSOC PARTS -MOTOR $12,069.13 CLEAN UNIFORM COMPANY UNIFORM SERVICE $86.93 JPMORGAN CHASE BANK BA LAWN &GARDEN - REPAIR $216.66 JPMORGAN CHASE BANK EQUIP ONE - PROPANE $30.52 JPMORGAN CHASE BANK EQUIP ONE - REPAIR $70.00 JPMORGAN CHASE BANK LOWES -BOLTS $11.44 JPMORGAN CHASE BANK LOWES- HARDWARE $22.24 JPMORGAN CHASE BANK LOWES -PART $3.98 JPMORGAN CHASE BANK LOWES- PLANKS $180.17 JPMORGAN CHASE BANK LOWES- PROPANE $19.97 JPMORGAN CHASE BANK LOWES- RETURN ($19.68) JPMORGAN CHASE BANK LOWES- ROLLERS $13.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $29.06 JPMORGAN CHASE BANK LOWES -TOOLS $58.94 JPMORGAN CHASE BANK OREILLY- ADAPTER $14.99 JPMORGAN CHASE BANK OREILLY- LIGHTS $98.23 JPMORGAN CHASE BANK QUALITY TIRE -TIRES $965.00 JPMORGAN CHASE BANK TIMMONS -FUEL $508.99 NEWTON EQUIPMENT KUBOTA TRACTOR $29,337.00 SPOK, INC. PAGER USE $44.50 VERIZON WIRELESS WIRELESS CONNECTION $69.66 GEN STORMWATER -Total $31,762.58 AT &T CONSOLIDATED PHONE $45.35 JPMORGAN CHASE BANK ASSOC PARTS -MOTOR $281.42 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK DALE & LEES -AC UNIT $8,861.00 JPMORGAN CHASE BANK LOCKE -HEAT CABLE $46.57 JPMORGAN CHASE BANK LOT A- PARKING FEE $7.00 JPMORGAN CHASE BANK LOWES- HEATER $62.63 4y Fund Claims List - 2/612018 Vendor Name 01 GENERAL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK OWASSO CHARACTER COUNCIL, INC VERIZON WIRELESS Payable Description Payment Amount LOWES- REFUND ($2.67) LOWES- RETURN ($29.98) LOWES- SUPPLIES $7.94 LOWES -TOOL $29.98 OFFICE DEPOT - SUPPLIES $5.77 SAMS- SUPPLIES $113.24 WALMART- HEATER $9.96 2018 CHARACTER LUNCH $80.00 WIRELESS CONNECTION $29.65 GEN SUPPORT SERVICES -Total $9,617,81 TREASURER PETTY CASH CC REFUND- FOWLER $50.00 TREASURER PETTY CASH CC REFUND- GENATOWSKI $50.00 TREASURER PETTY CASH CC REFUND - MCNALLY $50.00 TREASURER PETTY CASH CC REFUND -MUNOZ $100.00 TREASURER PETTY CASH CC REFUNDSAYRE $50.00 TREASURER PETTY CASH CC REFUND -SYKES $50.00 TREASURER PETTY CASH CC USER REFUND -SYKES $60.00 TREASURER PETTY CASH GFOA DUES $25.00 GENERAL -Total $435.00 GENERAL -Total $87,543.06 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $3,673.31 JPMORGAN CHASE BANK CAPITAL WASTE- DISPOSA $100.00 JPMORGAN CHASE BANK FULLERTON -EQUIP $10.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN $130.50 JPMORGAN CHASE BANK FULLERTON- REPAIR $33.43 JPMORGAN CHASE BANK H &H MUFFLER - MAINTENAN $12.50 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $2,378.96 JPMORGAN CHASE BANK LAERDAL MED- ADAPTER $291.84 JPMORGAN CHASE BANK LODGING EXPENSE $108.55 JPMORGAN CHASE BANK MCKESSON MED - VACCINAT $587.96 JPMORGAN CHASE BANK QUADMED- SUPPLIES $1,428.00 JPMORGAN CHASE BANK ROUTE 66 CHEV- REPAIR $19,078.66 JPMORGAN CHASE BANK S ANESTHESIA- MEDICATI $517.17 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $180.54 JPMORGAN CHASE BANK SAFE KIDS -CERT RENEWA $50.00 JPMORGAN CHASE BANK STRYKER SALES - STRAPS $896.11 JPMORGAN CHASE BANK SUMMIT - REPAIR $1,167.03 JPMORGAN CHASE BANK TRAVEL EXPENSE $46.11 JPMORGAN CHASE BANK TULSA AUTO -PARTS $170.00 JPMORGAN CHASE BANK UNITED - BAGGAGE FEE $25.00 JPMORGAN CHASE BANK WALMART - HEADLIGHTS $17.76 11 Claims List - 2/6/2018 Fund GOVERNOR'S ECONOMIC DEVELOPMENT Vendor Name Payable Description Payment GOVERNOR'S ECONOMIC DEVELOPMENT REGISTRATION FEE $125.00 Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ZOLL- SUPPLIES $1,729.50 $3,500.00 JPMORGAN CHASE BANK ZOLL- WARRANTY $2,800.00 JPMORGAN CHASE BANK MEDICLAIMS INC BILLING SERVICES $8,371.64 HOTEL TAX ECON DEV -Total VERIZON WIRELESS WIRELESS CONNECTION $220.78 OFFICE DEPOT - SUPPLIES $102.64 AMBULANCE -Total JPMORGAN CHASE BANK $44,025.35 $8.80 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $23.00 JPMORGAN CHASE BANK AMBULANCE SERVICE -Total $27.25 $23.00 STRONG NEIGHBORHOODS -Total AMBULANCE SERVICE -Total HOTELTAX -Total $44,048.35 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $8,364.95 $53115 E911 COMMUNICATIONS •Total UNIFORM SERVICE $8,364.95 E -911 •Total ATWOODS -PPE $129.98 $8,364.95 25 HOTEL TAX AEP /PSO ELECTRIC USE $23.48 GOVERNOR'S ECONOMIC DEVELOPMENT MEMBERSHIP DUES $500.00 GOVERNOR'S ECONOMIC DEVELOPMENT REGISTRATION FEE $125.00 JPMORGAN CHASE BANK FEDEX- SHIPPING $45.56 JPMORGAN CHASE BANK OLD URBAN TROLLEY -FEE $3,500.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $1,250.00 JPMORGAN CHASE BANK SOUTHWEST - AIRFARE $237.96 HOTEL TAX ECON DEV -Total $5,682.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $102.64 JPMORGAN CHASE BANK PIKEPASS -FEES $8.80 JPMORGAN CHASE BANK SAV ON -CARDS $30.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $27.25 STRONG NEIGHBORHOODS -Total $168.69 HOTELTAX -Total $5,850.69 27 STORMWATER MANAGEMENT AEP IPSO ELECTRIC USE $53115 CLEAN UNIFORM COMPANY UNIFORM SERVICE $28.87 JPMORGAN CHASE BANK ATWOODS -PPE $129.98 MOTOROLA SOLUTIONS, INC MOBILE RADIOS $3,129.51 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $36.52 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER-STORMWATER -Total $3,896.04 STORMWATER MANAGEMENT -Total $3,896.04 31 AMBULANCE CAPITAL JPMORGAN CHASE BANK CDW GOVT- WARRANTIES $2,520.00 AMBULANCE CAPITAL FD -Total $2,520.00 AMBULANCE CAPITAL -Total $2,520.00 34 VISION TAX BADGER DAYLIGHTING CORP PIPELINE LOCATES $2,800.00 VSN RECAP MINGO TO GARNET -Total $2,800.00 VISION TAX -Total $2,800.00 Claims List - 2/6/2018 Fund Vendor Name Payable Description Payment Amount 36 CAPITAL IMPROV GRANTS GROUND LEVEL LLC SPORTS PARK PARKING $114,213.04 VSN 2025 SPORTS PARK RDS - Total $114,213.04 CAPITAL IMPROV GRANTS -Total $114,213.04 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $2,836.84 AT &T CONSOLIDATED PHONE $164.78 BAILEY EVENT CENTER, INC. MEETING EXPENSE $300.00 BH MEDIA HOLDING GROUPS, INC PUBLICATION FIRE SCBA BID $20.00 GARRETT HASTINGS TUITION REIMBURSEMENT $955.98 JPMORGAN CHASE BANK A -1 APPLIANCE - SERVICE $89.95 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $16.97 JPMORGAN CHASE BANK ACCURATE FIRE- SERVICE $139.50 JPMORGAN CHASE BANK ADVANCE AUTO -PART $10.47 JPMORGAN CHASE BANK AMAZON -MEMB FEE $99.00 JPMORGAN CHASE BANK AMAZON -PPE $126.26 JPMORGAN CHASE BANK AMAZON- REFUND ($130.07) JPMORGAN CHASE BANK AMAZON- SUPPLIES $383.86 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $59.94 JPMORGAN CHASE BANK BIG POPPYS- UNIFORMS $615.00 JPMORGAN CHASE BANK BSHIFTER -BLUE CARD FE $125.00 JPMORGAN CHASE BANK CONRAD FIRE - MAINTENAN $1,196.62 JPMORGAN CHASE BANK DALE & LEES - REPAIRS $570.00 JPMORGAN CHASE BANK DRY CLEANING - UNIFORM $38.72 JPMORGAN CHASE BANK ELITE CRETE -FLOOR REP $1,000.00 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $85.00 JPMORGAN CHASE BANK FDIC - TRAINING $1,150.00 JPMORGAN CHASE BANK FIRE PROTECTION -MANUA $456.75 JPMORGAN CHASE BANK FIRE SERVICE - TRAINING $905.00 JPMORGAN CHASE BANK GUNNER KENNELS- SUPPLI $666.12 JPMORGAN CHASE BANK H &H MUFFLER - MAINTENAN $10.03 JPMORGAN CHASE BANK IMAGENET- COPIER FEE $440.17 JPMORGAN CHASE BANK LOWES - DISHWASHER $329.00 JPMORGAN CHASE BANK LOWES - EXTINGUISHER $19.97 JPMORGAN CHASE BANK LOWES- LIGHTS $5.38 JPMORGAN CHASE BANK LOWES -PARTS $1.63 JPMORGAN CHASE BANK LOWES- SUPPLIES $40.94 JPMORGAN CHASE BANK MAGIC REFRIG- REPAIR $269.32 JPMORGAN CHASE BANK MENS WEARHOUSE- UNIFOR $120.00 JPMORGAN CHASE BANK NATL FIRE PRO -BOOKS $193.45 JPMORGAN CHASE BANK OFFICE DEPOT - CHAIRS $429.96 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $57.19 JPMORGAN CHASE BANK OK POLICE SPLY- UNIFOR $1,281.58 9 Claims List - 2/6/2018 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK OREILLY - ANTIFREEZE $37.98 JPMORGAN CHASE BANK OREILLY- LIGHTS $9.98 JPMORGAN CHASE BANK OVERHEAD DOOR - REPAIR $382.50 JPMORGAN CHASE BANK PIKEPASS -FEES $9.15 JPMORGAN CHASE BANK POLLARDWATER -GAUGE $96.58 JPMORGAN CHASE BANK PREMIER OPTICAL -UNIFO $195.20 JPMORGAN CHASE BANK SAMS -K9 SUPPLIES $39.84 JPMORGAN CHASE BANK SAMS- SUPPLIES $58.85 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $1,142.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $791.94 JPMORGAN CHASE BANK SUPPLYWORKS- SUPPLIES $174.42 JPMORGAN CHASE BANK TRAVEL EXPENSE $33.20 JPMORGAN CHASE BANK TULSA AUTO -MAINT $2,975.00 JPMORGAN CHASE BANK USPS- POSTAGE $6.30 JPMORGAN CHASE BANK WALMART- ANTIFREEZE $19.76 JPMORGAN CHASE BANK WALMART - SUPPLIES $41.79 JPMORGAN CHASE BANK WS DARLEY- BRACKETS $159.85 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $160.00 VERIZON WIRELESS WIRELESS CONNECTION $828.64 SALES TAX FUND -FIRE -Total $22,243.29 SALES TAX FIRE - Total $22,243.29 38 SALES TAX POLICE AEP IPSO ELECTRIC USE $3,486.89 AT &T CONSOLIDATED PHONE $567.40 COPY WORLD BUSINESS SOLUTIONS, LLC COPIER MAINTENANCE $100.00 DRAKE SYSTEMS INC COPIER LEASE $923.06 JPMORGAN CHASE BANK 511 TACTICAL- UNIFORM $249.99 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $83.97 JPMORGAN CHASE BANK AMAZON - BATTERY BACKUP $84.99 JPMORGAN CHASE BANK AMAZON- CHARGER $27.70 JPMORGAN CHASE BANK AMAZON- KEYBOARDS $95.46 JPMORGAN CHASE BANK AMAZON- SUPPLIES $191.79 JPMORGAN CHASE BANK AT YOUR SERVICE -RENTA $80.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $62.91 JPMORGAN CHASE BANK C P RESCUE - UNIFORM $379.99 JPMORGAN CHASE BANK CHARACTER LUNCH $80.00 JPMORGAN CHASE BANK COMM POWER- CONTROLLER $1,125.00 JPMORGAN CHASE BANK COPQUEST- AWARDS $113.16 JPMORGAN CHASE BANK ELZETTA- SUPPLIES $110.85 JPMORGAN CHASE BANK GUN PARTS CO- SUPPLIES $31.20 JPMORGAN CHASE BANK HOBBY LOBBY - AWARDS $47.46 JPMORGAN CHASE BANK LIBERTY FLAGS- AWARDS $177.00 .�7 Claims List - 2/6/2018 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT $248.01 JPMORGAN CHASE BANK LODGING EXPENSE $79.88 JPMORGAN CHASE BANK LOWES- SUPPLIES $65.26 JPMORGAN CHASE BANK MTM RECOG- AWARDS $214.25 JPMORGAN CHASE BANK OFFICE DEPOT - AWARDS $8.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $79.01 JPMORGAN CHASE BANK OWASSO CHAMBER - MEETIN $50.00 JPMORGAN CHASE BANK S RUBBER -INK $59.60 JPMORGAN CHASE BANK SAFARILAND- SUPPLIES $56.24 JPMORGAN CHASE BANK SAMS- SUPPLIES $208.86 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $29.99 JPMORGAN CHASE BANK SPECIAL OPS- AWARDS $295.15 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $474.89 JPMORGAN CHASE BANK THOMSON WEST -CLEAR AC $304.30 JPMORGAN CHASE BANK TRAVEL EXPENSE $33.17 JPMORGAN CHASE BANK USPS- POSTAGE $23.15 JPMORGAN CHASE BANK WALGREENS- AWARDS $19.95 JPMORGAN CHASE BANK WALMART- SUPPLIES $25.30 JPMORGAN CHASE BANK WATERSTONE -DRY CLEAN $1,443.75 OWASSO CHARACTER COUNCIL, INC 2018 CHARACTER LUNCH $40.00 SPOK, INC. PAGER USE $26.70 TREASURER PETTY CASH NOTARY RENEWAL $20.00 TREASURER PETTY CASH SUPPLIES $10.86 VERIZON WIRELESS WIRELESS CONNECTION $847.71 SALES TAX FUND - POLICE -Total $12,683.84 TREASURER PETTY CASH CRYWOLF REIMS -CROWN $100.00 SALES TAX POLICE - Total $100.00 SALES TAX POLICE -Total $12,783.84 39 SALES TAX STREETS AEP IPSO ELECTRIC USE $1,845.48 ANCHOR STONE COMPANY STONE $3,219.15 CLEAN UNIFORM COMPANY UNIFORM SERVICE $53.27 JPMORGAN CHASE BANK ADVANCE AUTO - ADDITIVE $42.73 JPMORGAN CHASE BANK BROWN CO -PPE $90.00 JPMORGAN CHASE BANK BUMP213UMP -PARTS $161.92 JPMORGAN CHASE BANK GRAINGER -WIRE $553.73 JPMORGAN CHASE BANK LOWES- HOSE /FITTINGS $67.43 JPMORGAN CHASE BANK LOWES -PARTS $18.60 JPMORGAN CHASE BANK MAXWELL SPLY -MAT $2,004.80 JPMORGAN CHASE BANK MAXWELL SUPPLY - SUPPLI $1,520.15 JPMORGAN CHASE BANK STANDARD SPLY -MOTOR $226.86 JPMORGAN CHASE BANK TIMMONS -FUEL $152.69 10 Claims List - 2!612018 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK WARREN CAT - RENTAL $1,617.00 JPMORGAN CHASE BANK YELLOWHOUSE -ROLL PINS $25.35 KIMLEY -HORN AND ASSOCIATES INC TRAFFIC SIGNAL STUDY - E $10,400.00 MOTOROLA SOLUTIONS, INC MOBILE RADIOS $3,129.51 SIGNALTEK INC CLAMPS $1,222.00 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC $1,547.58 SPOK, INC. PAGER USE $138.00 TWIN CITIES READY MIX, INC CONCRETE $487.50 VERIZON WIRELESS WIRELESS CONNECTION $80.02 SALES TAX FUND- STREETS -Total $28,603.77 SALES TAX STREETS - Total $28,603.77 40 CAPITAL IMPROVEMENTS DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $677.00 CI - E 76TH ST WIDENING -Total $677.00 JPMORGAN CHASE BANK HOME DEPOT - STAKES $36.85 Cl - GARN WID 96TH -106TH -Total $36.85 BUFFALO LAND ABSTRACT COMPANY APPRAISAL SERVICES $100.00 CIP 106 1145TH INTERSECT -Total $100.00 KELLOGG ENGINEERING, INC ENGINEERING SERVICES - BR $5,000.00 CIP BROOKFIELD CROSSING -Total $5,000.00 TULSA COUNTY CLERK DEEDS COUNTY FILING FEES $90.00 CIP GARN RD WIDE 106.116 -Total $90.00 GRAPHIC RESOURCES & REPRODUCTION COPIES $171.48 CIP SRVC RD IMP 106.116 - Total $171.48 BECCO CONTRACTORS INC FY 16 -18 STREET REHAB PRO $257,448.48 KEYSTONE SERVICES, INC CRACK SEALING $58,454.16 CIP ST REHAB BECCO 16 -18 • Total $315,902.64 CAPITAL IMPROVEMENTS •Total $321,977.97 70 CITY GARAGE AEP /PSO ELECTRIC USE $944.48 AT &T CONSOLIDATED PHONE $27.68 AT &T MOBILITY WIRELESS SERVICE $58.33 JPMORGAN CHASE BANK AMERIFLEX - FITTINGS $18.35 JPMORGAN CHASE BANK BUMP2BUMP -PART RESALE $732.91 JPMORGAN CHASE BANK BUMP21BUMP -PARTS RESAL $5.80 JPMORGAN CHASE BANK FULLTERTON -SHOP SUPPL $2550 JPMORGAN CHASE BANK GOODYEAR -TIRES $642.64 JPMORGAN CHASE BANK HESSELBEIN -TIRES $918.02 JPMORGAN CHASE BANK HESSELBEIN -WHEEL $33.51 JPMORGAN CHASE BANK JIM GLOVER -PEDAL $50.33 JPMORGAN CHASE BANK LOWES- SUPPLIES $5.98 11 Fund 70 CITY GARAGE Claims List - 2/6/2018 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK OWASSO CHARACTER COUNCIL, INC CITY GARAGE -Total Payable Description Payment Amount MBI AUTO- BUMPER COVER $209.00 OREILLY -PART RESALE $523.43 OREILLY- SUPPLIES $47.96 PREMIER TRUCK -PARTS $508.98 PREMIER TRUCK- RETURN ($186.20) RED WING SHOES -BOOTS $134.99 RED WING SHOES - RETURN ($134.99) TATE BOYS - ALIGNMENT $59.95 UNITED FORD -PARTS $669.45 2018 CHARACTER LUNCH $40.00 OKLAHOMA MUNICIPAL ASSURANCE $5,336,10 CITY GARAGE -Total $5,336,10 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $9,805.02 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $11,463.35 WORKERS' COMP SELF -INS -Total $11,463.35 77 GENERAL LIABILITY - PROPERT OKLAHOMA MUNICIPAL ASSURANCE LIABILITY BILLING $4,138.00 GROUP TYLER S LAGRONE TORT CLAIM $444.93 GEN LIAB -PROP SELF INS -Total $4,582.93 GENERAL LIABILITY - PROPERT -Total $4,582.93 City Grand Total $676,227.38 12 REAL People • REAL Character •REAL Commonly TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Morrow Place Residential Phase I DATE: February 2, 2018 BACKGROUND: The subject residential development is located approximately one -half mile north of East 116th Street North on 129th E Avenue. Public infrastructure includes: asphalt roads, sidewalks, stormwater and sanitary sewer system improvements. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in December of 2017 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two-year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure improvements including all roadways, sidewalks, stormwater and sanitary sewer system improvements for Morrow Place Residential Phase L ATTACHMENTS: Location Map City Attorney bond approval letters and copy of bonds Washington County Rural Water 3, Letter of approval Morrow Place Residential Ph 1 1" = 1,505 ft Location Map 01/19/2018 d This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, lease contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Wednesday, November 15, 2017 5 :02 PM To: Eaton, Steven Subject: RE: Morrow Ph 1 Steven, I have reviewed the Morrow Place Phase I paving and Sidewalks maintenance bond at your request. The Attorney -in- Fact signature is authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is well within the surety's $2,253,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376 - 1511(0)918.376- 1599(f) ---- Original Message--- - From: Eaton, Steven Sent: Wednesday, November 15, 2017 4:34 PM To: Lombardi, Julie Subject: Morrow Ph 1 Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank.you, Steven Eaton City of Owasso Infrastructure Inspector seaton@citvofowasso.com Phone 918 - 272 -4959 Cell 918-693-3979 Farris, Earl From: Lombardi, Julie Sent: Wednesday, November 15, 2017 5:07 PM To: Eaton, Steven Subject: RE: Morrow Ph 1 Steven, My apologies, I did not see at first glance that there are two additional bonds for Morrow Place Phase I. At your request, I have also reviewed the bonds for Sanitary Sewer and Storm Sewer. On both bonds, the Attorney -in -Fact signatures are authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is within the surety's $2,253,000 underwriting limitation. Therefore, both bonds are approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376 - 1511(0) 918.376 -1599 (f) - - - -- Original Message---- - From: Eaton, Steven Sent: Wednesday, November 15, 2017 4:34 PM To: Lombardi, Julie Subject: Morrow Ph 1 Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seato n [aciwofo wa sso.com Phone 918 - 272 -4959 Cell 918 - 693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPRQVEMENTS Bond No: GR39654 KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company, LLC as Principal, and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Six Hundred Twenty Thousand, Three Hundred Fourteen Dollars and 86/100 {$620,314.86} to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, fmrily by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Paving and Sidewalks to Serve Morrow Place Phase I, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND D D: November 10, 2017 Developers Paving Co any, LL , Principal BY: ��KouxutiCs, (Ylanag�n.� Granita Re, Inc., Surety BY: Jl/ Y j 1, fir AN j�V Ai ' Attorney -in -Fact Amy Lambert GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC, a corporation organized and existing under the laws of the State of OKIAI OMA and having its principal office : ' at the City of OKLAHOMA CITY in the State of QKtAHOMA does hereby constitute . and appoint: BARRY L. HERRING; SHANNON NICHOLAS, VICKY JARVIS; "CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; NANCY M. HANSEN its true and lawful Attorney -in- Facts) for the fpllowibg-purposes, to wit:. . • ... To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of die Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed and made a part of this Power of Attomey; acid llie said CRANI7E RE, INC. through us,'its Board of Directors, hereby taffies and confirms all and whatsoever the said; _ ... .. BARRY L: HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AU_DREY MCCRAW; NANtI; M.. HANSEN maylawfully_do in the:premises by virtue of these. presents. In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with its corporate seal, duly attested by the signatures.of its Presidentand Secretary/Treasurer, this 141": day of June, 2017.:.' Kenneth U. WWpii✓tt'innn, President STATE OF OKLAHOMA ) 5 RA L /�(�� - SS: v..,,../ COUNTY OF OKLAHOMA.) Kyle ,McDonald,Treasurer On this 14M day of June, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/lreastirer of said Company, with both of whom 1 am personally acquainted, who being by me severally duly swom, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and-the secretary/Treasurer of . GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the'seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board o4 Directors of„ said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. ; My Commission Expires: AugustB,2021 NotaitY. Public. r Commiss(on#:01013257 �`q�•+ GRANITE RE, INC, , Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite, .. Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other; manner:reproduced;, provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking," IN1 WFNESS WHE Ft,=igned has subscribed this Certificate and affixed the corporate seal of the Corporation this " Kyle P)McDonaid, Secretary/t'reasurer. GROB004 EXHIBIT Morrow Place Phase I - Paving and Sidewalk JIMN 2" Type B Insol Asphalt 16,641 SY $8.27 $136,794.07 6"TypoAAsphalt 8,265 SY $16.00 $132,080.00 4,6" Type AAsphalt 8,280 SY $14.05 $116,418.30 36" Wide Concrete Valley Gutter 227 LF $21.88 $4,966,76 6" Curb & 6" Gutter 6,931 LF $12.76 $75,679,66 6" Curb & 8" Gutter 3,905 LF $16.20 $59,356.00 Sidewalk 21,744 SF $2.25 $48,924.00 End of Street Barricade 1 FA ' $2,026.17_ $2,026.17. $620,314.86 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OR39656 KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company, LLC as Principal, and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Three Hundred Thirty -Nine Thousand, Seven Hundred Thirty -One Dollars and 23/100 ($339,731.23) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will famish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Sanitary Sewer to Serve Morrow Place Phase I, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND D TED; November 10, 2017 Developers Paving C Deny, LC, Principal BY: '! KVW'2* 5,IY>s+nz�r1Z Granite Re, Inc., Surety BY: � lW��l Attomey4n -Fact Amy Lambert Power GRANITE RE, INC. POWER OF ATTORNEY :... >...: ... . Know all Men by these Presents: . That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and, haying Its prjncipal:office at the City of,OKl.AHOMA CITY.in ipe State of OfOAHOMA does hereby constitute and appoint:.., '. BARRY L, HERRING; SHANNON NICHOLAS; V1CKY )ARVIS, :CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; NANCY M, . HANSEN its true and lawful Attor An- Fact (s) for the.(ptlowin g purposes, u oses, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and;alt acts and things set forth in fhe resolution of the Board of Directors of the said.GRANITE RE,_ INC, a certified copy of which is hereto annexed. . and made a part of this'Power of Attorney; and the said GRANITE IT, INC, through us, its Board-of Directors, hereby ratifies an confirms elf ` and whatsoever the said: ' '- .. ... .. .. .. - BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARIA CARTER; AMY LAMBERT; PAM SI�TON; AUDR@v MCCRAW; P{ANCY M.. , HANSEN may lawfully do in the, premises by,vir[ue of these presents. ' In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 141" day of June, 2017.:: S .. Kenneth D. W. ittin on, President., STATE OF OKLAHOMA ' j s a n r. ' ' .. COUNTY OF,OKLAHOMA.) Kylek, McDonald, Treasurer On this 14ib day of June, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC, Company and Kyle P, McDonald, Secretary /Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of AttorneyWas such corporate seal, that it was so fixed b'y order of the!Board of Directors of `. said corporation, and that they signed their name thereto by like order as President and SeCretaty/t'reasurer, respectively, of _the Company... , My Commission Expires: August 8, 2021 .. Nota y Public . . ' Commission #: 0101 3257 .. - GRANITE RE, INC. .. .. Certificate ' THE UNDERSIGNED, being the duly elected and acting Secretary/rreasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a'true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of,Dfrectprs of Granite.; Re, Inc, and that said Power of Attorney has not been revoked and is now in full force and effect. ' "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys4n -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any Instrument making or: evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any hand or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other: manner reproduced- provided, however, that the seal shall not be necessary to the validity of'any such instrument or undertak)ng." . IN ITNESS WH O'EOF, the undersigned h 'subscribed this Certificate and affixed the cor orate seal of the Cor oratlon this ' t- day of �' 20�. corn orate Kyle GRO800 -1 , Secretary/Treasurer. Exhibit Morrow Place Phase I \Sanitary Sewer Description Units Unit Price Extended Price B" SDR 35 (0 -300) 3302.00 LF $ 21.27 $ 70,236.93 B" SDR-26 (o-200) 335.00 1 L $ 36.08 $ 12,086.20 12" SDR 35 (0 -150) 13.00 LF $ 43.64 $ 567.36 12" SDR -26 (0.150) 1573.00 LF $ 46.01 $ 72,379.84 4' Manhole Complete 0 -6' 27.00 EA $ 2,253.15 $ . 60,835.18 4' Drop Manhole Complete 0.6' 3.00 EA $ 3,384.06 $ 10,152.17 4' Manhole Extra Depth 152.00 VF $ 143.64 $ 21,833.12 4" Service 89.00 EA $ 936.95 $ 83,388.72 Type "N' Agg Base @ Road Crossings 134.00 LF $ 42.96 $ 5,756.76 Connect to Existing Sewer Manhole 1.00 EA $ 1,385.11 $ 1,385.11 8" SDR -35 Cap 1.00 EA $ 479.96 $ 479.96 12" SDR -26 Cap 1.00 EA $ 629.88 $ 629.88 339,731.23 Maintenance Bond PRIVATELY FINANCED PUBLIC Il"ROVEMENTS BondNo: GR39655 KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company, LLC as Principal, and Granite Re, Inc. as Surety, are held and firmly bound unto the City Of Owasso, Oklahoma, as Obligee, in the penal sum of Three Hundred Nine Thousand, Three Hundred Twenty -Three Dollars and 54/100 ($309,323.54) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Storm Sewer to Serve Morrow Place Phase I, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period, NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND D: November 10, 2017 Developers Paving mpany, LL ", Principal BY: pw i�TS,(Y\4n4S02, Granite Re, Inc., Surety + j BY: ���iV fit 11P/r75 Attorney -in -Fact Amy Lambert Attach Power of Attorney GRANITE RE, INC :.. :. :. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its poncipal,office , at the GJty of OKLAHOMA CITY igthe State of OKLAHOMA does hereby consdtute, and appoint; BARRY L. HERRING; SHANNON NICHOLAS; VICKY)ARVIS; CARLA CARTER; AMY LAMBERT; PAM 5LATON; AUDREY MCCRAW; NANCY M. HANSEN, its true and Jawful Attorney -in- Facts) for the.following purposes, to wit : To sign Its name as surety to, and to execute, seal and ?cknowledge.any and all bonds, and to respectively do and perform any and all , acts and things set forth in tite resolution of the .Board of Directors of the.sald, GRANITE RE, INC, a certified copy of which is hereto annexed . and made a part of this Power of Attorney; and the said GRANITE RE, INC, through us,'Its Board of Directors, hereby ratifies and confirms alf.' and whatsoever the said: :. BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; NANCY,M. HANSEN may lawfully do in the.-premises by virtue of these,presents. In Witness Whereof, the said GRANITE RE, INC, has caused this Instrument to be sealed wlth its corporate. seal, duly attested by'ttte. signatures of its President and Secretary/Treasurer, this 149, day of June, 2017. W. �• .: Kenneth D. Whittington, President STATE OF OKLAHOMA) s RMOI' / 417-v . SS: G COUNTY OF OKLAHOMA) . : Kyle A5. McDonald, Treasurer ' .. On this 14' day of June, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretar0reasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly.. sworn, said, that they, the said Kenneth D. Whittington, and Kyle P. McDonald were respectively the President and the Secretary/rreasurer.of - GRANITE RE, INC., the corporation described in and which executed tine foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney vas such corporate seal, that It was so fixed by order of the Board of Directors o(,, said corporation, and that they signed their name thereto by like order as President apd Secretary/ireasureq respectively, of the Company., ' ('40 v�My Commission Expires: August 8, 2021 ��e NotaiV Public,I Commission #: 01013257. �`r GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite ; Re, Inc. and that said Power of Attorney has not been revoked and (snow in full force and effect. . . "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -tact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures maybe affixed byfaulinile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed . or affixed or in any other.manner,reproduced; provided, however, thatthe seal shall not be necessary to the validity of any such instrument or undertaking." IN�WnfCNESS WHE1j�OF, fh�igned_noys subscribed this Certificate and affixed the corporate seal of the Corporation this Uv - day of r luy 20 me r+wpkq � /Z.41-pv' Kyle P /McDonald, Secretary/Treasurer GR0800 -1 Exhibit Morrow Place Phase I \Storm Sewer Description Units Unit Price Extended Price x General Requirements 1.00 LS $ 4,644.9D $ 4,644.90 Agg. Base for Pipe in Roads and Crossings 498.00 LF $ 11.56 $ 5,756,90 Des. 4 C.I. w /4' AMH 2.00 EA $ 9,930.13 $ 19,860.25 Des, 5 C.I. w /4' AMH 2,00 EA $ 9,930.13 $ 19,860.25 18 "ODOTCETTypeA4 2,00 EA $ 3,588.78 $ 7,177,57 18" RCP Class 11110 -300) 469.00 LF $ 35.91 $ 16,842.70 24" RCP Class III (0 -300) 36.00 LF $ 44.37 $ 1,597.30 30" RCP Class 111(0 -300) 26.00 LF $ 61.20 $ 1,591.26 36" RCP Class III (0 -200) 26.00 LF $ 75.71 $ 1,968.55 42" RCP Class 111(0.200) 36.00 LF $ 94.37 $ 3,397.32 S' Manhole Complete (6.28' Avg) 6.00 EA $ 2,195,21 $ 13,171,24 Des. 2 C.I. Complete (3.18' Avg.) 4.00 EA $ '2,861.35 $ 11,445.39 Des.3 C.I. Complete (3.74' Avg.) 1.00 EA $ 4,064.63 $ 4,064.63 24" HDPE (0300) 1,073.00 LF $ . 37.05 $ 39,756.45 30" HDPE (0.300) 395.00 LF $ 46.61 $ 18,409,84 36" HOPE (0 -200) 160.00 LF $ 63.11 $ 10,096,89 42" HDPE (0 -100) 535.09 LF $ 91.73 $ 49,076.57 Des, 2 Curb Inlet w /AMH (4.52' Avg.) 6,00 EA $ 7,264.69 $ 43,588.13 Des, 3 Curb Inlet w /AMH (5,6' Avg.) 1,00 EA $ 7,918.13 $ 7,918.13 12" Rip Rap 2' Deep w /Fabric 30.00 SY $ 78.63 $ 2,358.93 Inlet Protection Bags 16.00 EA $ 416.94 $ 6,67104 30" Slopewall 45 Degree (DOT Spec.) 1.00 EA $ 5,017,33 $ 5,017.33 42" Slopewall 45 Degree (ODOTSpec.) 2.00 EA $ 7,525.99 $ 15,051.98 $ 309,323.54 Rural Water District No. 3 Washington County, Oklahoma 17227 N. 1291h E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070 Ph. (918) 371-2055 • Fax(918)371 -3864 • TRS 711 January 18, 2018 City of Owasso Attn: Mr. Earl Farris, Project Administrator P0 Box 180 Owasso, OK 74055 FAX 272 -4996 efatris@CityOfOwasso.com Dear Sus: The water line infrastructure in Morrow Place Phase T has been tested and meets all requirements for acceptance by Washington Co. Rural Water District #3. Sincerely, q�' 'V Jerry Gammill District Manager In accordance with Federal law and U.S. Department of Agrlculbrre pollcy, this Instltutfon Is prohibited from disairninating on the basis of race, color, national origin, age, disability, religion, sex, and familial status, (Not all prohmed bases apply to all programs). To Ole a complaint of dlsalmination, write USDA, Director, Office of CNII Rights, 1400 Independence Aw nue, 5. W., Washington, D.C., 20250 -9410 or tact (800) 795 -3272 (wlce) or (202) 720 -6392 (TDD). REAL Pft* • REAL ChaWx • REAL C munRy TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Congestion Mitigation and Air Quality Funds (CMAQ) Grant Vehicle Purchase and Budget Amendment DATE: February 2, 2018 BACKGROUND: In August of 2016, the City of Owasso submitted an application for the Congestion Mitigation and Air Quality (CMAQ) grant available through INCOG's Public Fleet Conversion project. Owasso was awarded a grant of $55,114 with a 20% local match or at least $11,023 for the purchase of two (2) CNG /Bi -Fuel pick -up trucks, one for Parks Department and one for Public Works. Purchase of a Public Works vehicle will be recommended at a later date. City Council approved the agreement with INCOG for grant funds on December 20, 2016. The original agreement required the purchase before December 1, 2017. Staff originally planned to purchase both vehicles at the simultaneously; however, the vehicle Public Works needed (dedicated CNG) was not available at the time. Staff requested an extension to the December 1, 2017 date from INCOG which they extended until June 1, 2018. The grant funds must be used to replace a vehicle in the City's fleet; therefore, another vehicle must be retired. VEHICLE DESCRIPTION: Staff proposes to purchase one (1) 2018 CNG /Bi -fuel Ford F -150, Regular Cab, 2 -Wheel Drive with 8-foot bed. A 1996 Ford Crown Victoria would be removed from the Parks Department fleet and disposed of via on -line auction. The vehicle will be purchased at Oklahoma State Contract SW035 pricing in the amount of $34,823. FUNDING: Following the grant agreement with INCOG, funds for the 20% local match were included in the FY 2017 -2018 budget. Half of the INCOG grant will be applied toward the Parks Department vehicle. The $27,557 grant will be matched with $7,266 from the City for the total vehicle cost of $34,823. Funds in the amount of $7,266 are available in the Parks Department budget. The revenue and expenditure of the grant funds requires a budget amendment. RECOMMENDATION: Staff recommends approval of a budget amendment in the General Fund, Parks Department, increasing estimated revenue and the appropriation for expenditures by $27,557. Staff recommends approval to purchase one (1) 2018 CNG /Bi -fuel Ford F -150 truck in the amount of $34,823 from Bill Knight Ford of Tulsa, Oklahoma, per Oklahoma State Bid Contract #SW035, Staff further recommends the 1996 Ford Crown Victoria be declared surplus to the needs of the City of Owasso and disposed of by auction. ATTACHMENT: Bill Knight Ford Quote - 2018 F -150 zrLLJC,#w,rGHr Fleet and Commercial Center SW035 Category #25101507 Item # 1000009422 Dealer Name: Bill Knight Ford Make: Ford NGV -NEW 1/2 Ton Regular Cab Model F1C January 16, 2018 Hello Mr. Marlar, We are pleased to offer for your consideration one (1) ordered 2018 CNG Bi -Fuel underbody 10 -GGE Ford F150 RC 2WD Please see below for your Contract Pricing. Base price $33,420.00 8' BED 291.00 X3E 3.73 Elock rear axle 387.00 18b running boards 231.00 AS VINLY 40/20/40 SEATS N/C 53B Receiver Hitch /wire 95.00 52P Sync system 399.00 Total $34,823.00 i ok terQ� Bill Knight Ford Fleet Center (918) 526 -2392 direct line 9607 South Memorial Drive • Tulsa, Oklahoma 74133 -6197 Phone: 918 -526 -2397• Fax: 918-526-2395 OOAOO 45V REAL Poople • REAL Character • REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Police Vehicle Equipment Purchase DATE: February 2, 2018 BACKGROUND: The FY18 police services budget included capital improvement funding for the purchase of twelve patrol vehicles. The vehicles have been purchased and the next step involves the procurement and installation of lighting and equipment. The common equipment includes: rifle mounts, computer consoles, push bars, and prisoner transport systems. Three of the vehicles are Dodge trucks. The trucks will have bed covers installed. Additional expenses include striping, window tinting, and miscellaneous equipment. In -car cameras have already been acquired and will be installed in the vehicles. The emergency lighting system is too extensive to list for the purpose of this memo. Lighting is an officer safety and citizen safety issue; therefore, a great deal of emphasis is put into this aspect of the project. In addition to the proposed lighting and equipment purchase, there are other expenses needed for these vehicles that will not require council action. REQUEST FOR BIDS: Lighting and equipping the twelve new vehicles necessitated competitive bidding. The project was previously bid and rejected due to higher than expected costs and to the broad variance in the type of equipment offered. Bid specifications were revised in order to reduce the cost of the project and to ensure the ability to compare the bids in a more consistent manner. Of note, rebidding the project saved the City of Owasso approximately $30,000. New bid requests for emergency lighting and equipment were sent to five vendors and the bid proposals were advertised on the City's website. The bid process was separated into three different bids based on the type of vehicle being equipped. Four vendors returned bids. Three vendors met or exceeded bid specifications and one vendor bid lighting that did not meet the agency's needs related to quality. The two most competitive vendors were Ultimate Vehicle Solutions (UVS) out of Tulsa, Oklahoma, and CAP FLEET of Del City, Oklahoma. The equipment, lighting, and warranties were identical. CAP FLEET's total bid for all three vehicles types was $6,368.96 less than UVS. Initially, there were concerns related to the distance from Owasso to Del City in the event warranty work was needed; however, CAP FLEET has a mobile unit that would travel to Owasso in the event warranty work is needed. The convenience of having a vendor in Tulsa was appealing, but it appears that CAP FLEET has systems in place to ensure the police cars stay operational in a timely manner. Staff considers CAP FLEET the lowest and best bidder for this project. FUNDING: Funding for the purchase and installation of police vehicle lighting and equipment is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of three bids for purchase and installation of police vehicle lighting and other equipment on 6 Dodge Chargers, 3 Dodge Ram trucks, and 3 Ford Explorers to CAP FLEET of Del City, Oklahoma, for a total amount of $98,783.04. ATTACHMENTS: Bid Tabulation CAP Bid CITY OF OWASSO, OKLAHOMA POLICE DEPARTMENT: Bid Opening: January 25, 2018 @ 2:00 PM Bids Opened by: Juliann M. Stevens, Deputy City Clerk Witnesses: Chief Chambless, Captain Townsend, Chris Garrett, Lisa Wilson, Bill Dalton VENDOR: Non Collusion Six (6) Dodge Three (3) Dodge Three (3) Ford Chargers Rams Explorers John Vance Motors x $12,673.92 $10,247.88 $12,806.40 5009 S Division Guthrie, Oklahoma 73044 $76,043.52 $30,743.64 $38,419.20 ULTIMATE VEHICLE SOLUTIONS 5677 S 107 E AVE TULSA, OK 74146 x $51,510.84 $25,655.51 $27,985.65 Bill Dalton 918 461 9955 bill @uvs.solutions CAP FLEET UPFITTERS SHAWNEE, OK 74801 SHAWNEE, S EE, OK 74 $49,532.52 $23,648.76 $25,601.76 x MEU 10308 SE 29th Street x Oklahoma City, Oklahoma 73150 $58,572.84 $28,629.45 $30,157.96 �V RFAL Peopla•RFAL accer -RF1LL COmmoniH CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR Emergency Lighting Equipment for Six 2018 Dodge Charger Police Units OWASSO POLICE DEPARTMENT CITY OF OWASSO, OKLAHOMA Bid Opening Date: January 25, 2018 Table of contents Notice to Bidders Instructions to Bidders Specifications Bid Form Non - Collusion Bid Affidavit Contract for Equipment & Services Invoice Affidavit 6 BID PROPOSAL TOTAL BID: $ q I S32 SL ESTIMATED DELIVE Y DATE: 30 AN(' to v FhJiP F flrr', fi( The below equipment is preferred, but equivalent equipment will be accepted as long as documentation is provided outlining the equivalency: 1. TV[ Bush Bumper w/ Fender Guards, Setina brand PB -400 Push Bumper /PB -5 Fender Guards Comply Not Comply Equivalent 2. Interior Front light bar, Code 3 SuperVisor TS (6) TRS 18 Multi -color Torus Modules C3-SV77MCCH I I Red /Blue /White Comply '< Not Comply Equivalent 3. Push Bumper lights forward facing (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light Head C3- XT6MCRB Red /Blue Comply_ Not Comply Equivalent 4.90 Degree "L" Bracket (2), For Code 3 Comply_ Not Comply Equivalent S. Push Bumper 45 Degree Bracket Lights (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light Head C3- XT6MCRB Red /Blue Comply --X— Not Comply Equivalent 6.45 DEG angle push bumper bracket (pair), for Code 3 Comply_ Not Comply Equivalent 7. Tag lights (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light C3- XT6MCRB Red /Blue Comply--3!,- Not Comply Equivalent 8. Tag Bracket, for Code 3 Comply �L Not Comply Equivalent 9. Interior side lights (2), Code 3 XT6 Series Dual Head Compact Linear Light Head XT602 13".L Comply 'tom Not Comply Equivalent 10. Mirror Mount lights (2), Code 3 Intersection /Mirror /Puddle Light (1) Center Section LED Red (1) Center Section LED Blue C3 -M 180S -R & C3-M 180S -B Comply :� Not Comply Equivalent 11. Directional bar (rear), Code 3 CommandStik, 8 Head Warning Stik Red /Blue /Amber C3- C -STIK -RBA -8 Comply !� Not Comply Equivalent 12. Flasher head light /tail lights) Comply Not Comply Equivalent 13. Console (must accommodate Motorola APX 6500), Jotto Desk JD- 425 -6636 Comply --Y Not Comply Equivalent 14. Arm rest, Jotto Desk JD- 425 -6411 Comply---)(-- Not Comply Equivalent 15. Cup holder, Jotto Desk JD- 425 -3704 Comply_ Not Comply Equivalent 16. Control box (siren /lights), Code 3 Z3 Siren Comply---Y. Not Comply Equivalent 17. Computer side mount w/ short arm mounting point, Jotto Desk JD- 425 - 2827 & JD-425-1188 Comply X Not Comply Equivalent 1S. Universal Laptop Cradle, Gamber Johnson - 7160 -0250 Comply Not Comply Equivalent 19. Speaker /siren 100watt (with bracket), Code 3 C3100 Comply_ Not Comply Equivalent 20. Gun Rack (dual shotgun /rifle, must be compatible with short barrel AR -15 and secured around fore -grip, Jotto Desk ZRT. Also must be suitable for mounting with single cell prisoner transport system ZRT Comply `1, Not Comply Equivalent 21. Low profile antenna (white), TESSCO Low Profile Saucer style Comply_% Not Comply Equivalent 22. Coax for antenna (24ft) Comply Not Comply Equivalent 23. 80 AMP Manual Reset Red Button Circuit Breaker to be mounted under hood Comply_ Not Comply Equivalent 24. Six Pos. ATC /ATO Fuse Block w /Ground Strip to be mounted in console Comply--S:— Not Comply Equivalent 25. Triple Outlet Box 3 -15 Amp Plugs, 15 Amp Automatic to be mounted on console Comply_ Not Comply Equivalent 26. Single Cell Prisoner Transport System, Jotto Desk AP- 475 -0184 Comply i� Not Comply Equivalent 27. Installation of vehicle video system (ICOP 2 provided by City) Comply X Not Comply Equivalent 28. Labor and installation of equipment Comply Not Comply Equivalent 29. Length of warranty for parts and labor must be detailed in final bid documents Comply -Y Not Comply Equivalent 30. All necessary appurtenances for equipment to be fully operational, including computer ,p wer supply Comply Not Comply Equivalent Sa C9RREAL CommuNly C ONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR Emergency Lighting Equipment for Three 2018 Dodge Ram SSV Police Units OWASSO POLICE DEPARTMENT CITY OF OWASSO, OKLAHOMA Bid Opening Date: January 25, 2018 Table of contents Notice to Bidders Instructions to Bidders Specifications Bid Form Non - Collusion Bid Affidavit Contract for Equipment & Services Invoice Affidavit BID PROPOSAL TOTAL BID: $ )-39 006 ESTIMATED DELIVERY DATE: 30 CA. 5 19F}o* The below equipment is preferred, but equivalent equipment will be accepted as long as documentation is provided outlining the equivalency: 1. Bush Bumper, Go Rhino Push Bumper GR -36 Comply Not Comply Equivalent 2. Interior Front light bar, Code 3 SuperVisor TS; (6) TRS18 Multi -Color Torus Modules C3- SVV7MCCHI Red /Blue /White Comply ✓ Not Comply Equivalent 3. Push Bumper lights forward facing (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light Head C3- XT 4MCRB Red /Blue Co{nply / Not Comply Equivalent 4. 90 Degree "L" Bracket (2), For Code 3 Comply ✓ Not Comply Equivalent 5. Push Bumper 45 Degree Bracket Lights (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light Head, Blk Bezel. Red /Blue C3- XT6MCRB Red /Blue Comply ✓ Not Comply Equivalent 6.45 DEG angle push bumper bracket (pair), for Code 3 Comply ✓ Not Comply Equivalent 7. Tag lights (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light Head C3- CT6MCRB Red /Blue Comply_ Not Comply Equivalent S. Tag Bracket, for Code 3 Comply ✓ Not Comply Equivalent 9. Interior side lights (2), Code 3 Dual Head Compact Linear Light Head Red /Blue XT602 13" L Comply ✓ Not Comply Equivalent 10. Mirror Mount lights (2), Code 3 Intersection /Mirror /Puddle Light, (1) Center Section LED Red (1) Center Section LED Blue C3- MjAOS -R 8, C3-M 1805 -B Comply Not Comply Equivalent 11. Directional bar (rear), Code 3 CommondStik, 8 Head Warning Stik Red /Blue /Amber C3 -CJ TIK -RBA -8 Comply ✓ Not Comply Equivalent 12. Flashers (�d light /tail lights) Comply Not Comply Equivalent 13. Console (must accommodate Motorola APX 6500), Jotto Desk 20" Standard Wide Body Console w/ Locking Lid Storage JD 425 6445 Comply ✓✓ Not Comply 14. Arm rest, Jotto Desk JD- 425 -6611 Comply � Not Comply 15. Cup holder, Jotto Desk JD- 425 -3704 Comply ✓ Not Comply Equivalent Equivalent Equivalent 16. Control boys (siren /lights), Code 3 Z3 Siren Comply n- Not Comply Equivalent 17. Computer side mount w/ bi -swing arm mounting point, Jotto Desk JD- 425 -2827 & JD- 425 -1188 Comply ✓ Not Comply Equivalent 18. Universal Laptop Cradle, Gamber Johnson - 7160 -0250 Comply ✓ Not Comply Equivalent 19. Speaker /siren 100watt (with bracket), Code 3 C3100 Comply�../— Not Comply Equivalent 20. Gun Rack (dual shotgun /rifle, must be compatible with short barrel AR -15 and secured around fore -grip, Jotto Desk ZRT, floor mount system ZRT Comply ✓ Not Comply Equivalent 21. Low profile antenna (white), TESSCO Low Profile Saucer style Comply, ✓ Not Comply Equivalent 22. Coax for antenna (24ft) Comply ✓ Not Comply Equivalent 23. 80 AMP Manual Reset Red Button Circuit Breaker to be mounted under hood Comply - Not Comply Equivalent 24. Six Pos. AIC /ATO Fuse Block w /Ground Strip to be mounted in console Comply ✓ Not Comply Equivalent 25. Triple Outl t Box 3 -15 Amp Plugs, 15 Amp Automatic to be mounted on console Comply Not Comply Equivalent 26. Undercover Flex Bed Cover with locking capability Comply ✓ Not Comply Equivalent 27. Installatioyi of vehicle video system ([COP 2 provided by City) Comply - Not Comply Equivalent 28. Labor and installation of equipment Comply ✓ Not Comply _ Equivalent 29. Length of warranty for parts and labor must be detailed in final bid documents Comply ✓ Not Comply Equivalent 30. All necessary appurtenances for equipment to be fully operational, including computer power supply Comply ✓ Not Comply Equivalent sd ®RIEPpl..RM qb- REALCOnununity CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR Emergency Lighting Equipment for Three 2018 Ford Explorer Police Units OWASSO POLICE DEPARTMENT CITY OF OWASSO, OKLAHOMA Bid Opening Date: January 25, 2018 Table of contents Notice to Bidders Instructions to Bidders Specifications Bid Form Non - Collusion Bid Affidavit Contract for Equipment & Services Invoice Affidavit BID PROPOSAL TOTAL BID: S � -' 601, ? 4 ESTIMATED DELIVERY DATE: 30 anyr Aotrz 4" "'*1 The below equipment is preferred, but equivalent equipment will be accepted as long as documentation is provided outlining the equivalency: 1. Setina TVI BuP Bumper w/ Fender Guards, PB-400 ush Bumper /PB -5 Fender Guards Comply Not Comply Equivalent 2. Interior Front 'ght bar, Code 3 SuperVisor TS (6) TRS 18 Multi -color Torus Modules C3 -SV 7MCCHII Red /Blue /White Comply Not Comply Equivalent 3. Push Bumper lights forward facing (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light Head C3- 6)MCRB Red /Blue Comply , Not Comply Equivalent 4. 90 DegreeL" Bracket (2), For Code 3 Comply // Not Comply Equivalent S. Push Bumper 45 Degree Bracket Lights (2), Code 3 XT Series Multi Color 6 LED Surface Mount fight Head C3- XTT6CRB Red /Blue Comply // Not Comply Equivalent 6.45 DEG angle push bumper bracket (pair), for Code 3 Comply / Not Comply Equivalent 7. Tag lights (2), Code 3 XT Series Multi Color 6 LED Surface Mount Light C3- XTWCRB Red /Blue Comply ✓ Not Comply Equivalent B. Tag Brack e# for Code 3 Comply ✓ Not Comply Equivalent 9. Interior side lights (2), Code 3 XT6 Series Dual Head Compact Linear Light Head XT60 3 "L Comply Not Comply Equivalent 10. Mirror Mount lights (2), Code 3 Intersection /Mirror /Puddle Light, (1) Center Section LED Red (1) Center Section LED Blue C3-I ZOS -R & C3- M180S -B Comply ✓ Not Comply Equivalent I'll. Directional bar (rear), Code 3 CommandStik, 8 Head Warning Stik Red /Blue /Amber C3-COK -RBA -8 Comply Not Comply Equivalent 12. Flashers (hgfid light /tail lights) Comply ___r Not Comply Equivalent 13. Console (must accommodate Motorola APX 6500), Jotto Desk Contour JD -425- 93 (js ��'1 fff 'Ott pt.s - �cc '"'" - Sco„,c Conrd(C.- Comply y Not Comply Equivalent 14. Arm rest, Jotto Desk JD- 425,6411 Comply ✓ Not Comply 15. Cup holder, Jotto Desk JD- 4252$'704 Comply / Not Comply Equivalent Equivalent 16. Control bqx (siren /lights), Code 3 Z3 Siren Comply J Not Comply Equivalent 17. Computer side mount w/ Bi -swing arm mounting point, Jotto Desk JF -425 827 & JD -425 -1188 Comply Not Comply Equivalent 18. Universal 1[aptop Cradle, Gamber Johnson - 7160 -0250 Comply !/a Not Comply Equivalent 19. Speaker /sWen C31 0Q Comply �/ 100watt (with bracket), Code 3 Not Comply Equivalent 20. Gun Rack (dual shotgun /rifle, must be compatible with short barrel AR -15 and secured around fore -grip, Jotto Desk ZRT. Also must be suitable for mounting with single cell prisoner transport system Z Comply RT Not Comply Equivalent 21. Low profilg(antenna (white), TESSCO Low Profile Saucer style Comply V Not Comply Equivalent 22. Coax for ap(tenna (24ft) Comply / Not Comply Equivalent 23. 80 AMP nual Reset Red Button Circuit Breaker to be mounted under hood Comply / Not Comply Equivalent 24. Six Pos. APATO Fuse Block w /Ground Strip to be mounted in console Comply Not Comply Equivalent 25. Triple Out )et Box 3 -15 Amp Plugs, 15 Amp Automatic to be mounted on console Comply Not Comply Equivalent 26. Single Cell Prisoner Transport System, Jotto Desk ompl AP -47 1 1 11 Cy Not Comply Equivalent 27. Installatiyfi of vehicle video system (ICOP 2 provided by City) Comply ✓✓ Not Comply Equivalent 28. Labor an installation of equipment Comply--j— Not Comply Equivalent 29. Length of arranty for parts and labor must be detailed in final bid documents ompl y C Not Comply Equivalent 30. All necessary appurtenances for equipment to be fully operational, including computer power supply Comply ✓ Not Comply Equivalent sd REAL People •REAL CM1arecler• REAL CTnTUnily TO: The Honorable Mayor and City Council City of Owasso FROM: Mark E. Stuckey Assistant Fire Chief SUBJECT: Fire Station No. 4 Change Orders DATE: February 2, 2018 BACKGROUND: Within the design phase of a project there are unknown factors that can positively and negatively affect the progress, cost, and scope of a project. Some of the factors can be predicted, but the impact cannot always be determined until the time of construction. During the design and bid specification phase of the project, staff and WSKF determined that contingency funds should be included in the bid package. In an effort to be conservative and a recommendation from WSKF, $150,000.00 was included in the construction contract for contingencies. It has since been realized that the $150,000.00 contingency will be exceeded, due to necessary change order costs. When the need for a change order is realized, Timberlake Construction identifies the issue, works with the sub- contractors to determine a viable solution and cost, and then informs WSKF Architects of the findings. WSKF coordinates with their associates to endorse or modify the findings. Once Timberlake and WSKF have reached a conclusion, city staff reviews the findings and determines if the change request falls within the scope of the project. When a consensus is reached, a formal change order is drafted and processed to seek approval. Meetings have occurred between city staff, Timberlake and WSKF to determine the funds necessary to meet current change orders and costs. The following change orders have been drafted: 1. Site Utilities Redesign The Rural Water District did not approve the 116 St North water -line bore. The site utilities will need to be redesigned, resulting in a cost savings. Savings $8,861.55 2. HDPE Pipina Material City of Owasso Public Works recommended changing the pipe material from plastic pipe to concrete pipe under the roadways, in order to increase the longevity of the infrastructure. Cost $16,477.52 3. Site Water Storaae Purchased two 1,000 - gallon tanks, piping and pump for water on site during construction. This was necessary due to the elimination of the water -line bore under 116 St North. The City of Owasso will retain ownership of the tanks, piping and pump for possible future use by the fire department or Public Works. Cost $8,759.57 4. French Drain The land owner's ponds to the west are seeping water underground below the project's west roadway and a portion of the Storage building. To prevent future seepage and degradation of the roadway and building, Timberlake Construction, Wallace Engineering, WSKF Architects, and Building and Earth Testing Company recommended the installation of a french drain to channel the water away from the area. Cost $12,086.31 5. Soft Soot Soil Remediation The land owner's ponds to the west are seeping water underground below the projects west roadway and a portion of the Storage building. Building and Earth Testing Company inspected and tested the soils in the area for moisture content, compaction and to determine if the soil met the specified design criteria. The soils did not meet the specification criteria, and Building and Earth recommended removal of the soil and compacting new soil to meet the specified design criteria. To ensure a stable building footing, the removal and reworking of the area is necessary. Cost $49,313.25 6. Existing Spoils Removal Dirt and rock spoils were placed on the site from the Brookfield Drainage project. Staff anticipated that the spoils would be suitable for use on the Fire Station No. 4 project. Building and Earth tested the spoils and determined that it did not meet the design criteria specified. It is necessary to remove the spoils from the site. The Public Works Department is funding this within the Storm Water fund. Cost $20,679.75 7. Training Building Hardware The project has four training buildings. These buildings have numerous doors and windows. The specified doors and windows are designed to withstand the heat and heavy duty use associated with public safety training evolutions. During the design phase of the project, the sub- contractors for the training center architect miscalculated the cost for the number of opening coverings and cost. A $25,000 hardware allowance was included in the project bid. The actual hardware cost realized is $69,303.68. Cost $44,303.68 ($69,303.68 less the $25,000 hardware allowance) 9. Detention Pond Rock Excavation The contract with Timberlake included a per unit price for the removal of rock, if encountered on the project site. During the excavation of the detention pond, shale rock was encountered approximately 6 feet under the surface. To achieve the designed depth of the pond, removal of 1,000 cubic yards of rock from the pond and project site is necessary. Cost $69,993.00 11. Mezzanine Floor Drains Timberlake suggested the use of a different floor drain in the two mechanical room mezzanines. This resulted in a savings. Savings $837.00 Cost Savings Public Works 1. Site Utilities Redesign $8,861.55 2. HDPE Pipe Material $16,477.52 3. Site Water Storage $8,759.57 4. French Drain $12,086.31 5. Soft Spoil Remediation $49,313.25 6. Existing Soils Removal $20,679.75 7. Training Building Hardware $44,303.68 9. Detention Pond Excavation $69,993.00 I]. Mezzanine Floor Drains $837.00 Sub -Total $200,933.33 $9,698.55 $20,679.75 Fire expense $191,234.78 Public Works expense $20,679.75 Total $211,914.53 With the change order and cost overruns exceeding the contingency fund budgeted within the construction contract, staff is proposing approval of the current change orders and cost overruns, leaving the budgeted $150,000.00 contingency fund available for other unknown elements that may arise throughout the construction of the project. FUNDING: Funding is available within the Station # 4 CIP project fund. RECOMMENDATION: Staff recommends approval of Change Orders #1 -7, #9 and #11 to the Owasso Public Safety Operations & Training Complex contract with Timberlake Construction of Oklahoma City in the amount of $211,914.53. ATTACHMENT: Change Order Documents 03 Document G701 TM -2017 CONTRACT INFORMATION: & Contract For: General Construction Date: August 16, 2017 ARCHITECT: (Walue and address) Williams Spurgeon Kuhl & Fre hnsrck Architects, Inc. 110 Armour Road North Kansas City, Missouri CHANGE ORDER INFORMATION: Change Order Number: 002 Date: January 26,20 18 CONTRACTOR: (Name and address) Timberlake Construction, Inc. 7613 N. Classen Blvd. Oklahoma, OK 73116 range and, 1fapplicable, attach orreference specific exhibits. Also include agreed upon adjustments Change Directives.) 16, 2017, associated cost will be credited resulting in an updated Owner's Project Prime Contract Potential Change Order #001, dated modifications to Site Utility work, resulting in a cost he Contract Potential Change Order #002, dated material from HDPE to RCP, resulting in a cost Deduct: <$ 8,861.55> Add: $16,477.52 Prime Contract Potential Change Order #003, dated site and for storage containers for use during construction, rchased water tanks, pumps and associated plumbing iy of Owasso on or before the end of the project, Add: $ 8,759.57 Per Timberlake Co_ustruction's Prime Contract Potential Change Order #004, dated I1/20/I7, to "instal[ an additional French Drain to help mitigate underground water from the site, resulting in an add: Add: $12,086.31 6 Per Timberlale Construction's Prime Contract Potential Change Order #005, dated 11/22717 4 r jhe removal and replacement of unsuitable soils, resulting in an add: Add: $49,313.25 7 Per Timberlake Construction's Prime Contract Potential Change Order #006, dated 11/22117, for the removal of existing stock pile of soils to a location provided by the City of Owasso, resulting in an add: Add: $20,679.75 8. Per Timberlake Construction's Prime Contract Potential Change Order HOW, dated 11/22/17, to provide finish door hardware for the Training Buildings that are part of Drawing Package #4 at a cost of $69,303.68. A $25,000.00 Package #4 Training Facility Finish Hardware Allowance will be deducted from the cost of this PCO #007, resulting in an add: Add: $44,303.68 AIR Doeument G701- -2017. Gopydght ®1979, 1987, 2000, 2001 and 2017 by The American Institute of Architects. All rights rosorwid. WARNING: This AIAe Document Is protected by US, Copyright Law and InternallonaI Treaties. Unauthorized reproduction or distribution of this AIAa Document, or any portion of It, may, result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible undor tire law. This dominant was produced by ALA software at 13:10:13 on 01/28/2018 under Order No. 9138307709 which expires an 10120/2018, and is not for resale. User Notes: (3119ADA24) 9, Per Timberlake Construction's Prime Contract Potential Change Order 9009, dated 12(1/17, to excavate approximately 1,000 cubic yards of rock from the dentention - ppnd,xesulting in an add: Add: $69,993.00 -lpt Per Timberlake Construction's Prime Contract Potential Change Order 11011, dated 1/12118, revising the floor drains, FD -2, in the two mezzanines, resulting in - - a 8ednet: Deduct: <$ 837.00> I L'; Per Timberlake Construction's Prime Contract Potential Change Order #013, dated 1/12/18; to rrrodifythe:kitchen vent hood and necessary casework. There is no cost change asIaociated with this item. Total Change Order No Two: Add: $211,914.53 sd 0.' eople • RF1 L 5t • REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Mark E. Stuckey Assistant Fire Chief SUBJECT: Fire Station No. 4 Fire Prop Bid DATE: February 2, 2018 PROPOSED ACTION: Recommendation to award the Fire Station No. 4 Fire Prop Bid BACKGROUND: Fire Station No. 4 will have four live -fire burn buildings consisting of one Class A fire (ordinary combustibles) burn building and three Liquefied Petroleum Gas (LPG) burn buildings, ranging from single story to three stories in height. These buildings represent the typical structures and floor plans found here in Owasso. Due to safety concerns, the multi -level structures will be restricted to LPG fires only. The LPG live - fire system has built in safety devices and shut -off mechanisms to ensure the safety of firefighters during the live -fire training evolutions at elevated levels. The combination of the LPG live -fire burn props and fire room lining system will allow the firefighters to become proficient in fire flashover tactics, direct and indirect fire attack, interior and exterior fire extinguishment, along with search and rescue techniques. Bids for the fire props components of the Fire Station No. 4 Training Complex were opened and rejected in September of 2017. The bid specifications package was modified and clarified in coordination with the training complex architect Tommy Abercrombie. In January 2018, the new bid package was advertised in the local newspaper, on the city web site, and mailed to prospective vendors. BIDS: On February 1, 2018, two (2) bid submittals were received and opened. Review of the vendor bids and supporting documentation revealed that the bid from KFT Fire Trainer LLC did not include the costs of all the provisions required by the bid specifications. The bid specifications stated that the Fire Training Equipment Supplier (FTES) shall be responsible for complete provision, installation, testing and start-up of the structural live fire trainers. Due to the unknown cost of the items not included with the KFT bid package, staff concluded the bid submitted by KFT Fire Trainer LLC did not meet the bid specifications. FireBlast Global Inc. included all provisions associated within their bid submittal. The bid of $2,380,371 is within budget and projected costs for the fire props component of the project. The differences in the two submittals are noted as: ITEM KFT FIREBLAST 1st stage LPG regulator Not Included Included LPG distribution lines and manifolds Not Included Included LPG lines to prop locations Not Included Included Cranes, lifts, material off loading Not Included Included Convenience facilities Not Included Included 2 year warranty Not Included Included Repair technician location Illinois California Redesign of civils, electrical, water, LPG, ventilation, and control room locations Not Included Included Pilot burners stem modular No Yes Bid Bond Yes Yes One control room for multiple props No Yes Delivery time frame 10 -12 months 8 months VENDOR: Comply Non Collusion Bid Affidavit: BASE BID: KFT Fire Trainer, LLC 17 Philips Parkway No X $1,780,530 Montvale, MJ 07645 FireBlast Global, Inc 545 Monica Circle Corona, CA 92880 Yes X $2,380,371 Rick Eglin /Jessica Kuehl (951) 277 -8319 FUNDING: Funding for the fire props was included in the Fire Station No. 4 project. The bid amount does meet the price point and is within the fire prop budgeted amount for the project. RECOMMENDATION: Staff recommends the award of bid and approval to purchase fire props from FireBlast Global Inc. of Corona, California, for the Fire Station No. 4 training complex, in the amount of $2,380,371.00. REAL Paoplo •REAL Chemctar •REAL Community TO: The Honorable Mayor and Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company 76th Street North, US Hwy 169 to 1291h East Ave DATE: February 2, 2018 BACKGROUND: Oklahoma Natural Gas lines are located in both private easements owned wholly by ONG and public right -of -way along 76th Street North, between US Hwy 169 and 129th East Ave. An agreement for the relocation of those ONG facilities is needed for the 76th Street widening project. The City is responsible for the cost of relocation of utilities in private easements. Relocation of utilities in the public right -of -way (ROW) is the responsibility of the utility company. ONG currently owns and operates 5,991 linear feet of various sized high and medium pressure distribution pipelines within the limits of the project. Of this total length, 4,139 linear feet are located outside the public ROW and within a privately owned easement. This portion will need to be relocated at an estimated cost of $469,002 including material, labor, and contract administration. AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment) contains language outlining the basis for the relocation costs and how ONG will be reimbursed. A summary of the agreement's key points follows: Relocation costs will be based on actual costs of work performed. • ONG will award and pay for the work based on competitive bids or continuing contract(s), whichever is deemed most practical and economical by ONG. If relocation services come in at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. The City will reimburse ONG within thirty (30) days of completion of work, which is estimated to be in the FY 2017 -2018 fiscal year. • ONG easements shall be considered to retain precedence so that any City project in the future requiring additional relocations of the some facilities shall be paid by the City. FUNDING: Under the project agreement, Oklahoma Department of Transportation (ODOT) pays 80 %, of the utility relocation costs. ODOT will be responsible for $375,201.60 and City of Owasso will be responsible for $93,800.40. ONG will invoice the City of Owasso for the total project after the relocation and final audit are complete. At that time, Owasso will pay ONG and subsequently submit an invoice to ODOT for the 80% match. Sufficient funding exists in the Capital Improvements Fund for this project. RECOMMENDATON: Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso for 76th Street North, US Hwy 169 to 129th East Ave. Staff further recommends authorization for the City Manager to execute the Agreement and authorization to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $469,002 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget. ATTACHMENT: Agreement for Gas Facilities Relocation AGREEMENT GAS FACILITIES RELOCATION ROADWAY IMPROVEMENT PROJECT E. 76°i ST. N. from US -169 to N 129' E. Ave. CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONE Gas, Inc., hereinafter called "Company," owns various medium - pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on September 11, 2017. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Companyproposes to perform the necessaryrelocation of its facilities in substantial accordance with the ten plan sheets and the one page cost estimate, all dated September 13, 2017, of which two copies each are attached. Companywill bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City s share of the estimated cost of the necessary relocation will be $469,002.00, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted, Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shalt have the right to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right -of -way easements grantedto, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above- described facilities relocate any of such facilities presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall Page I of 2 be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to paythe relocation costs to the extent herein above provided. If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. fa ATTEST: OKLAHOMA NATURAL GAS COMPANY, A PIVISIOT OF ONE Gas, Inc. Secretary Dated: Vice President Operations APPROVED as to form and legality this 6th day of February 2919 2018 City Attorney _ Julie Lombardi CITY OF OWASSO, OKLAHOMA Mayor _ Lyndell Dunn ATTEST: City Clerk _ Sherry Bishop 16 /ZN 117�' This 6th dayof Fehruary 4G+91. 2018 Page 2 of 2 i OKLAHOMA NATURAL OAS COMPANY ESTIMATED OAS FACILITIES RELOCATION COST E. 761h ST. NO, US169 TO N. 1201h E. AVE, CRY OF OWASSO, ST.PROJ,629326(04) MATERIAL COST: QTY UNITCOST AMOUR a' PIPEHDPE 240e11`E3108, m3,.40aV7i.'DRi Sea CO(LS.AS'IM M13 SOD N. 2.52 $1,260 4• PIPEHDFE Now w. SIXit1, 4w LENGTH% ASTM 02613 180 D. 2.61 $402 4'PIPEPE 2400. PS, .965W,, SM116, 000' COILS, MV 02813 4,680 R 220 $10,296 4'PIPEPE NO. IP6,.306^M,$GRt1.6,4w LENGTH% ASTM 02613 bD R 2.16 $108 • PIPEHDPE 2400IPE3400, IPS. NlYYYi, SMil, 6WCORQ ASIM 02613 40 it 0.68 $333 • PIPE-PE 2406.We. 3 KW. Son' 16, BOX CC4LS, ASTM 02613 1,025 R 0.84 $858 V PIPE-PE 2400,N5, 2taNT, SDR116, 20' LENOTHS, A9TM D2613 100 h 0,68 $60 N4'PIPEPE 240a,IPS „093VR. 8DR11. 60YOOR, ASTM DWI1GYPASS) 201 0.18 $4 4 'TEEEWEl.DSTOP }WAY,S0FOWOTHRDCAP 2 ea. 459,60 $919 2•TEEWELOSTOP SWAY, 6CF0 WDTHRD CPP 2 ea. 101188 $220 Y, FlTIINGSTOP,LWE WEL08Dt8 WP 2 ea, 51.69 $104 45c4'4AODLE- BRANCH, ELECTROFUSM 10ORM, ASTM OM13 1 w. 71.71 an 41 REOUCER,BUTTFUSI0N,MDPff V0$ 13 ea 4.95 $64 YA1-11V REDUCER, BUR FUSION. MD P£ 2400 1 ea. 6.00 $5 3S2•TEETAPPWO. MXCIROFUSION. NO PE 2400, HIGH VOLUME 12 w, 45M $544 2N31C E TAPPWG, ELECRIOFUSM, MD PE2408,(BYPASS) 1 ea. 20.42 $20 1- V4'.W4•TEE•TAPPINC, EtECTRONSION, NO PEVW0 (OYPASS) 1 w. 9,41 $9 4'COUPIW0.ElECTROFIl510µ BU KPE3m¢N710 2 w. 11,09 $22 4'ELeOW -BUR NSIOµ 9p DEO, MDPE 2408 17 Oa. 7,40 $128 V ELBOW40UTT F0510µ 15 DEG, MD PE 2100 4 Be. 7.00 $29 Y ELSOy7.8UTT FUSION, 90 MO. MOPE 34 w. 2415 $0 VTE6,DUTTFUMOµ MOPE24w 15 ¢a, am 5128 Y TEEBUTTFUS[Oµ MO PE 2408 f ea. 2.70 $3 4'CAP3IEEL WELD,SIDDRAOEB SML9 4 ea, 14.15 $67 3'CAPdTEEL,Wl1D, 81➢GRADEB9NLS 4 ea. 925 $37 4'CAP4PS,BURNSIOµ Ato PE2A08 3 w_ 4.W $13 Y CM4lUIT'FUSION, MDPE 2400 23 ea. 2.00 $46 3l4'CAPJIUTTFUSIOµ NO PE 210B(BYPASS) 2 W. 1,50 $3 4•FlTIWGTRANSIRON,ST- PLWELO COATED WIT%M;M MO PE Von 2 ea. 32M $65 Y FITTiWTRANanroN , ST4q'wELD COATED WRRACER NO PE 2100 2 ea, 12.96 $25 64ANODELA9T. MAGNESIUM PACKAGED, to FT LEAD, HI ALLOY „06 COPPER 14 on. 18.17 5254 170 ANOMCAST,MAGNESIUM PACKAGED, to FT LEAD, 03, HIGH POT 4 ea. 49,07 $195 P%0• WRAP -PIPE, MICROCRYSTALLWE a2 WAY, ROLL 24 on. 11.77 6282 PRWEt4 TEMMAT 3000, GALLON 2 ea. 37.25 $76 010AWOW2IRETMCER. FOR BMW. SOLD COPPER IOOPCOIL 7,005 ea. 0.14 $901 NISC.MATERIAL $3601 INSTALLATION COST: Blares Expense ContreclConseudbntabor $6.783 $359.49(o Contract Design$ Or4Mng SerMCes Company Leber $14,019 $10949 lndtrecl Labor, Paym$, Insurance, and Toms Rghlpf WeYCOat 54,878 $I1oy Restoration $ Gottingen TOTAL VAN INSTAI-LATIONduL%TjEffig $424831 AdminMBaWe and General ExpeMa $169,309 Omksions antl CoMM9entl¢s $$4,929 TOTAL ESTIMATED RELOCATION COST JQ[At e(gh4yp_,�.. i5?8.658_. FINANCIAL RESPONSIBILITY TOl0l wghin Prnnte Right of Way =4,139 R Total wiDAn Pul810 Right N Way +1,552 R 4.1399.1yoWn 8"Itanninniow FUW 89.09% 6469,02 5,091 A. tdUN folai re0ultd RfN ONGShBre 1U52ft Mlnomsenlmb6o RyW 30.81% a SM9,856 5,991 R WoNt, total MgAmd 1Wy ONG Enstem Region Engineering (Jonallim Meadows) Piaparad By UGBy Cosign Sv as Inc. (Ra” Slalcup) 9(1312017 sd RM PoOge -REAL dffM - R Gmmunlry TO: The Honorable Mayor and City Council City of Owasso FROM: Charlene Lawrence Pretreatment & Stormwater Manager SUBJECT: Ordinance 1123 Stormwater Management Program DATE: February 2, 2018 BACKGROUND: November 1, 2015, Oklahoma Department of Environmental Quality (ODEQ) issued the City of Owasso an OKR04 Municipal Separate Storm Sewer System (MS4) Permit to release to the Waters of the State of Oklahoma. The Public Works staff began reviewing Part 18, Chapter 2, Stormwater Management Program of the City of Owasso Code of Ordinances. Review of the Stormwater Management Ordinance revealed the need to develop a section specifically focused on a Stormwater Management Program that will enable staff to effectively monitor and control the discharge of pollutants into the City of Owasso Municipal Separate Storm Sewer System (MS4). PROPOSED ORDINANCE: The changes to the current Stormwater Management Ordinance, Part 18, are the addition of Definitions and abbreviations in Chapter 1 and the addition of General Limitations, Prohibitions and Requirements for Illicit Discharge and Elimination, Construction and Post - Construction in Chapter 2. The proposed Stormwater Management Program Ordinance would do the following but is not limited to: • Authorize the City to establish a Stormwater Management Program for the control of pollutants from stormwater runoff. • Provide for health, safety and welfare of the citizens of Owasso by the regulation of non- stormwater discharges to the City of Owasso Municipal Separate Storm Sewer System (MS4). • Establish methods for controlling the direct or indirect introduction of pollutants into the Storm Sewer System. • Comply with requirements of the Clean Water Act (33 U.S.C. 1251). • Comply with requirements of the National Pollutant Discharge Elimination System (NPDES) and Stormwater Regulations (40 CFR Part 122). • Comply with requirements of the Oklahoma Pollutant Discharge and Elimination System (OPDES) Permit requirements (OAC 252:606- 1- 3(b) (3)). • Enforce the Oklahoma Department of Environmental Quality (ODEQ) Municipal Separate Storm Sewer System (MS4) Stormwater Permit OKR04 issued to the City of Owasso in 2016. Enforce the ODEQ Construction General Permit OKR10 to control stormwater runoff from developments and construction sites issued by ODEQ effective October 18, 2017. Enforce the ODEQ Industrial General Permit OKR05 to control stormwater runoff from industrial facilities issued by ODEQ July 5, 2017. Require Developers and Builders to implement best management practices (BMPs) as specified in the Owasso Stormwater Management Program and the ODEQ Construction General Permit OKR10. PUBLIC MEETING: In October 2017, the City of Owasso Public Works Staff held a Public Meeting for developers, builders, industries and citizens of Owasso. The purpose of the meeting was to provide a venue for staff to explain the reasons for and the requirements of the Oklahoma Department of Environmental Quality (ODEQ) mandated Stormwater Management Program for the City of Owasso. RECOMMENDATION: Staff recommends approval of Ordinance 1123, amending Part 18, Stormwater Management, Chapter 1, Definitions, repealing Chapter 2, Stormwater Management Program, and Enacting a new Chapter 2, adopting a new Stormwater Management Program, establishing definitions, regulations, and authorizing fees. ATTACHMENT: Ordinance 1123 CITY OF OWASSO, OKLAHOMA ORDINANCE 1123 AN ORDINANCE AMENDING PART EIGHTEEN (18), STORMWATER MANAGEMENT, CHAPTER ONE (1) DEFINITIONS AND REPEALING CHAPTER TWO (2) STORMWATER MANAGEMENT PROGRAM, ENACTING A NEW CHAPTER TWO (2) STORMWATER MANAGEMENT PROGRAM OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ADOPTING A NEW STORMWATER MANAGEMENT PROGRAM, ESTABLISHING DEFINITIONS, REGULATIONS, AND AUTHORIZING FEES BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Eighteen (18), Stormwater Management, Chapter One (1) Definitions, Section 18 -101, Definitions, of the Code of Ordinances of the City of Owasso shall be amended to read as follows: SECTION 18 -101 DEFINITIONS ACT - the Federal Water Pollution Control Act, also known as the Clean Water Act, as amended, 33 U.S.C. Section 1251, et seq. APPLICANT - any person who is contemplating or planning to submit an NOI (Notice of Intent) for approval, or has submitted an NO[ for approval and is waiting for authorization to discharge Stormwater. BEST MANAGEMENT PRACTICE (BMP) - the best available practices or devices used singly or in combination to eliminate or reduce pollution entering the Municipal Separate Storm Sewer System (MS4). CITY - the City of Owasso, Oklahoma, a municipal corporation, acting through the Owasso Public Works Authority and the City's duly authorized officers or agents. CITY MANAGER - the City Manager of the City or the person succeeding to these duties and functions by whatever name known, or their duly authorized deputy, agent, or representative. CONTROL MEASURE - any BMP or other method used to prevent or reduce the discharge of pollutants to waters of the State. CONSTRUCTION ACTIVITIES - earth disturbing activities, such as clearing, grading, and excavation of land and other construction related activities that could lead to the generation of pollutants. CONVEYANCES - any means for conveying a Stormwater discharge, such as a drainage system, ditch, swale, pipe, sewer, or MS4. Also includes any natural channels or tributaries that carry stormwater runoff through and off the facilities property. CWA - Clean Water Act or the Federal Water Pollution Control Act, 33 U.S.C. Section 1251, et seq. DETENTION FACILITIES - shall mean facilities designed to hold Stormwater for a short period of time and then to release it to the natural watercourse. DEVELOPMENT - a change in the use of any land, building, or structure for any purpose and shall include the carrying out of building, engineering, construction or other operation in, on, over, or under land, or the construction, addition or alteration of any building or structure. DEVELOPMENT REAL ESTATE - shall mean real property altered from its natural state by the addition to or construction of any impervious surface such that the hydrology of the property is affected. DEWATERING ACTIVITIES - act of draining rainwater and /or ground water from building foundations, vaults, trenches and other construction structures. DIRECTOR - shall mean the Public Works Director of the City or the person succeeding to these duties and functions by whatever name known, or their duly authorized deputy, agent, or representative. DISCHARGE - to cause or allow an addition or introduction of any pollutant, Stormwater, or any other substance whatsoever into the MS4 or into waters of the United States. DRAINAGE WAY - an open linear depression, whether constructed or natural, that functions for the collection and drainage of surface water. EARTH - DISTURBING ACTIVITY - actions taken to alter the existing vegetation and /or underlying soil of a site, such as clearing, grading, site preparation (e.g., excavating, cutting, and filling), soil compaction, and movement and stockpiling of top soils. Page I of 16 Ordinance 1123 ENVIRONMENTAL PROTECTION AGENCY (EPA) - shall mean the United States Environmental Protection Agency or, where appropriate, may also be used as a designation for the Regional Water Management Division Director or other duly authorized official of the EPA. EQUIVALENT SERVICE UNIT (ESU) - shall mean three thousand (3,000) square feet of impervious surface. FINAL STABILIZATION - the stabilization of exposed portions of the site, using practices that provide permanent cover and qualify the permittee for permit termination. ILLICIT DISCHARGE - defined as 40 CFR 122.26(b) (2) and refers to any discharge to an MS4 that is not entirely composed of stormwater, except discharges authorized under an OPDES or NPDES permit ILLICIT CONNECTION - any drain or conveyance, either surface or subsurface, which allows an illegal discharge to enter the MS4. IMPAIRED WATER - any waters identified by the State as not meeting an applicable water quality standard. IMPERVIOUS SURFACE - any hard surface area which prevents or retards the entry of water into the soil in the manner and to the extent that such water entered the soil under natural conditions, causing water to run off the surface in greater quantities or at an increased rate of flow than was present under natural conditions, such as but not limited to rooftops, asphalt or concrete sidewalks, paving, driveways and parking lots, walkways, patio areas, storage areas, and gravel, oiled macadam or other surfaces which similarly affect the natural infiltration or run -off patterns of real property in its natural state. JURISDICTIONAL WATERS - waters of the United State of America LOW IMPACT DEVELOPMENT (LID) - an approach to land development or redevelopment that works with nature to manage stormwater as close to its source as possible. MAXIMUM EXTENT PRACTICABLE (MEP) - the technology -based discharge standard for MS4s to reduce pollutants in stormwater discharges that was established by CWA 402(p). MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) - a conveyance or system of conveyances (including streets, curbs, gutters, storm drains, catch basins, natural and manmade channels and ditches) owned by the City and designed for collection and conveying stormwater. NOTICE OF INTENT (NOI) - Written notice given to the ODEQ (on the prescribed form) prior to start of site work which involves earth moving activity. NOTICE OF TERMINATION (NOT) - Written notice given to the ODEQ (on the prescribed form) following the completion of construction work. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ( NPDES) - the National Pollutant Discharge Elimination System administered by the EPA. OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY (ODEQ) - The State of Oklahoma regulatory and enforcement agency for environmental concerns operating under the direction of the EPA. OKR04 - ODEQ General Permit for Phase II Small Municipal Separate Storm Sewer System Discharges Within the State of Oklahoma. OKR05 - ODEQ General Permit for Storm Water Discharges from Industrial Facilities under the Multi- Sector Industrial General Permit within the State of Oklahoma. OKR10 - ODEQ General Permit OKR10 for Storm Water Discharges from Construction Activities within the State of Oklahoma. OKLAHOMA POLLUTANT DISCHARGE ELIMINATION SYSTEM ( OPDES) - Oklahoma Pollutant Discharge Elimination System administered by the ODEQ. OPERATOR - any party associated with a construction project that meets either of the following two criteria: 1. The party has operational control over construction plans and specifications, including the ability to make modifications to those plans and specifications; or 2. The party has day -to -day operational control of those activities at a project that are necessary to ensure compliance with the permit conditions (e.g., they are authorized to direct workers at a site to carry out activities required by the permit). OUTFALL - the location where collected and concentrated stormwater flows are discharged from the MS4, industry or construction site. OUTSTANDING RESOURCE WATERS - waters designated in Oklahoma's Water Quality Standards OAC 785:45- 5-25. PERSON, BUSINESS OR ENTITY - any individual, partnership, co- partnership, firm, company, corporation, association, joint stock company, trust, estate, governmental entity or any other legal entity or their legal representatives, agents or assigns. PERMITTEE - the owner or operator eligible for /or requiring and authorization under any Stormwater Permit. POINT SOURCE - any discernible, confined, and discrete conveyance, including but not limited to, any pipe, ditch, channel, tunnel, conduit, well, discrete fissure, container, rolling stock, landfill leachate Page 2 of 16 Ordinance 1123 collection system, or vessel or other floating craft, from which pollutants or wastes are or may be discharged. POLLUTANT - any material, substance, or property which may cause pollution, any dredged spoil, solid waste, incinerator residue, sewage, garbage, sewage sludge, munitions, chemical wastes, biological materials, radioactive materials, wrecked or discharged equipment, grass clippings, rock, sand, cellar dirt, soil, sediments, building materials, industrial or agricultural waste. POLLUTION - man -made or man - induced alteration to the physical, chemical, biological or radiological properties of water. PREMISES - any plot or tract of property, regardless of size or plat, owned or used by any person. STORMWATER - any flow occurring during or following any form of natural precipitation. REDEVELOPMENT - any construction, alteration or improvement in areas where existing land use is high density commercial, industrial, institutional or multi- family residential. RESIDENTIAL PROPERTY - any property designed and used principally for residential single - family or duplex purposes and developed according to any approved plans meeting the bulk and area requirements for residential single - family or duplex zoned property as set forth in the Owasso Zoning Code at the time of development of such property. RETENTION FACILITIES - facilities designed to hold stormwater for a sufficient length of time to provide for it to be consumed by evaporation, infiltration into the soil or other natural means. SEDIMENT AND EROSION CONTROL PLAN - a set of plans indicating the specific measures and sequencing to be used to control sediment and erosion on a construction site. SERVICE CHARGE - the fee levied for the use of the City's stormwater drainage facilities. SPILL - the release of a hazardous or toxic substance from its container or containment. STABILIZATION - the process of covering exposed ground surfaces with vegetative or non- vegetative practices that reduce erosion and prevent sediment discharge from occurring. STOP WORK ORDER - an order issued which requires that all construction activity on a site be stopped. STORMWATER RUNOFF - defined using 40 CFR 122.26(b) (13) and means stormwater runoff, snow melt runoff, and surface runoff and drainage. Rainwater which does not infiltrate into the soil and sheet flows over the land or is drained into the stormwater drainage system. STORMWATER DRAINAGE SYSTEM - publicly owned facilities by which stormwater is collected and /or conveyed, including, but not limited to, any roads with drainage systems, municipal streets, gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins, natural and human made or altered drainage channels, reservoirs, and other drainage structures. STORMWATER MANAGEMENT PLAN (SWMP) - a comprehensive program to manage the quality of stormwater discharged from the MS4. STORMWATER POLLUTION PREVENTION PLAN (SWP3) - the Erosion and Sediment Control Report and the site grading plan for construction sites with earth disturbing activities less than one acre in size. For construction sites with earth disturbing activities that equal one acre or greater, SWP3 shall refer to the Erosion and Sediment Control Plan and the site grading plan. TEMPORARY STABILIZATION - the stabilization of exposed portions of the site, in order to provide temporary cover, during the establishment and growth of vegetation and /or in areas where earth- disturbing activities will occur again in the future. UNDEVELOPED REAL ESTATE - real estate unaltered by the construction or addition of any impervious surface which would change the hydrology of the property from its natural state. UPSET - exceptional incident in which there is unintentional and temporary non - compliance with technology -based effluent limitations because of factors beyond reasonable control. USER - any source of direct or indirect discharge to the City Municipal Separate Storm Sewer System. VEGETATIVE BUFFER - a strip of land extending along both sides of a stream and its adjacent wetlands, floodplains or slopes that is comprised of natural material such as grass or other vegetation. WATERCOURSE - a natural or artificial channel or conduit through which water flows. WATERWAY - a channel that directs surface runoff to a watercourse or to the public storm drain. WATERS OF THE STATE - all streams, lakes, ponds, marshes, watercourses, waterways, wells, springs, irrigation systems, drainage systems, storm sewers and all other bodies or accumulations of water, surface and underground, natural or artificial, public or private, which are contained within, flow through, or border upon this state or any portion thereof, and shall include under all circumstances the waters of the United States which are contained within the boundaries of, flow through, or border upon this state or any portion thereof. Page 3 of 16 Ordinance 1123 SECTION TWO (2): Part Eighteen (18), Stormwater Management, Chapter Two (2) Stormwater Management Program, Section 18 -201, Findings of Fact and Section 18 -202, Purpose shall be repealed and replaced with new Sections 18 -201 through Sections 18 -227, such new sections to be enacted as follows: SECTION 18 -201 APPLICABILITY The provisions of this chapter shall apply to all water entering a Municipal Separate Storm Sewer System (MS4) generated on any developed and undeveloped lands unless explicitly exempted by an authorized enforcement agency. SECTION 18 -202 POWERS AND AUTHORITY OF DIRECTOR The Director or their duly authorized representative shall exercise all lawful powers necessary and appropriate to administer, implement, and enforce the provisions of this chapter. SECTION 18 -203 WATERCOURSE PROTECTION Every property owner that owns a property through which a watercourse passes, or such owner's lessee, shall keep and maintain that part of the watercourse within the property free of trash, debris, excessive vegetation, and other obstacles that would pollute, contaminate, or significantly retard the flow of water through the watercourse. Vegetated buffers adjacent to natural watercourses shall be undisturbed to the maximum extent practicable in order to protect the water quality of watercourses, reservoirs, lakes and other significant water resources within these watersheds; protect riparian and aquatic ecosystems within these watersheds; and provide for the environmentally sound use of land and aquatic resources within these watersheds. In addition, the owner or lessee shall maintain existing privately owned structures within or adjacent to a watercourse so that such structures will not become a hazard to the use, function, or physical integrity of the watercourse. No owner or lessee shall alter a watercourse without previous written and explicit authorization from the City. SECTION 18 -204 ILLICIT DISCHARGE PROHIBITIONS A. Prohibited Discharges. No person, business or entity shall discharge or cause to be discharged into the MS4 or watercourse any non - stormwater discharges except those expressly exempted in the City of Owasso SWMP. Prohibited discharges include, but are not limited to, any material other than stormwater which is stored, used, spilled or disposed of in such a manner that causes pollutants to be discharged into any street, alley, sidewalk, watercourse or drainage system or contributes to a violation of applicable water quality standards. The commencement, conduct or continuance of any unlawful discharge is prohibited. Examples of prohibited discharges include, but are not limited to: 1. Wastewater and sewage; 2. Chlorinated swimming pool discharges; 3. Discarded building materials; 4. Soil, silt, sediment or gravel; 5. Concrete wash -out or slurry; 6. Commercial vehicle wash water; 7. Wash -out and cleanout of stucco, paint, form - release oils, curing compounds and other construction materials; 8. Litter and garbage; 9. Yard waste including grass clippings, leaves or limbs; 10. Chemicals; Page 4 of 16 Ordinance 1123 1 1. Trash or debris; 12. Petroleum products, including but not limited to oil, gasoline, grease, fuel oil or hydraulic fluids; 13. Antifreeze and other automotive products; 14. Metals in either particulate or dissolved form; 15. Flammable or explosive materials; 16. Batteries of any kind; 17. Paints, stains, resins, lacquers or varnishes; 18. Pesticides, herbicides, or fertilizers; 19. Steam cleaning wastes, except as determined by the Director to be de minimis; 20. Soaps, detergents or wastewater containing these; 21. Heated water, except as determined by the Director to be de minimis; 22. Animal waste; 23. Leaking sanitary sewers and connections; 24. Recreational vehicle waste; 25. Animal carcasses; 26. Medical wastes; 27. Dyes except as exempted above; 28. Washing of fresh concrete residue; 29. Junk motor vehicles; 30. Wastewater to stormwater drainage system from the cleaning of fueling stations, auto repair garages or other types of auto repair facilities; 31. Wastewater to the stormwater drain system from mobile auto washing, steam cleaning, mobile carpet cleaning, and other mobile commercial and industrial operations; 32. Discharge from the washing or rinsing of restaurant mats, roof vents, grease traps, garbage bins or cans in such a manner that causes non - stormwater to enter the storm drain system; 33. Fats, oils or grease; 34. Any hazardous material or waste not listed above; 35. Any spilled pollutants, unless it can be demonstrated that failure to allow the discharge will result in a greater imminent peril or hazard to the life, health, welfare, or safety of the public; 36. Any material that is disposed of or dumped in such a manner that causes pollutants to be discharged; 37. Portable toilets will not be allowable in floodplain areas; 38. Portable toilets located away from waters of the state and adjacent stormwater inlets or conveyances. B. Allowable and occasional incidental non - stormwater discharges are exempt from discharge prohibitions established by this section unless the Director determines that the type of discharge, whether singly or in combination with others, is causing contamination of surface water, stormwater or groundwater; causes overload or damage to the MS4 or has the potential to endanger public health and safety; or is causing the City to violate its OPDES permit for stormwater discharges. A comprehensive list of allowable and occasional incidental non - stormwater discharges is defined in the City Stormwater Management Plan (SWMP). SECTION 18 -205 ILLICIT CONNECTION PROHIBITIONS The construction, use, maintenance or continued existence of illicit connections to the MS4 is prohibited. This prohibition expressly includes, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection. A person, business or entity is considered to be in violation Page 5 of 16 Ordinance 1123 of this section if the person, business or entity connects a line conveying sewage to the MS4, or allows such a connection to continue. SECTION 18 -206 MATERIAL STORAGE PROHIBITIONS It is a violation of this ordinance to place, store or locate any material in such a manner that causes pollutants to be transported by the wind, rain or other atmospheric conditions into the City's MS4. Effective means of minimizing the exposure to precipitation and stormwater of any construction products, materials, chemicals, pesticides, herbicides, fertilizers, petroleum products or wastes that are present at the site by storing chemicals or petroleum products in water tight containers, and provide cover, either plastic sheeting or temporary roofs to prevent all construction products, materials, chemicals, pesticides, herbicides, fertilizers, petroleum products or wastes from coming into contact with rainwater or a similarly effective means designed to prevent the discharge of pollutants from these areas; or provide secondary containment, including but not limited to spill berms, decks or spill containment pallets. SECTION 18 -207 ACCIDENTAL DISCHARGES AND SPILLS Spills that have the potential to enter or have entered the City's MS4 shall be contained, and remediation activity shall be commenced as soon as practicable using spill kits or dry clean -up methods where possible and dispose of used materials properly. Remediation activities will only be considered complete when the cleanup is deemed satisfactory by the Director. The required reporting or notification for such spills shall be completed as specified in Section 18 -208. SECTION 18 -208 NOTIFICATION OF ACCIDENTAL DISCHARGES AND SPILLS Notwithstanding other requirements of law, as soon as any person, business or entity has information of any known or suspected release of materials which are resulting or may result in illegal discharges or pollutants discharging into stormwater, the MS4, watercourse, Waters of the State, or Waters of the U.S., said person, business or entity shall notify the City and the Oklahoma Department of Environmental Quality within one (1) hour of discovery. In the event of such a release of hazardous materials, said person, business or entity shall immediately notify emergency response agencies of the occurrence via emergency dispatch services. Notification shall include the location, time, type and volume of the event as well as corrective actions taken. Written notification to the Director and ODEQ shall be made within five (5) days of the event. If the discharge of prohibited materials emanates from a commercial or industrial establishment, the owner or operator of such establishment shall also retain an on -site written record of the discharge and the actions taken to prevent its recurrence. Such records shall be retained for at least three (3) years. SECTION 18 -209 PERMITTED ACTIVITIES The ODEQ's OKR04 General Permit for Phase If Small Municipal Separate Storm Sewer System Discharges within the State of Oklahoma, as amended, is hereby adopted by reference and its requirements shall apply to all sites covered by such permit. The ODEQ's OKR05 General Permit for Storm Water Discharges from Industrial Facilities under the Multi- Sector Industrial General Permit, Within the State of Oklahoma, as amended, is hereby adopted by reference and its requirements shall apply to all sites covered by such permit. Any person, business or entity that performs an activity which requires an NPDES or OPDES Stormwater Permit shall obtain and make available to the City copies of permits, applications and any other records or correspondence pertaining to the aforementioned permits. Page 6 of 16 Ordinance 1123 SECTION 18 -210 CONSTRUCTION SITE REQUIREMENTS A. Regulations: 1. The control of erosion and sedimentation from construction activities shall be in accordance with this Section and NPDES "General Permits for Stormwater Discharges from Construction Sites" in the September 9 and September 25, 1992, Federal Register, as amended by later registration and the OPDES, 27A O.S. 2 -6 201 et seq., as amended. 2. The ODEQ's General Permit OKR10 for Stormwater Discharges from Construction Activities within the State of Oklahoma, as amended, is hereby adopted by reference and its requirements shall apply to all sites covered by that permit. 3. All earth disturbing construction activities shall be performed in compliance with the City Code of Ordinances and the Owasso Engineering Design Criteria and Standard Specifications. B. General Performance Standards: 1. All earth disturbing construction activities, including developing, grading, excavating, paving, landfilling, berming and diking, shall be performed in such a manner as to minimize exposure of bare earth to precipitation, erosion and the discharge of sediment and other pollutants into the MS4 (e.g. phasing of earth disturbing activities). All such activities are also subject to the requirements of the City Engineering Design Criteria. 2. All industrial, commercial or residential construction sites are required to maintain erosion and stormwater pollution prevention measures, or BMPs, implemented during development. The BMPs may be modified or temporarily removed with approval of the City. If BMPs are absent or not effective, the property owner or designated Contractor will, at a minimum, install BMPs to keep streets, drainage ways, watercourses and storm drains free from sediment or other construction material or debris. Prior to commencing any earth disturbing activity, temporary erosion control measures shall be installed. BMPs shall be selected which will reduce erosion and off - site transport of sediment to the maximum extent practicable. BMPs shall be appropriate for the local site conditions and shall be selected to minimize water quality impacts. 3. All streets, gutters, inlets, drainage pipes, swales, ditches, drainage channels, emergency drainage swales and all drainage devices and structures shall be kept free of debris, sedimentation, soil, discarded building material, litter, chemicals, fuels, fluids, or any deleterious materials. Barriers shall be placed around area inlets prior to and subsequent to placement of pavement. BMPs shall be maintained in good and effective condition at all times during construction. BMPs may not be modified or removed without first obtaining approval from the Director. 4. Portable toilets will not be allowable in floodplain areas. 5. Portable toilets must be located away from waters of the State and adjacent stormwater inlets or conveyances. 6. For all proposed development and redevelopment subsequent to the effective date hereof, there shall be a minimum natural vegetative buffer zone of fifty feet (50')as measured from top of the bank to disturbed portions of site, unless one hundred feet (100') is designated in ODEQ's "General Permit OKR10 For Storm Water Discharges From Construction Activities Within the State of Oklahoma;' as amended, of either side of any named or unnamed receiving streams, creeks, rivers, lakes or other water Page 7 of 16 Ordinance 1123 bodies for any property developed along or immediately adjacent to the waters of the State in the City. Any preexisting structures or impervious surfaces are allowed in the buffer provided the vegetation in the buffer outside the preexisting disturbance is retained and protected from disturbance. There are exceptions from this requirement for water crossings, limited water access, and stream restoration authorized under a CWA Section 404 Permit. If it is deemed infeasible to provide and maintain the prescribed natural vegetative buffer due to preexisting site conditions, then strict adherence to the alternatives listed in the Buffer Guidance of ODEQ's "General Permit OKR10 For Storm Water Discharges From Construction Activities Within the State of Oklahoma;' as amended, shall be followed. 7. All BMPs shall remain in place until it has been determined by the City that perennial vegetative cover with a density of seventy percent (70 %) of the native background cover for the area has been established on all unpaved areas and areas not covered by permanent structures, or equivalent permanent stabilization measures (such as the use of riprap, gabions, or geotextiles) have been employed. Establishing at least seventy percent (70 %) of the natural cover of the native vegetation meets the vegetative cover criteria for final stabilization. 8. All industrial, commercial or residential construction sites that have a disturbed area greater than or equal to one (1) acre are required to post the OKR 10 Authorization to Discharge from ODEQ on -site, near the main entrance to the construction site. C. Responsibility of Operator: 1. The Developer /Property Owner and /or Operator are responsible for implementation of and compliance with the Erosion and Sedimentation Control Plan and maintenance of BMPs and erosion control devices. The Operator shall also apply for the Earth Change Permit prior to commencement of earth disturbing activities. If no Contractor is designated, the Contractor having day -to -day operational control of the site is considered to be designated by the Developer. 2. Developers, builders, property owners, or their legal agents, upon receipt of notice by the City that repair or maintenance is required within a watercourse or channel lying within their property, shall be responsible for effecting such repair or maintenance within the time specified, or the City shall have repair and maintenance performed at the expense of the property owner unless it can be proven that the damage was caused by another entity. D. Exemptions. The City may grant exemptions from the aforementioned erosion control and submittal requirements for activities that are exempt under the NPDES or OPDES General Permit. A summary of these exemptions is presented below: 1. Bona fide agricultural and farming operations. 2. Customary and incidental routine grounds maintenance, landscaping, and home gardening. 3. Small construction sites with de minimis earth disturbing activities may be exempted from implementation of BMPs so long as sedimentation and erosion from the site do not occur. 4. Small scale utility installation and maintenance. 5. Construction activities with an earth disturbing footprint of less than 400 sq. ft. 6. Small construction sites with a rainfall erosivity factor (R- factor) of less than 5 during the period of construction activity. 7. Emergency repairs of a temporary nature made on public or private property. 8. Sites determined by the City to have no significant impact on stormwater quality. Page 8 of 16 Ordinance 1123 E. Submittals: 1. Stormwater Pollution Prevention Plan (SWP3) Required. All new development and redevelopment with earth disturbing activities and not meeting the exemptions shall prepare and implement a Stormwater Pollution Prevention Plan (SWP3). The SWP3 shall be submitted as specified in the City of Owasso Engineering Design Criteria, and shall conform to applicable state and federal requirements. The plan shall include a copy of Notice of Intent (NOI) to ODEQ, when required, the Erosion and Sediment Control Plan and the civil site plan. Review and approval of the SWP3 is a prerequisite to issuance of the Earth Change Permit. 2. Earth Change Permit Required. No person, business or entity may engage in any earth disturbing activities, including developing, grading, excavating, landfilling, and berming or diking without first obtaining an Earth Change Permit from the City. The permit will remain in effect until construction activities have ceased and permanent erosion control measures, including establishment of vegetative cover, are complete. Proof of Compliance with Federal and State Regulations: a. Any operator subject to a construction activity NPDES and /or OPDES stormwater discharge permit shall comply with all provisions of such permit(s). b. New development and redevelopment disturbing an area equal to or greater than one (1) acre or part of a larger common plan of development shall also obtain authorization to discharge under OKR10 or the EPA Region VI NPDES General Permit for Stormwater Discharges from Construction Activities. If an OKR10 permit is required by ODEQ for stormwater discharges from a construction site, then the following documents shall be provided to the Director: a copy of the notice of intent (NOI) submitted to ODEQ for the OKR10 permit, a copy of all stormwater pollution prevention plans (SWP3) developed for the construction site, and a copy of the authorization to discharge stormwater issued by ODEQ. Proof of Authorization to Discharge under the aforementioned permits shall be provided to the City prior to commencement of construction activities. c. If a proposed development will disturb a jurisdictional water, the Developer /Property Owner and /or Operator shall provide to the City a written statement from the U.S. Army Corps of Engineers that the development plan fully complies with all applicable federal regulations as established in the Federal Clean Water Act. d. If the Director obtains credible information regarding threatened or pending regulatory enforcement action related to an environmental condition of the property to be developed, or an environmental impact related to the plan submittals, then the Director may require the Developer /Property Owner and /or Operator to provide to the City written statements from such governmental agencies as the Director may designate as having related jurisdiction based on the nature of the threatened enforcement action or environmental impact. Said statements shall verify that the plan submittals fully comply with environmental regulations within the jurisdiction of the writing agency. If the Developer /Property Owner and /or Operator, after a diligent effort, is unable to obtain such written verifications from one (1) or more of the designated agencies, the Developer /Property Owner and /or Operator shall at least provide to the City a written verification from said agency that the City's approval of the plan submittals will not interfere with a threatened or pending environmental enforcement action of said agency. All required written statements shall be provided to the Director prior to the scheduling of the preconstruction meeting. Page 9 of 16 Ordinance 1123 F. Erosion and Sediment Control. The EPA's National Menu of Best Management Practices for Stormwater shall be used for appropriate control measures for temporary, structural and vegetative best management practices utilized for the control of sedimentation during construction. G. Inspection and Supervision. The City shall conduct construction site inspections upon receiving a complaint of violation and as needed to evaluate compliance. The permittee shall notify the Director at the following stages: 1. Upon completion of installation of perimeter sediment and erosion controls; 2. At least twenty -four (24) hours but not more than seventy -two (72) hours (exclusive of Saturdays, Sundays, and holidays) prior to commencing initial grading or land disturbing activities; 3. When construction and land disturbing activities are halted for a period of fourteen (14) days or more; 4. At least twenty -four (24) hours but not more than seventy -two (72) hours (exclusive of Saturdays, Sundays, and holidays) prior to when construction or land disturbing activities shall recommence after being halted for a period of fourteen (14) days or more; 5. When a discharge from the construction site has been discovered; 6. Upon submitting a Notice of Termination (NOT) to ODEQ in compliance with any OR 10 permit requirements; and submitting a copy of the NOT to the City; and 7. Upon completion of final grading, permanent drainage and erosion control facilities including established ground covers and planting, and all other work of the permit. SECTION 18 -211 POST - CONSTRUCTION REQUIREMENTS All post- construction best management practices and stormwater drainage systems on developments and redevelopments, which require or required platting, site plan approval, or alterations to existing public stormwater drainage systems, shall be applicable. Post - construction operation and maintenance of private drainage systems on single - family residential properties are exempt from the requirements of this section. Design, construction, and post- construction operations and maintenance of post- construction best management practices and stormwater drainage systems shall be performed in such a manner so that adverse stormwater quality and quantity impacts to stormwater drainage systems and receiving streams both on the subject property and on off -site properties are avoided, reduced, or eliminated. Adverse stormwater quality and quantity effects for the purposes of this section includes increased flood elevations, increased velocity of floodwaters, erosion, siltation, sedimentation, reduced base flow, pollution or degradation of water quality. Stormwater drainage systems for the purposes of this section include any facility, structure, improvement, development, equipment, property or interest therein, including structural and nonstructural elements, which are made, constructed, used or acquired for the purpose of collecting, containing, storing, conveying, filtering, treating, infiltrating and controlling stormwater. This includes, but is not limited to, detention facilities, retention facilities, sediment basins, ponds, lakes, engineered open channels, natural channels, floodplains, creeks, storm sewers, conduits, pipes, borrow ditches, swales, roadways, infiltration systems, rain gardens, and bio- retention filters. Every development shall be provided with a stormwater drainage system designed by an Engineer registered in the State of Oklahoma, adequate to serve the development, and otherwise shall meet approval requirements of the officials having jurisdiction. The design shall Page 10 of 16 Ordinance 1123 meet City of Owasso Engineering Design Criteria. All stormwater designs and construction plans shall be approved by the City. Construction of the development or redevelopment, including post- construction BMPs and stormwater drainage systems, shall be performed in compliance with the City of Owasso Engineering Design Criteria requirements. Post - construction best management practices and stormwater drainage systems shall be designed, operated and maintained so that property owners located downstream from and upstream from the development shall not be injuriously affected by the construction, operation, or maintenance of such system. Operator's responsibility of the post- construction best management practices and stormwater drainage system shall be detailed in the covenants language on platted developments, on easement language for stormwater drainage systems in dedicated easements, or shall be borne by the property owner for stormwater drainage systems on private property. Maintenance responsibility of the post- construction best management practices and stormwater drainage system shall be detailed in the covenants language on platted developments, on easement language for stormwater drainage systems in dedicated easements, or shall be borne by the property owner for stormwater drainage systems on private property. Post - construction BMPs shall be inspected at the Operator's expense by a qualified inspector or reviewed as appropriate at least annually, and a written record of inspection results and maintenance work shall be maintained and available for review by the City. All applicants are required to submit actual "as built" plans for any post- construction best management practices and stormwater drainage systems located on -site after final construction is completed. The plan shall show the final design specifications for all stormwater drainage systems and shall be certified by a professional engineer. All applicants are required to develop and submit to the City an Operation and Maintenance Plan for any post- construction best management practices and stormwater drainage systems located on -site after final construction is completed. SECTION 18 -212 PENALTIES AND ADMINISTRATIVE ENFORCEMENT The Director is hereby authorized to establish an administrative procedure or plan to be known as the "Stormwater Enforcement Response Plan" for the administration of this Chapter and the enforcement of compliance with the provisions of this Chapter. The Director may amend the Stormwater Enforcement Response Plan from time to time as may be necessary to enforce compliance. A. Investigation: 1. The Director or duly authorized representative shall be permitted to gain access to any premises, facility or watercourse necessary for the purpose of inspection, sampling, observing or monitoring the MS4 to determine compliance with this ordinance. 2. Facility operators shall allow the City ready access to all parts of the premises for the purposes of inspection, sampling, examination and copying of records that must be kept under the conditions of an NPDES or OPDES permit to discharge storm water, and the performance of any additional duties as defined by state and federal law. Any permits, SWP3s, or other documents regarding a facility's storm water discharge shall be made available to the Director upon request. Page 11 of 16 Ordinance 1123 3. Unreasonable delays in allowing the City access to a permitted facility is a violation of a stormwater discharge permit and of this chapter. A person, business or entity who is the operator of a facility with a NPDES permit to discharge stormwater associated with industrial activity commits an offense if the person denies the authorized enforcement agency reasonable access to the permitted facility for the purpose of conducting any activity authorized or required by this chapter. 4. If the City has been refused access to any part of the premises from which stormwater is discharged, and the City is able to demonstrate probable cause to believe that there may be a violation of this chapter, or that there is a need to inspect and /or sample as part of a routine inspection and sampling program designed to verify compliance with this chapter or any order issued hereunder, or to protect the overall public health, safety, and welfare of the community, then the City may seek issuance of a search warrant from any court of competent jurisdiction. B. Sampling: 1. When the Director or duly authorized representative has reason to believe that a discharge is an illicit discharge, the Director may obtain a suitable sample for analysis. If the discharge is shown to be illicit, full recovery of the cost of sampling and analysis may be made from the responsible party. 2. The Director has the right to require any discharger to install monitoring equipment as necessary. The facility's sampling and monitoring equipment shall be maintained at all times in a safe and proper operating condition by the discharger at its own expense. All devices used to measure storm water flow and quality shall be calibrated to ensure their accuracy. 3. Any temporary or permanent obstruction to safe and easy access to the facility to be inspected and /or sampled shall be promptly removed by the operator at the written or oral request of the Director and shall not be replaced. The costs of clearing such access shall be borne by the operator. SECTION 18 -213 NOTICE OF VIOLATIONS Whenever a violation has occurred or is occurring, a notice of violation (NOV) will be issued to the person, business or entity. This NOV shall include the nature of the violation and provide a reasonable time for correction. Within seven (7) days of the receipt of a NOV, an explanation of the violation and a plan for the satisfactory correction and prevention, including specific required actions shall be submitted by the violator. Submission of the plan shall in no way relieve the person, business or entity of liability for any violation(s) occurring before or after receipt of the NOV. Issuance of a NOV shall not preclude any other enforcement action. SECTION 18 -214 ADMINISTRATIVE ORDERS Compliance Orders. When a person, business or entity has violated or continues to violate this ordinance or orders issued hereunder, an order to the violator directing that compliance be obtained within a specified time period may be issued. If compliance is not achieved within the time period, water service, sewer service, refuse, or any combination of services may be discontinued, unless adequate BMPs or other related appurtenances are installed and properly operated. Compliance orders may also contain other requirements addressing noncompliance, including additional self- monitoring. A compliance order shall not extend the deadline for compliance established by a federal standard or requirement, nor shall a compliance order release the violator from liability for any violation, including any continuing violation. Issuance of a compliance order shall not preclude any other enforcement action. Cease and Desist Orders. When a person, business or entity is violating provisions of this ordinance, or any order issued hereunder, or that past violations are likely to recur, an order may be issued directing the violator to cease and desist all such violations or activities likely to cause Page 12 of 16 Ordinance 1123 a recurrence, and to: a. Immediately comply with all requirements, and b. Take such appropriate remedial or preventive actions as may be necessary to properly address a continuing or threatened violation, including halting operations or terminating the discharge. Issuance of a cease and desist order shall not preclude other action against the violator. SECTION 18 -215 ADMINISTRATIVE FEES When a person, business or entity has violated or continues to violate any provision of the ordinance, or order issued hereunder, and upon good cause shown, an administrative fee against such user in an amount not to exceed One Thousand Dollars ($1,000.00) may be assessed on a per violation, per day basis. Each day that a violation or failure to comply exists shall constitute a separate and distinct offense. Notice of an administrative fee shall be served personally on the user or by certified mail, return receipt requested. Payment shall be received within fifteen (15) days after such notice is served. Failure to submit payment within fifteen (15) days shall be considered a violation of this ordinance. Issuance of an administrative fee shall not preclude any other action against the user. SECTION 18 -216 ABATEMENT REMEDIATION AND RESTORATION A. If the violation has not been corrected pursuant to the requirements and within the time period set forth in the notice of violation, then agents of the City or a designated contractor are authorized to enter upon the subject property to perform the required abatement, restoration, remediation, or other ordered work. B. It shall be unlawful for any person, owner, agent or person in possession of any premises to refuse to allow the authorized enforcement agency or designated contractor to enter upon the premises for the purposes set forth above. C. Following the completion of any abatement, restoration, or remediation of a violation that has occurred, the City shall determine the actual cost of the abatement, restoration, or remediation and any other expenses as may be necessary in connection, including, but not limited to, sampling and field testing costs, laboratory costs, and the cost of the notice and mailing. The City shall forward by certified mail to the property owner a statement of the actual cost and demanding payment. The amount due shall be paid within thirty (30) days from the date of mailing the statement. D. The City shall forward a certified statement claiming a lien on the property for the abatement, restoration, or remediation costs incurred and that such costs are the personal obligation of the property owner to the county treasurer and or clerk of the county in which the property is located, and the same shall be levied on the property and collected by the County Treasurer. The lien against the property shall continue until the cost is fully paid. E. When an imminent hazard exists, such lien may be filed upon initiation of any abatement action. F. Any person, business or entity violating any of the provisions of this chapter shall become liable to the City by reason of such violation. At any time prior to the collection as provided herein the City may pursue any civil remedy for collection of the amount owing and interest thereon. SECTION 18 -217 COST RECOVERY OF EXPENSES FOR VIOLATIONS Any person, business or entity found to have violated any provision of this ordinance, or orders issued hereunder, shall reimburse the City for any goods or services used to identify or remove pollutants from the City's MS4, to prevent further discharge of pollutants into the MS4, and shall become liable to the City for any expense, loss, or damages experienced by the City as a result of a violation. The City may pursue its right of action to recover all such costs, by utilizing any and Page 13 of 16 Ordinance 1123 all reasonable methods, including installment payment administered by the City. SECTION 18 -218 RESTORATION OF LAND Whenever a person, business or entity has violated, or continues to violate any provision of this ordinance, the violator may be required to restore land to its undisturbed condition. In the event that restoration is not undertaken within a reasonable time after notice, the City may take necessary corrective action, the cost of which shall become a lien upon the property until paid. SECTION 18 -219 . WATER SUPPLY SEVERANCE Whenever a person, business or entity has violated, or continues to violate any provision of this ordinance, or orders issued, water service may be severed. Service shall only recommence at the violator's expense, after the violator has satisfactorily demonstrated compliance. SECTION 18 -220 SUSPENSION OF PERMIT ISSUANCE Any person, business or entity that violates the provisions of this ordinance will be denied the issuance of any other City permits, approvals or inspections until the violation(s) is corrected or written arrangements to correct the violation (s) are submitted to and accepted by the City. SECTION 18 -221 STOP WORK ORDERS A stop work order may be issued if any construction activity is conducted in violation of this ordinance. The stop work order shall require compliance with any issued NOV. Any owner, operator, person, business or entity in violation of a stop work order is subject to payment of all fees, bonds, and penalties prior to the lifting of the stop work order. SECTION 18 -222 PUBLIC NUISANCE In addition to the enforcement processes and penalties provided, any condition caused or permitted to exist in violation of any of the provisions of this chapter is a threat to public health, safety, and welfare, and is declared and deemed a nuisance, and may be summarily abated or restored at the violators expense, and /or a civil action to abate, enjoin, or otherwise compel the cessation of such nuisance may be taken. Authorization of a summary abatement action shall grant agents of the City or a designated contractor the right to enter upon the subject property to perform the required summary abatement work. SECTION 18 -223 APPEALS Any person, business or entity aggrieved by any NOV, administrative fee or order issued pursuant to this Section, may appeal the action. A. The initiation of an appeal shall be in writing and filed with the City Manager no later than fifteen (15) days after service of notice of the action appealed from. The written notice of appeal shall specify the action appealed, detail why the action is in error, and specify provision of ordinances or statutes supporting the person, business or entity's appeal. B. Upon receipt of a notice of appeal the City Manager shall conduct any necessary investigation into the basis of the appeal and hold a hearing within thirty (30) days of receipt. However, upon review of the notice of appeal, if the City Manager determines that the basis of the appeal is patently frivolous or filed only for purposes of delay, then they may deny the appeal without a hearing. Upon denial without a hearing, the appellant shall be notified in writing of the denial and the grounds for denial. C. At the conclusion of a hearing on an appeal, if the appeal is sustained in favor of the appellant, the City Manager may modify or withdraw the notice, fee or order. If the City Manager fails to act on the appeal within thirty (30) days of concluding the hearing, the appeal shall be deemed denied. Any ruling, requirements, decisions or actions on appeal shall be final and binding, unless appealed to the City Council. D. Any person, business or entity aggrieved by an appeal decision may perfect an appeal to the City Council by filing a written notice of appeal with the City Clerk and the City Manager Page 14 of 16 Ordinance 1123 within fifteen (15) days from the date of the action by the City Manager. Such notice shall specify grounds for the appeal. A hearing on the appeal shall be commenced by the City Council no later than thirty (30) days from the date the notice of appeal was filed with the City Clerk. The City Council shall have jurisdiction to affirm, modify, reverse or remand the action of the City Manager upon good cause shown. Any rulings, requirements, or decision of the City Council shall be final. SECTION 18 -224 INJUNCTIVE RELIEF It shall be unlawful for a person, business or entity to violate or continue to violate the provisions of this ordinance, or orders issued hereunder. The city may petition the district court for the issuance of an injunction, which restrains or compels the activities on the part of the person, business or entity. A petition for injunctive relief shall not preclude any other action against a person, business or entity. SECTION 18 -225 REMEDIES NONEXCLUSIVE The provisions of this ordinance shall not be exclusive remedies. The City reserves the right to take any combination of actions against a violator of this ordinance. These actions may be taken concurrently. The City may recover reasonable attorney's fees, court costs and other expenses associated with enforcement activities, including sampling and monitoring expenses, and the cost of any actual damages incurred by the City. SECTION 18 -226 CONFIDENTIAL INFORMATION Information and data obtained from applications, questionnaires, permits, monitoring programs and inspections and any other required sampling, analysis, reports or documents under this chapter shall be available for inspection by the public or any government agency to the extent permitted by the Oklahoma Open Records Act. Any information submitted to the City may be claimed as confidential in accordance with applicable federal regulations. Any claim of confidentiality must be made at the time of submittal. When requested by the user furnishing the report, the portion of a report which might disclose trade secrets or secret processes shall not be made available for inspection by the public, but shall be made available upon written request to governmental agencies for uses related to regulation of the user's discharge; subject, however, to the confidentiality provisions of 40 CFR part 2, which are incorporated by this reference as applicable to the City to the same extent part 2 is applicable to the EPA, or any applicable state law. If a party to any judicial or administrative proceeding or any court or any administrative agency (except as specified in this Section) demands or subpoenas or orders the production of any such confidential information, the City shall immediately notify the person who supplied such information so that the person shall have the opportunity to secure judicial or administrative relief to preserve such confidentiality. The City will comply with such demand, subpoena or order if it is legally required to do so. Persons, other than authorized representatives of the United States Environmental Protection Agency or the state department of natural resources, requesting to review information and data, must do so in writing and must pay all applicable costs associated with the preparation and copying of such information and data. SECTION 18 -227 RECORD KEEPING Duration. The person or industry shall retain, and make available to the Director for inspection and copying, all records and information required to be retained under this ordinance or order issued hereunder. These records shall remain available for a period of at least three (3) years Page 15 of 16 Ordinance 1123 after expiration of the current City permit or "NPDES Municipal Storm Water Discharge Permit." This period shall be automatically extended for the duration of any litigation concerning compliance with this ordinance, or when specifically notified of a longer retention period by the Director. Fraud and False Statements. Reports and other documents required to be submitted or maintained by this ordinance, or order issued hereunder, shall be subject to the provisions of 18 U.S.C. 1001 regarding fraud or false statements and the provisions of 309c(4) of the Act, as amended, governing false statements, representations, or certification. SECTION THREE (3): REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION This ordinance shall be codified in Part Eighteen (18), Stormwater Management. PASSED by the City Council of the City of Owasso, Oklahoma, on the 6th day of February, 2018 Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED as to form and legality: Julie Lombardi, City Attorney Page 16 of 16 Ordinance 1123 sd REAL Prop- ..F 5--, R FAI Cemmunlly TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: North 135 +h East Avenue Service Road Extension - Utility Relocation Agreement, Washington County RWD #3 DATE: February 2, 2018 BACKGROUND: In February 2017, the City Council approved an engineering agreement with Crofton Tull to extend the North 135th East Avenue service road to East 106 +h Street North. The water line relocation of Washington County Rural Water District (RWD) #3 was included in the roadway construction design since a portion of the water lines being relocated will be the responsibility of the City of Owasso. In order to formalize responsibilities, an Agreement has been drafted with Washington County RWD #3 (see Attachment) that includes the following: • Because there is "betterment," the City of Owasso and Washington County RWD #3 will share the cost to complete the required relocation work including field surveys, design and plan preparation, reviews, permitting, bidding and construction. City of Owasso estimated cost for is $58,128.10 and Washington County RWD #3 is $151,181.40; • Washington County RWD #3 shall pay 50% of its portion prior to construction with the remaining 50% after receipt of Record Drawings; • Washington County RWD #3 water line shall be relocated upon right of way land obtained by the City of Owasso for that purpose; • The City of Owasso will assure compliance with all local, state, and federal laws, rules, regulations, ordinances, orders, and required approvals applicable to it or the project. FUNDING: Funding is included in the project budget within the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of the Utility Relocation Agreement with Washington County Rural Water District #3 pertaining to the North 135th East Avenue Service Road Extension Project and authorization for the Mayor to execute the Agreement. ATTACHMENTS: Site Map Utility Relocation Agreement N 135 E Ave - Washington County RIND #3 RWD #3 - Water 1" = 376 ft Line Relocation 11/07/2017 V; I and Extension This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy- please contact Owasso Public staff for the most up -to -date information. UTILITY RELOCATION AGREEMENT PROJECT: North 135 East Avenue Service Road Extension Project Job #: N/A COUNTY: City of Owasso, Oklahoma, Tulsa County THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma (Owasso Public Works Authority), hereinafter referred to as the "City" and Rural Water District No. 3, Washington County, Oklahoma, hereinafter called the "District'. RECITALS WHEREAS, the City proposed to construct certain roadway and drainage system improvements in the vicinity of the North 135th East Avenue Service Road Project and such improvements will necessitate the rearrangement and /or relocation of certain water lines and related appurtenances (i.e., facilities) currently owned, operated and maintained by said District within the project corridor, and; WHEREAS, it is understood that the scope of the relocation work is different than the facilities that exist within the project corridor today, and [check one]: such differences do not constitute "betterments" for the District; OR such differences constitute "betterments" for the District, and the District shall therefore pay the fixed sum of $151.181.40 of the project costs, with City paying all remaining costs. WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for the benefit of private or public utilities,; and WHEREAS, for any portions not placed in private easement in the name of the District, City shall designate a portion or portions of public utility easements and /or rights -of -way for use by the District. In all circumstances the facilities shall be legally and rightfully relocated upon lands obtained by City for the benefit of the District, all for the purpose of giving the District the same rights it enjoys in currently held easements and /or rights of way. In all circumstances the District shall be afforded sufficient space, same meaning an area approximately 20 feet in width above ground, to install, construct, maintain, operate and /or replace its waterlines, appurtenances and facilities; provider further, that all waterlines, appurtenances and facilities shall be spaced pursuant to ODEQ rules and regulations, whether above or below ground; and WHEREAS, the City will provide the legal documents to the District that show and describe the easements and /or rights -of -way upon which the District's facilities will be relocated, and City herein guarantees title to such easements and /or rights -of -way and agrees to indemnify, defend and hold District harmless from any suits involving the validity, existence or the District's rights in and to use said easements and /or rights -of -way, and; WHEREAS, the City will be responsible for all tasks to complete the required relocation work including but not necessarily limited to field surveys, design and plan preparation, reviews, permitting, bidding and construction, all being subject to the review and written approval of the District. The design and construction work will be performed in complete conformance with the current Standards for Materials and Construction of the District (see attachment) and; WHEREAS, the City will be responsible for all associated costs including the District's legal expenses pertaining to the project, and expenses to have the District's own engineer review and comment on the plans for the required relocation work, attend meetings and prepare related correspondence, and technical guidance, and; if there is a "betterment requested by the District ", the District will cover the prorated portion of the additional cost for engineering and plan review by the District's Engineer. WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by the United States by either party, and expended under its regulations, that acceptance of work and procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals applying to it as a Federal Project; provided, however, if the District uses federal money to pay for a "betterment" and the "betterment" necessitates an environmental study other than what is necessary for the underlying project, then the District shall bear the costs of the environmental study. Otherwise, City shall pay for all other environmental study. WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws, rules, regulations, ordinances, orders, and required approvals applicable to it or the Project, whether by reason of being a Federal Project or otherwise, and; WHEREAS, the City and /or District both separately or together reserve the right to cancel this Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the District, and; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto agree as follows: 1. City will pay all costs associated with or related to the relocation of the District's waterlines, appurtenances and facilities, including costs of easements and /or rights -of -way, except for the sum of $151.181.40 to be paid by the District. The District shall pay 50% of its portion prior to construction with the remaining 50% after receipt from City of Record Drawings pursuant to Paragraph 14 below; provided, however, should City fail to provide Record Drawings pursuant to Paragraph 14, then pursuant to said paragraph the District is entitled to produce Record Drawings, and the parties agree the District may thereafter take any amounts spent in doing so from the portion the District is obligated to pay pursuant to this Agreement. Should the District spend more in producing Record Drawings than it is required to pay under this Agreement, the District will pay nothing, and City shall pay District the balance expended in producing Record Drawings. City shall immediately notify the District, in writing, of any delay claim made by a contractor and pertaining to the District's portion of the project. 2. City will prepare, or have prepared, engineered drawings showing the present, temporary and proposed location of the District's facilities in both plan and profile views, with reference to the centerline of survey and /or the new and existing easement and /or right -of -way lines using control stationing and state plain coordinates, if applicable. The plans shall delineate the details of the work including, but not necessarily limited to, alignment geometry, pipe materials and pressure class, fitting types and end conditions, restraints, depth of cover and regulatory mandated separation distances from other utilities. 3. City shall provide District two (2) sets of drawings (11x17) for every review required for the project, whether required by the City or the District. 4. The City will comply with all applicable laws, rules, statutes, ordinances and regulations (collectively hereinafter referred to as "laws ") pertaining in any way to the project, including, without limitation, those necessary to meet the Oklahoma Department of Environmental Quality (ODEQ) requirements for pollution prevention, including discharges from storm water runoff on this project, spacing between utilities, and required depth of facilities. Further, City agrees to secure a Storm Water Permit from ODEQ, when required. City represents and agrees that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, and the storm water pollution prevention plans contained in the plans constitute the Storm Water Management Plan for the project. City agrees to have daily operational control of those activities, at the site, either through its third party representative or in cooperation with ODOT's project manager, necessary to ensure compliance with plan requirements and permit conditions. City agrees to make sure that the contractor files any Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant Discharge Elimination System Permit with ODEQ, which authorizes the discharge of storm water associated with construction activity from the project site identified in this document. Such drawings will be attached to and become a part of this agreement. S. City and the District agree to comply fully with all funding agency requirements, if any, and as applicable. 6. Upon completion of the plan review process, and written notice by District to City of the District's approval of the plans, City agrees to provide the District with two (2) sets of the final plans (11x17) for use during bidding and construction. 7. City agrees to provide the District with two (2) sets of all shop drawing submittals for the District's water line(s) and related appurtenances and facilities, and shall not allow the installation of any materials without prior written approval from the District. The District shall review and comment on each submittal and respond to the City of Owasso within 10 business days of receiving the submittal for review. 8. City agrees to include the District in all coordination and construction progress meetings for the water line relocation portion of the project and to provide two (2) copies of all related project correspondence. 9. District will have at least one representative who will review and inspect the Work and progression on the Project, said representatives to be paid for at District's sole expense. City agrees to effectively communicate with the District's representative(s) regarding construction issues and related concerns. Effective communication shall include, but not necessarily be limited to, written documentation describing any proposed changes to the District's existing and /or new facilities. 10. City agrees to provide for a qualified inspector, or inspectors, as the case may dictate, that will be on site during the relocation work. If applicable, ODOT's inspector shall serve as ODOT's and City's representative and will work with the District and its representatives) as a liaison. The City's inspector will be responsible for documenting all day -to -day communications with the District during the construction work. It is agreed that the District's representative shall not direct any field changes with the Construction Contractor that haven't been previously approved in writing by the City and /or City's inspector. 11. City agrees to consider and act upon reasonable changes requested by the District that varies from the approved plans and bid documents. It is anticipated that certain changes may be required as the result of unforeseen obstacles and /or other utility or roadway changes. The cost for changes of this nature will be paid entirely by the City. Changes that are not the result of unforeseen obstacles and result in betterments beyond the scope depicted in the final approved plans and bid documents shall be paid by the District and will be agreed upon in writing before any work is performed; provided, however, if such agreement cannot be reached between City and the District then this Agreement shall be considered null, void and terminated. 12. The District's representatives shall have any and all reasonable access to the project site during the installation of the District's water line(s), appurtenances and facilities during the project roadway and /or bridge construction to protect their new and existing water lines. The District's project representative shall have final approval of all trenching, bedding, haunching, backfilling and final grading over the District's water line, installation of all valves, hydrants, restraints, pipes, meters and other appurtenances and facilities. Trenches shall remain open until the end of the work day, so the District's representative can approve them for backfilling. Any conflicts with the installation of the District's waterlines, appurtenances or facilities in relation to the overall project construction shall be presented to the District and /or District's Engineer for resolution. Safety vest and hard hat must be worn by the District representative while present of the job site. 13. City agrees to allow the District to be present when pressure testing and disinfection of its water lines, appurtenances and facilities, and City will provide approval to the Contractor only after receiving written final approval from the District. 14. City agrees to assure minimum down times for the transfer of all services. 15. City agrees to provide the District with two (2) complete sets of Record Drawings for the Project. The Record Drawings shall be provided in both hard copy and electronic format. The electronic format shall be on compact disk that includes design files that are directly compatible with AutoCAD Lt 2007, or any other program approved by the District. If City fails to provide two (2) complete sets of Record Drawings, District shall have the right to survey, pothole, review existing records and anything necessary to draft Record Drawings, and all the expenses associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1. 16. The District shall pay no costs or expenses other than the amount set forth above, if any. Any cost or expense which is not specifically allocated to the District, in writing, shall be paid by City. 17. Should any future relocation be required with respect to the District's waterlines, appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in writing. After relocation and upon final approval of the District, the District will assume all operational ownership and maintenance responsibilities of the District's waterlines, appurtenances and facilities. 18. City states that no building, structure, fence, wall or other above ground structure or obstruction will be placed, erected, installed or permitted upon the area set aside as an easement or right -of -way for the District (defined above as being an area approximately 20 feet in width, above ground, and subject further to ODEQ spacing rules and regulations); provided, however, that the installation of landscaping and /or paving may occur in said easement or right -of -way area under the condition that the District shall not be responsible in any manner to repair any damage to such pavement (including, without limitation, roadways, driveways and sidewalks, whether asphalt, concrete, rock or any other material) or landscaping in relation to the District's installation, repair, replacement, operation, maintenance or any other District activity associated with or relating to its waterlines, appurtenances and facilities (including, without limitation, damage caused by excavation and damage occasioned by a water leak or waterline "blow out "). District shall bear no obligation whatsoever for any damages or expenses associated with any such landscaping, pavement, or any other structure on, at or near the area given the District to install, maintain, operate, repair or replace its waterlines, appurtenances and facilities. 19. If the District's waterlines, appurtenances or facilities are damaged through no fault of the District, the party damaging such waterlines, appurtenances and facilities shall be responsible for all repair costs, and for the cost of water lost at the then existing rates of the District. 20. The Recitals stated above are considered material terms of this Contract, and the parties agree to be bound by all statements and representations made in the Recital section above, and said Recital section shall be considered a part and parcel of the parties' bargained for exchange. 21. It is understood that this Agreement does not change the rights or obligations of the District or the City as they exist in accordance with present State Law. 22. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein, and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be binding on the parties hereto and their respective successors and assigns. 23. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or unenforceable under applicable law, such part shall be ineffective to the extent of such invalidity only, without in any way affecting the remaining parts of such provision or the remaining provisions, terms, covenants or conditions of this Agreement. 24. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and maintained in Washington County, State of Oklahoma, which shall be the venue of any such action. 25. Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorney's fees, associated with such action. 26. Entire Agreement, This Agreement represents the entire, integrated agreement between the City and District, and supersedes all prior negotiations, proposals, representations, commitments, understandings, contracts or agreements made or entered into by the parties, either written or oral, with respect to the matters and terms covered by this Agreement. Additionally, this Agreement may not be modified or amended except by a written instrument executed by both parties. 27. Duplicate Originals. This Agreement may be executed in duplicate originals, each such duplicate original shall be deemed to be an original, and all such duplicate originals taken collectively shall constitute one instrument for all purposes. 28. Notwithstanding any other provision herein stated, it is expressly understood that this Agreement is strictly by and between City and the District, and provided further no other entity is deemed to be a beneficiary of this Agreement, whether an intended beneficiary, or otherwise, and whether reference be made to another entity or class of entity, or not. IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be executed by their duly authorized officers on the day and year last below written. WASHINGTON COUNTY RURAL WATER DISTRICT NO. 3: in (Title) (Date) THE CITY OF OWASSO, OKLAHOMA A MUNICIPAL CORPORATION: Mayor - Lyndell Dunn Date: _February 6, 2018 ATTEST: (SEAL) City Clerk - Sherry Bishop APPROVED AS TO FORM: City Attorney - Julie Lombardi REAL People• RF4L CM uliREAL Cemmunity TO: The Honorable Mayor and Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Ordinance 1124 Coffee Creek Lift Station and Force Main Assessment Area DATE: February 2, 2018 BACKGROUND: The Coffee Creek lift station and force main were constructed in 2002. Per the October 2016 Wastewater Master Plan, the lift station pumps, wet well and generator, as well as the 8" force main are in need of replacement and upgrade by 2020. The lift station is currently operating at approximately 90% of its rated capacity and provides service to Lake Valley and Coffee Creek subdivision, as well as several commercial developments along the east side of Highway 169. Additional development in this area is anticipated to occur over the next 5 to 15 years, at which time, the projected sanitary sewer flow will exceed the capacity of the lift station and force main. In November 2017, Public Works staff began discussions with Kellogg Engineering concerning needed improvements to the Coffee Creek lift station and force main in order to accommodate the current and future sanitary sewer flows within the basin. PROPOSED ORDINANCE: Section 17 -301 of the Code of Ordinances explains a "Designated Sewer Improvement" and a "Sewer Assessment Area" and how fees are to be established. Language in paragraph "J" relates to the opportunity for properties not located within the Sewer Assessment Area to request "connection." This ordinance proposes that the language be amended to include "connection to or utilization of capacity within a 'Designated Sewer Improvement. "' As with other sanitary sewer improvements, staff is recommending that any development utilizing the capacity of the lift station and force main would be required by ordinance to pay a per - acre assessment fee to the OPWA. The proposed ordinance would add Section 17 -307 establishing the Coffee Creek Sewer Lift Station and Force Main Improvement Assessment Area. The ordinance would establish an assessment area for properties that are within the basin and authorized to utilize capacity within the Coffee Creek Lift Station and Force Main Infrastructure. The complete basin includes a total of 750 acres as depicted on the attached map. The existing residential and commercial development utilizing the current sanitary sewer service totals 412 acres, leaving a total of 338 acres remaining in the basin. PROPOSED ASSESSMENT FEE: Once engineering design, land acquisition and construction is complete, the project cost related to the capacity increase divided by the remaining acreage will be calculated to determine the proposed assessment fee. At that time, a resolution will be recommended to the OPWA for consideration. RECOMMENDATION: Staff recommends approval of Ordinance 1 124 amending Section 17- 301(J) Designated Sewer Improvements and adding Section 17 -307, establishing the Coffee Creek Lift Station and Force Main Improvement Assessment Area. ATTACHMENTS: Ordinance 1124 Assessment Area Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1124 AN ORDINANCE AMENDING PART 17, UTILITIES, CHAPTER 3, SEWER SYSTEM, BY AMENDING SECTION 17- 301(J), DESIGNATED SEWER IMPROVEMENTS, AND ADDING SECTION 17 -307, ESTABLISHING THE COFFEE CREEK SEWER LIFT STATION AND FORCE MAIN IMPROVEMENT ASSESSMENT AREA, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION 1: Part 17, Utilities, Chapter 3, Sewer System, Section 17- 301(J) Designated Sewer Improvements of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: J. Properties not located within a "Sewer Assessment Area" may request connection to or utilization of capacity within a "Designated Sewer Improvement" Upon approval of the connection, payment of the assessment becomes mandatory and shall be due upon the approval of a final plat. Properties which have already been developed shall pay such assessment upon connection to or utilization of capacity within a "Designated Sewer Improvement." SECTION 2: Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 17 -307 COFFEE CREEK SEWER LIFT STATION AND FORCE MAIN IMPROVEMENT ASSESSMENT AREA The Coffee Creek Sewer Lift Station and Force Main Improvement Project will be constructed to accommodate the sanitary sewer needs for existing and future development and is hereby established as a "Designated Sewer Improvement." The area depicted on the map attached as Exhibit "CCSLSFMI" shall be made a part of this ordinance and shall be designated as the Coffee Creek Sewer Lift Station and Force Main Improvement (CCSLSFMI) Assessment Area. SECTION 3: REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION 4: SEVERABILITY If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. SECTION 5: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 6: CODIFICATION The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified in Part 17, Chapter 3, as Section 17- 301(J) and Section 17 -307. PASSED by the City Council of the City of Owasso, Oklahoma on the 6th day of February, 2018. (SEAL) ATTEST: Sherry Bishop, City Clerk Lyndell Dunn, Mayor APPROVED as to form and legality this 61h day of February, 2018. Julie Lombardi, City Attorney Page 2 of 2 Ordinance 1124 r A II gr 1 3 l;, -1 ' +.=i: d61h SI I:. _��, +: • 1. . r F.cr.0 1 1 - .4 -.. � � ,I .: ,r -- E90olh St h.' - Z I. x oi}h S.N•1 9E RII�\+x�` 1 —yw�_ 1 ax"..t1 oC-W ©201 8 Goole Imagery U_Jie, Dlg 1„IClox L�nds'lCO;,.mlas io.:es Crh„im gory Prca•am,USDA sd REAL People -REALC tier -REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney SUBJECT: Settlement Approval in Calvert & Raymer v. City of Owasso DATE: February 2, 2018 BACKGROUND: On or about November 23, 2016, Plaintiffs Ashley Calvert and Sarah Raymer were passengers in a vehicle owned by Plaintiff Hannah Raymer, and were involved in an automobile accident with an automobile driven by a City of Owasso employee. The accident was determined be the fault of the City's employee. Ashley Calvert and Sarah Raymer sustained injuries as a result of the accident, and required medical treatment as set forth in the attached demand letter. The vehicle owned by Hannah Raymer was found to be a total loss. As a result of the injuries sustained by the Plaintiffs, they incurred permanent injuries, pain and suffering and lost wages. They have requested $53,170.69 in total damages to settle each of their claims against the City of Owasso. RECOMMENDATION: Staff recommends the City Council approve the proposed settlement in the amount of $53,170.69 and further authorize payment of the settlement to Ashley Calvert, Sarah Raymer and Hannah Raymer, their attorney and any other necessary parties. ATTACHMENT: Demand Letter Julie, Attached are copies of Medical specials incurred by Ashley Calvert and Sarah Raymer, as well as information relating to the total loss to Hannah Raymer's 2008 Hyundai. Accordingly please accept this email as my clients demand for settlement. The following is a summary of their specials: Ashley Calvert St. Francis South 2783.96 EMP Er Phy 472.50 Radiology Consult not rec'vd Garret Watts, ortho 771.00 Dr. Gary Lee 1245.00 Cate Chiropractic 3730.00 Tulsa PRC 3645.00 Urgent Care not rec'vd Envision (CT) 1005.00 Tulsa Diag. Imag. 3600.00 Total $17,252.46 Sarah Ravmer St. Francis South 1181.00 EMP ER Phy 472.50 Radiology Consultant not rec'vd Cate Chiropractic 3650.00 Dr. David Traub 700.00 Tulsa Diag, Imag. 3600.00 Total $9,603.50 Hannah Ravmer 2008 Hyundai 3059.00 Tow yard Lien 1761.68 Loss of use ($25 per /d)350.00 Total $5170,68 Accordingly, please consider settling this matter for $30,000 for Ashley, $18,000 for Sarah, and $5170.69 for Hannah. Please feel free to contact me with any questions you may have and I look forward to hearing your response. Respectfully, .&Y'le?Z. srarrdlet Attorney at Law 4325 East 51" St Suite 103 Tulsa OK 74135 Phone: 918 -477 -7000 Pax. 918 -477 -7033 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01120118 Department Payroll Expenses Total Expenses 105 Municipal Court 5,935.41 8,795.78 110 Managerial 24,625.01 34,991.17 120 Finance 16,608.09 24,979.74 130 Human Resources 8,439.18 13,290.74 160 Community Development 17,993.59 28,362.53 170 Engineering 18,102.34 27,470.62 175 Information Systems 14,498.21 22,073.84 181 Support Services 8,678.95 13,033.26 190 Cemetery 1,336.50 2,007.14 201 Police Grant Overtime 2,259.42 2,289.21 215 Central Dispatch 22,925.38 38,968.98 221 Animal Control 3,754.72 5,598.84 280 Emergency Preparedness 2,115.38 2,551.14 370 Stormwater /ROW Maint. 8,404.70 12,819.80 515 Park Maintenance 7,965.80 12,622.77 520 Culture /Recreation 8,041.26 12,663.79 550 Community- Senior Center 4,922.30 6,733.85 580 Historical Museum 664.40 745.98 710 Economic Development 3,496.85 5,281.37 General Fund Total 180,767.49 275,280.55 185 Garage Fund Total 7,301.57 11,706.08 255 Ambulance Fund Total 553.85 621.86 250 Fire Fund 37 Total 153,234.98 233,095.07 201 Police Fund 38 Total 146,886.83 225,366.45 300 Streets Fund 39 Total 15,102.65 24 032.77 370 Stormwater Fund 27 Total 1,734.82 2,855.23 150 Worker's Compensation Total - 720 Strong Neighborhoods Total 3,924.19 5,736.44 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 211/2018 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 59,342.33 HEALTHCARE MEDICAL SERVICE 84,589.64 HEALTHCARE MEDICAL SERVICE 34,363.77 HEALTHCARE MEDICAL SERVICE 43,577.56 HEALTHCARE MEDICAL SERVICE 56,529.39 HEALTHCARE MEDICAL SERVICE 0.00 ADMIN FEES 13,727.35 HCC LIFE INSURANCE STOP LOSS FEES 45,195.15 HEALTHCARE DEPT TOTAL 337,325.19 DELTA DENTAL DENTAL MEDICAL SERVICE 6,472.19 DENTAL MEDICAL SERVICE 4,152.90 DENTAL MEDICAL SERVICE 0.00 DENTAL MEDICAL SERVICE 0.00 DENTAL MEDICAL SERVICE 0.00 ADMIN FEES 0.00 ADMIN FEES 0.00 DENTAL DEPT TOTAL 10,625.09 VSP VISION MEDICAL SERVICES 0.00 VISION MEDICAL SERVICES 0.00 ADMIN FEES 1,149.06 ADMIN FEES 2,286.22 VISION DEPT TOTAL 3,435.28 HEALTHCARE SELF INSURANCE FUND TOTAL 351,385.56 O K L A H O M A aEPARTMENI OF ENVIRONMENTAL QUALITY SCOTT THOMPSON ctor Executive Dire OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY January 09, 2018 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072170902 Western Sun Federal Credit Union Facility No. S -21310 Dear Mr. Stevens: MARY FALLIN Governor Enclosed is Permit No. SL000072170902 for the construction of 262 linear feet of twelve (12) inch PVC sanitary sewer line, 275 linear feet of eight (8) inch PVC sanitary sewer line, and all appurtenances to serve the Western Sun Federal Credit Union, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on January 09, 2018. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, u Construction Permit Section Water Quality Division QK/HH /RC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Malek E. Elkhoury, P.E., Khoury Engineering, Inc. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink 40 0 K L A H 0 M A SCOTT A. THOMPSON DEPARTMENT OF ENVIIDNMENIAIODALIIY MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072170902 SEWER LINES FACILITY No. S -21310 -a#-.Pk lYiOZKiP II January 09, 2018 Pursuant to O.S. 27A 2-6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 262 linear feet of twelve (12) inch PVC sanitary sewer line, 275 linear feet of eight (8) inch PVC sanitary sewer line, and all appurtenances to serve the Western Sun Federal Credit Union, located in NE /4, NW 14, NE /4, of Section 9, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved January 09, 2018. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1611 printed an recycled paper With soy Ink c 0 K I A H 0 M A SCOTT A. THOMPSON DEPARTMENT Of ENYMONMENIAI OUAIIIY MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072170902 SEWER LINES FACILITY No. S -21310 7 *-.MkJ ildi7�E�1.11�il 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 - 4(c)(3). 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101.1677 printed on recycled paper with soy Ink CIP 0 K I A H 0 rd A SCOTT A.THOMPSON DEPARTMENT OFENYIRONMENiAIOUAIIIY MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072170902 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper WITT wy Ink 40