The URL can be used to link to this page

Home My WebLink About2018.03.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 6, 2018 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Linzy Slayden of Friendship Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Orderliness Randy Cowling, Executive Director Owasso Community Resources 6. Presentation of Proclamation Mayor Dunn yC'j fir" ��i The Mayor will present a proclamation declaring Tuesday, February 27, 2018, as Owasso Bouquet of Gardeners Day in the City of Owasso. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 20, 2018, Regular Meeting B. Approve claims C. Approve a budget amendment in the Capital Improvements Fund, increasing estimated revenues and the appropriation for expenditures by $151,181.40 D. Accept public infrastructure improvements including paving and stormwater for Abbott Farms Phase I (north side of E 106 St N, east of Mingo) E. Accept public infrastructure improvements including sanitary sewer and stormwater system for Safelock Mini Storage (12918 E 76 St N) F. Declare the 2000 Chevy Impala vehicle, VIN #2G1 WF55K5Y9274739, as surplus and make available for disposal via auction 8. Consideration and appropriate action relating to items removed from the Consent Agenda PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to proposed projects for the Community Development Block Grant 2018.19 (CDBG) Karl Fritschen The Hale Acres sanitary sewer line improvement project is proposed. Citizens are invited to comment on this project and /or propose other projects. Owasso City Council March 6, 2018 Page 2 10. Consideration and appropriate action relating to an Amendment to the Professional Services Agreement with GH2 Architects for the Redbud Park Project (Owasso Festival Market Place on Main) Larry Langford Staff recommends approval of an Amendment to the Professional Services Agreement with GH2 Architects, LLC of Tulsa, Oklahoma, for additional professional services for the Redbud Park and authorization to execute the amendment. 11. Consideration and appropriate action relating to acceptance of the E 76 St N and Main St Intersection Beautification and Improvements Project and authorization for final payment Earl Farris Staff recommends acceptance of the project and authorization for final payment to Grade Line Construction in the amount of $94,767.70. 12. Consideration and appropriate action relating to acceptance of the Garrett Creek Relief Line Project and authorization for final payment Earl Farris Staff recommends acceptance of the project and authorization for final payment to Ira Green Construction in the amount of $57,348.67. 13. Consideration and appropriate action relating to acceptance of the Morrow Place Lift Station Project and authorization for final payment Earl Farris Staff recommends acceptance of the project and authorization for final payment to Cross - Bo Construction in the amount of $172,291.37. 14. Consideration and appropriate action relating to an agreement for acquisition of right -of- way for the Garnett Roadway Improvements Project from E 106 St to E 116 St N Earl Farris Staff recommends approval of an agreement with Vidal Palacios and Gabriela Rodriguez for the acquisition of rights of way, easement, and compensation for damages in the amount of $25,495.20 and authorization for payment. 15. Report from City Manager • Monthly Public Works Project Status Report 16. Report from City Attorney 17. Report from City Councilors 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 2/17/18 • Health Care Self- Insurance Claims - dated as of 3/l/18 Owasso City Council March 6, 2018 Page 3 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 2, 2018. l �4/ Sherry BishoeCity Clerk The City of Owasso encourages participation from all its citizens. If participation of any public meeting is not possible due to a disability, notification to the City Clerk at least 48 hours prior to the scheduled meeting is requested so that we can make the necessary accommodations. Contact the City Clerk's office at 918 - 376 -1502. The City of Owasso, Oklahoma WHEREAS, Twenty years ago, Barbara Moore and Judy Wilhelm met at Judy's home and invited their friends and neighbors in hopes of meeting others who shared their love,of seeds and soil; and WHEREAS, their first meeting attracted such a variety of people, they decided to call themselves a bouquet and,_ WHEREAS, the Owasso Bouquet of Gardeners have since proclaimed their mission to stimulate interest in gardening, gain horticultural knowledge, promote civic beautification, and protect the environment; and, WHEREAS, over 'the past 20 years, the club membership, to include several Master Gardeners, has grown allowing the club to provide iannual scholarships to Owasso students, award a Yard of the Month, promote gardening by hosting monthly programs to share their knowledge and love of gardening; encourage civic beautification, and host an annual Spring Festival; and, >. WHEREAS, for many years, the City of Owasso has greatly benefited from the generosity of the club, as numerous planting projects can be seen from one end of town to the other, along the highway, near city facilities, and along Main Street. - NOW, THEREFORE, I, LYNDELL DUNN, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Tuesday, February 27, 2018 to be r � ' i in the City of Owasso, and do further encourage all citizens to join in celebrating their twentieth year of civic beautification and education efforts. IN WITNESS THEREOF, I have hereunto set my hand and caused the seat of the City of Owasso to be affixed this 27h day of February, 2018. Lyndell Dunn, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 20, 2018 The Owasso City Council met in regular session on Tuesday, February 20, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 16, 2018. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Father Bryan Beard of Church of the Holy Cross. 3. Flag Salute Councilor Bill Bush led the flag salute. 4. Roll Call Present Absent Mayor - Lyndell Dunn None Vice- Mayor -Chris Kelley Councilor - Doug Bonebrake Councilor - Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 6, 2018, Regular Meeting • February 13, 2018, Regular Meeting B. Approve claims C. Approve Ordinance 1119 Nunc Pro Tunc, annexing to the City of Owasso, Oklahoma, additional lands and territory, referenced in Application OA 17 -08 and repealing all ordinances or parts of ordinances in conflict D. Approve a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures by $83,000 for alarm management services Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $1,162,108.37. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council February 20, 2018 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Consideration and appropriate action relating to the award of bids for the Police Headquarters Renovation Project Jason Woodruff presented the item recommending award of the following bids for the Police Headquarters Renovation Project: Category Bid Amount Rer� .m A.A CIAA- Buildin Demolition $65,333 Total Demolitions V Concrete $119,350 D -Kerns Construction Precast Concrete $163,400 Arrowhead Masonry $54,919 Procraft Steel Material Supply & Erecting $79,872 Fi tree Millwork $117,856 Fadco Waterproofing $12,682 Oklahoma Roofing Roofing $37,200 Atwell Roofing Doors, Frames, Hardware $93,550 Builders Supply Wood Door Supply $12,106 WindorSupply Storefront Glass & Glazing $79,466 Couter & Company Overhead Doors $15,485 Johnson Equipment Drywall & Ceilings $164,760 MI-Jones Tile & Commercial Flooring $144,570 PT Enterprises Painting & Wallcoverings $86,575 Vale Painting Building Specialties $25,337 Nabholz Signage $18,606 A -Max Signs Fire Suppression $40,000 Frazier Fire Plumbing & HVAC $582,740 McIntosh Services Electrical, Fire Alarm & Security $998,776 Colburn Electric Asphalt Paving & Markings $36,330 Dunhams Earthwork & Site Utilities $110,000 D -Kerns Construction Fencing $61,300 Ranchers Pipe & Steele Landscaping $12,300 Horizon Total $3,132,513 There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to award the 24 bids as recommended and listed above. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to the assignment of bid contracts and an amended construction management agreement with Nabholz Construction for the Police Headquarters Renovation Project Jason Woodruff presented the item recommending assignment of the 24 subcontractor bid contracts to Nabholz Construction Corporation for the purpose of construction management and project oversight for the duration of the renovation period and approval of an Owasso City Council February 20, 2018 Page 3 amended Construction Management Agreement with Nabholz Construction Corporation for construction management services and oversight of the Police Headquarters Renovation Project with a guaranteed maximum price of $3,933,934.37. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to assign the contracts and approve the amended Construction Management Agreement with Nabholz Construction Corporation in the amount of $3,933,934.37, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to Ordinance 1125, accepting, adding, and annexing to the City of Owasso, Oklahoma, additional lands and territory, referenced in Application OA 18 -01 (property located on the northwest corner of E 86 St N and N 161 E Ave) and repealing all ordinances or parts of ordinances in conflict Morgan Pemberton presented the item recommending approval of Ordinance 1125. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1125, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to an agreement for right of way acquisition consulting services for the Garnett Road Widening Project from E 106 St N to E 116 St N Roger Stevens presented the item recommending approval of a Right of Way Consultant Agreement with Terra Acquisition Services for the Garnett Road Widening Project from East 1061h Street North to East 1161h Street North in an amount not to exceed $41,400 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the right -of -way agreement and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: Bush Motion carried: 5 -0 11. Consideration and appropriate action relating to an agreement for right of way acquisition consulting services for the E 116 St N Roadway Improvements from Mingo to N 135 E Ave Roger Stevens presented the item recommending approval of a Right of Way Consultant Agreement with Terra Acquisition for the E 116 St N Widening Project from Mingo to N 135 E Ave in an amount not to exceed $84,000 and authorization of the Mayor to execute the agreement. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the right -of -way agreement and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: Bush Motion carried: 4 -1 Owasso City Council February 20, 2018 Page 4 12. Consideration and appropriate action relating to Resolution 2018 -02, authorizing the submittal of an application for Surface Transportation Program (STP) Funding from the Oklahoma Department of Transportation for the E 96 St N and N 145 E Ave Intersection Widening Project Dwayne Henderson presented the item recommending approval of Resolution 2018 -02. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Resolution 2018 -02, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to the proposed settlement of a tort claim and payment of the settlement to Ashley Calvert, Sarah Raymer and Hannah Raymer Julie Lombardi presented the item recommending City Council approve the proposed settlement in the amount of $53,170.69 and authorize payment of the settlement to Ashley Calvert, Sarah Raymer and Hannah Raymer, their attorney and any other necessary parties. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the settlement agreement and authorize payment in the amount of $53,170.69, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to Council confirmation of a citizen appointment to the Tulsa County Criminal Justice Authority Sales Tax Overview Committee Mayor Dunn presented the item recommending the appointment of Kent Inouye to the Tulsa County Criminal Justice Sales Tax Overview Committee to serve a three -year term expiring on December 1, 2020. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the Tulsa County Criminal Justice Sales Tax Overview Committee appointment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 15. Report from City Manager Mr. Lehr reported recent city activities. 16. Report from City Attorney None 17. Report from City Councilors Councilors commented on recent events. 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 2/3//18 • Health Care Self- Insurance Claims - dated as of 2/15/18 • Monthly Budget Status Report - January 2018 Owasso City Council February 20, 2018 Page 5 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:01 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Fund 01 GENERAL Claims List - 3/6/2018 Vendor Name Payable Description Payment Amount AT &T CONSOLIDATED PHONE $27.75 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $118.00 JPMORGAN CHASE BANK MED- VET - SUPPLIES $56.62 JPMORGAN CHASE BANK SERENITY - CREMATION $225.00 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $35.99 JPMORGAN CHASE BANK ZOETIS- SUPPLIES $262.00 GEN ANIMAL CONTROL - Total $725.36 CLEAN UNIFORM COMPANY UNIFORM SERVICE $8.56 GEOMODEL INC GPR SURVEY $20,900.00 SPOK, INC. PAGER USE $8.90 GEN CEMETERY -Total $20,917.46 JPMORGAN CHASE BANK LUMBER L- COUNTERTOP $349.99 GEN COMM CTR DONATIONS -Total $349.99 AT &T CONSOLIDATED PHONE $43.47 JPMORGAN CHASE BANK AMAZON- SUPPLIES $191.90 JPMORGAN CHASE BANK COX - INTERNET $69.00 JPMORGAN CHASE BANK LOWES -DRILL SIT $8.53 JPMORGAN CHASE BANK LOWES -ICE MELT $7.18 JPMORGAN CHASE BANK LOWES- SCREWS $17.66 JPMORGAN CHASE BANK LOWES- SUPPLIES $169.08 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $179.47 JPMORGAN CHASE BANK SAMS- SUPPLIES $37.44 JPMORGAN CHASE BANK WALMART - SUPPLIES $22.26 GEN COMMUNITY CENTER -Total $745.99 JPMORGAN CHASE BANK INT'L CODE -EXAM FEES $209.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $80.17 JPMORGAN CHASE BANK WALGREENS - SUPPLIES $14.13 TREASURER PETTY CASH PARKING $3.00 TULSA COUNTY CLERK FILING FEES LIENS $92.00 TULSA COUNTY CLERK FILING FEES ORDINANCES OT $15.00 GEN COMMUNITY DEVELOPMENT -Total $413.30 BRONZE- DEPOT.COM, INC STATUE $3,120.00 GEN CUL/REC TIMMY & CINDY - Total $3,120.00 JPMORGAN CHASE BANK CTR EXEC - CONFERENCE $225.00 GEN ECONOMIC DEV -Total $225.00 AT &T CONSOLIDATED PHONE $15.72 JPMORGAN CHASE BANK LOWES - DUSTMOP $24.98 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS $30.00 GEN EMERG PREPAREDNESS -Total $70.70 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.07 1 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.07 JPMORGAN CHASE BANK LOWES -TAPE MEASURE $17.98 GEN ENGINEERING -Total $44,12 JPMORGAN CHASE BANK CTR EXEC - CONFERENCE $900.00 JPMORGAN CHASE BANK GFOA -BOOK $40.00 JPMORGAN CHASE BANK GFOA - TRAINING $1,044.00 JPMORGAN CHASE BANK FROG BUSINESS- WEBINAR $199.00 RSM US LLP PROFESSIONAL FEES' $13,700.00 TREASURER PETTY CASH GFOA MEMBERSHIP $25.00 GEN FINANCE -Total TULSA CHAMBER -FEE $15,908.00 AT &T CONSOLIDATED PHONE $609.15 BH MEDIA HOLDING GROUPS, INC LEGAL NOTICES $473.24 DRAKE SYSTEMS INC COPIER SERVICES $179.97 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $83.97 JPMORGAN CHASE BANK XCELERATE -EMPL DEVELO $1,030.00 TREASURER PETTY CASH FILING FEE $23.00 TULSA COUNTY CLERK FILING FEES ORDINANCES OT $71.00 GEN GENERAL GOVERNMENT -Total $2,470.33 AT &T CONSOLIDATED PHONE $15.72 GEN HISTORICAL MUSEUM -Total $15.72 JPMORGAN CHASE BANK CHARACTER- BULLETINS $861.12 JPMORGAN CHASE BANK CTR EXEC - CONFERENCE $225.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $17.72 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $20.00 GEN HUMAN RESOURCES -Total $1,123.84 AT &T CONSOLIDATED PHONE $22.74 JPMORGAN CHASE BANK COX - INTERNET $1,250.00 JPMORGAN CHASE BANK CTR EXEC - CONFERENCE $225.00 JPMORGAN CHASE BANK EXPERTS EXC- SUBSCRIPT $199.95 GEN INFORMATION TECH -Total $1,697.69 JPMORGAN CHASE BANK CTR EXEC- CERTIFICATIO $375.00 JPMORGAN CHASE BANK CTR EXEC - CONFERENCE $450.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION $77.03 JPMORGAN CHASE BANK LODGING EXPENSE $349.85 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $40.00 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS $50.00 JPMORGAN CHASE BANK TULSA CHAMBER -FEE $45.00 TREASURER PETTY CASH REIMB TRAVEL EXPENSE $92.65 GEN MANAGERIAL -Total $1,479.53 AT &T CONSOLIDATED PHONE $24.08 2 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CLEAN UNIFORM COMPANY PARKS STAFF UNIFORMS $165.96 PROTECTION ONE ALARM MONITORING PARKS OFFICE ALARM $73.94 INC ROGERS COUNTY RURAL WATER DISTRICT PARKS WATER SERVICE $26730 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $61.87 GEN PARKS -Total $593.15 AT &T CONSOLIDATED PHONE $313.89 DEPARTMENT OF PUBLIC SAFETY OLETS $1,000.00 JPMORGAN CHASE BANK DROPBOX- SERVICES $450.00 JPMORGAN CHASE BANK SAMS- PRISON BOARD $70.38 GEN POLICE COMMUNICATIONS -Total $1,834.27 CINTAS CORPORATION FIRST AID KIT $45.55 CLEAN UNIFORM COMPANY UNIFORM SERVICE $55.36 JPMORGAN CHASE BANK BUMP2BUMP -HOSE $50.69 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE $15.26 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $59.11 JPMORGAN CHASE BANK LOWES -GATE OPENERS $100.00 JPMORGAN CHASE BANK LOWES- REPAIR PARTS $4.98 JPMORGAN CHASE BANK LOWES - SUPPLIES $32.40 JPMORGAN CHASE BANK OREILLY -FUEL CAP $20.58 JPMORGAN CHASE BANK P &K EQUIP- CHAINS $37.98 JPMORGAN CHASE BANK QUALITY TIRE - REPAIR $35.00 JPMORGAN CHASE BANK SPEEDTECH LIGHTS -LIGH $349.92 JPMORGAN CHASE BANK TRACTOR SUPPLY -PARTS $21.99 SPOK, INC. PAGER USE $44.50 TREASURER PETTY CASH PARKING $10.00 TURF LAND OUTDOOR POWER EQUIPMENT GRASSHOPPER 932 MOWER $15,193.88 GEN STORMWATER -Total $16,077.20 AMAX SIGN COMPANY, INC NAMEPLATE $75.00 AT &T CONSOLIDATED PHONE $45.48 CLEAN UNIFORM COMPANY UNIFORM RENTAL FEES - FY $39.52 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOTA- PARKING $7.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $37.92 JPMORGAN CHASE BANK LOWES -TOOLS $163.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $20.71 GEN SUPPORT SERVICES -Total $459.56 TREASURER PETTY CASH CC REFUND -DAY $50.00 TREASURER PETTY CASH CC REFUND - SANDERS $50.00 TREASURER PETTY CASH CC REFUND - WALKER $100.00 TREASURER PETTY CASH OC REFUND -CAPPS $100.00 3 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment HOTELTAX -Total Amount 01 GENERAL GENERAL -Total ROCK $300.00 GENERAL -Total CLEAN UNIFORM COMPANY UNIFORM SERVICE $68,571.21 20 AMBULANCE SERVICE JPMORGAN CHASE BANK AMERICAN- AIRFARE $444.00 JPMORGAN CHASE BANK AMERICAN- BAGGAGE FEE $25.00 JPMORGAN CHASE BANK AMERICAN - CREDIT ($27.01) JPMORGAN CHASE BANK AMERICAN -FEE $27.01 JPMORGAN CHASE BANK EXCELLANCE- REPAIRS $13,153.48 JPMORGAN CHASE BANK LENOX- TOWING FEE $235.00 JPMORGAN CHASE BANK LODGING EXPENSE $226.72 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT $20.00 JPMORGAN CHASE BANK SAFE KIDS - RECERT $50.00 JPMORGAN CHASE BANK SAFE KIDS - RECERT FEE $150.00 STORMWATER MANAGEMENT JPMORGAN CHASE BANK SUMMIT - REPAIR $2,278.74 JPMORGAN CHASE BANK TRAVEL EXPENSE $62.17 JPMORGAN CHASE BANK ZOLL- SUPPLIES $1,533.05 MEDICLAIMS INC BILLING SERVICES $13,623.20 AMBULANCE -Total $31,801.36 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $62.50 AMBULANCE SERVICE -Total $62.50 AMBULANCE SERVICE -Total $31,863.86 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $8,364.96 JPMORGAN CHASE BANK AT&T -E911 FEES $355.35 E911 COMMUNICATIONS -Total $6,720.31 E -911 -Total $8,720.31 25 HOTEL TAX JPMORGAN CHASE BANK PIKEPASS -FEES $9.80 STRONG NEIGHBORHOODS -Total $9.80 HOTELTAX -Total $9.B0 27 STORMWATER MANAGEMENT ANCHOR STONE COMPANY ROCK $382.68 CLEAN UNIFORM COMPANY UNIFORM SERVICE $21.56 JPMORGAN CHASE BANK BROWN CO MFG -FENCE $56.55 JPMORGAN CHASE BANK BROWN FARMS -SOD $190.00 JPMORGAN CHASE BANK LOWES -PARTS $12.66 JPMORGAN CHASE BANK LOWES -PIPE INSULATION $4.96 JPMORGAN CHASE BANK LOWES -PVC FITTINGS $24.03 JPMORGAN CHASE BANK OK MUNICIPAL - TRAINING $400.00 JPMORGAN CHASE BANK UNITED RENTAL- RENTAL $525.04 OWASSO TOP SOIL DIRT $130.00 TWIN CITIES READY MIX, INC CONCRETE $159.75 STORMWATER- STORMWATER -Total $1,90713 STORMWATER MANAGEMENT -Total $1,907.23 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 34 VISION TAX WALTER P MOORE AND ASSOCIATES ENGINEERING SERVICES - 11 $22,511.00 VSN RECAP 129TH TO 169 -Total $22,511.00 VISION TAX -Total $22,511.00 36 CAPITAL IMPROV GRANTS GH2 ARCHITECTS LLC FESTIVAL PARK $32,145.35 VSN 2025 FESTIVAL PARK -Total $32,145.35 CAPITAL IMPROV GRANTS -Total $32,145.35 37 SALES TAX FIRE AT &T CONSOLIDATED PHONE $165.24 BAILEY EVENT CENTER, INC. MEETING EXPENSE $300.00 JPMORGAN CHASE BANK ADVANCE AUTO - CHARGER $80.39 JPMORGAN CHASE BANK AIR CLEANING TECH -PAR $201.93 JPMORGAN CHASE BANK AIR CLEANING TECH -REP $2,078.59 JPMORGAN CHASE BANK AMAZON -CASES $355.80 JPMORGAN CHASE BANK AMAZON- HANGERS $75.98 JPMORGAN CHASE BANK CONRAD -TOOL MOUNT $137.63 JPMORGAN CHASE BANK CORNERSTONE - CHAINS $59.98 JPMORGAN CHASE BANK CORNERSTONE - RETURN ($59.98) JPMORGAN CHASE BANK DALE & LEES - REPAIR $615.13 JPMORGAN CHASE BANK DRY CLEANING - CLEANING $29.90 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $85.00 JPMORGAN CHASE BANK FIRE SVC TRAINING -FEE $1,500.00 JPMORGAN CHASE BANK IMAGENET- COPIER FEE $440.17 JPMORGAN CHASE BANK LOCKE- REPAIR $45.90 JPMORGAN CHASE BANK LOCKE- REPAIRS $45.90 JPMORGAN CHASE BANK NAFECO- REPAIR $143.62 JPMORGAN CHASE BANK NORTHERN SAFETY -PPE $112.36 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $60.33 JPMORGAN CHASE BANK OREILLY -PUMP BATTERY $46.07 JPMORGAN CHASE BANK OREILLY- SUPPLIES $53.96 JPMORGAN CHASE BANK OVERHEAD DOOR - REPAIR $574.00 JPMORGAN CHASE BANK PIKEPASS -FEES $17.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $39.54 JPMORGAN CHASE BANK TRAINING EXPENSE $47.52 JPMORGAN CHASE BANK TRAVEL EXPENSE $214.14 STANARD & ASSOCIATES, INC TESTING FEE $482.50 SALES TAX FUND -FIRE -Total $7,949.50 SALES TAX FIRE -Total $7,949.50 38 SALES TAX POLICE :AT &T CONSOLIDATED PHONE $572.22 BOARD OF TESTS FOR ALCOHOL & DRUG RENEWALS $264.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $25.98 JPMORGAN CHASE BANK AMAZON- SUPPLIES $177.93 5 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK AT YOUR SERVICE -RENTA $160.00 JPMORGAN CHASE BANK HOBBY LOBBY - AWARDS $22.49 JPMORGAN CHASE BANK INDST SPLICING- REPAIR $27.13 JPMORGAN CHASE BANK INTERSTATE - SUPPLIES $25.30 JPMORGAN CHASE BANK LOWES- HARDWARE $22.96 JPMORGAN CHASE BANK LOWES - SUPPLIES $8.48 JPMORGAN CHASE BANK MEETING EXPENSE $43.03 JPMORGAN CHASE BANK SAMS - SUPPLIES $172.87 JPMORGAN CHASE BANK SOUTHERN RUBBER - SUPPL $48.90 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $361.95 JPMORGAN CHASE BANK USPS- POSTAGE $20.00 JPMORGAN CHASE BANK ZIEGLER- AWARDS $150.00 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $25.00 RICH & CARTMILL, INC NOTARY BONDS $90.00 TREASURER PETTY CASH ASSESSMENT PER DEIM $1,836.00 TREASURER PETTY CASH EQUIP REPLACEMENT $39.50 TREASURER PETTY CASH NOTARY- HAMRICK $10.00 TREASURER PETTY CASH NOTARY -LYNN $20.00 TREASURER PETTY CASH VEHICLE EQUIPMENT $41.13 SALES TAX FUND- POLICE -Total $4,164.87 SALES TAX POLICE -Total $4,164.87 39 SALES TAX STREETS CINTAS CORPORATION FIRST AID KIT $45.54 CLEAN UNIFORM COMPANY UNIFORM SERVICE $11520 JPMORGAN CHASE BANK HOME DEPOT -POWER WASH $949.19 JPMORGAN CHASE BANK LOCKE SUPPLY -KITS $450.13 JPMORGAN CHASE BANK LOWES -DRILL SET $20.96 JPMORGAN CHASE BANK LOWES -PARTS $106.48 JPMORGAN CHASE BANK LOWES - SUPPLIES $39.98 JPMORGAN CHASE BANK PIKEPASS -FEES $10.10 JPMORGAN CHASE BANK SIGNALTEK- SEALANT $374.40 JPMORGAN CHASE BANK STANDARD SPLY -PARTS $4.09 JPMORGAN CHASE BANK TRACTOR SUPPLY - SUPPLI $35.72 JPMORGAN CHASE BANK TRACTOR SUPPLY -TOOL $12.99 KIMLEY -HORN AND ASSOCIATES INC TRAFFIC SIGNAL STUDY - E $7,800.00 SIGNALTEK INC SIGNAL REPLACEMENT $8,640.00 SIGNALTEK INC TRAFFIC SIGNAL MAINT $5,605.00 SPOK, INC. PAGER USE $134.00 SALES TAX FUND- STREETS -Total $24,343.80 SALES TAX STREETS -Total $24,343.80 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK SEALCOATING- MARKINGS $316.77 CIP 761MAIN INTERSECT IMP -Total $316.77 0 Claims List - 3/6/2018 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS SEVEN C'S ENTERPRISES, INC ROW CONSULTING SERVICES $27,923.75 CIP GARN RD WIDE 106 -116 -Total $27,923.75 BECCO CONTRACTORS INC FY 16 -18 STREET REHAB PRO $127,544.63 CIP ST REHAB BECCO 16 -18 -Total ENGINEERING DESIGNi $127,544.63 JPMORGAN CHASE BANK CELLULAR DATA - ANTENNA $551.00 JPMORGAN CHASE BANK LINE X -BED LINER $479.00 JPMORGAN CHASE BANK PRUITTS AUTO -PAINT $427.80 JPMORGAN CHASE BANK SAMS OFFROAD- EQUIPMEN $7,660.06 PUBLIC SAFETY VEH -FIRE -Total CRAFTON, TULL AND ASSOCIATES, INC SRVC RD 106 - 1161135TH -Total ENGINEERING DESIGNi $9,117.86 $3,990.00 $3,990.00 CAPITAL IMPROVEMENTS -Total $168,893.01 70 CITY GARAGE AT &T CONSOLIDATED PHONE $27.75 AT &T MOBILITY WIRELESS SERVICE $58.33 CLEAN UNIFORM COMPANY UNIFORM RENTAL FEES $134.96 JPMORGAN CHASE BANK AMERIFLEX -HYD LINE $218.25 JPMORGAN CHASE BANK B &M WAREHOUSE -PARTS $941.49 JPMORGAN CHASE BANK B &M -PARTS RESALE $330.00 JPMORGAN CHASE BANK BUMP28UMP -CORE CREDIT ($158.00) JPMORGAN CHASE BANK BUMP28UMP -PART RESALE $1,468.06 JPMORGAN CHASE BANK DITCH WITCH -DOOR $2,097.06 JPMORGAN CHASE BANK GOODYEAR -TIRES $3,237.64 JPMORGAN CHASE BANK HESSELBEIN -TIRES $1,228.44 JPMORGAN CHASE BANK JIM GLOVER -PARTS $838.10 JPMORGAN CHASE BANK NEW HOLLAND- GEARBOX $729.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $20.70 JPMORGAN CHASE BANK OREILLY -PART RESALE $1,912.85 JPMORGAN CHASE BANK OREILLY- SUPPLIES $44.28 JPMORGAN CHASE BANK SAV ON -DECAL $36.00 JPMORGAN CHASE BANK SUMMIT -BRAKE CHAMBER $173.56 JPMORGAN CHASE BANK SUMMIT - FILTERS $61.30 JPMORGAN CHASE BANK UNITED FORD -PARTS $1,446.19 JPMORGAN CHASE BANK WHELEN- REPAIR $162.75 CITY GARAGE -Total $15,010.91 CITY GARAGE -Total $15,010.91 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $15,135.63 WORKERS' COMP SELF -INS -Total $15,135.63 WORKERS' COMP SELF -INS -Total $15,135.63 City Grand Total $401,226.48 7 OOAO (')wAIS5V REAL People • REAL Character • REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Undo Jones, Finance Director SUBJECT: Budget Amendment- Capital Improvements Fund DATE: March 2, 2018 BACKGROUND: On February b, 2018, Council authorized the City to enter into a contract with Washington County Rural Water District #3 to pay a fixed sum of $151,181.40 for a "betterment" created in the district with the North 135 East Avenue Service Road Extension Project. In order to receive and expend the funds generated through the Rural Water District #3 contract, a budget amendment is necessitated. RECOMMENDATION: Staff recommends approval of a budget amendment in the Capital Improvements Fund, increasing estimated revenues and the appropriation for expenditures by $151,181.40. s� REAL Paoplo • REAL Character •REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Paving and Stormwater Infrastructure Improvements at Abbott Farms Phase I DATE: March 2, 2018 BACKGROUND: The subject residential development is located on the north side of E 106 St N, east of Mingo. Two entrances are off of E 106 St N, just east of Mingo. Public Infrastructure improvements include paving and stormwater systems. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in February of 2018 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure improvements including paving and stormwater systems for Abbott Farms Phase I. ATTACHMENTS: Location Map City Attorney bond approval letters & copy of bonds ABBOTT FARMS PHASE I 1" 376 ft LOCATION MAP 03/06/2017 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. Please contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Tuesday, February 14, 2017 3:53 PM To: Eaton, Steven Subject: RE: Abbott Farms Steven, I have reviewed four maintenance bonds for Paving, Sanitary Sewer System, Water System and Storm Sewer, and an additional performance bond, for Abbot Farms Phase 1 at your request. The Attorney -in -Fact signatures are authorized, the surety is licensed to do business in Oklahoma and the amount of each bond is well within the surety's $2,004,000 underwriting limitation. Therefore, the bonds are approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376 - 1511(0 ) 918.376- 1599(f) - - - -- Original Message---- - From: Eaton, Steven Sent: Monday, February 13, 2017 8:40 AM To: Lombardi, Julie Subject: Abbott Farms Ms. Lombardi, I am sending a maintenance bond and a Performance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton Pcitvofowasso.com Phone 918- 272 -4959 Cell 918-693-3979 Maintenance Bond PRIVATELY I'INANCED PUBLIC IMPROVEMENTS Bond No: GR37806 HINOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION COMPANY as Principal (Developer and Contractor), and GRANITE RE, INC. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal suer of SIX HUNDRED NINE THOUSAND, EIGHT HUNDRED SEVENTEEN DOLLARS & 901100 * * * ** ($609,817.90) to which payment will and truly to be made, we do bind ourselves, and each of our heirs; executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the ABBOT FARMS PHASE I — PAVING, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: JANUARY 30, 2017 IRA M. GREEN CON STR CT N COMPANY, Principal GRANI ERE, BVC., Surety BY: Attorney -in -Fact Amy Lamb rt t t f GRANITE RE, INC..:... :t. . GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC, a corporation organized and existing under the laws of the State of OKI.AHOMA.and having its Principal office at the City of OKLAHOMA CTIY in the State of OKLAHOMA does hereby constitute and appoint:. i BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON;, AUDRLY.MCCRAW; NANCY M. HANSEN its true and lawful Attorney- in- Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to 'respectively do and perform any and all acts and things set forih in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC, through us, Its Board of Directors hereby ratifies and confirms all: " and whatsoever the said: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY;MCCRAW; NANCY;M. HANSEN may lawfully do in the premises by virtue of these presents. � i :. . in Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with.its,cofporate seal, duly attested by the signatures of it§ President.aod Secretary/) ensurer, this 29th day of December, 2016. ` " e Kenneth D. Whlttln on, Presl ent,.':.:: . STATF. OF OKLAHOMA COUNTYOFOKLAHOMA) _ _ . Kyl4_Mcl? riald,•T.reasyren On this 291h day of December, 2016, before me personally came Kenneth D. Whittington, President of the GRANITE "RE, INC. .Company and Kyle P. McDonald, Secretary /treasurer of said Company, with both of whom I am personally,?cquainted;'who being by me ` severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurerof GRANITE RE, INC., the corporation described in and which executed the.foregoing Power of Attorpey; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President" and Secre(ary(freasurer, respectively, of the Company. _ .. , My Commission. Expires: i ftust8, 2017 a - Notai _Rubllc Commission #; 01013257 .. - GRANITE RE, INC. .. ' Certificate THE UNDERSIGNED, being'the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an.Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true end correct excerpt from the July 15, 1967, minutes of the meeting ofthe Board of Directors of Granite 4, Inc and that said,P,ower of Attorney has not been revoked and is now In full forceand effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authorhyto appoint individuals as attorneys -in -fact or under other appropriate Bties with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond .'or undertaking of She Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." I NESS WHTREOF, the undersigned h s subscribed this Certificate and affixed the corporate seal of die Corporation this day of 12 0 wtte RE n ,,„.. Kyle P McDonald, Secretary(rreasurer GR0000.1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OR37803 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION COMPANY as Principal (Developer and Contractor), and GRANITE RE, INC. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of ONE HUNDRED EIGHTY -SEVEN THOUSAND, ONE HUNDRED EIGHTY -EIGHT DOLLARS & 75/100 * * * ** ($187,188.75) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the ABBOT FARMS PHASE I — STORM SEWER SYSTEM, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Suety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: JANUARY 30, 2017 IRA M. GREEN COONNS�TRRUCTION COMPANY, Principal GRA I�TEj1C ., Su Tty BY: L �) Attorne y -in -Fact my b t GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know.all Men by these Presents.: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS, CARIA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW, NANCY M. HANSEN its true and lawful Attorney-In-Fact(s) for, the following purposes, to wit:. - ` To sign its.name as surety to, and to'execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution.of the Board of Directors of the said GRANITE RE INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said:..: BARRY L. HERRING; SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER; AMY LAMBERT) PAM SLATON; AUDREY MCCRAW; NANCY M. HANSEN may lawfully do . in the premises by virtue of these_presents. ' In'Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with Its corporate seal, duly attested by the signatures of its President and SecretaryJfreasureq this 29tl� dayof December, 2016. " Kenneth D. W Lttin n, Presi e nt STATE OF OKLAHOMA _ . COUNTY OF OKLAHOMA,) Kyle .McDonald, Treasurer On this.29ii day of December, 2016, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew.the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that.they signed their name thereto by like order as President and SecretarytFreasurer, respectively, of the Company. 9< _ Public `My Commission Expires: ....... . .August 8, 2017 ` � - � � Nota Public - : Commission #: 01013257 • ° °•°"� GRANITE RE, INC. Certificate 'THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc, and that said Power ofAttomey,has not been revoked and is now In full force and effect. 't "RESOLVED, that the President, any Vice President the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety :,bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures maybe affixed by facsimile. On any instrument conferring such authority oron any bond or undertaking of. the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced, `- provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." W14VJTNESS WHE EOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this T dayof ,20 a< ' Kyle P.. McDonald, Secrebtry/Trensurer .. REAL People •REAL Character •REAL Commonly TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Safelock Storage DATE: March 2, 2018 BACKGROUND: The subject commercial development is located at 12918 E 76th St N. Public infrastructure includes: sanitary sewer and stormwater system improvements. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in January of 2018 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure improvements including sanitary sewer and stormwater system improvements for Safelock Mini Storage ATTACHMENTS: Location Map City Attorney bond approval letters & copy of bonds SAFELOCK MINI STORAGE ill= 188 1 t Location Map 02/01/2018 map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, se contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Wednesday, November 15, 2017 4:50 PM To: Eaton, Steven Subject: RE: Safelock Steven, 1 have reviewed the Safelock Storage Grading and Drainage maintenance bond at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business and the amount of the bond is within the surety's $1,619,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376 - 1511(0) 918.376 -1599 (f) - - -- Original Message-- - From: Eaton, Steven Sent: Tuesday, November 14, 2017 3:42 PM To: Lombardi, Julie Subject: Safelock Ms. Lombardi, I am sending a maintenance bond and a Performance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seato n @citvofowasso.com Phone 918 - 272 -4959 Cell 918- 693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. 1018002 KNOW ALL MEN BY THESE PRESENTS, That we Morton Excavating LLC i as Principal (Developer and Contractor), and Oklahoma Surety Company as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Thirty Five Thousand Eight Hundred Dollars & 001100 ($ 35,800.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmlybythese presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of 2 year(s) after final approval of the Safelock Storage Grading and Draniage 76th Street North & 129th East Avenue, Owasso, OK a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: October 9, 2017 Morton Wx0avating L Principal BY: OklahpMa Surety Company . Surety B 0,_ Attorney -in -Fact Cathy Com Attach Power of Attorney .±•s;.re,s„d q rri,i *3su�_:'. .n� .e .;v ..- 'saN i t w'Y. t� x -_,i� ':;y <. �' : �uyt�' •�, } c : i'r s'� �3. �'z i',{ a� St . t,�.1 .'��<�t �i Y S: " _ _ _ 'j1 1� ✓iY. ' ti '�'J.h.. f( ' s' n. 1, rt - IA *SURE .T1- C;Q.1?ANY k. -- =. <' i� 1437 SOUTH BbULDER, SUITE 200 TULSA, OKLAHOMA 7T •X18- 587 -7221 FAX 918 -688 -1263 ' yE .' , I' l(3. ;u ,c ij� {� L -, s _ : P.oVU rt of ATro N t :?A"J a. Esc. `= +,.::y', i%g ' ;1;� �'•a +:3 i ;p:'` f't'4: %, ':?u X xS a f.�N, ; ;.. KNOW ALL MEN'BY THgRE PRESENTS; 7haj:the:_ ,04LAHOMA S.URETY_COM�?R Y , a corpurallop;org�gfzed.and axistir T agd!p.' v ue of the la syofttie'8tatOrOhio, does Rt rlet? noti�M`dte, donstltute ancl.�p 'otnl• R6 p "er kn or persons e),ted'beI4 each indivk g'`�t{r @11�ans is name' 1( ftq§�Bpd,,tgkui attorney :lffif gt;,[SF strut Ifs name, place agd3teap,jp. =execute on b.'hhat[o(sl1Lf&dsCompany. any and all bonds, undertakings and conlraots of suretyship, or other wilhen obiigallens In fhe nature thereof, Travis B, BYOWit, Jamie Burris, Cathy Combs, John Kelly Deer, Vaughn P. Graham, Vaughn Paul Graham, Jr., Mark Edward Long, Hobble L tib f � M, POIe. a [ e { °& I et J. Swe i i5 ill o Tl)L A OK .e .' .j° - gM�1 '; b' :�<.� ..Y. .':'+.:z. i -�;�� "'� � "`a;'` 3?.•}tYkF. this has oauaed'.lhese;prpsenis to be sigped ape., ttustgd;0.y Its A. , MA SURET;YY GQMP ' Y big - n, -..} —. qdl`; vNO deposes>t 5 ys t -af s�fosides in t3C (r4r;�A Y ?yoWa eanaSihatil�pels rV Fe:P de BAZA aAQm$ Sqr ii ,�'ro�m annowny QlpgYi,. .- �.j ,hsYp Y.mPthe $nYi ;5f8sbr`f78n and whtoh;�xebyt¢lh,;pb�ve instrumeht;ihal.s/tf¢k'nQws the seal ofT.ho kajdsCojnany; that the 't sea Id instrumen•Js coiporate seal; that it was so affixed by authority of her /his ofllse under tho t3y_Laws of said Company, and that s/he s�gnetl his name thereto by like au horny. -4,$"fAT 4OKLAHOX s:�s COUNTY OF TULSA i, J111 rz. 4 by h1 resolution ac(Qptbgjb tjha:Hoard of Direct Is f; Q B) t16 a Surety c4)n 4.° ,,.na RESOLVED: That the President, the Executive Vice President, the several Senior Vice Presidents and Vice Presidents or any one of th, be and hereby is authorized, from time to time, to appoint one or more Attorneys•In -Fact to execute on behalf of the Company, as surety, any and; �'8grifidsi' dortakings g`gdiyo li$pt :o Gretyshfp, oro,ther vWlllten_'obllgattons In the:;gattlre'tI%(QOfr;Co Prascrlbe their (:esSbjlt�, flu 1,0 and the r4spi .II�HtfB'Fttr:Alr aulhorifYr' +.Od'; o rvbJ<g;ap�auch appotlttlnel)t a(aryy tlitk��. syr' xa'.; r`• :`u �1 `•f :;._ O"F'RESOLVED URYHKRI'I'M( the Companyseafand'thersi`gnature of any` f'oiWifci'esaia'officers and any 9e6ret6rq-"6r Assistant Secfe the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract s1uretyshI , or other written obLipatio n the nature thereof, such signature and seal when So used being hereby adopted by the Company as the or r,of such offlo: r gijdlifa; o(Ig othseal of the eotl5pany t0;be'Islid and bine'Ih9 npot's� Cz�7ii ,any with tls . e`fo oe �iid'AJ(ect as th6u g ,5 rry'dILU Affixed. �; � c t�d:a+?' +'_ =i' 2" C�s�",'' '::, ._' a '_. ...-•- : ' =2'y"- CERTIFICATION SHARCN>}iki3l.0 ' _ sSr3F1'elary _s of Okla(toilia.'- $Ol y 'o'lljparty, do h' ro;Jiy certify�l f the foregoing pRw'r f c.,o Jr'BQznoy end the Re30 ui gns} fftj &,card of �Dlrlc .?,`bf S$ptern_baP 25, 2009 heV¢ notpeen r yoksd and ar(eyri,�ow 111. 1 fb�'oe aid effect. S •.� -„�• -'9 Signed and sealed this 'day of w�_,:rf6R.t' :T:i> �`!: �o�r�ePDN�rPP�' 'r`; c ; �: ;• ri V 't.'t. � t :. . '•< 3 . i�tiZSt'94' �1,�'zdLZ 2 - �� •1< a 1...':t� x's "` .$; =5.. .2 >; SEAL tom: ,:. . -. -�+r •',:ra- .. '�,:.: <s z ' +„ SHARON HACKL Secretary li - OK19.,,� k =.s,. F.1 'ri aNq /!IP _ 1 _ _ C' a -•__. _ S :a {: 37�...�. _er.. t 4 OID 1F B" '181E itaTY MORTO.0 OP ID; AS `;� ° CERTIFICATE OF LIABILITY INSURANCE og1010912017 ) 10109/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDTHE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate Bolder in lieu of such endorsemenf s . PRODUCER RICH & CARTMILL, INC 2738 East 61st #400 Tulsa OK 74106 Tony } tolmos ° E °T TO Holmes P ONE fAfC.NOy 91-744-842 •918-743 -8811 9 - Aoo�less: . INSU S AFFORtlaiG COVERAGE - NAICU ' INSURER A:American Fire & Casualty Co 24066 5 1,000,000 INSURED Motion Excayating,LLC INSURER B:OhiOSeCOrltylnSCO 24082 PO Box 482 Coweta, OK74429 IxsuRERC:The Ohio Casualty Co 24074 .Ins —- - -- 1NSUREft D: PETISONALAADVWJURY INSURERE: _ GBILA°OREGATEUMITAPPLIMPpi: j�� POLIOY n JCR -Car I . _ 1 LOC __.. O1HER - --T— GENERALAGGRWATE INSURER : '— PRODUCTS- COMPIOPAGG S 2,000,00 S — COVERAGES CERTIFICATE NUMBER: RE1119 nm MNMRPP. . THIS I8 TO CERTIFY THAT THE POLICIES OF INSURANCE 11STED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTA TYPEOFWSURANCE POLIMU BER MOLD EFF MMIBDD EXP LIMITS A X COMMEACUiLGENFRAL LIABILITY CUIh1e MApE �oCCUR SLA66790011 0112812017 0112812018 EACHOCCURRENCE 5 1,000,000 P ,LS EaatG2,� § 1,000,00 MEDERP nano v' 5 15,000 PETISONALAADVWJURY S 1,000,000 _ GBILA°OREGATEUMITAPPLIMPpi: j�� POLIOY n JCR -Car I . _ 1 LOC __.. O1HER - --T— GENERALAGGRWATE 2,000,D9 PRODUCTS- COMPIOPAGG S 2,000,00 S — B AUTOMOBILE X X LIABILITY ANYAUro O NED SCHEDULED A HubEDAVrOS X AUTOS BAS66796011 01128/2017 01/29120i9 Oa dens p E S 1,000,00 SOrxLYW.mRY(Pmporsee) S BONLYWJURY(Peraolden0 $ (Pv-P ael S S C X UMGRELLALIAS EXaESSLuS X C,,R I CLAIMgMLADE 1 1 US066796017 0112812017 01/28/2018 EACH OCCURRENCE 5 3,000,00 AGGREGATE s DEO I X I RETENBON S 10000 S B W°RI(ERSCOMPENSATION AND EMPLOYERS' LIABILITY ICPERIM �� ARTxDOFXECURVE Y� (MandalMyNNH) 8 EI -14O bOF dOPERATONS babes NIA XW56578G017 00/0112047 06/0112018 X STATUTE Eft F.L.EACNACG)DENT �; _ 1,000,000 E.L. DISEASE FA EMPL S 00 1,000,000 El. DISEASE - POCR DESCRIPTION OF OPERATIONS LOOATIONSI VEUICLES (ACORD 10I.AOMR001 nwaamgSchedule, maybe anached amore spate bTapulrad) CITY057 City of Owasso 200 S. Main Street Owasso, OK 74066 SHOULD ANY OP THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL OF DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHHOOOBRREDDRREPRESENTTATITIVE Is lUUU -ZO14 ACUKU UUKPURA I IUN. An rlgtRs resorPea. ACORD 26 (2014!01) The ACORD name and logo are registered marks of ACORD Farris, Earl From: Lombardi, Julie Sent: Wednesday, January 31,2b18 11:46 AM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Safelock Steven, I have reviewed the Safelock Storage Sanitary Sewer maintenance bond at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business in OK, and the amount of the bond is well within the surety's $1,619,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi - - - -- Original Message---- - From: Eaton, Steven Sent: Monday, January 29, 2018 8:24 AM To: Lombardi, Julie <JulieL(@CitvOfOwasso.com> Cc: Farris, Earl <efarris@CityOfOwasso.com> Subject: Safelock Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thanks, Steven Eaton City of Owasso Infrastructure Inspector seato n (a) citvofo wasso. com Phone 918 -272 -4959 Cell 918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 1018576 KNOW ALL MEN BY THESE PRESENTS, That we Morton Excavating LLC as Principal (Developer and Contractor), and Oklahoma Surety Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Six Thousand Dollars & 00 /100 ($6,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Safelock Storage - Sanitary Sewer 76al Street North & 129°i East Ave. Owasso OK a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: January 25,201 Morton Excavating LLC, Principal BY: Okla �a Surety Company, SureTy B?' Attorney -in -Fact Cathy ombs Attach Power of Attorney. -A -4 4� LAHO A ANY"""i, OK "�$URE 1437 SOUTH BOULDER, SUITE 200 ; TULSA, OKLAHOMA Al Ii i 918 -587 -7221 - #Ax 018-688-1263 VyER OF ATTOik. ET... wN' .- --KNOW ALL MEN �_Y. TH4qg,PRESENTSj TboUlhe I CK}AHOMA SqRETY,_qOMPANY jKqd*ndexlsQng,undpr.,�_2, agd I a corporation gygap vlilua of the lalk&-& jjdtq.�,pf Ohio, does hertibj,,n6'l6at;;'donsIftuf8 and y'p*p1nRh6".p' 4raor, or persoi -Wtakfq INO'n' -jh Its name, P14 e*ind on I mory liplIone Is named;rlti IFA0%b&IfiyiiuI attorney . . I 142,Company, a464 3:1, Vj N'4� any and all bonds, undertakings and contracts of suretyship, or other written obligations In 60 nature thereof, TraVis E. Brown, Jamie ,-Purris, Cathy Combs, Jqbn Kelly Doer, Vaugftn .P,: Graham, Vaughrl Paul (arahann, Jr., Mark Edward, Lon F Hobble Lo k0phen M, Polar' 'WQAbI J SweAlop 11'oMP SA OK U '.. � - .�. I - - 'k jkl ..0 -�a this hascaused.lMse resoptstobe F*7 , --�, �-� 9� �, * % 2 'Szt�' '. , ;,.;" .1 e ; �-2 'a. xje yr OKLA SURE N Y ATTEST: 'M It g X OZ.,, j: �',,,�.,SHARON HACKL s Se0fetaly, F� -1 10DO :BAZATA �V 4r n4:, �,-tVLP,94PRESIDENTS� -4k..v.\Pn this 01 Nqvgm personally. appeared P.DD BAZNTA bar -,jjQjno known,-�01(ji; (lots o 5Tkm des in Btot ',0filahorna, that s/hojs.� VtQq. ftes@ent of oklah? Sqot a �"-Xduly:�kr� deposes 444;aq 1 15' troVf P, Y tffe'abo a fristrumen i thfiI-a/W..kRovvi the east of 66 sild.& .any; Nx �a ad Instrumen 5 ohi: corporate seal; that It was so affixed by authority of herthle, office under the By-Laws of said Company, and that s/he signed his name thereto by like authority. Cqm M OKLAHOMA': WN 6AA4 SS Azg� "M C ]on expirto: 0 P 'W I COUNTY OF TULSA 0-.%Sq� - MY a �07 nj .11 If 1prlal UAWAM I -.*' NL.' MM.r-tt P'.Wi' ffq Powerof Xd(of4y. hf6fdrited byauthbtity.*bt.ihsldloW]figresolutiong*,ad hoard of DirairtorUpf-ttil i'M T � . Surety Ccltiipfih�% dg:'� �.% , " �':- --�J I I � �N n I 6�,t defied Soplember 25, 20, M �;0'.QDqnImbu8 written 00118 v RESOLVED: That the President, the EXI he and hereby Is authorized, If9m time to time, to a Ad �bji �7- - -' Afte-ofOretyshIp. of _qjIml(4 qf tb4lr authority; -0 dtbja40kQ'.a0y'.SUGhRPP CHEW Mt the Comp, the Company may be affixed by facsimile to any po 4Vrelyft, or other WijfieqohIj0atIon.Iq the nature I such seal of the 0�0�� 'gifted. 1"X - k- SHARON Ve Vice President, the several Senior Vice Presidents and nt o1q. or more Attorneys-In-I'sot to execute on behalf of Ili plir vyH1Nn,6�jlgiajIons In lhi}Wjo Presorlbo (hgj Adfita0p'47y- 30al Ud &1gnature of any of the alsrhddO officers and o of attorney or certificate of either given for the execution of tof. aqoh 0.1ghuature and seal when,p,usod-baing hereby Q} Y-"- e-V slid blndlfiq.4pon the'60tinpliny with the CERTIFICATION 'VOID IF Eldk'181AP TY Vice Presidents or any one of them, e CompanV4 as surely, any and all f and the r4pealvll 'e, as of Olkinfigma.gurdty Company, do harePy'6erIfiy*'At 6 fato5olnglagWif 2009 have not b6n:revoyod and are flitl]q . e � iiii affect. Signed and sealed this 1004ay of ?91 WI SHARON HACKIL. Secretary MORTO.O OP ID: AS 4CG►tzt7 CERTIFICATE OF LIABILITY INSURANCE opTEiMMIDOYWY 01/24/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(fes) must he endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain Policies may require an endorsement. A statement on this certificate does not comef rights to the certificate holder in lieu otsuch endorsement(s), PRODUCER RICH & CARTMILL, ING 2130 East 6lst#400 CONTACT Tony Holmes PHONE •918. 743.8811 kcK NP: 918.744.6429 6 IL .A n0E65: Tulsa OK 74186 TonyNolmes INSURERS AFFORDING COVERAGE NATO# INSURER A:Amerioan Fire & Casualty CO 24066 EACH OCCURRENCE is 1.000,000 INSURED Morton Excavating, LLC INSURER B;Ohio Security Ins Cc 24082 PO Box 482 Coweta, OK 74429 I suneso:7110 Ohio Casualty ins Cc 24074 0112912018 �pNEMISESgeeccbuenca} j$ 1,000,000 INSURERD: INSURER E: INSURER I Mm ExP(Anyono person) )$ 16,000 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMIT$ SHOWN MAY HAVE BEEN REDUCED BYPAID CLAIMS. �7R TYPEOF WSURANCE 200 B. Main S S OLIO UMBER PO O EFF `PO EXP UNITS A X COMMEROIALOENER�AL LIABILITY EACH OCCURRENCE is 1.000,000 CLAIMS -MADS I"1 OCCUR BLAS6796017 09/2812017 0112912018 �pNEMISESgeeccbuenca} j$ 1,000,000 I Mm ExP(Anyono person) )$ 16,000 PERSONAL B AAV INJURY :$ 1,000,000 a9ft AGGREGATE LIMIT APPUES PER: ) GENERALAGGREGATE . is 2,000,000 jEC{ 0 I$ 2,DOD,000 POLICY LOC , PRODUC AUTOMOBILEUADA.ITY ' (CEaeal ldmlj MIGLE R $ 1,000,000 B X ANYAUTO BAS65796017 0112012097 01/28/2018 i BWNLYINJURYIPorpomo I : $ ALLOWNED SCHEDULED BOULYINJURY(poraCold"t),S X X EO HI EDAUTOS AUTOS X UMBRELLALIAB X I OCCUR EACHOCCURRENCE S 3,000,000 C EXCESSUAB CLAIIAS.MADE US055796017 01129/2017 01/2812018 AGGREGATE S DEC I X I RerEtmolJ s 10000 1 $ WORKERSCOMPENSATION X STA FOR AND EMPLOYERS'LIABILITY YIN B ANY PROPft1E(OR/PARTNEILEXECU7NE MV666700017 06/0112017 0610112018 EL EACHAwIOE±dr �$ 1,000.00 OFFICMh1EIA8EREXCLUVrO7 NHk NIA E.L OISEA$E•EAETdPLOY�g 1,000,0001,000,000 M(M(MandaMryln y.e tlosedbeundOt DESCN NOFOPERATIONSI,.W, E.L DISEASE• POLICYLIMIT ;$ 1,000,000 4 DESOMPTIONOFOPERATION SILOOATMtIUIVENICLES (ADDED t0(,AddItIona Ramarks Schedule, maybe attached amore space is required) Safelock Storagge - Sanitary Sewer 78th Sreet NCOtT & 1291h East Ave Owasso, OK CERTIFICATE HOLDER CANCELLATION CITYOOI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of OWa65D WILL BE DELIVERED IN ACCORDANCE I WITH THE POLICY PROVISIONS. 200 B. Main Owasso, OK74055 AUTHORIFFPjREPRESENTJA�T/IVE ©1988 -2014 ACORD CORPORATION. All rights reserved. ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD SV REAL People • REAL Character • REAL Community TO: The Honorable Mayor and Council Owasso City Council FROM: Linda Jones Finance Director SUBJECT: Declaration of a Surplus Finance Vehicle DATE: March 2, 2018 PROPOSED ACTION: Staff is requesting City Council consideration and action to declare the 2000 Chevy Impala vehicle, VIN #2G1 WF55K5Y9274739, as surplus to the needs of the City and make the vehicle available for disposal via auction. BACKGROUND: This vehicle was primarily used by Finance to go to the bank and post office each day. The vehicle has experienced many mechanical issues over the years and was found to be unreliable for daily use by the Finance department. Finance now utilizes a 2002 Ford Explorer (formerly used by the Parks Department) for the daily needs of Finance. Upon declaration by the City Council, the City Manager may dispose of the equipment via — auction. The City uses eBay, an on -line auction service, to dispose of surplus equipment. RECOMMENDATION: Staff recommends the 2000 Chevy Impala vehicle, VIN #2G1 WF55K5Y9274739, be declared surplus and made available for disposal via auction. s� REAL People -RFALC ader -REAL COmmuniq TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen, MRCP, RLA, AICP Planning Manager SUBJECT: Public Hearing - Community Development Block Grant (CDBG 2018 -2019) DATE: March 2, 2018 BACKGROUND: The primary objective of the national Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one (1) of the following national objectives: D Provide benefit to low and moderate income persons; ➢ Aid in the prevention or elimination of slums or blight, and Meet other community development needs having particular urgency or posing a serious or immediate threat to the health or welfare of a community. On January 24, 2018, the Indian Nation Council of Governments (INCOG), provided information regarding the 2018 -19 CDBG application cycle. A completed application, which includes a public hearing, resolution, and cooperation agreement, is due no later than April 3, 2018. Owasso is now part of an Urban County and as such does not compete for the funding through the State Department of Commerce. Owasso will receive an allocation of approximately $128,827 for the 2018 -19 CDBG funding cycle, which does not require a local match. To qualify for CDBG funding under the objective of providing benefit to low and moderate income persons, proposed projects must show a positive or general improvement of living conditions in a definable geographic target area where at least 51 % of the occupied households are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the Department of Housing and Urban Development (HUD). For example, the new established income limits define a family of three (3) having a total annual household income of $46,000 or less or a family of four (4) having an annual household income of $51,100 or less. In 2014, the census tracts in Owasso and across the country were re- evaluated based on new income limits set by HUD, who administers the CDBG funding program. The new income limits numbers resulted in Owasso losing much of its former qualifying area. As a result of HUD's changes, communities had to resort to doing income surveys for smaller targeted areas. Owasso did such a survey in the summer of 2015. A door -to -door survey was conducted for the Hale Acres subdivision using random addresses provided by INCOG. The survey data revealed that the neighborhood qualified under the new HUD income limits, and as a result funds may be expended in Hale Acres for a period of five (5) years. PAST CDBG PROJECTS: In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park improvements. Two maps attached with this memo indicate past CDBG projects within the former qualifying areas of geography. The past two (2) years of CDBG funds have been used in the Hale Acres subdivision for sewer line improvements. RECOMMENDED PROJECT: Staff recommends continuing utilizing the CDBG funds for the sanitary sewer improvements in Hale Acres. Staff believes that continued replacement of sections of the old clay pipe sanitary sewer lines is a priority. Once those are completed, the focus will be on other infrastructure issues. It is necessary to work from the "ground up" with regards to the numerous infrastructure issues in the neighborhood. For example, it would make little sense to repair storm drainage issues and roads only to come back and dig everything up to replace failing sewer lines. Considering the above information, staff believes the best course of action is to continue to use the CDBG funds to make necessary sewer line improvements in Hale Acres, given the area qualifies for three (3) more years of funding. PUBLIC HEARING: When a CDBG project is in the application phase, a public hearing is required to allow citizens the opportunity to comment on the proposed project or to suggest another project they think should be considered. FUTURE ACTION: A recommended project, application, and resolution will be brought forth to the City Council at the March 20, 2018 meeting. RECOMMENDATION: Staff recommends City Council conduct a Public Hearing to inform citizens of the proposed project and to receive citizen input. ATTACHMENTS: Map - CDBG Qualifying Areas (Low -Mod Block Groups Updated 2014) Map — Map showing Current CDBG Project in Hale Acres c 54.01 z z E E 106th. St N 1 58.08 An L..- ......... {d 54.02 n w. 2 g z e This map is provided as a public resource for general information ony. Although every effort has been made to producelha most current. correct and clearly expressed data possible, all geographic information has limitations due to scale, resolution, data and interpretation of the original source maledels. The information on this map is wilecLLd from"nous¢¢ooumes that can change over time without notice. Therefore, the informaGOnprovided is 59 not intended to replace any official source. You should not act or refrain from aQtirglbased upon lnlw mis map without independently verdytng the Infwmetion enq it mace pofessional etivica. The burden of tlelenninmg car - timellness of Infmmetion rests solely on 3 ry Low -Mod Block Groups Updated 20142 and Owasso Corporate Limit's 50801 .. -- -- 504:03 z t 2 CINCOG1 Source: 2006 -2010 ACS Data, 2010 Date: 2/10/2015 Sources: Esri: DeLormer-NA 2 504.05 a a 0 a y a 1 Valley -- Park Y u• 2 t 506.01 Legend City of Owasso Yl(L Corporate Limits Percent Low -Mod ;; { Less than 51.00 °h 51.00% or Greater Incorporated Places 4 1 50408 Census Tract s Geography '; Boundary Intermap, PC, NRCAN, Esri Japan, METI, Esri China (Hong QV TW YIP VVfty S . { . R.*. .Ll , ■ ■I WIT, REAL PeoO�e -RFALC acler -Rf4t COmmunily TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Redbud Park Professional Service Agreement Amendment DATE: March 2, 2018 BACKGROUND: Redbud Park, a festival park on Main Street, was included among the projects approved by Council Resolution 20.15 -08 for Tulsa County excess Vision 2025 funding. Redbud Park will be located on the property adjacent and directly south of the Police Station with capabilities to host a farmer's market, concerts, outdoor entertainment, and other appropriate events of a similar nature. On April T, 2016, City Council approved a Professional Services Agreement for architectural and engineering services with GH2 Architects, LLC of Tulsa, Oklahoma. During the design phase, the need for additional off -site stormwater mitigation was discovered. Those services were not included in the original agreement. Staff has requested and received an amendment for this additional item. PROJECT SCOPE INCREASE: The scope increase for the drainage includes the design of a drainage system that will convey stormwater from the Redbud Park site to the tributary creek, east of Birch Street and E 1 s+ Street. This work does not include the design of a stormwater detention system, as it is anticipated that no stormwater detention will be required. The final cost of work will be determined when construction bids are received. CONTRACT AMENDMENT: The amendment would add the following to the Professional Services Agreement: • Add Article 11.3.1 - The Architect shall be compensated for additional services related to the Stormwater Drainage System in accordance with Paragraph 11. 1, a stipulated sum of 7% of the cost of the work. • Add Article 11.8.5 - Additional reimbursable fees for the Stormwater Drainage System include: 1. Additional Topographic Survey- stipulated sum fee of $3,780 2. Right of Way and Property Plotting -stipulated sum fee of $2,415 • Add Article 11.8.4 - The original Geotechnical Investigation fee of $5,922 is reduced to $3,675. 99191M Funding for the professional services will be obtained through the Vision 2025 Funds. RECOMMENDATION: Staff recommends approval of an Amendment to the Professional Services Agreement with GH2 Architects, LLC of Tulsa, Oklahoma, for additional professional services for the Redbud Park (Owasso Festival Market Place on Main) and authorization to execute the amendment. ATTACHMENTS: Amendment to the Professional Services Agreement GH2 Design Services Agreement \'``�= IA Document G8021M - 2007 Amendment to the Professional Services Agreement T0: Mr. Larry Langford Director of Recreation and Culture (Owner a• Owner's Representative) In accordance with the Agreement dated: April 15, 2016 BETWEEN the Owner: (.Name and address) City of Owasso 200 S Main Street Owasso, OK 74055 and the Architect. (Name and address) GH2 Architects, LLC 320 S Boston Ave, Suite 100 Tulsa, OK 74103 for the Project: (Name and address) Owasso Festival Market Place on Main Authorization is requested ® to proceed with Additional Services. ® to incur additional Reimbursable Expenses. Amendment Number: 001 As follows: Project Scope Increase - Stormwater Drainage System: The scope increase for drainage includes the design of a drainage system that will convey stotmwater from the festival park site to the tributary creek, east of North Birch Street and Fast Is' Street. This Work does not include the design of a slormwater detention system, as it is anticipated that no stonnweler detention will be required. Tile following adjustments shall be made to compensation and time. (Insert provisions in accordance with the Agreement, or as otherwise agreed by the parties.) Compensation: Refer to Project Agrecment, Article 11, Compensation. Add the following Article 11.3.1 The Architect shall be compensated for the additional services related to the Stormwater Drainage System in accordance Paragraph 11. 1, a Stipulated sum of 7% of the Cost of the work. Add the following Article 11.8.5: 11.8.4 Additional Reimbursables Fees for the Stomlwater Drainage System include: .I Additional Topographic Survey: Stipulated Sum Fee of $3,780.00. .2 Right of Way and Property Plotting: Stipulated Sum Fee of $2,415.00. AIA Document 6802° —2007 (formerly 6606"a- 20001. Copyright ®2000 and 2007 by The American Institute of Architects. All rights reserved WARNING: This AIA^ Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA• Document. .� or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extant possible under the law. This document was produced by AIA software at 14:45:44 on 0112402018 under Order No. 8244841089 which expires on 1111812018, and is not fosale. User Notes: r resale. Add the following sentence to Article 11.8.4: The original Geotechnical Investigation fee of $5,922.00 is reduced to $3,675,00. Refer to Project Agreement Article 6, Cost of the Work. The updated estimated Cost of the Work is attached as Exhibit 1. The Architect will adjust invoicing based upon this estimate with January, 2018 invoice. The final Cost of the work will be determined when constmetion bids are received. Time: Not Applicable TO: (.5ignature) (Signature) Michael Hall, AIA, Principal Lyndell Dunn, Mayor (Printed tatne and title) (Printed tame and title) February 14, 2018 316/18 (Date) (Date) AIA Document G8021° —2007 (formerly G606 -- 2000). Copyright ®2000 end 2007 by The American Institute of Architects. All rights reserved. WARNING: Th is AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of Ur is AIA^ Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extant possible under the law. This 2 document was produced by AIA software at 14.-45!44 on 01/24/2018 under Order No. 8244841089 which expires on 111162018, and is not for resale. User Notes: (389ADA31) GH2 ARCHITECTS Design. Service. Solutions. Transmittal To: John Feary Date: April 20, 2016 City of Owasso 111 N. Main St. Owasso, OK 74055 From: Michael Hall, AIA Project #: 20150108 GH2 Architects, LLC 320 S. Boston, Ste. 10 Tulsa, OK 74103 Via: USPS Project Name: City of Owasso Festival Market Place Quantity Description 1 Signed Original Contract — Document B101 -2007 Comments Please find enclosed the signed original contract, Document B101 -2007, between The City of Owasso and GH2 Architects, LLC. 320 Sn1:ch 6adnn, Sniw Ion. TWzi, Oklahoom 7..103 i ?1813.507.5159 • Fn,, 913.537.0352 • GHICOM d S'EUAiTS' Ffi1t9GE IF G11: IRC16T<fii.III IniL I .AIA Document D101T" — 2007 Standard Form of Agreement ,Between Owner and Architect AGREEMENT made as of the 5th day of April in the year 2016 (Li xgrds, indicate daj) month a d yea.) BETWEEN the Architect's client identified as lite.Owner: (Nature, legal stalris, address aid other Infan+atiat) I City of Owasso Oklti iomn 1 I t North Main Street Owasso, OK 74055 and the Architect: (Name, legal stairs address and other it formation) GH2 Architects, LLC 320 S. Boston Avelnlo; Suite 100 Tulsa, OK 74103 for the following Project: (Nairn, location and 'detailed description) Owasso restival. Market. Place on Main TULSA. COUNTY PARCEL NO. R61000143000400 & TULSA COUNTY PARCEL NO. R61000143000730 I City.of Owasso, Oklahoma Project will include a festival market place Pavilion with capnbilities to host farmer's market,. concerts, outdoor catertainment, and related events. The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Roped that notes added Information as well as revisions to the standard form text is available from the nuthor and should be reviewed. A vertical line In the left margin of this document indicates where the author has added necessary Information and where the authorities added to or deleted from the original AIA text. This documerdhas Important legal consequences. Conautlationwith an attorney is encouraged with respect to its completion or modification. AIA Document Bt01'" — 2007 (formerly B1611- — 1607). Copyright0 1974, 1070, 1907, 1007 and.2007 by The American Iostitule atArchllects. All rights reserved. WARNING: This AIA" Document Is protected by U.S. Copyright law and international Treaties. unauthorized reproduction or distribution of .) this Atria Document, or any portion of It, may result In severe civil and criminal penalties, and will ho prnsecutad to lha mazimumeztaut possible under the low. This document was produced by ALA sobware at 12:11:11 an 03)31120 16 undet Order No.6205153536_7 which expires on 0710412017, and is not for (Cents. User Notes: (1380148090) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 ADDITIONAL SERVICES 6 OWNER'S RESPONSIBILITIES 6, COSTOFTNEWORK 7 COPYRIGHTSANDLICENSE$ 8 CLAIMS AN, DISPUTES 9 TERMiNATIONOkSUSPENSiON 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS'AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBiTA iNITIALINFORMATION ARTICLE 1 INITIAL INFORMATION § 1,19'his Agreement is based on the Initial information set forth in this Article 1 and in optional Exhibit A, Initial Information: (Conrplefe ixhib. ii: A, ltritial Information, and incorlwale it Into rite Agmem ent at Section 13.2, or state beloit, hnifial InforntRtion sugtt as, details of the Project's site and prograin, Owner's contractors and consultants, Ar chiiect k consultants, Owlier's budget for the Cost of fire Mork, authorized representatives, anticipated pt oon enlent7netbod, and other information relevant to dire Project.) Refer to Exhibit A § 1.2'rhe Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: A Commencement of construction date! TO be determined .2 Substantial Completion date: To be determined § 1.31be Owner mtd Architect may rely on the Initial Inrormnlion. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional Services as set forth in this Agreement, AIADocumant 8101'- -2001 romtady 81511'- 1997I.Copydgh1Q 1074. 1978. 1887, 1997 and 2007 by The American institute of Architects. All rights Init. resemod. WARNING: Tills AIADocumentis protected by U.S. Copyright Law and International Trestles. Unauth0d2cd reproduction ordisaibution of this AM" Document, or any portion of fl, may result tit severe civil and criminal penalties, and will be prosecuted to the reaximmn extent possible under t the law. This document was produced by AM software at 12:11:11 on 0373112010 under Order N0.6205153038 1 which exams on 07/0412017. and is not for resale. User Notes: (1980148090) § Z2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by ardliiteets practicing in the same or similar locality under the same or similar circumstances.'rhe Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of ilia Project, § 2.3 The Architect shall identify a representative authorized to act on behatrof the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, theArchitect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with'respect:to this Project. § 2X Ilia Arehftect shall: maintain the following insurance for the duration of this Agreement. Certificates of Insurance are attached is Exhibit C. i fany of the requirements set forth below exceed the types and limits the Architect normally m the aintains; Owner shall reimburse the Architect for any additional cost: ally.) rfy types and Unifls of insurance coverage, and other hism•ance requirements applicable to the Agreement if ally.) .1 General Liability $1,000;000 per occurrence .2 Automobile Liability $1,000,000 per occurence .3 Workers' Compensation Oklahoma Statutory Limits A Professional Liability 51,000,000per claim; 52,000,000 annual aggregate This insurance shall remain in full foreeand effect for,two yens after the last dateofsubstantiat completion. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3:1 The Architect's Basic Services consist of those. described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3.1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to theowner. § 3.1.2 The Architect-shall coordinate its services with those services provided by the Owner and the Owner's consultants, The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner's consultants. Tt1e,Arehiteet shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. § 11.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner'sapproval it schedule for the perl'ormance orthe Architect's services. Ilia schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial In formation. 'Ilia schedule shall include allowances for periods of time required for ilia Owner's review, for the performanceoflhc Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shalt not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, Who Project proceeds until the commencement of construction. AIA DOtUment B101o' — 2007 (foal 81611--1997). Copyright [hit. meervOd. WARNING: This Me Document Is protected by U.S. Q this AIAe Document, or any portion of it, may result in severe civil i the law. This document was produced byAIA software at 12:11:11 on resale. User Notes: S. 1907, 1907 and 2007 by The American Institute ofAicintects. Alt rights v and Intent atlonat Treaties. Unauthorized reproduction or distribution of 3 at penalties, and will he prosecuted to the maximum extent possible under under Order No.6205t63638_1 which expires on 0210412017, and Is not for (1380148890) § 3.1.4 Ttte Architect shall not be responsible for tut Owner's directive or substitution trade without the Architect's approval. § 3.1,5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and bysuch entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities havingjurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 1 The Architect shtill review the program and other information furnished by the Owner, and shall review laws, codes, and regulation's:applieable to the Architect's services. § 3,2.2 The Architectshallpreparea preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work; proieet sife, and lbe,proposed procurement or delivery method and other initial Infortnation, each in terms ofthe.other, to ascertain the requirenents of the Project, •fhe Architect shall notify the Owncr of(1) airy mcons stettcies dtscoyered in the information, and (2) other information or consulting services that may be reasonably needed for the Project: § 32.3 The Architect shall present its preliminary evaluation to the Owner and slab discuss with the Owner alternative approaches to;designand construction of the Project, including Alto feasibility ofincorpomting environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of tlProject., § 3.2.4 Based An the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components Based on the Owvner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. Tle Schematic Design Doamnents shall consist of drawings and other documents includtng,a site plan, ifappropriate, an d preliminary building plans, sections and elentions; and may include some combination ofstudymodels, perspectiveskelches, ordigital modeling, Prelin»naryscicctionsofmajor building systems nnd?construciin materials shall be noted on the drawings or described in writing. § 3:2.5.1 The Architect shall consider envirenmentally responsible design alternatives, such as material choices and building orientation, together with .other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. § 3.2.5,2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design 1•or the Project that is coasistem with the Owner's program, sell1edute and budget for the Cost of the Work. § 3.2,6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordnncc wvith Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based oil the Owner's approval ofthe Schematic Design Documents, anti on the Owner's authoriyntion of any adjustments in the Project requirements and life budget for the Cost of the Work, the Architect shall prepare Design Development Documents for Ole Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the sire and character of the Project as to nrchitectumi, struchnml, meclinnical and electrical systems, and AIADocumont 11101° -2007 rormoriy 01511°- 1997).Copyrighl® 1974,1979, 1987, 1997 and 2007 by The American lnsglule or Architects. All rights tat(• rossived. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized roproducaon or disidbnlion of 4 this Al e Document, Ora nyportion of it, may rosulthlsWare civil and Gdm111a1 pCOa1lICS, aqd Yflll bC pmaCeelad t0( hCnta Xllilnin CXICnI pos$ibla nndCr ! the taw. This Document was produced by AIA software at 12:11:11 on 03/31/2016 under Order No.6205153639 1 which expires on 0210412017, and is not for resale. User Notes: (1399148000) Init. such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3 ;3,3-The Architect shal l update the estimate of the Cost of the Work. § 3.3:3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any ndjustments to the estimate of the Cost of the Work, and request file Owner's approval. § 3.4 CONSTRUCTION., DOCUMENTS PHASE SERVICES § 3.4.1 Based, on. the 0.4n e,r's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in iheProject requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents ;for the 0lmter's approval. The Constnwtimt Documents shalt illustrate and describe the fila r devclopmenl'of tl}e approved Design Devciopmcitl Documents and shalt consist of Drawings and Specations set tin g.fortln in detail the quality levels of materials and systems and other requirements for the c0 alru won of the. Work: The Owner and Architect acknowledge that in order to constsuctttle Work the Contractor will provide additionaYinforitiafion, including Shop Drawings, Product Data Samples and other similar submittals, Which Ole Architect shall review in accordance with Section 3.G:4. 3:44-The Architect shal(incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the. Project. Dudng'the development of the Construction Documents, the Architect shalt assist the Owner in the devetopnirnt and preparation of (t) bidding aid procurement information that describes the time, place and conditions of bidding; including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor,, and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manoabthat includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3AA The Architect shalt update the estimate for the Cost of the Work, ` § 10'fhe Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6 :5, and request the Owner's approval. § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5,1 GENERAL: The Architect shall. assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents; the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness ofbids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding.and preparing contracts for construction. § 3.5.2 COMPETITIVE BIDDING § 3.5.2,1 Bidding Docuntenfs shall consist of bidding requirements and proposed Contract Documents. 3.5.2.2 The Architect shall assist the Owner in bidding the Project by A procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a tog of distribution and retrieval and of the anhounts ordeposits, if any, received from and returned to prospective bidders; 3 organizing and conducting a pre -bid conference for prospective bidders; ,4 preparing responses to questions free prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in 1116 form of addenda; and ,5 organizing and conducting the opening of the bids, and subsequently documenting and distribufing the bidding results, as directed by tine Owner. § 3.5.23 The Architect shall consider requests for substitutions, ifthe Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders, AIA Document 6tOP° — 2097 (tonnody 8151 -- 1987). Copyright ®1974, 1878, 1997, 1097 and 2007 by7he Ameilcan ins reserved. WARNING: This AIA Document is protected by U.S. Copyright law and International Tmarlos. Unauthorized this Ale Document, or any portion of il, may result In severe civil and criminal penalties, and will he prosecuted to the the taw. This document was produced by AIA software at 12:11:11 on 11313112016 under Order No.6205153638 1 which expire resale. User Notes: 02042017, and Is not for (138014809D) or 5 § 3.5.3NEGOTiATEO PROPOSALS § 3.5,31 Proposal Documents.shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by A procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and .3 participating in negotiations with prospective contractors, and subsequently preparing u summary report of die negotiation results, as directed by the Owner. § 3.5.3.3 nie Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and sliall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GEhb L l 3.6.1.1 Architect shall;provide administration of the Contract between the Owner and the Contractor as set forth edowand Tlie h AIA.66ttamenf A201TM -2007, General Conditions of the Contract for Construction. If the Ovaler and Contrit4or'ihodtfy;AtA:Document A201-2007, those modif cations shall not affect the Architect's services under this Agreement unless the Oivnci, and the Architect amend this Agreement. § 3.6.1.2 -fliaArchitioct Shall advise and consult with the Owner during the Construction Phase Services. TheArchitect shall have authority" hi ae on.belnalf of the Owner only to the extent provided in this Agreement. The Architect shall not havo.control over; charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor sholl the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be kesponjible for the Architect's negligent acts or omissions, but shall not have cornrol over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.613 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the, Contract for Construction and terminates on the date the Architect issues the final Cenifcate for Payment. §,3.6.2: EVALUATIONS Of THE WORK § 3, 6. M The Architect shall visit the site at intervals appropriate to the stage of construction, oras otherwise required in Section 433; to beconre generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, ifthe Work observed is being performed in a manner indicating that the Work, when fully completed, will be. in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents nn(1 from the most recent construction schedule submitted by the Contractor, and (2) defects and deftcicacies observed in llte Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, theArchitect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, instal led or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees.or other persons or entities performing portions ofthe Work. § 3.6.2.3 The Architect shalt interpret and decide (natters concerning performance tinder, and requirements of the Contract DOCUINCRIS on written request of either the Owner or Contractor. *file Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6,2.4 Interpretations and decisions of the Architect shall be consistent with the intent ofand reasonably inferable fron (he Contract Documents and shall be in writing or in the form ot'drawings. When making such interpretations AIA Document 8101'- - 2907 formod f° y 8151 - 1997). Copyright ® 1974, 1978.1907, 1 D07 and 20D7 by The American Institute of ArchIlects. All rights lain. reserved. WARNING: This AIA` Document is protected by U.S. Copyright Law aml Inte irtionni Trnntlus. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result fn severe civil and criminal penaaiee, and will be prosecuted to the maxlmumextent possible under 1 the law. This documentwas produced by AM software at 12:11:11 an 03/3112016 under Order No. 6205153638_1 witch expires on 07104(2017, and is not for resale. User Notes: (138014809D) and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not Show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic cMct shall be final if consisted[ with the intent expressed in the Contract Documents, § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is detiad in AIA Document A201 -2007, the Architect shall render initial decisions on Claims between the Owner and Contractor is provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.6.3.1 Tho.Architectshall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's dertification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work ns provided in Section 3.6.2 and on the data comprising the Contractor's Application for irayniefiti that, to line best of the Architect's knowledge, information and belief, the Work has progressed to tine point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoiggrepresentaiiolis are subject (1) to an evaluation of the Work For conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Comract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. § 16.3:2 The issuance of a Certificate for Payinent shall not be ,a representation that Hie Architect has (1) made exhaustive or continuous on•siteinspections to check the quality of quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors acid ntateri.6(suppliers and oilier data requested by the Owner to substantiate the Contractor's right to Payment, or (4) ascertained how or for what purpose the Contractor fins used money previously paid on account ofthe Contract Sum. § 3.6:3.3111e Architect shall _maintain a record of the Applications and Certificates for Pir inent. § 3:6:4 SUBMITTALS § 3,$:4. 7fhc Architectshall review the Contractor's submittal schedule and shall not unreasonably delay orwithhold approval: Tlie Architect's action in reviewing submiltnis shall be taken in accordance with the approved submittal schedule or, in the aiselim of an approved submittal schedule, with reasonable promptness while allmvingsuflicicnt time in the Architect's professional judgment to permit adequate review, § 3.6,4,2 In accordance with the Architect - approved submittal schedule, the Architect shall review and approve or take other appropriate notion upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review ofsuch submittals is not for the purpose of determining (lie accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are die Contractor's responsibility. The Architect's review shall not constitute approval ofsafety precautions or, unless otherwise specificallystuletl by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a speeitic item shall not indicate approval of an assembly of which rile item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design processional related to systems, ninterials or equipment, the Architect shall specify the appropriate performance fine[ design criteria that such services fitmst satisfy, The Architect shall review Shop Drawings and other submittals related to lire Work designed or certified by the design professional remined by the Contractor thatbcar such professional's seal and signature when submitted to the Architect. The Architect shalt be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by Such design professionals. § 3.6,4,4 Subject to the provisions or Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shnit set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates; the, specific Drawings or Specifications in need ofchariftcation and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with AIADocumenl B1011- -2007 foirly B1611-- 1997).Copydghl ®1974,1978, 1987,1997 and 2007 by The American Instants OfNahilects. All rights trail reserved. WARNING: Tills AIA�` nn Document is protected by U.S. copyright Law and International Trestles. Unauthorized reproduction or distribution of this AIA'' Document, or ally portion of It, may result In sevaro civil and criminal penalties, and will be prosecuted to the maxUnme extent possible ender f are law. This document was produced by AIA software at 12:11: 11 on 03/31120/8 under Order No.62051536381 which expires on 071(142017, and is not for resale. User Notos: (1380148090) reasonable promptness, if appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. 3.6.4,5 The Architect still maintain a record of submittals and copiespfsubmittals supplied by the Contractor in accordance with the requirements; of the Contract Documents. 3.6.5 CHANGES IN THE WORK § 3,6:5.1 Ilia Architect may authorize minor changes in the Work that are consistent with tine intent of the Contract Documents and do nobinvolve an adjustment in the Contract Sum or an extension of the Contract Tine. Subject to the provisions.of Section Qi3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner4sapproval and.exeeution in accordance with the Contract Documents. § 3.6.5.2 The ArchitectShall maintain records relative to changes in the Work. PROJECT COMPLETION I Archttectshallconductinspectionsto, determinethedateordates. ofSubstentialContpleGonandlhedatc of fina},compfettoq; issue Cettifcetes of Substantial Compiction; receive from the Contractor and forward lathe Onner,.Cor the Owner's review and records, written warranties and related documents required by the Contract Docuunents end assembled by Ehe Contractor; and issue a final Cerlificmc fir Payntcnt based upon a final inspection indicating the Work cAnplcs with the requirements of thD Contract Documents, § 3 6,6.21he Architect's inspections . shall be conducted with the Owner to check conformance ofthe Work wifit the requirements ofilte Conttaer Documents and to verify the accuracy and completeness ofthe list submitted bythe Contractor of Work to be.cotnplctcd or corrected: § 3:6:0.31Mien the Work is found lobe substantially complete, the Architect shall inform Ilia Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any„ for fatal completion, or correction of the Work. § 3,6.6.4 The Architect shall forward to the Owner the following information received from Ilia Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of rotainage or the making of final payment; (2) affidavits; receipts; releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation requiied.ef the Contractor under the Contract Documents. § 16,6.5 Uponreque5tof the Ovenerl and prior to the expiration of one year from the date of Substantial Completion, the.Architi ct shall; wiliiouf'additional compensation, conduct a meeting with the Owner to review Ilia facility operations and performance,. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide; tile.. listed Additional Services only if specifically designated in the table below as the Architect's responsibililyi and the Owner shall compensate the Architect as provided in Section 11.2. (Designate rite Additional Services Ilia Architect shall provide in the second cohann oflhe table below. hr fie third column indisdtewhelher the service description is located in Secttai 4.2 or iii an attached exhibit. If in an ahibil, Identify the exhibit.) Additional Services Responsibility (Architect; Owner or Not Provided Location of Service Description (Section 4.2 below, or, in air exhibit atiached to this document and ideNli ed below) 4:1.1 Programming B202T "t -2009 Architect 4.2.1 4.1.2 Multiple preliminary designs Not Provided 4.1,3 Measured drawings Not Provided 4.1.4 Fxi—sting facilities surveys Not Provided -L4!1 .5 Site Evaluation and Planning B203'6l-2007 Architect 4.2.2 § 4.1.6 Building information Modeling E202M-2008 Not Provided AIA DOCUmont 11101- —2007 Rurriad 19 y 641 °- 1997).Copyright® 1974, 1976, 1987, 1907 bnd2007 by The American institute of Noletocle.Allrlahts Init. reserved. WARNING: This PJA� Document is protected by U.S. copyright Law and hacmatonal Theatles. Unauthorized reproduction or distrlbullon of this Ale Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced byAIA software at 12:11:11 on 03/31/2016 under Order No.6205153638 1 which expires an 0710412017, and Is not (or resale. User Notes: (13 8014 8 0 00) 4.1.1 Civil engineering 4.1.6. Landsca ode I n Architect Architect 4.2.3 4.2.4 4:1.9 . Archifectural interior Design B252T 2007 Not Provided Not Provided 1,41-10 4.1:10 Value Analysis B204T "r -2007) 4.1.11 Detailed Cost estiniatin Not Provided Ai,AUI.1124 On -site Pro'ect Representation B207T*1 -2008 Not Provided 4at18 Conformed construction documents Not Provided 4.1.14 As-Designed Record drawings Not Provided 4.1.15 As- Constructed Record drawings Architect 4.1.16 Post occu ana evaluation Not Provided 4:1.17 Faeilit Su" ort Services 1321 OT"L2007 Not Provided 4.1.16 Tenant- relatediserviees Not Provided 4.1.19 Coordination of Owner's consultants Not Provided 4:1.20 Telecommunicationsldata design Not Provided § 4.1.21 Security Evaluation slid Planning 20dT ^!= 2007. , Not Provided 4.1.22`. Colnmissionin , B211T "' 2007 Not Provided 4:1:23.. -xti a 'c eiiAr$nfnentnll ros onsible desi n Not Provided 4:1t24. LEER Certification (B214"1-20121 Not Provided 4.1:25 Fast;track!d a s, em services Not Provided 411:26 'Flistoric'Preservation B205nt -2007 Not Provided 4.1.27 'Furniti re;:Furoisliings, and Equipment Design B253T^t -2007 Not Provided § 42 Lnsert,a description ofeach Additional Service designated in Section 4.1 as the Architect's responsibility,.if not further described in an exhibit. attached to this document. 4;2.1 Programming: Architect will provide facility programming services during (lie initial master planning en'ort described in 4.1:5 below. 4.2.2 Site Evaluation "and Planning (Miler Planning): Architect will work with Owner to develop the overall master plan and site design direction lb? the raoility. Architect will conduct two (2) master planning work sessions as the plan is developed The plan will document the overall design concept and location for facilities as wall its the overall estimated development cost and project phasing strategies, Architect will provide three dimensional color renderings and promotional graphics as well as a digital animation ofthe final master plun concept. Architect will be available for .public presentations of the Master Plan. 4.23 Civil Engineering: Architect will engage a civil engineering consultant to provide civil engineering services for the project 4.2.41andscape Design: Architect will provide landscape design for the project. 4.2.5 As- Constructed Record Drawings: Architect will provide a set of as constructed record drawings based upon the Contractor's field notes, which will be turned over to the Architect at Substantial Completion. These drawings will be provided in pelf formal. § 4.3 Additional Services may be provided aper execution of this Agreement, without invalidating the Agreement. Except. for services required due to the fault of the Architect, any Additional Services provided in accordancewith this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need.'rhe Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: lilt. AIA Document 8101`-- 2o07( onneriy8iSITM- 1997).Copydght®n074, 1078, 1087, 1997 and 2007 by The American Institute of Ardlloc(s. All rights reserved, WARNING: This AIA Document Is protected by U.S. Copyrightt.mv and International Treaties. Unauthorized roproduclimr ordlstribnuon of this Ale Document, or any portion of It, may result In severe civil and odmhlai ponallies, and vdil he prosecuted to the maximum etlmd possible under ! the law. This Document vies produced by AIA sotMare a( 12A 1: 11 on 03/3112016 under Order Nb.62051536381 which expires on 02lo4rt017, and Is notfor resale. — UsorNotes: (1380148090) [nit. to .1 Services necessitated by a change in the initial information, previous instructions or approvals given by life Owner, or a material change in die Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; :2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in -depth material research, energy modeling, or LGED& certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the.enacbnent or revision of codes, laws or regulations or official interpretations; .4 Services;necessitated by decisions of the Owner not rendered in a timely manner or any other ratiwe of Performance on the part of the Owner or the Owner's consultants or contractors; .5 . Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner .6 Preparatimn of design and documentation for alternate bid or proposal requests proposed by the Owner; 7 .I'>ePar lion for, and attendance at a public presentation; meeting or hearing; 8 Frcperaiop foe; and attendance at a dispute resolution proceeding or legal proceeding, except tdtere the Architect is;party thereto; :9 Eva] untionofthe qualifications ofbiddersorpersonsprovidingproposals; AO do'n-sutiatio; corfcerning replacement of Work resulting,frorn fire or other cause during construction; or 11 . Assistance to the Initial Decision Maker, if other than the Architect. To,ayold delayin'(be Construction Phase, theArchitect shall provide the followingAdditional Services,notify ner wtlh reasonable promptness, and explain the facts and cireumshances_ giving rise to the need. lfthe0lvner gently determines fl ai'all,or parts of those services are not required, the Owner shall give prompt written notice irchttect,.and die Owiier'shali hove no further obligation to compensate the Architect for those services, .1 Revie�Nyinga Contractor's submittal out of sequence from the submittal schedule agreed to by [he Architect; 2 Responding;fo the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison. ofthe Contract Documents, field conditions, other Owner- provided information, Coni. ctor•-prepared coordination drawings, or prior Project correspondence or documentation; 3 Preparing. Change Orders and Construction Change Directives that require evahnatlon of Conkactor's proposals find supporfing data, or the preparation or revision of instruments o£Service; .4 Evaluating'1in extensive iiwntner ofClaims as the initialDecision Maker; i5 Evaluating 6ubstf{ution5 proposed by the Otvoer or Cortractor and making subsequent revisi9ns to instruments of Service resulting therefrom; or 6 1.`o ilne o -tent the ArclltecCs Dusk Services are affected, providing Construction Phase Services GO days after (i)tlia date of Substantial Gonnplction of tlnc Work or {2) file anticipated date of Subsfantiat Complaltoli identified in initial information, whichever is earlier. y 4;3.3 The Architect shall provide Construction Phase Services exceeding tine limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Three (3) reviews of cacti Shop Drawing, Product Data item, sample and similar submittal of the Contractor . .2 13i- weekly visits to the site by the Architect over the duration of the Project during construction .3 'two ( 2 ) inspections for any portion ofthe Work to determine whether such portion orthe Work is substantinlly, complete in accordalce with the requirements of the Contract Documents .4 Two ( 2 ) inspections for any portion of the Work to determine final completion § 4:3.4 if the services covered by this Agreement have not been completed within forty -eight ( 48 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLES OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a tinnelymanner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of written request from 11011115191— —2007 �u)r neny east ^'- 19B7t. copynghl ®1974. 1978, 1987, 1907 and 2007 by The Amenean Institute olNChllects. All rights WARNING: This AIA Doeumont is protected by U.S. Copyright i-sw and International Treaties. Utmullioriied reprodue0sn or distdbutlon or this AIA° Document, or any portlon of II, may result In severe civil and criminal penalties, and will be prosecuted to tho maximum extent possible under the law. This documerawas produced byAlA sof wine at 12:11:11 on 1}3/3112016 under Order No.6295153638_1 Which exPires on 02,0412017. and Is not tot resale. User Notes: (1380148990) 10 tile, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights, § :A2 Tile Owner shat! establish and-periodicaily update the Owner's budget for the Project, including (1) the budget `for theCost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work,die Owner shall notify the Architect. The Owner and the Architect shalt thereafter agree to a corresponding change in the Project's scope and quality. TheOwnershat( identify a representative authorized to on the Owner's bchnlflvith respect to the Projact. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable deiny in the orderly and 'sequential progress of the Architect's services. 9 a.o The Uwner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architecils request, the Owner shall famish copies of the scope of services in the contracts between the Owner and the buvaer's gonsuitants. Tile Ownershalt famish the services ofconsuitants other than those designated in this Agreement, or nutllorize the Architect to fornish them as an Additional Service, when the Architect requests such services and demoilstratestl at they arc reasonably required try the scope ofthe Project. Ilia Owner shall require that ,ts consultants mmntaih professional liability insurance as appropriate to the services provided. The 0lvnershalt furriish tests, inspections and reports required by law or die Contract Documents, such as Structural, mechanical, Onfi chcmieal tests, tests for air and water pollution, and tests for hazardous materials. § 5:8 Tiie Owner:s(aU:furnish all legal, Insurance and accounting services, including auditing services, that Illy be reasonably neclilry afanytiriie for the Project to meet the Owner's needs and interests. § 5;9 The.Owncr shall provide prompt written notice to the Architect irthe owner becomes aware of any fault or defect ut the Project . i'OU'ding errors, omissions or inconsistencies in the Architect's instruments of Service. § 5,1b Except as otherwise provided in,this Agreement, or when direct communications have been specially authorized, the Owiiershad endeavorto communicate with the Contractor and the Architect's consultants through the Architect about matters arising out of or relating to the Contract Documents.'rhe Owner shall promptly notify file Architect of any direct communications that may affect the Architect's services. § 5:11 Before executing the Contract for Construction, the Chester shalt coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement., lic Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions orthe Contract for Construction. § 5.12 The Owner shall provide the Architect access to the Project site prior to commencement of file Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF THE WORK § 6.1 For purposes or this Agreement, the Cost of the Work shall be the total cost to the ONvner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs ofthe land, rights -of way, financing, contingencies for changes in the Work or other costs that arc the responsibility oflheOwner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted throughout the Project as required tinder Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost ofthe Work, the ,preliminary ostimnte of the Cost of the Work and updated c9tinlates of the Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Oumer has control over the cost of labor, materials or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not InIL AlAbocumont 6101TM- 2007tformody 6161^'- 1997).Copyrigh(91974, 1978. 1067,1997 and 2007 by The American Institute of Architects. Ali rights reserved. WARNING: This AA Document is proloctod by U.S. Copydghl Lnw and hnemaaonal Trestles. Umm�fmdiad reprodudlon or dlstdbuilon of 11 this Ale Document, orally portion of it, may result In severe civil and criminal penalfios, and will be prosecuted to the maxbmimextent possible under ( the few- This oocument. vas produced byA(A software it 12:11:11 on 0313172016 under Older No.6205163638 1 which expiros on 0210412017, and is not for resale. - UserNotes: (138014 8 0 90) warrant or represent that bids or negotiated prices will not vary from the Owner's budget for ilia Cost of the Work or from any estimate orthe cost of the Work or evaluation prepared or agreed to by the Architect. §, O In preparing estimates ofthe Cost of Work, the Archiluel shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the program and scope of the Project; and to include in tine Contract Documents altemate bids as may be necessary to adjust ilia estimated Cost ofthe Work tomeet the Owner's budges for the Cost ofthe Work. The Architect's estimate of tile Cost orthe Work shall be based on, current area, volume.or similar conceptual estimating techniques. l rthe Owner requests detailed cost estimating services, the Architect shall provide such. services its an Additional Service under Article 4. § 6,4 If the Bidding or;Ncgotiation Phase has not commenced within 90 days after the Architect submits ilia Construction pocuments fo the Owner, through no ihult of the Architect, the Owner's budget for the Cost ofthe Work shail be adjusted to relleot changes in the general level of prices in the applicable construction market. § 6.51f at any time the Architect's estimate ofthe Cost of the Work exceeds the Owner's budget for the Cost of the Work,.ttie Arebiteetshallmnka appropriate recommendations to the Owner to adjust the Project's size, quality or budget Partite Cost or the Wof�k, and the Owner shall cooperate with the Architect in ranking such adjustments. § III If the Owner s tin lgef for the Cost ofthe Work at file conclusion of the Construction Documents Phase Services is:exccedcd.by the hiiyest6ona fide bid or negotiated proposal, ilia Owner shall .1 give WC approval of an increase in the budget for the Cost of the Work; 2 authorize rcli d Sing or renegotiating of the Project within a reasonable time; .3 terminate in.dccordanco with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Costoftile Work; or ,5 implement any other mutually acceptable alternative. § 6:7 If ilia Otnner chooses to proceed under Section 6.6.4, tine Architect, without additional compensation, shall modify the Construction Documents as necessary to comply with ilia Owner's budget for the Cost ofthe Work at ilia conciitsich of the Construction Documents Phuse Services, or the budget as adjusted under Section 6.6.I.11re Architect's modification oFlhe Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Arciiiteettmd the Owner wamun that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to lransnln such fuformation for its use on the project. Ifthe Ownerand Architect intend to transmit instruments orServicaor any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Servi6conchiding the Drawings and Specifications, and shalt retain all coalition Inv, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights critic Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use ilia Architect'slnstrmnents of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to file Project, provided that tine Owner substantially performs its obligations, including prompt p9ylnentof all suing when due, under this Agrecnnet.'ibe Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. "she license granted under this seelion permits the Owner to authorize tile Contractor, Subcontractors, Sub - subcontractors, and material ar equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of Ilia Instruments of Service solely and exclusively for use in performing service.%or construction for the Projcct. I I'tlne Architect rightfidly terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. AIA Document 0101TM — 2007 7(ormody 8161l--1997). Copyrighl01974, 1070, 1007,1097 and 2007 by Tho Anlorican Insiltuto ulArchilacts. All lights hilt resolved. WARNING: This AIA1" Document Is protected by U.S. Copyright Law Pull bdemationni Tmalles. Unauilmdzed reproduction err utshlbutlon of 12 this AJA°Documunt, orally portion ofit, may result In severe civilund edminal penalties, and will be prosecuted to ilia maximumoxtant possible muter ! the taw. This document was produced byAIA software at 12:11:11 on 0 31317 2 018 under Order No.6205153636 1 whMt expires on 0210412017, andis.not for resale. User Notos4 (1380148996) § 7.3,1 ht the event the Owner uses the instruments of Service without retaining the author of the Instruments of Service, the Owner releases the Architect and Architect's consuttant(s) from all claims and causes of action arising frmn such uses. Tlic Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cos[ of defense, related to claims and causes of actibWasserted by third person or entity to the extent such costs and expenses arise from the Owner's use of the instruments ofService under this Section 7.3.1. The terms ofthis Section 73.1 shall not apply if the Owner rightfully terminates. this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shalt be deemed granted or implied tinder this Agreement.TThe Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another, party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Servicesliall be at the Owner's sole risk and without liability to the Architect and the Architect's Consultants. ARTICLE 8 CLAIMS AND DISPUTES § 81 GENERAL § 9.1.1 4 Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or othengise,,;IgamsLthc outer Arising out of or related To this Agreement in accordance with the requirements of the method ofbmdmg disputo,rosolutloo selected in this Agreement within the period specified by applicable law, but in any,case' not more then;l0.yeers after the date ofSubsta rtial Completion of the Work. Tiro Owner and Architect waive all claims and oauspS'of action not commenced in accordance with this Section 8.1.1. § 6.1.2 to the extent damages are covered by property insurance, the Owner and Architect waive.all rights against each other'andagainst lho contractors, consultants, agents and employees of the other for damages, except such rights as they may have to tie proceeds of such insurance as set forth in AIA Document A201-2007, General Conditions of the Contract for Construction, Ile Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees .of any:of them similar waivers in favor of the other parties enumerated herein. § 81:3 TlteArchitect;and Oi4ner waive conscquentiai dammnges for claims, disputes or other mailers in questionar sing outof66elntmgtcibisAgreemeru. Thismuntalwaiverisapplicable, withoutlimitation ,toallconsequentialdamages due'to;either party's temrrnation.ofthis Agreement, except as specifically provided in Section 9.7. 182 MEDIATION ' § 8.2. Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation es a condition precedent to binding dispute resolution. If such matter relates to or is the subject of lien arising out ofthe Arcliitcet'sservices, the Architect may proceed in accordance with applicable taw to comply with the lien:notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution, § 8:22 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be matte in writing,.deliveed to the other party to the Agreement, and filed with.the person or entity administering die mediation. Tdme request may be made concurrently with the filingofa complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of60 days from the date o f filiiigi unless stayed for a longer period by agrcement of the parties or court order, if an arbitration proceeding is stayed pursuant to this section, lire parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and.any filing fees equaily.'rhemediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.41f the parties do not resolve a dispute through mediation purs3mnt.io this Section 8.2, the method of binding dispute resolution shall be the following: AIA Document B101TM -200, formerly 8151*— 1997). Copyright ®1974. 1978, 1987, 1997 and 2007 by The American lnsalule ofk ilecLs. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized roproduNWn or distribution of this AIA* Document, orany portion of i6 may result in severe civil and criminal penalties, and will be prosecuted to ummaximumexten t possible under 13 1 the Iaw.This documentwas produced byAtA sofhvare at 12:11:11 on 0310112016 under Order No.0205153638 1 which expires on 0210/rte17, and is nol for resale. User Notes:. (1300148090) (Check 111e appropriate box, lfllie Owner and Architect do 1101 select a method of bindbig dispute resolution below, or do uol s11bsequawly agree br wri11ng to a bilydbrg dispute resol ialolr ntedtod other than liUgario)), the disprde irdi be iwsolved in a court ofoompelentiurisdiction) [ X J Arbitration pursuant to Section 8.3 of this Agreement [ j Litigldion in a court of competent jurisdiction Other (Specify) § -8;3 ARBITRATION § 8;3,1 (fate parties have selected arbitration as the method.for binding dispute resolution in this Agreement, any claim, dispute or other matterin question arising out of or related to this Agreement subject to, bud not resolved by, tnedits Ion'"hall be subject to arbitration which; unless thopaities nmtualty agree otherwise, shall be administered by the American Arbitration Assogiation in accordance w4th its Construction hldustry Arbitration Rules in etfeet on'the date of this Agrecilieil A d'etnand for arbitration s11a11 be made in writing, delivered to the odlcr party to this Agrcelueht, and filed vnth tale person or entity administering the art itration. §8;3A.1 A detnand:for arbitration shall be made no earlier than concurrently with the filing of request for mediation, but in no event shall it'be trade:aiter the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable stattdc of limitations. For statute of limitations purposes, receipt of a written demand for• arbitration by the person or entity administering the arbitration shall constitute die institution of Icgal or equitable proceedings based on the claim, dispute or other matter in question. § 8:3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly cotisented.to by paraost to'this Agreement shall be specifically enforceable in accordance with applicable law in any court having — jurisi idtibn'theeeof, § 83;3 The award tendered by thearbitmtor(s)shall be final, andjudgment may be entered upon it in accordance with applicable lain in any Court having jurisdiction thereoL §:8.3A CONSOLIDATiON OR JOINDER § 8.3.4:1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which if is a party provided that (1) the arbitration agreement governing the other arbitration permits` consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially slat her procedural rules and methods for selecting arbitrator(s), § 8.3,4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required ifcomplete relief is to be accorded in arbitration, provided that the party sought fo fie joined consents in writing to such joinder. Consent to arbitration involving an additional person, or entity shall no tcoristitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8,3.4.3 The Owner and Architect grant to any person or entity mado a party to an.arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 91 If the Owner fails to make payments to die Architect in necordance With this Agreement, such faihaoshall be considered substantial nonperformanco and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. if the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses Alp Document Sloe rm " -2007 foerly 8151 Init. roaerved. WARNING: This AIA�' eocumont is this AIA° nocument, or any portion of it, may i ten law. This document was produced byAIA si resale. UserNolos: 971. Copyright ®1074,1978,1067,1997 and 2007 by The American Institute ofyuchitects. All rights led by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under 14 at 12:11:11 on 03/31/2016 under Order No.6205153638 1 which expires on 0210412017. and Is not for (1369140990) incurred in the interruption mid resumption of the Architect's services, 'Ilia Architect's fees for flue remaining services and the time schedules shall be equitably adjusted. § 9:2 if the Owner suspends ilia Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in One interruption and resumption of the Architect's services. The Architect's fees for the remaining services and ilia time schedules shall be equitably adjusted. § 9.31f the Owner suspends the Project for more than 90 cumulative days for reasons other than lice fault of ilia Architect, the ArchiteA mayterminata this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should ilia other party fail substantially to perform in accordance with the terns of this Agreement through no fault of the party initiating the temmnatiom § 9.5 Ilia Owner may tenpinate this Agreement upon not less than seven days' written notice to ilia Architect for Ilia Owner's convenience and �vtlliout cause, § 9.6 In the event orlenbihiatiot not the fault of the Architect, the Architect shall be compensated for services performed prior to terniiiation, together with Reimbursable Expenses then due and all Termination Expenses as define in Section 9-7., § 9.7'Fohnination Expenses arc in addition to compensation for the Architect's services and include expenses directly atirtbtriable to lamination for which the Architect is not otherwise compensated, plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. §9,8'Me Owner's 0 ts' to' bsetheArchitect' sinstrtnnentsofServiceintheeventofatermina tionofthisAgreement are.set fbldi in Article .7. and Section 11.9. ARTICLE 10 . MISmC1 ANEOUS PROVISIONS rtiis Agreement shall be governed by the law of the place where the Project is totaled, except that if the panics have selected arbittatioq "as entail led of binding dispute resolution, the Pederal Arbitration Act shall govern Section 5.3: § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 -2007, General Conditions of tile Contract for Construction. § 10.3 Tilt Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this AgreeinentNeither tine Owner nor the Architect shall assign this Agreement without the written consent ofthe other, except that the Owner may assign this Agreement to a lender providing financing far ilia Project if the lender agrees to asinine the Owner's rights and obligations under this Agreement. § IDA If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to ilia Architect for review at least 14 days prior to the requested dates of execution. Ifthe Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consort is submitted to the Architect for review at least 14 days prior to execution. Tile Architect shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or n cause oraction in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, ilia Architect shall have no responsibility for ilia discovery, presence• handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. Ihtt AIA Document Still'— 2007 Vomlody BiSt O1- 19971•Copy4ghl® 1974, 1976, 5497, 1097 and 2007 by The American bslilula otluchileds, All rights reserved. WARNING: This AIA Document is protocted by U.S. Copyright Lae and International Troatles. Unauthorized reproductlan or distributional 15 this AIA0 Document, or any portion of it. may result In severe civil and criminal penaates. and will bo pmseculud to in maximum extent possible under r toe law. This document was produced by AIA soltware at 12:11:11 on 03/31/2016 under Order No.G205153639 1 which expires on 0210412117, and is not for resale. Usor Notas: (1390140000) § 10.7 The Architect shall have the right to include photographic or artistic representations of the design ofthe project atnong;dic Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 16i8 if theArchitect or Owner receives information specifically designated by the other party as "confidentia)" or "business.proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person.except;to (1) its employees, (2) those who need to know the content of such information in prder to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions oil the use of confidential information. ARTICLE 11 COMPENSATION 6 1i.1 ror the Arclutec('s Basic Services described under Article 3, the Owner shall compensate the Architect as follows:: (Insert antort»t of oi;'bnsls for, compensation.) Stipulatc8 sum ofseVon* .ercent (7 1/4) of the cost of the work. § 11;2$or;Addn3onal.Services designated in Section 4. 1, the Owner shat[ compensate the Architect as follows; (insert amount 0J, or Lasts far, compensation. If necessary, list specifrc services to irGiclr par(icrdm me(/ odr of compensation apply.) Negotiated stipula led staff, § 11.3 For Additional Services-that may arise during Ore course of the Project, including those under Section 4.3, the OWner.shali compensate the Architect as follows: (biserl ar`nomn of, arGasisfo; conipensarioi.) 4.2.1 And:4.2 2 "I 'amming and Site Evaluation and Planning (Master Planning) m Stipulated.su of si> feenahousand five hundred dollars ($ [6,500.00). § 11.4 Compensation for Additional Services of die Architect's consultants when not included in Section 11.2 or t 1.3, shall bo heamount invoiced to the Architect plus percent ( %), or as otherwise stated below: Negotiated stipulated sum. § 11.5 Where compensation for Basic Services.is.based on a stipulated sum or percentage of the cost orate Mork, the compensation for each phase of services shall be as follows: Schematic DesigirPhase twenty-five percent ( 25 %) Design Development Phase twenty -five percent ( 25 eta) Construction Documents twenty -five percent { 25 %) Phase Bidding or Negotiation Phase five percent ( 5 e /a) Construction Phase twenty percent ( 20 a /a) Total Basie Compensation one hundred percent ( 100 ON § 11.6 When compensation is based on a percentage of the Cost of the Workand any portions of the Projectmredeleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (1) the lowest bell fide bid or negotiated proposal, or (2) if no such bid or proposal isreceived, the most recent estimate of the Cost of the Work for such portions of the Project. The Architect shall be entitled to compensation in accordance with this Agreement for all services perforated whether or not the Constriction Phase is commenced. AIA Document 8101" — 2007 rformorly of 61TM — 1997), copydi IOIf. reserved: WARNING: This AIAg Document is proloctad by LLS this AIA° Document, or any portion or It, may result In severe c r the lave This document was produced byAIA sofodare at 12 :11:11 resale. User Notes: 1974, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights ydght law and intematlonal Trealios. Unauthorized reproduction ordisldbunon °f 16 nd criminal penalties, and will be prosecuted to the maximum extent possible under 3/312016 under Order 1,10.620515363U .l wbich expires on 0210411017, and Is not for (1380148090) § 41.7 The hourly billing rates for services orthe Architect and the Architect's consultants, if any, are set forth ticlow. 'file rates shall bo adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (1jaivplicable, attach all exhibit 000711'1y billing rates a7' insert them belatw.) ();aWle.deleted) $ee Attached Exhibit C §,14.8 COMPENSATION FOR REIMBURSABLE EXPENSES '§ 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and inchlde expenses incurred by the Architect and Cite Architect's consultants directly related to the Project, as follows: 1 'Transportation and authorized out -of- -town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets; 3 Fees paid for securing approval of authorities having jurisdiction over the Prcjcch, .4 Printing i reproductions, plots, standard form documents; .5 Postage; handling and delivery; Expcase of overtime work requiring higher than regular rates, if authorized in advance by the Owner; 7 Renderings, models, mock -ups, professional photography, and presentation materials requested by the 8 ArdiitecPs Consuhant's expense of professional liability insurance dedicated exclusively to this Project or. die:expense of additional insurance coverage or limits if the 0amcr requests such insurance iii'ezcess of ihat-riormally carried by the Architect's consultants; A Alit' 6e levied. oh professional services and on reimbursable expenses; .10 Site.otfice expenses; and .11 Other similar Project - related expenditures. § 11.8.2 For Reinitilirsable Expenses the compensation shall be the expenses incurred by the Architect find the Architect's consultants plus five percent (5 %) of the expenses incurred. § 11.8.3.Arcilitect will.coordinate and provide site survey as a reimbursable expense for the stipulated suit ofeight thousand seven hundred fifty and 007100 dollars (58,750.00). § 11.8.4 AichiLCCt 14711 ?.Cperdimile and provide geotechnical investigation 2is a reimbursable expense for the stipulated sum of five lhousandI nine 'hundred ttvenly -two and 001100 dollars ($5,922.00). § 11.9 COMPENSATION. FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE If the 0%imcc terininiiles the Architect for its convenience under Section 9.5, or the Architect terminates this Agreement tinder Section 9.3, the Owner shall pay a licensing fee as compensation for the Oa71er's continual use or the Architect's Instruments of Service solely for purposes of completing, using mad maintaining the Project as follows: i Not Applicable § 11.10 PAYMENTS TO THE ARCHITECT (Paragraph deleted) § 11.10.2 Unless odterwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are dice and payable upon presentation of the Architect's invoice. Amounts unpaid forty -five (45 ) days after the invoice date shall bear interest at literate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of (tic Architect. (Insert rate of viontldy or annual interest agreed upon.) § 11.10,3 The Owner shall not withhold amounts from the Architect's compensation to impose it penalty or liquidated damages on the Architect, or to of iki suits requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been round liable ror the amounts in it binding dispute resolution proceeding. § 11.10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis orhourly rates shall be available to the Owner at mutually convenient times. AIA Document B101 n' — 2007 iformedy B1S1 I° — 1997). Copyrightel 1974, 1978, 1967, 1997 and 2007 byTlm Amedran Nsaluro of Archaects. NI rights tilt. neservoa. WARNING: This AIAr Document is protected by U.S. copyright Law and International Treaties. Unauthorized mprodeallon or distdbutlon of 17 This AIA Document, or any portion of It, may result In severe civil and criminal penalties, and will he prosecuted to the nmximuotmtvnt possible under t the law. This document was produced by Aht software at 12:11:11 on 03/31/2016 under Order No.6205153038 t which expires on 07JD412017, and is not for resale, User Notes: - (138014909D) ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terns and conditions that modify this Agreement are as follows: ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 Tbis.Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect § 13.2 This Agreement is comprised of the following documents listed below: .1 AIA Document BI0IT^+ -2007, Standard Form Agreement Between Owner and Architect .2 AIA Document E201Tht -2007, Digital Data Protocol Exhibit, if completed, or the following: .3 Other documents: (List other documents, ifany, including &hibitA, Initial h formation, and additional scopes ofservice, ffany, form Ingpau7 of the Agreement.) Exhibit A, Initial Information Exhibit B, GH2 Architects Standard Hourly Rates Exhibit C, Certificate's of Liability Insurance This Agreement entered into as of the day and year first written above. 110y AIA Document B101TM -2007 formedy 61sT" - 1997). CopyrightO 1974,1978, 1987,1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction ordmstdbnaon of 18 this AlA° Document. or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximumextent possible under the law. This document was produced byAlAsoftxare at 14:46:62 on 0313112016 under Order No.6205153638 1 which expires on 02100017, and is not for resale. User Notes: (1647789895) 211Y .A1A Document D101rn — 2007 Exhibit A Initial Information forthe following PROJECT: (Nape and location or address) Owasso Festival Market Place on Main THE OWNER: (Name, legal status and address) City of Owasso Oklahoma I I 1 North Mnin Street Owasso, OK 74055 THE ARCHITECT: (Name, legal status and address) 03H2 Architects, LLC 320 South Boston Avenue; Suite too Tulsa, OK 74103 This Agreement is based on, the following information. (Note the dispositiorrfa• the follotniag items by fnserlfag t/re requested fr ja7nnlfon or a slatenteut such as "itot aPpffcable," "unknown at tone of ececution" at* "to be deternihied later by nurlurd agreement. ") ARTICLE A.1 PROJECT'INFORMATION § A.1.1 The Owrier's program for the Project: Odentff), dacunrentallon or state the manner in which the prograut will be developed) Refer to Attachment "I'll Request for Qualifications for Professional Services for Architecture and Engineering for Owasso Festival Market Place on Main dated 11.18.2015 § A.1.2 The Project's physical characteristics: (ldenlif),ordescribe. ffappropr•iale, sf_e, location, dimensions. orotberlxrtineut information, such as geotechnical reports; site, boundary acrd tolulgraphic surveys; irq is and rdility studies; availability of peblic and private trtfliffer and serf ices; legal description of the site, etc.) Refer to Attachment "I ", Request for Quali ftcations for Professional Services for Architecture and Engineering for Owasso Festival Market Place on Main dated t 1.l 8.2015 § A.1.3 The Owner's budget for the Cost of the Work, as defined in Section G.1: (Provide total, and ff knmvn, a line ilia !peak dou m) To Be Determined § A.1.4 The Owner's other anticipated scheduling information. if any, not provided in Section 12: ADDITIONS AND DELETIONS: rho author of this document has added information needed for Its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Roped that notes added Information as well as revisions to the standard form text Is available from the author and should be reviewed. A vertical line In the left margin of this document Indicates where the author has added necessary Information and where the dallier has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to Its completion or modification. AIA Document 8101 "' -2007 Exhlbil A. Copyrights) 19M 1978, 1887, 1997 and 2007 by The American Insglute of Architects. All rights roserved. WARNING; hill. This AW Document is protected by U.S. Copyright Low and InlemnnonatTmalies. Unauthorized reproduction ordisidbuttou of (hls AIA' Documbnl. 1 or any portion of it, may result in severe civil and criminal penelnee, and will be prosecuted to the maxinmm extent possible under the law. This 1 documentwaspiodUmdby AIA$OawaroatIM7:5gon O3r3112D16under Order No.6205153638_1 which expires on o2m4R017, and is not for resole. User Notes: (724726865) To Be Determined § A,1.5 The Owner intends the following procurement or delivery mothod for t1be Project: (Identify method such as coinpeti live bid, negotiated contract, or construction nranageurenL) To Be Determined § A1.6 Other Project information: (Identify special characteristics or needs of the T roJect unt provided elseudrere, such as environme2 tally +rerponsihte design or hifstoric preserealion requirernenis.) ARTICLE A:2 PROJECT TEAM § A.2,1 The Owner- ideptifies the following representative in accordance with Section 53: (List natite address and other itiiforrnatioii.) Mr. John Peary City of Owasso 11 I North Main'Street Owasso, OK 74055 § A.2:2 The persons or entiticsi in addition to the Owner's representative, who are required to review the Architect's subrnittats to the Owner are as follows: (List nacre, address and other inforntadoa) § A.2.3 The Owner will retain the following consultants and contractors: (List discipliiie and, 'i, fkrtown, identifyr thena.by name and address.) § A.2.4 The Architect identifies [lie following representative in accordance with Section 23: (List name, address and other hiforination) Michael liall, AIA GI-12 Architects, LLC 320 S. Boston Avenue, Suite 100 Tulsa, OK 74103 § A.2.5.1'he Architect will retain the consultants identified in Sections A.2.5.1 and A.2.5.2. (List discipline and, ifknown. identify drern by name, legal stoner, address and Other in(ru7uotian.) § A.25.1 Consultants retained under Basic Services: .1 (Year agi apps deleted) Structural, Mechnnical and Electrical Engineer CEC infrastructure Solutions 4617 E. 91 n Street South Tulsa, OK 74137 tall. AIA Document Bf01'" -2007 Exhibit A. CopydghL ®1074, 1976. 1967.1997 and 2007 by The American( nsliWle at Archilmis. All rights reserved. WARNING: Thls AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution alibis AW' Donmm"L 2 or any portion of it, may result in severe civil and criminal penallios, and will he prosecuted to the maximum extent possible under the few, This t document was produced by AIA soMrare ai 12:17:56 en 03/31/2016 under Order No .6205153638_1 which expires on 1/2/04/2017• and is tut for resets. User Notes: (724720865) § X2.5.2 Consultants retained under Additional Services: 1. Civil Engineer .CEC Infrastructure Solutions 4617 E. 91" Street South Tulsa, OK 74137 § A,2,6 Other initial Information on which the Agreement is based: (Provide other Initial 11 j0),nla1ion.) Init. AIA Document B701 o'-2007 Exhlbit A, CapyrightO 1974. 1978. 1087. 1097 and 2007 by The Amadranlnstltule ofArcldleets, All dghtsmsemod,WARNiNG: This AIA` Document Is pmtoetad by U.S. Copyright law mtd International Treaties. Unauthorized reproduction or distribution of 1105 AIA' Document, 3 or any portion of it, may result In severe civil and crlmin at panallles, and will be prosecuted to Dm maximum extent possible under the law, This documont was produced by AIA software of 12:17:58 on 0 313 112 01 0 under Order No.a205153838_I which Mires on 02/04/2017, and is natter resale. User Notes: (724728885) GHZARCHITECTS Design. Service. Solutions. STANDARD HOURLY RATES: 111(2016 — 12131!2016 Principal Architect / Specialty Practice Leader $ 199.00 Associate Principal / Sr. Project Manager / Sr. Architect $167.00 Architect Ill $ 145,00 Architect II $ 135.00 Architect 1 $ 118.00 Principal Expert Witness / Litigation Assistance $ 237.60 Sr. Architect Expert Witness ! Litigation Assistance $ 231.00 Interior Designer ill $ 135.00 Interior Designer it $ 126.00 Interior Designer 1 $ 109.00 Landscape Architect III $135.00 Landscape Architect ii $ 126.00 Landscape Architect 1 $ 109.00 Landscape Designer I $ 95.00 Construction Cost Specialist $ 109.00 Intern III $ 109.00 Intern II $ 103.00 Intern 1 $ 96.00 Draftsman 111 $ 109.00 Draftsman 11 $ 103.00 Draftsman 1 $ 96.00 Administrative $ 77.00 Clerical $ 66,00 EXHIBIT B 3205omr. do :Ion, $urta :00, Tu9a, 0¢lanwco i�103 Tcl?n0, SSIG153- Fox SIS ,97.035? • 'H2 1-1 co,l"l.' W At'il:/ fi 4.! AA'tl�l[C:5, 41C R EAL IM.Iar• REAL Cammuniry TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of E 76th St N and Main St Intersection Beautification and Improvements Project and Authorization for Final Payment DATE: March 2, 2018 BACKGROUND: On March 21, 2017, City Council awarded a construction contract to Grade Line Construction for improvements to the intersection at E 76th St N and Main St. Improvements included: replacing underground infrastructure, replacement of asphalt drive lanes to concrete, adding a fifth lane to the south side of E 76th St N allowing for a protected turn lane and installation of stamped brick crosswalks and landscaping. The awarded contract amount was $1,885,583.55. An immediate change order was approved removing items 1 and 3 of streetscape within the contract reducing the contract by $225,000.00 bringing the total to $1,660,583.55. Two additional change orders were also approved. Change Order #2 restructured pay items and adjusted quantities reducing the contract by $46.26. Change Order #3 added an additional 517 linear feet of sanitary sewer and increased the contract by $147,080.00 which was funded by the OPWA. The adjusted contract amount became $1,807,617.29, as a result of the Change Order #2 and Change Order #3. In February 2018, Grade Line Construction completed all work required within the contract. City staff inspected the work and agrees that all requirements and standards have been met. The final payment to Grade Line Construction will result in a final contract amount of $1,789,673.31, a contract underrun of $17,943.98. FUNDING: Funding is available in the Capital Improvements fund, as well as Vision 2025 funds. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Grade Line Construction in the amount of $94,767.70. ATTACHMENTS: Final Pay Request Location Map APPLICATION AND CERTIFICATE FOR PAYMENT AIADOCUMENTG702 TO City of Owasso APPLICATION NO.: Seventeen (Final) PERIOD TO: February 12, 2018 FROM Grade Line Construction, LLC KA# CONTRACT FOR:76" & Main Intersection Improvements CONTRACT DATE:March 21 CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orders approved to previous ADDITIONS- DEDUCTIONS months by Owner 2. Net change by Change Orders ...... ............................... $ ($77,966.261 TOTAL $1,807.617.29 4. TOTAL COMPLETED & STORED TO DATE ................ Approved this Month 225,000 Number Date Approved March 21,2017 b. 5 % of Stored Material $ 0.00 46.26 May 30, 2017 $147,080.00 Total in Column 1 of G702 ........... ............................... $ 0.00 Sept. 5, 2017 $ 1.769.6 (Line 4 less Line 5 Total TOTALS 18147.080.00 fbx naa 9a1 Net change by Change Orders ($77,966.26) The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the Work covered by this Application for payment has been completed In accordance with the Contract Documents, that all previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: BY.� Date: State of OkI- .n Countyof: Tu1sCN Subscribed an; m to b ore me this t Zit` day of Notary Public r _ Mycommissl ires. PAGE 1 OF 2 Distribution to: _ OWNER —ARCHITECT CONTRACTOR _INSPECTOR PAGES Sheet, AIA Document G702, is attached. 1. ORIGINAL CONTRACT SUM ........ ............................... $ 1.885.583.55 2. Net change by Change Orders ...... ............................... $ ($77,966.261 3. CONTRACT SUM TO DATE (Line 1 +2) ........................ $1,807.617.29 4. TOTAL COMPLETED & STORED TO DATE ................ $ 1,789,673.31 (Column G on G702) 5. RETAINAGE: a. 5 °A of Completed Work $ 0.00 (Column D +E) b. 5 % of Stored Material $ 0.00 (Column F on G703) Total Retainage (Line 5a + 5b or Total in Column 1 of G702 ........... ............................... $ 0.00 6. TOTAL EARNED LESS RETAINAGE ....... _ ................... $ 1.769.6 (Line 4 less Line 5 Total 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6from prior Certificate) .................... $ 1694905.61 8. CURRENT PAYMENT DUE .............. ............................... $ 94 767.7 9. BALANCE TO FINISH, PLUS RETAINAGE ................. S 0.00 (Line 3less Line 6) CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising the above application, the Architectlimpector certifies to the Owner that to the best of the his/her knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled topaymemofthe AMOIJ IED. — 1!5 Inspector. / Date: PmjectManager 1r 0 -'h Date: This Cedificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract AMOUNTCERTIFIED ........................... ............................... $ '"1—1 � A0 (Attach explanation ffamount certified differs from the amount applied fohl� ) CONTINUATION SHEET AIA DOCUMEIVTG703 PAGE 2 OF 2 PAGES ALA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. In Tabulations below, amounts are stated to the nearest dollar. Use Column 1 on Contracts where variable retainage for line items may apply. APPLICATION NUMBER: Seventeen (Final) APPLICATION DATE:2/12/18 PERIOD TO:2/12118 A B C D E F G H I ITEM NO. DESCRIPTIONOFWORK SCHEDULED VALUE FROM PREVIOUS THIS PERIOD MATERIALS PRESENTLY TOTAL COMPLETED % (G +C) BALANCE TO FINISH RETAINAGE APPLICATION (D +E) STORED (NOT IN DOR ANDSTORED TO DATE (C -G) E ) (D +E+ See Attached Sheets APPLICATION FOR PAYMENT #17 (Final) City Of Owasso 76th & Main Intersection Widening Item Description Unit Unit Price Work Completed - Quantities to Date C = Scheduled: o $ Amount :To Date Total PPreviom Anolleabons Total This Application Quantity $Amount Quantity $Amount Final Q. Quantity- $ Base Bid Roadway 100 1 Clearing &Grubbing LF S 10,000.00 1 $ 10,000.00 $ - 1 $ 10,000.00 1 2 Unclassified Excavation LS S 60,000.00 1 $ 60,000.00 $ - 1 $ 60,000.00 1 3 Unclassified Borrow LS S 8,000.00 1 $ 8,000.00 $ - 1 $ 8,000.00 1 4 Embankments Cy S 30.00 0 S - 20.00 $ 600.00 20 s 600.00 20 5 Type A- Salvaged To soil LS E 3,500.00 1 $ 3,500.00 $ - 1 S 3,500.00 1 6 Temporary Erosion Control LS E 7500.00 1 S 7,500.00 $ - 1 $ 7,500.00 1 7 Stationary Bollard EA S 250.00 16 S 4,000.00 $ - 16 $ 4,000.00 30 8 Allowance Allow S 100,000,00 0 $ - $ - p $ - 1 9 Solid Slab Sodding Sy S 2,60 0 5 - 1,139.67 $ 2,963.14 1139.67 $ 2,963.14 1250 10 Mowing Acres S 100.00 0 $ - $ _ 0 $ - 3 11 Aggregate Base Type A Cy S 36.00 01$ - $ _ p $ _ 4081 12 Subgrade Method B Sy E 1.75 5902.82 $ 10,329.94 $ - 5902.82 $ 10,329.94 7 371 13 Separator Fabric Sy S 1.30 666427 $ 8,663.55 $ - 6664.27 $ 8,663.55 9671 14 Superpave, T e S3 (PG 64-22 OK) Ton S 95.00 46323 $ 44,006.85 $ - 463.23 $ 44,006.85 189 15 Stained Dowel Jointed P.C. Concrete Sy S 54 -00 0 $ - $ _ 0 $ - 252 16 Dowel Jointed P.C. Concrete Pavement (Placement) Sy S 25.50 6860.78 $ 174,949.89 $ - 6860.78 $ 174,949.89 6,462 17 P.C. Concrete For Pavement Cy E 130.00 1759.5 $ 228,735.00 $ - 1759.5 S 228,735.00 1,492 18 CLSM Backfill CY E 100.00 51.5 $ 5,150.00 $ - 51.5 8 5,150.00 20 9 Class C Concrete Cy E 450.00 0 $ - $ _ p $ - H2- 4 0 Concrete Curb (6" Barrier -Inte i) Lg 8 850 2078.63 $ 17,668.36 $ - 2078.63 S 17,668.36 6 2072 21 4" Concrete Sidewalk Sy. S 45.00 785.88 $ 35,364.60 5 - 785.88 728 S 35,364.60 22 6" Concrete Driveway SY S 57.00 747.23 $ 42,592.11 7.00 $ 399.00 75423 455 $ 42,991.11 23 Tactile Warning Device -New SF S 2450 140 $ 3,430.00 $ - 140 110 S 3,43D.00 24 Manhole (5' Diameter) EA $ 3,000.00 1 $ 3,000.00 S - 1 2 S .3.000.00 25 Manhole (6' Diameter) EA S 3,600.00 51s 18,000.00 Is - 5 5 $ 18,000.OD 26 Add'l Depth In Manhole (5' Diameter) VF S 300.00 12.83 $ 3,849.00 $ - 12.83 2 $ 3,849.00 27 Add'I Depth In Manhole (6 Diameter) VF S 350.00 4 $ 1,400.00 $ - 4 5 $ 1,400.00 28 Special Inlet Drain (14 Grates Only) FA S 18,000.00 0 $ - $ - 0 1 $ - 29 Inlet Cl Des. 2(B) EA S 3,800.00 4 $ 15,200.00 $ - 4 2 $ 15,200.00 30 Inlet Cl. Des. 3(B) EA $ 4,600.00 1 $ 4,600.00 $ - 1 4 $ 4,600.00 31 18" R.C. Pipe Class IV LF S 60.00 202.5 $ 12,150.00 $ - 202.5 199 S 12'150'00 32 24" R.C. Pipe Class IV LF S 70.00 352.57 S 24,679.90 $ - 352.57 172 $ 24,679.90 33 18 "x29" R.C. Pipe Arch Class HE-IV LF $ 115.00 68 $ 7,820.00 $ - 68 45 $ 7,820.00 34 26 "x43" R.C. Pipe Arch Class HF IV LF S 177.00 347.5 $ 61,607.50 $ - 367.5 433 $ 61,507.50 35 18" Owasso Standard Headwall EA $ 1,700.00 1 $ 1,700.00 $ - 1 1 $ 1,700.00 36 Removal Of Concrete Pavement Sy S 5.00 617 $ 31085.00 $ - 617 364 $ 3,085.00 37 Removal ofAsphalt Pavement Sy $ 5.00 5579.24 S 27,896.20 $ - 557924 6.731 $ 27'89620 37 Removal of Concrete Driveway Sy S 8.00 754.9 $ 6,039.20 $ - 754.9 160 $ 6,039.20 39'1 Removal of Concrete Sidewalk Sy $ 8.00 695.6 $ 5,564.60 $ - 695.6 765 $ 5,564.80 39.2 Removal of Curb And Gutter LF S 6.00 1312 $ 7,872.00 $ - 1312 1,589 $ 7'872.00 40 Removal of Fxistina Pie LF $ 12.00 758 $ 9,096.00 $ - 756 677 $ 9,096.00 41 Junction Box EA S 6,000.00 3 $ 18,000.00 $ - 3 1 $ 18,000.00 42 Grate Inlet EA $ 5,500.00 1 $ 51500.00 $ - 1 1 $ 5,500.00 Base Bid Traffic 300 1 Construction Traffic Control LS S 15,000.00 1.1 $ 16,500.00 $ - 1.1 1 $ 16,500.00 Base Bid Sign And Stripe 301 1 Removal of Existing Signs EA S 50.00 0 S - $ _ 0 $ _ 4 2 Sheet Aluminum Signs Sr $ 25.00 0 $ - $ _ p $ _ 24 3 2 1/4" Square Tube Post LF $ 12.00 0 $ - $ - 0 32 $ - 4 Traffic Strive Plastic) (4" Wide) LF S 1.50 4770 $ 7,155.00 $ - 4770 4412 $ 7,155.00 5 Traffic Stripe (Plastic)(24" Wide) LF $ 10.00 133 $ 1,330.00 $ - 133 $ 1,330.00 134 6 Traffic Stripe (Plastic)(Arrows) EA $ 200.00 34 $ 6,800.00 S - 34 $ 6,800.00 21 Base Bid Staking 600 1 Construction Staking Level H LS S 8,000.00 1.2 $ 9,600.00 $ - 1.2 $ 9,600.00 1 Base Bid Construction 640 1 SWPPP Documentation And Management LS S 1,275.00 1 $ 1,275.00 $ - 1 $ 1275.00 1 2 Field Office EA $ 100.00 0 $ - $ - 0 $ - 1 3 Mobilzation LS S 100,000.00 1 $ 100,000.00 $ - 1 1 $ 100,000.00 Base Bid Traffic 301 1 2" PVC Sch. 40 Plastic Conduit Trenched LF $ 7.00 162 $ 1,134.00 $ - 162 S 1,134.00 20 2 3" PVC Sch. 40 Plastic Conduit Bored LF $ 35.50 280 $ 9,940.00 $ - 280 $ 9,940.00 280 3 3" PVC Sch. 40 Plastic Conduit Trenched LF S 3550 30 S 1,065.00 $ - 30 $ 1,065.00 30 4 Pull Box (Size 1) EA $ 525.00 5 $ 2,625.00 $ - 5 $ 2,625.00 3 5 Pull Box (Size 11) EA $ 625.00 1 $ 625.00 $ - 1 $ 625.00 1 6 Structural Concrete CY S 650.00 11.8 $ 7,670.00 $ - 11.8 $ 7,670.00 12 7 Reinforcing Steel LB $ 1.75 1807 $ 3,162.25 $ - 1807 $ 3,16225 1,807 6 Removal Of Traffic Signal Equipment LS S 4,000.00 1 $ 4,000.00 $ - 1 $ 4,000.OD 1 9 32' MH Pole 35' TS & 10' LMA (G. STL.) EA $ 7,300.00 1 $ 7,300.00 S - 1 $ 7,300.0 1 11 32' MH Pole 40' TS & 10' LMA (G. STL.) 1 $ 9,500.00 $ 1 1 $ 9,500.00 12 32' MH Pole 50' TS & 10' LMA (G. STL.) Eq S 12,900.00 2 $ 25,800.00 S - 2 $ 25,800.00 2 13 Roadway Luminaire EA $ 930.00 4 $ 3,720.00 $ - 4 $ 3,720.00 4 14 Service Pole EA $ 1,470.00 1 $ 1,470.00 $ - 1 $ 1,470.00 1 15 1/C No. 6 Electrical Conductor LF $ 220 200 $ 440.00 $ - 200 $ 440.00 200 16 I/C No. 10 Electrical Conductor LF $ 120 1100 $ 1,320.00 $ - 1100 1..100 $ 1.320.00 17 Traffic Signal Controller Assembly EA $ 26,400.00 1 $ 26,400.00 $ - 1 $ 26,400.00 1 18 Pesestrian Push Button EA $ 1,100.00 13.831$ 15,213.00 $ - 13.83 $ 15,213.00 8 t9 1 Way3sec. Ad'. Sig. HD.S -6 EA $ 700.00 8 $ 5,600.00 $ - 8 8 $ 5,600.00 20 1 Wa 4scc. Ad'. Sig. HD.S -13 EA $ 850.00 2 $ 1,700.00 $ - 2 2 $ 1,700.00 21 1 Way2sec. Ad'. Ped. Sig. HD.S -20 EA $ 575.00 8 $ 4,600.00 $ - 8 8 $ 4,600.00 22 Backplate EA $ 140.00 10 $ 1,400.00 $ - 10 $ 1,400.00 10 23 5/C Traffic Signal Electrical Cable LF I $ 1.60 1065 $ 1,704.00 $ - 1065 1,065 $ 1,704.00 24 7/C Traffic Signal Electrical Cable LF I $ 2.00 155 $ 310.00 $ 155 $ 310.00 155 25 21/C Traffic Signal Electrical Cable LF S 4.80 505 $ 2,424.00 S - 505 505 $ 2,424.00 26 21C Shielded Loop Detector Lead -In Cable LF S 1.85 45 $ 83.25 $ - 45 $ 8315 45 27 Mast Ann Mounted Signs (Aluminum) LF S 40.50 591S 2,389.50 $ - 59 $ 2,389.50 28 Traffic Items LS S 34500.00 1 $ 34,500.00 $ - $ 34,500.00 1 Base Bid Waterline 616 1760.5 1 12" C -900, Class 150 (DR -18) Pipe, RJ LF $ 70.00 7605 $ 53,235.00 $ - $ 53,235.00 731 2 8" C -900, Class 150 (DR -18) Pipe, RJ LF S 48.00 144.53 $ 6,937.44 $ - $ 6,937.44 . 40 3 6" C -900, Class 150 (DR -18) Pipe, RJ LF S 50.00 15.75 S 787.50 $ - 15.75 $ 787.50 20 4 20 "x3/8" Steel Conduit LF S 100.00 0 $ - $ - 0 $ - 85 5 12" Gate Valve, RJ EA $ 2,040.00 5 $ 10,200.00 $ - $ $ 10,200.00 11 6 6" Gate Valve, R1 EA S 800.00 3 $ 2,400.00 $ - 3 2 $ 2,400.00 7 Standard Valve Box EA $ 140.00 11 $ 1,540.00 $ - 11 13 $ 1,540.00 8 Fire Hydrant Extension EA S 550.00 1 $ 550.00 $ - 1 $ 550,00 2 9 Fire Hydrant And Assembly, RJ EA S 2,800.00 2 $ 5,600.00 $ - 2 2 $ 5,600.OD 10 12" Solid Sleeve, RJ EA s 500.00 1 $ 500.00 $ - 1 2 $ 500.00 11 8" Solid Sleeve, RJ EA S 350.00 2 S 700.00 $ - 2 4 $ 700.00 12 6" Solid Sleeve, RJ EA $ 300.00 0 $ - $ - 0 1 $ _ 13 12" 22 112 De me Fitting, RJ EA $ 500,00 21$ 1,000.00 $ - 2 2 $ 1,000.00 14 12" 45 Degree Fitting, RJ EA s 500.00 7 $ 3,500.00 $ - 7 4 $ 3,500.00 15 12" 90 De Degree Fitting, RJ EA S 500.00 0 $ - $ - 0 1 s _ 16 8" 45 Degree Fitting, RJ EA $ 325.00 2 $ 650.00 $ - 2 4 $ 65D.00 17 12 "x6" Reducer, RJ EA S 400.00 0 $ - $ - p 4, $ _ 18 12 "x8" Reducer, RJ EA $ 400.00 0 $ - $ - 0 4 $ - 19 12" Plug. . RJ EA s 250.00 0 $ - $ - 0 1 $ - - 20 12 "x12 "x12" Tee, RJ Ep s 700.00 0 $ - $ - 0 7 $ - 21 12 "xl2 "x12 "x12 "Cross, RJ EA S 1,000.00 0 $ - $ - 0 1 $ _ Base Bid Sanitary 615 1 Replacement of Manhole Frame & Cover EA S [,000.00 5 $ 5,000.00 $ - 5 2 $ 5,000.00 2 Connect To Existing Manhole EA S 3,000.00 5 $ 15,000.00 $ - 5 2 $ 15,000.00 3 12" C -900, Class 150 (DR -18) LF s 105.00 727 $ 76,335.00 $ - 727 208 $ 76,335.00 4 Sanitary Sewer Service Connection EA s 1500.00 1 $ 1,500.00 $ - 1 1 $ 11500.00 5 Removal of Existing Pie LF $ 25.00 218 $ 5,450.00 $ - 218 208 $ 5,450.00 Base Bid Street Scape 1000 1 Concrete Seat Wall EA S 25,000.00 0 $ - $ - p 3 $ - 2 Sidewalk Paving Emblem EA S 1,000.00 4 $ 4,000.00 $ - 4 4 $ 4,000.00 3 Gateway Sign EA s 150,000.00 0 $ - $ - 0 1 s - 4 Plantings LS S 28,000.00 0$ - $ - 0 1 s - 5 Llght Pole Bases EA s 880.00 8 $ 7,040.00 S - 8 17 $ 7,040.00 6 4" PVC Electrical Conduit, Trenched LF I S 12.00 190 $ 2,280.00 $ - 190 1.528 S 2,280.00 7 Landscape Repair & Irrigation LS S 32,000.00 0.95 $ 30,400.00 0.05 $ 1,600.00 1 1 $ 32,000.00 6 4" PVC Electrical Conduit, Bored LF $ 40.00 0 $ $ - 0 $ 188 9 Removal of Overhead Utility And Light Pole EA $ 900.00 6 $ 5,400.00 $ - 6 S 5,400.00 5 Change Order #2 D 0 1 Tracer Wire and Tae LF S 0.15 415.25 $ 62.29 $ - 415.25 $ 6229 951 2 8" (18" Lon )Hymax EA S 900.00 4 $ 3,600.00 $ - 4 S 3,600.00 4 3 12" (18"Long)Hymax EA S 1,200.00 4 $ 4,800.00 $ - 4 S 4,800.00 2 4 6' (IS "Lon 114.ax EA S 800.00 1 $ 800.00 $ - 1 1 $ 800.00 6 8" FLXMJ Gate Valve EA S 1250.00 1 $ 1,250.00 $ - 1 $ 1,250.00 2 6 12" FLXMJ Adapter FT-F- A S 500.00 4 $ 2,000.0D S - 4 $ 2,000.00 4 7 12xl2x6 FLXFLXFL Tee EA $ 700.00 1 $ 700.00 S - 1 2 $ 700.00 6 12x12x6 FLXFLXMJ Tee EA $ 700.00 2 $ 1,400.00 $ - 2 S 1,400.00 1 9 8" MJXMJ Gate Valve EA S 1,200.00 1 S 1,200.00 $ - 1 $ 1,200.00 3 10 ]2xl2x8 MJXMJXFL Tee EA S 700.00 1 $ 700.00 $ - 1 $ 700.00 1 11 8" Bends as needed EA S 325.00 1 $ 325.00 $ - 1 $ 325.00 I 12 Remove water line LF S 12.00 100 $ 1,200.00 $ - 100 $ 1,200.DD 100 13 Full depth mill 2" SY S 15.00 2724.61 $ 40,869.15 $ - 2724.61 $ 40,869.15 900 14 MILLING MOBILIZATION EA $ 800.00 1 $ 800.00 $ - 1 $ 800.00 1 15 Tree Wells EA S 672.17 3 $ 2,016.51 $ - 3 $ 2,016.51 5 16 Elm Trees EA S 620.00 3 $ 2,460.00 $ - 3 $ 2,460.00 3 17 Red Bud Trees EA S 880.00 7 S 6,160.00 $ - 7 $ 6,160.00 4 18 6' CK Valve relocate EA S 3,500.00 1 $ 3,500.00 $ - 1 $ 3,500.00 1 19 12" Flange Cap EA $ 400.00 1 $ 400.00 $ - 1 $ 40100 1 20 Remove Junction Box 1 S 800.00 11 $ 8,800.00 $ - 11 S 81800.00 ] 21 Base bid e A in lacelcom acted CY $ 39.68 4850.51111 $ 192,468.28 $ - 4650.5111 S 192,468.28 4,081 Colored PCC in lace at radius SY $ 54.00 79.87 $ 4,312.98 $ - 79.87 $ 4,312.96 164 23 Colored Stain ed PCC crosswalk/doweled SY S 71.33 500.17 $ 35,677.13 $ - 500.17 $ 35,677.13 252 Change Order N3 1 5 Manhole BA S 4,500.00 2 $ 9,000.00 $ - 2 1 $ 9,000.00 Stored Materials 27 "x44" Arch Pi a Class IV LF S 86.65 0 $ - $ _ p $ _ 18 °x29" Arch Pipe Class IV LF $ 5232 0 $ _ $ _ 0 $ _ 18" R.C. Pipe Class IV LF S 15.31 0 $ _ $ - 0 $ - Water Line (See Attached Spreadsheet) LS S 24,972.43 0 $ - $ - 0 $ - Traffic Signal Stored Materials LS S 21,357.00 0 S - $ - 0 $ - Total• 5 1,784,111.17 Total: $ 5,562.14 Total: $ 1,789,673.31 Indicae final qu&Wly The undersigned Contractor certifies that all work in this Application for Payment has been completed in accordance wA the Contract Documents, and that he has paid all obligations for previously completed work on which payments have been issued. Contractor Date :2 - i :\- l 2: I've inspected the project and applicable stored materials and construction qualities requested in this payment are We and correct, and all work he been performed in accordance with the project plans and sp Construction Inspector Date AFFIDAVIT FOR CONTRACTS & PAYMENTS STATE OF OKLAHOMA )Ss COUNTY OF TULSA The undersigned (architect, contractor, supplier or engineer), of lawful age, being first duly swom, on oath says that this contract is true and correct. Affiant further states that the (work, services or materials) will be (completed or supplied) in accordance with the plans, specifications, orders or requests furnished the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the State of Oklahoma, any county or local subdivision of the state, of money or any other thing of value to obtain or procure the contract or purchase order. Grade Line Construction, LLC BUSINESS NAME OF CONTRACTOR, ARCHITECT, SUPPLIER OR ENGINEER BY / S/1i /ANY i to beforM this jj day ATTESTED BY 20 1 Fpm 1208(RW. W) S 11.4001 (1em))TWtt County) CONSENT OF OWNER ❑ Bond No. 0321860 SURETY COMPANY ARCHIRTAECT TO FINAL PAYMENT SURETY ❑ OTHER (SIMILAR TO AIA DOCUMENT 6707) PROJECT: Intersection Widening and Beautification for 76th Street North and Main Street City of (name, address) Owasso, Oklahoma TO (Owner) I C -it y of Owasso 200 S. Main Street Owasso, OK 74055 1 CONTRACTOR: Grade Line Construction LLC P.O. Box 2528 Broken Arrow, OK 74013 ARCHITECT'S PROJECT NO: CONTRACT FOR: J CONTRACT DATE: March 2017 In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the there insert name mid address of Surety Company) International Fidelity Insurance Company One Neward Center, 20th Floor SURETY COMPANY, Newark, NJ 07102 -5207 on bond of (here insert lame and address of Contractor) Grade Line Construction LLC P.O. Box 2528 'CONTRACTOR, Broken Arrow, OK 74013 hereby approves of the final payment to the Contractor, and agrees that the final payment to the Contractor shall nol relieve the Surety Company of any of its obligations to (here insert name and address of Omer) City of Owasso 200 S. Main Street Owasso, OK 74055 OWNER, as set forth in the said Surety Company's bond. TN WITNESS WHEREOF, The Surety Company has hereunto set its hand this 13th Attest: (Seal): dayof February 2018 International Fidelity Insurance Company _ $ Tety Company lI l Signature o tTed Representative - Attorney -in -Fact Cathy Combs Title Now; This form is intended to be used as a companion document to the Contractors Affidavit of Payment of Dd,ts and Claims, Current Pdition their true and lawful attorney(s)-in-fact to execute, seat and deliver for and on Its behalf as surety; any and all bonds and undertakings, contracts of Indemnity ' and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contractor otherwise, and the execution of such Inslrument(s) in ppursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY and: ALLEGHENY'.CASUALTYCOMPANY, as fully and amply, to all intents and purposes, as If the same had been duly executed and acknowledged by their regularly elected :officers at be revoked, pursuant to and b their principal offices. y - This Power of Attomn is executed, and ma COMPANY and FIDELITY NSURANCE COMPANYdat a meeting duly held on the authority of July, 20190 resolution e Board ofyDi ecctto sao ALLEGHENY CASUALTY COMPANY at a meeting duty held on the 10th day of July, 2015: "RESOLVED, that k) the Chief Executive Officer, President, Executive Vice President; Vice President or Secretary of the Corporation shall have the power to appoint, and to revo a the appointments of, Attorneys -in -Fact or agents with power and authority as defined or limited in their` respective'. powers of attorney, and to execute on behalf of the Corporation and affix the Corporation's seal thereto, bonds, undertakings, recognizances, . contracts of indemnity and other wriI an b ligations in the nature thereof or. re'aletl .thereto; and (2p any sucH;Officers of ahe'Corporallonmay appoint and revoke the appomtmenls of joint- control custodians; agents for acceptance of process; and - Attorneys -in -fact with authority to execute waivers and consents on behalf of. the Corporation; and._ (3) -the. signalureof any such Officer of the Corporation and ahe Corporation's seal may be affixed byy facsimile toany power of attorney or cedificalion .given for th e execution of any bond , .undertakingg, recognizance,. - contract of Indemnity or other written obligation In the nature thereof or "related thereto, such signature and seals when soused whelha heretofore or. hereaNer, .tieing hereby adoptedby the Corporation as the original signature of such officer - and.lhe original seal of the Corporation, to tie valldand binding upon the Corporation with the sameforce and :effect as though manually affixed." IN WITNESS WHEREOF, INTERNATIONAL FIDELITY, INSURANCE COMPANY and ALLEGHENY CASUALTY .COMPANY have each executed and attested these ��presents on this 31st day of December, 2016. �QV'tLV STATE OF NEW JERSEY {OASuAtp County of Essex - ZOa cow �'- SEAL'" ca w q °. lslxi a 1936 g JETS George R. James Executive Vice President (International Fidelity Ham, JERBOA .Insurance Company)) and:: Vice President .(Allegheny Casualty Company) - On this 31st day of December 2016, before me came the individual who executed the preceding Instrument, tome personally known, and, being by me duly sworn, said he is the therein described and: authorized officer of INTERNATIONAL` FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY; that the seals affixed to said Instrument are the Corporate Seals of said Companies; that the said Corporate Seals and his signature were ,.duty affixed by order of the Boards of Directors of said Companies. IN TESTIMONY WHEREOF, I have hereunto set m hand affixed my Official Seal,. at the City of Newark, New Jersey the day and year fist above written. P(14 Y CR F,,.. F: L£.PUBLIC r9' Nq r A NOTARY PUBLIC OF NEW JERSEY Qc ........ My Commission Expires April 16, 2019 �. OF Nt-W� .` CERTIFICATION - 1; the undersigned officer of INTERNATIONAL FIDELITY. INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY do herebyceNfy that I have compared the foregoing.copy of the Power of Attorney and affidavit, and the copy of the Sections of the By- Laws of said Companies as set forth in said Power of Attorney, with the originals on file: in the home office of said companies, and that the same are correct transcripts thereof, and of the whole . of the said originals, and that the'sald.Power of Attorney has not been revoked and is now In Tull force and effec" IN TESTIMONY: WHEREOF, I have hereunto set my hand this Sin day of yLULI'L'�:,_ ` MARIA,BRANCO, As Secretary 3, W 10:10:59 02 -13 -2018 1/1 CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Pro ectl Owner Contractor Project: 132 - 76th and Main Improvements Name: Grade Line Construction LLC Address: 200 South Main Owasso OK 74055 City slate Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: PO Box 2528 Broken Arrow OK 74103 City slate Zip Code Contractor Licence: Contract Date: 3 / 21 12017 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all lions, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lion may arise and exist. that the sum of -seven and 70/100 quad * t 'any, r 0r. r c 1 constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. C. Dated this !_ _71'day of F 20_L� 'race j-:A � �ns�Er. �� i'LC. Contractor By: Title: Manaaar Page 1 of 1 . Prtnt Form INSPECTOR'S CERTIFICATE OF APPROVAL I Brandon Hancock, duly assigned employee of the City of Owasso, for certain Improvements consisting of pavement replacement, Infrastructure Improvement, road widening, and cosmetic improvements, do hereby certlfythat I have Inspected the above referred to Improvements and find the same accomplished to the best of our knowledge according to approved plans and specifications and /or duly authorized change orders. Grade Line Construction of Broken Arrow OK, is the prime contractor on this job. A final Inspection of the project was completed. I DO HEREBY APPROVE THE ABOVE REFERRED TO IMPROVEMENTS, AND RECOMMEND APPROVAL TO THE OWASSO CITY COUNCIL. Dated this the /su day of Fib ru° `f 20J g Respectfully submitted, (Name of Inspec ease rint) (Signature) ACCEPTED: This the i b day of F66CLaN 20i-L. By _ cwt ✓� l (signature) 11 1 Title O:A➢_CItyMsfon 2026 Excess Funds /FINAL PAYMENT FORMS /Inspector Certlflcaflon ENGINEER'S CERTIFICATE OF APPROVAL I, Steven Hollabaugh of the firm of MCE a registered professional Engineer in the State of Oklahoma , and project engineer for McClelland Consulting Engineers. INC of Tulsa , Oklahoma, for certain improvements consisting of 76th and Main Intersection Improvements and Beautification do hereby certify that I have inspected the above referred to improvements and find the same accomplished to the best of our knowledge according to approved plans and specifications and /or duly authorized change orders. Grade Line Construction of Broken Arrow OK, is the prime contractor on this job. A final inspection of the project was completed. I DO HEREBY APPROVE THE ABOVE REFERRED TO IMPROVEMENTS, AND RECOMMEND APPROVAL TO THE Owasso City Council. Dated this the l5"O' day of 20j%_. Respectfully submitted, [Na e o n ine er: r: please print] l[ Signature] ACCEPTED: This the Z day of =e�.,, 20 O:I PUBLIC _WORKSIPROJECTS\STREETS176TH -MAIN STREET INTERSECTIONICOUNCIL DOCSIFINAL PAYDOCS \ENGINEER CERTIFICATION.DOC CERTIFICATION OF PROJECT /CONTRACT COMPLETION Sub -Fund Number: H -3 Project Number:] 32 Project Name: 761h and Main Intersection Beautification and Improvements Contract Description: Intersection Improvements including widening new concrete and updated infrastructure and cosmetic improvements Contractor Name: Grade Line Contruction LLC This is to certify that: 1.) The contract (project) is fully operational and has been completed in accordance with the approved Plans and Specifications and applicable laws, rules and regulations, 2.) The design life of the project is to the year: 40yr. 3.) The date of final approval of construction completion for the above referenced project is February 15, 2018.. 4.) All items of construction and operation related to the project are acceptable to the owner and the consulting engineer. 5) All requests for reimbursement proceeds have been applied for as shown on Payment Request No. 17-FINAL. Signature�e '1 / Title: u%, 1�r a✓ 7Q/'C_ Date: 2' 22 - 00"? O:AII_CltyMsion 2025 Excess Funds /FINAL PAYMENT FORMS /ORF -121 A Certification of Project completion INTERSECTION WIDENING AND BEAUTIFICATION FOR 76TH STREET NORTH AND MAINSTREET Recoo#nended for PRVr4ent: Public Works Dater% ZZ- ZP� /�' Approved for Payment: Owasso City Council Date: 3/6/1 s City Clerk - sherry Bishop 76th and Main Intersection Improvements 1" = 188 ft Location Map 01/02/2018 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. sd REAL Poople •REAL LM1aracter •REAL Communlry TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of the Garrett Creek Relief Line Project Authorization for Final Payment DATE: March 2, 2018 BACKGROUND: The Garrett Creek Relief Line project was awarded to Ira Green Construction by Council on March 21, 2017. The contract, awarded for $1,136,156.42, included: • Installation of 3953 linear feet of gravity sewer line which directed flow from the Garrett Creek Lift Station to the new Morrow Place Lift Station; • Installation of 1,482 linear feet of new gravity sewer line along E 106th St N; • Removal of the Garrett Creek Lift Station in its entirety; • Installation of 2,974 linear feet of force main. Work on the project, along with the completion of the new Morrow Place Lift Station, allowed the city to meet existing as well as future sewer capacity needs in an area from E 106th St N to E 126th St N and from N 129th E Ave to Highway 169. This area includes new residential, anticipated new business development, as well as plans for new elementary school. In February 2018, Ira Green Construction completed all work required in the contract. City staff has inspected all work, and agrees that all requirements and standards have been met. The final payment to Ira Green Construction will result In a final contract amount of $1,061,473.42, a contract underrun of $74,683.00 VVIbl e3 Funding for the project is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Ira Green Construction in the amount of $57,348.67. ATTACHMENTS: Final Payment Application Location Map Final r--1, 8. CURRENT PAYMENT DUE S 57,348.67 9. Balance to Finisli, Plus Ite(ainnge $ 0 —_- (Line 3 less Line G) CHANGE ORDER SUMMARY. ADDITIONS Change Orders approved in previous months by ORrNER TOTALS S 0 Approved this month Number S 0 , Dute Approved 0 TOTALS S Net Change by Change Orders DEDUCTIONS S 0 -- S 0 S S 0 The undersigned Contractor certifies that to the best of the Contractor's )mowledge, information and belief, the '1VORK covered by this Application for payment has been completed in accortilance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received flour the Owner, and that current payment shown herein is now clue. CONTRACTOR;yc S7 / V? By; —Ira M. Green C14hatruotlort Inc. Date: 2/21/98 STATE OF OKLAHOMA ) ) SS COINTYOF Rogers ) Subscribed and sworn to before me this _21st— day of Febuary (SEAL) N my ublin My Commission Expires: 05/39/2020 a 10, (Enro, 03lro � .� 2018 0117 00300- Page 9 of 15 ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT (FINAL) In accordance with the contract documents, based on on -site observations and the date comprising the above application, the Architect/En ig neer certifies to the Owner that to the best of the Architect/s /Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 57,348.67 (Attach ex an pio sill mount certified differs from the amount applied for) ARCHITECT / ENGINEER: Brian K. Kellogg, P.E., C.F.M., President %/ �Kellogg Engineering Inc. By: k CKO �_ -- Date: 02/22/18 This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0616 00300• Page 10 of 15 See attached sheets E(cont) F Final H CONTINUATION SHEET R E) MATERIALS PRESENTLY STORED tNOTMDO Page _ of Application and Certification for Payment, containing Contractor's signed Certification is attached. $0 $0 Application Number: 7 (Final) Application Date: 2121118 Period to: 2121118 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED wORKCOMPLETED FROM PREVIOUS NO. OF WORK VALUE APPLICATION THIS PERIOD See attached sheets E(cont) F G H I R E) MATERIALS PRESENTLY STORED tNOTMDO TOTAL COMPLETED AND STORED TO DATE (D +s +O % Com Complete p BALANCE TO FA'tSH RETAni'AGE $0 $1,061,473.42 93% $0 $0 NOTE: At bottom of each column, run totals. 0117 00300 -Page 11 of r ®� CI_A11M OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF Rogers ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duty sworn, on oath says that this (invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this huvoice or Claim have been (completed or supplied) in accordance with the Plaits, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Ira M. Green Construction Inc Contractor or Supplier Subscribed and sworn to before me this 21st day of Febuary 2018 "op"011.i k, o ' tary Public 81WOSSS11 e v ocnvm Commission _ 16006351 ,F ber o - My Commission Expires: 05/31/2020 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this . day of , Notary Public Commission My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. 0117 00300- Page 12 of IS IRAM.GREENOONSTRUCTION Fnai P.O. BOX 813 CLAREMORE, OK 74018 918342 -0840 owner. Cltymowassi IDVOt09 Pmfe G.rt C kRNlet fine om, mime Plan Q NM3 Wok Cam leIN! Summa Wd Un9 Bid P.vQ TNS Total %DOmO SEamW M81e1WQ031Per Quza' De6vdm4 Mmrld N,QTT TOW95o08 Tot ICNn ted %Cum HaMru Des onm9ems Un2 KN Valve CWm F Te DM la=. Ta DHe On M9ehl Drm Peron MNNUEO Ptt mak wH Ma1H01 &&bmd &M1 TOFH 1.Ma011m50n 1 lS 529.00.00 b 29.00,03 1 1 700% 5 29,00,00 3 29.MDN 10096 S 1Sam Wxet PaRelw PNn t lS S 3.30030 3 3.300.0 1 1 10% 5 5500.00 S 3J'00.00 100% 5 & Inswanm aK PNMS i LS 518ADOM 5 IUM-0 1 1 10% 3 1850.00 S MOD.O 1,0094 5 4 FnHAS DmMO f LS S 4.500.0 5 4,50000 0 1 1 10% 5 4.6N.0D 5 4S DD0 f00% 5 5. COnsnln'on 5lXaw 1 l9 31400,0 5 14.W0.0G 1 t 100% 5 1 OW,00 S 14.00,00 100% 5 & T.MS m 1 LS S25.OM.W 5 O.WO.W 1 1 100% S 7100.0 E 0.00 10% 5 ]. im16eCMI1d aM We 1 tS S134W.00 5 130040 1 1 Mm S t&aw.N 3 13,000.0 1W% $ &Q am GmO➢ 1 1.9 S 5.00.0 S S,WO.W 1 1 100% S &NO.N S S.MOD 100% S 9. wF.. 9910 tF $ 3.0 3 29310.00 W» SST/ 95% S 231J1.W S M.131.W 9➢% 5 1.47S.W 10. Bi0 DM NO IF 3 3.D 5 MOM 247 247 25% 3 741.00 3 141.0 95% 3 35.W 1L 1SSgt -26pVG °.Uref Lbq 3.737 lF 3 42.03 5 158.6'!3@ 3]5] 3]ST 100% 3 1 MM S 1 &40]26 1512 S 1217 S 15&673.02 lam 5 t21SSMZ5PVDFQwH'We 1.082 IF S 34M IS 50384.40 1482 1482 100% E W.684.4C S W.WAD 10% 5 13. 1S CL WOV.b BOn SenlrclMe 60 11= S 110.00 S 8b0.W 80 80 100% 5 6.600.0 $ 3921.01 60 S N5 S 6.0040 100% 5 I& IYOW14C9W FOMe MYH 2914 If 3 J730 5 111.52&0 2374 2914 lam 3 111525.0 3 38.825.76 290 S 1296 5 t11321.W 100% S I& 8'GDN35PVCSMNIine If LF 5 2 &00 S 4,388.0 1% 156 lam S 4 Qo 3 A.30.00 IN% S 1& SWdmdb'gartt014NanMle 4 FA S 3AOD.W 3 1G=D0 d 6 lam 3 6920.0 b 15100.0 IN% S 17. SOtnOmd S'gamele'D Neux MaMlde 1 FA 3 410O.W 5 4,0.0.w 1 t lW% 3 4WA.W 5 4.800 Na, 3 10. Stlndttd4'pvRls NaNge 12 EA 5 2800 5 =",W 12 12 100% 5 3760,0 5 .WADO.W 100% S 19. SNMSNC OiamM MaMHe 8 EA S 4 D.W S 5510.W 8 9 10% S 352t0.W 3 555.15 8 5 559.42 S 5 35200,00 lam 5 20. 5Mn11ba4'DIaaIHeF NOx MaM1Mle 1 fA 5 J .W 5 3.0].00 1 1 10% S 3100 5 310.0 100% 5 M. E1Na0eeW M =OHC WaO brSIXanMmMm ➢ok t3 VF 5 20.0 3 3 .W 13 13 lam 5 326040 5 3 OA0 10% 5 T2 BOm OC NanDde Wa0 W4'IXaImlwDeaMde 181 VF S 150.0 $ 21,10,0 185 185 00% 3 27,]50-09 5 2].]0.00 10096 S 9. 6ele hr30'SeGl pi4 qpe DO lF 5 600.0 5 115300.0 2R1 2]0 iN% 5 175$0,000 5 '73,50.00 100% S 2& 305tael Pine 380 I.F S 100,00 S Y.W0.0 M 3M 10% 5 N.0WA0 5 12473]3 380 3 ]284 5 00.0,00.0 100% 3 21. B9mfo2P 54el Ca' Fieo 240 LF 5 40.0 5 104M.N 240 240 140% 5 60.900.00 3 108.00.00 10% 5 20. 20'SlteiCx 42(1 LF 5 75.0 3 3150.00 420 dW tD0% 5 9150.00 5 49,06 Y S 49.01 3 J150D.00 60096 5 2]. ScMreYee AtxA➢ 22 EA S 450.0 E 9.WON 22 M 1N% S 9900.00 3 7.137.0 1 M S 324.41 E 5 SAOD.M 10094 S 23. Cmnetl NE4stl MmiMle 3 EA 5 2,N0,M 5 6,00.0 3 J 1 100% 3 6.00.00 3 COMM 100% S 29. 1YGHeVaNe Atsem➢ MdN.J 2 EA S 2000.0 E kDOGIOD 2 1 2 IN% 5 4 .0W.0D 5 371210 2 S 1.448.0 5 4.=.m 100% 5 N. tY Gate Valve Aaem➢ FWrrLG t EA S 1.WS40 3 1.878.0 1 1 1. 3 1.815,00 5 1394]7 1 5 1159497 E 5 WIND iN% 5 31. 64008 VaYe 455 ME6r; t FA 5 1.150.0 3 1.60,0 t t 68094 S 1.1%W 8 851,95 1 5 841.95 5 11150N IM% 5 3212k1YD1T =MLSU 2 EA S WU.W 9 11001 2 2 lN% S 1360.0 9 MOM 2 5 MO.0 S 5 1.10.0 10096 5 M. 12]00 O.t RH1m FLG42G 3 E0. 5 MM 5 960.0 3 3 lam 3 MOD 3 66.10 3 3 1&70 $ 3 90.0 100% 3 9412'0].90 ns Re AFT.GYRG 2 FA S 9A.W 3 MOO 2 2 60099 S MOM S 74.W 2 5 nAQ 5 8940 100% $ 35. 12',0.4 Fl.G#N AAaHer 1 FA 5 2w.0 S 20.00 1 1 100% S 250.0 S 110.&5 1 3 110.85 5 $ 2W.W I tN% 5 W. VD.1.FL Ad 2 EA 5 200.00 5 Y w 2 2 10% 5 4W.0 5 4859 2 S 2&10 5 5 4W.00 IN% S W. 12'12J.MeManbiJata 1 EA 5 =am 3 2WM 1 f 0094 3 20.0 5 1296 t E 12.01 E 2000 lN% S 349.0.1. McMancdlbiM 2 EA 5 120.00 5 24400 5 5 254% 5 6W.0 S 1M99 2 3 5416 5 NOD. 200% S D. ]9. W1 McMa NJOkH 1 EA S 100 5 100 1 1 10016 S 1000 3 8215 1 $ 9215 5 100.00 YW% 5 44, fY 0.1.225 Bend R9lgVJ 2 FA 5 300.0 5 MAO 2 2 100% S 6W M S 500.0 2 5 300.00 5 60,00 100% 5 41. 1YD,LW aNdMMAI a EA 5 340.0 9 2]N,W 8 3 100% S 27m,M S 2,55110 9 S 51348 3 2780 160% 3 42. YPU6 V4oNm Rekasa VaMAxHn➢ i EA 14,900.0 9 4900,0 1 1 100% I 3 4 N S 7N.50 t 5 74430 3 4.900.00 lam I 5 40 .DOT 'A' eax tM TON 5 1600 5 259.0 142 142 10ox 5 2555-00 5 2.558.0 10006 5 KfY Rio Ra 82 w S 70.0 3 4. 00 82 Q 100% S 4 ,W 5 4.940.0 100% 3 53. WHtt510 7 £A 5 LSN.N S !.3 w 7 T lam 4 10.60.0 5 10300.0 100% S 45. LNC1eie Pkrs 8 EA S 1.60.0 S 990.0 9 9 10014 5 9,900.00 S 9.90.00 100% 5 dl. Remove EtlHN SwW Cenvete FlUme W lF 3 65.0 E 450.0 W W tN% 3 400.00 5 460.00 100% 5 40. J'WWe Cen4eS FNme 35 1F $ W.M 3 1.750.00 35 M 10000 S 1.7N.W 5 11W.W 49.0 .GU 10 v 5 $S.W E saw 20 20 20% S 1,00.0 3 Iwom 200% 5 W0. N. P.C. Pavemem 8 SY 5 740 3 0000 21 ?7 263% 5 1375.00 5 1,574,00 263% S Cam 51. Cd10ttlb ESNn 8'Fmx M>n 3 FA 5 S,WOA] S 9,0&00 3 3 160% S 9.000 5 400.0 tW% 5 52 P➢aMpn (a159b Q65fatlon t IB StODOOM 3 tOF00.00 1 t lN% 5 60.000 5 10.00040 IN% 5 53, AOanlon CSmerLMe aw tF 5 20.0 5 30=40 200 250 100% 5 S.00.W S S.M0.0 1N% 5 51. AniMM 3%C# 135 IF 5 a.S.W S 6. %SAp f]6 i 135 100% $ 6.Wb.W S COnmttSamta WY {LIneYSy 5111.16,166,12 !:UP_ NTPAM DYE 6 S 6.%5.90 t0pX S 35. Fa&tin MaM01e 5 Eq S t,t00.W S 6,590.W 5 5 tW94 S $,Spp.W TOUI SlefM 6Uteelai Cast i TavlPCtkU6e S 00 tWX 3 56. SMtlEN S(SOD SY S O.i2 S 6.6W.W 5/500 ST;AO 100% S &$W.W S &600.00 100X S ST. Settl Sap Bennutla3atl 600 SV S 3S0 S 2410A0 BW 6W 100% S 310.W 3 29,0.00 I 1W 6 SS, etlAOwan¢ Y 1.6 STS,Op0.W S Tfi.OW.W 0% S 3 Pb 3 TS,WOA9 NE 6bOm6 St106,t56.i2 WX S 1061.6T3A2 3 923T597 S 3 SA6Y.OSt] BSX 5 74.w LOt19 COOVatt SUm 31,136,1%6 e.T=IE Ml RftM S 1,003A96.Tfi 2Cpiage Dlmrs i T. LesTPmiwsiYUmOCaU6fofP.tymem 5 tA0a,134 >i S COnmttSamta WY {LIneYSy 5111.16,166,12 !:UP_ NTPAM DYE 6 ST�360.6) STaCI WmpItle59ortGto tH<e SY.O6YpT]A2 9. iUn66b FlmN i (EED Sv3XRmMape on WeM S 3]AT36/ 50.5XAevnagean SrortO MmeriaU i TOUI SlefM 6Uteelai Cast i TavlPCtkU6e 3 S3,OT26T RELEASE OF CLAIMANTS Date: 2/22(18 Project: Garrett Creek Relief Line Sanitary Sewer Project Dear Sir: I hereby acknowledge that with the final disbursement of ($ 57,348.67 ) dollars, I will have receipt of ($J.061,473.42 dollars in full payment of my contracted date March 21, 2017 for Improvement work which I did for you and which Is described in my contract. I Certify that I have paid in full for all materials purchased and all laboremployed In the performance of this contract and that there are no claims against me as an employer under this contract on account of injuries sustained by workmen employed by me thereunder. I hereby release you from any claims arising by virtue of this contract. WARNING The making of any false statement or misrepresentation herein maybe a crime punishable under Title 98 U.S.C. Section 1001 which provides in part: "Whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully... makes false representation, or makes or uses any false writing or document knowing the same to contain any false fictitious or fraudulent statement or entry, shall be fined not more than $10,000.00 or imprisoned not more than five years, or both." Sincerely &,�e4 ay:�G ) VP ignature) Title: \) P Joanne Green (Print or Type) Im M. Green Construction Granite Re, Inc. Consent of Surety Company To Final Payment Project Name: Garrett Creek Relief Line Sanitary Sewer Project Bond Date: March 21, 2017 To (OBLIGEE): The City of Owasso Bond Number: GR37822 Contractor: Ira M. Green Construction, Inc. In accordance with the provisions of the Contract between the owner and the Contractor as included above, the Granite Re, Inc., SURETY COMPANY, 14001 Quailbrook Drive Oklahoma City, OK 73134 On bond of ha M. Green Construction, Inc. CONTRACTOR, Hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surely company of any of its obligations to The City of Owasso OWNER, as set forth in the said Surety Company's Bond. M WITNESS WHEREOF, the Surety Company has hereunto set its hand this 22nd day of February 120 18 Granite Re, Inc. Surety Company (Seal) Audrey c raw Attorney -in -Pact GR0709 -5 . GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; NANCY M. HANSEN its true and lawful Attorney -in- Facts) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW, NANCY M. HANSEN may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 291, day of December, 2016. Kenneth D. Whittington, President STATE OF OKLAHOMA '/ / fll COUNTY OF OKLAHOMA ) Kyle /P. McDonald, Treasurer On this 29'^ day of December, 2016, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/rreasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. ,%L I My Commission Expires: . Augus t 8, 2017 Commission #: 01013257 O� ° +�''° 11110- wlvi GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned has subscribed. this Certificate and affixed the corporate seal of the Corporation this G day of Fell t1,0tJ,1 20 sear. Kyle P. McDonald, Secretary/rreasurer GR0800.1 Garrett Creek Relief Line Sanitary Sewer Project Recommended for Payment: Public Works Roger Stevens Approved for Payment: Owasso City Council Date: 3/6/18 City Clerk - sherry Bishop 'F Y � yri �.. �, � xt•�x ' •�r,� il�w��c. " 7"�. ��1 -^.• e t JF. I i — i L •:i. Al fi f''cK , RWEF EPEF IA ARR4E5 CREEK rrr rctrr+ - r DIIIFf .fLtl'rn t V 7 u t�we Y gq j¢ t v X.I. . ! tt tly gl- 1 s _rvae Ft =ply 1 }r r 'Id as ' 4' ` �i — .{ I _ r ^ i+' '. y rrI f�^ a�l! rr. 1. tr OgVC�- --� � .0 �':•` osau ro.419!754 80 F0., llfl P$,21M • d d. WORM o DGSIGNERS�, , ` nginccnnE 6735S {m rajah. 0A 74050 ro.419!754 80 F0., llfl P$,21M s� REAL People •REAL Character •REAL Community TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Morrow Lift Station Project Authorization for Final Payment DATE: March 2, 2018 BACKGROUND The Morrow Lift Station contract was awarded to Cross -Bo Construction by Council on March 21, 2017, in the amount of $1,211,606.75. Construction began in May 2017. Completion of the project allowed for the removal of the Garrett Creek Lift Station which was operating at near capacity. The project addresses existing needs, as well as meeting future needs from development in the corridor from E 106 St N to E 126 St N and Highway 169 to N 129 E Avenue. In February 2018, Cross -Bo Construction completed all work required in the contract. City staff has inspected all work and agrees that all requirements and standards have been met. The final payment to Cross -Bo Construction will result in a final contract amount of $1,147,698.52, a contract underrun of $63,908.23. FUNDING: Funding for the project is included in the budget within Capital Improvements Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Cross -Bo Construction in the amount of $172,291.37. ATTACHMENTS: Final Payment Application Location Map - 976 APPLICATION APPLICATION AND CERTIFICATE FOR PAYMENT '•""''• "` " "r `••�'• °�� rmvitt:l: Marrow Lift Station 200 S Main St Sanitary Sewer Project Owasso, OK 74055 FROM CONTRACTOR: Cross -Bo Construction, LLC VIA ARCHITECT: Kellogg Engineering 601 W. Lowry Rd 6755 S. 4060 Rd Claremore, OK 74017 Talala, OK 74080 CONTRACT FOR: Morrow Lift Station CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet is attached. 1. ORIGINAL CONTRACT SUM- - - - - -- S 1,211,606.75 2. Net change by Change Orders - -$ $ 3. CONTRACT SUM TO DATE (Line 1 +f- 2) $ 1,211,606.75 4. TOTAL COMPLETED & STORED TO DATE -$ 1,147,698.52 (Column G on Continuation Sheet) 5. RETAINAGE: a. 5.0% of Completed Work SO (Columns D +E on Continuation Sheet) b. 5.0% of Stored Material $� (Column F on Continuation Sheet) Total Retainage (Line Sal + 5b or Total in Column 1 of Continuation Sheet - -- $ / 6. TOTAL EARNED LESS RETAINAGE ---- -- $ 1,147,698.52 / (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT / (Line 6 from prior Certificate)----- - - - - -- S 975,407.15 8. CURRENT PAYMENT DUE----- - - - - -_ S 172,291.37 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3less Line 6) S 63.908.23 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months b Owner PROJECT NOS: nowner Total approved this Month x Const. Mgr CONTRACT DATE: 03/21/17 TOTALS NET CHANGES b Change Order onr_c nnir nr APPLICATION #: 7 (FINAL) Distribution to: PERIOD TO: 02/22/18 PROJECT NOS: nowner x Const. Mgr CONTRACT DATE: 03/21/17 x Architect Contractor The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and That current payment shown therein is now due. CONTRACTOR By: r /.�` Date: Z- 2 2 -/?3 Justin T 8channan, Managing Member Slate of. Oklahoma County of: Ropers KRISTA R. BICKELL Subscribed and sworn to before =° o`n me this dayof 16117f J -Ci4 ! r Notary public Oklahoma OFFICIAL SEAL ° *F Notary Public: �i2 p Commission Ex ii. 09.30.2020 f %�� f'iir '/�• My Commission expires: ��. ,7p ,qL CERTIFICATE FOR PAYMENT In accordance wart Contract Documents, based on on -site observations and the data comprising application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated. the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ------ ----- - - --- -_ S / 7a : � t I 3 -7 (Attach explanation it amount certified differs from the amount applied /or. initial all figures an this application and on the Continuation Sheet that am changed to conform to the amount cenifred.) ARCHITECT: By: Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner of Contractor under this Contract. CONTINUATION SHEET Page 2 oft Pages ATTACHMENT TO PAY APPLICATION APPLICATION NUMBER: 7 (FINAL) PROJECT: APPLICATION DATE: 22- Feb -18 Morrow lift Station Sanitary Sewer Project PERIOD To: 22- Feb -18 ARCHITECT'S PROJECT NO: A B...:.... C .D , E F ,.. , G %H 6:J.-.: ; -: Item Description of Work Scheduled Work Com feted Materials Total % Balance Retainage From Previous This Period No. Value Presently Completed (G /C) To Finish Application Stored And Stored (C - G) (D +E) (Not In To Date D or E) (D+ +F) 1 Mobilization $ 20,500 S 20,500.00 S 20,500 100% $ $ 1,025 2 SWPPP S 7,250 S 7,250.00 $ 7,250 100% $ - S 363 3 Construction Staking $ 2,500 $ 2,500.00 S 2,500 100% $ - S 125 4 Trench Safety System S 37,000 S 37,000.00 $ 37,000 100% S - $ 1,850 5 Traffic Control & Warning Signs S 2,200 S 2,200.00 S 2,200 100% S - $ 110 6 Silt Fence S 3,300 $ 1,500.00 $ 1,800 S 3,300 100% $ - $ 165 7 Silt Dike S 560 S 560 $ 560 100% $ - $ 28 8 Site Work S 44,000 $ 4,400.00 S 49,712 S 54,112 123% S (10,112) $ 2,706 9 Yard Piping 5 4,750 $ 3,562.50 $ 1,187.50 $ 4,750 100% S - $ 238 10 Asphalt Entrance S 7,353 $ 9,633 S 9,633 131% S (2,280) S 482 11 Reinforced Concrete Wet WeilNault $ 240,000 $ 238,000.00 $ - S 238,000 99% $ 2,000 $11,900 12 Lift StationfValve Vault Piping S 120,000 S 120,000.00 5 120,000 100% S - S 6,000 13 Bridge Crane Assembly S 48,000 $ 48,000.00 S 48,000 100% S - S 2,400 14 Electrical Building S 70,000 $ 70,000.00 S 70,000 100% S - $ 3,500 15 Electrical and Controls S 346,000 $ 311,389.00 S 34,611.00 S 346,000 100% $ $ 17,300 16 Antenna wlbase $ 23,000 S 23,000.00 S 23,000 100% $ S 1,150 17 Generator S 61,000 S 57,950.00 S 3,050.00 $ 61,000 100% $ S 3,050 18 18" PVC PS -115 Sewer Line $ 11,600 S 11,600.00 $ 11,600 100% S $ 580 19 15" PVC SDR -26 Sewer Line S 21,760 $ 21,760.00 $ 21,760 100% $ $ 1,088 20 12" PVC SDR -26 Sewer Line S 11,200 $ 11,200.00 S 11,200 100% S $ 560 21 Standard 5' Dia. Manhole $ 5,000 $ 4,000.00 S 1,000 S 5,000 100% S $ 250 22 Standard 4' Dia. Manhole S 3,000 S 2,500.00 S 500.00 S 3,000 100% $ $ 150 23 Extra Depth Manhole Wall for 5' Man. S 7,000 $ 3,881.97 $ 3,117.80 S 7,000 100% $ 0 $ 350 24 Extra Depth Manhole Wall for 4' Man. S 3,565 $ 3,105.00 S 460.00 $ 3,565 100% $ S 178 SUBTOTALSPAGE2 51,100,538.00 $1,005,298.47 S 105,631.30 IS 1 $1,110,929.77 101% $ (10,391.77)F$55,5461 CONTINUATION SHEET Page 3 of 3 Pages ATTACHMENT TO PAY APPLICATION APPLICATION NUMBER: 7 (FINAL) PROJECT: APPLICATION DATE: 22- Feb -18 PERIOD TO: 22 -Feb -18 ARCHITECTS PROJECT NO: Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage From Previous This Period No. Value Presently Completed (G /C) To Finish Application Stored And Stored (C - G) (D +E) (Not in To Date D or E) (D +E +F) 25 15" Mechanical Joint Cap $ 1,400 S 1,400.00 $ 1,400 100% $ - $ 70 26 12" Mechanical Joint Cap S 400 S 400.00 S 400 100% S - $ 20 27 18" Gate Valve Assembly MJxMJ S 7,500 S 7,500.00 $ 7,500 100% S - $ 375 28 12" C900 DR -18 Force Main $ 5,700 S 5,700.00 $ 5,700 100% S - S 285 29 8" Gate Valve Assembly FLGxFLG S 875 S 875.00 $ 875 100% S - $ 44 30 12' Ductile Iron 22.5 Bend MJxMJ S 570 S 570.00 S 570 100% $ - $ 29 31 12 "x8" Ductile Iron Reducer MJxFLG $ 600 S 600.00 S 600 100% S - S 30 32 2" Air & Vacuum Release Valve $ 4,400 $ 4,400.00 S 4,400 100% $ $ 220 33 Removed From Bid $ - $ - S - 34 Solid Slab Bermuda Sod $ 11,874 S 12,574 $ 12,574 106% $ (700) S 629 35 Final As Built Drawings $ 2,750 S 2,750 $ 2,750 100% $ - $ 138 36 Project Allowance $ 75,000 $ - S 75,000 $ - 37 $ $ S - 38 $ $ $ - 39 S S $ - 40 $ $ S - 41 $ $ S - 42 S $ $ 43 5 $ $ 44 $ - S $ 45 S - $ $ 46 $ - $ $ 47 $ - $ - $ 48 $ - $ $ SUBTOTALS PAGE 3 $1,211,606.75 S1,026,743.47 S 120,955.05 S $1,147,698.52 1 95%1$ 63,908.23 557,385 C'I,,: \, I \•1 Oli,.l \VOI {'I:;,r \! 1_ll);1V_I l; SIAIIi(WOKI.:UI( MA ) )SS CuuI IN OF a ar IhL- unckrsiened (Architect. Continctor. Supplier, F%nI ineer Or Supcn'iwrp (.)(final), of la" it" ;go heing Hirst dub s"rorn. nn Oath saps that this (htvoicC. Claim Or Contract) is Irue and owrcct. ias s\liant further st;drs Thal the (work. scrtices Or mate how❑ by this Invi)icr ar (Maim have becil (completed or Supplied) in accordance with the Plans, Specinvatinns, nrdcrs or rcllucsts liunished to the Milani. ;pliant further states Illnl (s)Ile has made no payment. nor cen, nor donated, or agreed to pay, Q, or donate, either directly or indirectly, to any cleclal ofl icial. oIL "cer. or empinycc of the Stale. Couray. or City of money or any Other thing of value to obtain pavmcnt or the award of' this contract. ( lnrtraCtor or Supplier Suhseribcd and Streun to before me lilk "t day ol) a J ... _.._ , a2G /�4. t : . ) paiAYP�p, KRiSTA R. BICKELL o nn Notary Public Oklahoma hma OFFICIALSEAL F• CommissionEzp.OWO.202 \1) C'onunissiun lapires:,�,Z`.,�C, �= Q,�G ---- 0 Architect. I.Iq in«•r or other Supervkory C)llicial SUI)SCril)ed and Stcorn to hQfore me 111'5 . _._. da) of ...... .... ............... .... ___.__.• .- ....... Minn'- Public Commission i .9v Coailnissio❑ F\pires:__ NWIT.: Strike out )curds not appropriate and syn appropriatc sipiiatttre line. .relined. F:neioccr approval is not rciluired lot ('inniaclOr or Supplier r \llidrn'it. MtND Uii' ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the Architect /Engineer certifies to the Owner that to the best of the Architect/s/Eneineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 172.291.37 (Attach explanation if amount certified differs from the amount applied for.) ARCHITECT/ ENGINEER: Brian K. KelloRa. P.E.. C.F.M.. President Kellogg Engineering Inc. By: X"-' Date: 02/22/18 This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. 0616 00300- Page 10 of 15 CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Project: Morrow Lift Station SS Project Address: 200 South Main Owasso OK 74055 city Stale Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Contractor Name: Cross -Bo Construction LLC Address: 601 W Lowery Rd Claremore OK 74017 city State Zip Code Contractor Licence: Contract Date: 3 / 21 /2017 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of One hundred seventy -two thousand two hundred ninety -one and 37/100 Dollars ($172,291.37 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: Dated this-DA.Yday of �6 -,Acj 2019 —T LL .c. Contractor By: z Title: Maw. me 5�r Page 1 of 1 Print Form CONSENT OF OWNC•R o SURETY COMPANY ARCInrECr 0 TO FINAL PAYMENT CONTRAcroR GF A1ADOCUAdCNTG707 SURETY O OTHER PROJRCT: (name, address) MORROW LIFT STATION SANITARY SEWER PROJECT, CITY OF OWASSO, OKLAHOMA TO (Owner) CITY OF OWASSO 200 S. MAIN STREET OWASSO, OKLAHOMA 74055 CONTRACTOR: CROSS -BO CONSTRUCTION, LLC 601 W. LOWRY ROAD CLAREMORE, OKLAHOMA 74055 Bond # S429298 ARCHIT'ECT'S PROJECT NO: NfA CONTRACT FOR: CONSTRUCTION OF NEW MORROW PLACE LIFT STATION CONTRACT DATE: MARCH 21ST, 2017 In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (here insert Dome and address of Surety Company) EMPLOYERS MUTUAL CASUALTY COMPANY P.O.B. 712 DES MOINES, IA 50306 -0712 oil bond Of (here Insert name and address ofmnlmctm) CROSS -BO CONSTRUCTION, LLC ,SURETY COMPANY, 601 W. LOWRY ROAD ,CONTRACTOR, CLAREMORE, OKLAHOMA 74055 hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety company of any of its obligations to CITY OF OWASSO 100 S. MAIN STREET OWASSO, OKLAHOMA 74055 .OWNER, as set forth in the said Surety Company's bond IN WITNESS WHEROP, The Surety Company has hereunto set its hand this 23RD day of FEBRUARY 2018 EMPLOYERS MUTUAL CASUALTY COMPANY St_ {yvtyCanpo- D r� (�l Signature of Autlu!F d Representative Attest '- - - - l (seal): � LINDA A- FREEMAN. Atlornov -in -Pact cL Title NOTE: 7111s sons Is to be nerd H a emituelon daanueur to AIA DOCUMENT GI06, CONTRACTOR'S AFFmAVITOF PAYMENT OF DEBT AND CLAIMS. 0, mu EdRial, AIA nOC11MENt' G707 +CONSEN7'OFSURF.TY COAIPANY TO FINAL PAYMEm "APRIL 197D EDITION 9W\ 1970 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE NW WASHINGTON, D.C.20D6 WARNING: th hied phmaopyN violates U.S. copydghl laws and is subAl to legal prosecal3on. AffEMC INSURANCE P.O. Box 712• Des Moines, IA 5030"712 N0. C10196 CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY -IN -FACT KNOW ALL MEN BY THESE PRESENTS, that: 1. Employers Mutual Casually Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 6. EMC Property & Casualty Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 7. Hamilton Mutual Insurance Company, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an Iowa Corporation hereinafter referred to severally as "Company' and collectively as "Companies', each does, by these presents, make, constitute and appoint: MICHELLE RAKES, LINDA A. FREEMAN, CLYDE RAY WEATHERS, AMY LYNN TURNER. KATHY BILBREY, DIANE KERN. JOHNNI HORNSBY its true and lawful allorney4n -fact. with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obligatory, instruments of a similar nature as follows: In an amount not exceeding Two Million Dollars .......................................................................................................... ............................... ..................$2.000,000.00 and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority herebygiven are hereby ratified and confirmed. AUTHORITY FOR POWER OF ATTORNEY This Power -of- Attorney is made and executed pursuant to and by the aulhodty of the following resolution of the Boards of Directors of each of the Companies at a regularly scheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attomeys -in -fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof; and (2) to remove any such attorneydn -fact at anytime and revoke 01e power and authority given to him or her. Attomeys- indact shall have power and authority, subject to the terms and limitations of the power -of- attorney issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other wdlings obligatory In the nature thereof, and any such Instrument executed by any such aticmey- infacl shall be fully and in all respects binding upon the Company. Certification as to the validity of any power- of- atomey authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a cenged copy of any power -ofattomey of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be signed for each by their officers as shown, and the Corporate seals to be hereto affixed this 10th dayof AUGUST 2017 ,jj,,,,,,,//�� Seals - ``rte G. Kelley, auman Todd Strother ''s °'Sb",iF: ? `O"° ^tip'•. ��;', ". ; President Vice President W SEAL - i`; ?f41863�coi }1953 '„¢UPRNCr • �WJISV04y �`H,JIVa,�•.- i SEAL < °- SEAL •' ; w STEAL .yn•... ..rip: i1% ,. of Company 1; Vice Chairman and CEO of Company 7 et."MY Of 4 n ;A October 10, 20 9 s KATHYLOVERIDGE M 4c Commission Number 7(80769 AD President, Vice Chairman and CEO, and/or Vice President, respeeGvely, of each of lniesabove; thalthe seals affixed to this instrumentare the seaisofsald corporations; shument was signed and sealed on behalf of each of the Companies by authority ?ective Boards of Directors; and that the said Bruce G. Kelley and Todd Strother, as rs, acknowledged the execution of said instrument to be the voluntary act and deed he Companies. ssion Expires October 10, 2019. eWEs, m0 CERTIFICATE I, James D. Clough, Vice President of the Companies, do hereby cedify that the foregoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on AUGUST 10. 2017 on behalf of: MICHELLE RAKES, LINDA A. FREEMAN, CLYDE RAY WEATHERS. AMY LYNN TURNER, KATHY BILBREY, DIANE KERN. JOHNNI HORNSBY are true and correct and are still in full force and effect. In Testimony Whereof i have subscribed in name and affixed the facsimile seal of n p each Company this -1'P is dayof '> •_''c -c „_c, < ,'.jam; k: /, Or �• Vice President N ended fev(P4vrdent: Public Works Date: T -Z3 -Z0 1F-' Roger St/evens Approved for Payment: Owasso City Council Date: 3 /6 /18 City Clerk - sherry Bishop 1 ��r� •' ��°.�' I � 1 � Jj� 1 A M1t Ir P 19 ` W.7 d ilk • 4- a PAR /RYM CREEK I rrrm'm^ { -� r 1343 ACRM w'rA '[ M1 _ t' �yy �.3 i • 5 i4 b P I 7, t e� • Z' ` pia .ate � `L� +tea r l,.�a• 1.. V � ^f r - °PT Pi AN Y.\iT ' Ulu )1 I 1 S n,lnczrlll sd REAL People -REILC eW -REAL Cpmmpnlry TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Right of Way Acquisition Garnett Roadway Improvement Project from E 106 St to E 116 St N DATE: March 2, 2018 BACKGROUND: City staff is currently involved in the acquisition of rights of way and easements for Garnett Roadway Improvements from E 106 St N to E 116 St N. As a part of those acquisitions, negotiations for the purchase of land from Vidal Palacios and Gabriela Rodriguez for 3,201.44 square feet of right of way, has been successfully completed. DESCRIPTION /PURCHASE PRICE: Vidal Palacios and Gabriela Rodriguez - The appraised value of the right of way within the vicinity ranges $5.00 to $5.50 per square foot. The property owner accepted an offer in the amount of $5.21 per square foot, for an amount of $16,700.20. Compensation for damage in the amount of $8,795.00 was included in addition to the right -of -way cost, for a total offer of $25,495.20 (see attachment). Vi!1611!n Funding for this purchase is included in the project from the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of an agreement with Vidal Palacios and Gabrela Rodriguez for the acquisition of rights of way, easement, and compensation for damages in the amount of $25,495.20 and authorization for payment. ATTACHMENTS: Agreement Letter Site Map February 9, 2018 Vidal Palacios & Gabriela Rodriguez 11515 North Garnett Road Owasso, OIC 74055 RE: City of Owasso Garnett Road Widening Project 106111 to 11611' Parcels 27 & 33 Dear Vidal Palacios & Gabriela Rodriguez: I appreciate your time in discussing this project and working out the issues involved. I now have the sign bid from your sign company. The City will add the amount of the bid to the amount they will pay you for the Right of Way. The City will require that the sign be relocated within 90 days after City Council approval of the payment. Therefore, the City of Owasso will pay to you the amount of $25,495.20 which includes $16,700.20 for the Right of Way and Easements and $8,795.00 for the sign relocation. A partial release of mortgage will need to be obtained from First Bank of Owasso. The legal descriptions and the sign bid are attached. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, ifi✓� -1= Mike R. Craddock Terra Acquisition Services Cc Roger Stevens, Public Works Director City of Owasso mlke ®terraacquisition.com • 918.605.1436 • 8458 S. College Avenue • Tulsa, OK 74137 D SIGNS & WONDERS LLC 362080 Old Highway 62 Paden, OK 74860 Ph: (405) 932-4585 Fax:(405)932 -1264 ' Email: sales@signsandwondersok.com Web: http: / /www.signsandwondersok.com PROPOSAL Proposal #: 5425 -RO -1 Proposal Data: 02/05/18 Customer #: 2465 Page: 1 of 3 SOLD TO:- JOB LOCATION: EL FOGON MEXICAN RESTAURANT EL FOGON MEXICAN RESTAURANT 11515 N GARNETT ROAD 11515 N GARNE17 ROAD OWASSO OK 74055 OWASSO OK 74055 REQUESTED BY: VIDAL Signs& Wonders - OK(HEREINAFTER CALLED THE "COMPANY ") EREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE LABOR NECESSARY FOR THE COMPLETION OF:' QTY DESCRIPTION 1 QUOTE #3770 PERMIT 1 QUOTE #5425-110-113 SURVEY- pole.sign needs moved due to road being widened. 1 QUOTE #5425 -RO -2 MOVE EXISTING 181" PYLON: Scope Includes cutting down existing pipe to grade. Install new 8" pipe. Cut asphalt at new location and for locating electric. Pour concrete footing for pole. Install cabinet and LED message board. Paint pole. Run electrical circuit from building or current location to new location. NOTE: Price does not Include restoring blacktop. 1 QUOTE #5425 -RO-3 PERMIT at cost UNIT PRICE TOTAL PRICE $200.00 $200.00 $380.00 $380.00 $7,451.75 $7,451.75 $0.00 $0.00 SUBTOTAL: $8,031.75 ESTIMATED SALES TAXES: $763.02 ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED, AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A WORKMANLIKE MANNER FOR THE SUM OF: TOTAL PROPOSAL AMOUNT: $8,794.77 TERMS: 50.0% DOWN, BALANCE DUE ON COMPLETION (INTEREST OF 1.5% PER MONTH WILLBE ADDED TO PAST DUE ACCOUNTS) THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING OR TAX UNLESS SPECIFICALLY STATED. NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND WRITTEN ACCEPTANCE IS RECEIVED. ANY ALTERATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS, WILL BE EXECUTED ONLY UPON WRITTEN ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE TO BE PAID BY THE PURCHASER. COMPANY INITIALS— CUSTOMER INITIALS Garnett Rd Widening Project - E 106 St N to E 116 St N 1" =188 ft Land Acquisition FP-alacios & Rodriguez Parcel 02/23/2018 This map may represents a visual display of related geographic information. Data provided here on Is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most updo -date information. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02117/18 Department Payroll Expenses Total Expenses 105 Municipal Court 5,682.89 8,540.07 110 Managerial 25,525.01 35,954.73 120 Finance 18,208.08 26,805.22 130 Human Resources 8,442.43 13,294.52 160 Community Development 17,993.60 28,362.57 170 Engineering 17,979.15 27,328.67 175 Information Systems 14,523.21 22,101.00 181 Support Services 8,678.95 13,033.27 190 Cemetery 1,288.40 1,952.87 201 Police Grant Overtime 2,358.08 2,389.11 215 Central Dispatch 23,283.99 39,394.96 221 Animal Control 4,034.50 5,923.30 280 Emergency Preparedness 2,115.38 3,375.55 370 Stormwater /ROW Maint. 8,965.58 13,417.29 515 Park Maintenance 7,880.93 12,527.47 520 Culture /Recreation 8,041.26 12,663.78 550 Community - Senior Center 4,973.31 6,791.13 580 Historical Museum 664.40 745.98 710 Economic Development 3,496.85 5,281.37 General Fund Total 184,136.00 279,882.86 185 Garage Fund Total 7,301.57 11 706.08 255 Ambulance Fund Total 553.85 621.86 250 Fire Fund 37 Total 156,166.92 235,871.55 201 Police Fund 38 Total 148,392.87 226,582.75 300 Streets Fund 39 Total 16,125.99 26,088.31 370 Stormwater Fund 27 Total 2,105.01 3,301.66 150 Worker's Compensation Total 3,268.98 3,908.34 720 Strong Neighborhoods Total 3,939.05 5,753.13 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/1/2018 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 29,100.53 51,487.42 35,189.85 115,777.80 115,777.80