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Home My WebLink About2018.04.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY "O J Council Chambers, Old Central Building �F % r 109 N Birch, Owasso, OK 74055 Q P�1 ,y' Regular Meeting @ Ct Tuesday, April 17, 2018 - 6:30 pm G 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 3, 2018 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 3/31/18 • Monthly Budget Status Report- March 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, April 30, 2018. j Stevens, The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 3, 2018 The Owasso Public Golf Authority met in regular session on Tuesday, April 3, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 30, 2018. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:40 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice- Chair -Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matt ers listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 13, 2018, Regular Meeting • March 20, 2018, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $22,547.27. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None OPGA April 3, 2018 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports— Pay Period Ending Date 3/17/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:41 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List - 4/17/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA HOLLIDAY SAND & GRAVEL CO SAND $1,375.80 JESCO PRODUCTS, INC COURSE SUPPLIES $165.95 JPMORGAN CHASE BANK AMAZON -MINI PC FOR SH $83.99 JPMORGAN CHASE BANK BWI- FERTILIZER $60.59 JPMORGAN CHASE BANK BWI - PREEMERGENT $86.29 JPMORGAN CHASE BANK HARRELLS - HERBICIDES $337.93 JPMORGAN CHASE BANK LOWES- MARKING PAINT $46.30 JPMORGAN CHASE BANK LOWES -PAINT $36.91 JPMORGAN CHASE BANK MAIL THIS - PRINTING SE $12.24 JPMORGAN CHASE BANK MALCHI AUTO- INSPECTIO $125.00 JPMORGAN CHASE BANK NEW HOLLAND -PARTS $131.90 JPMORGAN CHASE BANK OFFICE DEPOT- ADAPTER $22.98 JPMORGAN CHASE BANK OK DEPT OF AG -CARDS $10.00 JPMORGAN CHASE BANK OKGCSA -REGIS FEE $35.00 JPMORGAN CHASE BANK OREILLY- ANTIFREEZE $29.98 JPMORGAN CHASE BANK OREILLY -LIGHT KIT $29,99 JPMORGAN CHASE BANK OREILLY -PARTS $94,95 JPMORGAN CHASE BANK OREILLY- RETURN ($7,10) JPMORGAN CHASE BANK OREILLY- SUPPLIES $30.37 JPMORGAN CHASE BANK ROBERTSON -TIRES $248.97 JPMORGAN CHASE BANK SAMS- MONITOR $313.59 JPMORGAN CHASE BANK SUPPLIES $43.57 JPMORGAN CHASE BANK TIMMONS OIL -FUEL $1,627.53 JPMORGAN CHASE BANK TRAVEL EXPENSE $19.24 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $70.70 PRESTIGE FLAG & BANNER COURSE FLAGS $363.12 STAND -BY PERSONNEL, INC TEMP LABOR $1,317.84 TCF NATIONAL BANK MAINT CART LEASE $2,320.00 UNIFIRST HOLDINGS LP ENV CHARGE $18.00 UNIFIRST HOLDINGS LP SHOP TOWELS $34.98 UNIFIRST HOLDINGS LP SUPPLIES $5.05 UNIFIRST HOLDINGS LP UNIFORM SERVICE $26.52 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $9,159.13 JPMORGAN CHASE BANK AMUNDSEN -ICE MACHINE $508.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $139.04 JPMORGAN CHASE BANK SAMS- SUPPLIES $15720 JPMORGAN CHASE BANK SYSCO- SUPPLIES $72.42 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $252.48 FOOD & BEV -Total $1,129,14 AT &T LONG DISTANCE PHONE $1,28 AT &T LONG DISTANCE LONG DISTANCE PHONE $35.78 1 Fund Claims List - 4/17/2018 Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS SZEN CORP Payable Description Payment Amount ACUSHNET -PROMO BALLS $701.12 BROOKS GREASE - CLEANIN $125.00 COX - CABLE $76.47 CUTTER &BUCK - SAMPLES $174.34 GATHERING - ADVERTISING $100.00 LOCKE- REPAIRS $138.01 OFFICE DEPOT -TAPE $15.00 TERMINIX- EXTERMINATIN $77.00 TEXOMA- PENCILS $265.42 WASTE MGMT- REFUSE $389.94 NATURAL GAS USAGE $246.89 SOFTWARE SUPPORT $1,600.00 GOLFADMIN -Total $3,946.25 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS $2,695.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $21.84 JPMORGAN CHASE BANK WALMART- HANGERS $47,68 GOLFSHOP -Total $2,764.72 BGR DAILY ACCT. REIMS GOLF PETTY CASH $987.82 JPMORGAN CHASE BANK - ACUSHNET- MERCHANDISE $14,49524 JPMORGAN CHASE BANK BILLER DIRECT - MERCHAN $3,919.64 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE $1,930.74 JPMORGAN CHASE BANK CUTTER &BUCK- MERCHANDI $1,303.10 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVE $116.44 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE $650.47 JPMORGAN CHASE BANK HANES- MERCHANDISE $683.76 JPMORGAN CHASE BANK IMPERIAL - BEVERAGE $101.00 JPMORGAN CHASE BANK PING- MERCHANDISE $4,391.08 JPMORGAN CHASE BANK REASORS -BEER $333.86 JPMORGAN CHASE BANK REASORS -FOOD $59.08 JPMORGAN CHASE BANK SAMS -FOOD $1,401.68 JPMORGAN CHASE BANK SYSCO -FOOD $1,127.66 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $327.83 JPMORGAN CHASE BANK WALMART -FOOD $100.45 OPGA -Total $31,929.85 OPGA -Total $48,929.99 OPGA Grand Total $48,929.09 `A Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03131/18 Payroll Expenses 2,515.63 2,113.25 9,508.32 2,210.00 3,405.75 Total Expenses 4,029.00 2,372.76 14,766.61 3,199.66 5,116.90 FUND TOTAL 19,752.95 29,484.93 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 35,085 $ 311,479 $ 538,200 10,673 86,518 135,000 (8,078) (64,178) (104,000) 10,094 87,415 125,000 10,166 92,577 161,376 (4,337) (39,766) (67,215) $ 53,603 $ 474,045 $ 788,361 $ (10,154) (8,536) (83,254) (6,308) (15,946) $ (124,197) $ (93,310) (81,124) (530,215) (81,152) (160,040) $ (945,841) $ (141,375) (115,127) (719,509) (139,962) (222,970) $ (1,338,943) $ (70,593) $ (471,796) $ (550,582) $ 50,000 (2) $ 49,998 $ (20,595) $ 250,000 1,063 $ 251,063 $ (220,733) $ (44,102) $ 649,882 326,201 700 $ 976,783 $ 426,201 (3,343,985) (3,343,985) $ (3,608,821) $ (2,917,784) 57.87% 64.09% 61.71% 69.93% 57.37% 59.16% 60.13% 66.00% 70.46% 73.69% 57.98% 71.78% 70.64% 38.47% 0.00% 152.07% 25.70%