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Home My WebLink About2018.04.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 3, 2018 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 13, 2018, Regular Meeting • March 20, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2018 -01, establishing disposal fees to be charged at the Recycle Center & Disposal Station and authorizing the Authority Manager to promulgate rules and regulations relating to the operation of the Owasso Disposal Station and establishing an effective date Sherry Bishop . Staff recommends approval of Resolution 2018 -01. 6. Consideration and appropriate action relating to Resolution 2018 -02, establishing rates, fees and. charges for utility services and establishing an effective date Sherry Bishop Staff recommends approval of Resolution 2018 -02 establishing fees for utility billing customer services, water and sewer utility connections, hydrant meter water service, and the sale of yardwaste bags. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 3/17/18 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) OPWA April 3, 2018 Page 2 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 30, 2018. Sherry Bisho , City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofawasso.com OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 13, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 13, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, March 9, 2018. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:03 pm. Present Mayor /Chair - Lyndell Dunn Vice - Mayor /Vice- Chair- Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush A quorum was declared present. Absent Councilor /Trustee -Jeri Moberly 2. Discussion relating to the Mayor /Chair Leadership Elections Process Mayor /Chair Lyndell Dunn presented the item and discussion was held. 3. Discussion relating to Community Development items A. FY 2018 -2019 Community Development Block Grant (CDBG) B. Final Plat - Morrow Elementary School (approximately 12200 N 132 E Ave) C. PUD -18 -01 & OZ -18 -01 - McKnight Farm at Preston Lakes (northwest corner of E 86 St N and N 161 E Ave) D. Proposed Update to the Owasso Zoning Code Karl Fritschen presented item 3A, advising that a public input meeting will be held at City Hall on April 2, 2018, at 6:00 pm; discussion was held. Bronce Stephenson and Morgan Pemberton presented items 3B, 3C, and 3D and discussion was held. It was further explained that item 3A would be placed on the April 3, 2018, Council agenda for consideration and action; items 3B and 3C would be placed on the March 20, 2018, Council agenda for consideration and action; and item 3D would be placed on the April 10, 2018, Work Session for further discussion. 4. Discussion relating to Public Works items A. Roadway Dieting /Complete Streets B. Coffee Creek Lift Station and Force Main Improvements Roger Stevens presented items 4A and 4B and discussion was held. 5. Discussion relating to rates and fees A. Public Works and Utility Billing B. Parks, Police Records, and Cemetery Sherry Bishop presented items 5A and 5B and discussion was held. It was further explained that these items would be placed on the April 3, 2018, Council or OPWA agendas for consideration and action. The rates and fees related to the Cemetery would be placed on the April 10, 2018, Work Session for further discussion. Owasso City Council, OPWA & OPGA March 13, 2018 Page 2 6. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Jennifer Newman presented the monthly sales tax report and discussed was held. Warren Lehr reported on the Tulsa Chamber D.C. Fly -In for 2018 scheduled for May 9 -11; various upcoming city events (event information can be found on the city's website); efforts of the Owasso FOP and Rib Crib in raising funds for a local family; and the city's participation in the Local Update of Census Addresses and Information. 7. Discussion relating to vacancies on the Citizen Sales Tax Watchdog Committee Mayor Lyndell Dunn presented the item and discussion was held. 8. Councilor /Trustee comments and inquiries Councilors commented on the Owasso Chamber's booth at the 2018 Tulsa Home and Garden Show and the 2018 Lady Rams Basketball's State Championship win. 9. Adjournment The meeting adjourned at 7:35 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Deputy City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 20, 2018 The Owasso Public Works Authority met in regular session on Tuesday, March 20, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 16, 2018. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:27 pm. 2. Roll Call Present Chair - Lyndell Dunn Vice -Chair - Chris Kelley Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Doug Bonebrake 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 9, 2018, Special Meeting • March 13, 2018, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $296,727.07. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Consideration and appropriate action relating to the approval of the PepsiCo Recycling Grant Agreement Tim Doyle presented the item recommending approval and authorization to execute the PepsiCo Recycling Grant Agreement for a Multi - Family Housing Recycling Pilot Project. OPWA March 20, 2018 Page 2 There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve and authorize execution of the agreement, as recommended. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to a vehicle purchase utilizing Congestion Mitigation and Air Quality (CMAQ) Grant funding Travis Blundell presented the item recommending approval to purchase a 2018 Ford F -150 4x4 Extended Cab CNG /Bi -fuel truck in the amount of $39,220 from John Vance Auto Group of Guthrie, Oklahoma, per Oklahoma State Bid Contract SW035. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bush to approve the vehicle purchase, as recommended. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 7. Report from OPWA Manager None B. Report from OPWA Attorney None 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: - Pay Period Ending Date 2/17/18 - Pay Period Ending Date 3/3/ 18 • Monthly Budget Status Report - February 2018 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bush, Kelley, Moberly, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:40 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List - 4/3/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $186.41 OPWA -Total $186.41 AEP /PSO ELECTRIC USE $1,160.47 AT &T CONSOLIDATED PHONE $146.81 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $137.60 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $24.20 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN ($25.79) JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $21.63 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE $418.53 TREASURER PETTY CASH VEHICLE REGISTRATION $107.50 OPWA ADMINISTRATION -Total BUMP2BUMP- FILTERS $26,990.95 BANCFIRST 874 3 2 0 01 3/1 3 -0 6OW $112,515.34 BANCFIRST FAP -10- 0002 -L/10 $7,232.44 BANCFIRST ORF -09- 0003- CW /09B $55,960.40 BANCFIRST ORF -09- 0007- CW109C $23,361.34 BANCFIRST ORF -10- 0014 -CW /SANTA FE $14,375.74 BANCFIRST ORF -13- 0005 -CW /RANCH CR $25,377.32 OPWA DEBT SERVICE -Total $238,822.58 AEP /PSO ELECTRIC USE $106.36 AT &T CONSOLIDATED PHONE $12.04 CLEAN UNIFORM COMPANY UNIFORM SERVICE $4.61 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.83 INTEGRITY WEIGHING SOLUTIONS LLC CALIBRATION $353.00 JPMORGAN CHASE BANK W MGMT -REC TIP FEE $582.56 RECYCLE CENTER -Total $1,072.40 AT &T CONSOLIDATED PHONE $12.04 CLEAN UNIFORM COMPANY UNIFORM SERVICE $120.76 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $122.85 JPMORGAN CHASE BANK BUMP213UMP- GLOVES $18.99 JPMORGAN CHASE BANK KIMS INT'L -HOSES $318.77 JPMORGAN CHASE BANK SEALCO- FILTER SEAL $5.00 JPMORGAN CHASE BANK SUMMIT TRUCK - SERVICE $697.06 JPMORGAN CHASE BANK W MGMT -REF TIP FEE $3,651.29 LENOX WRECKER SERVICE INC TOWING $295.00 SPOK, INC. PAGER USE $86.01 TREASURER PETTY CASH DRIVE SHAFTS $93.24 UNITED ENGINES, LLC PARTS $215.86 REFUSE COLLECTIONS -Total $5,636.87 JARED MICHAEL BARNES METER READER $470.25 w Claims List - 4/3/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JARETT BROWN METER READER $837.75 JPMORGAN CHASE BANK AMAZON - BATTERY $88.07 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $16.67 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,470.73 TODD C. KIMBALL METER READER $720.75 UTILITY BILLING -Total $3,604.22 AEP IPSO ELECTRIC USE $6,176.60 CLEAN UNIFORM COMPANY UNIFORM SERVICE $101.44 JPMORGAN CHASE BANK CORE &MAIN -VALVE $819.50 SPOK, INC. PAGER USE $45.00 WASTEWATER COLLECTIONS -Total $7,142.54 AEP IPSO ELECTRIC USE $30,736.31 AT &T CONSOLIDATED PHONE $72,23 CLEAN UNIFORM COMPANY UNIFORM SERVICE $275.74 JAMES A. OZBUN REPAIR $1,296.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $19.16 JPMORGAN CHASE BANK COGENT - REFUND ($24.45) JPMORGAN CHASE BANK COGENT - REPAIR KIT $314.40 JPMORGAN CHASE BANK DITCH WITCH - RENTAL $350.00 JPMORGAN CHASE BANK FORT BEND SVC- POLYMER $2,790.00 JPMORGAN CHASE BANK FULLERTON- RENTAL $120.00 JPMORGAN CHASE BANK GRAINGER - NOZZLE $13.50 JPMORGAN CHASE BANK HACH CO- SUPPLIES $165.79 JPMORGAN CHASE BANK HAYNES EQUIP -MOTOR $826.68 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $6.00 JPMORGAN CHASE BANK NORTHERN SAFETY -PARTS $424.78 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $7.32 JPMORGAN CHASE BANK W MGMT- SLUDGE REMOVAL $13,947.39 JPMORGAN CHASE BANK WALMART -WATER $8,80 SCHUERMANN ENTERPRISES, INC REPAIR $1,917.77 SCHUERMANN ENTERPRISES, INC TROUBLESHOOTING $414.24 SPOK, INC. PAGER USE $17,80 WASTEWATER TREATMENT -Total $53,699.46 AEP IPSO ELECTRIC USE $426.12 CITY OF TULSA DEPT OF FINANCE LAB SERVICE $500.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $150.00 JET TRUCKING, LLC DIRT $40.00 JPMORGAN CHASE BANK ATWOODS -BULB $14.98 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $4.35 JPMORGAN CHASE BANK CORE &MAIN- METERS $1,694.10 JPMORGAN CHASE BANK CORE&MAIN- REGISTERS $4,932.70 `A Fund 61 OPWA Claims List - 413/2018 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SPOK, INC. TREASURER PETTY CASH TWIN CITIES READY MIX, INC Payable Description Payment Amount FULLERTON- RENTAL $60.00 LOWES- CORDLESS DRILL $118.96 LOWES -GAS CAN $42.98 OREILLY- SUPPLIES $25.00 UTILITY SPLY -PARTS $368.59 PAGER USE $89.50 CDLRENEWAL $56.50 CONCRETE $205.00 WATER -Total $8,728.78 OPWA -Total $345,884.21 67 OPWA SALES TAX BANCFIRST 800650020 {2016 NOTE $83,100.50 BANCFIRST 87440500412008 NOTE $99,427.50 OPWA STF DEBT SERVICE -Total $182,528.00 OPWA SALES TAX -Total $182,528.00 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $2,594.53 ACCOUN OPWASTSUB - DEBTSERV -Total $2,594.53 OPWA SALES TAX SUB ACCOUN -Total $2,594.53 OPWA Grand Total $531,006.74 FEtt Ptpp�e� RfAL L , ager�flEAt LOmmunlry TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Sherry Bishop Assistant City Manager SUBJECT: OPWA Resolution 2018 -01 Recycle Center & Disposal Station Fees DATE: March 30, 2018 BACKGROUND: OPWA Resolution 2018 -01 would establish disposal fees to be charged at the Recycle Center & Disposal Station effective July 1, 2018 and July 1, 2019. As part of an ongoing review of all rates and fees, a number of rate changes have been approved for various operations over the past several months. At the February and March work sessions, proposed changes were discussed for fees related to Public Works and Utility Billing. RECYCLE CENTER & DISPOSAL STATION FEES: The fees charged to customers for disposal of trash and other large items were established in 2002, sixteen years ago. The current fees collected do not cover the cost to the OPWA to dispose of those items at the landfill. Consequently, the fees originally proposed included significant increases. Based on Council discussion, the proposed fee changes were amended to spread those fee increases over a two year period. The attached resolution includes fees to become effective July 1, 2018, and fees to become effective July 1, 2019. Other operational policies established when the facility opened in 1988 are included in the proposed resolution. Commercial businesses are prohibited from using the Recycle Center & Disposal Station for "routine or normal trash disposal' and the Authority Manager is authorized to promulgate operating rules. RECOMMENDATION: Staff recommends approval of Resolution 2018 -01, establishing disposal fees to be charged at the Recycle Center & Disposal Station effective July 1, 2018, and July 1, 2019. ATTACHMENTS: Resolution 2018 -01 Schedule of Proposed Changes OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2018 -01 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY ESTABLISHING DISPOSAL FEES TO BE CHARGED AT THE RECYCLE CENTER & DISPOSAL STATION AND AUTHORIZING THE AUTHORITY MANAGER TO PROMULGATE RULES AND REGULATIONS RELATING TO THE OPERATION OF THE OWASSO DISPOSAL STATION AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the Trustees of the Owasso Public Works Authority desire to establish the following fee schedule for the disposal of common trash and bulk items at the Recycle Center & Disposal Station, effective July 1, 2018, and July 1, 2019. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: SECTION ONE: From and after the effective dates as set forth below, the following fees are established for disposal of the following described quantities, volume or items of trash for users of the Recycle Center & Disposal Station: Effective July 1, 2018 Effective July 1, 2019 Common Trash: Bag Each $3.00 $4.00 Can Each $4.00 $6.00 Car Trunk Each $6.00 $8.00 Polycart Each $6.00 $8.00 Barrel Each $6.00 $8.00 Pickup /Flat Bed Truck- Bed Length - 5' to 5.9' $14.00 $20.00 Bed Length - 6.0' to 6.9' $18.00 $25.00 Bed Length - 7.0' to 7.9' $30.00 $35.00 Bed Length - 8.0' plus $35.00 $40.00 Stacked Bed Add $10.00 $10.00 $10.00 Trailer- Single Axle Trailer Level $22.00 $30.00 Single Axle Trailer Stacked $33.00 $40.00 Double Axle Trailer Level $120.00 $125.00 Double Axle Trailer Stacked $175.00 $180.00 Bulk Items/ White Goods Each - Based on Size $2 to $25 $3 to $35 SECTION TWO: Commercial businesses are prohibited from utilizing the Recycle Center & Disposal Station for routine or normal trash disposal. SECTION THREE: The Authority Manager shall promulgate rules and regulations that may be needed for the efficient and safe operation of the Recycle Center & Disposal Station. APPROVED AND ADOPTED this 3rd day of April, 2018 Lyndell Dunn, Authority Chair ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OPWA Resolution 2018 -01 Page 2 of 2 OPWA -- Rates & Fees Recycle Center & Disposal Station Schedule of Proposed Changes March 30, 2018 Common Trash: Bag Can Car Trunk Polycart Barrel Pickup /Flat Bed Truck- Flatbed Truck- Trailer- Bulk Items / White Goods Current FY 18 -19 FY 19 -20 Amount Proposed Proposed Notes Last Change $1.00 $3.00 $4.00 Increase 2002 $2.00 $4.00 $6.00 Increase 2002 $3.00 $6.00 $8.00 Increase 2002 $3.00 $6.00 $8.00 Increase 2002 $3.00 $6.00 $8.00 Increase 2002 Bed Length - 5' to 5.9' $7.00 $14.00 $20.00 Increase & Redefine 2002 Bed Length - 6.0' to 6.9' $10.00 $18.00 $25.00 Increase & Redefine 2002 Bed Length - 7.0' to 7.9' $25.00 $30.00 $35.00 Increase & Redefine 2002 Bed Length - 8.0' plus N/A $35.00 $40.00 Increase & Redefine 2002 Stacked Bed Add $10.00 $10.00 $10.00 Redefine 2002 Small Flatbed Truck $25.00 Delete Delete Redefine 2002 1 -Ton Flatbed Truck $140.00 Delete Delete Redefine 2002 Single Axle Trailer Level $14.00 $22.00 $30.00 Increase & Redefine 2002 Single Axle Trailer Stacked $25.00 $33.00 $40.00 Increase & Redefine 2002 Double Axle Trailer Level $115.00 $120.00 $125.00 Increase & Redefine 2002 Double Axle Trailer Stacked $170.00 $175.00 $180.00 Increase & Redefine 2002 Based on Size $1 -$18 $2 -$25 $3 -$35 Increase 2002 OPWA -- Rates & Fees Recycle Center & Disposal Station Schedule of Proposed Changes March 30, 2018 Actual fees are based on bulk of items disposed Amounts listed are for guidance Current FY 18 -19 FY 19 -20 Bulk Items / White Goods: Amount Proposed Proposed Notes Furniture: Recliner $10.00 $13.00 $15.00 Increase Love Seat $13.00 $16.00 $20.00 Increase Couch $18.00 $22.00 $25.00 Increase Sectional $25.00 $35.00 New Kitchen Chair /Stool $4.00 $7.00 New Living Room Chair $8.00 $9.00 $10.00 Increase Dresser - Small $5.00 $10.00 New Dresser - Large $10.00 $20.00 New Desk - Small $5.00 $10.00 New Desk - Large $10.00 $20.00 New Ottoman $7.00 $7.00 $7.00 No Change Bookcase $8.00 $15.00 New Cabinet $8.00 $15.00 New Table - Small $5.00 $10.00 New Table - Large $10.00 $20.00 New Beds, Mattresses or Box Springs: Twin Size $5.00 $7.00 $8.00 Increase Full Size $7.00 $9.00 $10.00 Increase Queen Size $8.00 $11.00 $13.00 Increase King Size $10.00 $13.00 $15.00 Increase Bed Frame $5.00 $10.00 New Headboard or Footboard $5.00 $10.00 New Appliances: Hot Water Tank $4.00 $10.00 $15.00 Increase Washer $5.00 $10.00 $15.00 Increase Dryer $5.00 $10.00 $15.00 Increase Stove $6.00 $11.00 $15.00 Increase Microwave $3.00 $5.00 $7.00 Increase Dishwasher $4.00 $7.00 $10.00 Increase Refrigerator - No Refrigerant $10.00 $20.00 New Refrigerant Removal Service $15.00 $15.00 New Toilet $3.00 $5.00 $7.00 Increase Sink $3.00 $5.00 $7.00 Increase Vacuum $5.00 $7.00 New Lawnmower - Push $5.00 $8.00 $10.00 Increase Lawnmower - Rider $15.00 $25.00 New Miscellaneous: Latex Paint - 1 Gallon or Less $1.00 $2.00 $3.00 Increase Latex Paint - 5 Gallons or More $3.00 $9.00 $15.00 Increase Carpet Roll $15.00 $25.00 New a[ae vcooie �auec anerauc rommum,y TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Sherry Bishop Assistant City Manager SUBJECT: OPWA Resolution 2018 -02 Utility Service Fees DATE: March 30, 2018 BACKGROUND: As part of an ongoing review of all rates and fees, a number of rate changes have been approved for various operations over the past several months. At the February and March work sessions, proposed changes were discussed for fees related to Public Works and Utility Billing. OPWA Resolution 2018 -02 would approve fee changes for various types of utility services including: utility billing customer services, water and sewer utility connections, hydrant meter water service, and the sale of yardwaste bags. Most of the utility billing customer service fees are not proposed to change. The fee schedule includes the following changes: • Increase utility deposit for owner occupied single - family location from $50 to $75; • Increase utility deposit for rental or commercial occupied location from $100 to $125; • New fee of $100 for tampering with the utility service or meter; • New fee of $100 for requested immediate service after 3pm. The fees to connect to the water and sewer utility service are proposed to increase. Water connection fees are based on the meter size. Those fees range from $800 (3/4" meter) to $2,800 (3" meter). The sewer connection fee would increase from $400 to $600. The proposed hydrant meter water service fee changes for are primarily intended to encourage customers to report usage, to pay on time and to return the meter. The fee schedule includes the following changes: • Increase the deposit for a hydrant meter from $750 to $1,000; • Restrict hydrant service and use of the meter to six months; • Require pre - payment of $1,000 or authorize monthly payment by ACH or credit card: • Increase the fee for failure to report a monthly meter reading of water used. The charge for a roll of ten Yardwaste bags is proposed to increase from $8 to $9. RECOMMENDATION: Staff recommends approval of Resolution 2018 -02, establishing fees for various utility services. ATTACHMENTS: Resolution 2018 -02 Schedule of Proposed Changes OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2018 -02 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY, OWASSO, OKLAHOMA, ESTABLISHING RATES, FEES AND CHARGES FOR UTILITY SERVICES AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the Trustees of the Owasso Public Works Authority desire to establish the following fee schedules for the provision of various utility services. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: SECTION ONE: From and after the effective date of this Resolution, the following fees are established for Utility Billing Customer Services: Utility Deposit Owner Occupied Single Family $75.00 Utility Deposit Rental or Commercial Occupied $125.00 Service Initiation Fee 1 1/2" Meter $10.00 Reconnect Fee /Default Fee $50 Total Fee -- $50.00 $2,800.00 Non - Refundable Portion = $25 Per connection Additional Refundable Deposit = $25 Tampering Fee Per Occurrence $100.00 After Hours Service Request for Immediate Service After 3pm $100.00 Meter Re -Read Request- Per Customer Service Request Initial Re -Read Deemed to be Accurate $15.00 Initial Re -Read Deemed to be Inaccurate - No Charge $0.00 Late Payment Fee % of Current Month Billing 10% Non - Sufficient Funds Check Fee Per Item $30.00 Collections Fee Accounts Referred for Collections Up to 35% SECTION TWO: From and after the effective date of this Resolution, the following fees are established for Water and Sewer Utility Connections: Water Connection Fee Connection Size 5/8 " -3/4" Meter $800.00 1" Meter $1,000.00 1 1/2" Meter $2,100.00 2 Meter $2,600.00 3" Meter $2,800.00 Sewer Connection Fee Per connection $600.00 SECTION THREE: From and after the effective date of this Resolution, the following fees are established for Hydrant Meter Water Services: Service Initiation Fee Maximum 6 Months $10.00 Hydrant Meter Deposit Maximum 6 Months $1,000.00 Hydrant Meter Pre -Pay Require ACH, Credit Card or Pre - Payment $1,000.00 Minimum Meter Charge Per Month $75.00 Usage Tier Rates Some as City Water Usage Rates Failure to Report Readings Meter Usage Due 10th of Month Failure to Report - 1 st Occurrence $50.00 Failure to Report - 2nd Occurrence $100.00 Failure to Report - 3rd Occurrence $150.00 SECTION FOUR: From and after the effective date of this Resolution, the fee for the sale of Yardwaste Bags (roll of ten) shall be $9.00. SECTION FIVE: Provisions of this Resolution shall become effective July 1, 2018. APPROVED AND ADOPTED this 3rd day of April, 2018 Lyndell Dunn, Chair ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OPWA Resolution 2018 -02 Page 2 of 2 OPWA Fees - Schedule of Proposed Changes March 30, 2018 Current Amount Proposed Notes Last Change Utility Billing Customer Services: Utility Deposit Owner occupied single family 50.00 75.00 Increase 1987 Utility Deposit Rental or Commercial 100.00 125.00 Increase 2010 Service initiation fee 10.00 10.00 No change 2010 Reconnect fee /Default fee $50 Total Fee- 50.00 50.00 No change 2010 Non - refundable portion = $25 Additional refundable deposit = $25 Tampering fee Per occurrance 100.00 New Meter lock /pull fee 25.00 0.00 Replace with Tampering fee 2010 After Hours Service Request for immediate service after 3pm 100.00 New Meter Re -read Request- Per Customer service request Initial Re -read Deemed to be accurate 15.00 15.00 No change 2010 Initial Re -read Deemed to be inaccurate - No charge 0.00 0.00 No change 2010 Late payment fee % of current month billing 10% 10% No change pre 1986 Non - sufficient funds check fee Per item 25.00 30.00 Increase 2010 Collections fee Accounts referred for collections 35% 35% Amount not to exceed 2010 Utility Connections: Water Connection Fee Connection Size 5/8" - 3/4" Meter $700.00 $800.00 Increase 2010 1" Meter $900.00 $1,000.00 Increase 2010 1 1/2" Meter $1,750.00 $2,100.00 Increase 2010 2" Meter $2,500.00 $2,600.00 Increase 2010 3" Meter $1,810.00 $2,800.00 Increase 2010 Sewer Connection Fee Per connection $400.00 $600.00 Increase 1998 Hydrant Meter Water Service: Service initiation fee 10.00 10.00 No change 2016 Hydrant Meter Deposit Maximum 6 months 750.00 11000.00 Cost of meter is $1,100 2016 Hydrant Meter Pre -pay Require ACH, credit card or pre - payment 1,000.00 New Minimum Meter Charge per month 75.00 75.00 No change 2016 Usage Tier Rates same as City Water Usage Rates 2016 Failure to report readings Meter usage due 10th of month Failure to report - 1 st occurance 25.00 50.00 Problem - usage not reported 2016 Failure to report - 2nd occurance 100.00 New Failure to report - 3rd occurance 150.00 New Yardwaste Bags Roll of 10 Bags $8.00 $9.00 Increase 2007 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03117/18 OPWA FUND TOTAL 68,373.91 113,417.26 Department Payroll Expenses Total Expenses 400 OPWA Administration 10,998.47 16,342.54 405 Utility Billing 6,246.00 10,431.58 420 Water 13,213.82 23,300.30 450 Wastewater 12,931.57 22,910.61 455 Wastewater Collection 10,872.75 18,282.26 480 Refuse 12,951.30 20,361.73 485 Recycle Center 1,160.00 1,788.24 FUND TOTAL 68,373.91 113,417.26