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Home My WebLink About2018.06.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, June 5, 2018 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 0 �e G�ti�G 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 15, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: - Pay Period Ending Date 5/12/18 Pay Period Ending Date 5/26/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, Jupq 1, 2018_ M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 15, 2018 The Owasso Public Works Authority met in regular session on Tuesday, May 15, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, May 11, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 9:12 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice - Chair -Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 1, 2018, Regular Meeting • May 8, 2018, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $301,999.72. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to Resolution 2018 -05, authorizing the Owasso Public Works Authority (the "Authority ") to issue its Sales Tax Revenue Note, Series 2018 (the "Note ") in the aggregate principal amount of $9,800,000; waiving competitive bidding and authorizing the Note to be sold on a negotiated basis; ratifying and confirming a Sales Tax Agreement by and between the City and the Authority pertaining to a year -to -year pledge of certain sales tax revenue; approving and authorizing execution of a Supplemental Note Indenture authorizing the issuance and securing the payment of the Note; providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture; authorizing and directing the execution of the Note and other documents relating to the transaction; and containing other provisions relating thereto OPWA May 15, 2018 Page 2 Linda Jones presented the item recommending approval of Resolution 2018 -05, awarding the Sales Tax Revenue Note, Series 2018 bid to JP Morgan Chase Bank in the aggregate principal amount of $9,800,000 at a fixed interest rate of 2.8 %. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution 2018 -05, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to a budget amendment Linda Jones presented the item recommending approval of a budget amendment increasing estimated revenues and the appropriation for expenditures by $9,800,000 (Sales Tax Revenue Note, Series 2018). There were no comments from the audience. Mr. Bush moved, seconded by Mr. Dunn to approve the budget amendment to increase the estimated revenue and increase the appropriation for expenditures, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to a budget amendment and the acquisition of property for the Coffee Creek Lift Station Improvement Project Roger Stevens presented the item recommending approval of a budget amendment increasing the appropriation for expenditures by $129,500; approval of a land purchase agreement between the OPWA and Warren Smith, Julie Smith, Scott Golightly, and Holly Golightly; authorization for the Authority Manager to execute the agreement; and authorization for payment to Commercial Title and Escrow Services, Inc. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bush to approve the budget amendment, approve the land purchase agreement, authorize the Authority Manager to execute the agreement, and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to Resolution 2018 -06, declaring the intent of the Owasso Public Works Authority to expend certain funds in connection with land acquisition for certain Coffee Creek Lift Station improvements with said expenditures to be reimbursed from the proceeds of debt to be incurred by the Authority; and containing other provisions relating thereto Linda Jones presented the item recommending approval of Resolution 2018 -06. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Bonebrake to approve Resolution 2018 -06, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 9. Report from OPWA Manager None OPWA May 15, 2018 Page 3 10. Report from OPWA Attorney None 11. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 4/28/18 • Monthly Budget Status Report - April 2018 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 13. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried 5 -0 and the meeting adjourned at 9:24pm. Chris Kelley, Chair Lisa Wilson, Minute Clerk Claims List - 6/512018 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC ENGINEERING SERVICES $8,961.50 2017 WWTP UPGRADE -Total $8,961.50 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $401.27 OPWA -Total FAP -10- 0002 -L/10 $40127 AEP IPSO ELECTRIC USE $996.18 AMERICAN ELECTRIC POWER ELECTRICAL SERVICES $5,859.87 AT &T CONSOLIDATED PHONE $146.71 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $176.31 JPMORGAN CHASE BANK FREDPRYOR- TRAINING $99.00 JPMORGAN CHASE BANK J QUINTON PLUMBING -GA $550.00 JPMORGAN CHASE BANK LOCKE SUPPLY- MATERIAL $7.00 JPMORGAN CHASE BANK LOCKE- MATERIALS $1,211.55 JPMORGAN CHASE BANK LOCKE -PARTS $70.06 JPMORGAN CHASE BANK LOCKE- SUPPLIES $86.25 JPMORGAN CHASE BANK LOWES- SUPPLIES $60.94 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $24.90 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE $406.15 TERMINIX PEST CONTROL SERVICES $162.00 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $36.49 OPWA ADMINISTRATION -Total $34,893.41 BANCFIRST 8 74 320 01 3/1 3 -0 6DW $112,515.34 BANCFIRST FAP -10- 0002 -L/10 $7,188.35 BANCFIRST ORF -09- 0003- CW /09B $55,960.40 BANCFIRST ORF- 09- 0007- CW /09C $23,361.34 BANCFIRST ORF -10- 0014- CWISANTA FE $14,375.74 BANCFIRST ORF -13- 0005 -CW /RANCH CR $25,377.32 OPWA DEBT SERVICE -Total $238,778.49 AEPIPSO ELECTRIC USE $105.25 ALLEMANN JAMES & ALLEMANN JOHN RECYCLE CONTAINERS $17,900.00 AT &T CONSOLIDATED PHONE $12.03 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.83 JPMORGAN CHASE BANK FASTSIGNS -SIGN $452.00 JPMORGAN CHASE BANK TITAN DIST -FORKS $144.40 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $2,073.08 RECYCLE CENTER -Total $20,700.59 AT &T CONSOLIDATED PHONE $12.03 CLEAN UNIFORM COMPANY UNIFORM SERVICE $125.37 CRANE CARRIER COMPANY AIR ACTUATOR $79,01 JPMORGAN CHASE BANK AMERIFLEX -HOSE $119.00 1 Claims List - 6/5/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK AMERIFLEX -HOSES $39.65 JPMORGAN CHASE BANK AMERIFLEX -PARTS $17.75 JPMORGAN CHASE BANK BROWN CO -PPE $620 JPMORGAN CHASE BANK BROWN CO -SPLIT - PPE $47.00 JPMORGAN CHASE BANK BUMP2BUMP- BOLTSfWASHE $7.82 JPMORGAN CHASE BANK BUMP2BUMP- FILTER $30.58 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $142.45 JPMORGAN CHASE BANK BUMP2BUMP- GLOVES $16.95 JPMORGAN CHASE BANK BUMP2BUMP- HEADLIGHTS $14.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $15.99 JPMORGAN CHASE BANK DRIVE SHAFTS - REPAIR $30.08 JPMORGAN CHASE BANK KIMS INTL -PARTS $22.03 JPMORGAN CHASE BANK KIMS -PARTS $252.91 JPMORGAN CHASE BANK SEMI TRUCK -WASH $260.00 JPMORGAN CHASE BANK STEVE'S WHLSE -PARTS $16.98 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FE $2,186.00 SPOK, INC. PAGER USE $62.23 TULSA EMERGENCY MEDICAL CENTER TESTING $22.00 UNITED ENGINES, LLC PARTS $2,849,97 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $38.26 REFUSE COLLECTIONS -Total $6,414.26 JPMORGAN CHASE BANK COW GOVT - HEADSET $472.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $8,45 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,558.78 TODD C. KIMBALL METER READER $796.50 TYRONE EUGENE DINKINS METER READER $1,368.75 UTILITY BILLING -Total $4,204.54 AEP IPSO ELECTRIC USE $5,917.91 CLEAN UNIFORM COMPANY UNIFORM SERVICE $209.07 JPMORGAN CHASE BANK ATWOODS- CLAMPS $4,96 JPMORGAN CHASE BANK ATWOODS -HAND TOWELS $8,99 JPMORGAN CHASE BANK BROWN CO -PPE $53.20 JPMORGAN CHASE BANK BROWN FARMS -SOD $95.00 JPMORGAN CHASE BANK CORE &MAIN - MATERIALS $809.30 JPMORGAN CHASE BANK CORE &MAIN -PARTS $132.90 JPMORGAN CHASE BANK J QUINTON PLUMBING -SE $225.00 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS $2.72 JPMORGAN CHASE BANK OREILLY -FUEL CAN $18.99 JPMORGAN CHASE BANK WHITE STAR - CYLINDER $1,497.88 SCHUERMANN ENTERPRISES, INC MATERIALS $2,074.00 SPOK, INC. PAGER USE $44.95 2 Claims List - 6/5/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASHINGTON CO RURAL WATER DISTRICT WATER $21.80 WASTEWATER COLLECTIONS -Total $52,340.37 $11,116.67 AEP /PSO ELECTRIC USE $27,535.83 AT &T CONSOLIDATED PHONE $72.18 CLEAN UNIFORM COMPANY UNIFORM SERVICE $204.55 JPMORGAN CHASE BANK AMAZON - EQUIPMENT $88.07 JPMORGAN CHASE BANK AMAZON -PC PARTS $456.51 JPMORGAN CHASE BANK BROWN CO -PPE $53.20 JPMORGAN CHASE BANK BUMP2BUMP- STRIKER $6.24 JPMORGAN CHASE BANK CORE &MAIN -PARTS $7,57 JPMORGAN CHASE BANK DELL - COMPUTERS $3,053.81 JPMORGAN CHASE BANK FEDEX- POSTAGE $58.16 JPMORGAN CHASE BANK FORT BEND SVC- POLYMER $4,321.25 JPMORGAN CHASE BANK GRAINGER -PARTS $28.50 JPMORGAN CHASE BANK HACH CO- REAGENTS $554.70 JPMORGAN CHASE BANK HACH CO- SUPPLIES $21.44 JPMORGAN CHASE BANK HACH CO- TUBING $37427 JPMORGAN CHASE BANK HOME DEPOT - LIGHTS $387.45 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $23.68 JPMORGAN CHASE BANK HUTHER & ASSOC- MONITO $1,015.00 JPMORGAN CHASE BANK INSTRUMENT &SPLY -PARTS $1,538.31 JPMORGAN CHASE BANK KOMLINE -PARTS $202.13 JPMORGAN CHASE BANK LOWES- MATERIALS $33.12 JPMORGAN CHASE BANK LOWES -PARTS $34.33 JPMORGAN CHASE BANK LOWES -PINS $2,68 JPMORGAN CHASE BANK LOWES- RETURN ($84,91 JPMORGAN CHASE BANK LOWES- SUPPLIES $7.87 JPMORGAN CHASE BANK NCL OF WISC- BOTTLES $60.55 JPMORGAN CHASE BANK NCL OF WISC -PPE $32.09 JPMORGAN CHASE BANK NCL OF WISC- SUPPLIES $484.54 JPMORGAN CHASE BANK OFFICE DEPOT- CHAIRS $425.81 JPMORGAN CHASE BANK RED WING -BOOTS $143.99 JPMORGAN CHASE BANK SCHNEIDER ELEC - SUPPOR $1,380,00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $8,215.02 SCHUERMANN ENTERPRISES, INC REPLACED TRANSMITTER $915.65 SHI INTERNATIONAL CORP SOFTWARE $669.00 SPOK, INC. PAGER USE $17,78 WASTEWATER TREATMENT -Total $52,340.37 AEP /PSO ELECTRIC USE $346.33 APAC- OKLAHOMA, INC. ASPHALT $52.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $155.04 3 Fund Claims List - 6/5/2018 Vendor Name 61 OPWA CORE & MAIN JET TRUCKING, LLC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SPOK, INC. TWIN CITIES READY MIX, INC Payable Description Payment Amount WATER METERS $104,544.00 DIRT $45.00 BROWN CO -PPE $53.20 CORE &MAIN - GASKETS $72.00 CORE &MAIN - METERS $564.70 CORE &MAIN -PARTS $1,620.45 CORE &MAIN -PIPE $248.00 CORE &MAIN - REGISTER $156.00 CORE &MAIN - REGISTERS $2,028.00 CORE &MAIN -TOOLS $107.00 GREENHILL- GRAVEL $707.23 LOWES -ROCK $15.12 OREILLY -BLUE DEF $25.00 UTILITY SUPPLY - SETTER $3,627.30 PAGER USE $89,40 CONCRETE $192.00 WATER -Total $114,647.77 OPWA -Total $492,458.87 67 OPWA SALES TAX BANCFIRST 80065002012016 NOTE $80,211.75 BANCFIRST 874405004/2008 NOTE $99,907.50 OPWA STF DEBT SERVICE -Total $180,119.25 OPWA SALES TAX -Total $180,119.25 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $4,409.35 ACCOUN OPWASTSUB- DEBTSERV -Total $4,409.35 OPWA SALES TAX SUB ACCOUN -Total $4,409.35 OPWA Grand Total $676,987.47 H OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/12/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 10,998.47 16,290.70 405 Utility Billing 6,052.00 11,319.32 420 Water 12,761.60 21,631.44 450 Wastewater 13,805.09 23,851.34 455 Wastewater Collection 11,185.08 18,619.37 480 Refuse 15,287.91 22,935.45 485 Recycle Center 1,584.00 2,260.27 FUND TOTAL 71,674.15 116,907.89 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/26/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 10,973.47 16,261.12 405 Utility Billing 6,052.00 11,304.71 420 Water 14,002.14 24,126.59 450 Wastewater 13,625.53 23,628.01 455 Wastewater Collection 10,941.45 18,319.82 480 Refuse 15,295.24 22,937.85 485 Recycle Center 1,392.00 2,051.65 FUND TOTAL 72,281.83 118,629.75