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Home My WebLink About2018.03.06_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building �r 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 6, 2018 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 20, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 2/17/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 2, 2018, Sherry Bish656, City Clerk The City of Owasso encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least 48 hours prior to the scheduled meeting is requested so that we can make the necessary accommodations. Contact the City Clerk's office at 918- 376 -1502. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 20, 2018 The Owasso Public Golf Authority met in regular session on Tuesday, February 20, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 16, 2018. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:02 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice-Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 6, 2018, Regular Meeting • February 13, 2018, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $9,084.99. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of a utility tractor Chris Cook presented the item recommending approval to purchase a new Kubota MX5200 utility tractor with attachments from Kubota Center of Tulsa, Oklahoma, in the amount of $39,513.22 per the Oklahoma State Bid Contract SW196. OPGA February 20, 2018 Page 2 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the purchase of the Kubota MX5200 utility tractor with attachments, as recommended per the Oklahoma State Bid. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 6. Report from OPGA Manager None 7. Report from OPGA Attorney None 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 2/3/18 • Monthly Budget Status Report - January 2018 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Ms. Moberly moved, seconded by DR. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:09 pm. Lyndeil Dunn, Chair Lisa Wilson, Minute Clerk Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK LOWES -VALVE SHUT OFF $9.98 JPMORGAN CHASE BANK TIMMONS OIL -FUEL $1,792.15 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total $5,396.51 AT &T CONSOLIDATED PHONE $12.04 JPMORGAN CHASE BANK BWI- HERBICIDE $4,950.00 JPMORGAN CHASE BANK BWI - PREEMERGENT $84.65 JPMORGAN CHASE BANK CHEMSEARCH -OIL $136.75 JPMORGAN CHASE BANK HOME DEPOT -SPRAY PAIN $15.92 JPMORGAN CHASE BANK KANSAS GOLF - BEDKNIVES $600.75 JPMORGAN CHASE BANK LAWSON PRODUCTS -WHEEL $105.49 JPMORGAN CHASE BANK LODGING EXPENSE $766.79 JPMORGAN CHASE BANK LOWES -SPRAY PAINT $9.96 JPMORGAN CHASE BANK LOWES- TOOLS /PARTS $79.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $43.08 JPMORGAN CHASE BANK OREILLY -AIR FILTER $11.23 JPMORGAN CHASE BANK OREILLY- BATTERY $94.14 JPMORGAN CHASE BANK OREILLY -BELT $7.10 JPMORGAN CHASE BANK OREILLY- FILTERS $69.73 JPMORGAN CHASE BANK OREILLY -PART $53.99 JPMORGAN CHASE BANK OREILLY- RETURN ($79.27) JPMORGAN CHASE BANK PROF TURF PROD -PARTS $202.24 JPMORGAN CHASE BANK TRAVEL EXPENSE $144.65 KEELING COMPANY REPAIR PARTS $69.89 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $27.00 UNIFIRST HOLDINGS LP SHOP TOWELS $57.52 UNIFIRST HOLDINGS LP UNIFORM SERVICE $39.78 WATER UTILITIES SERVICES, INC IRRIGATION PARTS $360.21 COURSE MAINT -Total $9,023.24 JPMORGAN CHASE BANK SAMS- SUPPLIES $59.46 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $79.01 JPMORGAN CHASE BANK WALMART- SUPPLIES $8.84 FOOD & BEV -Total $147.31 AT &T CONSOLIDATED PHONE $96.30 JPMORGAN CHASE BANK COX -CABLE $76.47 JPMORGAN CHASE BANK MURPHY - SUPPLIES $333.87 JPMORGAN CHASE BANK OK GOLF -OGA DUES $100.00 JPMORGAN CHASE BANK SOUTH CENTRAL- TRAININ $180.00 LAURA FRITZ AD DESIGN $100.00 GOLF ADMIN -Total $886.64 I Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK PGA - REFUND ($50.00) JPMORGAN CHASE BANK USPS- POSTAGE $18.00 GOLFSHOP -Total ($32.00) JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,294.52 JPMORGAN CHASE BANK GRT PLAINS - BEVERAGE $185.88 JPMORGAN CHASE BANK PING - MERCHANDISE $2,143.58 JPMORGAN CHASE BANK REASORS -BEER $162.93 JPMORGAN CHASE BANK SAMS -FOOD $527.90 JPMORGAN CHASE BANK TEXOMA GOLF- MERCHANDI $13.29 JPMORGAN CHASE BANK WALMART -FOOD $160.63 OPGA -Total $4,488.73 OPGA -Total $19,910.43 OPGA Grand Total $19,910.43 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/17/18 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,462.75 3,969.63 605 Cart Operations 1,645.69 1,847.78 610 Golf Course Operations 7,742.56 12,724.84 670 Food & Beverage 1,199.68 2,065.24 690 General & Administration 3,405.75 5,146.96 FUND TOTAL 16,456.43 25,754.45