HomeMy WebLinkAbout2018 06_OPWA_Coffee_Creek_Lift_Station_Improvements_2018.05.15OWASSO PUBLIC WORKS AUTHORITY
OWASSO, OKLAHOMA
RESOLUTION 2018 -06
A RESOLUTION DECLARING THE INTENT OF THE OWASSO PUBLIC WORKS
AUTHORITY (THE "AUTHORITY ") TO EXPEND CERTAIN FUNDS IN CONNECTION
WITH LAND ACQUISITION FOR COFFEE CREEK LIFT STATION IMPROVEMENTS
WITH SAID EXPENDITURES TO BE REIMBURSED FROM THE PROCEEDS OF DEBT TO
BE INCURRED BY THE AUTHORITY; AND CONTAINING OTHER PROVISIONS
RELATING THERETO
WHEREAS, The Owasso Public Works Authority (the "Authority ") is undertaking
certain utility system improvements serving the City of Owasso, Oklahoma (the "City "), as
more specifically set out below (the "Project "); and
WHEREAS, it is the Authority's intent to eventually fund the cost of the Project
through the issuance of tax - exempt debt obligations; and
WHEREAS, the Authority desires to initially fund certain costs pertaining to the
Project out of the Authority's cash reserves; and
WHEREAS, the Authority further desires to declare its official intent to reimburse
itself with the proceeds of tax- exempt debt incurred by the Authority, as required by
Section 1.150 -2 of the Treasury Regulations promulgated pursuant to Sections 103 and
141 -150 of the Internal Revenue Code of 1986, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE OWASSO
PUBLIC WORKS AUTHORITY:
SECTION 1. The Project. The Project to be designed and constructed by or on behalf of
the Authority shall generally include land acquisition, planning, design, engineering and
implementation costs associated with the development and construction of a new
Coffee Creek lift station serving the wastewater treatment system of the City.
SECTION 2. Preliminary Use of Authority Funds. The Authority intends to initially fund
certain capital costs relating to land acquisition in connection the Project from the
Authority's funds in the estimated amount of $150,000. The Authority reasonably expects
to reimburse any amounts expended with the proceeds of debt to be incurred by the
Authority. The Authority anticipates issuing debt for the Project in an aggregate amount
not to exceed approximately $4,000,000.
SECTION 3. Official Intent. This Resolution constitutes a declaration of official intent as is
required pursuant to Section 1.150 -2 of the Treasury Regulations promulgated pursuant
to Sections 103 and 141 -150 of the Internal Revenue Code of 1986, as amended.
SECTION 4. Severabilitv. If any section, subsection, sentence, clause, phrase or portion
of this resolution is, for any reason, held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct, and
independent provision, and such holding shall not affect the validity of the remaining
portions of this resolution.
PASSED AND A*ris 5TH day of May 2018.
UB ORKS AUTHORITY
Chair
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APP OVED as Atp,, ;, p ii`ty this 154h day of May, 2018.
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Lombardi, Authority Attorney
Resolution 2018 -06
Page 2 of 3
CERTIFICATE
OF
AUTHORITY ACTION
I, the undersigned, hereby certify that I am the duly and acting Secretary of The
Owasso Public Works Authority.
I further certify that the Trustees of the Authority held a Regular Meeting at 6:30
o'clock p.m. on May 15, 2018, after due notice was given in full compliance with the
Oklahoma Open Meeting Act.
I further certify that attached hereto is a full and complete copy of a Resolution
that was passed and approved by said Trustees at said meeting as the some appears in
the official records of my office and that said Resolution is currently in effect and has not
been repealed or amended as of this date.
I further certify that below is listed those Trustees present and absent at said
meeting; those making and seconding the motion that said Resolution be passed and
approved, and those voting for and against such motion:
PRESENT: Chris Kelley, Bill Bush, Doug Bonebrake, Lyndell Dunn,
Kelly Lewis
ABSENT: None
MOTION MADE BY: Lyndell Dunn
MOTION SECONDED BY: Doug Bonebrake
AYE: Chris Kelley, Bill Bush, Doug Bonebrake, Lyndell Dunn,
Kelly Lewis
NAY: None
WITNESS MY HAND THIS 15TH DAY OF MAY, 2018.
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Resolution 2018 -06
Page 3 of 3
THE OWASSO PUBLIC WORKS AUTHORITY
Christopher Garrett, Deputy Secretary of Authority
OnEAL¢ople • REAL Character •REAL CammuNry
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Linda Jones, Finance Director
SUBJECT: Coffee Creek Lift Station Project
Resolution 2018 -06
DATE: May 11, 2018
BACKGROUND:
APPROVED BY TRUSTEES
MAY 15 2018
On March 13, staff presented information during the worksession on the need to increase the
capacity of the Coffee Creek Lift Station. Funding for the replacement of the Coffee Creek Lift
Station will need to come from loan proceeds.
In order to acquire land for the Coffee Creek Lift Station prior to securing loan proceeds, a
resolution is needed declaring the intent of the Owasso Public Works Authority (OPWA) to have
expenditures related to the Coffee Creek Lift Station be reimbursed with future OPWA loan
proceeds.
RECOMMENDATION:
Staff recommends approval of Resolution 2018 -06, declaring the intent of the Owasso Public
Works Authority to expend certain funds in connection with land acquisition for certain Coffee
Creek Lift Station improvements with said expenditures to be reimbursed from the proceeds of
debt to be incurred by the Authority; and containing other provisions relating thereto.
ATTACHMENTS:
OPWA Resolution 2018 -06
Memorandum dated March 9, 2018
C21.4.a -REALC acmr -REAC Gmmuniry
TO:
The Honorable Chair and Trustees
Owasso Public Works Authority
FROM:
Roger Stevens
Public Works Director
SUBJECT:
Coffee Creek Lift Station and Force Main Improvements
Land Purchase
DATE:
March 9, 2018
BACKGROUND
The Coffee Creek lift station and force main were constructed just south of E 106 St N on the west
side of N 145 E Ave in 2002. Per the October 2016 Wastewater Master Plan, the lift station pumps,
wet well, generator, and the 8" force main are in need of replacement and upgrades by 2020.
The lift station is currently operating at approximately 90% of its rated capacity and provides
service to the Lake Valley and Coffee Creek subdivisions, as well as several commercial
developments along the east side of US HWY 169. Additional development in this area is
anticipated to occur over the next 5 to 15 years, at which time, the projected sanitary sewer
flow will exceed the capacity of the lift station and force main.
In November 2017, Public Works began discussions with Kellogg Engineering concerning the
needed improvements to the lift station and force main in order to accommodate current and
future sanitary sewer flows within the basin. The estimated cost of improvements is $3.9 million.
Due to inadequate space and wet lands adjacent to the existing site (see Attachment), one
option would be to relocate a new lift station on the east side of N 145 Ave. The estimated
potential savings would be $381,225 compared to the cost of improvements at the current
location.
PROPOSED LAND PURCHASE:
With possible cost savings in mind, Terra Acquisition was hired to assist with contacting the
property owner and discussing the possibility of purchasing the land. In February 2018, the
property owner (Smith Family) agreed to a purchase amount of $125,000 for 4.39 acres or 65
cents per square foot.
FUNDING:
Funding is not included in FY 2017 -2018 OPWA budget for the purchase of land; therefore, a
supplemental appropriation would be necessary to fund the purchase.
It is also important to mention, staff anticipates including the land purchase as part of the
assessment fee once construction of the lift station is complete.
PROPOSED ACTION:
Unless Trustees express concern, staff intends to recommend approval of the land purchase
agreement between the OPWA and Smith Family in the amount of $125,000 and approval of a
supplemental appropriation in the OPWA fund.
ATTACHMENT:
Location Map
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