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HomeMy WebLinkAbout2018.02.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY 6�po Council 109 N Chambers, Old h, Owasso, OKr74055ding G\et�5 , E\re p Regular Meeting 011 Tuesday, February 20, 2018 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roil Cali 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 6, 2018, Regular Meeting • February 13, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a utility tractor Chris Cook Staff recommends approval to purchase a new Kubota MX5200 utility tractor with attachments from Kubota Center of Tulsa, Oklahoma, in the amount of $39,513.22 per the Oklahoma State Bid Contract SW196. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 2(3!18 • Monthly Budget Status Report - January 2018 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 16, 2018. Sherry Bishop, Clerk Ir OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 6, 2018 The Owasso Public Golf Authority met in regular session on Tuesday, February 6, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 2, 2018. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:14 pm. 2. Roll Call Present Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager - Warren Lehr Absent Vice - Chair- Chris Kelley Trustee -Jeri Moberly 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • January 16, 2018, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $29,404.62. YEA: Bonebrake, Bush, Dunn NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager No report 6. Report from OPGA Attorney No report 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 1/20/18 OPGA February b, 2018 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn NAY: None Motion carried 3 -0 and the meeting adjourned at 8:15 pm. Lyndell Dunn, Chair Juliann M. Stevens, Deputy City Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 13, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 13, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, February 9, 2018. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Mayor /Chair- Lyndell Dunn Vice - Mayor /Vice -Chair - Chris Kelley (leaves meeting at 6:50 pm) Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to the bids and construction contracts for the Police Headquarters Building Renovation Project Scott Chambless and Jason Woodruff presented the item and discussion was held. It was further explained that an item would be placed on the February 20, 2018, City Council agenda for consideration and action. 3. Discussion relating to Economic Development Strategic Plan Chelsea Feary presented the item. Ms. Moberly reported on comments made during the February Owasso Economic Development Authority meeting. Discussion was held. 4. Discussion relating to Community Development items A. Update to Owasso Zoning Code B. Annexation (OA 18 -01) - NW Corner of E 86 St N and N 161 E Ave Bronce Stephenson presented Items 4A and 4B and discussion was held. It was further explained that a community meeting will be held on March 29, 2018, to receive citizen input on the amended zoning code and Item 4B would be placed on the February 20, 2018, City Council agenda for consideration and action. 5. Discussion relating to the Surface Transportation Program Grant Application Dwayne Henderson presented the item and discussion was held. It was further explained that an item would be placed on the February 20, 2018, City Council agenda for consideration and action. 6. Discussion relating to the Water and Sewer Utility Rate Study Annual Report Linda Jones presented the item and discussion was held. Owasso City Council, OPWA & OPGA February 13, 2018 Page 2 7. Discussion relating to rates and fees A. Recycle Center B. Utility Billing C. Water Taps & Sewer Taps Sherry Bishop presented the item and discussion was held. It was further explained that an item would be placed on the March 13, 2018, work session for additional discussion. 8. Discussion relating to appointments for citizen committee vacancies Mayor Dunn presented the item and discussion was held. It was further explained that an item would be placed on the February 20, 2018, City Council agenda for consideration and action. 9. Discussion relating to City Manager items • Budget amendment related to Alarm Registrations • Community Development Block Grant (CDBG) Public Hearing • Monthly sales tax report • City Manager report Mr. Lehr advised that an item would be placed on the February 20, 2018, City Council consent agenda to appropriate revenues and expenditures related to alarm management services; and, the required public hearing for CDBG funding would be held on March 6, 2018, during the City Council meeting. Linda Jones presented the monthly sales tax report and discussion was held. Mr. Lehr reported on recent Police Department traffic enforcement efforts and public education campaigns using various media. 10. City Council /Trustee comments and inquiries Councilor Bonebrake expressed appreciation for communications between the Police Department, Owasso Public Schools, and parents during the recent school lock -down events. 11. Adjournment Mayor Dunn adjourned the meeting at 9:42 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Deputy City Clerk Claims List - 2/20/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK ADVANCE AUTO -FUSES $5.60 JPMORGAN CHASE BANK LOWES -TOOLS $71.98 CART OPERATIONS -Total $77.78 AEP IPSO ELECTRIC USE $783.34 AT &T LONG DISTANCE PHONE $0.43 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $150.96 COURSE MAINT -Total $934.73 JPMORGAN CHASE BANK AMUNDSEN -ICE MACHINE $254.00 JPMORGAN CHASE BANK UNITED LINEN- RENTAL $30.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $4.97 FOOD & BEV -Total $288.97 AEP /PSO ELECTRIC USE $829.38 AT &T LONG DISTANCE PHONE $0.33 AT &T LONG DISTANCE LONG DISTANCE PHONE $35.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $377.94 GOLF ADMIN -Total $1,24161 JPMORGAN CHASE BANK CUTTER &BUCK- UNIFORMS $480.98 GOLFSHOP -Total $480.98 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $5,152.31 JPMORGAN CHASE BANK CUTTER &BUCK- MERCHANDI $39.01 JPMORGAN CHASE BANK EXECUTIVE - COFFEE $83.99 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE $337.90 JPMORGAN CHASE BANK PING- MERCHANDISE $415.81 JPMORGAN CHASE BANK SAMS -FOOD $24.94 JPMORGAN CHASE BANK WALMART -FOOD $4.96 OPGA -Total $6,058.92 OPGA -Total $9,084.99 OPGA Grand Total $9,084,99 1 )Wks s� Real PwPle I Rwl Cha wet • Rwl Co munity TO: The Honorable Chair and Trustees Owasso Public Golf Authority FROM: Chris Cook Bailey Ranch Golf Club - Golf Course Superintendent SUBJECT: Utility Tractor Purchase DATE: February 16, 2018 BACKGROUND: The FY 2017 -2018 OPGA, Bailey Ranch Golf Maintenance budget includes funding for the purchase of a new utility tractor. This equipment will be used almost daily by the grounds department to perform miscellaneous tasks such as: material handling, irrigation repairs, and in- house construction work. A 1987 John Deere front -end loader is currently used as the primary project tractor. This aging tractor has proven over the years to be inadequate for completing projects in- house, and has forced the Bailey Ranch Grounds Department either to rent the necessary equipment or borrow from other departments. PROPOSED EQUIPMENT: Staff proposes to purchase a new Kubota MX5200 utility tractor through the Oklahoma State Bid process. The proposed utility tractor will include the following options: 4WD, front -end loader with 66" bucket and pallet forks, 9 -foot backhoe with thumb attachment, and shade canopy with work lights. FUNDING: The FY 2017 -2018 OPGA budget for Bailey Ranch Golf Club Grounds Department includes $40,000 for the purchase of a utility tractor. RECOMMENDATION: Staff recommends approval to purchase a new Kubota MX5200 utility tractor with attachments from Kubota Center of Tulsa, Oklahoma, in the amount of $39,513.22 per the Oklahoma State Bid Contract SW 196. ATTACHMENT: Tractor/ Equipment Estimate BHbotaCenterwestlelss e : R 47o%% -wog 7700 New $d Wlpa Road BenlnnLLe. Ce 918331 -9100 TLA a, OK 74131 1' 918. 724.1565 • SW- 324.1555 &,t ,...CK 918- I3/ -NSS 400"k Fam: 918- 727.2846 H...I.. AR 9d7&7434WW www.ku0otaaenter.com Pryor. OK 91 &82 }3N5 ShIPTo: SAME AS BELOW Inmalw To: CITY OF OWASSO PO BOX 180 OWASSO OX 7dO55.0180 Stanch DO - WEST TULSA DLL. Time hp 01/10/2018 14:30:40 (0) 1 Account No Phone No Est NO 02 OWASS006 QO2727 Shlo YW Purthaw Order Tam ID No Sakspmrson WYATT CASTOR WC EQUIPMENT ESTIMATE - NOT AN INVOICE Description •* Q U O T H " EXPIRY DATE: 02/09/2018 Amount Stock #: 025206 Serial #: 61027 22000.00 New KU MX5200HST New KUBOTA MX5200HST TRACTOR With Rd Tires Stock #: 025207 New KU LA1065 New KUBOTA LA1065 LOADER Stock #: 026558 New KU BR92 New KUBOTA BH92 BACKHOE Serial #: B6331 Serial #: A8981 Stack #: 017796 Serial #: 1127006 New LP PPL3048 New LANDPRIDE PPL30d8 PALLED' FORKS Sale # 01 Subtotal: TOTAL: Sale # 02 Subtotal: TOTAL: Sale # 03 Subtotal: TOTAL: Sale # Od Subtotal: TOTAL: ADDITIONAL PARTS 22000.00 22000.00 5000.00 5000.00 5000.00 7572.76 7572.76 7572.76 967.00 967.00 967.00 SH90A SUB FRAME BH4978 Qty: 1 Price: 1223.63 1223.63 RUBBER SHOES L9467 2 120.90 2dl.80 CANOPY E113d 1 368.75 368.75 MOUNTING BRKT E1136 1 181.25 181.25 Thank You for your business! �� wr ,.:.,, - MobotaCenterWestlulsa Si .AR Ai4b1.2618 FI t °.9 Bm IlIe, PR 6/0- 11,5909 77D0ie CK 741 Road (ynl rke. C6 918.331X155 TLL9e, CK 7X131 EoliWe. on 918-731.9055 --^ k 3:7 fiF ifL Sid 2241 %5 • SW -324-1565 i,l t' �-9 Cc�• � Fax: 918- 227.2E46 Gtwe. tl( 918- 191 -9W0 ~ UD-' d GS www.kubotaceetel.com NnP"'. CB 918.16ii1a5 54ily TO: , SAME AS BELOW Immice TO: CITY OF OWASSO PO BOX 180 OWASSO OK 7d055 -0180 Branch E1139 08 - WEST TULSA 106.25 Date Time 1 632.78 Page 01/10/2018 14:30:60 (0) 1 607.63 2 Aet9unt no Phone No 463.13 E0 N5 02 1 OWASS006 Miscellaneous Charges /Credits Q02727 Ship YM Purchase Order Tax ID No SERVICE 6 HANDLING FEE 1 89.00 89.00 SaT.rn WYATT CASTOR WC EQUIPMENT ESTIMATE - NOT AN INVOICE - Deacription '* Q U O T E fe EXPIRY DATE: 02/09/2018 Amount WK LIGHT E1139 1 106.25 106.25 72" 0 A BUCKET L2236 1 632.78 632.78- 66" Q A BUCKET L2256 1 607.63 607.43 THUMB KIT EH1976 1 463.13 463.13 Miscellaneous Charges /Credits EXTENDED WARRANTY Qty: 1 Price 1325.00 1325.00 SERVICE 6 HANDLING FEE 1 89.00 89.00 Parts Total: 2559.46 Miscellaneous Charges /Credits Total: 1414.00 Subtotal: 39513.22 Authorization: Quote Total: 39513.22 Thank You for your business! Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/03118 Payroll Expenses 2,518.75 1,910.51 7,843.96 1,669.07 4,105.75 Total Expenses 4,032.50 2,145.14 12,846.03 2,593.85 5,965.75 FUND TOTAL 18,048.04 27,583.27 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of January 31, 2018 January 31, 2018 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees $ 19,883 $ 257,380 $ 538,200 47.82% Merchandise sales 5,368 63,891 135,000 47.33% COS - merchandise (4,336) (47,302) (104,000) 45.48% Cart Rental 3,652 74,006 125,000 59.20% Food & beverage 7,177 78,711 161,376 48.77% COS -- food & beverage (2,573) (33,585) (67,215) 49,97% Other Revenue 469 1,065 700 152.10% TOTAL OPERATING REVENUES $ 29,640 $ 394,165 $ 789,061 49.95% OPERATING EXPENSES: Golf Shop $ (11,155) $ (74,695) $ (141,375) 52.83% Cart Operations (7,256) (63,032) (115,127) 54.75% Golf Course Maintenance (49,819) (411,508) (719,509) 57.19% Food & Beverage (4,562) (70,119) (139,962) 50.10% Golf Administration (17,199) (130,127) (222,970) 58.36% TOTAL OPERATING EXPENSES $ (89,990) $ (749,482) $ (1,338,943) 55.98% OPERATING INCOME (LOSS) $ (60,350) $ (355,317) $ (549,882) Transfer from General $ 50,000 $ 150,000 $ 649,882 23.08% Transfer from OPWA - - 326,201 0.00% TOTAL OTHER REVENUES $ 50,000 $ 150,000 $ 976,083 15.37% NET INCOME (LOSS) $ (10,350) $ (205,317) $ 426,201 ENCUMBRANCES OUTSTANDING $ (63,576) FUND BALANCE (Budgetary Basis) Beginning Balance (3,343,985) (3,343,985) Ending Balance $ (3,612,878) $ (2,917,784)