HomeMy WebLinkAbout2018.04.17_City Council Agenda_Addendum�E� 6 �p1pY
PUBLIC NOTICE OF AN ADDENDUM TO Q(t re
THE MEETING OF THE
OWASSO CITY COUNCIL G�Ly
The Owasso City Council will meet in regular session on Tuesday, April 17, 2018 at 6:30 pm at Old
Central, 109 N Birch, Owasso, Oklahoma.
Notice of addendum filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at
12:00 pm on Monday, April 16, 2018.
Sherry Bisho , City Clerk
ADDENDUM
The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday,
April 13, 2018. Item number 17 shall be amended to read as follows:
17. Consideration and appropriate action relating to a Supplemental Finance Agreement
between the Oklahoma Department of Transportation (ODOT) and the City of Owasso for
the E 76 St N Roadway Improvements Project
Dwayne Henderson
Staff recommends approval of the Supplemental Contract No. 2 Finance Agreement
with ODOT, authorization to execute all necessary documents, and authorization for
payment to ODOT in the amount of $10,178 for the local match requirement of 20% to
fund additional engineering services as referenced in Agenda item # 16.
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Buildingv� -�w
109 N Birch, Owasso, OK 74055 Q4 `i� yOvpO
Regular Meeting
Tuesday, April 17, 2018 - 6:30 pm G \etY
1. Call to Order
Mayor Lyndell Dunn
2, Invocation
Bill Ascol, Senior Pastor of Bethel Baptist Church
3. Flag Salute
4. Roll Call
S. Presentation of Proclamation
Mayor Lyndell Dunn
The City Council will present a proclamation declaring Tuesday, April 17, 2018, as Owasso
High School Lady Rams Basketball Day in recognition of winning the Class 6A State
Championship Title.
6. Presentation of the Employee of the Quarter
Warren Lehr
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - April 3, 2018, Regular Meeting
B. Approve claims
C. Approve the Regional 911 Board's Third Amended Interlocal Agreement and
authorize the execution of all necessary documents
D. Accept donations from Public Service Company of Oklahoma (AEP -PSO) in the
amount of $5,000 and Oklahoma Natural Gas Company (ONG) in the amount of
$2,500 and approve a budget amendment in the Hotel Tax Fund, increasing the
estimated revenue and the appropriation for expenditures by $7,500
8. Consideration and appropriate action relating to items removed from the Consent Agenda
PUBLIC HEARING
9. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to proposed amendments to the Owasso Zoning Code
Bronce Stephenson
10. Consideration and appropriate action relating to the purchase of dispatch consoles for the
911 Communication Center
Jason Woodruff
Staff recommends approval to purchase dispatch consoles from Xybix Systems, Inc. of
Littleton, Colorado, in the amount of $60,469, utilizing the Houston - Galveston Area Council's
"HGACBuy" program.
Owasso City Council
April 17, 2018
Page 2
11. Consideration and appropriate action relating to the relocation and installation of the
dispatch radio equipment for the 911 Communication Center
Jason Woodruff
Staff recommends approval to contract with Total Radio of Broken Arrow, Oklahoma, for the
relocation and installation of the dispatch radio equipment in an amount not to exceed
$29,646.
12. Consideration and appropriate action relating to Ordinance 1128, approving rezoning
application OZ 18 -02, for property located at 9309 N 129 E Ave
Morgan Pemberton
Staff recommends approval of Ordinance 1128, rezoning the subject property from AG
(Agriculture) to OM (Office Medium).
13. Consideration and appropriate action relating to the re -plat of a portion of Garrett Creek
Commercial Center Phase 11, located south of E 116 St N and west of HWY 169
Karl Fritschen
Staff recommends approval of the Replat for Lot 2, Block I of Garrett Creek Center Phase Il.
14. Consideration and appropriate action relating to the award of a bid for construction of
Redbud Festival Park (109 N Main Street)
Larry Langford
Staff recommends awarding the bid to Builders Unlimited of Tulsa, Oklahoma, to include the
base bid and alternates 1 through 7, in the amount of $2,260,741 and authorization to
execute all necessary documents.
15. Consideration and appropriate action relating to the award of a bid for construction of Block
22 Original Town Alley Improvements (FY 2017 -2018 Street Rehabilitation Project)
Daniel Dearing
Staff recommends awarding the bid to Gradeline Construction, LLC in the amount of
$186,295 and authorization to execute all necessary documents.
16. Consideration and appropriate action relating to a Supplemental Engineering Services
Agreement between Poe and Associates, Inc. and the City of Owasso for the E 76 St N
Roadway Improvements Project
Dwayne Henderson
Staff recommends approval of the Supplemental and Modification Agreement No. 2 with
Poe and Associates, Inc. for additional engineering services, and authorization to execute all
necessary documents.
17. Consideration and appropriate action relating to a Supplemental Finance Agreement
between the Oklahoma Department of Transportation (ODOT) and the City of Owasso for the
E 76 St N Roadway Improvements Project
Dwayne Henderson
Staff recommends approval of the Supplemental Contract No. 2 Finance Agreement with
ODOT, authorization to execute all necessary documents, and authorization for payment to
ODOT in the amount of $10,178 for the local match requirement of 20% to fund additional
engineering services as referenced in Agenda item # 14.
Owasso City Council
April 17, 2018
Page 3
18. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett
Roadway Improvements Project from E 106 St to E 116 St N
Roger Stevens
Staff recommends approval of an agreement with Bob Allen for the acquisition of right -of-
way, easement, and compensation for damages in the amount of $29,412.78 and
authorization for payment.
19. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett
Roadway Improvement Project from E 106 St to E 116 St N
Roger Stevens
Staff recommends approval of an agreement with James Bailey, Bobbie Bailey and Leo
Plummer for the acquisition of right -of -way, easement, and compensation for damages in
the amount of $29,413.67 and authorization for payment.
20. Consideration and appropriate action relating to a right -of -way acquisition for the E 116 St N
Roadway Improvements from Garnett Road to N 129 E Ave
Roger Stevens
Staff recommends approval of an agreement with Sandra Brooks for the acquisition of right -
of -way, easement, and compensation for damages in the amount of $325,000 and
authorization for payment.
21. Consideration and appropriate action relating to Resolution 2018 -04, establishing rates, fees
and charges for Parks, Community Center, Police Records Division, Fairview Cemetery and
Old Central Building and establishing an effective date
Sherry Bishop
Staff recommends approval of Resolution 2018 -04.
22. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning pending litigation as provided for in Title 25, O.S. § 307(6)(4)
Julie Lombardi
23. Consideration and appropriate action related to the settlement of a tort claim and
authorization for payment
Michele Dempster
Staff recommends authorization to settle a tort claim and make payment to Kathleen and
Felixander Diaz in the amount of $36,020.72, but not to exceed $71,000, for restoration costs.
24. Report from City Manager
25. Report from City Attorney
26. Report from City Councilors
27. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 3/31/18
• Health Care Self- Insurance Claims- dated as of 4/12/18
• Monthly Budget Status Report - March 2018
Owasso City Council
April 17, 2018
Page 4
28. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
29. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, April 13, 2018.
�—
J M. Stevens, Dep City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
Lstevens@citvofowosso.com
WHEREAS, the City of Owasso is proud to recognize the achievements of
the 2018 Owasso Lady Rams High School Basketball Team and coaching staffwho
have created a positive reputation and image for the City of Owasso, and,
WHEREAS, the 2018 OSSAA Class 6A Girls Basketball State Tournament
began March 8, 2018, culminating with the ChampionshipgameplayedMareh 10,
2018 at the Mabee Center located on the campus of Oral Roberts University in
Tulsa, Oklahoma; and,
WHEREAS, under coach, Matt Sweeney, the Lady Rams Basketball Team
played their way through the Tournament Bracket winning over Edmond
Memorial, Edmond Sante Fe, and ultimately facingPutnam City West far the State
Championship title; and,
WHEREAS, with aftnal score of 53 -51, the Lady Rams defeated the Patriots
to win the 2018 OSSAA Class 6A Girls Basketball State Championship, a title not
held by Owasso since 1990; and,
WHEREAS, these students have represented the City of Owasso displaying a
high standard of excellence and positive character, achieving success for their
school, their families, their community, and themselves.
NOW, THEREFORE, I, Lyn dell Dunn, by virtue of th e authority vested in me as
Mayor of the City of Owasso, do hereby proclaim Tuesday, April 17, 2018, as
in the City of Owasso, and do further encourage all Owasso residents to express
their congratulations to the team, coaching staff, andfamilies who have supported
these young women through all of the many practices and tournaments.
IN WITNESS THEREOF, I have hereunto set
my hand and caused the seal of the City of
Owasso to be affixed this 17th day of Apra,
2018.
Lynde /I Dann, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 3, 2018
The Owasso City Council met in regular session on Tuesday, April 3, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, March 30, 2018,
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Andrew Rankin, Senior Pastor of Freedom Church.
3. Flag Salute
Councilor Jeri Moberly led the flag salute.
4. Roll Call
Present Absent
Mayor - Lyndell Dunn None
Vice-Mayor- Chris Kelley
Councilor - Doug Bonebrake
Councilor -Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Mayor Lyndell Dunn recognized Trent Mason from Boy Scout Troop #2002 of Owasso.
5. Presentation of the Character Trait of Creativity
Larry Langford, Owasso Character Council, presented the Character Trait of Creativity for
the month of April.
6. Presentation of Proclamation
The City Council presented a proclamation declaring April 8 -14, 2018, as National Public
Safety Telecom municators Week in the City of Owasso.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• March 13, 2018, Regular Meeting
• March 20, 2018, Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with
claims totaling $647,931.99.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
April 3, 2018
Page 2
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
9. Consideration and appropriate action relating to Resolution 2018 -03, requesting assistance
from the Tulsa County Community Development Block Grant (CDBG) Urban County Program
and approving an application identifying the preferred project for the FY 2018 -2019 funding
cycle
Karl Fritschen presented the item recommending approval of Resolution 2018 -03.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve Resolution 2018 -03, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to Ordinance 1127, rezoning property
referenced in application OZ -17 -09 from RS -3 (Residential Single - Family High Density) to RNX
(Residential Neighborhood Mixed) on the southeast corner of E 89 St N and N Mingo Rd
Morgan Pemberton presented the item recommending approval of Ordinance 1127.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve Ordinance 1127, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to an agreement for the acquisition of right -of-
way for the E 116 St N Roadway Improvements from Garnett Road to N 129 E Ave
Roger Stevens presented the item recommending approval of an agreement with Mary Beth
Retherford for the acquisition of right -of -way and compensation for damages in the amount
of $57,505 and authorization for payment.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Dr. Kelley to approve the agreement and authorize payment, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to the award of a bid for the installation of
dugout and bleacher covers and safety cap fence guards on softball and baseball fields
located within the Owasso Sports Park
Larry Langford presented the item recommending award of the base bid and Alternate #1
to Phoenix Construction Disaster Services, Inc. for a total contract amount of $101,496.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to award the base bid and Alternate #1 to Phoenix Construction Disaster
Services, Inc. in the amount of $101,496, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
April 3. 2018
Page 3
13. Consideration and appropriate action relating to Article 13, Grievance Procedure, of the
Collective Bargaining Agreement with the Fraternal Order of Police, Lodge 149, finalizing the
Fiscal Year 2017 -2018 contract
Michele Dempster presented the item recommending approval of Article 13, which along
with the Memorandum of Understanding and Resolution 2017 -14, approved by the Council
on August 1, 2017, would finalize the Fiscal Year 2017 -2018 Collective Bargaining Agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve Article 13, Grievance Procedure, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
14. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr reported on various upcoming community events.
15. Report from City Attorney
None
16. Report from City Councilors
None
17. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 3/17/18
• Health Care Self- Insurance Claims - dated as of 3/29/18
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
19. Adjournment
Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:31 pm.
Lyndell Dunn, Mayor
Lisa Wilson, Minute Clerk
Claims List - 4/17/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL AT &T
LONG DISTANCE PHONE
$0.79
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -
$36.93
JPMORGAN CHASE BANK
MARC
$170.74
CITY GARAGE
LABORIOVERHEAD FEES-
$153.00
JPMORGAN CHASE BANK
APR
$568.00
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$92.28
JPMORGAN CHASE BANK
BIG POPPYS- UNIFORMS
$40.00
JPMORGAN CHASE BANK
DATAMARS - SUPPLIES
$668.29
JPMORGAN CHASE BANK
LA POLICE GEAR- UNIFOR
$62.96
JPMORGAN CHASE BANK
MEDVET- SUPPLIES
$26.10
JPMORGAN CHASE BANK
SHELTER PRO - SUPPLIES
$595.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$124.60
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
LOWES- SUPPLIES
$1,879.97
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$95.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
$31.25
GEN CEMETERY -Total
$126.25
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$67.69
JPMORGAN CHASE BANK
HOME DEPOT -TILES
$32.92
JPMORGAN CHASE BANK
LOWES -PARTS
$170.74
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$136.54
JPMORGAN CHASE BANK
MURRAY W -GRAB BARS
$568.00
TREASURER PETTY CASH
SUPPLIES
$17.43
GEN COMM CTR DONATIONS -Total
$993.32
AT &T
LONG DISTANCE PHONE
$2.92
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR FARES
$196.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$9,92
JPMORGAN CHASE BANK
LOWES- BRUSHES
$7.98
JPMORGAN CHASE BANK
LOWES -PARTS
$1.19
JPMORGAN CHASE BANK
LOWES- REFUND
($88.47)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$4.36
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$301.41
GEN COMMUNITY CENTER -Total
$530.31
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -
$98.82
MARC
CITY GARAGE
LABORIOVERHEAD FEES-
$512.92
APR
CITY GARAGE
VEH PARTS PURCH - MARCH,
$230.20
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$156.59
JPMORGAN CHASE BANK
[CC-EXAM FEE
$209.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$26.65
1
Claims List - 4/17/2018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL TREASURER PETTY CASH FILING FEES - ROGERS CO $13.00
TREASURER PETTY CASH LICENSE FEE $35.00
VERIZON WIRELESS WIRELESS CONNECTION $126.43
GEN COMMUNITY DEVELOPMENT -Total $1,408.61
VERIZON WIRELESS WIRELESS CONNECTION $29.65
GEN ECONOMIC DEV •Total
$107.18
$29.65
AT &T
LONG DISTANCE PHONE
$4.08
JPMORGAN CHASE BANK
LODGING EXPENSE
$207.02
JPMORGAN CHASE BANK
STANDLEY- COPIER FEE
$5.41
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTTRC
$94.56
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN EMERG PREPAREDNESS -Total
$107.18
$340.72
CITY GARAGE
LABORIOVERHEAD FEES -
$438.25
CINTAS CORPORATION
APR
$67.00
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$246.44
JPMORGAN CHASE BANK
BD OF RFPE -LIC RENEWA
$152.00
JPMORGAN CHASE BANK
HOME DEPOT - STAKES
$45.54
JPMORGAN CHASE BANK
TYLER TECH - SUBSCRIPT
$120.00
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN ENGINEERING -Total
NEAL &BRENDA HARDESTY
$1,071.89
CITY GARAGE
LABOR/OVERHEAD FEES -
$76.75
ONEOK, INC OKLAHOMA NATURAL GAS
APR
$107.18
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$40,82
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$5.31
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$8.33
JPMORGAN CHASE BANK
THESTAMPMAKER - STAMPS
$99,05
GEN FINANCE •Total
$107.18
$230.26
AT &T
LONG DISTANCE PHONE
$39.07
CINTAS CORPORATION
CARPET CLEANING
$67.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$111.96
JPMORGAN CHASE BANK
GIANT - TRAINING
$1,030.00
JPMORGAN CHASE BANK
USPS -PO BOX FEE
$338.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$658.83
RICOH USA, INC
COPIER RENTAL
$209.46
RONALD D. CATES, ATTORNEY AT LAW
NEAL &BRENDA HARDESTY
$2,161.16
GEN GENERAL GOVERNMENT -Total
$4,615.48
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$107.18
GEN HISTORICAL MUSEUM -Total
$107.18
AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS
$955.00
COMMUNITYCARE EAP EMPLOYEE ASSISTANCE
$248.00
JPMORGAN CHASE BANK CHARACTER BULLETINS
$861.12
F
Claims List - 4/17/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
FACTOR -CONF FEE
$1,650.00
JPMORGAN CHASE BANK
ICIMS -APP TRACKING SY
$300.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$64.39
JPMORGAN CHASE BANK
OKSAFETY CO- REFUND
($30.00)
JPMORGAN CHASE BANK
OWASSO CHAMBER -LUNCH
$20.00
TULSA WORLD
TULSA WORLD ADVERTSING
$1,421.00
GEN HUMAN RESOURCES - Total
PASTOR MEETING EXPENS
$5,489.51
CITY GARAGE
LABOR/OVERHEAD FEES -
$81,92
APR
JPMORGAN CHASE BANK
CHICKASAW- EQUIPMENT
$8,536.00
VERIZON WIRELESS
WIRELESS CONNECTION
$149.68
GEN INFORMATION TECH -Total
$8,767.60
CITY GARAGE
LABOR/OVERHEAD FEES-
$70.08
JPMORGAN CHASE BANK
APR
$8.32
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$24.86
JPMORGAN CHASE BANK
COUNCIL MEETING EXPEN
$100.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$8.58
JPMORGAN CHASE BANK
OWASSO CHAMBER -LUNCH
$40.00
JPMORGAN CHASE BANK
PASTOR MEETING EXPENS
$12.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$9.98
GEN MANAGERIAL -Total
$265.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$5.31
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$8.32
YOUTH SERVICES OF TULSA
YOUTH SERVICES
$8,250.00
GEN MUNICIPAL COURT -Total
$8,263.63
AT &T
LONG DISTANCE PHONE
$0.61
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED-
$159.91
MARC
CITY GARAGE
LABORIOVERHEAD FEES -
$1,282.50
APR
CITY GARAGE
VEH PARTS PURCH - MARCH,
$386.60
CITY OF OWASSO
WATER
$17.50
CORNERSTONE HARDWARE INC
PARKS EQUIPMENT
$3,734.89
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$742.75
JPMORGAN CHASE BANK
ATWOODS- GLOVES
$11,99
JPMORGAN CHASE BANK
C &C SUPPLY - SUPPLIES
$993.50
JPMORGAN CHASE BANK
C &C SUPPLY - TOWELS
$38.25
JPMORGAN CHASE BANK
CORNERSTONE- FASTENERS
$4.68
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$294.00
JPMORGAN CHASE BANK
CORNERSTONE -SPRAY
$39,99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$227.70
JPMORGAN CHASE BANK
P &K EQUIP -PARTS
$245.48
3
Claims List_- 4117/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$8.65
JPMORGAN CHASE BANK
SUPPLIES
$14.95
P & K EQUIPMENT, INC
MOWER
$8,180.00
ROGERS COUNTY RURAL WATER
PARKS WATER SERVICE
$278.42
DISTRICT
VEH PARTS PURCH - MARCH,
$837.81
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN PARKS -Total
ATWOODS -SEED
$16,692.02
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83.97
JPMORGAN CHASE BANK
SAMS- PRISON BOARD
$28.24
GEN POLICE COMMUNICATIONS -Total
$11Z21
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -
$263.52
MARC
CITY GARAGE
LABOR/OVERHEAD FEES -
$2,338.58
APR
CITY GARAGE
VEH PARTS PURCH - MARCH,
$837.81
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$611.01
JPMORGAN CHASE BANK
ATWOODS -SEED
$12,99
JPMORGAN CHASE BANK
BROWN CO -PPE
$47.00
JPMORGAN CHASE BANK
CORNERSTONE - FILTER
$31.92
JPMORGAN CHASE BANK
CORNERSTONE - REPAIRS
$321.25
JPMORGAN CHASE BANK
NORTHERN SAFETY -TEST[
$110,56
JPMORGAN CHASE BANK
OREILLY- BATTERY
$160.64
JPMORGAN CHASE BANK
OREILLY -SPARK PLUGS
$49.45
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$244.05
JPMORGAN CHASE BANK
P &K EQUIP- GREASE GUN
$39.26
JPMORGAN CHASE BANK
P &K EQUIP- SUPPLIES
$546,54
JPMORGAN CHASE BANK
QUALITY TIRE- REPAIRS
$16.00
JPMORGAN CHASE BANK
RED WING -BOOTS
$169.99
JPMORGAN CHASE BANK
STANDARD SPLY -OIL
$372.96
JPMORGAN CHASE BANK
STANDARD SPLY- SUPPLIE
$81,29
NORTHERN SAFETY COMPANY, INC.
SAFETY HARNESS
$123.38
NORTHERN SAFETY COMPANY, INC.
SAFETY TRIPOD
$2,692.86
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE
$626.25
SPIRIT LANDSCAPE MANAGEMENT LLC
MULCH
$101.50
SPIRIT LANDSCAPE MANAGEMENT LLC
ROCK
$3,399.60
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN STORMWATER -Total
$13,266.07
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -
$41.07
MARC
CITY GARAGE
LABORIOVERHEAD FEES -
$700.58
APR
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$49,40
COPY WORLD BUSINESS SOLUTIONS, LLC
COPIER MAINT FEE
$115.50
4
Fund
01 GENERAL
Claims List - 4/17/2018
Vendor Name
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERIZON WIRELESS
Payable Description Payment
Amount
FUELMAN PURCH - MARCH, 20
$18.84
LOWES -KEYS
$6,87
MURPHY -SOAP
$116.88
SAMS- SUPPLIES
$175,82
TULSA CLEANING - REPAIR
$347.30
WIRELESS CONNECTION
$29.65
GEN SUPPORT SERVICES -Total
$1,601.91
AEP IPSO
STREET LIGHTS
$8,67
TREASURER PETTY CASH
CC REFUND - ROBERTS
$50.00
TREASURER PETTY CASH
CC REFUND -SMITH
$50.00
TREASURER PETTY CASH
CC REFUND - STEWART
$100.00
TREASURER PETTY CASH
OC REFUND - STEWART
$100.00
GENERAL -Total
$308.67
GENERAL -Total
AMBULANCE REFUND
$66,102.76
20 AMBULANCE SERVICE CITY GARAGE
LABORIOVERHEAD FEES -
$646.08
NATIONAL GOVERNMENT SERVICES
APR
$310.37
CITY GARAGE
VEH PARTS PURCH - MARCH,
$293.75
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$2,504.74
JPMORGAN CHASE BANK
BOUND TREE MED- SUPPLI
$1,643.44
JPMORGAN CHASE BANK
DIGITAL PRINTS - SUPPLI
$195.00
JPMORGAN CHASE BANK
EXCELLANCE -PARTS
$83.36
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$334.50
JPMORGAN CHASE BANK
FULLERTON- REPAIRS
$5.50
JPMORGAN CHASE BANK
HENRY SCHEIN - SUPPLIES
$1,961.30
JPMORGAN CHASE BANK
JMATHISCOMP -CONF FEE
$35.00
JPMORGAN CHASE BANK
S ANESTHESIA - SUPPLIES
$1,005.40
JPMORGAN CHASE BANK
SAFE KIDS - RECERT
$200.00
JPMORGAN CHASE BANK
SOUTHWEST- AIRFARE
$830.88
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,791.00
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
AMBULANCE -Total
$11,75960
BETTY DILLINGHAM
AMBULANCE REFUND
$82,25
HUMANA
AMBULANCE REFUND
$50.24
NATIONAL GOVERNMENT SERVICES
AMBULANCE REFUND
$310.37
TERRY VENABLE
AMBULANCE REFUND
$27.12
AMBULANCE SERVICE -Total $469.98
AMBULANCE SERVICE -Total $1222958
21 E -911 AT&T SVC T -1 CIRCUITS $955.11
COX COMMUNICATIONS SVC T -1 CIRCUITS $23195
E911 COMMUNICATIONS • Total $1,189.06
5
Claims List - 4/17/2018
Fund
Vendor Name
Payable Description
Payment
STORMWATER MANAGEMENT
-Total
Amount
21 E -911 -Total
BKL INCORPORATED
ENGINEERING SERVICES - E
$1,189.06
25 HOTEL TAX
CITY GARAGE
LABORIOVERHEAD FEES -
$67.08
CROSS -BO CONSTRUCTION
APR
$96,054.50
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$41.19
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$36.25
VISION TAX •Total
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$4,44
37 SALES TAX FIRE
OWASSO COMMUNITY FOUNDATION INC
2016 FUNDING
$10,000.00
STRONG NEIGHBORHOODS -Total
LABOR/OVERHEAD FEES -
$10,148.96
HOTELTAX -Total
APR
$10,148.96
27 STORMWATER MANAGEMENT
BROWN FARMS LLC
SOD
$190.00
CLARK EQUIPMENT COMPANY
TRACK LOADER
$75,866.22
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$95.00
JPMORGAN CHASE BANK
EDUCATION TO GO -CLASS
$115.00
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$1,118.76
NATIONAL CINEMEDIA
ADVERTISING
$6,217.00
OWASSO TOP SOIL
DIRT
$175.00
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
2
STORMWATER- STORMWATER -Total
$83,816.99
STORMWATER MANAGEMENT
-Total
$83,816.99
34 VISION TAX
BKL INCORPORATED
ENGINEERING SERVICES - E
$8,666.05
VSN RECAP 96THII19 -129TH - Total
$8,666.05
CROSS -BO CONSTRUCTION
ROADWAYIMPROVEMENT
$96,054.50
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES - E
$1,437.69
VSN RECAP GARNETT TO 129 -Total
$97,492,19
VISION TAX •Total
$106,158.24
37 SALES TAX FIRE
AT &T
LONG DISTANCE PHONE
$3.55
CITY GARAGE
LABOR/OVERHEAD FEES -
$2,439.92
APR
CITY GARAGE
VEH PARTS PURCH - MARCH,
$564.19
CITY OF OWASSO
WATER
$91.00
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$2,321.07
JPMORGAN CHASE BANK
ACADEMY - UNIFORMS
$224.97
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$558.04
JPMORGAN CHASE BANK
AMAZON- REFUND
($262.14)
JPMORGAN CHASE BANK
AMAZON- STORAGE BAGS
$62.49
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$170.95
JPMORGAN CHASE BANK
BIG POPPYS- UNIFORMS
$416.00
JPMORGAN CHASE BANK
BLUE FORCE GEAR -EQUIP
$60.00
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$71.91
JPMORGAN CHASE BANK
FAMILY ANIMAL MED -K9
$59.94
JPMORGAN CHASE BANK
IMAGENET- COPIER FEE
$440.17
2
Claims List - 4/17/2018
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
J QUINTON- SERVICE
$250.00
JPMORGAN CHASE BANK
MID AMERICA -PARTS
$177.62
JPMORGAN CHASE BANK
NAFECO- REPAIR
$140.00
JPMORGAN CHASE BANK
OAKLEY- EQUIPMENT
$97,29
JPMORGAN CHASE BANK
OAKLEY- REFUND
($5.59)
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$235.73
JPMORGAN CHASE BANK
OK LIGHTING - FIXTURE
$710.00
JPMORGAN CHASE BANK
OK POLICE SPLY- UNIFOR
$387.94
JPMORGAN CHASE BANK
OREILLY- HEADLIGHT
$30.90
JPMORGAN CHASE BANK
OREILLY -MAINT
$25.64
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$161.49
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$9,95
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$895.35
VERIZON WIRELESS
WIRELESS CONNECTION
$831.54
SALES TAX FUND -FIRE - Total
$11,169.92
SALES TAX FIRE -Total
$11,169.92
38 SALES TAX POLICE AT &T
LONG DISTANCE PHONE
$39.12
CITY GARAGE
LABOR/OVERHEAD FEES -
$10,100.75
APR
CITY GARAGE
VEH PARTS PURCH - MARCH,
$6,587.39
CITY OF OWASSO
WATER
$87.50
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$8,536.50
INTERNATIONAL PUBLIC MGMT ASSOCIATI
ASSESSMENT CENTER FEES
$1,363.93
JPMORGAN CHASE BANK
ACADEMY - PROPERTY REPL
$149.99
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83,97
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$206.52
JPMORGAN CHASE BANK
AMERICAN WASTE- RENTAL
$102.72
JPMORGAN CHASE BANK
BRAKER BOX -TOOLS
$425.00
JPMORGAN CHASE BANK
FARO TECH - REPAIR
$400.00
JPMORGAN CHASE BANK
GALLS - SUPPLIES
$207,98
JPMORGAN CHASE BANK
HAMPTON - REFUND
($396.05)
JPMORGAN CHASE BANK
LOCKE -LIGHT BULBS
$56.04
JPMORGAN CHASE BANK
LODGING EXPENSE
$747.60
JPMORGAN CHASE BANK
MAIL THIS - POSTAGE
$46.27
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$24.16
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$45.96
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$631.40
JPMORGAN CHASE BANK
STANDARD SPLY- REPAIR
$361.60
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$461.25
JPMORGAN CHASE BANK
VIEVU- REPAIR
$1,223.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$19.66
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$458.66
II
Claims List - 4/17/2018
Fund Vendor Name Payable Description Payment
Amount
38 SALES TAX POLICE PENDERGRAPH, INC REPAIR & MAINTENANCE $181.47
RACE READY ENTERPRISES VEHICLE ITEMS $52.49
SOME'S UNIFORMS INC AWARDS & RECOGNITION $60.00
VERIZON WIRELESS WIRELESS CONNECTION $860.60
0
40
CI - E 76TH ST WIDENING -Total $25,000.00
RONALD D. CATES, ATTORNEY AT LAW PEES $345.00
CI -GARN WID 96TH-106TH -Total $345.00
TREASURER PETTY CASH SETTLEMENT - BULGER $2,000.00
CI - POLICE BLDG -Total $2,000.00
El
SALES TAX FUND- POLICE -Total
$33,125.48
SALES TAX POLICE
-Total
$33,125.48
SALES TAX STREETS
AEP /PSO
STREET LIGHTS
$7,145.32
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
$1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK ELECTRIC
$513.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -
$263.89
MARC
CITY GARAGE
LABOR/OVERHEAD FEES -
$1,658.50
APR
CITY GARAGE
VEH PARTS PURCH - MARCH,
$729.66
FENSCO, INC
REPLACE GUARDRAIL
$7,903.75
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$1,037.49
JPMORGAN CHASE BANK
BROWN CO -BROOM
$7,80
JPMORGAN CHASE BANK
BROWN CO -PPE
$47.00
JPMORGAN CHASE BANK
CONSOLIDATED- EQUIPMEN
$286.00
JPMORGAN CHASE BANK
FASTENAL -ZIP TIES
$163.10
JPMORGAN CHASE BANK
LOWES- HARDWARE
$120.96
JPMORGAN CHASE BANK
MAXWELL SPLY- DOWELS
$72.15
JPMORGAN CHASE BANK
MIDLAND FENCE -RAILS
$1,862.00
JPMORGAN CHASE BANK
NORTHERN SAFETY -TESTI
$410.24
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$259.99
TULSA ASPHALT, LLC
ASPHALT
$286.45
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNS
$252.20
TWIN CITIES READY MIX, INC
CONCRETE
$1,056.00
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$80.53
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.68
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WELSCO, INC.
RENTAL
$11,82
SALES TAX FUND-STREETS -Total
$25,254.55
SALES TAX STREETS
-Total
$25,254.55
CAPITAL IMPROVEMENTS
DAVID & SHELLY BERG
ROW ACQUISITION
$5,000.00
EQUIPMENT ONE RENTAL & SALES
ROW ACQUISITION
$20,000.00
CI - E 76TH ST WIDENING -Total $25,000.00
RONALD D. CATES, ATTORNEY AT LAW PEES $345.00
CI -GARN WID 96TH-106TH -Total $345.00
TREASURER PETTY CASH SETTLEMENT - BULGER $2,000.00
CI - POLICE BLDG -Total $2,000.00
El
Claims List - 4/17/2018
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
BUILDING & EARTH SCIENCES, INC
PROFESSIONAL SERVICES
$5,341.80
JOHNSTON TECHNICAL SERIVCES
ST 4 COMM TOWER
$9,634.00
WILLIAMS, SPURGEON, KUHL &
PROFESSIONAL SERVICES
$76,900.66
CIP FIRE STATION 94 -Total
$91,876.46
EAGLE ENVIRONMENTAL CONSULTING,
ENVIRONMENTAL SERVICES-
$12,500.00
INC
CIP SPORTS PARK DIET POND - Total
$12,500.00
CRAFTON, TULL AND ASSOCIATES, INC
ENGINEERING DESIGN
$2,300.00
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES - N
$110,340.26
SRVC RD 106. 1161135TH -Total
$112,640.26
CAPITAL IMPROVEMENTS
-Total
$244,361.72
70 CITY GARAGE
AT &T
LONG DISTANCE PHONE
$3.73
CITY GARAGE
VEH PARTS PURCH - MARCH,
$61398
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$148.70
FLEETCOR TECHNOLOGIES
FUELMAN PURCH - MARCH, 20
$50.98
JPMORGAN CHASE BANK
AMERIFLEX -HOSE
$30.30
JPMORGAN CHASE BANK
B &M -PARTS
$506.00
JPMORGAN CHASE BANK
BUMP2BUMP -PART RESALE
$1,006.70
JPMORGAN CHASE BANK
GOODYEAR - RECAPS
$4,837.40
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$587.24
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$1,118.42
JPMORGAN CHASE BANK
LENOX- TOWING
$225.00
JPMORGAN CHASE BANK
MATTHEWS FORD - REPAIRS
$1,906.40
JPMORGAN CHASE BANK
NGVI STORE- SUPPLES
$56.45
JPMORGAN CHASE BANK
OCT EQUIP -PARTS
$312.00
JPMORGAN CHASE BANK
OREILLY -PART RESALE
$1,208.75
JPMORGAN CHASE BANK
P &K EQUIP -BOLTS
$3234
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$369.95
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$28137
CITY GARAGE -Total
$13,29771
CITY GARAGE -Total
$1329771
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$5,911.74
OK TAX COMMISSION SPECIAL TAX UNIT
MITF ASSESSMENT
$4,904.07
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$12,474.14
WORKERS' COMP SELF -INS
-Total
$12,474.14
City Grand Total
$619,329.11
F:.
REAL Pcoplo •REAL C�aradcr •REAL Commaniry
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry White
Director, Support Services
SUBJECT: Regional 911 Board, Third Amended Interlocal Agreement
DATE: April 13, 2018
PROPOSED ACTION:
Staff is requesting City Council consideration and action to approve the Third Amended E -911
Interlocal Agreement.
BACKGROUND:
In 1989, the City of Owasso, together with the surrounding communities of the Tulsa Metropolitan
Area, executed the first " Interocal Agreement' with Southwestern Bell Telephone and
established "Enhanced" 911 Emergency Telephone service. The "Enhanced" 911 service
provided the location of the emergency in a matter of seconds, thus enabling emergency
personnel to have the exact location of the call.
A new Interlocal Agreement dated June 19, 2006, was executed by the participating
jurisdictions. This agreement provided for the restructuring of the Regional 911 Board. This
resulted from changes in jurisdictions purchasing new 911 equipment and services to become
Phase 2 compliant, which allowed each jurisdiction the ability to locate wireless calls.
In 2009, the Regional 911 Board voted to add the City of Bixby to the list of Members to the
Interlocal Agreement. The Board also voted to change the date for the adoption of a budget
resolution from April 1 to March 1 each year in order to facilitate the budgeting process in each
jurisdiction. The First Amended Interlocal Agreement was executed by the participating
jurisdictions in 2009.
On September 17, 2016, the Regional 911 Board voted to add the City of Broken Arrow to the list
of Members to the Interlocal Agreement in order to better facilitate the delivery of Enhanced
911 services throughout the Tulsa Metropolitan Area. The Second Amended Interlocal
Agreement included the addition of the City of Broken Arrow. It further provided that the
method for allocation of costs for the joint funding of the Enhanced 911 Emergency Telephone
service would be determined in the Annual Budget adopted by the Board based on population
calculations provided by INCOG. All parties participating in the Board would share
proportionally in the cost of the 911 network. Other charges not related to the network were
further specified as to the share of those charges to be paid by the Members. The Second
Amended Interlocal Agreement was executed by the participating jurisdictions in 2016.
THIRD AMENDED INTERLOCAL AGREEMENT:
During the past 12 months, the Regional 911 Board voted to add Tulsa County and Osage
County to the list of Members to the Interlocal Agreement. Claremore and Rogers County have
consolidated operations into the Northeast Oklahoma Enhanced 9 -1 -1 Trust Authority. These
additions and changes are reflected in the Third Amended Interlocal Agreement.
Each Member jurisdiction has been requested to approve the Third Amended Interlocal
Agreement. The Second Amended Interlocal Agreement will be replaced in its entirety.
RECOMMENDATION:
Staff recommends approval of the Regional 911 Board, Third Amended Interlocal Agreement
and authorize the execution of all necessary documents.
ATTACHMENT:
Regional 911 Board, Third Amended Interlocal Agreement
THIRD AMENDED
INTERLOCAL AGREEMENT --
The Interlocal Agreement creating the Regional 9-1 -1 Board was approved by
the Attorney General on June 19, 2006. In 2009, this agreement was first
amended to include Bixby as a member and to make certain changes to the cost
allocation and annual budget deadlines.
The Interlocal Agreement was amended the second time after the Regional 9 -1 -1
Board voted to include Broken Arrow, Oklahoma as a member. The cost
allocation formula for both Broken Arrow and Rogers County were amended to
reflect the agreement of all the parties.
Since the last amendment, the Regional 9 -1 -1 Board has voted to include Tulsa
County and Osage County as members. Claremore and Rogers County have
consolidated operations into the Northeast Oklahoma Enhanced 9 -1 -1 Trust
Authority. The amendments contained in this document reflect those changes.
In consideration of mutual promises herein contained, the Second Amended
Interlocal Agreement is hereby amended by striking the entire agreement and
substituting the following: .
THIS AGREEMENT is entered into by and between the following parties:
.City of Bixby
City of Broken Arrow
City of Collinsville
City of Glenpool
City of Jenks
City of Owasso
City of Sand Springs
(hereafter "Members ")
City of Sapulpa
City of Skiatook
City of Tulsa
Osage County
Tulsa County
Northeast Oklahoma Enhanced 9 -1 -1
Trust Authority
WHEREAS pursuant to 74 O.S. §1001 et seq., the Members are authorized to
enter into an Interlocal Agreement for the purpose of jointly cooperating for their
mutual advantage; and
WHEREAS the Members desire to share in the costs of 911 related equipment,
networking and database services in order to save money and enhance
interoperability in case of a mass emergency,
THEREFORE, in consideration of the mutual obligations and benefits described
herein, the parties hereby enter into this Agreement as follows.
REGIONAL 911 BOARD CREATED
A. There is hereby created by this Agreement a Board to be known as the
Regional 911 Board, (Board) consisting of duly appointed representatives from
each of the Members. The Board shall have the powers and duties outlined
below. Quorum, voting procedures, representation on the Board, attendance,
minutes of the meeting, officers, term of office, committees, and all other
operational issues shall be specifically regulated in the by -laws of the Board,
which must be approved by the Board by a majority vote of the Members. A
representative of the Indian Nations Council of Governments (INCOG) shall be a
nonvoting member of the Board.
B. The Board shall designate the time and place of all meetings, which
shall be held no less frequently than quarterly and which shall be conducted in
compliance with the Oklahoma Open Meetings Act.
11. PURPOSE
A. The purpose of the Regional 911 Board shall be to cooperate in the
efficient administration of all 911 related duties in the jurisdictions represented by
the Members. The Board shall procure 911 equipment and services in order to
receive and to correctly route 911 calls to the appropriate jurisdiction. Costs for
the purchase and on -going use of that equipment and services shall be shared
among the Members in the manner more specifically set out below.
B. Each Member, not the Board, will be responsible for the daily operation
of its 911 center, the delivery of 911 services, and interacting with vendors
regarding equipment or service problems in its 911 center.
C. The Members may also share administrative, monitoring, mapping,
addressing, database maintenance, training or other functions as the Board
recommends from time to time, in a manner more specifically set out in a
memorandum of understanding.
D. The Board may also share information on legislative policy and best
practices with its Members, jurisdictions that subcontract with Members for 911
services, and representatives of other jurisdictions attending Board meetings.
III. PAYMENT OF COSTS
A. Each Member shall pay its share of equipment and other agreed -to
costs in the manner set out in the Annual Budget adopted by the Board.
B. Members agree to make monthly payments to the Board, c/o INCOG,
for its share of the total costs of maintaining the regional 9 -1 -1 system as
calculated by the annual budget. Payments shall be mailed or delivered to the
- authorized notice address for the Board -
C. The Board will revise its population calculations, cost sharing
proportions and cost allocation formula annually, using population estimates
provided by INCOG.
D. Nothing in this Agreement imposes or implies any duty for any Member
to indemnify the Board or any other Member or to contribute more than its agreed
upon share as outlined in this Agreement or in a memorandum of understanding
entered into by the Members.
IV. MEMORANDA OF UNDERSTANDING
The Members may, from time to time, agree to share other 911- related
duties including, but not limited to contract administration, contract monitoring,
mapping, addressing, training or other administrative duties. The Board may
recommend memoranda of understanding setting forth the additional duties, the
proposed proportional cost and terms for cost sharing, however, no Member shall
be obligated to participate in or to pay for additional duties until it has approved
each memorandum of understanding and its governing body has appropriated
sufficient funds to pay the additional costs.
V. BUDGETING
On or before March 1, the Board shall adopt by resolution a proposed
budget for the upcoming fiscal year. The budget shall include revised population
estimates for the upcoming year, an itemization of annual equipment costs, an
itemization of each jurisdiction's proportional share of the equipment costs, a
detailed explanation for any and all additional costs to be shared during the
upcoming fiscal year, and the proportional share of those costs attributable to
each jurisdiction.
As of the date of this agreement, the Board has agreed that all parties
share proportionally in the cost of the 9 -1 -1 network, which enables the regional
interoperability between the parties. All parties with the exception of Broken
Arrow, Osage County and Northeast Oklahoma Enhanced 9 -1 -1 Trust Authority
also share proportionally in other 9 -1 -1 related costs including equipment,
database, end office trunks, selective routing, Phase II and other charges not
related to the network. Broken Arrow, Osage County and Northeast Oklahoma
Enhanced 9 -1 -1 Trust Authority shall each pay 100 percent of those charges that
are attributable to each of their 9 -1 -1 centers.
V1. DUTIES OF THE BOARD
A. The duties of the Board shall include the following:
.. _......._. _..._......
1. Procure 911 equipment and services.
2. Enter into contracts with vendors for the delivery of 911 equipment or
services.
3. Monitor contract performance by vendors.
4. Regularly provide information on performance by vendors, equipment
and services.
5. Calculate and review cost allocations to assure fair and accurate
distribution of costs among Members.
6. Resolve all disputes among Members regarding cost allocations.
7. Facilitate sharing of 911 functions among Members.
8. Enter into contracts with non - member jurisdictions for the sharing of
911 network facilities and equipment.
9. Recommend any memoranda of understanding prior to approval by
the Members.
10. Review all requests to participate in the Regional 911 Board by other
jurisdictions and make recommendations to the Members regarding
the approval of such requests.
11. Adopt by -laws consistent with this Agreement. Adopt policies and
procedures as directed by the Members.
12. Share 911 information, monitor and propose legislative initiatives and
share best practices among Members and non - member jurisdictions
that attend Board meetings.
13. Perform other tasks consistent with the purpose and intent of this
Agreement and any memoranda of understanding entered into by the
Members.
VII. PROPERTY ACQUISITION(HOL.DING
The parties agree that no real property shall be acquired jointly during the
course of this Agreement. Personal property that is acquired during the term of
this Agreement and any renewals thereof shall be the property of the Regional
911 Board. The Board may own, maintain, upgrade, sell, lease, alter or dispose
of the personal property at any time by action of the Board. Any property owned
by the Board at the time of dissolution of the Board or upon termination of this
Agreement shall become the property of the Members and former Members in
undivided shares equal to the proportion of cost paid for the property by each
Member and former Member as compared to the total cost paid by all Members
and former Members.
VIII. DURATION/TERMINATION
A. This Agreement will become effective from the date of approval or
June 30, 2018 (Initial Term). This Agreement shall be automatically renewed by
each Member for one -year periods commencing on July 1 of each year and
continuing until June 30 of the following year subject to the following conditions:
1. Renewal of this Agreement for each Member is subject to the
Member's annual appropriation of sufficient funds for the Member's fiscal
year (July 1 to June 30) to pay the costs allocated to the Member for that
fiscal year. In the event that a Member does not appropriate or budget
sufficient funds to pay its allocated share of costs for a fiscal year under
this Agreement, the Agreement will not be renewed by the Member.
2. A Member must deliver written notice to terminate or not to renew its
membership in the Regional 911 Board to the Board in an open meeting at
least sixty days prior to the end of the fiscal year. Termination of all
obligations for the terminating or nonrenewing Member will occur on the
last day of the fiscal year in which the notice was received, provided that
the provisions of the next paragraph are met.
3. Should a Member elect to terminate or not to renew its membership,
the Board, in cooperation with the terminating or nonrenewing Member
and any equipment vendors with which the Board has contracted for the
purchase of equipment, will value the cost remaining to be paid for the
purchase of equipment. The terminating or nonrenewing Member shall,
subject to appropriation.of funds by its governing body, pay its share of
that cost to the Board.
B. Termination of membership in the Regional 911 Board will not alter any
contractual rights or obligations a Member may have with a vendor.
IX. ADDITION OF MEMBERS/ DISSOLUTION OF BOARD
A. New members of the Regional 911 Board may be added by a majority
vote of the current Members. New members shall pay the share of costs of the
regional 9 -1 -1 system in an amount to be determined by the Board. Such
proportional cost may include an adjustment to compensate existing and former
Members for previous costs paid. This Agreement may be amended to add
Members as the need arises.
B. This Agreement may be terminated and the Regional 911 Board may
be dissolved by a majority vote of its Members.
X. NOTICE
A. Any notice to be given under this Agreement will be deemed given on
- - -- - - the- date- of- ersonal-delive
p ry or- upon- the - date -of- mailing -fimailed -by certified----- ----- - - - - - --
mail, return receipt requested, with proper postage thereon, to a Member at the
address indicated below the signature of each Member and to the Board at the
following address:
REGIONAL 911 BOARD
cto INCOG
21N 2nd Suite 800
TULSA, OK 74103
B. The authorized notice address for the Board or a Member may be
changed by giving written notice to the Board and all Members.
XI. ADDITIONAL TERMS
This Agreement may be executed in parts, each of which shall be deemed
an original and all of which shall constitute one and the same instrument. Upon
execution of the parts, duplicate signature pages shall be sent to INCOG.
INCOG shall compile the original, forward it to the Attorney General's office for
approval and distribute fully executed copies to each Member.
Name of Jurisdiction:_ city or owasso
Lyndell Dunn
(title) Mayor
ATTEST
Sherry Bishop, City Clerk
(seal)
Contact Person and Address for
Notices required under this Agreement
Larry White
(person)
PO Box 180
(address)
Owasso, OK 74055 -0180
REAL PooOio •REAL C�aracmr •REAL Communiy
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Chelsea Levo Feary
Director of Economic Development
SUBJECT: Budget Amendment - Hotel Tax Fund
DATE: April 5, 2018
BACKGROUND:
On June 30, 2017, City Council approved a contract with Tadzo Consulting to produce an
Economic Development Strategic Plan for Owasso in the amount of $60,000.
Public Service Company of Oklahoma (AEP -PSO) and Oklahoma Natural Gas Company (ONG)
donated funding toward the Economic Development Strategic Plan as valued partners in
Owasso's continued growth and success.
PSO donated a sponsorship amount of $5,000 and ONG donated a sponsorship amount of
$2,500.
Both utility partners participated in the strategic planning process, serving on the Steering
Committee and several other work groups.
RECOMMENDATION:
Staff recommends acceptance of a $5,000 donation from Public Service Company of
Oklahoma and a $2,500 donation from Oklahoma Natural Gas Company, and approval of a
budget amendment in the FY 2017 -2018 Hotel Tax Fund increasing the estimated revenues and
the appropriation for expenditures by $7,500.
REAL People • REAL Ghaacter •REAL Community
TO: Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Public Hearing
Update to Owasso Zoning Code
DATE: April 13, 2018
ACTION:
At the City Council meeting on April 17, 2018, a Public Hearing will be held on proposed
changes to the Owasso Zoning Code. At this hearing, residents and community stakeholders
are invited to provide the Council with input regarding the proposed Zoning Code update.
BACKGROUND:
The Zoning Code is the document that guides the development process, and it sets standards
that must be met when developing property in Owasso. The Zoning Code also establishes
zoning districts, bulk standards, and design requirements. It is a responsible practice to
continuously update the Zoning Code as often as possible to keep up with changing standards,
technology, economically- driven changes in the development world, and changes in the
community.
Staff began the process of updating the Zoning Code about 18 months ago. Many cities utilize
outside firms to write a new Code, but as with the GrOwasso 2030 Land Use Master Plan update,
the new Zoning Code is being prepared in -house by Community Development staff. The
creation of the new Zoning Code, when completed, will be the result of a long process that
involved over 1,000 hours of staff time and input from the City Council, Planning Commission,
Board of Adjustment, and the development community.
Staff introduced a rough draft of the Zoning Code update at the August 8, 2017, work session
meeting, and Council provided input at the September 12, 2017, work session. The most recent
draft of the Zoning Code update was posted to the City of Owasso webpage for public review
and comment on February 12, 2018. Staff presented the first half of the most recent draft at the
March 13, 2018, work session for discussion. Staff then presented the second half of the
proposed Zoning Code update at the April 10, 2018, work session.
ANALYSIS:
The new Zoning Code will utilize a large part of the existing Zoning Code as a framework, but
every section of the Code is being rewritten. A great deal of attention has been paid to the
changing development trends occurring in Owasso.
The major changes proposed to the Zoning Code are:
• The addition of the RNX (Residential Neighborhood Mixed) Zoning District, which was
passed by Council in 2016 with Ordinance 1087
• Permitted and prohibited uses for all Zoning Districts have been simplified into tables
and re- categorized under definitions of uses in the North American Industry
Classification System (NAICS) guide
• The addition of a chapter specifically for Overlay Districts
• No new zonings of CH (Commercial Heavy) would be allowed in Owasso
• A new zoning category called DM (Downtown Mixed) to accommodate the
downtown development
• The height requirements for Accessory Structures would be changed
• The Code would establish the Official Zoning Map of Owasso
• The addition of Temporary Use Permits and requirements for them. The City would
regulate sno -cone stands and flower tents among other uses. They would be
approved with Administrative Review rather than going to the Board of Adjustment
• Mechanical equipment would no longer be allowed to encroach into the side yard
setback
• The addition of the PF (Public Facilities) zoning district, which is intended to set a
standard zoning district for public /institutional /quasi - public uses that are distributed
throughout Owasso. This includes uses like public parks, City /Municipal buildings or
yards, public safety facilities, public schools, cultural areas, and utilities
• A new chapter for site design standards, which includes site plan requirements,
required screening, site access requirements, and architectural design requirements
• For carports, language has been
recommendation and decision when
whereas none currently exists
added to assist with determining a
brought before the Board of Adjustment,
• Addition of language for Small Cell Facilities
• Several definitions have been added
PLANNING COMMISSION:
The Planning Commission has been working on the update to the Zoning Code by holding work
sessions and providing input throughout the process of drafting the proposed language for a
new Code. A draft of the document was reviewed by the Planning Commission at their
February 12, 2018, meeting. A work session will be held in May at which Planning Commission will
have the opportunity for a review of the final draft of the Zoning Code update. It is anticipated
that the Planning Commission will vote on the Zoning Code update at their meeting on June 11,
2018.
PUBLIC INPUT MEETING:
A Public Input Meeting was held on March 29, 2018, from 6:00 -8:00 pm in the Community Room
in City Hall. There were eight attendees at the meeting. Input provided by the public at that
meeting was summarized and provided to the Planning Commission and City Council. Notices
for the Public Input Meeting appeared in the Owasso Reporter on March 21 and March 28, 2018.
PUBLIC HEARINGS:
A Public Hearing on the Zoning Code update was held at the Planning Commission meeting on
April 9, 2018. No comments or recommendations were received from the public at that hearing.
A second Public Hearing will be held at the City Council meeting on April 17, 2018. Notices for
the Public Hearings also appeared in the Owasso Reporter on March 21 and March 28, 2018.
CITY COUNCIL:
The proposed new Zoning Code is expected to be presented to the City Council for final
consideration and appropriate action at the June 19, 2018 meeting.
RECOMMENDATION:
Staff recommends Council hold a public hearing for the purpose of receiving citizen comments
related to the proposed changes to the Owasso Zoning Code.
REAL People - REAL Character REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Dispatch Console Purchase
DATE: April 13, 2018
PROPOSED ACTION:
Purchase of dispatch consoles for the Police Headquarters Renovation Project,
BACKGROUND:
The Owasso 911 Communication Center is a nexus of technologically advanced systems. Each
dispatcher is surrounded by multiple computers, including 911 system terminals, 800mhz radio
system positions, Computer Aided Dispatch stations, Oklahoma Law Enforcement
Telecommunication System terminals, video and audio recording systems, and computers
dedicated to information sharing with other agencies, such as the TRACTS system with Tulsa
Police and our City network resources.
The existing dispatch workstations consist of modular furniture units that were built and installed
by Oklahoma Correctional Industries in 2001, when the City Hall - Police Department building was
first constructed. This modular furniture was never originally designed for the specialized needs
of a modern communication center. Over the years, the addition of multiple computer systems
without the benefit of modern cable management, cord raceways, and monitor trees has
created a convoluted arrangement of tangled connections that makes rapid troubleshooting
and repair difficult.
Professional dispatch consoles are designed with cable organization and connectivity in mind,
allowing for quick access to all vital operational areas of dispatch systems. In an emergency, if
a piece of equipment such as a keyboard or mouse, or even an entire computer goes out, a
properly designed dispatch console allows the position to be repaired, back up and running
with minimal downtime. This is due to the ease of access, clear identification of cabling, and
modular design of such consoles.
Dispatch consoles are built with the physical ergonomic needs of emergency dispatchers in
mind. Long shifts sitting and staring at six or more screens while simultaneously entering data,
answering phones, and transmitting radio traffic takes a toll on human health, if proper
positioning is not possible. Modern dispatch consoles are designed to adjust to the needs of the
user and prevent work - related physical stress due to bad ergonomics.
PRICING QUOTES:
In anticipation of the new police department remodel, the department reached out to
companies for design and pricing quotes for a dispatch console, which would not only meet our
current needs, but also have the potential for future growth. The companies who responded
were Russ - Bassett, Xybix, and KI. Each company provided a design which includes four full
workstations with six monitors at each station, and two secondary areas which could be
expanded into workstations at a later date. Installations for each of these companies were
visited by staff in order to evaluate the quality of the product and speak directly with the
customers about the reliability and after sale support provided by the vendors.
The quotes provided by the companies were as follows:
Russ - Bassett:
$70,888.25
Xybix
$60,469.00
KI.com
$17,593.95
Although the quote provided by KI was considerably less than the other companies, the product
offered by that company did not meet the needs of the 911 Communications Center. Based on
competitive pricing, recommendations of dispatch staff, and feedback from customers, the
quote provided by Xybix is being recommended for City Council consideration. This quote was
based on Houston - Galveston Area Council (HGAC) pricing guidelines. Xybix's HGAC contract
number is EC07 -16.
HGAC PURCHASING PROGRAM:
The Houston - Galveston Area Council (HGAC) is a regional council of governments operating
within the laws of the State of Texas and is governed by a board of 35 elected officials from 13
counties. The HGAC Board awards all contracts, which are then made available to local
governments nationwide through the "HGACBuy" program.
Participation in the program is at no cost for local governmental entities. The City of Owasso is a
current member of the HGACBuy Program.
The HGACBuy program is very similar to the Oklahoma State Bid program and meets the
requirements of the State of Oklahoma Statue Title 74 State Government Chapter 31 inter -local
Cooperation Act. The HGAC uses mass circulation, print media, and internet services to post
legal notices and bid solicitations, which satisfy public notice and formal competitive bid
processes. All products offered through the HGACBuy program were awarded by virtue of a
public competitive bid process.
Currently, 109 government, public safety, and other entities in Oklahoma participate in the
HGACBuy program. It has been determined that the HGACBuy program meets the
requirements of the City of Owasso purchasing procedures in accordance with requirements
outlined in City Ordinance Section 7- 105.6. This program has been used in the past by our City to
purchase fire apparatus and other major purchases.
FUNDING:
The Owasso Police Department Headquarters Renovation Project was placed on the Capital
Improvements Project list via Resolution 2012 -04. The award of bids and the contract
amendment with Nabholz Construction Management were approved by Council on February
20, 2018. The dispatch consoles are part of the total project cost estimate.
RECOMMENDATION:
Staff recommends approval to purchase dispatch consoles in the amount of $60,469.00 from
Xybix Systems, Inc. utilizing the HGACBuy program.
ATTACHMENTS:
Dispatch Console Design Specifications
Xybix Systems Dispatch Console Price Quote
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19 "W x 5Ya" H x 9 "D. With Power -only USB ports.
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{2) Dimmable Lux Task Lights with a flexible
mounting arm, mounted to Keyboard Surface.
Cable Management Bridge to organize cables from
desk to CPU cabinet.
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J41) CPU Enclosure - vertical 48" Tech Tower with
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shelves and (2) silent 45 CFM fans for active
ventilation.
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48" High melamine the panel system
Acrylic Shroud.
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QTY:
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If different cable connector types are required it is your
responsibility to contact your designer or sales rep.
* ** Any information that is received and /or changed following
receipt of the sign -off drawing and PO may result in additional
costs that will be expensed to the client * **
Signature Date
REVINONfi
Owasso Police Dept
117 IN Main St
Owasso. OK 74055
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responsibility to contact your designer or sales rep.
* ** Any information that is received and /or changed following
receipt of the sign -off drawing and PO may result in additional
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Signature Date
RMUM
Owasso Police Dept
171 NMain St
Owasso, OK 74055
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8207 SouthPark Circle
Littleton, CO 80120
Phone: 303-683-5656
Fax:303- 683 -5454
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Terms: 1% 20 Days, NET 30 Days
Quote To:
Acct: OWAPOLOWOK
Owasso Police Dept
PO Box 180
Owasso OK 74055
HGAC Contract: EC07 -16
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Quote
Quote Number: 22643
Quote Date:
3/29/2018
Revision:
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Orig Create Date:
3129/2018
Expires:
6127/2018
Opp #:
0015694
Page:
1 of 4
Ship To: Owasso Police Dept
111 N Main St
Owasso
OK 74055
Sales Person: GLEN HANSON
Rep Phone: 214- 727 -1681
Email: GlenH @xybix.com
03.29.18 Drawing R8. Changed to Eagle Line. /a
10.24.2017 Drawing R4 removed cup holders. Added (16) lockers.
10. 12.2017 Drawing R3,Wks
PLEASE NOTE: OPTIONAL ITEMS ARE NOT INCLUDED IN THE TOTAL PRICE.
PLEASE CONTACT XYBIX TO HAVE ANY OPTIONAL ITEMS INCLUDED IN THE FINAL PRICE.
FREIGHT & INSTALLATION CHARGES WILL BE ADJUSTED ACCORDINGLY.
Xybix is not registered to collect sales tax in the state of (OK) and any sales tax due on your transaction will need
to be paid directly by you tyour State agency is is commonly referred to as USE Tax).
Line Part Number Description
1.00 12343. Panel System Priced by the Linear Foot:
Grade 2Fabric
12343-1-SS - 42 -48in - 0 LF @ 176
12343 -1 -DS - 42 -48in - 60 LF @ 238
12344 -1 SS - 65in - 0 LF @ 236
12344 -1 -DS - 65in - 0 LF @ 329
Qty U/M List Ea Disc% DiscPrice Net Price
1.0 EA $14,280.00 50 $7,140.00 $7,140.00
Upper Tiles Fabric Color. TBD Grade 2 G2
Lower Tiles Fabric Color. TBD Grade 2 G2
Panel Trim Color: Black
1.01
13879.
Panel Tile Melamine Panel Segment Melamine 18h
2 4.0 EA
$70.00
50
$35.00
$140.00
x 24w
1.02
13880.
Panel Tile Melamine Panel Segment Melamine 18h
3 16.0 EA
$76.00
50
$38.00
$608.00
x 30w
1.03
13881.
Panel Tile Melamine Panel Segment Melamine 18h
4 14.0 EA
$76.00
50
$38.00
$532.00
x 36w
1.04
13882.
Panel Tile Melamine Panel Segment Melamine 18h
5 6.0 EA
$80.00
50
$40.00
$240.00
x 42w
QuotForm:001:00
Xybix Systems, Inc.
13867.
Panel Tile Melamine Panel Segment Melamine 24h
8207 Sout Circle
Quote Number:
22643
Littleton, CO 80
8-565 i.��e
® ; i
$152.00
3- ®`
Phone:303- 683 - 5656 ®
XY
Quote Date:
3/29/2018
Fax:303- 683 -5454 ®
Revision:
C
JiIIA
Ong Create Date:
3129/2018
Quote
Expires:
6127/2018
50
Opp #:
0015694
Terms: 1% 20 Days, NET 30 Days
Page:
2 of 4
1.05
13867.
Panel Tile Melamine Panel Segment Melamine 24h
38 4.0 EA
$76.00
50
$38.00
$152.00
x 24w
1.06
13868.
Panel Tile Melamine Panel Segment Melamine 24h
39 16.0 EA
$80.00
50
$40.00
$640.00
x 30w
1.07
13869.
Panel Tile Melamine Panel Segment Melamine 24h
40 14.0 EA
$80.00
50
$40.00
$560.00
x 36w
1.08
13870.
Panel Tile Melamine Panel Segment Melamine 24h
41 6.0 EA
$84.00
50
$42.00
$252.00
x 42w
2.00
14487 -3D.
Adj. Table Worksurface - Comer Dual Surface -78L
a 4.0 EA
$2,142.00
50
$1,071.00
$4,284.00
x 78R 10 RV - Cable-Management Included
OPEN MARKET
3.00
15702
T5 Table Base
7 4.0 EA
$6,570.00
50
$3,285.00 $13,140.00
4.00
12757 -3D.
Monitor Mount 2 - Rollervision - -1 HI -
a 4.0 EA
$3,447.00
50
$1,723.50
$6,894.00
Comer Dual Surface - 78L x 78R 10 RV -
12076 - Std VESA Mount Qty = 2 Total: $450
16127 - Std VESA Mount 2HI2 Knuckle Qty =2
Total: $1298
OMEN MARKET
4.01
15498.
Acrylic Shroud 2 - - -
9 4.0 EA
$260.00
50
$130.00
$520.00
Comer Dual Surface - 78L x 78R 10 RV
4.02
15560
Acrylic Cleaning Kit
42 1.0 EA
$101.00
50
$50.50
$50.50
4.03
15711
MonitorArm Single - Jinmao - Adjustable - Black
5 4.0 EA
$190.00
50
$95.00
$380.00
5.00
16130 -8
Datadock2 - Keyboard Snap -In Cable Organizer
47 4.0 EA
$545.00
50
$272.50
$1,090.00
Includes:
8 - USB Ports
1 - RJ_4.5 Port
OPEN MARKET
5.01
13729
Ext Monitor Cable 26 VGA High Quality
48 8.0 EA
$98.00
50
$49.00
$392.00
Male/Female
QPEN,MARKET
5.02
11623
Ext Cable USB Type A to Type A Keyboard/Mouse
77 4.0 EA
$32.00
50
$16.00
$64.00
3M (9' 19 )
5.03
14349
Display Port Cable 25 FT Male/Male
19 20.0 EA
$75.00
50
$37.50
$750.00
5.04
11132
Ext Audio Cable 3.5mm Jack Male/Female 25'
20 8.0 EA
$34.00
50
$17.00
$136.00
QuotForm:001:00
Xybix Systems, Inc.
11792. Power Bar -10 Outlet
21
_
8207 Sout Circle
Quote Number:
22643
CO 0
Littleton, 120 wo / b'
80683
$540.00
6.01
Phone:303- -5656 4,
3-
Quote Date:
3/29/2018
Fax:303- 683 -5454
Revision:
C
JillA
Orig Create Date:
3/29/2018
Quote
Expires:
6/27/2018
50
Opp #:
0015694
Terms: 1% 20 Days, NET 30 Days
Page:
3 of 4
6.00
11792. Power Bar -10 Outlet
21
8.0 EA
$135.00
50
$67.50
$540.00
6.01
14976 6 Outlet Power Strip 25'
22
2,0 EA
$144.00
50
$72.00
$144.00
6.02
15508 Power Data Station Grommet, Power 3 /Data 1 /USB
23
4.0 EA
$263.00
50
$131.50
$526.00
2, 10 FT Power Cord
7.00
15618MCC Task Light Pair LUX2 LED My Climate
24
4.0 EA
$467.00
50
$233.50
$934.00
8.00
15476 Shelf Under Surface USB Charging Upgrade
26
4.0 EA
$105.00
50
$52.50
$210.00
Assembly
8.01
15463 Shelf Under Surface 19W x 9D - Metal
25
4.0 EA
$127.00
50
$63.50
$254.00
9.00
15620MCC MyClimate Personal Climate Control With Forced Air
27
4.0 EA
$1,999.00
50
$999.50
$3,998.00
Heat 25OW X2 = 50OW
10.00
12035 -3D. Return Worksurface- 72Wx36D
28
2.0 EA
$842.00
50
$421.00
$842.00
OPEN'MARKET
11.00
15220 -3D. CPU Cabinet- ERGO ACCESS Tech Tower
29
1.0 EA
$1,689.00
50
$844.50
$844.50
18Wx48H Single Left Access
OPEN MARKET
11.01
15220 -31). CPU Cabinet -ERGO ACCESS Tech Tower
30
1.0 EA
$1,689.00
50
$844.50
$844.50
18Wx48H Single Right Access
OPEN MARKET - - - -'
11.02
15223 -3D. CPU Cabinet -ERGO ACCESS Tech Tower
31
1.0 EA
$2,969.00
50
$1,484.50
$1,484.50
18Wx48H Back To Back
OPEN MARKET
11.03
16209 Cable Bridge Comer Angled Left Side
41
2.0 EA
$206.00
50
$103.00
$206.00
OPEN MARKET
11.04
16210 Cable Bridge Corner Angled Right Side
50
2.0 EA
$206.00
50
$103.00
$206.00
OPEN MARKET
11.05
15894 -HP CPU Hanger, High Profile
51
2.0 EA
$99.00
50
$49.50
$99.00
OPEN MARKET
12.00
11352 -3D. Drawer Pedestal- Fixed - Single- 18W- 6-6 -12
35
4.0 EA
$1,121.00
50
$560.50
$2,242.00
Drawers 18W 22D -
OPEN MARKET
90.00
16139 Installers Kit Eagle Line
36
4.0 EA
$-
$0.00
$0.00
QuotForm:001:00
Xybix Systems, Inc.
8207 SouthPark Circle
Littleton, CO 80120
Phone: 303-683-5656
Fax:303 -683 -5454
JiIIA
Terms: 1% 20 Days, NET 30 Days
►'001 x b i
y
Quote
Quote Number: 22643
Quote Date: 3129/2018
Revision: C
Orig Create Date: 3129/2018
Expires: 6/27/2018
Opp #: 0015694
Page: 4 of 4
99.00 OTHER Other Charges & Services 31 1.0 EA $- $0.00 $0.00
Line(37) - Miscellaneous Charge -
Freight - Non - Taxable
Installation - Non - Taxable
$2,160.00
$6,970.00
List Price Total $102,678.00 Lines Total: $51,339.00
Line Miscellaneous Charges Total: $9,130.00
Quote Total: $60,469.00
Note 1:
All quoted taxes are estimated. Any applicable taxes, fees, permits, etc, must be added to this quote.
Note 2:
Where installation is listed on quote it is based in non -union labor and on one trip for installation only. Client is responsible for coordination of Technicians and
other Vendors /Contractors. Waiting time will be charged at the rate of $75 per man hour straight time and $115 perman hourfor OT plus subsistence expenses.
Additionally, this quote is based upon a remodel in an existing space and/or new building - completely finished with a Certificate of Occupancy. Any project
where the General Contractor is still on the job is subject to additional charges.
We appreciate this opportunity to provide this quote. Our goal is to substantially Improve working conditions for your valuable stag. We look forward to meeting
with you to review this proposal in detail In the meantime please don't hesitate to call us with any questions.
QuolFonn:001:00
ORE"Pm-pl...... c Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Dispatch System Relocation Expenses
DATE: April 13, 2018
PROPOSED ACTION:
Approval of funding for the temporary relocation of emergency dispatch equipment related to
the Police Headquarters Renovation Project.
BACKGROUND:
The Owasso 911 Communication Center utilizes a Motorola MCC7500 radio console system. This
system consists of three computer based operator positions networked to a central bank of
radios in a separate room. This system allows central dispatch to communicate with police, fire,
ambulance, animal control, and public works personnel, as well as communicate with area
agencies via the regional mutual aid network. During the remodel process, after phase one is
completed, it will be necessary to relocate the dispatch center temporarily to a newly
completed portion of the police department while demolition and remodeling of the existing
dispatch center takes place.
This relocation of the radio system will allow dispatch to continue operations at full capacity
during the estimated three month phase two of the remodel process.
An authorized Motorola vendor for repairs and service of the core system is necessary to avoid
invalidating the warranty. Total Radio of Broken Arrow, Oklahoma is the local authorized
Motorola vendor. The police department obtained a quote from Total Radio for the temporary
relocation of the radio system, as well as the eventual reinstallation of the radio system in the
newly remodeled dispatch room. The estimated cost for the temporary relocation is $11,086.50,
and the estimated cost for the reinstallation into the newly remodeled dispatch center is
$18,559.50. The total estimated cost for the project is $29,646.00.
FUNDING:
The Owasso Police Department Headquarters Renovation Project was placed on the Capital
Improvements Project list via Resolution 2012 -04. The award of bids and the contract
amendment with Nabholz Construction Management were approved by Council on February
20, 2018. The cost associated with the temporary dispatch relocation was included in the total
project cost estimate.
RECOMMENDATION:
Staff recommends approval to contract with Total Radio of Broken Arrow, Oklahoma to relocate
dispatch radio consoles and their subsequent reinstallation into the newly remodeled dispatch
center for an amount not to exceed $29,646.00.
ATTACHMENT:
Total Radio Dispatch Relocation Price Estimate
Total Radio Inc.
2001 W. Tacoma
Broken Arrow, OK 74012
Quotation# 3131 Bade
918 -663 -0172 918 -664 -6229 FAX Quotation
Customer
Name City of Owasso MCC7500 Console Relocation Rev2
Cty,St,Zip
Date 3/13/2018
SI
Engineer Alton Ellis
Qty
Item
Description
Unit Price
TOTAL
Temporary Relocation
Relocate (2) MCC7500 Dispatch Positions to a temporary location
across the lobby for the existing dispatch. (2) MCC7600 dispatch positions,
(1) Backup Consolette, and (1) siren controllerwill be relocated initially.
During the remodel, the 3rd dispatch position will remain out of service,
if needed it can be relocated to the temporary dispatch.
Install (8) CATS cable runs from the CEB room to the temporary dispatch.
Install (2) LMR400 Coax runs to the temporary dispatch location for the
backup consolette and the siren controller.
Install (1) 412 Ground bar in the temporary dispatch location and connect
it to the MGB located in the CEB room via #2 ground win:. Ground the
dispatch equipment to the Temp GB,
1
Misc
CAT6 Cable, conn, boots, supplies, etc
750.00
$750.00
1
67087
GBI14412C 4!'x 12" bar with 15 holes
129.50
$129.50
3
469045
GBI1426G 1/4X2X6 "G" Pattern (6) holes
51.00
$153.00
200
2835 - THHN -GI
Ground Conductor, copper, #2; THHN insulated; stranded; green
1.80
$360.00
100
2809 - THHN -GI
Ground Conductor, copper, #6; THHN insulated; stranded; green
0.96
$96.00
300
LMR -400
Coax.
1.50
$450.00
4
RFN- 1006 -31
NM Conn
7.00
$28.00
3
Travel
160.00
$480.00
3
Labor
2,880.00
$8,640.00
3W Temporary Relocation Total
11,086.50
New Dispatch - Installation of (3) MCC7500 Op Positions
Relocate (3) MCC7500 Dispatch Positions to the New Dispatch location
from across the lobby for the Temporary dispatch. (3) MCC7500 dispatch
positions, (1) Backup Consolette, and (1) siren controller.
Ground the new dispatch furniture per R56 standards.
Install (8) CATS cable runs from the CEB room to the new dispatch.
Install (2) LMR400 Coax runs to the new dispatch location for the
backup consolette and the siren controller.
Install (3) 4x12 Ground bar in the new dispatch location and connect
It to the MGB located in the CEB room via #2 ground wire. Ground the
dispatch equipment to the Dispatch ground bars.
1
Misc
CAT6 Cable, corm, boots, supplies, etc
750.00
$750.00
3
67087
GBI14412C 4" x 12" bar with 15 holes
129.50
$388.50
3
469045
GBI1426G 114X2X6 "G" Pattern (6) holes
51.00
$153.00
100
2835 - THHN -GI
Ground Conductor; copper; #2; THHN insulated; stranded; green
1.80
$180.00
100
2809 - THHN -GI
Ground Conductor; copper; #6; THHN insulated; stranded; green
0.96
$96.00
100
LMR -400
Coax
1.50
$150.00
4
RFN- 1006 -31
NM Conn
7.00
$28.00
3
Monitor/Mouse Extension Cables
40.00
$120.00
3
1101 -534
SPD, TYPE 3,120V RACK MOUNT, 15A PLUG -IN WITH (6) 15A OUTLETS
398.00
$1,194.00
3
Misc
Grounding Supplies
100.00
$300.00
5
Travel
160.00
$800.00
5
Labor
2,880.00
$14,400.00
- - ' New Dispatch Total
18,559.50
TOTAL
$29,646.00
Page 1
REALPeople•REALCI..o r•ftEAL Community
TO: Honorable Mayor and City Council
City of Owasso
FROM: Morgan M. Pemberton
Assistant City Planner
SUBJECT: Rezoning Request OZ 18 -02 and Ordinancel 128
9309 N 129th E Ave
DATE: April 13, 2018
BACKGROUND:
The Community Development Department received a request for a rezoning of property
located at 9309 N 1291h E Ave, which is the location of the Church of the Holy Cross. The
property is approximately 3.88 acres in size and is currently zoned AG (Agriculture). The
applicant is requesting a rezoning to OM (Office Medium).
SURROUNDING LAND USE:
Direction
Zoning "
Use
Land Use Plan
Jurisdiction
North
OM (Office Medium)
Place of Worship
Transitional
City of
Within PUD?
No
Within Overlay District?
No
Owasso
South
RS -2 (Residential Single-
Residential
Residential
City of
Family Medium Density)
Owasso
East
RS -2 (Residential Single-
Residential
Residential
City of
Family Medium Density)
Owasso
RS -2 (Residential Single-
West
Family Medium Density) &
Place of Worship
Transitional
City of
RD (Residential Duplex)
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
3.88 acres +/-
Current Zoning
AG (Agriculture)
'Proposed Use
Place of Worship
Lots /Blocks
1 Lot, 1 Block
Land Use!Plan
Transitional
Within PUD?
No
Within Overlay District?
No
ANALYSIS:
The applicant is requesting the subject property be rezoned from AG (Agriculture) to OM (Office
Medium). The property has been the home of the Church of the Holy Cross for many years. The
primary reasoning behind the rezoning request is to bring the subject property into compliance
with the Owasso Zoning Code and permit the applicant to place appropriate signage on their
arterial frontage on N 129th E Ave. The current zoning of AG limits the applicant as to what type
of sign may be placed on the property, while a zoning of OM would allow more sign options.
The applicant would still be required to go through the sign approval process with the
Community Development Department. No other significant changes to the property and its
current use are expected. The property to the north of the subject property is zoned OM and is
home to Owasso First Assembly of God. The GrOwasso 2030 Land Use Master Plan calls for
Transitional uses on the property, and OM is an appropriate zoning in areas that are designated
as Transitional.
The City of Owasso would continue to provide Police, Fire, EMS, sanitary sewer, and water
service to the property. Any development that occurs on the subject property must adhere to
all subdivision, zoning, and engineering requirements of the City of Owasso.
PLANNING COMMISSION:
The Planning Commission considered this item at their regular scheduled meeting on April 9,
2018, and voted 5 -0 to recommend approval.
RECOMMENDATION:
Staff recommends approval of Ordinance 1128, approving rezoning request OZ 18 -02.
ATTACHMENTS:
Ordinance 1128
Aerial Map
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1128
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 18 -02 AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for rezoning of
the property herein described as 9309 N 129 E Ave, and
WHEREAS, the Owasso City Council has considered the recommendation of the
Owasso Planning Commission and all statements for or against the rezoning of the
property referenced in Application OZ 18 -02.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
SECTION 1:
A tract of land described as 9309 N 129 E Ave, said tract more particularly described as
follows:
LOT 1, BLOCK 1, THE CHURCH OF THE HOLY CROSS, EPISCOPAL
The some is hereby zoned from AG (Agriculture) to OM (Office Medium).
SECTION 2:
All ordinances or parts of ordinances, in conflict with this ordinance are hereby
repealed to the extent of the conflict only.
SECTION 3:
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION 4:
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION 5:
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true
and correct copy of this Ordinance and correct map.
PASSED AND APPROVED this 17th day of Aoril, 2018
Lyndell Dunn, Mayor
Attest:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1128
Page 2 of 2
ORE111eople • REAL Character •REAL CommuMry
TO:
Honorable Mayor and City Council
Use
City of Owasso
FROM:
Karl Fritschen
CS (Commercial Shopping)
Planning Manager
SUBJECT:
Replat - Garrett Creek Center Phase II - Lot 2, Block 1
DATE:
April 13, 2018
BACKGROUND:
The City of Owasso received an application for review and approval to re -plat a portion of the
Final Plat of Garrett Creek Center Phase II. Specifically, the Replat proposes the creation of two
(2) additional lots on Lot 2 Block 1 of the original Garrett Creek Center Phase II Final Plat. The
subject property is located just south of the existing Garrett Creek Commercial development.
SURROUNDING ZONING:
Direction
Zoning'
Use
Land Use Plan
Jurisdiction
North
CS (Commercial Shopping)
Commercial
Commercial
City of Owasso
South
CS (Commercial Shopping)
Undeveloped
Commercial
City of Owasso
East
CS (Commercial Shopping)
Highway
Commercial
City of Owasso
West
RS -3 (Residential Single-
Family High Density)
Residential
Residential
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
18.64 acres
Size of Proposed Lots
Lot 1 - 1.52 acres
Lot 2 - 1.24 acres
Lot 3 - 15.88 acres
Current Zoning
CS (Commercial Shopping)
Proposed Use
Commercial /Office
Current Lots /Blocks
1 Lot, 1 Block
Proposed Lots /Blocks
3 Lots, 1 Block
Within PUD?
PUD 02 -02
Within Overlay District? ?'
US -169 Overlay District
Water Provider
Washington County Rural Water District #3
Applicable Paybacks /Fees
Ranch Creek Sanitary Sewer Payback $610.33 per acre
APPROVAL PROCESS:
A Replat is essentially a redo of an existing platted subdivision or portion thereof. The Replat
follows a similar process as a normal subdivision plat, in that it is a legal document that describes
a parcel of land by bearing and distances, locates and defines easements, and dedicates the
necessary rights -of -way for streets and easements for utilities. A Replat is required to meet City of
Owasso Subdivision Standards and is reviewed by the Technical Advisory Committee (TAC). In
most cases, a Replat is adding additional lots or consolidating lots in an existing platted parcel
for the purposes of selling individual lots, as opposed to a large strip shopping center where
spaces are leased.
ANALYSIS:
The Final Plat of Garrett Creek Center Phase II was approved in 2006, of which Lot 1 was
developed but Lots 2 and 3 remain undeveloped. This Replat application involves Lot 2 of the
original Garrett Creek Center, and the request is for two (2) additional lots to be created within
Lot 2.
In addition to the two (2) new lots, there are three (3) new Mutual Access Easements (MAE's)
proposed. One MAE is located along N 135th E Ave, adjacent to the newly proposed Lot 2.
Another MAE is located along the rear lot lines of Lots 1 and 2, connecting where the south
entrance into the current Reasor's Grocery Store is located. The third MAE would be recorded
by separate instrument on the adjoining property to the south of the subject replat lot.
Additionally, the Replat includes language that allows cross - access with all internal lot lines on
this property. The MAEs and cross- access agreements together would allow internal lot -to -lot
connection and reduce the need for additional curb cuts along N 135th E Ave.
During the review of this application, Staff noticed that there are no limits of access (LOA) or
limits of no access (LNA) on the original Final Plat. The proposed Replat identifies four (4) access
points (LOAs) along N 1351h E Ave. Each of the proposed access points is in excess of one
hundred -fifty (150) feet in separation, which meets the standard for driveway spacing for a 35
mile per hour roadway. Additionally, given that this would become a single frontage
commercial development, alignment with any driveways that may occur across the street is
essentially a non - issue.
Perimeter utility easements are identified that would provide access for needed utility
connections upon development of the property. There is also a ten (10) foot and fifteen (15)
foot utility easement shown to allow for utility service for Lots 1 and 2.
Future development of the subject property must adhere to all Owasso Subdivision, Zoning, and
Engineering Standards. This property falls within the US -169 Overlay District, and therefore all
development shall be designed to meet the requirements of that Overlay District. Washington
County Rural Water District #3 provides water service to the subject property, while the City of
Owasso provides sanitary sewer, Police, Fire, and EMS service.
PLANNING COMMISSION:
The Planning Commission considered this item at their regular scheduled meeting April 9, 2018,
and voted 5 -0 to recommend approval.
RECOMMENDATION:
Staff recommends approval of the Replat for Lot 2, Block 1 of Garrett Creek Center Phase II,
ATTACHMENTS:
Aerial Map
Replat of Lot 2, Block 1 of Garrett Creek Center Phase II
Original Garrett Creek Center Phase 11 Final Plat
..a.•wn. tia � «u�'i.re.r «e.m. n.....wr�r••,... «.•w. u
LEGAL DESCRIPTION
LAND SURVEYORS CERTIFICATE
.. ...xw......•nn.•n...e•w.,gNr..• gn�iaa,wawwu,� «,ce
..r w�.«we.- +nom__. •n «�we•.a c...
THE RE -PLAT OF LOT 2, BLOCK 1
GARRETT CREEK CENTER PHASE II
APART OF THE NW/4 OF SECTION 9, T21 N, R14E, I.M.
OWASSO, TULSA COUNTY, OKLAHOMA
ZONING. COMMERCIAL SHOPPING (CS) (PUD -0202)
LawL�ew
BONDED ABBTRACTOR5 CERTIFICATE
COUNTY TREASURER'S CERTIFICATE
.«.. rvwe«rm�.a..r.ai..wu.�u.^r��. -.. a µ- nnr«,a ti.....•r� -..
ACCEPTANCE OF DEDICATION OF CITY COUNCIL
ham_. °o°rv�t�.ean+��ana~oxwus4w iu iu o�h�
CERTIFICATE OF CITY CLERK
NOTES, a¢¢,xa
m�e:.asan ni:�r,- crrrz.ras i
r ,
uaane arsxrexrnw< � ';
we'ixninawmr
ttYVxr'Y. [[p
�bY
rt /l rP
I �
1 _
T 3
i 2§
IBS
le
O
3
THE RE -PLAT OF LOT 2, BLOCK 1
GARRETT CREEK CENTER PHASE II
APART OF THE NW /4 OF SECTION 9, T21 N, R14E, I.M.
OWASSO, TULSA COUNTY, OKLAHOMA
ZONING: COMMERCIAL SHOPPING (CS) (PUD 4)202)
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REAL People •REAL LM1arader •REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Bid Award - Redbud Festival Park Construction
DATE: April 13, 2018
BACKGROUND:
On November 5, 2014, the Tulsa County Vision Authority adopted a resolution that states Owasso
is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City
Council approved Resolution 2015 -08 recommending identified projects for these funds. A
portion of these funds were designated to construct a festival park.
When researching potential locations, property available for purchase, city -owned land, and
existing park locations were all considered. After evaluating cost and desired acreage, the land
immediately south of the Police Station (109 N Main Street) was determined to be cost effective
and desirable in size.
On April 1, 2016, City Council approved a professional service agreement with GH2 of Tulsa,
Oklahoma, for the Redbud Festival Park project. The scope of work included a conceptual draft,
final designs of architectural and civil engineering, construction documents, bidding assistance,
and project administration.
Working with a project budget of $2,500,000, construction costs were projected to exceed the
project budget; therefore, the scope of the base bid was adjusted through the use of "Add
Alternates" to more closely align with the budget. The following Optional Add Alternates were
included in the project to provide flexibility for awarding a bid:
Alternate #1
Water feature including LED lighting and architectural pavement
Alternate #2
Stage structure including electrical
Alternate #3
Birch Street parking lot
Alternate #4
Public alley with food truck parking
Alternate #5
Security fencing and evergreen screen
Alternate #6
Redbud District logos
Alternate #7
Site lighting
The most recent construction cost estimates provided by GH2 included $2,303,499.90 for the
base project, and $937,235 for the seven Alternates (combined), for a total of $3,240,734.90. This
amount does not include design and engineering fees or project contingency.
BID PROCESS:
Advertisements for prequalification of contractors were published on February 8 and 15, 2018,
with thirteen (13) responses received. Prequalification submittals were reviewed and evaluated
with seven (7) firms meeting published requirements.
On March 5, 2018, pre - qualified contractors were notified and invited to submit bids for the
construction of the festival park entailing a base bid to include but not limited to infrastructure,
covered pavilion, bathroom facilities, landscaping, internal sidewalks and parking lot off of Main
Street.
A mandatory pre -bid meeting was held at Old Central on Thursday, March 15, 2018 and bids
were opened publicly on Thursday, March 29, 2019, with four (4) bids received.
BID ANALYSIS:
The submitted bid packages were examined for any improper or unbalanced bids and none
were discovered. The lowest bid (including alternates) was from Builder's Unlimited, Inc. in the
amount of $2,260,741 and met all specifications.
A breakdown of the Builder's Unlimited, Inc. bid and the GH2 estimate is as follows:
Base Bid
Alternate #1
Alternate #2:
Alternate #3:
Alternate #4:
Alternate #5:
Alternate #6:
Alternate #7:
Water Feature
Stage
Birch St. Parking Lot
Public Alley /Food Truck
Parking
Security Fencing /Screening
Redbud District Logos
Site Lighting
Total Construction Cost
121019111 [e7I
Builder's
Unlimited Bid
$1,620,221
$196,058
$191,862
$25,200
$35,000
$112,100
$9,800
$70,500
$2,260,741
GH2 Estimate
$2,303,500
$230,250
$300,000
$27,130
$29,855
$245,000
$5,000
$100,000
$3,240,735
Funding for the construction of Redbud Festival Park includes excess Vision 2025 Funds and the
Capital Improvements Fund. Additionally, street rehabilitation funds will be used to cover the
costs associated with improving the alleyway on the south side of the property.
RECOMMENDATION:
Staff recommends awarding the bid to Builders Unlimited of Tulsa, Oklahoma, to include the
base bid and alternates 1 through 7, and authorization to execute the construction contract in
the amount of $2,260,741.
ATTACHMENTS:
Bid tabulation sheet
Redbud Festival Park total project cost summary
Construction Contract
GH2ARCHITECTS
Design. Service. Solutions.
Tabulation of Bids
Bids Received March 29, 2018
Prequalified Bidders not bidding the project: LD Kerns Contractors, Inc. and Timberlake Construction Co., Inc.
Description
Builders Unlimited, Inc.
Magnum
Manhattan Construction
Nabholz Construction
Construction, Inc.
Company
Corporation
4677 S. 83rd E. Ave.
PO Box 707
5601 S. 122nd E. Ave.
10319 E. 54th St.
Tulsa, OK 74145
BA, OK 74013
Tulsa, OK 74146
Tulsa, OK 74146
918.835.1138
918.251.8667
918.583.6900
918.632.7200
buituisa lulsacoxmail.com
bids
$
ma numconstruction.c
1,695,000.00
eanderson
$
manhattanconstr
1,795,000.00
an.oneil nabholz.com
TOTAL BASE BID
$ 1,620,221.00
$
2,050,000.00
ADD ALTERNATES
Add Alternate 1: Water Feature
1.1 Water Feature System
$
119,395.00
$
150,000.00
$
248,000.00
$
244,000.00
1.2 Water Feature LED Lighting
$
36,713.00
$
36,000.00
S
23,000.00
$
38,000.00
1.3 Water Feature Architectural Pavement
$
39,950.00
$
70,000.00
$
36,000.00
$
42,000.00
Subtotal Add Alternate 1
$
196,058.00
$
256,000.00
$
307,000.00
$
324,000.00
Add Alternate 2: Stage
2.1 Stage Structure
$
133,850.00
$
169,000.00
$
141,000.00
$
195,000.00
2.2 Stage Electrical
$
58,012.00
$
54,000.00
$
55,000.00
$
7,000.00
Subtotal Add Alternate 2
$
191,862.00
$
223,000.00
$
196,000.00
$
202,000.00
Add Alternate 3: Parking Lot at Birch Street
$
25,200.00
$
28,000.00
$
40,000.00
$
41,000.00
Subtotal Add Alternate 3
$
25,200.00
$
28,000.00
$
40,000.00
$
41,000.00
Add Alternate 4: Public Alley and Food Truck
Parking
$
35,000.00
$
49,500.00
$
47,000.00
$
41,000.00
Subtotal Add Alternate 4
$
35,000.00
$
49,500.00
$
47,000.00
$
41,00
Add Alternate 5: Security Fence and Evergreen
Screen
5.1 Security Fence Height
$
91,500.00
$
90,000.00
$
79,000.00
$
0.00
5.2 Security Fence, 6' Height
$
17,000.00
$
23,500.00
$
15,000.00
$
:0.00
0.00
5.3 Evergreen Shrubs at Security Fence
$
3,600.00
$
8,500.00
$
11,000.00
$
0.00
Subtotal Add Alternate 5
$
112,100.00
$
122,000.00
$
105,000.00
$
0.00
Add Alternate 6: Redbud District Logos
$
9,800.00
$
10,000.00
$
9,000.00
$
12,000.00
Subtotal Add Alternate 6
$
91800.00
$
10,000.00
$
91000.00
$
12,000.00
Add Aitemate 7: Site Lighting
$
70,500.00
$
75,000.00
$
48,000.00
$
42,500.00
Subtotal Add Altemate 7
$
70,500.00
$
75,000.00
$
48,000.00
$
42,500.00
TOTAL ADD ALTERNATES 1 -7
$
640,520.00
$
763,500.00
$
752,000.00
$
781,000.00
TOTAL BASE BID PLUS ADD ALTERNATES
1.7
$
2,260,741.00
$
2,458,500.00
$
2,547,000.00
$
2,831,000.00
UNIT PRICING
Unit Price Number One (1): Asphalt Pavement
$
11.75
$
11.50
$
9.20
$
31.00
Unit Price Number Two (2): Drive Concrete
$
14.00
$
15.00
S
15.25
$
56.00
Pavement
Unit Price Number Three (3): 6" Combined Curb
$
28.00
$
28.00
$
27.00
$
53.00
and Gutter
Unit Price Number Four (4): 6" Sidewalk Plain
$
7.00
$
10.00
$
14.20
$
35.00
Concrete Pavement
Unit Price Number Five (5): Sod, U3 Bermuda
$
0.43
$
0.50
$
0.70
S
11.00
Bid Form
Bid Bond
Non - Collusion Bid Affidavit
Certificate of Non - Discrimination
Agreement
Performance Bond
Maintenance Bond
Statutory Payment Bond
2ARCHITECTS
Design. Service. Solutions:
Total Project Cost
Description
Total
TOTAL BASE BID (Low Bidder - Builders Unlimited, Inc.)
$
1,620,221.00
ADD ALTERNATES
Add Alternate 1: Water Feature
1.1 Water Feature System
$
119,395.00
1.2 Water Feature LED Lighting
$
36,713.00
1.3 Water Feature Architectural Pavement
$
39,950.00
Subtotal Add Alternate 1
$
196,058.00
Add Alternate 2: Stage
2.1 Stage Structure
$
133,850.00
2.2 Stage Electrical
$
58,012.00
Subtotal Add Alternate 2
$
191,862.00
Add Alternate 3: Parking Lot at Birch Street
$
25,200.00
Subtotal Add Alternate 3
$
25,200.00
Add Alternate 4: Public Alley and Food Truck Parking
$
35,000.00
Subtotal Add Alternate 4
$
35,000.00
Add Alternate 5: Security Fence and Evergreen Screen
5.1 Security Fence, 5' Height
$
91,500.00
5.3 Evergreen Shrubs at Security Fence
$
$
17,000.G()
3,600.00
Subtotal Add Alternate 5
$
95,100.00
Add Alternate 6: Redbud District Logos
$
9,800.00
Subtotal Add Alternate 6
$
9,800.00
Add Alternate 7: Site Lighting
$
70,500.00
Subtotal Add Alternate 7
$
70,500.00
TOTAL ADD ALTERNATES 1 -7
$
623,520.00
TOTAL BASE BID PLUS ADD ALTERNATES 1 -7
$
2,243,741.00
CONSTRUCTION CONTINGENCY
10% $
224,374.10
Subtotal Total Base Bid +Add Alternates 1- 7 + Contingency)
$
2,468,115.10
DESIGN FEE
7% $
172,768.06
GEOTECHNICAL REPORT, SURVEYS, REIMBURSABLES
$
19,820.00
Subtotal (Total Professional Fees and Expenses)
$
192,588.06
TOTAL PROJECT COST , ,_,
$ 2, §6,0;7031,6
,
UNIT PRICING
Unit Price Number One (1): Asphalt Pavement
$
11.75
Unit Price Number Two (2): Drive Concrete Pavement
$
14.00
Unit Price Number Three (3): 6" Combined Curb and Gutter
$
28.00
Unit Price Number Four (4): 6" Sidewalk Plain Concrete Pavement
$
7.00
Unit Price Number Five (5): Sod, U3 Bermuda
$
0.43
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the l7th day of April, 2018, by and between The City of
Owasso, Oklahoma (hereinafter called OWNER) and Builder's Unlimited, Inc. (hereinafter
called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual
covenants hereinafter set forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
OWASSO REDBUD PARK
CITY OF OWASSO, OKLAHOMA
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within 276 Calendar days from the date of
Notice to Proceed; and completed and ready for final payment in accordance with the General
Conditions within 300 calendar days from the date of Notice to Proceed, which will be on or
before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
20150108 00300 - Page I of 15
Owasso Redbud Park
Owasso, Oklahoma
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 110) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
AGREEMENT
20150105 00300 -Page 2 of 15
Owasso Redbud Park
Owasso, Oklahoma
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
20150108 00300 - Page 3 of 15
Owasso Redbud Park
Owasso, Oklaboma
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 Agreement
7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement.
7.3 Requirements for Bidders (Section 00110).
7.4 Instructions to Bidders (Section 00120).
7.5 Bid (Section 00200).
7.6 Bid Bond (Section 00210).
7.7 Bid Affidavits (Section 00220).
7.8 Certificate of Non-Discrimination (Section 00240).
7.9 Performance Bond (Section 00410).
7.10 Maintenance Bond (Section 00420).
7.11 Statutory payment Bond (Section 00430).
7.12 Notice of Award (Section 00510).
7.13 Notice to Proceed (Section 00520).
20150108 00300 - Page 4 of 15
Owasso Redbud Park
Owasso, Oklahoma
7.14 Change Order (Section 00600).
7.15 General Conditions (Section 00700).
7.16 Project Specifications (Section 00800).
7.17 Special Provisions (Section 00900).
7.18 Project Drawings, consisting of Sheets 1 to 85, inclusive, and Standard Drawings.
7.19 Addendum Numbers 1 and 2, inclusive.
7.20 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
inclusive).
7.21 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
The Contract Documents may only be altered, amended or repealed by a Modification (as
defined in the General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terns used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
20150108 00300 - Page 5 of 15
Owasso Redbud Park
Owasso, Oklahoma
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on
OWNER:
CONTRACTOR:
By
Builder's Unlimited, Inc.
By
Lyndell Dunn, Mayor
City of Owasso
(SEAL) (SEAL)
ATTEST:
erry is op, rty er
Address for giving notices: Address for giving notices:
Larry Langford
200 S Main
Owasso, Oklahoma 74055
AGREEMENT
20150108 00300 - Page 6 of 15
Owasso Redbud Park
Owasso, Oklahoma
EXHIBIT "A"
PAY ESTIMATE FORM
(TYPICAL)
20150108 00300 - Page 7 of 15
Owasso Redbud Park
Owasso, Oklahoma
APPLICATION AND CERTIFICATE FOR PAYMENT I Page One of
TO: (Owner)
FROM: (Contractor)
PROJECT:
CONTRACT FOR:
Contract Date:
Application Date:
Period To:
Distribution To: Owner
Architect
Contractor
Engineer
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract
Continuation sheet is attached.
1.
Original Contract Sum_
$
2.
Net Change by Change Orders
$
3.
Contract Sum to Date (Line 1 & 2)
$
4.
Total Completed & Stored to Date
$
(Column G on Continuation Sheet)
5.
Retainage: a. % of Completed Work $
(Column D & E on Continuation Sheet)
- FINAL
b. % of Stored Material $
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
$
6.
Total Earned Less Retainage
$
(Line 4 less Line 5 Total)
7.
Less Previous Certificates for Payment
$
20150108 00300 - Page 8 of 15
Owasso Redbud Park
Owasso, Oklahoma
8. CURRENT PAYMENT DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
ADDITIONS DEDUCTIONS
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
TOTALS
Net Change by Change Orders
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR:
STATE OF OKLAHOMA )
) SS
COUNTY OF )
Subscribed and sworn to before me this day of
(SEAL)
Notary Public
My Commission Expires:
20150108 00300 -Page 9 of 15
Owasso Redbud Park
Owasso, Oklahoma
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architect/s /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER:
I�
Date:
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
20150108 00300 - Page 10 of 15
Owasso Redbud Park
Owasso, Oklahoma
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont) ❑
ITEM
NO.
DESCRIPTION
OF WORK
SCHEDULED
VALUE
WORK COMPLETED
FROM PREVIOUS
APPLICATION
TED
THIS WORK COMPLETED
PERIOD
❑ (cont) F
G
H
I
R E) MATERIALS
PRESENTLY STORED
(NOT IN D O
TOTAL COMPLETED
AND STORED
TO DATE
(D + E+ I)
%
(G /C)
BALANCE
TO FINISH
(C -G)
RETAINAGE
NOTE: At bottom of each column, run totals.
20150108 00300 - Page 11 of 15
Owasso Redbud Park
Owasso, Oklahoma
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
COUNTY OF
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
20150108
Owasso Redbud Park 00300 -Page 12 of IS
Owasso, Oklahoma
EXHIBIT 'B"
CITY OF OWASSO, OKLAHOMA
Contractor and Engineer Payment Schedule
INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY
COUNCIL MEETINGS ONLY.
The contractor or engineer shall have his /her pay request in by 5:00 p.m. on the first day of the
month unless the first falls on a Saturday, Sunday or Holiday, then it will be the next working
day. Pay requests are, therefore, due on the following dates:
May
- 05/01/18
September -
09/01/18
January
- 01/04/19
June
- 06/01/18
October -
10/01/18
February
- 02/01/19
July
- 07/01/18
November -
11/02/18
March
- 03/01/19
August
- 08/03/18
December -
12/01/18
April
- 04/01/19
Failure to meet the above dates and time may result in payment being delayed until the following
pay cycle.
20150108 00300 -Page 13 of 15
Owasso Redbud Park
Owasso, Oklahoma
EXHIBIT "C"
CERTIFICATION OF TAX EXEMPT PUBLIC PROJECT
The City of Owasso hereby certifies that: Builder's Unlimited, Inc. has duly entered into
a public contract pursuant to the law for the following purposes, to -wit:
Accordingly, under the
provisions of 68 O.S. §1356(1), the sale of tangible personal property or services necessary for
carrying out such public contract to the contractor or any sub - contractor to such public contract
are exempt from sales tax. Any contractor, or sub - contractor of such public contract shall
certify, in writing, on the copy of the invoice or sales ticket to be retained by the vendor that the
purchases are necessary for carrying out such public contract with the City of Owasso.
CITY OF OWASSO, OKLAHOMA
I:
Contract Administrator
20150108 00300 - Page 14 of 15
Owasso Redbud Park
Owasso, Oklahoma
EXHIBIT "D"
CERTIFICATE OF APPROVAL
OF CONTRACT AND BONDS
I, the undersigned, Julie Trout Lombardi, the duly authorized and acting legal
representative of The City of Owasso, do hereby certify as follows:
I have examined the construction contract between the contractor, Builder's Unlimited Inc.,
and the above -named entity, and the surety bonds given by the contractor in connection with
the performance of said contract, and the manner of execution of the contract and surety
bonds; and I am of the opinion that each of the aforesaid agreements has been duly executed
by the proper parties thereto, acting through their fully authorized representatives; that said
representatives have full power and authority to execute said agreements on behalf of the
respective parties named therein; and that the foregoing contract and surety bonds constitute
valid and legally binding obligations upon the parties executing the same in accordance with the
terms, conditions, and provisions thereof.
Dated this day of
Julie Trout Lombardi, City Attorney
Owasso, Oklahoma
20150108 00300 - Page 15 of 15
Owasso Redbud Park
Owasso, Oklahoma
sd
REAL People • REAL Chemcgr •REAL CommonRy
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Daniel Dearing, P.E., CFM
Sr. Civil Engineer
SUBJECT: Recommendation for Contract Award
Block 22 Original Town Alley Improvements (FY 2018 Street Rehabilitation)
DATE: April 13, 2018
BACKGROUND:
As being one of the longest standing areas of our community, Original Town's supporting
infrastructure has aged. In the past few years, pavement repairs in Original Town have been a
focus of City staff. Also, aging parts of the subsurface infrastructure of the sanitary sewer system
and the stormwater drainage system often go unnoticed until a problem becomes evident.
Storm drainage system problems can sometimes be easy to determine with the evidence of
poor street drainage; however, sanitary sewer system dilapidation can be harder to determine
since they occur in an enclosed pipe and manhole system. Surcharging is the typical indicator
of a problem with the sanitary sewer system.
Affer experiencing some sanitary sewer system surcharges in Original Town, City staff performed
flow test studies and used video camera inspection to help identify problem areas causing the
surcharging. Problem areas were identified from Atlanta Street over to Main Street and down
Main Street to 51h Avenue. Many of these problems were repaired under 76th and Main Street
Intersection as a part of the project prior to the installation of the concrete surface. Remaining
in the alley of Block 22 of Original Town are multiple failed main and service line connections
and low spots in the line that cause the impedance of sewer flows through the pipe adding to
the overall system issues.
Similar to two other alley improvement projects recently performed in Original Town, Block 22
alley's pavement surface and drainage are in great need of improvement as well. With the
increased traffic flow on this alley from nearby development and the future anticipated traffic
flows, it has pushed this alley higher up in priority for pavement and drainage repair actions.
Replacement of the sewer line will require pavement patchwork thus performing the sewer
project and pavement and drainage repairs at the same time will provide an ultimate cost
savings in pavement repairs.
City Engineering staff began design in December 2017, and completed the design in February
2018. The project will replace the sanitary sewer line under the alley of Block 22 in Original Town,
improve storm drainage with added storm inlets and reconstruct the surface pavement. It is
essentially the first phase of the FY 2017 -2018 Street Rehabilitation Project and the Original Town
Sanitary Sewer Replacement Project, which are both under design by City Engineering staff.
SOLICITATION OF BIDS:
In February 2018, the engineering design was complete and an advertisement for bids was
published in accordance with state statutes. A mandatory pre -bid meeting was held on March
14 and bids were opened on March 27 with a total of six contractors submitting bids.
The City Engineering staff completed a Bid Tabulation and Gradeline Construction, LLC was
determined to be lowest qualified bidder. The base -bid amount provided by Gradeline
Construction, LLC is $186,295.
FUNDING:
Funds are available in the OPWA Fund and the Capital Improvements Fund
RECOMMENDATION:
Staff recommends award of a construction contract to Gradeline Construction, LLC for the Block
22 Original Town Alley Improvements Project in the amount of $186,295 and authorization to
execute the necessary documents.
ATTACHMENTS:
Site Map
Bid Tabulation
Contract Documents
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BLOCK 22 OT
SEWER AND ALLEY REPLACEMENT CITY OF OWASSO
— PROJECT LOCATION
329/2018
THf$ MAP 1S FOR INFORMATRIN Pl''
RUPRLSLN. I IN AC CTIRATL AND TRI
P.O. Box 180
Owasso, OK 74055
918.376.1500
BID DOCUMENTATION
Number of Bids:
Bids Opened By:
Witnesses:
6
Daniel Dearing
Jacob Kerner
Ron Easterling
Brandon Hancock
CITY OF OWASSO, OKLAHOMA
Block 22 OT Alley Improvements
Bid Opening: March 27, 2018
BIDDER
Lump Sum Base Bid
Gradeline Construction, LLC
$186,295.00
Barnes Construction Solutions
$188,429.50
Magnum Construction, Inc.
$224,422.00
Ground Level, LLC
$237,056.00
R.L. Hensley, Inc.
$256,670.00
Duncan & Sons, LLC
$289,660.00
Certification:
1, Daniel Dearing, Contract Administrator, do hereby certify that to the best of my knowledge, this Bid Documentation is true and correct.
Signaturea4, t,�
Date: March 29, 2018
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 17`h day of April , 2018
by and between City of Owasso (hereinafter called OWNER)
and Gradeline Construction. LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
BLOCK 22 OT ALLEY IMPROVEMENTS
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Reconstruction of the sewer main and pavement in the alley of Block 22 in Original Town.
Sewer main reconstruction entails the laying of approximately 355 LF of 12" sewer line, setting
of two new manholes and the removal of one manhole and the abandonment of another. Alley
pavement reconstruction would be the removal of existing deteriorated pavement and the
construction of a 14' wide concrete alley with storm inlets on the downhill side.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within ninety (90) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within one hundred twenty (120) calendar days from the date of Notice to
Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
0218 00300 - Page I of 15
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
0218 00300 - Page 2 of 15
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other teens and conditions of the Contract Documents,
including the General Conditions.
AGREEMENT
0218 00300 - Page 3 of 15
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages I to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non-Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
0218 00300 - Page 4 of 15
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 12, inclusive, and Standard Drawings.
7.21 Addendum Numbers to , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
_ inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
AGREEMENT
0218 00300 - Page 5 of 15
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on April 171 , 2018
NIVIN210
.3
Lyndell Dunn, Mayor
(SEAL)
ATTEST:
Sher[y Bishop, City Clerk
Title
Address for giving notices:
CONTRACTOR:
C
Gradeline Construction, LLC
(SEAL)
Title
0218 00300 - Page 6 of 15
REAL people • REAL Character •REAL Community
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: E 7611, St N Roadway Improvements from Highway 169 to N 1291h E Ave -
Engineering Services Amendment between Poe and Associates, Inc. and the City
of Owasso; and a /Finance Agreement between City of Owasso and ODOT with
Invoice for Associated Payment
DATE: April 13, 2018
BACKGROUND:
In May 2013, City Council approved an engineering agreement with Poe & Associates, Inc., and
the Oklahoma Department of Transportation (ODOT) for the engineering survey, design and
National Environmental Policy Act (NEPA) clearance for E 76 St N from US Hwy 169 frontage road
to N 129 E Ave. The original agreement amount was $429,931.
In December 2015, an amendment was approved for additional environmental tasks requested
by ODOT, signalization work outside of the original project scope and additional survey work
needed with the signalization and sidewalk design. The amendment added $25,600 to the
engineering fee.
During the original contract negotiations, the City of Owasso discussed center medians but not
any level of detail as far as landscaping the medians. The Complete Street Policy has since been
implemented and requires complete streets, which includes landscaped medians, on all arterial
roadways. Now that the finalization of plans is underway, an amendment to have the
landscaping plans prepared for E 76 St N to become a complete street is being requested.
Also, as with all projects of this nature, design changes are needed to satisfy unforeseen
obstacles or site conditions. In this case, changes requested by a property owner to grant right -
of -way for the roadway requires additional engineering services to design a new retaining wall
to keep the steep bank in front of the business stable, assuring an area for parking merchandise.
In addition, the wall required redesign of the private utilities and new right -of -way documents to
be prepared. Details of these items are listed below:
POE AND ASSOCIATES ENGINEERING AGREEMENT- AMENDMENT #2:
The engineering agreement is being amended as follows:
1. Landscaping Design Services: Each of the complete street projects has required
landscape design services for the new medians being constructed. Designs shall
include pavers, plantings, lighting, irrigation systems, etc. Each section of road is
unique and requires the design to work in concert with the roadway design. ODOT
has agreed that this portion of the project is eligible for the 80%/20% cost share. The
landscape design is a subcontract to the engineering agreement. Additional
engineering fee for the landscaping design is $22,300.
2. Retaining Wall Design Equipment One Tract: The roadway alignment on E 76 St N was
deflected south from the original alignment in front of the cemetery. The purpose of
the deflection was to keep from adjusting the cemetery fence, grading on the
cemetery property and reduce environmental concerns during project
development. Since the Equipment One building is static and the road encroaches
closer to the building, the remaining parking area for equipment is being reduced.
The remaining area to store equipment will have a steep slope without a retaining
wall to support the bank. As a condition of the right -of -way acquisition, a retaining
wall will need to be designed between the roadway and the building. Additional
cost for the design of the retaining wall and all ancillary changes is $24,538.
3. Plan Modifications for Utility Changes /ROW Changes /New Retaining Wall: The
additional fee for modification of roadway plans for the new retaining wall, utility
plan and right -of -way changes is $4,052.
ODOT FINANCE AGREEMENT:
ODOT has prepared a Supplemental Finance Agreement identifying responsibilities of City of
Owasso on this project. Costs of engineering services are divided, whereby Federal -aid Surface
Transportation Program Project will provide 80% of the negotiated fee and City of Owasso will be
provide the remaining 20 %. The final negotiation fee proposal for the amendment from Poe and
Associates, Inc. is $50,890. A percentage of 80% of the fee ($40,712) is being funded by the
Federal Highway Administration and 20% ($10,178) by the City of Owasso.
This amendment would increase the total engineering fee to $506,421; of which the City of
Owasso is responsible for $101,284.20.
FUNDING:
Funding is available in the project budget within the Capital Improvements Fund.
RECOMMENDATIONS:
Staff recommends approval of the Engineering Service Agreement - Amendment #2 with Poe
and Associates, Inc., Tulsa, Oklahoma, and authorization for the Mayor to execute the
agreement.
Staff recommends approval of the Finance Agreement between the Oklahoma Department of
Transportation and City of Owasso authorizing payment to ODOT in the amount of $10,178 for
the local match requirement of 20% to fund for engineering services and authorization for the
City Manager to execute the agreement.
ATTACHMENTS:
Location Map
Supplemental and Modification Agreement No. 2 (Poe and Associates)
Supplemental Financing Agreement (ODOT)
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P.O. Box 180
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SUPPLEMENTAL ENGINEERING CONTRACT #2 - FINANCING AGREEMENT
BY AND BETWEEN THE CITY OF OWASSO
AND
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION
FOR ENGINEERING SERVICES INVOLVING
E 76th Street N, Widening and Reconstruction
From US 169 to N 129th E Avenue
EC -1431
State Job Number 29326 (05)
AGREEMENT
This agreement, made the day and year last written below, by and between the City of OWASSO,
hereinafter referred to as the CITY, and the Department of Transportation of the State of
Oklahoma, hereinafter referred to as the DEPARTMENT, is for the following intents and purposes
and subject to the following terms and conditions, to wit:
WHEREAS, the Board of Directors of the Indian Nations Council of Governments (INCOG) has
authorized the City of OWASSO to utilize allocated STP funds toward engineering services for the
referenced project;
WHEREAS, the CITY requests authorization to supplement the existing federally- funded contract
for the described engineering services with POE & ASSOCIATES. INC.
WHEREAS, the City is requesting the Department's approval of these additional engineering
services, which are outside the scope of the original contract and prior supplemental agreements,
and are certified by the City to be consistent with INCOG's authorization. The specifics of the
negotiated scope, fee and milestones are detailed within the contract amendment #1 between the
City of OWASSO and POE & ASSOCIATES. INC.
WHEREAS, the CITY hereby certifies that the engineering services encompassed in this
supplemental agreement are consistent with the original advertised solicitation.
WHEREAS, the DEPARTMENT is of the opinion that the CITY is capable of administering the
described engineering contract in a satisfactory manner;
NOW, THEREFORE, it is mutually agreed by the CITY and the DEPARTMENT that:
The CITY agrees to provide to the DEPARTMENT a fully executed, negotiated
supplemental engineering contract by and between the CITY and the consulting engineer
for the described engineering services. Said agreement shall reference all Federal
Highway Administration Contract Provisions contained in the original agreement.
2. The CITY certifies that this engineering contract has been executed in full compliance with
the City of OWASSO's approved consultant selection procedures.
3. The CITY agrees to administer the execution of the engineering contract, and to submit
the necessary certifications and DEPARTMENT claim forms for progress payments as
designated within the specific engineering contract.
4. Based on the negotiated contract amendment #1 amount of $50,890,
(Fifty-Thousand-Eight-Hundred-Ninety):
a. The DEPARTMENT, based on authorization from INCOG, agrees to utilize federal
STP funds allocated to INCOG to provide 80% of the stated contract price, in the
amount of $40,712, (Forty- Thousand - Seven - Hundred - Twelve Dollars).
b. The City agrees to provide 20% of the contract price in the amount of $10,178
(Ten- Thousand - One - Hundred - Seventy -Eight Dollars), which shall be placed
on deposit with the DEPARTMENT upon execution of this agreement.
5. The CITY shall be entirely responsible for the administration and completion of all work
associated with this contract, through its consultant.
6. Progress payments will be made to the consultant by the Department, upon receipt of a
properly executed ODOT claim form, approved by the CITY, accompanied by suitable
evidence of the completion of the work claimed, as detailed in the engineering contract.
7. It is further understood and agreed by the CITY that no STATE funds have been allocated
towards this engineering contract.
8. To the extent permitted by the Oklahoma Governmental Tort Claims Act, Title 51
Oklahoma Statutes, Sections 151 et seq. and by Oklahoma Constitution Article 10,
Section 26 and as otherwise permitted by law, the City shall indemnify and save harmless
the Department, it's officers and employees, and shall process and defend at its own
expense all claims, demands, or suits whether in law or equity brought against the City or
the Department arising from the City's execution, performance, or failure to perform the
provisions of this agreement. Provided, nothing herein shall require the City to reimburse
the Department for damages arising out of bodily injury to persons or damage to property
caused by or resulting from the sole negligence of the Department. When any alleged act,
omission, negligence, or misconduct may be subject to the limitations, exemptions, or
defenses which may be raised under the Governmental Tort Claims Act, 51 O.S. § 151 et
seq., all such limitations, exemptions, and defenses shall be available to and may be
asserted by City. No liability shall attach to the Department except as expressly provided
herein.
9. The CITY agrees to comply with all provisions of Title VI of the Civil Rights Act of 1964, 78
OS Stat. 252.42, U.S.C. 2000d -et seq., and all requirements imposed by or pursuant
to Title 49, Code of Federal Regulations, of the Secretary of Transportation, Part
21 - "Nondiscrimination in federally assisted Programs of the Department of
Transportation- Effectuation of Title VI of the Civil Rights Act 1964"
E
IN WITNESS WHEREOF, the Director of the Department of Transportation, pursuant to authority
vested in him by the State Transportation Commission, has hereunto subscribed his name as
Director of the Department of Transportation and the CITY has executed same pursuant to
authority prescribed by law.
The CITY on this 17th day of April , 2018 , and the
DEPARTMENT on the day of
CITY OF OWASSO
APPROVED AS TO FORM
AND LEGALITY
CITY ATTORNEY - Julie Lombardi
APPROVED AS TO FORM
AND LEGALITY
GENERAL COUNSEL DATE
Reviewed and Recommended for Approval
CITY MANAGER -Warren Lehr
ATTEST: City Clerk - Sherry Bishop
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
DEPUTY DIRECTOR DATE
Reviewed and Recommended for Approval:
Local Government DATE Director of Capital Programs
Division Engineer
3
Fi71
Addendum 2 Fee Summary Poe & Associates, Inc.
Tulsa County
EC 1431 76th Street North, Owasso
Original Contract $429,931
Amendment 1 $25,600
Amendment 2 $50,890
Total $506,421
Subconsultant(Fee
Description
w/o Admin Fee)
Admin Fee (LS)
POE Fee Total Fee
Poe Roadway
� � `" .y
` ' n`"�' :� => "`
$212,000 $212,000
Poe Bridge & Retaining Wall
, �= '-.',i
"� - �,;^�.
$65,000 $65,000
Poe Survey
kA�*t rWC
�����a�,� � �p
Y. , f�: .,fin ,..�
�" y�
$32,000 $32,000
Poe Addendum l
Poe Add 1 Roadway.,`i�"'�?'k,�
,i'�r"
$1,735 $1,735
Poe Add 1 Survey
`` 'ai?,�;
v$,�'
$1,680 $1,680
Poe Addendum 2
Poe Add 2 Roadway
M� ;?_•,•_
"''Y *�"` ° :
$4,052 $4,052
,x..
rtf-
Poe Add 2 Retaining Wall
24538 $24,538
Sub Consultants
TEC
$14,175
$425
,,'-r: "�' `'`yF. $14,600
-�
Red Rock
$14,581
$437
.� �,�. `��•. •=:.`r -u�� ,.
�,„,���°��,'�.;. $15,018
Perez Consulting
$12,000
$360fix;
�x""��' $12,360
4
Meshek Consulting
g
$11,653
$350
`'``as "�`'� -- $12,003
Blackshare (Not to Exceed Task)
$50,000
$1,500
$51,500
TEC Signal Plans (NTE $15,000)
$15,000
$450.,,
5 -. •' "cw; $15,450
Addendum 1
Blackshare Enviromental Services
$7,185
7,185
TEC Traffic Study
$15,000
r�� � +r�,l � $15,000
Addendum 2
Alaback Design 1
$21,650
$650
�, ..� �,-�' $22,300
Total Fee $161,244 $4,172 $341,005 $506,421
Original Contract $429,931
Amendment 1 $25,600
Amendment 2 $50,890
Total $506,421
OKLAHOMA DEPARTMENT OF TRANSPORTATION
INVOICE
Make check PAYABLE and MAIL TO:
Oklahoma Department of Transportation
Comptroller Division
200 N. E. 21s' Street
Oklahoma City, OK 73105 -3204
To:
CITY OF OWASSO
Division Invoice No.
29326(05) -2
P O BOX 180
Division Name:
Local Government
OWASSO, OK 74055 -0180
Date:
3/19/18
Description — Explanation of Charge
Quantity Price Each Total
Due Date: UPON RECEIPT
C —1431 -
DESIGN AMENDMENT 92 — POE & ASSOCIATES
E 76th Street N, Widening and Reconstruction
From US 169 to N 129th E Avenue
TOTAL CONTRACT AMENDMENT #2 AMOUNT
$50,890
(Less 80% Federal Funds)
($40,712)
City Funds Now Due
$10,178
Invoice Total $10,178
Accounting Use Only
Distribution of Copies:
Purchaser
Remit with Payment
Division Project File
Division Accounting
Division Acetg- Invoice File
Comptroller
CMPT -IV 6349 11194
SUPPLEMENTAL AND MODIFICATION AGREEMENT NO. 2
TO PROVIDE ADDITIONAL ENGINEERING SERVICES UNDER
AN ORIGINAL ENGINEERING CONTRACT NO. 1431
PRELIMINARY ENGINEERING PROJECT NO. STP- 272B(052)IG
JOB PIECE NO. 29326(05)
TULSA COUNTY
This Supplemental Agreement entered into by and between the City of Owasso, and Poe and
Associates Inc., referred to as the Consultant, said parties being the same who executed
Engineering Contract No. 1431.
WITNESSETH:
WHEREAS, it is deemed necessary by the City and in order to provide additional preliminary
engineering services, it is necessary to modify Engineering Contract No. 1431.
The not to exceed compensation under Section 4, Compensation, of the Engineering Contract
shall be adjusted through this Supplemental Agreement No. 2, Attachment D2.
Total Supplemental 2 Amount: $ 50,890.00
Previous Contract Amount: $455,531.00
Total Contract Amount: $506,421.00
WHEREAS, under the terms of Section 18: Integration and Modification, it was agreed that
revisions to the original contract would be executed with the same formality as the original
contract prior to the changes becoming effective.
WHEREAS, the Consultant is directed to make the necessary changes noted above as part of
Engineering Contract No. 1431.
NOW, THEREFORE, it is mutually agreed by and between the parties hereto:
A. Attachment B has been modified.
B. Attachment D has been modified with attachment D2.
C. A not to exceed amount of FIFTY THOUSAND EIGHT HUNDRED NINETY
DOLLARS ($50,890.00) shall be necessary for the revisions covered under this
Supplemental Agreement No. 2.
D. Partial payment for these revisions will be in accordance with "Schedule of
Progressive Payments" for Engineering Contract No. 1431.
E. The City will pay the sum of FIFTY THOUSAND EIGHT HUNDRED NINETY
DOLLARS ($50,890.00) for additional services under the terms of this
Supplemental Agreement No. 1 .
F. Attachment E1 - Key Personnel, and Attachment E2 - Sub - Consultant
Participation, have been modified.
G. That Engineering Contract No. 1431 is hereby modified as above described, said
Contract in all other respects be unchanged and in full force and effect.
THIS SPACE LEFT BLANK INTENTIONALLY
IN WITNESS
�� day
HEREOF: T is Supplemental Agreement is executed by the Consultant on the
of r f 2018, and the City on the 17th day of
2018.
3- ►Z43y7
STATE OF
COUNTYOF nk-la- korytAl )
Subscribeg,nd sworn before the undersigned
on the ,3 day of 20_S
Consultant:
Poe and Associates Inc.
4L
Attest:
Secretary (If Corporation)
y IIIYI /ly „'i
Notary PublicEwaveerm
My Commission Expires: 031Z$1Zozo
Hxxwnnml ^ °•
My Commission Number: �7,Ob3bSZ
CITY OF OWASSO APPROVALS:
RECOMMENDED FOR APPROVAL:
4/17/18
City Mayor _ Lyndell Dunn Date
APPROVED AS TO FORM AND LEGALITY:
4/17/18
City Attorney_ Julie Lombardi Date
APPROVED:
City Clerk - Sherry Bishop Date
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 76TH STREET NORTH WIDENING AND REVONSTRUCTION PROJECT
ENGINEERING CONTRACT NO. 1431 - SUPPLEMENT 2
ATTACHMENT B
Poe & Associates will perform all engineering and drafting services required to prepare complete detailed construction plans,
specifications, and bidding documents for the widening and reconstruction of E 761, Street N, from US 169 to N 129" E
Avenue; JP 29326(04), Project Number J2- 9326(005)G.
All design will be in English units in accordance with the current `Oklahoma Department of Transportation (ODOT) Design
Manual', `AASHTO Policy on Geometric Design of Highways and Streets', `AASHTO LRFD Bridge Design Specifications"
including current interims, the `Manual on Uniform Traffic Control Devices', all applicable ODOT policies and procedures,
and City of Owasso standards.
Specifically, Amendment #2 services will include the following items:
• LANDSCAPING
Alaback Design in conjunction with Poe will provide design and complete hardscaping, planting and irrigation
construction documents for the medians related to the project extents. This includes Lump Sum amounts for design and
construction plans and Hourly NTE for limited construction administration services.
• ADDITIONAL RETAINING WALL
The original scope of work included approximately 500' of retaining wall ranging from 2' to 6' tall. The proposed
locations included a wall adjacent to the Owasso Cemetery (Wall B) and one on the south side of the road near the
Rental Store property. The Rental Store Property location was subsequently deleted and design of a wall approximately
250' long and 6' tall was designed in its place (Wall C, STA 27 +23.44 to 29 +79.19).
Currently, the area next to the Rental Store retaining wall has changed size and is proposed to be added back into the
scope of work (Wall A, approximately 200' in length from 2' to 12' tall) The design and construction plans for this wall
is proposed to be a Lump Sum amount.
Ild
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 76TH STREET NORTH WIDENING AND REVONSTRUCTION PROJECT
ENGINEERING CONTRACT NO. 1431 - SUPPLEMENT 2
ATTACHMENT D2
COMPENSATION
For the purpose of partial payments as provided in this schedule, these amounts will be
used:
1.1. Roadway Design (Poe) $ 4,052.00 Lump Sum
1.2. Retaining Wall (Poe) $24,538.00 Lump Sum
1.3. Hardscape /Median (Alaback) $22,300.00 Lump Sum
CONTRACT TOTAL $50,890.00 NTE
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 76TH STREET NORTH WIDENING AND REVONSTRUCTION PROJECT
ENGINEERING CONTRACT NO. 1431 - SUPPLEMENT 2
ATTACHMENT E1
KEY PERSONNEL
Name, Telephone Number, Fax, Cell
Key Personnel
Performance
Characteristics
Primary Location Where
Phone Number and E -Mail Address
Classification
(Job
Work Will Be Completed
Description)
(physical Address)
Poe and Associates, Inc.
Helene Murdock, PE
(405)949 -1962
Principal in
Charge
1601 NW Expressway,
FAX (405)949 -2376
Principal
Ste 400
CELL (405)205 -6028
Project Management
Oklahoma City, OK 73118
Helene.murdock@poeandassociates.com
Bill Weatherford, PE
Project
Project
Management
(918)665 -8800
Manager
(Roadway)
Lead
4606 S. Garnett Rd.,
FAX (918) 665 -6076
Senior
Roadway /Civil
Tulsat . 6 74146
bill. weatherford @poeandassociates.com
Engineer
Design
Plan Reviews
Rusty Akerman, PE
(918)665 -8800
Roadway /Civil
1601 NW Expressway,
FAX (918)665 -6076
Project Engineer
Design
Ste 400
Oklahoma City, OK 73118
Rusty.akerman@poeandassociates.com
Scott Donwerth, PE
405 949 -1962
( )
Project
Bridge /Structural
1601 NW Expressway,
FAX (405)949 -2376
Structural
Engineer
Design
Oklahoma City, Ste 400
0 73118
Scott.donwerth@poeandassociates.com
Justin L. Talcott, PLS
405 949 -1962
( )
Survey Party
Chief. LS!
Supervise
1601 NW Expressway,
FAX (405) 608 -0380
Survey Crew/
Ste 400
Cell: (405) 641 -3848
Survey Crew (2
Survey
Oklahoma City, OK 73118
justin.talcott@poeandassociates.com
Mike Watson, PLS
(918)665 -8800
Survey Party
Supervise
1601 NW Expressway,
FAX (918)665 -6076
Chief, LS Survey
Survey Crew
Ste 400
Crew (2 -man)
Survey
Oklahoma City, OK 73118
Mike.watson@poeandassociates.com
Name, Telephone Number, Fax, Cell
Key Personnel
Performance
Characteristics
Primary Location Where
Phone Number and E -Mail Address
Classification
(Job
Work Will Be Completed
Description)
(physical Address)
Red Rock Consulting LLC
Kristi Bumpas, PE
(405)562 -3328
Geotechnical
7042 Highwater Circle,
CELL (405)264 -3064
Engineering
Suite B
kkb @redrockgeo.com
Services
Edmond OK 73034
Blackshare Environmental
Derek Blackshare
Senior Oversight
(918)388 -0970
Coordination w
FAX (918)388 -0971
Principal
ODOT /POE
Review /approve
5121 S Wheeling Ave
CELL (918)640 -0152
all reports
Tulsa OK 74105
dblackshare @blackshare - env.com
oversee public
meetings
Carmelo Perez
Carmelo Perez II
Title Research,
(405)728 -1616
Right of Way
7313 NW 110 Street
FAX (405)728 -7671
Owner
Plans,
Oklahoma City OK 73162
CELL (405)205 -8627
Instruments of
cpii@cox.net
Conveyance
Meshek and Associates LLC
Principal in
William T. Meshek, PE, PLS
Charge
Project
Meshek Associates
(918)392 -5620
Project Principal
Management
1437 South Boulder Ave,
tmeshek @meshekengr.com
ll
Lead
Ste 1080
Tulsa, ulsa, OK 74119
Civil Engineer
Traffic Engineering Consultants Inc.
Wayne Russell, PE, PTOE
(405)720 -7721
Principal
Design Study
6000 S Western, Ste 300
FAX (405)823 -1052
Oklahoma City OK 73139
wrussell@tecokc.com
ADD: Alaback Design Associates, Inc.
Dan Alaback
Phone: 918 - 742 -1463
Principal
Landscape
3202 East 215' St. Ste 100
FAX: 918 - 742 -1479
Landscape
Architecture,
Tulsa, OK 74114
Cell: 918-630-0913
Architect
Management
Dan alaback@aiabackdesign.com
Mike Peters
Landscape
Landscape
3202 East 21s' St. Ste 100
Phone 918- 742 -1463
Architect
Architecture
Tulsa, OK 74114
Fax: 918- 742 -1479
Mike eters alabackdesi n.com
Name, Telephone Number, Fax, Cell
Key Personnel
Performance
Characteristics
Primary Location Where
Phone Number and E -Mail Address
Classification
(Job
Work Will Be Completed
Description)
(physical Address)
Jason Dickinson
Landscape
Landscape
Phone: 918- 742 -1463
Architect
Architecture
3202 East 2151 St. Ste 100
Fax: 918- 742 -1479
Tulsa, OK 74114
Jason.dickinson@alabackdesign.com
Ben Crosby
Landscape
Landscape
Phone: 918 - 742 -1463
Design
Designer
3202 East 2151 St. Ste 100
Fax: 918- 742 -1479
Tulsa, OK 74114
Ben crosby@alabackdesign.com
Starla Fussell
Landscape
Landscape
Phone: 918- 742 -1463
Architect
Architecture
3202 East 215' St. Ste 100
Fax: 918 - 742 -1479
Tulsa, OK 74114
Starla fussell@alabackdesign.com
Bryan Neely
Landscape
Landscape
Phone: 918- 742 -1463
Designer
Designer
3202 East 2151 St. Ste 100
Fax: 918- 742 -1479
Tulsa, OK 74114
Bryan neely@alabackdesign.com
Kristine Todd
Phone: 918- 742 -1463
Office
3202 East 2151 St. Ste 100
Fax: 918 - 742 -1479
Administration
Administration
Tulsa, OK 74114
Kristine todd @alabackdesign.com
Changes must be approved by the Department.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 76TH STREET NORTH WIDENING AND REVONSTRUCTION PROJECT
ENGINEERING CONTRACT NO. 1431 - SUPPLEMENT 2
ATTACHMENT E2
SUB - CONSULTANT PARTICIPATION
FIRST TIER SUB - CONSULTANT PARTICIPATION
The table presents the following sub - consultant participants in this offer and any
resulting contract.
Type of Work to be
ii
c
o o
c ,.
Z
Name of Business
performed, Project
a
Z
a to
Vl
o
Address where work
Component, Job Piece
Y m
to o`
}
will be performed
No., Project Component
E
m
R ?
w
Job No.
w
v
0
p
Geotechnical Studies
$14,581.00
Unit Rate
Y
Y
Red Rock Consultants
PO Box 359
Edmond OK 73003
Traffic Engineering
Traffic studies, traffic
$15,000.00
Lump
N
Consultants
engineering
Sum
Y
6000 S Western., Ste 300
Oklahoma City OK 73139
Meshek
Hydraulics
$11,653.00
Lump
Y
Y
1437 S. Boulder Ave, Ste
Sum
300
Tulsa OK 74119
Mel Perez
Right -of -Way Plans
$12,000.00
Unit Rate
Y
N
7313 NW 110' St
Oklahoma City OK 73162
Blackshare
Environmental Services
$7,185.00
Hourly
Y
N
5601 NW 172"' St, Ste 312
Oklahoma City OK 73132
ADD: Alaback Design
$21,650.00
Lump
Y
N
Associates, Inc.
Landscape Architecture,
Sum
3202 East 21s' St., Ste
Management
100
Tulsa Ok 74114
Submitted by: Amanda Houska Date: 03/08/2018
Total Contract Value: $506,421.00 D.B.E. Goal: 0%
POE & ASSOCIATES, INC.
Consulting Engineers
Scope of Services
for
Professional Engineering Services
to perform
EC 1431, Amendment #2
E 76`h Street N, Widening and Reconstruction
From US 169 to N 129`h E Avenue
forthe
City of Owasso
Poe & Associates will perform all engineering and drafting services required to prepare complete detailed
construction plans, specifications, and bidding documents for the widening and reconstruction of E 76"
Street N, from US 169 to N 129" E Avenue; JP 29326(04), Project Number J2- 9326(005)G.
All design will be in English units in accordance with the current 'Oklahoma Department of Transportation
(ODOT) Design Manual', 'AASHTO Policy on Geometric Design of Highways and Streets', 'AASHTO
LRFD Bridge Design Specifications" including current interims, the 'Manual on Uniform Traffic Control
Devices', all applicable ODOT policies and procedures, and City of Owasso standards.
Specifically, Amendment #2 services will include the following items
• LANDSCAPING
Alaback Design in conjunction with Poe will provide design and complete hardscaping, planting and
irrigation construction documents for the medians related to the project extents. This includes Lump
Sum amounts for design and construction plans and Hourly NTE for limited construction
administration services.
• ADDITIONAL RETAINING WALL
The original scope of work included approximately 500' of retaining wall ranging from 2' to 6' tall. The
proposed locations included a wall adjacent to the Owasso Cemetery (Wall B) and one on the south
side of the road near the Rental Store property. The Rental Store Property location was
subsequently deleted and design of a wall approximately 250' long and 6' tall was designed in its
place (Wall C, STA 27 +23.44 to 29 +79.19).
Currently, the area next to the Rental Store retaining wall has changed size and is proposed to be
added back into the scope of work (Wall A, approximately 200' in length from 2' to 12' tall) The
design and construction plans for this wall is proposed to be a Lump Sum amount.
Page 1 of 1
PEAL People -REALC acter -REAL COmmunily
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Roger Stevens
Public Works Director
SUBJECT:
Right -of -Way Acquisition -Parcel 10
Garnett Roadway Improvement Project from E 106 St to E 1 16 St N
DATE:
April 13, 2018
BACKGROUND:
City staff is acquiring right -of -way and easements for Garnett Roadway Improvements from E
106 St N to E 116 St N. The negotiations to purchase land from Bob Allen for 11,060.13 square feet
of right -of -way, including 3,301.52 square feet of utility easement, have been successfully
completed and staff is seeking City Council authorization to purchase the land. The property is
located on Garnett Road at approximately E 112 St N.
NEGOTIATION /PURCHASE PRICE:
The first offer for right -of -way was $1.00 per square foot, for a purchase price of $11,060.00. In
addition to the cost of right -of -way, compensation for easement and damages in the amount of
$3,240.00 was negotiated, for a total offer of $14,300.00. Mr. Allen rejected the offer and
requested a second offer from the City.
Following discussions, Mr. Allen accepted a total offer of $29,412.78 - which calculates to $2.01
per square foot for right -of -way.
FUNDING:
Funding for this purchase is included in the project budget from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with Bob Allen for the acquisition of right -of -way,
easement, and compensation for damages in the amount of $29,412.78 and authorization for
payment.
ATTACHMENTS:
Site Map
Agreement Letter - Allen
Land Acquisition
1" = 376 ft
Bob Allen Parcel
Plummer and Bailey Parcel
04/05/2018 -T
This map may represents a visual display of related geographic information. Data provided here on Is not guarantee of acutual field wndMons. To be sure of complete accuracy, please contact the
responsible MAP, most up-to-date mfonnation.
January 29, 2018
Bob Allen
11125 N. 113 °i East Ave.
Owasso, OK 74055
RE: City of Owasso Road Widening Project
100h to 116'^ North Garnett Road — Parcel 9
Dear Mr. Allen:
I appreciate your work on this project and I have presented your thoughts to Roger
Stevens, Public Works Director.
I have previously included information that shows you the location of the right of way
and easements that are needed for this project.
Based on the conversations, The City of Owasso will increase the amount offered to
you, Therefore, the City of Owasso is pay $25.421.78 for the needed right of way and
easements for this project. The City will also construct the driveway approach on the
dividing line of you and the north p operty9 ners �TA�hi�s should closely line up with
I I2'h Street to the west. P145 ->� W 0 U - 'f
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the
check can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely, Agreed to:
LAI
Bob Allen Date
Mike R. Craddock
Terra Acquisition Services
Cc Roger Stevens, Public Works Director
City of Owasso
mike @terraacquisition.com • 918.605.1436 •8458 S. College Avenue • Tulsa, OK 74137
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CUSDDMBR IB RESPONNIOYS, P06 LOCAl7N0 tLi0PBE11f L1N88
CIISTOW.R WIMIRE TEERE ❑, JOB STAYM
DIGCM.G CONDITIONS
ROLE ❑ DIRT ❑._ •ASPMLT ❑, CONCRETE ❑
OATRS RINGBS
AMOIW CNMNLINR LENGTH /SIZE /TYPE
POST
TERpOfNAL
GATE
TOPSAIL
FABRIC
. ORNAMENTAL IRON
PICK PICKO
RAY.
FINIAL
STYLE
WOOD
PObT
PICRST
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COaRI>T.N7a, '
SUPERSTAR
' OPBRAXOPS
TYPE
" ESTIMATOR
fASRRTY PENCE le ant reuponsOSaforspdakler lhaa or undo V;-d U6116C not footed by OHM
WS PROPOSE hereby to lbraish metedal and laborinmccordsom trlth tbembo0eepee0lmdmnyfor theoam pfr ��GNNI� "/'• �' {1.',�ZC
_PAYMENT TER M& Half down. Balance due upon completian u ntwo otherwise swtd DOLUM 9
ACCEPfANCB'OP PBOPOSAL —ThB mbow pdeea,mplidamtlmu aad wndittotu PlP pR.(meDYrj'mpb•mr. amretfi'AerWtad. _
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AOTEORfZL'D SIGNiY R - -DATR
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60
ii•
EXHIBIT "A"
DWNER:
EAST 116TH STREET HORTH
808 G. AND DEEANN G. ADEN
rc
MAILING ADDRESS:
�, B
11125 N 113TH E AVE
u
OWASSO, OK 74055
STATEMENT OF BEARINGS
`
ALL BEARINGS ON THIS PLAT OF SURVEY
- EAST 106TH STRECT MORTH
ARE BASED UPON THE OKLAHOMA STATE
LOCATION MAP
PLANE COORDINATE SYSTEM.
I
1
II
1
I
I SECT /ON (NE
I
1
1
1 N88' 45' 20 "E
I
33.50'
PROPER TY LINf
II
EXfSTINGF /GNT OF I ✓AY
i
—
1 S1' 24' 58 "E
1 330.15'
x
N1' 24' 58 "W
ti
330.15
W
9 PROPOSED RIGHT OF WAY
rt
I
' S88' 45' 20 "W
L
33.50' vROVERrr uNE
I
1' PO /NT OF BEGINNING
I
11 _
11 POINT OF,� N£/CEO/ENT
I
i' SOUTM ✓FST CORNER OF THE
1i NOR TM✓EST 0UAR TER (SW /4/
O
'L SECTION OH,, T -TI -N, R -14 -E
00
_ -
I �
r MpP
I
I K
H
Q
11
CO
1T
II0
h
J
�
1
i
GRAPHIC SCAt&
i unrn 1
McCLELLAND
PARCEL:9
1 DATE: 1 2016
K`N'
OKAV
CONSULTING
SCALE: 1:200
ENGINEERS INC.
cxecKEO9Y: s.M.x.
EXHIBIT 11B
9) PROPOSED RIGHT OF WAY
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM. Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Northwest Quarter (NW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 88' 35' 02" E a distance of 16.50 feet to the point of beginning;
thence, N 01' 24' 58" W a distance of 330.15 feet; thence, N 88' 45' 20" E a
distance of 33.50 feet; thence, S 01' 24' 58" E a distance of 330.15 feet;
thence. S 88' 45' 20" W a distance of 33.50 feet to the point of beginning.
Said area containing 11060.13 square feet (0.25 acres), more or less.
CONSULTING
EXHIBIT 99 c ))
OWNER.
BOB G, AND DEEANN G. ALLEN
MAILING ADDRESS: z,
11125 N 113TH E AVE
OWASSO, OK 74055
STATEMENT OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY
ARE BASED UPON THE OKLAHOMA STATE
PLANE COORDINATE SYSTEM.
LOCATION MAP
------- t------------------------------------------
I d
II ,�
Q �
110
I
I 1�
Z
I Cc u
I Q +I
cD ,
Il0 u
o t�
J I
ii
QUARTER ISW 141
EAST 110TH STREET
CONSULTING
ENGINEERS,I
s�aaa>am�
EAST 110TH PLACE NORTH
;TH
GRAPHIC SCALE
_ _ I�ttttl
11¢4 � 9W 11
(I I
N8.8 00' 45" 20 "E
10.
PRO:ryyL"ME'
II
N1' 24' 58V
330.15'
St' 241 58 "E
330.15'
9.1 PROPOSED UTILITY EASEMENT
S88' 45' 20 "W
10.00
PR----
-
-
_ _
_ _
- -
- -
-
I d
II ,�
Q �
110
I
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I Q +I
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ii
QUARTER ISW 141
EAST 110TH STREET
CONSULTING
ENGINEERS,I
s�aaa>am�
EAST 110TH PLACE NORTH
;TH
GRAPHIC SCALE
_ _ I�ttttl
11¢4 � 9W 11
EXHIBIT "D"
9.1) PROPOSED UTILITY EASEMENT
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the Southwest corner of the Northwest Quarter (NW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 88' 35' 02" E a distance of 50.00 feet to the point of beginning;
thence, N 01' 24' 58" W a distance of 330.15 feet; thence, N 88' 45' 20" E a
distance of 10.00 feet; thence, S 01' 24' 58" E a distance of 330.15 feet;
thence, S 88' 45' 20" W a distance of 10.00 feet to the point of beginning.
Said area containing 3301.52 square feet (0.08 acres), more or less.
CONSULTING
EXHIBIT
AtlJ
OWNER:
xu E
E T 11654 STREET NORTH
BOB G. AND DEEANN G. ALLEN
g
<
r
MAILING ADDRESS:
;, $
11125 N 113TH E AVE
v
OWASSO, OR 74055
x
STATEMENT OF BEARINGS
°z
ALL BEARINGS ON THIS PLAT OF SURVEY
a ST MM STREET NORM
ARE BASED UPON THE OKLAHOMA STATE
LOCATION MAP
PLANE COORDINATE SYSTEM.
1
i
1
I
I
I '
SECT ON UN£
1
9. TEMPORARY CONSTRUCTION EASEMENT
II'
I
i N88' 45' 20 "E
5.00'
II
St' 23' 15'E
19.39'
III
PROP£R Ty IwE
N1' 24' 58 "W
11
19.40'
S88' 36' 45"W
}
4.99'
'
I PO /NT OF B£G /NN /NG
o
�
i
I
y
I
I
X/ / R/ HT F I AY pAOP£RTY LINE
I
II
it
II
I
NTO O M
I
I
i � SOHIJES OF THE
SOUT T CORNER 1 IF
NORIMYESTt R
I O
-21- 14-E
'L _ _ SECTION 08, T -2t -N R -K -£ --
�
IG4tiN
I I
—
I
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11
z
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0
I I z
I
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J
1
II
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GRAPHIC SCALE
m.e rtvw'�.
r
MCCLELLAND
PARCEL:9
DATE: 1112018
REV:
DRAWNRY: C.D.G.
WE CONSULTING
SCALE: 1:200
rsraam re /Tarr ENGINEERS INC.
CHECKED 6Y: AM.H.
EXHIBIT 19F"
9.21 TEMPORARY CONSTRUCTION EASEMENT -
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Northwest Quarter (NW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 58" W a distance of 310.75 feet; thence, N 88' 35' 02" E a
distance of 60.00 feet to the point of beginning; thence, N 01' 24' 58" W a
distance of 19.40 feet; thence, N 88' 45' 20" E a distance of 5.00 feet;
thence, S 01' 23' 15" E a distance of 19.39 feet; thence. S 88' 36' 45" W a
distance of 4.99 feet to the point of beginning. Said area containing 96.97
square feet (0.001 acres), more or less.
MCCLELCAND FARCEt:9 DATE: ll 2016
MEECONSM REV' DRAWN C.D.G.
scnLE: l:2 ;zoo
� ENGINEERS INC, CMhcmu sv: s.M.e.
RPo-R£ALC utter -REAL Community
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Roger Stevens
Public Works Director
SUBJECT:
Right -of -Way Acquisition
Garnett Roadway Improvement Project from E 106 St to E 116 St N
DATE:
April 13, 2018
BACKGROUND:
City staff is acquiring right -of -way and easements for Garnett Roadway Improvements from E
106 St N to E 116 St N. Negotiations to purchase land from the Plummer /Bailey Family for
11,060.46 square feet of right -of -way, including 3,301.75 square feet of utility easement, have
been successfully completed and staff is seeking City Council authorization to purchase the
land. The general location of the property is Garnett Road and just northeast of E 112 St N.
NEGOTIATIONS /PURCHASE PRICE:
The first offer for right -of -way was $1.00 per square foot, for a purchase price of $11,060.00. In
addition to the right -of -way cost, compensation for easement and damages in the amount of
$3,240.00 was negotiated, for a total offer of $14,300.00. The family rejected the offer and
requested a second offer from the City.
Following additional discussions, the family accepted a total offer in the amount of $29,413.67 -
which calculates to be $2.01 per square foot for right -of -way.
FUNDING:
Funding for this purchase is included in the project budget from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with James Bailey, Bobbie Bailey and Leo
Plummer for the acquisition of right -of -way, easement, and compensation for damages in the
amount of $29,413.67 and authorization for payment.
ATTACHMENTS:
Site Map
Agreement Letter
Land Acquisition
V = 376 ft
Bob Allen Parcel
Plummer and Bailey Parcel
04/05/2018
This map may represents a visual display of related geographic Information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contactthe
responsible staff far most up- to-date information.
January 29, 2018
James W. & Bobbie Jean Bailey & Leo N. Plummer
11411 East 99111 St. North
Owasso, OK 74055
RE: City of Owasso Road Widening Project
106'' to 116 °i North Garnett Road — Parcel 11
Dear Mr. & Mrs. Bailey and Mr. Plummer:
I appreciate your work on this project and I have presented your thoughts to Roger
Stevens, Public Works Director.
I have previously included information that shows you the location of the right of way
and easements that are needed for this project.
Based on the conversations, The City of Owasso will increase the amount offered to
you. Therefore, the City of Owasso is pay $25,422.67 for the needed right of way and
easements for this project. The City will also construct the driveway approach on the
dividing line of you and the notch property owners. This should closely line up with
11211' Street to the west. PW -�- 4k'f_J"1U_.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the
check can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely,
Mike R. Craddock
Terra Acquisition Services
Cc Roger Stevens, Public Works Director
City of Owasso
Agreed to:
J mes W. Bailey Date
JZ
Bobbie Jean Bailey Da e
C:36a 24, Pjwg"V� 3 -2
Leo Plummer Date
mike®terraacquisition.com • 918.605.1436 a 8458 S. College Avenue * Tulsa, OK 74137
ri�_L_I' O'i �rj �O �tl'V4JJPJ
C% INC, .. —
Cix ,� p. � ccc a„o tai a�ti�a�e a 'C'all:oavi0n 19.7 R1 37]^4888 :F&x.(918) 396 -2354
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Cl>`JI'OM D
DATE )— —1
S .. PRO �
ADDRESS IJI C
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I T
TYP ' S
SPECIAL INMUCTICINS. L
FOLWIVGROUND ❑ R
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IrfJLiTIEe '
'DIRECTIONS - "
CURTOMLR WILL BE THERE ❑, JOB SrAKW6 ❑
DIGGINA CONDITIONS
�rf, �
�_.___...,.._......_...� ,r.
EXHIBIT
99 e 99
OWNER, 1/77
O
14 E
�nsr I IfiiH SIRM NOWH
NELSON K AND LORI BRYANT PLUMMER
MAILING ADDRESS:
T k
11411 E 99TH ST N
�� B
OWASSO, OK 74055 _
STATEMENT OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY
r T loam SHEET rcoRm�
ARE BASED UPON THE OKLAHOMA STATE
LOCATION MAP
PLANE COORDINATE SYSTEM.
I
I
I
I
I�
J EAST 113TH STREET
P �R¢5
GERMPN
1
J 1 SE[T /ONL /NE
I
i N88' 43' 18 "E
J 33.50'
-` ' I -- - — - - - -------------------------
- - - — — - -
'
iGHTG WAY PROPERTYLINE
1
1
I Si 24' 58 "E
330.17'
"W
i
Nt' 24' 58
330.15'
$
I
4
I{
i 11 PROPOSED RIGHT OF WAY
it PRGPERTYLINE
^�
J j SSE' 45 20"W
—
J I 33.50'
J J PO T OF BEGINNING
J I I
J I t I OFCONMEN
5WF K£5T ER OF F HE
NRTMI OUARF )
SECTON 08. T -21-N, R -14-E
11
ii EAST 110TH PLACE NORTH
P—:�]
EH
Ca I 111
1IIC scA
O
Z
McCLEL
I DATE: 11/3/2016
mar CONSULTING
Rte'
DRAWNSY C.D.G.
1
sraLe 00
12:
er o enmseorc ENGINEt
I CHECKED BY: S.M.H.
EXHIBIT 9999
11) PROPOSED RIGHT OF WAY
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IN, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Northwest Quarter (NW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 58" V1 along the west line of said Northwest Quarter (NW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 330.10 feet; thence, N 88' 43' 18" E a distance of 16.50 feet to
the point of beginning; thence, N 01' 24' 58" W a distance of 330.15 feet;
thence, N 88' 43' 18" E a distance of 33.50 feet; thence, S 01' 24' 58" E a
distance of 330.17 feet; thence, S 88' 45" 20" W a distance of 33.50 feet to
the point of beginning. Said area containing 11060.46 square feet (0.25 acres),
more or less.
McCLELLAND PARCEL: 11 DATE: 1312016
CONSULTING REV: DMWN BY: C.D.G.
sCAIE: 7:200
sc somsev ENGINEERS INC. CHECKED OY: S.M.H.
EXHIBIT 59 C
DOWNER,
NELSON K AND LORI BRYANT PLUMMER
MAILING ADDRESS: R1
11411 E 99TH ST N n
OWASSO, OK 74055
STATEMENT OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY
ARE BASED UPON THE OKLAHOMA STATE
PLANE COORDINATE SYSTEM.
.1 U
EAST 11
I
I
1
1 1 sECnm
1 i
STREET GRti6
GtiaMPN P
LOCATION MAP
( N
i _
N88' 43' 18 "E
10.00'
J
EX/s wwi R/6HT OF WA Y PROPERTYLINE
St' 24' 58 "E y
330.18'
I N
N1' 24' 58 "W W
330.17' rc
a
11.1 PROPOSED U
ll a
UTILITY E
11 \—S88' 45' 20 "W
I II 1 10.00'
1 I 1 PO /NT OF BEGfNN/NG
1 1
I
1 I1 1 POINTOEsrcomeRor
{ { s rmvEsTEORNER OF THE
I 1 NORTUM 08, n21-6, Rl14 -E
1 SECT /ON O6, T -21 -N, R -14 -f
II
(YI II
r I EAST 110TH PLACE NORTH
LLAA 11
II
1 I� GRAPHIC SCALE
S
O
Z
CONSULTING
cnmT.lrccoc I
EXHIBIT 311)"
1 1.1 i PROPOSED UTILITY EASEMENT
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma, Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Northwest Quarter (NW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 58" W along the west line of said Northwest Quarter (NW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 330.10 feet; thence. N 88' 43' 02" E a distance of 50.00 feet to
the point of beginning; thence. N 01' 24' 58" W a distance of 330.17 feet;
thence, N 88' 43' 18" E a distance of 10.00 feet; thence, S 01' 24' 58 " E a
distance of 330.18 feet; thence, S 88' 45" 20" W a distance of 10.00 feet to
the point of beginning. Said area containing 3301.75 square feet (0.08 acres),
more or less.
McCLELLAND PARCEL: it I DATE: 1111/2016
CONSULTWG REV:. aRAWNRY: C.O.G.
scale: 1:
e�oxrn oaex.. ENGINEERS INC, CHECKED RY: S.M.H.
RIn' -.0 ,m REAL Ca mmuNty
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition
E 116 St N Roadway Improvements from Garnett Road to N 129 E Ave
DATE: April 13, 2018
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for E 116 St N
Roadway Improvements from Garnett Road to N 129 E Ave. The purchase of 57,744 square feet
of right -of -way from Sandra Brooks has been negotiated and staff is seeking City Council
authorization to purchase the land. The general location of the property is E 116 St N and N 120
E Ave.
DESCRIPTION /PURCHASE PRICE:
The first offer for right -of -way was $1.65 per square foot, for the purchase price of $95,277.60. In
addition to the cost for right -of -way, compensation for easement and damages in the amount
of $102,722.40 was negotiated, for a total of $198,000.00. Ms. Brooks rejected the offer and
provided a counteroffer in the amount of $900,000.00.
Following the City's rejection of the counteroffer, Ms. Brooks provided an offer of $637,181.60, to
which the City countered at $308,609.75. Ms. Brooks rejected this offer and submitted an amount
of $350,000.00.
A final offer was made to Ms. Brooks in the amount of $325,000.00 - which calculates to $3.85 per
square foot for the needed right -of -way.
FUNDING:
Funding for this purchase is included in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with Sandra Brooks for the acquisition of right -of-
way, easement and compensation for damages in the amount of $325,000.00 and authorization
for payment.
ATTACHMENTS:
Site Map
Agreement Letter
Land Acquisition
1" = 376 ft
Sandra Brooks Parcel
04106/2018
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please comactthe
responsible staff for most up-to-date mformatlon.
April 3, 2018
Sandra. G. Brooks
Nick Lynch
PO Box 1978
Owasso, OK 74055
RE: City of Owasso
Garnett Road Widening Project
116N — 126M to Garnett Road Parcel 3
Dear Ms. Brooks & Mr. Lynch:
We very much appreciate your email offer on March 23, 2018. I have presented that
counter to Roger Stevens, Owasso Public Works Director.
Based on the review of the appraisal and what the other parcels have been paid, the City
will offer you a final amount of,$325,000,00 for the needed right of way and casements
for this project.
'Ibis amount includes the relocation of the fencing. As per our discussion, the utility
contractor will remove those impacted portions of the fence during the
constructionhclocation of the utilities. The utility contractor will place temporary
fencing up in the impacted areas. Before the road construction, you will remove the
existing fencing. If the fencing is not removed by you at the needed time of
construction, than the City may have its contractor remove the fencing and he held
harmless for its removal.
The City will also provide two additional curb cuts besides the current driveway as
discussed. The curb cuts will be located across from UP Street and toward the east
end of your property. The new driveway approach will be the same width as the current
driveway approach.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signal letter and the enclosed W -9 so the
check can be processed. It will lake about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely, Agreed: /
Mike Craddock Sandra G. Brooks Date � I/ �1/ �y
Term Acquisition Services 4
Cc Roger Stevens, Public Works Director
mike ®terraacquisition.com • 918.605.1436. 8458 S. College Avenue • Tulsa, OK 74131
E
R -14 —E
126th St
N
Project E 116th St N
a
Parcel Brooks Parcel -23586
Owner Sandra G Brooks
T
e
w
LU
Parcel
County Tulsa
5
N _
Sec. 5 T -21 —N, R -14—E, I.B. &M.
Zt
E
N
Legal Description: See Attached
»sth St
TRACT AREA
2,623,161.2 S.F. = 60.219 ACRES
PERMANENT RIGHT —OF —WAY
57,743.5 S.F. = 1.325 ACRES
STATUTORY RIGHT —OF —WAY
21,904.2 S.F. = 0.503 ACRES
COMBINED RIGHT —OF —WAY TOTAL
79,647.7 S.F. = 1.828 ACRES
REMAINDER AREA AFTER ACQUISITION
2,543,513.5 S.F. = 58.391 ACRES
PERPETUAL EASEMENT
9,900.0 S.F. = 0.227 ACRES
TEMPORARY RIGHT —OF —WAY
N/A S.F. = N/A ACRES
EXHIBIT FOR LEGAL
DESCRIPTION
a
�
W
UI
�
3
z Point of Beginning :
Z Perpetual Easement 1327.37' N 8846;14 E F
220' . ...
60.00' S 0173'35 E w
.�..
210'
t
o
I SOUTH LINE SE /4
60.00'N 017304'
4 1327.55' S 884634'
j� Point of Beginning !
Permanent Right —of —Way
! s r `� r t I r
FJ
JC) O, f�f \� r ;�f i��r
i
i
E55I On,9
44 e
o KEVIN M. d
-------- NEWLUN 1n
f 1289
0 200' ® PERM. R /W.
® ® TEMP. R /W.
KtaHO�
SCALE 1" =200' =PERP. ESMT. Sheet
1 of 2 Kevin M. Newlun, P.L.S. OK 1289
Benchmark Surveying and Land Services, Inc.
PERPETUAL EASEMENT
PERMANENT RIGHT —OF —WAY
P.O. Box 1078
OWASSO. OK 74055
PHONE:(918) 274 -9081 / FAX:(918) 274 -0807
Sec. 5, T -21 —N, R -14 —E, I.B. &M.
C.A. NO. 2235 — EXPIRES: 06 -30 -2018
TULSA COUNTY, OKLAHOMA
Project E 116th St N
Parcel Brooks Parcel -23586
Owner Sandra G Brooks
County Tulsa
Sec. 5 T -21 —N, R -14 —E, I.B. &M.
LEGAL DESCRIPTION
PERMANENT RIGHT OF WAY
A tract of land located in the Southwest Quarter of the Southeast Quarter (SW /4
SE /4) of Section Five (5) of Township Twenty —one (21) North and Range Fourteen (14)
East of the Indian Base and Meridian (I.B.&M.), according to the U.S. Government
Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
Beginning
at the SW
corner of the SE /4 of Sec. 5, T -21 —N, R -14
—E, I.B. &M.; Thence
N 01'13'04"
W along
the west line of the SW /4 of said SE /4 a distance
of 60.00 feet;
Thence N
88'46'34"
E a distance of 1327.37 feet to the east line
of said SW /4 SE /4;
Thence S
01'23'35"
E a distance of 60.00 feet to the SE corner
of said SW /4 SE /4;
Thence S
88'46'34"
W a distance of 1327.55 feet to the Point of Beginning, and
containing
1.828 acres, more or less
Basis of bearing
is the Oklahoma State Plane Coordinate System.
PERPETUAL EASEMENT
A tract of land located in the Southwest Quarter of the Southeast Quarter (SW /4
SE /4) of Section Five (5) of Township Twenty —one (21) North and Range Fourteen (14)
East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government
Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described
as follows:
Commencing at the SW corner of the SE /4 of Sec. 5, T -21 —N, R -14 —E, I.B.&M.;
Thence N 01'13'04" W along the west line of the SW /4 of said SE /4 a distance of
60.00 feet; Thence N 88'46'34" E a distance of 100.00 feet to the Point of
Beginning; Thence N 01'13'26" W a distance of 45.00 feet; Thence N 88'46'34" E a
distance of 220.00 feet; Thence S 01'13'26" E a distance of 45.00 feet; Thence S
88'46'34" W a distance of 220.00 feet to the Point of Beginning, and containing 0.227
acres, more or less
Basis of bearing is the Oklahoma State Plane Coordinate System.
I, Kevin M Newlun, P.L.S., Benchmark Surveying and Land Services, Inc., certify that
the attached legal description closes in accord with existing records,
representation of the real property as described, and meets the mini
standards for land surveying of the State of Oklahoma.
\ o —'Z- 4 — 1 `l ` KEV.IN M.
Signature Date �- NEWUH4
9 Kevin M Newlun, PLS OK 128 i LS 1389
C.A. No. 2235
Expires: 06 -30 -18 Dy:.'e
Sheet 2 of 2
Brooks Parcel- 23586.docx
LEGAL DESCRIPTION
PERMANENT RIGHT -OF -WAY
A tract of land located in the Southwest Quarter of the Southeast Quarter (SW /4 SEA) of Section
Five (5) of Township Twenty -one (21) North and Range Fourteen (14) East of the Indian Base
and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State
of Oklahoma; being more particularly described as follows:
Beginning at the SW corner of the SE /4 of Sec. 5, T -21 -N, R -14 -E, I.B. &M.; Thence N 01 °13'04"
W along the west line of the SW/4 of said SEA a distance of 60.00 feet; Thence N 88 °46'34" E
a distance of 1327.37 feet to the east line of said SW /4 SE /4; Thence S 01 023'35" E a distance
of 60.00 feet to the SE corner of said SW/4 SEA; Thence S 88 046'34" W a distance of 1327.55
feet to the Point of Beginning, and containing 1.828 acres, more or less
Basis of bearing is the Oklahoma State Plane Coordinate System.
PERPETUAL EASEMENT
A tract of land located in the Southwest Quarter of the Southeast Quarter (SW /4 SE /4) of Section
Five (5) of Township Twenty -one (21) North and Range Fourteen (14) East of the Indian Base
and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State
of Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SE /4 of Sec. 5, T -21 -N, R -14 -E, I.B. &M.; Thence N
01 °13'04" W along the west line of the SW /4 of said SEA a distance of 60.00 feet; Thence N
88 °46'34" E a distance of 100.00 feet to the Point of Beginning; Thence N 01'13,26" W a distance
of 45.00 feet; Thence N 88 °46'34" E a distance of 220.00 feet; Thence S 01013,26" E a distance
of 45.00 feet; Thence S 88 046'34" W a distance of 220.00 feet to the Point of Beginning, and
containing 0.227 acres, more or less
Basis of bearing is the Oklahoma State Plane Coordinate System.
Legal—Brooks Parcel -23586
LEGAL DESCRIPTION
PERMANENT RIGHT -OF -WAY
A tract of land located in the Southwest Quarter of the Southeast Quarter (SW /4 SE /4) of
Section Five (5) of Township Twenty -one (21) North and Range Fourteen (14) East of the Indian
Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County,
State of Oklahoma; being more particularly described as follows:
Beginning at the SW corner of the SE /4 of Sec. 5, T -21 -N, R -14 -E, I.B. &M.; Thence N
01 °13'04" W along the west line of the SW /4 of said SE /4 a distance of 60.00 feet; Thence N
88 °46'34" E a distance of 1327.37 feet to the east line of said SW /4 SE /4; Thence S 01 °23'35"
E a distance of 60.00 feet to the SE corner of said SW 14 SE /4; Thence S 88 °46'34" W a
distance of 1327.55 feet to the Point of Beginning, and containing 1.828 acres, more or less
Basis of bearing is the Oklahoma State Plane Coordinate System.
PERPETUAL EASEMENT
A tract of land located in the Southwest Quarter of the Southeast Quarter (SW /4 SE /4) of
Section Five (5) of Township Twenty -one (21) North and Range Fourteen (14) East of the Indian
Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County,
State of Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SE /4 of Sec. 5, T -21 -N, R -14 -E, I.B. &M.; Thence N
01 °13'04" W along the west line of the SW /4 of said SE /4 a distance of 60.00 feet; Thence N
88 °46'34" E a distance of 100.00 feet to the Point of Beginning; Thence N 01 013'26" W a
distance of 45.00 feet; Thence N 88 °46'34" E a distance of 220.00 feet; Thence S 01'13'26" E
a distance of 45.00 feet; Thence S 88 046'34" W a distance of 220.00 feet to the Point of
Beginning, and containing 0.227 acres, more or less
Basis of bearing is the Oklahoma State Plane Coordinate System.
fl6IIPmp1edR 6 aclerflfALCOmmunity
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Resolution 2018 -04, Rates and Fees
Parks, Community Center, Police Records, Cemetery and Old Central
DATE: April 13, 2018
BACKGROUND:
As part of an ongoing review of all rates and fees, changes were presented for review and
discussion at the March and April work session meetings. Resolution 2018 -04 would establish
rates and fees relating to use of park shelters, Community Center and Old Central meeting
rooms, fees charged by the police records division, and fees for Fairview Cemetery.
The schedule of current and proposed changes is attached. Proposed increases include fees
for: park shelter reservations, cemetery services and use of rooms at Old Central.
PARKS, RECREATION AND CULTURE:
Park shelters are available to be reserved by individuals or groups for private events. The fee for
a 2 -hour shelter reservation would increase from $25 to $30.
Ballfields at McCarty Park are no longer available to be reserved. Those fees would be deleted
from the fee schedule.
No rate changes are proposed for use of the Community Center meeting rooms reserved by
individuals or groups for private events.
POLICE RECORDS DIVISION:
No rate changes are proposed for the schedule of fees related to police records. Wording
changes would substitute "media' for the word "tape" and would clarify the application of a
minimum fee for research.
CEMETERY:
Fairview Cemetery fees for interment services and for burial spaces are proposed to increase.
The current interment fees were established in 2004 and the price of a burial space in 1986. The
fee for weekday interment services would increase from $400 to $600. Currently, no burial
spaces are available, but the rate is proposed to increase from $300 to $700.
Cemetery fees vary widely across the Tulsa metro area. Generally, fees at public or city owned
are less than fees at private cemeteries. Weekday interment services range from $250 (City of
Claremore) to $1,118 (City of Broken Arrow). All have restricted hours for services and charge
additional fees for overtime and Saturday services. The attached fee comparison includes the
city -owned cemeteries in Broken Arrow and Claremore and the privately -owned Graceland
Memorial Park Cemetery on E 116 St N in Owasso.
Currently, interment services may not be scheduled for Saturday afternoons. After hearing
Councilor comments and questions during the work session, the fees proposed for Saturday
afternoon services have been reconsidered and reduced. This proposal would make that
option available with fees for interment services and cremains services at $1,000 and $650
(reduced from the original proposal of $1,150 and $750).
OLD CENTRAL:
New fee increases are proposed for the rental of rooms and tables and chairs at Old Central.
The building is often used for weddings and private or family parties. Room rental is for a
minimum of four hours. City staff provides the set -up and take down of tables and chairs.
As a meeting /event facility, the city competes directly with other commercial businesses. Rate
recommendations are intended to keep rates within an accessible price range for families, but
not to compete unfairly with other commercial facilities in the community. A schedule of current
and proposed fees is attached.
RECOMMENDATION:
Staff recommends approval of Resolution 2018 -04, establishing rates and fees for Parks,
Community Center, Police Records, Cemetery and Old Central.
ATTACHMENTS:
Resolution 2018 -04
Schedule of Rates & Fees: Parks, Community Center, Police Records, Cemetery and Old Central,
dated April 13, 2018
Cemetery Fee Comparison, dated April 13, 2018
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2018 -04
A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
ESTABLISHING RATES, FEES AND CHARGES FOR PARKS, COMMUNITY CENTER, POLICE
RECORDS DIVISION, FAIRVIEW CEMETERY AND OLD CENTRAL BUILDING AND
ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the Council of the City of Owasso desires to establish following rates and fees
for users of city facilities and services.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
SECTION ONE:
From and after the effective date of this Resolution, the following rates and fees are established for
Park Shelters Reservations:
Park Shelter Reservation Fee
Base - first 2 hours
$30.00
Eagles Room - deposit
Per additional hour
$10.00
SECTION TWO:
From and after the effective date of this Resolution, the following rates and fees are established for
rental of Community Center facilities:
Eagles Room
Per hour
$20.00
Eagles Room - deposit
Per event
$50.00
Timmy & Cindy Room (Quilting room)
Per hour
$25.00
Timmy & Cindy Room - deposit
Per event
$50.00
Ram Room (Dining Room)
Per hour
$45.00
Ram Room - deposit
Per event
$100.00
Ram Room with Kitchen
Per hour
$90.00
Ram Room with Kitchen - deposit
Per event
$200.00
SECTION THREE:
From and after the effective date of this Resolution, the following rates and fees are established for
the Police Records Division:
Accident Report (citizen)
Per page
$0.25
Accident Report (insurance company)
$4.00
Incident Report
Per page
$0.25
Research Fees
Minimum fee - one hour
$15.00
Per hour additional
$15.00
Certified Copies
Per page
$1.00
Background Checks
$5.00
Audio Media
First hour
$25.00
Additional per hour
$5.00
Resolution 2018 -04
Page 1 of 3
Video Media 1 1 $25.00
Fingerprints Card Per Card $5.00
SECTION FOUR:
From and after the effective date of this Resolution, the following rates and fees are established for
the Fairview Cemetery:
Interment Services
Weekday
$600.00
Interment Services
Saturday AM
$850.00
Interment Services
Saturday PM
$1,000.00
Cremains Interment Services
Weekday
$300.00
Cremains Interment Services
Saturday AM
$500.00
Cremains Interment Services
Saturday PM
$650.00
Additional after 4pm Services
Per hour
$300.00
Burial Space
Per
1 $700.00
Re- purchase Burial Space
City pays to re- purchase
1 $300.00
SECTION FIVE:
From and after the effective date of this Resolution, the following rates and fees are established for
rental of Old Central Building facilities:
Auditorium
Rental for 4 hours
300.00
Per each additional hour
$45.00
Damage deposit
$300.00
North Hall
Rental for 4 hours
$120.00
Per each additional hour
$35.00
Damage deposit
1100.00
Kitchen
Rental for 4 hours
$75.00
Per each additional hour
125.00
Furniture —
Round table w/ chairs
Per table w/ 8 chairs
$12.50
Rectangular table w/ chairs
Per table w/ 8 chairs
$12.50
Round table only
Per table
$5.00
Rectangular table only
Per table
15.00
Chairs
Per chair
$1.25
Dance Floor
Per event
$350.00
SECTION SIX:
Provisions of this Resolution shall become effective July 1, 2018.
APPROVED AND ADOPTED this 17th day of April, 2018
Lyndell Dunn, Mayor
Resolution 2018 -04
Page 2 of 3
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Resolution 2018 -04
Page 3 of 3
City of Owasso -- Rates & Fees
Parks, Community Center, Police Records, Cemetery and Old Central
April 13, 2018
Parks
Shelter Fee
McCarty Park - baseball /softball fields
Daylight use
Night use
Community Center - Room Rental
Eagles Room
Eagles Room - deposit
Timmy & Cindy Room (Quilting room)
Timmy & Cindy Room - deposit
Ram Room (Dining Room)
Ram Room - deposit
Ram Room with Kitchen
Ram Room with Kitchen - deposit
Police Department - Records Division
Accident Report (citizen)
Accident Report (insurance company)
Incident Report
Research Fees
Certified Copies
Background Checks
Audio Media
Video Media
Fingerprints per card
Current
Proposed
Notes
Last Change
Base - first 2 hours
$25.00
$30.00
Increase
2007
Per additional hour
$10.00
$10.00
No Change
2007
Per two hours
$10.00
delete
Fields not available
2001
Per two hours
$25.00
delete
Fields not available
2001
Per Hour
$20.00
$20.00
No Change
2016
Per event
$50.00
$50.00
No Change
2016
Per Hour
$25.00
$25.00
No Change
2016
Per event
$50.00
$50.00
No Change
2016
Per Hour
$45.00
$45.00
No Change
2016
Per event
$100.00
$100.00
No Change
2016
Per Hour
$90.00
$90.00
No Change
2016
Per event
$200.00
$200.00
No Change
2016
Per page
$0.25
$0.25
No Change
2007
$4.00
$4.00
No Change
2007
Per page
$0.25
$0.25
No Change
2007
Minimum Fee - One Hour
$15.00
$15.00
No Change
2007
Per Hour Additional
$15.00
$15.00
No Change
Per page
$1.00
$1.00
No Change
2007
$5.00
$5.00
No Change
2007
First Hour
$25.00
$25.00
Wording Change Only
2007
Additional per hour
$5.00
$5.00
No Change
2007
$25.00
$25.00
Wording Change Only
2007
Per Card
$5.00
$5.00
No Change
2007
City of Owasso -- Rates & Fees
Parks, Community Center, Police Records, Cemetery and Old Central
April 13, 2018
Cemetery
Interment Services
Interment Services
Interment Services
Cremains Interment Services
Cremains Interment Services
Cremains Interment Services
Additional after 4pm Services
Burial Space
Re- purchase Burial Space
Old Central
Auditorium
North Hall
Kitchen
Furniture- -
Round table w/ chairs
Rectangular table w/ chairs
Round table only
Rectangular table only
Chairs
Dance Floor
Current
Proposed
Notes
Last Change
Weekday
$400.00
$600.00
Increase
2004
Saturday AM
$500.00
$850.00
Increase
2004
Saturday PM
$500.00
$1,150.00
Increase
2004
Weekday
$200.00
$300.00
Increase
2004
Saturday AM
$250.00
$500.00
Increase
2004
Saturday PM
$250.00
$750.00
Increase
2004
Per hour
$100.00
$300.00
Increase
2007
Per
$300.00
$700.00
Increase
1986
City pays to re- purchase
$300.00
$300.00
No Change
Rental for 4 hours
$250.00
$300.00
Increase
2009
Per each additional hour
$30.00
$45.00
Increase
2009
Damage Deposit
$250.00
$300.00
Increase
2009
Rental for 4 hours
$90.00
$120.00
Increase
2009
Per each additional hour
$15.00
$35.00
Increase
2009
Damage Deposit
$100.00
$100.00
No Change
2009
Rental for 4 hours
$100.00
$75.00
Increase
2009
Per each additional hour
$25.00
New
2009
Per table w/ 8 chairs
$5.00
$12.50
Increase
2009
Per table w/ 8 chairs
$5.00
$12.50
Increase
2009
Per table
$3.00
$5.00
Increase
2009
Per table
$3.00
$5.00
Increase
2009
Per chair
$0.25
$1.25
Increase
2009
Perevent
$300.00
$350.00
Increase
2009
sd
REAL Paople • REAL CM1arac[er •REAL Cmmmuniy
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources
SUBJECT: Settlement and Payment of Tort Claim
DATE: April 13, 2018
BACKGROUND:
The City is self- insured for general liability, which means that claims against the City are paid out
of the City's self- insurance fund, and not by a third -party insurance carrier. When an individual
believes they have incurred a loss or damage to property, for which the City is responsible, the
remedy is to file a tort claim against the City seeking reimbursement.
A tort claim has been received from Kathleen and Felixander Diaz and reviewed by the Tort
Claim Review Committee.
RECOMMENDATION:
Staff recommends Council authorization to settle the tort claim and make payment for
restoration costs in the amount of $36,020.72, but not to exceed $71,000, to Mr. And Mrs. Diaz. As
a part of the tort claim process, the homeowners will be required to provide the City with a
release from any future liability.
Department
105 Municipal Court
110 Managerial
120 Finance
130 Human Resources
160 Community Development
170 Engineering
175 Information Systems
181 Support Services
190 Cemetery
201 Police Grant Overtime
215 Central Dispatch
221 Animal Control
280 Emergency Preparedness
370 Stormwater /ROW Maint.
515 Park Maintenance
520 Culture /Recreation
550 Community- Senior Center
580 Historical Museum
710 Economic Development
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 03/31/18
Payroll Expenses Total Expenses
5,868.35
24,580.01
17,543.08
8,551.18
17,993.60
18,004.15
14,408.21
7,503.26
1,238.40
2,569.35
22,269.46
3,677.94
2,115.38
6,816.10
7,922.88
7,996.73
4,805.30
664.40
3,446.85
8,724.78
34,748.16
26,039.25
13,379.28
28,290.43
27,264.87
21,883.27
11,591.07
1,895.25
2,603.31
38,641.70
5,511.39
3,373.38
9,380.64
12,551.03
12,575.68
6,603.05
745.98
5,192.57
General Fund Total 177,974.63 270,995.09
185 Garage Fund Total 7,301.56 11 706.04
255 Ambulance Fund Total 553.85 621.86
250 Fire Fund 37 Total 153,297.69 229,890.18
201 Police Fund 38 Total 155,306.29 233,671.01
300 Streets Fund 39 Total 14,599.15 23 758.65
370 Stormwater Fund 27 Total 2,105.02 3,293.07
150 Worker's Compensation Total 3,268.98 3,908.34
720 Strong Neighborhoods Total 3,884.33 5,661.12
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 4112/18
VENDOR
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
396.35
77,948.15
31,916.69
63,364.97
173,626.16
3,813.60
3,813.60
2,841.21
1,097.28
3,938.49
181,378.25
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2017 -2018
Budgetary Basis
Statement of Revenues & Expenditures
As of March 31, 2018
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
2,377,206
$
24,065,292
$
31,201,390
77.13%
Licenses & permits
28,499
120,849
195,305
61.88%
Intergovernmental
79,852
786,841
1,138,149
69.13%
Charges for services
58,922
535,180
808,522
66.19%
Fines & forfeits
46,325
355,978
610,007
58.36%
Other
9,654
128,513
146,478
87.74%
TOTAL REVENUES
$
2,600,457
$
25,992,652
$
34,099,851
76.23%
EXPENDITURES:
Personal services
$
(1,413,097)
$
(13,282,356)
$
(19,344,925)
68.66%
Materials & supplies
(74,861)
(655,334)
(1,227,329)
53.40%
Other services
(133,952)
(1,593,857)
(2,475,048)
64.40%
Capital outlay
(18,471)
(282,625)
(2,933,957)
9.63%
TOTAL EXPENDITURES
$
(1,640,381)
$
(15,814,172)
$
(25,981,259)
60.87%
REVENUES OVER EXPENDITURES
$
960,077
$
10,178,480
$
8,118,591
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$
1,232,970
$
12,103,627
$
15,703,154
77.08%
Transfers out- RAN Financing
-
(169,966)
(169,967)
0.00%
Transfers out
(1,854,816)
(18,925,262)
(25,077,439)
75.47%
TOTAL TRANSFERS
$
(621,846)
$
(6,991,601)
$
(9,544,252)
73.25%
NET INCOME (LOSS)
$
338,231
$
3,186,880
$
(1,425,661)
ENCUMBRANCES OUTSTANDING
$
(2,094,195)
FUND BALANCE (Budgetary Basis)
Beginning Balance
6,324,495
6,324,495
Ending Balance
$
7,417,180
$
4,898,834