HomeMy WebLinkAbout2018.03.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
Council Chambers, Old Central Building `Itycy ' a
109 N Birch, Owasso, OK 74055 et/�,
Regular Meeting
Tuesday, March 20, 2018 - 6:30 pm f �e
1. Call to Order
Chair Lyndell Dunn
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• March 9, 2018, Special Meeting
• March 13, 2018, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPGA Manager
• Golf Report
6. Report from OPGA Attorney
7. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports:
- Pay Period Ending Date 2/17/18
- Pay Period Ending Date 3/3/18
• Monthly Budget Status Report - February 2018
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, March 16, 2018. °
Ju i nn M. Stevens, Deputy City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone (918)- 376 -1502 or by email to
istevens@cityofowosso.com
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Friday, March 9, 2018
The Owasso Public Golf Authority met in special session on Friday, March 9, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 8:15 am on
Wednesday, March 7, 2018.
1. Call to Order
Chair Lyndell Dunn called the meeting to order at 8:32 am.
2. Roll Call
Present Absent
Chair- Lyndell Dunn None
Vice -Chair - Chris Kelley
Trustee - Doug Bonebrake
Trustee - Bill Bush
Trustee -Jeri Moberly
A quorum was declared present.
Staff:
Authority Manager - Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
February 20, 2018, Regular Meeting
B. Approve claims
Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $19,910.43.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Adjournment
Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:33 am.
Lyndell Dunn, Chair
Juliann M. Stevens, Deputy City Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, March 13, 2018
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf
Authority (OPGA) met in a joint regular meeting on Tuesday, March 13, 2018, in the Council
Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public
Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main
(west side), at 6:00 pm on Friday, March 9, 2018.
1. Call to Order
Mayor /Chair Lyndell Dunn called the meeting to order at 6:03 pm.
Present
Mayor /Chair - Lyndell Dunn
Vice - Mayor /Vice- Chair -Chris Kelley
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
A quorum was declared present.
Absent
Councilor /Trustee -Jeri Moberly
2. Discussion relating to the Mayor /Chair Leadership Elections Process
Mayor /Chair Lyndell Dunn presented the item and discussion was held.
3. Discussion relating to Community Development items
A. FY 2018 -2019 Community Development Block Grant (CDBG)
B. Final Plat - Morrow Elementary School (approximately 12200 N 132 E Ave)
C. PUD -18 -01 & OZ -18 -01 - McKnight Farm at Preston Lakes (northwest corner
of E 86 St N and N 161 E Ave)
D. Proposed Update to the Owasso Zoning Code
Karl Fritschen presented item 3A, advising that a public input meeting will be held at City Hail
on April 2, 2018, at 6:00 pm; discussion was held. Bronce Stephenson and Morgan Pemberton
presented items 3B, 3C, and 3D and discussion was held. It was further explained that item
3A would be placed on the April 3, 2018, Council agenda for consideration and action;
items 3B and 3C would be placed on the March 20, 2018, Council agenda for consideration
and action; and item 3D would be placed on the April 10, 2018, Work Session for further
discussion.
4. Discussion relating to Public Works items
A. Roadway Dieting /Complete Streets
B. Coffee Creek Lift Station and Force Main Improvements
Roger Stevens presented items 4A and 4B and discussion was held.
5. Discussion relating to rates and fees
A. Public Works and Utility Billing
B. Parks, Police Records, and Cemetery
Sherry Bishop presented items 5A and 5B and discussion was held. It was further explained
that these items would be placed on the April 3, 2018, Council or OPWA agendas for
consideration and action. The rates and fees related to the Cemetery would be placed on
the April 10, 2018, Work Session for further discussion.
Owasso City Council, OPWA & OPGA
March 13, 2018
Page 2
6. Discussion relating to City Manager items
• Monthly sales tax report
• City Manager report
Jennifer Newman presented the monthly sales tax report and discussed was held.
Warren Lehr reported on the Tulsa Chamber D.C. Fly -In for 2018 scheduled for May 9 -11;
various upcoming city events (event information can be found on the city's website); efforts
of the Owasso FOP and Rib Crib in raising funds for a local family; and the city's participation
in the Local Update of Census Addresses and Information.
7. Discussion relating to vacancies on the Citizen Sales Tax Watchdog Committee
Mayor Lyndell Dunn presented the item and discussion was held.
8. Councilor /Trustee comments and inquiries
Councilors commented on the Owasso Chamber's booth at the 2018 Tulsa Home and
Garden Show and the 2018 Lady Rams Basketball's State Championship win.
9. Adjournment
The meeting adjourned at 7:35 pm.
Lyndell Dunn, Mayor /Chair
Juliann M. Stevens, Deputy City Clerk
Claims List - 3/2012018
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA AT &T
LONG DISTANCE PHONE
$0.02
JPMORGAN CHASE BANK
ATWOODS -SPRAY PAINT
$19.95
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$26.98
JPMORGAN CHASE BANK
GCSAA- MEMBERSHIP DUES
$195.00
JPMORGAN CHASE BANK
GEMPLERS- SUPPLIES
$381.45
JPMORGAN CHASE BANK
HARBOR FREIGHT- SUPPLI
$178.90
JPMORGAN CHASE BANK
KANSAS GOLF - BLADES
$82.62
JPMORGAN CHASE BANK
OK GOLF - SEMINAR REG
$35.00
JPMORGAN CHASE BANK
OKGOLF- MEMBERSHIP DUE
$50.00
JPMORGAN CHASE BANK
OREILLY- BATTERY
$73.80
JPMORGAN CHASE BANK
ROBERTSON TIRE -TIRES
$49.00
JPMORGAN CHASE BANK
STANDARD SPLY -TIRES
$144.00
JPMORGAN CHASE BANK
TULSA AIRPORT - PARKING
$40.00
KUBOTA OF NORTHWEST ARKANSAS
TRACTOR
$39,513.22
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$112.54
UNIFIRST HOLDINGS LP
ENV CHARGE
$18.00
UNIFIRST HOLDINGS LP
SHOP TOWELS
$34.98
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$28.27
VERIZON WIRELESS
WIRELESS CONNECTION
$40.95
COURSE MAINT -Total
$41,024.68
JPMORGAN CHASE BANK
MURPHY - SUPPLIES
$146.95
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$78.61
JPMORGAN CHASE BANK
UNITED LINEN- RENTAL
$100.40
FOOD & BEV -Total
$325.96
AT &T
LONG DISTANCE PHONE
$1.39
AT &T LONG DISTANCE
LONG DISTANCE PHONE
$36.08
JPMORGAN CHASE BANK
OFFICE DEPOT- FOLDERS
$17.20
JPMORGAN CHASE BANK
OFFICE DEPOT - REFUND
($1.41)
JPMORGAN CHASE BANK
USPS- POSTAGE
$50.00
JPMORGAN CHASE BANK
WASTE MGMT- REFUSE SVC
$389.94
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$282.13
GOLFADMIN -Total
$775.33
BGR DAILY ACCT.
REIMB GOLF PETTY CASH
$75.00
JPMORGAN CHASE BANK
ACUSHNET- MERCHANDISE
$5,408.77
JPMORGAN CHASE BANK
ADIDAS - MERCHANDISE
$947.82
JPMORGAN CHASE BANK
GRT PLAINS- BEVERAGE
$105.60
JPMORGAN CHASE BANK
SAMS -FOOD
$166.06
JPMORGAN CHASE BANK
TAYLORMADE - MERCHANDIS
$330.26
JPMORGAN CHASE BANK
WALMART -FOOD
$34.39
OPGA -Total
$7,067.90
OPGA -Total
$49,193.87
1
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 02/17/18
Payroll Expenses
2,462.75
1,645.69
7,742.56
1,199.68
3,405.75
Total Expenses
3,969.63
1,847.78
12,724.84
2,065.24
5,146.96
FUND TOTAL 16,456.43 25,754.45
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 03103/18
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
2,450.50
3,955.88
605 Cart Operations
1,702.45
1,911.52
610 Golf Course Operations
8,645.48
13,776.58
670 Food & Beverage
1,587.48
2,500.58
690 General & Administration
3,405.75
5,146.96
FUND TOTAL 17,791.66 27,291.52
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
Statement of Revenues & Expenses
As of February 28, 2018
OPERATING EXPENSES:
February 28, 2018
Month
Year
Percent
$
To -Date
To -Date
Budget
of Budget
OPERATING REVENUES:
58.82%
Cart Operations
(9,556)
Golf shop fees
$ 19,015
$ 276,394
$ 538,200
51.36%
Merchandise sales
11,954
75,845
135,000
56.18%
COS -- merchandise
(8,798)
(56,100)
(104,000)
53.94%
Cart Rental
3,316
77,321
125,000
61.86%
Food & beverage
3,700
82,411
161,376
51.07%
COS — food & beverage
(1,845)
(35,429)
(67,215)
52.71%
Other Revenue
(0)
1,065
700
152.07%
TOTAL OPERATING REVENUES
$ 27,341
$ 421,506
$ 789,061
53.42%
OPERATING EXPENSES:
Golf Shop
$
(8,462)
$
(83,157)
$
(141,375)
58.82%
Cart Operations
(9,556)
(72,589)
(115,127)
63.05%
Golf Course Maintenance
(35,454)
(446,961)
(719,509)
62.12%
Food & Beverage
(4,725)
(74,844)
(139,962)
53.47%
Golf Administration
(13,892)
(144,019)
(222,970)
64.59%
TOTAL OPERATING EXPENSES
$
(72,088)
$
(821,570)
$
(1,338,943)
61.36%
OPERATING INCOME (LOSS)
$
(44,747)
$
(400,063)
$
(549,882)
Transfer from General
$
50,000
$
200,000
$
649,882
30.77%
Transfer from OPWA
-
-
326,201
0.00%
TOTAL OTHER REVENUES
$
50,000
$
200,000
$
976,083
20.49%
NET INCOME (LOSS)
$
5,253
$
(200,063)
$
426,201
ENCUMBRANCES OUTSTANDING
$
(58,727)
FUND BALANCE (Budgetary Basis)
Beginning Balance (3,343,985) (3,343,985)
Ending Balance $ (3,602,775) $ (2,917,784)