HomeMy WebLinkAbout2018.04.17_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 17, 2018
The Owasso City Council met in regular session on Tuesday, April 17, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, April 13, 2018, and Addendum filed in the office of the City Clerk and posted at City Hall,
200 S Main St, at 12:00 pm on Monday, April 16, 2018.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:31 pm.
2. Invocation
The invocation was offered by Bill Ascol, Senior Pastor of Bethel Baptist Church.
3. Flag Salute
Councilor Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor- Lyndell Dunn None
Vice-Mayor- Chris Kelley
Councilor- Doug Bonebrake
Councilor - Bill Bush
Councilor -Jeri Moberly
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Proclamation
The City Council presented a proclamation declaring Tuesday, April 17, 2018, as Owasso
High School Lady Rams Basketball Day in recognition of winning the Class 6A State
Championship Title.
6. Presentation of the Employee of the Quarter
Warren Lehr presented Employee of the Quarter, Laura Evans, Finance Department.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - April 3, 2018, Regular Meeting
B. Approve claims
C. Approve the Regional 911 Board's Third Amended Interlocal Agreement and
authorize the execution of all necessary documents
D. Accept donations from Public Service Company of Oklahoma (AEP -PSO) in the
amount of $5,000 and Oklahoma Natural Gas Company (ONG) in the amount of
$2,500 and approve a budget amendment in the Hotel Tax Fund, increasing the
estimated revenue and the appropriation for expenditures by $7,500
Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $619,329.11.
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April 17, 2018
Page 2
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
PUBLIC HEARING
9. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to proposed amendments to the Owasso Zoning Code
Bronce Stephenson presented the item. The Mayor opened the public hearing for
comment. There were no comments or questions from the audience. The Mayor closed the
public hearing.
10. Consideration and appropriate action relating to the purchase of dispatch consoles for the
911 Communication Center
Jason Woodruff presented the item recommending approval to purchase dispatch consoles
from Xybix Systems, Inc. of Littleton, Colorado, in the amount of $60,469, utilizing the Houston -
Galveston Area Council's "HGACBuy" program.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Mr. Bush to approve the purchase of dispatch consoles, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to the relocation and installation of the
dispatch radio equipment for the 911 Communication Center
Jason Woodruff presented the item recommending approval of a contract with Total Radio
of Broken Arrow, Oklahoma, for the relocation and installation of the dispatch radio
equipment in an amount not to exceed $29,646.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the contract, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to Ordinance 1128, approving rezoning
application OZ 18 -02, for property located at 9309 N 129 E Ave
Morgan Pemberton presented the item recommending approval of Ordinance 1128,
rezoning the subject property from AG (Agriculture) to OM (Office Medium).
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bush to approve Ordinance 1128, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to the re -plat of a portion of Garrett Creek
Commercial Center Phase II, located south of E 116 St N and west of HWY 169
Karl Fritschen presented the item recommending approval of the Replat for Lot 2, Block 1 of
Garrett Creek Center Phase II.
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April 17, 2018
Page 3
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Mr. Bonebrake to approve the re -plat, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to the award of a bid for construction of
Redbud Festival Park (109 N Main Street)
Larry Langford presented the item recommending the award of a bid to Builders Unlimited of
Tulsa, Oklahoma, to include the base bid and alternates 1 through 7, in the amount of
$2,260,741 and authorization to execute the construction contract.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bush to award the base bid and alternates, and authorize the execution of
the contract, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
15. Consideration and appropriate action relating to the award of a bid for construction of Block
22 Original Town Alley Improvements (FY 2017 -2018 Street Rehabilitation Project)
Daniel Dearing presented the item recommending the award of a bid to Gradeline
Construction, LLC in the amount of $186,295 and authorization to execute all necessary
documents.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to award the bid and authorize the execution of documents, as
recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to a Supplemental Engineering Services
Agreement between Poe and Associates, Inc. and the City of Owasso for the E 76 St N
Roadway Improvements Project
Dwayne Henderson presented the item recommending approval of the Supplemental and
Modification Agreement No. 2 with Poe and Associates, Inc. for additional engineering
services, and authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to approve the Supplemental and Modification Agreement No. 2,
and authorize the execution of documents, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
17. Consideration and appropriate action relating to a Supplemental Finance Agreement
between the Oklahoma Department of Transportation (ODOT) and the City of Owasso for the
E 76 St N Roadway Improvements Project
Dwayne Henderson presented the item recommending approval of the Supplemental
Contract No. 2 Finance Agreement with ODOT, authorization to execute all necessary
documents, and authorization for payment to ODOT in the amount of $10,178 for the local
match requirement of 20% to fund additional engineering services as referenced in Agenda
item #16.
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April 17, 2018
Page 4
There were no comments from the audience. Ms. Moberly moved, seconded by Dr. Kelley
to approve the Supplemental Contract No. 2 Finance Agreement, authorize the execution
of documents, and authorize payment, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
18. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett
Roadway Improvements Project from E 106 St to E 116 St N
Roger Stevens presented the item recommending approval of an agreement with Bob Allen
for the acquisition of right -of -way, easement, and compensation for damages in the amount
of $29,412.78 and authorization for payment.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve the agreement and authorize payment, as
recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
19. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett
Roadway Improvement Project from E 106 St to E 116 St N
Roger Stevens presented the item recommending approval of an agreement with James
Bailey, Bobbie Bailey and Leo Plummer for the acquisition of right -of -way, easement, and
compensation for damages in the amount of $29,413.67 and authorization for payment.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Mr. Bonebrake to approve the agreement and authorize payment, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
20. Consideration and appropriate action relating to a right -of -way acquisition for the E 116 St N
Roadway Improvements from Garnett Road to N 129 E Ave
Roger Stevens presented the item recommending approval of an agreement with Sandra
Brooks for the acquisition of right -of -way, easement, and compensation for damages in the
amount of $325,000 and authorization for payment.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Mr. Bush to approve the agreement and authorize payment, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
21. Consideration and appropriate action relating to Resolution 2018 -04, establishing rates, fees
and charges for Parks, Community Center, Police Records Division, Fairview Cemetery and
Old Central Building and establishing an effective date
Sherry Bishop presented the item recommending approval of Resolution 2018 -04.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve Resolution 2018 -04, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
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April 17, 2018
Page 5
22. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning pending litigation as provided for in Title 25, O.S. § 307(B)(4)
Julie Lombardi presented the item, Mr. Bonebrake moved, seconded by Dr. Kelley to enter
into executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
At 8:12 pm, the Council, along with Julie Lombardi, Warren Lehr, and Michele Dempster
entered into executive session.
At 8:25 pm, the Council returned to open session.
23. Consideration and appropriate action related to the settlement of a tort claim and
authorization for payment
Michele Dempster presented the item recommending authorization to settle a tort claim and
make payment to Kathleen and Felixander Diaz in the amount of $36,020.72, but not to
exceed $71,000, for restoration costs.
There was one comment from the audience. After discussion, Mr. Bush moved, seconded by
Ms. Moberly to authorize settlement of the tort claim and make payment, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
24. Report from City Manager
Mr. Lehr reported on upcoming city events and
Bishop for over thirty years of public service
retirement reception would be held on April 26.
25. Report from City Attorney
None
recognized Assistant City Manager Sherry
with the City of Owasso, announcing a
26. Report from City Councilors
Councilors recognized Jeri Moberly and Sherry Bishop for their service to the Owasso
community.
27. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 3/31/18
• Health Care Self- Insurance Claims - dated as of 4/12/18
• Monthly Budget Status Report - March 2018
28. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
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April 17, 2018
Page 6
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Adjournment
Ms. Moberly moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned
Lisa Wilson, Minute Clerk