HomeMy WebLinkAbout2018.05.15_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 15, 2018
The Owasso City Council met in regular session on Tuesday, May 15, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, May 11, 2018.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Senior Pastor Linzy Slayden of Friendship Baptist Church.
3. Presentation of Colors by the Owasso Police Department Honor Guard
National Anthem performed by Sergeant Jonathan Foyil
4. Roll Call
Present Absent
Mayor - Chris Kelley None
Vice- Mayor- Bill Bush
Councilor -Doug Bonebrake
Councilor - Lyndell Dunn
Councilor - Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Proclamation
Mayor Chris Kelley presented a proclamation declaring May 13, 2018 through May 19, 2018,
as National Police Week and May 15, 2018, as National Peace Officers Memorial Day. .
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 1, 2018, Regular Meeting
• May 8, 2018, Regular Meeting
B. Approve claims
C. Approve Normal Retirement benefits for Sherry Bishop
D. Authorize the City Manager to execute Community Development Block Grant (CDBG)
FY 2016 and 2017 Contract /Agreement Renewals extending their effective dates to
June 30, 2019 for funding the Hale Acres Sewer Line Project
E. Declare a 2002 Ford Explorer vehicle, VIN #1 FMZU73W92UB87055, as surplus to the
needs of the City and made available for disposal via auction
F. Approval of a budget amendment in the General Fund increasing estimated revenues
and the appropriation for expenditures in the Community Center Department by $3,000
related to fees for Family and Youth program activities
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims
totaling $867,290.83.
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May 15, 2018
Page 2
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to items removed from the Consent Agenda
None
8. Consideration and appropriate action relating to Ordinance 1129, approving annexation
application OA 18 -02 and rezoning application OZ 18 -03, for property located at 10920 N
Garnett Rd
Morgan Pemberton presented the item recommending approval of Ordinance 1129,
annexing property located at 10920 N Garnett Rd into the Owasso City Limits and rezoning
the subject property from AG (Agriculture) to OM (Office Medium).
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve Ordinance 1129, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to the purchase of a network data storage
system through a State of Oklahoma contract vendor
Teresa Willson presented the item recommending approval of the purchase and installation
of a new NetApp data storage system by state contract vendor, Peak Uptime, in the
amount of $88,479.63.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve the purchase and installation of NetApp data storage system,
as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a budget amendment in the General Fund
Teresa Willson presented the item recommending approval of a budget amendment in the
General Fund, increasing the appropriation for expenditures in the Information Technology
Department by $88,479.63 for the purchase of a network data storage system.
11
There were no comments from the audience. Mr. Bush moved, seconded by Mr. Bonebrake
to approve the budget amendment to increase the estimated revenue and increase the
appropriation for expenditures, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to an agreement with the International
Association of Firefighters Local #2789 (IAFF) Fiscal Year 2018 -2019
Michele Dempster presented the item recommending approval of the 2018 -19 agreement
between the City of Owasso and the International Association of Firefighters (IAFF) Local
#2789 and authorization for the Mayor to execute the agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the agreement, and authorize the Mayor to the
agreement, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
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May 15, 2018
Page 3
12. Consideration and appropriate action relating to Resolution 2018 -06, approving the
incurrence of indebtedness by the Owasso Public Works Authority (the "Authority ") issuing its
Sales Tax Revenue Note, Series 2018 (the "Note "); providing that the organizational
document creating the Authority is subject to the provisions of the Note Indenture,
authorizing the issuance of said note; waiving competitive bidding with respect to the sale of
said note and approving the proceedings of the Authority pertaining to the sale of said note;
ratifying and confirming a Sales Tax Agreement by and between the City of Owasso,
Oklahoma (the "City ") and the Authority pertaining to the year -to -year pledge of certain
sales tax revenues; establishing the City's reasonable expectation with respect to the
issuance of tax- exempt obligations by or on behalf of said City in calendar year' 2018, and
designating the note as a qualified tax- exempt obligation; and containing other provisions
relating thereto
Linda Jones presented the item recommending approval of Resolution 2018 -06, authorizing
the issuance of debt in the aggregate principal amount of $9,800,000 by the Owasso Public
Works Authority.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bonebrake to approve Resolution 2018 -06, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to a budget amendment in the Capital
Improvements Fund
Linda Jones presented the item recommending a budget amendment in the Capital
Improvements Fund, increasing the estimated revenue and the appropriation for
expenditures by $9,800,000 (Sales Tax Revenue Note, Series 2018).
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve the budget amendment to increase the estimated revenue
and increase the appropriation for expenditures, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to a utility relocation agreement for the
Central Park Channel Improvement Project
Dwayne Henderson presented the item recommending authorization for the City Manager
to execute the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas
Company and City of Owasso for the Central Park Channel, and authorization for the City
Manager to terminate the agreement if revised estimates submitted by ONG become more
than $168,036 prior to commencement of construction and if it is determined by the City
Manager that the revised estimate no longer fits within the City budget.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve the agreement in the amount of $168,036 with Oklahoma
Natural Gas Company, and authorize the City Manager to execute the agreement, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
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15. Consideration and appropriate action relating to a utility relocation agreement for the E 116th
St North and N 129th E Ave Intersection Improvement Project
Dwayne Henderson presented the item recommending approval of the Inter -local
Agreement with Tulsa County Board of County Commissioners for utility relocations at the
Intersection of E 1161h St North and N 1291h E Ave and authorization for the Mayor to execute
the necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the agreement with Tulsa County Board of County
Commissioners, and authorize the Mayor to execute the agreement, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to the award of a construction bid for the Hale
Acres Sanitary Sewer Replacement Project (2017 Community Development Block Grant)
Dwayne Henderson presented the item recommending the award of a construction
contract, contingent on approval of Change Order No. 1 in Item # 17, to Earth Smart
Construction, Inc., in the amount of $474,267 and authorization for the Mayor to execute the
necessary documents.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bush to award the bid to Earth Smart Construction, Inc., contingent on approval of
Change Order No. 1 in Item #17, in the amount of $474,267, and authorize the Mayor to
execute the contract, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
17. Consideration and appropriate action relating to a change order in the construction contract
for Hale Acres Sanitary Sewer Replacement Project (2017 Community Development Block
Grant)
Dwayne Henderson presented the item recommending approval of Change Order #1,
reducing the amount of the contract with Earth Smart Construction to $313,312.50 and
authorization for the Mayor to execute the necessary documents.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Dunn to approve Change Order #1 and authorize the Mayor to execute the
necessary documents, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
18. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the City Attorney and the City Manager
as provided for in Title 25, O.S. § 307(B)(1)
Mayor Chris Kelley presented the item, Mr. Bush moved, seconded by Mr. Bonebrake to
enter into executive session.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
At 7:41 pm, the Council entered into executive session.
At 8:03 pm, Warren Lehr entered into executive session.
At 8:08 pm, Warren Lehr exited executive session.
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At 8:24 pm, Julie Lombardi entered into executive session
At 8:30 pm, Julie Lombardi exited executive session.
At 8:41 pm, Julie Lombardi entered executive session.
At 8:46 pm, Julie Lombardi exited executive session.
At 8:46 pm, Warren Lehr entered into executive session.
At 8:56 pm, Warren Lehr exited executive session.
At 9:02 pm, Warren Lehr entered into executive session.
At 9:06 pm, Warren Lehr exited executive session.
At 9:06 pm, the Council returned to open session
19. Report from City Manager
Mr. Lehr reported on participation levels of various city sponsored events.
20. Report from City Attorney
None
21. Report from City Councilors
Mr. Kelley and Mr. Dunn reported on the annual Tulsa Regional D.C. Fly -In. Councilors offered
their appreciation to the Owasso Police Department and Sgt. Foyil for their participation in
opening the meeting.
22. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report- Pay Period Ending Date 4/28/18
• Health Care Self- Insurance Claims - dated as of 5/10/18
• Monthly Budget Status Report - April 2018
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
24. Adjournment
Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebroke, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried 5-0 and the meeting adjourned at 9 :12 pm.
Chris Kelley, Mayor
Li Wilson, Minute Clerk