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Home My WebLink About2018.04.03_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE �Nv_v (j,� OWASSO PUBLIC GOLF AUTHORITY RAG � 0 yam' �R 3 dice Council Chambers, Old Central Building S 109 N Birch, Owasso, OK 74055 C;M 0\011 Regular Meeting Tuesday, April 3, 2018 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 13, 2018, Regular Meeting • March 20, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 3/17/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 30, 2018. Sherry Bish •w City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 13, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 13, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, March 9, 2018. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:03 pm. Present Mayor /Chair- Lyndell Dunn Vice- Mayor /Vice - Chair- Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush A quorum was declared present. Absent Councilor /Trustee -Jeri Moberly 2. Discussion relating to the Mayor /Chair Leadership Elections Process Mayor /Chair Lyndell Dunn presented the item and discussion was held. 3. Discussion relating to Community Development items A. FY 2018 -2019 Community Development Block Grant (CDBG) B. Final Plat - Morrow Elementary School (approximately 12200 N 132 E Ave) C. PUD -18 -01 & OZ -18 -01 - McKnight Farm at Preston Lakes (northwest corner of E 86 St N and N 161 E Ave) D. Proposed Update to the Owasso Zoning Code Karl Fritschen presented item 3A, advising that a public input meeting will be held at City Hail on April 2, 2018, at 6:00 pm; discussion was held. Bronce Stephenson and Morgan Pemberton presented items 3B, 3C, and 3D and discussion was held. It was further explained that item 3A would be placed on the April 3, 2018, Council agenda for consideration and action; items 3B and 3C would be placed on the March 20, 2018, Council agenda for consideration and action; and item 3D would be placed on the April 10, 2018, Work Session for further discussion. 4. Discussion relating to Public Works items A. Roadway Dieting /Complete Streets B. Coffee Creek Lift Station and Force Main Improvements Roger Stevens presented items 4A and 4B and discussion was held. 5. Discussion relating to rates and fees A. Public Works and Utility Billing B. Parks, Police Records, and Cemetery Sherry Bishop presented items 5A and 5B and discussion was held. It was further explained that these items would be placed on the April 3, 2018, Council or OPWA agendas for consideration and action. The rates and fees related to the Cemetery would be placed on the April 10, 2018, Work Session for further discussion. Owasso City Council, OPWA & OPGA March 13, 2018 Page 2 6. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Jennifer Newman presented the monthly sales tax report and discussed was held. Warren Lehr reported on the Tulsa Chamber D.C. Fly -In for 2018 scheduled for May 9 -11; various upcoming city events (event information can be found on the city's website); efforts of the Owasso FOP and Rib Crib in raising funds for a local family; and the city's participation in the Local Update of Census Addresses and Information. 7. Discussion relating to vacancies on the Citizen Sales Tax Watchdog Committee Mayor Lyndell Dunn presented the item and discussion was held. 8. Councilor /Trustee comments and inquiries Councilors commented on the Owasso Chamber's booth at the 2018 Tulsa Home and Garden Show and the 2018 Lady Rams Basketball's State Championship win. 9. Adjournment The meeting adjourned at 7:35 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Deputy City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 20, 2018 The Owasso Public Golf Authority met in regular session on Tuesday, March 20, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 16, 2018. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:40 pm P #3.71[41.71' Present Absent Chair - Lyndell Dunn Trustee - Doug Bonebrake Vice- Chair - Chris Kelley Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 9, 2018, Special Meeting • March 13, 2018, Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $49,193.87. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager Corey Burd presented the Golf Report. 6. Report from OPGA Attorney None OPGA March 20, 2018 Page 2 Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports: - Pay Period Ending Date 2/17/18 - Pay Period Ending Date 3/3/18 Monthly Budget Status Report - February 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:49 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List - 4/3/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total $3,594.38 AEP /PSO ELECTRIC USE $1,029.85 AT &T CONSOLIDATED PHONE $12.04 JESCO PRODUCTS, INC COURSE ACCESSORIES $957.15 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $272.99 JPMORGAN CHASE BANK GREEN ACRE -MULCH $563.00 JPMORGAN CHASE BANK KANSAS GOLF - ROLLER $296.57 JPMORGAN CHASE BANK LAWSON PROD - HARDWARE $135.13 JPMORGAN CHASE BANK LOWES- SUPPLIES $76.00 JPMORGAN CHASE BANK OREILLY -AIR FILTER $17.71 JPMORGAN CHASE BANK OREILLY- STARTER FLUID $9.57 JPMORGAN CHASE BANK P &K EQUIP -PARTS $7,24 JPMORGAN CHASE BANK SYDNEY - SOFTWARE RENEW $239.00 TCF NATIONAL BANK EQUIPMENT LEASE $10,116.56 UNIFIRST HOLDINGS LP ENV CHARGE $27.00 UNIFIRST HOLDINGS LP SHOPTOWELS $52.47 UNIFIRST HOLDINGS LP SUPPLIES $64.05 UNIFIRST HOLDINGS LP UNIFORM SERVICE $45.33 COURSE MAINT -Total $13,921.66 AEP /PSO ELECTRIC USE $817.05 AT &T CONSOLIDATED PHONE $96.31 GPS TECHNOLOGIES, INC CART GPS $840.00 GPS TECHNOLOGIES, INC GPS WIRING $1,211.80 JPMORGAN CHASE BANK LOCKE- REPAIR $6.07 SOUTH CENTRAL GOLF INC ADVERTISING $600.00 GOLFADMIN -Total $3,571.23 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE $1,460.00 GOLFSHOP -Total $1,460.00 OPGA - Total $22,547.27- 22 547 27 OPGA Grand Total $22,547.27 1 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03117/18 Payroll Expenses 2,576.00 1,974.94 7,809.79 1,745.50 3,405.75 Total Expenses 4,096.80 2,217.46 12,804.39 2,678.29 5,135.60 FUND TOTAL 17,511.98 26,932.54