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Home My WebLink About2018.06.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE ��0 OWASSO PUBLIC WORKS AUTHORITY �,�%,� Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 , Regular Meeting 1. Call to Order Tuesday, June 19, 2018 - 6:30 pm Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will'be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • June 5, 2018, Regular Meeting • June 12, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to Resolution 2018 -07, providing for the adoption of an Annual Budget for Fiscal Year 2018 -2019 for the Owasso Public Works Authority Linda Jones Staff recommends approval of Resolution 2018 -07. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 6/9/18 • Monthly Budget Status Report - May 2018 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 15, 2018, r A M. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 5, 2018 The Owasso Public Works Authority met in regular session on Tuesday, June 5, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 1, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 8:31 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice -Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 15, 2018, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $676,987.47. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports: - Pay Period Ending Date 5/12/18 - Pay Period Ending Date 5/26/18 OPWA June 5, 2018 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried 5 -0 and the meeting adjourned at 8:32 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Secretary OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June 12, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 12, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, June 8, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley None Vice - Mayor /Vice- Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis arrived at 6:2I pm A quorum was declared present. 2. Discussion relating to the Owasso Zoning Code Bronce Stephenson presented the item and discussion was held. It was further explained that an item would be placed on the June 19, 2018 City Council agenda for consideration and action. 3. Discussion relating to the Owasso Code of Ordinances - Part 5, Building Regulations and Codes Julie Lombardi presented the item and discussion was held. It was further explained that an item would be placed on a future work session agenda for additional discussion. 4. Discussion relating to City Manager items • FY 2018 -19 Proposed Budget - Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained that an item would be placed on the June 19, 2018, City Council, OPWA, and OPGA agendas for consideration and action. • Monthly sales tax report - Linda Jones presented the report and discussion was held. • City Manager report - Warren Lehr reported that staff intends to recommend at the July 3, 2018 City Council meeting to renew the contract for first responder support services; commented that false alarm calls have been reduced in the first quarter of 2018; and reported on another successful Keep Owasso Clean event recently held. 5. Discussion relating to Board & Committee appointments Mayor Kelley presented the item and discussion was held. It was further explained that an item would be placed on either the June 19, 2018 or July 3, 2018 City Council agenda for consideration and action. 6. City Councilor /Trustee comments and inquiries None. 7. Adjournment Lyndell Dunn moved, seconded by Doug Bonebrake to adjourn the meeting. The meeting adjourned at 6:40 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 6/19/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA AT &T LONG DISTANCE PHONE $5.73 BAKERS TRENCHING BORING $3,400.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 $74.97 CITY GARAGE LABORIOVERHEAD - JUNE, 20 $141.58 CLEAN UNIFORM COMPANY UNIFORM SERVICE $27.41 CLIFFORD POWER SYSTEMS INC GENERATOR PACKAGE $24,996.00 JPMORGAN CHASE BANK A -BEST ROOFING - REPAIR $899.00 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $67.80 JPMORGAN CHASE BANK LOCKE -PARTS $13.80 JPMORGAN CHASE BANK LOWES- BOARDS $45.04 JPMORGAN CHASE BANK LOWES- HARDWARE $13.12 JPMORGAN CHASE BANK LOWES- REBAR/WOOD $232.45 JPMORGAN CHASE BANK LOWES- SUPPLIES $10.49 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHE $20.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $482.30 JPMORGAN CHASE BANK WALMART- SUPPLIES $101.80 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $105.73 TECHNICAL PROGRAMMING SERVICES MAILER $1,440.00 INC TREASURER PETTY CASH CAR WASH $22.00 TWIN CITIES READY MIX, INC CONCRETE $240.00 UNITED STATES CELLULAR PW CELL PHONES $36.49 CORPORATION OPWA ADMINISTRATION -Total $32,375.71 AT &T LONG DISTANCE PHONE $1.63 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 $530.58 CITY GARAGE VEH PARTS PURCH - MAY, 20 $154.14 CLEAN UNIFORM COMPANY UNIFORM SERVICE $4,61 JPMORGAN CHASE BANK LOWES- PAINT /SUPPLIES $218.14 NATIONAL CINEMEDIA RECYCLE CENTER $10,083.00 ADVERTISIN TERMINIX PEST CONTROL $59.00 TREASURER PETTY CASH CDL RENEW- FOSTER $56.50 RECYCLE CENTER -Total $11,107.60 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 $3,717.46 CITY GARAGE LABORIOVERHEAD - JUNE, 20 $4,576.67 CITY GARAGE VEH PARTS PURCH - MAY, 20 $511.41 CLEAN UNIFORM COMPANY UNIFORM SERVICE $30.19 COVANTA LANCASTER, INC REFUSE TIPPING FEES $12,574.92 CRANE CARRIER COMPANY SWITCH $76.74 CUMMINS SOUTHERN PLAINS, LTD PARTS /LABOR $554.43 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2018 $2,654.16 1 Claims List - 611912018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK BUMP2BUMP -PPE $16.95 JPMORGAN CHASE BANK KIMS INTL -HOSE $65.74 JPMORGAN CHASE BANK PIKEPASS -FFES $13.85 JPMORGAN CHASE BANK SAMS- SUPPLIES $25.98 TULSA EMERGENCY MEDICAL CENTER VACCINES $149.00 UNITED STATES CELLULAR PW CELL PHONES $38.26 CORPORATION WHITE STAR - REFUND ($127.66) REFUSE COLLECTIONS -Total NATURAL GAS USAGE $25,005.76 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $4,002.34 INC COFFEE CREEK ELECTRIC $451.32 TODD C. KIMBALL METER READER $584.25 TYRONE EUGENE DINKINS METER READER $996.75 UTILITY BILLING -Total $5,583.34 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 $241.16 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 $1,385.42 CITY GARAGE VEH PARTS PURCH - MAY, 20 $2,178.95 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2018 $51.53 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $87.93 JPMORGAN CHASE BANK GRAINGER -PARTS $129.42 JPMORGAN CHASE BANK WHITE STAR - REFUND ($127.66) ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $177.39 SHERWOOD CONSTRUCTION CO, INC STONE $291,14 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $451.32 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $301.62 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $5,248.24 AT &T LONG DISTANCE PHONE $0.61 ATCO MANUFACTURING COMPANY EQUIPMENT DEGREASER $278.75 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $1,024.50 CLEAN UNIFORM COMPANY UNIFORM SERVICE $55.11 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2018 $797.50 INSTRUMENT & SUPPLY, INC SERVICE $1,801.00 JPMORGAN CHASE BANK BROWN CO- MATERIAL $54.00 JPMORGAN CHASE BANK DEQ -LIC RENEW $506.00 JPMORGAN CHASE BANK EQUIP ONE - RENTAL $89.00 JPMORGAN CHASE BANK GRAINGER- REAGENT $70.89 JPMORGAN CHASE BANK HACH- REAGENT $261.27 JPMORGAN CHASE BANK HAYNES EQUIP- REPAIR $1,944.48 JPMORGAN CHASE BANK IBT -PARTS $110.90 JPMORGAN CHASE BANK INSTRUMENT &SPLY -SERVI $1,797.60 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $24.40 JPMORGAN CHASE BANK LOWES- SUPPLIES $32,94 2 Fund 61 OPWA Claims List - 6/1912018 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TREASURER PETTY CASH VERIZON WIRELESS Payable Description Payment Amount MUSTANG MOWERS -OIUFI $50.34 NCL OF WISC -PARTS $142.46 NCL OF WISC - REAGENT $40.00 NCL OF WISC -TOOLS $50.84 OFFICE DEPOT - SUPPLIES $10.78 SAMS- SUPPLIES $39.94 TERMINIX -PEST CONTROL $72.00 TULCO OILS -OIL $222.90 WALMART -WATER $11.28 WASTE MGMT- SLUDGE REM $9,709.57 CDL RENEW - PRIDGEN $56.50 WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $19,335.58 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 $95.43 CITY GARAGE LABORIOVERHEAD - JUNE, 20 $1,720.17 CITY GARAGE VEH PARTS PURCH - MAY, 20 $74.38 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $620.00 CITY OF TULSA UTILITIES WATER $340,029.89 CLEAN UNIFORM COMPANY UNIFORM SERVICE $37.51 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2018 $1,185.69 JPMORGAN CHASE BANK ACCURATE INV- TESTING $745.00 JPMORGAN CHASE BANK LOWES -PARTS $1,59 JPMORGAN CHASE BANK OREILLY- SUPPLIES $629 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $344,546.55 OPWA -Total $443,202.78 OPWA Grand Total $443,202.78 3 Claims List Addendum 19- Jun -18 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA Sales Tax BancFirst Series 2016 Note $51,157.00 OPWA Sales Tax BancFirst Series 2018 Note 23,922.59 Total OPWA Sales Tax (e \aAIM5 LIMCIalmv List Addendum $75,079.59 �r TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Linda Jones Finance Director SUBJECT: Resolution 2018 -07 FY 2018 -2019 Annual OPWA Operating Budget DATE: June 15, 2018 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on May 8, 2018. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, the Owasso Library, and on the City's website. Resolution 2018 -07 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. PUBLIC HEARING: On May 23 and 30, 2018, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 5, 2018. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. No public comments were received. RECOMMENDATION: Staff recommends approval of Resolution 2018 -07 adopting a Fiscal Year 2018 -2019 budget for the OPWA Fund. ATTACHMENT: OPWA Resolution 2018 -07 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2018 -07 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2018 -2019 FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2019 (FY 2018 - 2019); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: The Owasso Public Works Authority does hereby adopt the FY 2018 -2019 Budget with total resources available in the amount of $42,590,607 and total departmental appropriations in the amount of $42,345,284 as follows: Administration $1,134,918 Utility Billing 511,169 Water 4,513,981 Wastewater Treatment 2,003,176 Wastewater Collections 4,976,884 Refuse 1,161,985 Recycle Center 212,185 Debt Service 6,198,941 Interfund Transfers Out 21,632,045 Total Expenditures $42,345,284 THAT: The effective date of this Resolution shall be July 1, 2018. PASSED, ADOPTED AND APPROVED This 191h day of June, 2018, by the Trustees of the Owasso Public Works Authority. Dr. Chris Kelly, Chair ATTEST: Juliann M. Stevens, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/09118 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,516.57 16,892.42 405 Utility Billing 5,776.00 10,950.32 420 Water 14,747.25 24,974.34 450 Wastewater 13,360.46 23,313.34 455 Wastewater Collection 10,834.83 18,194.26 480 Refuse 15,119.63 22,722.88 485 Recycle Center 1,476.00 2,159.14 FUND TOTAL 72,830.74 119,206 70 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2018 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING FUND OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt - Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (1,163,989) $ (12,260,876) $ (14,558,323) 84.22% $ (96,309) $ (359,329) $ (7,371,378) $ MONTH $ YEAR $ 20,000 PERCENT TO -DATE TO -DATE BUDGET OF BUDGET - 292,485 $ 482,688 $ 5,585,431 $ 6,338,750 88.12% (326,201 J 375,286 $ 4,144,553 $ 4,511,120 91.87% (1,439) 187,727 $ 1,936,401 $ 2,073,950 93.37% 35,307,746 21,985 235,162 263,125 89.37% $ 1,067,680 $ 11,901,547 $ 13,186,945 90.25% _ $ (70,403) $ (862,636) $ (1,125,847) 76.62% (37,235) (396,950) (483,089 ) 82.17% (385,559) (4,081,120) (4,542,455) 89.84% (309,499) (2,200,092) (2,849,422) 77.21% (122,516) (1,558,609) (2,151,173) 72.45% (238,778) (3,161,470) (3,406,337) 92.81% $ (1,163,989) $ (12,260,876) $ (14,558,323) 84.22% $ (96,309) $ (359,329) $ (7,371,378) $ 3,729 $ 28,237 $ 20,000 141.19% 4,438 18,963 12,275 154.48% - 292,485 292,487 100.00% ' - (326,201 J 0.00% $ 878 $ 339,686 $ (1,439) $ 833,979 $ 5,645,630 $ 35,307,746 (833,979) (5,645,630) (35,307,746) $ - $ - $ _ $ (88,142) $ (19,643) $ (1,372,817) $ (1,316,365) 2,214,177 2,214,177 $ 878,169 $ 841,360