HomeMy WebLinkAbout2002.09.17_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 17,2002
The Owasso City Council met in regular session on Tuesday, September 17, 2002 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 13, 2002, and
Addendum to Agenda posted on the City Hall bulletin board at 3 :00 p.m. on Monday, September
16, 2002.
ITEM 1: CALL TO ORDER
Mayor Brogdon called the meeting to order at 6:43 p.m.
ITEM 2: INVOCATION
The invocation was offered during the OPW A meeting preceding this meeting.
ITEM 3: FLAG SALUTE
The flag salute was held during the OPW A meeting preceding this meeting.
ITEM 4: ROLL CALL
PRESENT
Randy Brogdon, Mayor - 15/0
Michael Helm, Vice Mayor - 14/1
Rebecca Armstrong, Councilor, 10/5
Susan Kimball, Councilor - 15/0
Gary Cochran, Councilor - 13/2
ABSENT
STAFF
Rodney J. Ray, City Manager
Marcia Boutwell, City Clerk
Ronald D. Cates, City Attorney
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of Minutes of the September 3, 2002 Regular Meeting and September
10, 2002 Special Meeting.
B. Approval of Claims.
The consent agenda included minutes of the September 3, 2002 regular meeting and September
10, 2002 special meeting, by reference made a part hereto. Item B on the consent agenda
included the following claims: (1) General Fund $67,800.82; (2) Ambulance Service Fund
$2,567.37; (3) E-911 Fund $2,060.30; (4) Juvenile Court Fund $75.00; (5) City Garage Fund
Owasso City Council
September 17, 2002
$9,380.39; (6) Workers Comp Fund $4,843.85; (7) Bond Projects Fund $8,841.44; (8) Payroll
$205,944.67; (9) City Garage Payroll $4,719.43; (10) Ambulance Payroll $9,951.88; (11) E-911
Payroll $2,662.68; (12) Workers Comp Payroll $2,028.92; (13) Interfund Transfers $6,424.08.
Ms. Armstrong moved, seconded by Mr. Helm, to approve the consent agenda.
AYE: Annstrong, Helm, Kimball, Cochran, Brogdon
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO DECLARE A 1984 JOHN DEERE 310B BACKHOE LOADER AS SURPLUS
TO THE NEEDS FO THE CITY, SET A MINIMUM VALUE, AND AUTHORIZE
STAFF TO SOLICIT BIDS FOR SUCH AND SELL TO THE HIGHEST BIDDER.
Mr. Roberts presented items 6 & 7 together. Bid documents were developed for the purchase of
a new backhoe for the Street Division. The documents included a base bid and three alternates.
Alternate 1 was for a four-wheel drive with limited slip differential. Alternate 2 was for a
ditching bucket with a smooth cutting edge. Alternate 3 was a trade-in allowance for the existing
1984 John Deere 310B backhoe. Three bids were received, with the apparent low bidder being
OCT Equipment Inc at a total of $44,678.63, which included all three alternates. At their Work
Session, the City Council discussed taking bids on the 1984 backhoe to see if more than the
$7500.00 offered as a trade in could be realized. Staff requested that the backhoe be declared
surplus and bids received for the item. Staff also requested that the bid for the new backhoe be
awarded to OCT Equipment in an amount not to exceed $52,178.63, the amount without the
trade-in allowance. If no bids are received that exceed the $7500.00 offered as a trade-in by
OCT, then that trade-in will be authorized and the amount deducted from their check. Ms.
Armstrong moved, seconded by Mr. Cochran, to declare the 1984 John Deere 310B backhoe as
surplus to the needs of the City, set a minimum value of $7500, and authorize staff to solicit bids
and sell the equipment to the highest bidder.
AYE: Armstrong, Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL ACTION TO AWARD A BID TO OCT EQUIPMENT INC,
TULS_~-1. OK FOR THE PURCHASE OF ONE CASE 580M TURBO BACKHOE
LOADER IN AN AMOUNT NOT ]'0 EXCEED $52,178.63, AND AUTHORIZE
PAYMENT TO OCT EQUIPMENT INC.
Ms. Armstrong moved, seconded by Mr. Cochran, to award a bid for the purchase of a current
production model 4-wheel drive Case 580M Turbo backhoe loader including a 24-inch ditching
bucket to OCT Equipment, Tulsa, OK in an amount not to exceed $52,178.63, and authorization
for payment.
- 2 -
Owasso City Council
September 17, 2002
AYE: Armstrong, Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#717, AN ORDINANCE PROVIDING FOR THE CLOSING OF A UTILITY
EASEMENT LOCATED WITHIN LOTS 3 & 4, BLOCK 6, SAWGRASS PARK
AT BAILEY RANCH.
Mr. Moore said that a request has been received for the City to close the southern 5' utility
easement of Lot 3, Block 6, and the northern 5' utility easement of Lot 4, Block 6, Sawgrass
Park at Bailey Ranch. The property is located approximately 150 feet south of the E. 105th St. N.
and N. 116th East Ave. intersection. The applicant is seeking the closure in an effort to complete
the approval of a lot split in order to construct single family homes with sufficient lot widths to
provide for three-car garages. PSO has a utility line located within the easement which will be
rerouted and a new easement must be recorded by the applicant. No other comments have been
received by utility companies. Ms. Kimball moved, seconded by Mr. Helm, to approve the
easement closing & adoption of Ordinance #717.
AYE: Kimball, Helm, Cochran, Armstrong, Brogdon
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A PLAT AMENDMENT TO COUNTRY
ESTATES V, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY,
STATE OF OKLAHOMA.
Mr. Moore presented the item. TLC Homes has requested an amendment to the deed of
dedication of the Country Estates V plat. The request is to amend the previously approved
building setback lines of Lot 1, Block 8, and Lot 9, Block 3, from 25' to 21' and from 25' to
23.5' respectively. The lots in question are corner lots, and impact should be minimal, if any at
all. The required number of signatures endorsing the amendment was received. No opposing
comments were received by either the Technical Advisory Committee or Planning Commission.
Mr. Helm moved, seconded by Ms. Kimball, to approve the requested amendment.
AYE: Helm, Kimball, Cochran, Armstrong, Brogdon
NAY: None
Motion carried 509.
- 3 -
Owasso City Council
September 17, 2002
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROV AL OF A FINAL PLAT FOR BROOKFIELD
CROSSING, AN ADDITION TO THE CJTY OF OW ASSO, TULSA COUNTY,
STATE OF OKLAHOMA.
Mr. Rooney said that the City has received a request from Brookfield Crossing, LLC to review a
final plat for Brookfield Crossing addition. Brookfield Crossing is located northeast of the
northeast corner of E. 116th St. N. and N. Garnett Rd. The proposed plat contains 134 residential
lots zoned RS-3 and totals 38.4 acres, more or less. The Technical Advisory Committee
reviewed the final plat at its July 31 st meeting and listed nine comments or conditions for
approval. All of those conditions have been met. Before the plat is released for recording, a
storm siren fee of$16.00 per acre will need to be paid. Other improvements that will be required
with this addition are the installation of sidewalks along E. 116th. St. N., as well as
acceleration/deceleration lanes. Ms. Armstrong moved, seconded by Mr. Cochran, to approved
the final plat for Brookfield Crossing.
AYE: Armstrong, Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR
LIGHTS FOR FIELDS 10 & 11 AT THE OWASSO SPORTS PARK.
Mr. Warren presented the item. Sealed bids have been received from four vendors to provide
lighting to the two remaining ball fields at the Sports Park. KC Electric of Enid, OK was the
qualifying low bidder. Ms. Armstrong moved, seconded by Ms. Kimball, to award a bid for
lighting of Fields 10 & 11 at the Owasso Sports Park to KC Electric Co., Enid, OK in the amount
of $54,995.
AYE: Armstrong, Kimball, Cochran, Helm, Brogdon
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR PURCHASE OF EQUIPMENT FOR NEW POLICE VEHICLES.
Deputy Chief Yancey presented the item. The City Council recently approved the purchase of
eight new police vehicles. Sealed bids have been received for the purchase of emergency
equipment for those vehicles. The vendor returning the overall low bid is Oklahoma Police
Supply, Tulsa, OK. Also included in this request is the purchase of communications equipment
for the new vehicles and the four additional officers recently added to the department's staff.
Total Radio, Tulsa, OK currently supplies communication equipment for the City. Mr. Cochran
moved, seconded by Mr. Helm, to award a bid for the purchase of emergency equipment for the
new police vehicles to Oklahoma Police Supply, Tulsa, OK in the amount of $29,572; and to
- 4 -
Owasso City Council
September 17, 2002
approve the purchase of communications equipment from Total Radio, Tulsa, OK in an amount
not to exceed $14,000.
AYE: Cochran, Helm, Armstrong, Kimball, Brogdon
NAY: None
Motion carried 5-0.
ITEM 13: REPORT FROM CITY MANAGER
Mr. Ray introduced three Boy Scouts and their leader from Troop 84, Faith Lutheran Church,
and another Scout from Troop 857, Church of Jesus Christ of Latter Days Saints. All of the boys
are working on community service badges. He also introduced Parks Department Employees
Steven Eaton and Blain Butcher.
ITEM 14: REPORT FROM CITY ATTORNEY.
No repOli.
ITEM 15: REPORT FROM CITY COUNCILORS.
None.
ITEM 16: NEW BUSINESS.
No report.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
ATTORNEY, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S._ 25,
SECTION 307(B)(1 ).
Mr. Helm moved, seconded by Ms. Armstrong, to move into executive session for the purpose
stated.
AYE: Helm, Armstrong, Cochran, Kimball, Brogdon
NAY: None
Motion carried 5-0.
The Council retired to executive session at 7:05 p.m., returning at 7:27 p.m., at which time the
Mayor reconvened the meeting.
- 5 -
Owasso City Council
September 17, 2002
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
<-.---
MATTER SET FORTH IN THE FOREGOING EXECUTIVE SESSION.
Ms. Armstrong moved, seconded by Ms. Kimball, to accept the resignation of City Attorney Ron
Cates, and to direct the City Manager to begin to process to hire a new city attorney.
AYE: Armstrong, Kimball, Cochran, Helm, Brogdon
NAY: None
Motion canied 5-0.
ITEM 19: ADJOURNMENT
Mr. Helm moved, seconded by Ms. Kimball, to adjourn.
AYE: Helm, Kimball, Armstrong, Cochran, Brogdon
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:30 p.m.
.~ #
Marc Boutwell, CIty Clerk
MNVtai!!Z C- 7J/t4ff 4-/
Randall C. Brogdon, MayorV
- 6 -