HomeMy WebLinkAbout2002.08.20_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 20, 2002
The Owasso City Council met in regular session on Tuesday, August 20, 2002 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 16, 2002.
ITEM 1: CALL TO ORDER
Mayor Brogdon called the meeting to order at 6:51 p.m.
ITEM 3: FLAG SALUTE
The flag salute was held during the OPW A meeting preceding this meeting.
ITEM 4: ROLL CALL
PRESENT
Randy Brogdon, Mayor - 12/0
Michael Helm, Vice Mayor - 11/1
Susan Kimball, Councilor - 12/0
Gary Cochran, Councilor - 10/2
ABSENT
Rebecca Armstrong, Councilor - 7/5
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
Ronald D Cates, City Attorney
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the August 6, 2002 Regular Meeting and August 13,2002
Special Meeting..
B. Approval of Claims.
C. Action Relating to Ordinance #715, an Ordinance Approving and Adopting an
Action by the Owasso Public Works Authority, Wherein Rates for the Purchase of
Water from the Authority Were Increased.
D. Action Relating to Acceptance of the Street and Storm Drainage Systems
Constructed to Serve Coffee Creek Phase I, an Addition to the City of Owasso,
Tulsa County, Oklahoma.
E. Action Relating to a Request for the City Council to Authorize the Notice,
Equalization and Levy of Assessments Against Properties in Tulsa County Sewer
Improvement district #5.
Owasso City Council
August 20, 2002
The consent agenda included minutes of the August 6, 2002 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) General Fund
$80,857.67; (2) City Garage Fund $3,758.16; (3) Workers Comp Fund $982.73; (4) Ambulance
Service Fund $10,052.03; (5) E-911 Fund $2,021.57; (6) Payroll $207,221.07; (7) City Garage
Payroll $5,803.94; (8) Ambulance Payroll $11,545.19; (9) E-911 Payroll $2,685.26;
(10) Workers Comp Payroll $1,309.40. Item C requested approval of Ordinance #715,
approving action taken by the OPW A to increase water rates. Item D requested approval of the
streets and storm drainage systems constructed to serve Coffee Creek, Phase I. Item E requested
approval to levy assessments against properties within Tulsa County Sewer Improvement
District #6 and to notify the property owners of those assessments. Mr Cochran moved,
seconded by Mr Helm, to approve the consent agenda.
AYE: Cochran, Kimball, Arnlstrong, Brogdon
NAY: None
Motion carried 4-0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO DESIGNATE THE MAYOR AS THE CITY'S CERTIFYING OFFICER AS
PROVIDED FOR BY THE NATIONAL ENVIRONMENTAL POLICY ACT OF
1969 FOR THE PURPOSE OF ASSUMING OVERALL RESPONSIBILITY FOR
THE ENVIRONMENTAL REVIEW PROCESS FOR #10286 CDBG 01, SMALL
CITIES GRANT.
Mr Wiles presented items 5,6,7,8 & 9. These items pertain to a series of steps that must be taken
in order for the Oklahoma Department of Commerce to release the Small Cities grant funds for
the sidewalk improvement project. Each step requires fornlal action by the City Council. Under
item 5, Ms Kimball moved, seconded by Mr Helm, to designate the Mayor as the City's
certifying official for documents required by the grant and authorized by the Council.
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE_ACTION RELATING TO A REQUEST
THAT A FINDING OF "NO SIGNIFICANT IMPACT ON THE ENVIRONMENT"
WILL OCCUR AS A RESULT OF THE #10286 CDBG 01 PROGRAM ACTIVITY.
Mr Cochran moved, seconded by Ms Kimball, to approve the report prepared by INCOG staff,
finding no significant impact on the environment as a result of the sidewalk improvement
program activity, and that the Mayor be authorized to execute the document.
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Owasso City Council
August 20, 2002
AYE: Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL AUTHORIZATION FOR THE MAYOR TO EXECUTE AN
ENVIRONMENT AL CERTIFICATE AND REQUEST FOR RELEASE OF FUNDS
FOR PROJECT #10286 CDBG 01.
Ms Kimball moved, seconded by Mr Helm, to authorize the Mayor to sign the Environmental
Certificate and Request for Release of Funds as required by the grant conditions.
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion calTied 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROV AL OF AN "ANTIDISPLACEMENT PLAN" FOR
PROJECT #10286 CDBG 01.
Ms Kimball moved, seconded by Mr Helm, to adopt an Antidisplacement Plan for the sidewalk
improvement project and authorize the Mayor to execute the plan document.
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2002-09, A RESOLUTION COMMITTING UP TO $67,132 AS
LEVERAGE FROM THE CITY OF OW ASSO, OKLAHOMA TO __ PROJECT
#10286 CDBG-Ol.
Mr Helm moved, seconded by Mr Cochran, to approve Resolution #2002-09 committing up to
$67,132 as matching funds for the grant, such requirement to be met with additional paving and
sidewalk improvements.
AYE: Helm, Cochran, Kimball, Brogdon
NAY: None
Motion carried 4-0.
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Owasso City Council
August 20, 2002
PUBLIC HEARING
ITEM 10: PUBLIC HEARING RELATING TO COMMUNITY DEVELOPMENT PROJECT
ACTIVITIES AND NEEDS WITHIN THE CITY OF OW ASSO, OKLAHOMA.
Mr Wiles conducted a public hearing beginning at 7:00 p.m. He said the purpose of the hearing
would be to receive recommendations and any citizen input of community development needs
for the FY-02 project, and to receive public comments on the performance of the City in regard
to sidewalk improvements completed under the FY-OO project. He explained the purpose of the
Small Cities Program, and requested input from citizens regarding the use of the $67,132 the
City of Owasso expects to receive under this program, as well as comments regarding the
sidewalks already installed. Mr Groth commented on sidewalks being put where citizens don't
want them. Mr Wiles explained that sidewalks are being installed for the safety of our citizens,
more specifically for children who might be walking to school. Mr Groth also questioned who
actually owns the easements and rights-of-way and whether the city can use that property
without the permission of the property owner. The public hearing was closed at 7: 1 0 p.m.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
APPLICATION FOR FUNDS FROM THE OKLAHOMA DEPARTMENT OF
COMMERCE (ODOC) FOR THE SMALL CITIES PROGRAM.
Mr Wiles said that ODOC has issued an invitation to the City of Owasso to apply for funding
under the FY 2002 CDBG Small Cities Program. Adopting a resolution requesting such
financial assistance is a requirement of the CDBG. Mr Helm moved, seconded by Ms Kimball,
to approve Resolution #2002-10 requesting financial assistance from the Oklahoma Department
of Commerce, and authorizing the Mayor to execute an application in the amount of $67,132 for
the FY 2001 Small Cities Program. -
AYE: Helm, Kimball, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A "CITIZEN PARTICIPATION PLAN" FOR
THE FY 2002 SMALL CITIES PROGRAM.
Mr Wiles said that a citizen participation plan is a requirement for the CDBG grant being
requested for FY -02 and will be incorporated as a part of the application to be submitted to
ODOC. Mr Helm moved, seconded by Mr Cochran, to approve the required Citizen
Participation Plan and authorize the Mayor the execute documents relating to that plan.
AYE: Helm, Cochran, Kimball, Brogdon
NAY: None
Motion canied 4-0.
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Owasso City Council
August 20, 2002
ITEM 13: CONSIDERATION AND APPRORIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A "CARRY-OVER" BUDGET AND
SUPPLEMENTAL APPROPRIATION TO VARIOUS DEPARTMENTS WITHIN
THE GENERAL FUND, THE CAPITAL IMPROVEMENTS FUND, THE
AMBULANCE CAPITAL FUND, AND THE BOND PROJECTS FUND.
Ms Bishop presented the item. The General Fund has a total of $887,822 in budgeted but
unexpended funds remaining from the FY 2001-02 budget. Of that amount, $568,734 is eligible
for carryover budget requests. Requests from 16 departments are included in the
recommendation for the carryover budget supplement of $338,835 in the General Fund. The E-
911 Fund request for a $60,000 carryover budget supplement for radio and communications
center improvements is recommended. Five existing projects budgeted in the Capital
Improvements Fund for FY 2001-02 are expected to continue into FY 2002-03. Requests in the
Capital Improvements Fund of $406,774 are recommended in the carryover budget supplement.
The new ambulance was budgeted in the Ambulance Capital Fund for FY 2002, but was
delivered during FY 2003. The request in the Ambulance Capital Fund for a $160,000 carryover
budget supplement is recommended. The Bond Projects Fund request for a $10,000 carryover
budget supplement to finalize outstanding contracts on the City hall construction project is
recommended. Mr Cochran moved, seconded by Ms Kimball, to approve the requested
carryover from FY 2001-02 and a supplemental appropriation to the FY 2002-03 General Fund
budget of $338,835, to the E-911 Fund of $60,000, to the Capital Improvements Fund of
$406,774, to the Ambulance Capital Fund of $160,000, and to the Bond Projects Fund of
$10,000.
AYE: Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 4-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF ENGINEERING AGREEMENTS FOR
INTERSECTION AND ROADWAY IMPROVEMENTS AND PHASE I WATER
SYSTEM IMPROVEMENTS.
Mr Carr said that requests for proposals for engineering services were sent to several firms for
intersection and roadway projects and water system improvements. Firms were selected
following an established process, and staff recommends that engineering agreements be awarded
between the City of Owasso and C H Guernsey & Co in the amount of $273,661 for widening E
86th St N (N129th East Ave to N 145th East Ave) and for widening E 96th St N (N 119th East Ave
to N Garnett Rd); between the City of Owasso and CH2MHill in the amount of $274,986 for E
96th St N & 129th East Ave Interchange and for widening N 129th East Ave (E 76th St N to E 96th
St N); and between the City of Owasso and Atkins-Benham in the amount of $431 ,840 for Phase
I Water System Improvements; and authorization for the Mayor to execute the agreements. Mr
Carr commented that the total cost for the engineering agreements is $300,000 less than what
was budgeted. Ms Kimball moved, seconded by Mr Helm, to approve the engineering
agreements as recommended by staff.
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Owasso City Council
August 20, 2002
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR ANNEXATION OF APPROXIMATELY 1.091 ACRES LOCATED ON EAST
76TH STREET NORTH, IMMEDIATELY WEST OF THE SK&O RAILROAD
PROPERTY (WARD 4).
Mr Rooney presented the item. The Owasso Sertoma Club has submitted a petition for
annexation of approximately 1.019 acres located on the north side of E 76th Street North,
immediately west of the SKO Railroad building. The property is currently zoned AG and will
remain AG if annexed. The Owasso Annexation Committee and the Owasso Planning
Commission have reviewed the requested and recommended approval. Mr Helm moved,
seconded by Mr Cochran, to approve the requested annexation.
AYE: Helm, Cochran, Kimball, Brogdon
NAY: None
Motion carried 4-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR EGGBERTS, AN
ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA.
The City of Owasso has received a request to review a preliminary plat for Eggberts Restaurant.
The subject property is located immediately east of the new QuikTrip on Highway 20. Because
this is a one-lot, one-block addition, staff is reviewing the request as a final plat. The Technical
Advisory Committee reviewed the plat at their July meeting and made some additional
requirements. All those requirements are reflected on the plat. The Planning Commission has
reviewed and approve the plat. Staff made the following additional requirements on the plat:
1. Sidewalks will need to be added along the N 140th East Ave frontage.
2. The Elm Creek Interceptor payback fee will need to be paid by the applicants prior to
obtaining signatures on the final plat. The Elm Creek Interceptor payback fee is $1580 per
acre, or $2133 for the subject property,
3. In addition to the Elm Creek Interceptor payback fee, the applicants must also address a
payback fee to Owasso Land Trust, the entity that extended the sewer lines from the Elm
Creek Interceptor. The applicable fee for that payback is $1000 per acre, or $1350 for the
subject property.
4. A Storm Siren Fee of $16 per acre will need to be paid by the applicants. This fee amounts
to $21.60.
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Owasso City Council
August 20, 2002
Another item of concern is the ability of Washington County Rural Water District #3 to provide
adequate fire flow protection to the restaurant. Fire flow tests have been conducted at the
QuikTrip site and have indicated substandard fire flow protection. In order to address the
concern at QuikTrip, an additional fire hydrant is being installed. As this problem is also likely
to repeat itself at the restaurant site, no building permit for the Eggberts Restaurant will be issued
until this concern is adequately addressed. Mr Cochran moved, seconded by Ms Kimball, to
approve the final plat for Eggberts Restaurant, subject to the conditions listed.
AYE: Cochran, Kimball, Helm, Brogdon
NA Y: None
Motion carried 4-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A REAL ESTATE PURCHASE
CONTRACT FOR PRESTON LAKES CENTENNIAL P ARK, SUCH
AGREEMENT PROVIDING FOR THE DONATION OF APPROXIMATELY
59.47 ACRES OF LAND FOR PARK USE, OUTLINING A SCHEDULE FOR
IMPROVEMENTS, AND DEFINING A PAYMENT SCHEDULE FOR THOSE
IMPROVEMENTS.
Mr Rooney said that for approximately 18 months, the City has been in negotiations with Preston
Lakes, LLC in order to allow for the donation of 59+ acres of land to the City for use as a
regional park. The agreement would not only allow for the donation of land, but would also
allow for the City to purchase improvements made to the park by the developers, establish a
schedule for the repayment of the improvements, and provide a funding source for a large
portion of the improvements. The scheduled park improvements would cost approximately
$323,500. The City of Owasso would pay $150,000 to the developers upon completion of the
improvements, and the remaining $173,500 would be paid on July 1,2003. Funding is available
in the Park Development Fund. Ms Kimball moved, seconded by Mr Helm, to approve the
Preston Lakes Centennial Park Agreement, allowing for the donation of 59 acres, more or less,
for public park use, and defining scheduled improvements and a payment schedule for those
improvements; and authorization for the Mayor to execute the agreement.
AYE: Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 4-0.
Councilor Kimball thanked Pete Kourtis and David Charney for their land donation and their
willingness to work with the City in the development of Centennial Park.
ITEM 18: REPORT FROM CITY MANAGER
Mr Ray noted that there is an error in the dates on the maintenance bond for the paving of Coffee
Creek (Item #4-D), and that the City will not complete those bonds until that error has been
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Owasso City Council
August 20, 2002
corrected. Mr Ray thanked Eric Wiles and Marcia Boutwell for their work on the Small Cities
grants. He also thanked Robert Can and his staff for their work on the engineering agreements,
and, and Pete Kourtis and David Chamey, as well as all of the staff, who contributed to the final
agreement for Centennial Park.
ITEM 19: REPORT FROM CITY ATTORNEY.
No report.
ITEM 20: REPORT FROM CITY COUNCILORS.
No report.
ITEM 21: NEW BUSINESS.
None.
ITEM 22: ADJOURNMENT
Ms Kimball moved, seconded by Mr Cochran, to adjourn.
AYE: Kimball, Cochran, Helm, Brogdon
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:44 p.m.
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