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Home My WebLink About2018.03.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE S�vS'O OWASSO PUBLIC WORKS AUTHORITY vkEG "'t Y Council Chambers, Old Central 055 ding mm G`eCKs 0 cil N Regular Meeting OM Tuesday, March 6, 2018 - 6:30 pm 1. Cali to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matt ers listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 20, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the approval of the PepsiCo Recycling Grant Agreement Tim Doyle Staff recommends approval of the PepsiCo Recycling Grant Agreement for a Multi - Family Housing Recycling Pilot Project. 6. Consideration and appropriate action relating to a vehicle purchase for the Congestion Mitigation and Air Quality (CMAQ) Funds Grant Travis Blundell Staff recommends approval to purchase a 2018 Ford F -150 44 Extended Cab CNG /Bi -fuel truck in the amount of $39,220 from John Vance Auto Group of Guthrie, Oklahoma, per Oklahoma State Bid Contract SW035. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 2/17/18 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) OPWA March 6, 2018 Page 2 IL Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 2, 2018. Bis &y& Sherry , City Clem The City of Owasso encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least 48 hours prior to the scheduled meeting is requested so that we can make the necessary accommodations. Contact the City Clerk's office at 918- 376 -1502. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 20, 2018 The Owasso Public Works Authority met in regular session on Tuesday, February 20, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 16, 2018. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:01 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice - Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 6, 2018, Regular Meeting • February 13, 2018, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $355,602.98 YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None OPWA February 20, 2018 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 213/18 • Monthly Budget Status Report - January 2018 • Utility Rate Annual Report - 12/31/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:02 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC ENGINEERING SERVICES $4,470.22 2017 WWTP UPGRADE -Total $4,470.22 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $121.99 OPWA -Total $121.99 AT &T CONSOLIDATED PHONE $146.80 CINTAS CORPORATION FIRST AID KIT $40.16 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $54.80 JPMORGAN CHASE BANK INTERSTATE - BATTERY $16.99 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $25.79 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $68.46 JPMORGAN CHASE BANK OWASSO FENCE -GATE ROL $81.57 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE $306.03 TREASURER PETTY CASH PARKING $9.00 OPWA ADMINISTRATION -Total $25,749.60 BANCFIRST 874320013/13 -06DW $89,699.08 BANCFIRST FAP -10- 0002 -L /10 $7,232.42 BANCFIRST ORF -09- 0003- CW /09B $55,960.39 BANCFIRST ORF -09- 0007- CW /09C $23,361.35 BANCFIRST ORF -10- 0014 -CW /SANTA FE $14,375 -72 BANCFIRST ORF- 13- 0005 -CW /RANCH CR $25,377.32 OPWA DEBT SERVICE -Total $216,006.28 AT &T CONSOLIDATED PHONE $12.04 CLEAN UNIFORM COMPANY UNIFORM SERVICE $9.22 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $581.70 UNITED FORD SOUTH, LLC TRUCK $37,458.00 RECYCLE CENTER -Total $38,060.96 AT &T CONSOLIDATED PHONE $12.04 CLEAN UNIFORM COMPANY UNIFORM SERVICE $82.38 CRANE CARRIER COMPANY ADJUSTORS $398.76 JPMORGAN CHASE BANK AMERIFLEX -PARTS $1625 JPMORGAN CHASE BANK BUMP2BUMP -BOLTS $2.96 JPMORGAN CHASE BANK BUMP2BUMP -EQUIP $25.73 JPMORGAN CHASE BANK BUMP2BUMP- FILTER/GLOV $27.65 JPMORGAN CHASE BANK BUMP26UMP -PARTS $53.89 JPMORGAN CHASE BANK CRANE CARRIER - FILTER/ $143.29 JPMORGAN CHASE BANK CUMMINS- REPAIR $8,058.65 JPMORGAN CHASE BANK CUMMINS - REPAIRS $357.03 JPMORGAN CHASE BANK OFFICE EVERY - SUPPLIES $65.00 JPMORGAN CHASE BANK SEMI TRUCK -WASH $445.00 1 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA LENOX WRECKER SERVICE INC TOWING $235.00 SPOK, INC. PAGER USE $53.40 TREASURER PETTY CASH VEHICLE TAG $66.00 UNITED ENGINES, LLC REFUSE TRUCK $337,000.00 REFUSE COLLECTIONS -Total $347,043.03 CURTIS D MATTHEWS JR METER READER $695.10 FELKINS ENTERPRISES, LLC DOOR HANGERS $760.00 JARETT BROWN METER READER $258.75 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $12.23 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,472.02 TODD C. KIMBALL METER READER $723.00 UTILITY BILLING -Total $3,921.10 CLEAN UNIFORM COMPANY BLANKET PO - UNIFORM SERV $25.33 CLEAN UNIFORM COMPANY UNIFORM SERVICE $25.33 JPMORGAN CHASE BANK CORE &MAIN - MATERIALS $244.00 JPMORGAN CHASE BANK CORE &MAIN - METERIALS $84.00 JPMORGAN CHASE BANK LOWES - MATERIALS $42.78 JPMORGAN CHASE BANK OREILLY -PARTS $14.97 JPMORGAN CHASE BANK P &K EQUIP -PARTS $11.98 JPMORGAN CHASE BANK QUALITY TIRE- REPAIR $8.00 OMEGA RAIL MANAGEMENT, INC. UNDERGROUND PIPELINE $1,030.00 JPMORGAN CHASE BANK LEAS $199.00 SPOK, INC. PAGER USE $45.00 WASTEWATER COLLECTIONS -Total $1,531.39 AT &T CONSOLIDATED PHONE $72.23 CLEAN UNIFORM COMPANY UNIFORM SERVICE $127.76 JPMORGAN CHASE BANK DITCH WITCH- RENTAL $350.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING $245.00 JPMORGAN CHASE BANK HOME DEPOT -HOSE $41.47 JPMORGAN CHASE BANK LABCHEM- CHEMICALS $31.31 JPMORGAN CHASE BANK LOWES- HARDWARE $16.99 JPMORGAN CHASE BANK LOWES -PARTS $33.10 JPMORGAN CHASE BANK LOWES- PRIMER $7.96 JPMORGAN CHASE BANK LOWES- SCAFFOLDING $199.00 JPMORGAN CHASE BANK NCL OF WISC- BRUSHES $35.17 JPMORGAN CHASE BANK NCL OF WISC- FILTERS $367.70 JPMORGAN CHASE BANK UNITED RENTAL- RENTAL $1,259.58 JPMORGAN CHASE BANK WALMART -WATER $15.53 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $7,725.23 SPOK, INC. PAGER USE $17.80 TREASURER PETTY CASH STUDY GUIDE $5.00 2 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER TREATMENT -Total $10,550.83 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $500.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $75.00 JPMORGAN CHASE BANK UTILITY SUPPLY CO -SET $1,841.86 OMEGA RAIL MANAGEMENT, INC. UNDERGROUND PIPELINE $826.67 LEAS SPOK, INC. PAGER USE $89.50 WATER -Total $3,333.03 OPWA -Total $650,788.43 67 OPWA SALES TAX BANCFIRST 800650020/2016 NOTE $83,100.50 BANCFIRST 874405004/2008 NOTE $99,427.50 OPWA STF DEBT SERVICE -Total $182,528.00 OPWA SALES TAX - Total $182,528.00 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $5,699.50 ACCOUN OPWA ST SUB -DEBT SERV -Total $5,699.50 OPWA SALES TAX SUB ACCOUN -Total $5,699.50 OPWA Grand Total $839,015.93 s� FEAT PCOO��-RFAL C mticr REAL Community TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle Public Works - General Services Superintendent SUBJECT: Approval of the PepsiCo Recycling Grant Agreement DATE: March 2, 2018 BACKGROUND: The Owasso Public Works Authority entered into discussions with PepsiCo regarding various possible recycling proposals which might qualify for PepsiCo recycling grant funding. These discussions resulted in the OPWA Recycle division developing a proposal for a Multi - Family Housing Recycling Pilot Project. The Multi - Family Housing Recycling Pilot Project proposes to determine the viability of a multi- family housing recycling program in the City of Owasso. The pilot project will provide data for the assessment of expanding recycling to the multi - family housing communities in the city. It will provide data for the determination of the potential environmental impact of a multi - family housing recycling program. The pilot project will assist in determining potential volumes of recyclables that could be collected from multi- family housing facilities. What the average volume of recycling is per multi - family housing resident. What the contamination rate is for unmonitored recycling using a recycling trailer collection method. Is a recycling trailer an efficient and convenient method for collection in a multi - family housing recycling program? Are there other methods of multi - family housing collection that need to be explored? The pilot project proposes to employ three (3) recycling trailers to collect #1 and #2 plastic, aluminum cans, old corrugated cardboard and mixed paper in each recycling trailer. PROPOSED AGREEMENT: The PepsiCo Recycling Grant Agreement with Bottling Group LLC proposes that PepsiCo shall purchase and supply to Owasso Public Works Authority, four (4) Alley Cat RSWT- 1500 Recycling Trailers with six (6) lift off plastic bins per trailer. An additional six (6) plastic bins and lids shall also be supplied. The Owasso Public Works Authority will place three (3) 6 -bin recycling trailers in The Greens at Owasso apartment complex located at 13600 East 84 +h St N. The fourth trailer will be used as a rotational recycling trailer for exchanging with a loaded trailer. Owasso Public Work Authority will process and track the quantities of recyclables collected and report those to PepsiCo on a monthly basis for the duration of the grant period of one (1) year. An annual report of the pilot project will be submitted to PepsiCo at the conclusion of the one - year pilot study. 1111111111 Cc31 In the proposed PepsiCo Recycling Grant Agreement: PepsiCo will purchase four recycling trailers at a total cost of $53,366.40 and provided those to the OPWA. The OPWA Recycle division will provide the labor and other program operating expenses with an estimated cost of $28,382.24. The total estimated cost for the Multi - Family Housing Recycling Pilot Project is $81,748.64. RECOMMENDATION: Staff recommends the approval of the PepsiCo Recycling Grant Agreement for a Multi - Family Housing Recycling Pilot Project. ATTACHMENTS: PepsiCo Recycling Grant Agreement Dempster Recycle Trailer Quotation PepsiCo Recycling - Program Grant Considerations The Multi - Family Housing Recycling Pilot Project - Projected Expenditures PepsiCo Recycling THIS PEPSICO RECYCLING GRANT AGREEMENT ( "Agreement") is made and entered into as of March 7, 2018 ( "Effective Date"), by and between Bottling Group, LLC, a Delaware limited liability company, with offices located at 700 Anderson Hill Road, Purchase, NY 10577, on behalf of itself and its applicable affiliates ("PepsiCo Recycling ") and Owasso Public Works Authority, a public trust in the State of Oklahoma with offices located at 200 South Main Street, Owasso, OK 74055 ( "Organization "), in connection with Multi- housing Recycling Pilot Project as described in Organization's proposal attached as Appendix A (the "Project"). PepsiCo Recycling shall contribute to Organization funds in the amount of $53,366.40 (the "Funds ') and Organization shall accept such Funds subject to the following terms and conditions of this Agreement: Purpose. The Funds shall be used only for the purposes set forth in this letter. Material changes to the Project, including but not limited to substantial changes to the approved budget, shall require the advance written approval of PepsiCo Recycling. 2. Term. The Funds shall be used for the designated purpose by May 31, 2019 or such other date as may be mutually agreed in writing by the Parties (the "Termination Date'. 3. Repayment of Funds. Upon the Termination Date, any unexpended funds shall immediately be returned to PepsiCo Recycling, unless the parties have mutually agreed in writing to an alternative use of such funds. 4. Reporting. Organization will maintain accurate records of the use of the Funds and will promptly provide such records or other information, reports and documents related to the Project or the use of the Funds as PepsiCo Recycling may request. Organization also agrees to retain such records for a period of four years following the Termination Date. By June 30, 2019, Organization will deliver to PepsiCo Recycling an executive summary of the Project's overall outcomes from Effective Date to the Termination Date. The executive summary should highlight the following categories: 1) performance against agreed -upon goals; 2) communications and awareness; 3) budget overview; and 4) significant information that impacted the Project deliverables/milestones. Organization shall also comply with any additional reporting requirements described in Appendix A. 5. Communications and Publicity. All public/extemal communications and media releases relating to the Project made by or on behalf of Organization require the prior review and written approval of PepsiCo Recycling. PepsiCo Recycling will collaborate with Organization before making public announcements with respect to the Project. Organization acknowledges the need to recognize PepsiCo Recycling's role in the Project publicly, as appropriate. 6. PepsiCo Intellectual Property. Organization acknowledges and agrees that PepsiCo Recycling has an interest in maintaining and protecting its image and reputation and its names, logos, designs, trademarks, service marks and other forms of identification, whether registered or not (collectively, the "PepsiCo Marks "), and that the PepsiCo Marks must be used in a manner consistent with the standards established by PepsiCo Recycling. PepsiCo Recycling hereby grants to Organization the revocable right to use the PepsiCo Marks in connection with the Project subject to those standards and to PepsiCo Recycling's prior approval of each such use. PepsiCo Recycling reserves any and all rights, including, but not limited to, all copyrights, in the designs and other materials it creates in connection with Project. Organization shall have no right to use any such designs or materials or to create derivative works therefrom after the Term Date without PepsiCo Recycling's prior written consent. 7. Additional Minding. Organization acknowledges that its receipt of the Funds does not imply a commitment on behalf of PepsiCo Recycling to continue funding beyond the term of this Agreement. 8. Compliance with Laws. Organization shall comply with all applicable local, state and federal laws (including common laws), ordinances, codes, rules and regulations relating to the Project and Organization's obligations and performance under this Agreement. Organization shall obtain and maintain any and all permits, licenses, bonds, certificates and other similar approvals required in connection with this Agreement. 9. Authority; Enforceability; Relationships. Organization represents and warrants that: (a) Organization has all necessary power and authority to execute, deliver and perform this Agreement; and (b) this Agreement constitutes a legal, valid and binding obligation of Organization. 10. Indemnification. Organization agrees to defend and hold harmless PepsiCo Recycling and its affiliates, officers, directors and employees from and against any claim, and the expenses of investigation and defense of such claim (including reasonable attorneys' fees), arising out of the acts or omissions of Organization or in any way connected with the Project or the expenditure of the Funds. This section will survive any termination of this letter agreement., 11. Insurance. Organization shall maintain in full force and effect insurance of the following kinds and amounts and meeting such other requirements as set forth below. • Workers' CgMeensation and Employer's Liability Insurance: Workers' compensation insurance and employer's liability insurance in the amount of $1,000,000 per accident for bodily injury, $1,000,000 per employee for bodily injury by disease, and $1,000,000 policy limit for bodily injury by disease. • Commercial General Liability Insurance: Commercial general liability ( "CGL ") insurance with minimum limits of coverage of not less than $2,000,000 per occurrence for bodily injury and property damage. The CGL insurance must designate PepsiCo Recycling as an additional insured. These requirements may be met through a combination of primary and umbrella coverage. • Automobile Liability Insurance: Automobile liability insurance (including coverage for owned, hired and non -owned vehicles) with minimum limits of not less than $1,000,000 per occurrence combined single limit for personal injury, including bodily injury, death and property damage. • The City of Owasso /Owasso Public Works Authority is self - insured but has resources and reserves sufficient to cover the liability limits listed above. 12. Termination. At any point until the Termination Date, PepsiCo Recycling may, after notice to Organization of its intent to do so, cancel its participation in the Project, terminate this Agreement and discontinue funding of the Funds in the event PepsiCo Recycling, in its sole judgment, finds that: • Organization has failed to comply with the terms of this letter agreement; or • Such cancellation is necessary to comply with the requirements of law. 13. General. Organization's rights and obligations under this Agreement may not be assigned without PepsiCo Recycling's prior written consent. This Agreement does not create a partnership or joint venture between the parties, or cause either party to be the agent of the other party for any purpose. This Agreement shall be governed by the laws of the state of Oklahoma. If any term or provision of this Agreement is invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this letter agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. [The remainder ofthis page has been intentionally left blank] Bottling Group, LLC Name: Title: Signature: Date: Owasso Public Works Authority Name: Lyndell Dunn Title: Chair Signature: Date: 3/6118 Appendix A The Bottling Group LLC — Pepsico Recycling Grant Agreement proposes that Pepsico shall purchase and supply to the Organization - Owasso Public Works Authority, four (4) Alley Cat RSWT —1500 Recycling Trailers with six (6) lift off plastic bins per trailer. An additional six (6) plastic bins and lids shall also be supplied. The Owasso Public Works Authority will place three (3) 6 -bin recycling trailers in The Greens at Owasso apartment complex located at 13600 East 84th St N, Owasso, OK 74055. The fourth trailer will be used as a rotational recycling trailer for exchanging with a loaded trailer. Owasso Public Work Authority will process and track the quantities of recyclables collected and report those to Pepsico on a monthly basis for the duration of the grant period of one (1) year. The Multi - Family Housing Recycling Pilot Project proposes to determine the viability of a multi- family housing recycling program in the City of Owasso. Owasso Public Work Authority currently has a drop off recycling facility available to all residents of the City of Owasso. The pilot project will provide data for the assessment of expanding recycling to the multi - family housing communities in the city. It will provide data for the determination of the potential environmental impact of a multi- family housing facility recycling program. The pilot project will assist in determining potential volumes of recyclables that could be collected from multi- family housing facilities. What the average volume of recycling is per multi- family housing household What the contamination rate is for unmonitored recycling using a recycling trailer collection method. Is a recycling trailer an efficient and convenient method for collection in a multi- family housing recycling program? Are there other methods of multi - family housing collection that need to be explored? The pilot project proposes to employ three (3) recycling trailers at various locations within The Greens at Owasso apartment complex. The project plans to collect 41 and #2 plastic, aluminum cans, old corrugated cardboard and mixed paper in each recycling trailer. OPWA staff will check each trailer on a weekly basis (or as needed based upon usage) and swap a loaded trailer with an empty trailer. The loaded trailer commodity bins will be weighed, recorded and processed. The fourth trailer may also be utilized at special community and neighborhood events with commodity tracking provided. 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ROfATORBA£El'EBETflNP674ll£DPDi Bt9 $ 569W r E BQ405020 65AnOtVlOtGi({£RCMR6[;FA) s 29500 s 1,590.00 $ 1,58006 a a 80495054 ON I3D{l6EDT0973tlL80l321ECHIXtAB W(N0 $ 13500 s 8 w $ 61066 .c.490.tt ONNiFnNORPU9}iINI3X:EE30o0R $ 511{,94 +e +49029 ONDOMY $ 28764 e64952a1 DRAROCYMSP•Fi0.`!T /tfPMR10'1H (Fe1t PnNEt{ $ 700.00 "_V PepsiCo Recycling PepsiCo Recycling — ProgramGrantConsideratfons � perfornrnnce with Purpose ��m rrm.nuul r.pu(n Name and EIN of Organization: Owasso Public Work Authorl Owasso OK Organization's Core Mission: Public service Is about removing the obstacles standing in the way of people celebrating their lives. To achieve this we must provide quality services that better the lives of the citizens of Owasso. Which of PepsiCo Recycling's strategic • Recycling PET • Event Recycling • On- The-Go Imperatives does this program advance? Bottles and • K -12 Schools • Multi- Family (circle all that apply)? Cans • College &University • Community /Municipal • Multi /Single • Office/Workplace • Curbside Stream Recycling Which of the following results will the • Tons of • Estimate Il of people program deliver? (circle all that apply)? Recycled benefiting from Materials Recycling program collected /GhG • 876 units in the reduction complex What Is the name of the program for The Multi - Family Housing Recycling Pilot Project which you are seeking support? What is the geography for the program? Owasso, Oklahoma What Is the primary focus of the program? Viability of a multi - family housing recycling program Amount of request /duration - $53,366.40 (4- recycling trailers) /One (1) year pilot project Is this a newly created or existing New Pilot Program program? Describe In detail the full scope of the he Multi - Family Housing Recycling Pilot Project proposes to determine the program or project: Objectives, target lability of a multi- family housing recycling program in the City of Owasso. The population, timeline, key deliverables (by wasso Public Work Authority currently has a drop off recycling facility available to year if multi -year) II of the residents of the City of Owasso. The pilot project will provide data for the ssessment of expanding recycling to the multi - family housing communities in the Ity. It will provide data for the determination of the potential environmental impact of a multi- family housing recycling program. The pilot project will assist In etermining potential volumes of recyclables that could be collected from multi - mily housing facilities. What the average volume of recycling is per multi- family housing resident. What the contamination rate is for unmonitored recycling using a ecycling trailer collection method. Is a recycling trailer an eff icient and convenient ethod for collection in a multi- family housing recycling program? Are there other methods of multi - family housing collection that need to be explored? he pilot project proposes to employ three (3) recycling trailers at various locations (thin The Greens at Owasso apartment complex. The project plans to collect #1 and P2 plastic, aluminum cans, old corrugated cardboard and mixed paper in each recycling trailer. OPWA staff will check each trailer on a weekly basis (or as needed ased upon usage) and swap a loaded trailer with an empty trailer. The loaded railer commodity bins will be weighed, recorded and processed. The fourth trailer may also be utilized at special community and neighborhood events with commodity tracking provided. In conjunction with Pepsico, The Owasso Public Works Authority plans to develop and distribute a flyer to the residents of the Greens complex promoting the recycling project and the trailer locations. How will success be measured? Please think Is there an Increasing level of recycled commodities as the program progresses? about measuring not just output (services Is the contamination rate low? delivered) but outcome (change In behavior, Are more multi- family residents becoming involved in recycling? change Instate of being). Has this program created an interestfrom other multi - family housing facilities? How many people will benefit from this The direct benefit will potentially impact 2,347 people. The Greens complex program? Please think about direct has 876 units. The average household size In Owasso is 2.68 people (2010 US beneficiaries (those who directly benefit Census). The property owner will directly benefit from the refuse disposal cost from the services provided) and catalyzed or reductions. The GhG reduction will benefit the local population. indirect (i.e. if more people are helped as The indirect benefits would Include word of mouth promotion of recycling model gets adopted by other parties, or if participation within the comple)L The promotion of a successful program beneficiaries In their turn help others) which would benefit the Image and advertising of the Greens complex and property owner. The property owner has other complexes In the suburban area and could consider expanding a recycling program to other complexes. The promotion of a successful program could entice other multi - family complexes In the City of Owasso to partner with the City in providing convenient recycling services to Its residents. Maximum Of 2 pages Proposal Development '7 PepsiCo Recycling PepsiCo Recycling — Program Grant Considerations IMP, P...... erf.m.nce withPnrposc How many tons of recycled materials will Unknown, One reason forthe project. be collected as a result of this program? What is the anticipated resulting GhG reduction? Please estimate Impact of program — An estimated 2,347 people will be directly impacted. A successful pilot program estimate a of people that will benefit from has the potential to expand to other multi - family housing complexes In the City Recycling program of Owasso and other urban and suburban locations throughout the region. What is the rationale for the chosen The Greens complex is a willing participant in the City of Owasso and has a geography and /or targeted population7 large footprint making it a good location for a multi- family housing pilot recycling project. Would the initiative /project Intersect with Yes, It intersects with the City of Owasso's Recycling program. The pilot program other recycling programs? If so, how? will be administered by Recycle Center staff. Will there be collaboration with other NGO's No on this program /project? If yes, with which organization and what role will they play? Is there an opportunity forthls program to Yes, There is a potential for expansion of multi - family housing recycling services scale beyond the proposed scope? If so, can to other multi - family housing complexes in the City of Owasso. The projectwill you explain how you are laying the assist In determining the viability of and method for expanding collections to groundwork for that to happen7 other facilities. Describe how /if the program(s) could be Pepsico employees may assist the program by developing promotional enhanced by engagement from PepsiCo literature for the pilot project. Potentially, volunteers could be used to employees, e.g. volunteering, pro bono distribute literature. Describe how /If key community The Owasso Public Works Authority is the public works utility arm of the Oty of leaders and government officials Owasso. are engaged /will engage with your The OPWA chair and trustees (same as the city council) will need to approve the organization and this program Pepsico Recycling Grant Agreement. Thus they will be knowledgeable and in majority approval of the project. Describe how you will bring Promotion of the project will be first directed to the Greens residents by direct visibility In the community and informational literature distribution. Community visibility will be provided among key influencers to the thorough city communication methods such as the City web page and City program and to the support of the Manager's report. Other potential promotion may be provided through local print PepsiCo Foundation and television media articles. Is this a multi -year initiative? Potentially, if the pilot program Is successful and viable the service will continue (Please fill out budget template) to be provided to the Greens complex. The program may be expanded to other multi - family house complexes throughout the city. What is the annual project budget? $81,748.64 What % of the operating budget will 65.3% PepsiCo Recycling's contribution represent? What %of PepsiCo Recycling's dollars will go 100% operating expenses(purchase of 4 trailers). towards operating expenses /overhead? What % of your organization's total operating Unknown budget goes towards operating expenses/overhead? Do you have funding from multiple Yes, Additional costs Incurred for labor, transportation, processing and supplies sectors (government, corporations, will be funded by the Owasso Public Works Authority, Recycle Division. foundations, individuals, etc.)? Is this a program /project that the PepsiCo No. Recycling or PepsiCo has funded /supported in the past? Please provide details for how the The funds will be used to procure four (4) recycling trailers Sponsorship grant Funds will be used and what assets will be purchased: Please list the total amount of funding $53,366.40, Implementation will begin at the start of the next month after requested and the timeline for receipt of the recycling trailers. Implementation Additional Comments The City of Owasso and OPWA Is grateful for the opportunity to partner with Pepsico In joint efforts to Increase recycling and to make a difference In Improving our environment. Thank you Maximum of 2 pages Proposal Development Omanilation Name: PnOgramlProject Name: The Muld- Family Housing Recycling Pilot Project Contact Name: Tim Doyle Gmnt Amount S53,380.30 Grant Tenn (dales: start -end): E38meted May 1, 2018 -May 31, 2019 Year (1, Z., 3):1 Year PA OJEDTEOOYPFNODURES unU YEM ONE I Tr I O Y 7)vO 1 I Q3 Ct, I Y, Od[ CUMULATNE u p0 USD MuaFPoml HOUfN Ra CO pllol: <N GiR In iraitls Wfiakn 00361415 S 53,]56. 40 S 100.W 3 1!1.70 S 859.95 3 5.159.10 5 315.91 5 53.30 5 1H.i0 3 85985 3 5,15990 S 32591 5 0330 3 H1A0 S 859.95 S 5,159.70 S ]25.91 S M20 S 1NA0 S 059.95 $ 5.158.10 5 915.91 5 57330 S SI,]66A0 3 A"o S B68A0 5 ]A]9..0 3 20,630..0 3 1,303.61 $ 2.39]30 3 3 3 3 S $ S 5],]09.00 S 1aD.oD S Sfifi80 5 ].0950 5 ID,B38.B0 3 1.]U3.fia S 229]30 < TnBHb<af 535 cock Tnly emeMawlbclbn3 rwaek -ml a 30 mL1vaek (A D545 eW.m1 Orule T,War Hsam<Nawlieclbn3 rwwek -bW 3.00 Mlwpek 532.05 Comm Hm[essln 9 erwoek -loco 18.00 krlweek 5Y2.05 Cwnm yen[Od3 nwwk -m20 a 48 muwoek 0535 MO. mue emle Canmo0l rec lmm dJ weak -laser 00 MAwek 522.0 Is s S GM6eIROKI..ft.en60Gmink.WMc 3 3 5 3 1p6p56 3 7.06036 1 3 7,060.56 5 1,08096 S 81.70.51 1 5 is 3 3 S 5 01.1 <6.61 IV R&L People -REAL Mr -REAL M" .11, TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Congestion Mitigation and Air Quality Funds (CMAQ) Grant Vehicle Purchase DATE: March 2, 2018 BACKGROUND: In August of 2016, the City of Owasso submitted an application for the Congestion Mitigation and Air Quality (CMAQ) grant available through INCOG's Public Fleet Conversion project. Owasso was awarded a grant of $55,114 with a 20% local match or at least $11,023 for the purchase of two (2) CNG /Bi -Fuel pick -up trucks, one for Parks Department and one for Public Works. City Council approved the agreement with INCOG for grant funds on December 20, 2016. The original agreement required the purchase of the two vehicles before December 1, 2017. Staff originally planned to purchase both vehicles simultaneously; however, the vehicle Public Works needed (dedicated CNG) was not available at the time. Staff requested an extension to the December 1, 2017 date from INCOG which they extended until June 1, 2018. One of the conditions of the grant is that the funds must be used to replace a vehicle in the City's fleet; therefore, another vehicle must be retired. The new vehicle would replace the Wastewater Collections 2005 Chevy one -ton pickup sold on eBay, June 26, 2017. VEHICLE DESCRIPTION: The purchase of a 2018 Ford F -150 4x4 Extended Cab CNG /Bi -Fuel truck is proposed. The truck will be equipped with the standard XL package, a five liter -V8 engine, a 6.5 -foot bed and a spray -in bed liner. FUNDING: The FY 2017 -2018 Wastewater Collections Divisions budget includes $42,000 for the purchase of a new vehicle. Upon the purchase of the vehicle and providing INCOG with the necessary paper work to comply with the conditions of the grant, the City will be eligible for reimbursement in the amount of $27,557. The City's match for the purchase of this vehicle is $11,663. RECOMMENDATION: Staff recommends approval to purchase a 2018 Ford F -150 44 Extended Cab CNG /Bi -fuel truck in the amount of $39,220 from John Vance Auto Group of Guthrie, Oklahoma, per Oklahoma State Bid Contract SW035. ATTACHMENT: John Vance Auto Group Bid Quote John Vance Auto, Group Fleet & Government Sales Division PO Box 400 Guthrie, OK 73044 -0400 405- 282 -3800 Fax: 405 -260 -3010 of Owasso Public Works W. 2nd Isso, OK 74055 ne:(918)272 -4959 Sales Quotation J0H APJCE AUTO GROUP Mhero Ill comfortable to buy a eon^ • JOHN VANCE MOTORS • VANCE COUNTRY FORD • VANCE FORD - LINCOLN "VANCE CHEVROLET • VANCE CHRYSLER `NEWSY -VANCE MOBILITY *VANCE FLEET SERVICES Questions? Please call Lloyd Lovely Quote Number: 020483 Date 1/31/2018 Quote Expires: 2/1012018 Q ty CODE Description Price Extend 1 SW035 OKLAHOMA STATE VEHICLE CONTRACT $0.00 $0.00 1 X1 E 2018 FORD F150 EXT CAB $23,312.00 $23,312.00 1 145 145" Wheelbase, 6.5' Bed $0.00 $0.00 1 4X4 4 Wheel Drive $3,402.00 $3,402.00 1 995 5.0L V8 Engine $0.00 $0.00 1 44G 10 Speed Automatic Transmission $0.00 $0.00 1 101A XL Equipment Group $0.00 $0.00 1 50S Cruise Control $0.00 $0.00 1 52P SYNC $399.00 $399.00 1 53B Class IV Trailer Hitch Receiver $95.00 $95.00 1 58B Radio: AM/FM Stereo /Single -CD Player $267.00 $267.00 1 85A XL Power Equipment Group $0.00 $0.00 1 98G CNG Gaseous Engine Prep Package $299.00 $299.00 1 96W Spray -In Bedliner $471.00 $471.00 1 AG Int Color: Gray Vinyl 40/20/40 Front Seat $0.00 $0.00 1 YZ Ext Color: Oxford White $0.00 $0.00 1 CNG Bi -Fuel CNG Conversion $10,975.00 $10,975.00 - Underbody Tanks (2) 14x32, 10 GGE Sub -Total $39,220.00 Tax Total $39,220.00 Dealer Thank you for the opportunity to be of service. Approval: OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/17/18 101 =71d FUND TOTAL 68,743.08 113,956.48 Department Payroll Expenses Total Expenses 400 OPWA Administration 10,998.47 16,384.76 405 Utility Billing 7,005.01 11,326.01 420 Water 14,259.97 24,528.26 450 Wastewater 13,257.51 23,293.73 455 Wastewater Collection 10,845.21 18,249.91 480 Refuse 11,216.91 18,385.57 485 Recycle Center 1,160.00 1,788.24 FUND TOTAL 68,743.08 113,956.48