HomeMy WebLinkAbout2002.08.13_Worksession Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, August 13,2002
The Owasso City Council met in a special meeting on Tuesday, August 13, 2002 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Friday, August 9, 2002
ITEM 1: CALL TO ORDER.
Mayor Brogdon called the meeting to order at 6:05 p.m.
PRESENT ABSENT
Randy Brogdon, Mayor - 15/0
Michael Helm, Vice Mayor - 13/2
Rebecca Armstrong, Councilor - 10/5 (out at 7:25)
Susan Kimball, Councilor - 11/0
Gary Cochran, Councilor - 9/2
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 2: PRESENTATION RELATING TO COMMUNITY DEVELOPMENT WEB
PAGES.
Mr. Rooney, assisted by Ms. Willson, presented a demonstration of the Community
Development pages placed on the City's web site, providing information about the department,
as well as procedures for obtaining various permits and other items related to the department.
ITEM 3: DISCUSSION RELATING TO ENGINEERING SERVICES AGREEMENTS.
Mr. Carr discussed the procedure used to select engineering firms for the intersection and
roadway system improvements and water system improvements. Staff is recommending that the
firm of C.H. Guernsey be awarded a contract to provide engineering services for widening 86th
Street North from 129th East Ave to 145th East Ave, and for widening 96th Street North from
119th East Ave to Garnett Rd. Staff also recommends that the contract for intersection
improvements at 96th Street North and 129th East Ave and widening 129th East Ave from 76th
Street North to 96th Street North be awarded to CH2MHil1. Atkins-Benham is being
recommended for the engineering contract for the Phase I Water System Improvements. These
items will be on the August 20th City Council agenda for action.
Owasso City Council
August 13,2001
ITEM 4: DISCUSSION RELATING TO PUBLIC WORKS ITEMS.
Mr Carr discussed the proposed change in rates charged at the convenience station (recycle
center). Rates have not been modified since they were first enacted in May 1988. Council
discussed at some length definitions and how to measure refuse being disposed of. A resolution
will be prepared for the OPW A agenda utilizing the definitions and rates suggested by the
council. Mr Carr also discussed the bids received for the purchase of a new refuse vehicle. The
low bidder was Crane Carrier of Tulsa. Because the City has had no experience with Crane
Carrier, staff contacted several communities currently utilizing Crane, and also visited one of
those communities to observe the vehicle in operation. Based on staff evaluation and
observation, a recommendation for the purchase of a Crane Carrier will be made at the next
OPW A meeting.
ITEM 5: DISCUSSION RELATING TO FINANCE ISSUES.
Ms Bishop discussed a proposed resolution increasing water rates to reflect the rate increase the
City is receiving from the City of Tulsa. Council discussed the need to begin thinking about
water system upgrades and perhaps increase water rates slightly more, with the increase being
earmarked for system improvements. Consensus was that .03 should be added to the rates above
the increase from the City of Tulsa, with the .03 being earmarked for water system
improvements. Proposed carryover budgets were discussed. Requests have been received from
depmiment directors. The General Fund has a total of $887,822 in budgeted but unexpended
funds remaining from the 2001-02 budget. Of that amount, $568,734 is eligible for carryover
requests. Ms Bishop presented financial reports to the Council and explained that she will be
presenting monthly reports to them at each Work Session.
ITEM 6: DISCUSSION RELATING TO PARKS & COMMUNITY DEVELOPMENT
ISSUES.
Mr Rooney said that funds have been budgeted in both the Parks and Support Services
departments for the purchase of mowers. Local vendors and suppliers were invited to
demonstrate their equipment so that employees could see what is available and how the
equipment operates. After testing several different models, and considering the cost, both
departments believe the Gravely mowers through Bailey Equipment of Owasso to be the best
suited to the task and for the price. The purchase price for each mower is $6749, which is within
the City Manager's spending limit. Unless there are concerns from the Council, staff plans to
proceed with the purchase. Mr Rooney discussed items that had appeared on the Planning
Commission agenda and discussed those items that will be on the next Council agenda.
ITEM 7: REPORT FROM CITY MANAGER.
Mr Ray reported and discussed several items of interest. Mr Rooney presented a map showing
proposed ward redistricting. This item will be discussed again at the September Work Session
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Owasso City Council
August 13,2001
ITEM 8: ADJOURNMENT.
Mr Helm moved, seconded by Ms Kimball, to adjourn. Motion carried 4-0, and the meeting was
adjourned at 9:55 p.m.
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Randall C Brogdon, Mayor
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