HomeMy WebLinkAbout2018.06.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, June 19, 2018 - 6:30 pm
1. Call to Order
Mayor Chris Kelley
2. Invocation
Pastor John -David Meissner of New Heights Church
3. Flag Salute
4. Roll Call
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5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matt ers listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• June 5, 2018, Regular Meeting
• June 12, 2018, Regular Meeting
B. Approve claims
C. Approve a request from the spouse of Sonya Boggs to receive death benefits
from Oklahoma Municipal Retirement Fund (OkMRF)
D. Accept the public infrastructure improvements including 7,561 linear feet of four
inch PVC sanitary sewer force main and all appurtenances to serve the Patriot
Golf Course Club House
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to a contract with the Fraternal Order of Police
(FOP) Contract for Fiscal Year 2018 -19
Michele Dempster
Staff recommends approval of the FY 2018 -19 contract between the City of Owasso and the
Fraternal Order of Police (FOP) Lodge #149 and authorization for the Mayor to execute the
contract.
8. Consideration and appropriate action relating to the acquisition of right -of -way, easement,
and compensation for damages for the E 116 St N Roadway Improvement Project from
Garnett Road to N 129 E Ave
Roger Stevens
Staff recommends approval of an agreement with the Priddy Family Trust for the acquisition
of right -of -way, easement and compensation for damages in the amount of $82,183.50 and
authorization for payment.
Owasso City Council
June 19, 2018
Page 2
9. Consideration and appropriate action relating to Ordinance 1131, amending Part 12,
Planning, Zoning, and Development of the Code of Ordinances of the City of Owasso,
Oklahoma; repealing Chapter 2 Zoning Regulations in its entirety and enacting a new
Chapter 2, Zoning Code of the City Of Owasso, adopting by reference regulations forthe use
of land, buildings, sites, and structures within the city limits
Karl Fritschen /Morgan Pemberton
Staff recommends approval of Ordinance 1131.
10. Consideration and appropriate action relating to a budget amendment in the General Fund
Linda Jones
Staff recommends approval of a budget amendment in the General Fund increasing the
estimated revenue and the appropriation for expenditures by $444,651.
11. Consideration and appropriate action relating to a contract for audit services
Linda Jones
Staff recommends approval of a contract with RSM, LLP in the amount of $51,500 for auditing
services for the fiscal year ending June 30, 2018.
12. Consideration and appropriate action relating to Resolution 2018 -07, providing for the
adoption of an annual budget for Fiscal Year 2018 -2019 for the General Fund and other
Funds as established by the Owasso City Council; establishing levels of expenditures by
department and establishing budget amendment authority as provided by state statute; and
establishing an effective date
Linda Jones
Staff recommends approval of Resolution 2018 -07.
13. Consideration and appropriate action relating to Ordinance 1132, amending Part 1, General
Provisions of the Code of Ordinances of the City of Owasso, Oklahoma; amending in part
and repealing in part various sections
Julie Lombardi
Staff recommends approval of Ordinance 1132.
14. Consideration and appropriate action relating to Ordinance 1133, amending Part 2
Administration and Government of the Code of Ordinances of the City of Owasso,
Oklahoma; amending in part and repealing In part various sections
Julie Lombardi
Staff recommends approval of Ordinance 1133.
15. Report from City Manager
16. Report from City Attorney
17. Report from City Councilors
18. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 6/9/18
• Health Care Self- Insurance Claims - dated as of 6/14/18
Owasso City Council
June 19, 2018
Page 3
• Monthly Budget Status Report - May 2018
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
20. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday. June 15, 2018.
uliann M. Stevens, City Oerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
isLevens@citvofowosso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 5, 2018
The Owasso City Council met in regular session on Tuesday, June 5, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, June 1, 2018.
I. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor Doug Gregg of Lifepoint Baptist Church.
3. Flag Salute
Councilor Lyndell Dunn led the flag salute.
Mayor Chris Kelley recognized Gunner Rosenthal of Boy Scout Troop #202 of Owasso.
4. Roll Call
Present Absent
Mayor - Chris Kelley None
Vice -Mayor - Bill Bush
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Positivity
Heidi Meissner, Character Council Member, presented the Character Trait of Positivity for the
month of June.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 15, 2018, Regular Meeting
B. Approve claims
C. Accept a land donation and authorize filing of a quit claim deed from the Phyllis
J. Sokolosky Trust for a tract of land approximately 0. 1496 acres located in the PRT
BLK 37 BEG SWC LT 2 BLK 21 TH W86.48 SE CRV RT 76.17 E88.05 NW CRV LF 77.68
POB, Owasso Original Town, Tulsa County, Oklahoma
D. Approve a Capital Improvement Agreement with the Tulsa County Board of
County Commissioners relating to the disbursement of Excess Vision 2025 Sales Tax
for the Owasso 76th Street North and Main Utility Relocation Project and authorize
the Mayor to execute all necessary documents
E. Authorize the Mayor to execute the Urban Engineering Agreements (Engineer's
Agreements) for the following projects:
• Kellogg Engineering, Inc., for sanitary sewer gravity lines, lift station and force
main for Magnolia Ridge subdivision
Owasso City Council
June 5, 2018
Page 2
• Kellogg Engineering, Inc., for roadway paving, storm sewer, sanitary sewer,
and drainage ways, sidewalks and driveway approaches for Hawthorne at
Stone Canyon, Phase I, subdivision
• Kellogg Engineering, Inc., for sanitary sewer gravity lines for Morrow Gravity
Sanitary Sewer Extension project
• Kellogg Engineering, Inc., for roadways, water lines, sanitary sewer lines and
drainage improvements for Abbott Farms Phase II
• TEP, Inc., for grading, water (onsite and offsite), paving, storm sewer and
sanitary sewer for Mingo Crossing subdivision
• Arnold Consulting Engineering Services, Inc., for sidewalks, driveway
approaches, and storm sewer and sanitary sewer for Kum and Go
• Wallace Engineering, for driveway approaches and sidewalk for Morrow
Elementary School
• Crofton Tull & Associates, Inc., for sanitary sewer extension and drainage
improvements for a replat of Lot 2, Block 1 of Garrett Creek Center Phase II
subdivision
• AAB Engineering, LLC, for streets, storm sewer and sanitary sewer for Presley
Hollow subdivision
Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims
totaling $1,087,835.80.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to items removed from the Consent Agenda
None
PUBLIC HEARING
B. The City Council will conduct a public hearing for the purpose of receiving citizen comments
relating to the Proposed Budget for Fiscal Year 2018 -2019
Warren Lehr and Linda Jones presented the item. At 6:56pm, the Mayor opened the Public
Hearing for comment. There were no comments or questions from the audience. At 6:57pm,
the Mayor closed the public hearing.
9. Consideration and appropriate action relating to Ordinance 1130, amending Part 13, Public
Safety, Chapter 1, Fire Prevention Code, Section 13 -102, Fire Department to Enforce Code, of
the Owasso Code of Ordinances, authorizing the Fire Department to issue citations for certain
code violations
David Hurst presented the item recommending approval of Ordinance 1130.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve Ordinance 1130, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a utility relocation agreement between the
City of Owasso and Verdigris Valley Electric Cooperative, Incorporated for the E 106 St N and
N 145 E Ave Intersection Improvement Project
Dwayne Henderson presented the item recommending authorization for the Mayor to
execute the Agreement for Electrical Facilities Relocation between Verdigris Valley Electric
Corporation and City of Owasso in an amount not to exceed $75,298.26.
Owasso City Council
June 5, 2018
Page 3
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the agreement and authorize the Mayor to execute the
agreement, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to Employment Agreement between the City
of Owasso and City Attorney, Julie Lombardi
Michele Dempster presented an employment agreement between the City of Owasso and
the City Attorney.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Lewis to approve the agreement.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to the Employment Agreement between the
City of Owasso and City Manager, Warren Lehr
Michele Dempster presented a First Amendment to the employment agreement modifying
compensation for the second year of the agreement.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Dunn to approve the First Amendment to the employment agreement.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Mayor Kelley proceeded to Item # 14.
13. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning pending and impending litigation as provided for in Title 25, O.S. §'
307(8)(4)
Julie Lombardi presented the item, Mr. Dunn moved, seconded by Mr. Bush to enter into
executive session.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
At 7:25 pm, the Council, along with Warren Lehr, Julie Lombardi, and Roger Stevens entered
into executive session.
At 8:30 pm, the Council returned to open session
14. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr offered condolences to the family of Sonya Boggs, Stormwater and Vegitation
Control Supervisor; advised the Refuse Division is assisting the City of Collinsville following the
inoperability of their fleet; and reported on coordination with Habitat for Humanity before
the destruction of homes as part of the Police Department and Redbud Festival Park
construction projects.
Owasso City Council
June 5, 2018
Page 4
15. Report from City Attorney
None
16. Report from City Councilors
Councilor Bonebrake offered appreciation to the Owasso Fire Department.
Mayor Kelley returned to item # 13.
17. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Reports:
- Pay Period Ending Date 5/12/18
- Pay Period Ending Date 5/26/18
• Health Care Self- Insurance Claims - dated as of 5/31/18
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
19. Adjournment
Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:31 pm.
Chris Kelley, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 12, 2018
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf
Authority (OPGA) met in a joint regular meeting on Tuesday, June 12, 2018, in the Council
Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public
Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main
(west side), at 6:00 pm on Friday, June 8, 2018.
Call to Order
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Chris Kelley None
Vice - Mayor /Vice- Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis arrived at 6:2Ipm
A quorum was declared present.
2. Discussion relating to the Owasso Zoning Code
Bronce Stephenson presented the item and discussion was held. It was further explained
that an item would be placed on the June 19, 2018 City Council agenda for consideration
and action.
3. Discussion relating to the Owasso Code of Ordinances - Part 5, Building Regulations and
Codes
Julie Lombardi presented the item and discussion was held. It was further explained that an
item would be placed on a future work session agenda for additional discussion.
4. Discussion relating to City Manager items
• FY 2018 -19 Proposed Budget - Warren Lehr and Linda Jones presented the item
and discussion was held. It was further explained that an item would be placed
on the June 19, 2018, City Council, OPWA, and OPGA agendas for
consideration and action.
• Monthly sales tax report - Linda Jones presented the report and discussion was
held.
• City Manager report - Warren Lehr reported that staff intends to recommend at
the July 3, 2018 City Council meeting to renew the contract for first responder
support services; commented that false alarm calls have been reduced in the
first quarter of 2018; and reported on another successful Keep Owasso Clean
event recently held.
5. Discussion relating to Board & Committee appointments
Mayor Kelley presented the item and discussion was held. It was further explained that an
item would be placed on either the June 19, 2018 or July 3, 2018 City Council agenda for
consideration and action.
City Councilor /Trustee comments and inquiries
None.
7. Adjournment
Lyndell Dunn moved, seconded by Doug Bonebrake to adjourn the meeting.
The meeting adjourned at 6:40 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
Claims List - 6119/2018
Vendor Name
01 GENERAL AT &T
BLUE ENERGY FUELS, LLC
CITY GARAGE
CITY GARAGE
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERIZON WIRELESS__
Payable Description
Payment
Amount
LONG DISTANCE PHONE
$1,12
CNG FUEL PURCH - MAY, 201.
$51.53
LABOR/OVERHEAD - JUNE, 20
$153.00
VEH PARTS PURCH - MAY, 20
$162.68
FUELMAN EXP - MAY, 2018
$192.34
ADVANCE AUTO - SUPPLIES
$132.47
AMAZON- SUPPLIES
$12,99
HEADLIGHT REV - SUPPLIE
$149.00
QUARTERMASTER- UNIFORM
$124.95
WALMART- SUPPLIES
$24.07
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$1,084.17
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$4.28
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$155.69
JOHN OR BELINDA FLETCHER
RENTAL
$35.37
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$90.00
JPMORGAN CHASE BANK
TURF LAND- REPAIR
$578.52
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
$29.82
GEN CEMETERY -Total
MOWING
$1,750.00
OWASSO LAWN CARE
MOWING
$858.11
AT &T
LONG DISTANCE PHONE
$2.51
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES MAY
$230.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$118.21
GEN COMMUNITY CENTER -Total
$350.72
E ENERGY
BLUE FUELS, LLC
CNG FUEL PURCH - MAY, 201
$62.71
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$512.92
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$35.37
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$339.79
JPMORGAN CHASE BANK
BGR TECH -BOOK
$64.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$13.49
KENNETH LIVINGSTON
MOWING
$1,750.00
OWASSO LAWN CARE
MOWING
$300.00
TREASURER PETTY CASH
MILEAGE REIMB
$52.92
TREASURER PETTY CASH
PARKING FEE
$2.00
VERIZON WIRELESS _
WIRELESS CONNECTION
$126.32
GEN COMMUNITY DEVELOPMENT -Total $3,260.51
JPMORGAN CHASE BANK GALLUP- TESTING $30.00
JPMORGAN CHASE BANK MEETING EXPENSE $36.13
JPMORGAN CHASE BANK THE ECONOMIST- SUBSCRI $170.00
VERIZON WIRELESS _ WIRELESS CONNECTION $29.65
GEN ECONOMIC DEV -Total $265.78
JPMORGAN CHASE BANK STANDLEY - COPIER $5.26
1
Claims List - 6/19/2018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $95.07
VERIZON WIRELESS WIRELESS CONNECTION $29.65
GEN EMERG PREPAREDNESS -Total
$129.98
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$438.25
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$15.61
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$13.07
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$318.68
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$68.97
JPMORGAN CHASE BANK
UPS - POSTAGE
$53.58
TREASURER PETTY CASH
CDL RENEW -EATON
$56.50
UNITED STATES CELLULAR
PW CELL PHONES
$36.49
CORPORATION
NATURAL GAS USAGE
$149.95
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN ENGINEERING -Total
FILING FEES
$1,070.81
CITY GARAGE
LABORIOVERHEAD -JUNE. 20
$76.75
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$12.06
JPMORGAN CHASE BANK
OFFICE DEPOT -HOLE PUN
$54.99
TREASURER PETTY CASH
MILEAGE REIMB- JACKSON
$6.65
GEN FINANCE -Total
$150.45
. AMERICANCHECKED, INC ATTN: BILLING
SOLICITOR BACKGROUND
$154.10
AT &T
LONG DISTANCE PHONE
$37.42
BH MEDIA HOLDING GROUPS, INC
PUBLICATION NEWSPAPER
$1,424.42
GRAND GATEWAY EGO. DEV. ASSC.
PELIVAN TRANSIT
$5,100.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83.97
JPMORGAN CHASE BANK
GIANT - EMPLOYEE DEVELO
$1,030.00
JPMORGAN CHASE BANK
MAILFINANCE -LEASE
$1,110.66
MCAFEE & TAFT
LEGAL PERSONNEL
$150.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$149.95
RICOH USA, INC
COPIER RENTAL
$211.81
TULSA COUNTY CLERK
FILING FEES
$190.00
GEN GENERAL GOVERNMENT -Total
$9,642.33
JPMORGAN CHASE BANK
DALE &LEES - SERVICE
$288.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.73
GEN HISTORICAL MUSEUM - Total
$324.73
JPMORGAN CHASE BANK
SAV ON- BANNERS
$1,050.00
GEN HR - CHAR INITIATIVE -Total
$1,050.00
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$447.00
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE
$248.00
PROGR
FELKINS ENTERPRISES, LLC
BROCHURES
$187.50
JPMORGAN CHASE BANK
CHARACTER- BULLETINS
$861.12
V,
Fund
01
Claims List - 6/19/2018
Vendor Name
Payable Description
Payment
Amount
GENERAL JPMORGAN CHASE BANK
GALLUP - EMPLOYEE DEVEL
$39,99
JPMORGAN CHASE BANK
INDEED- ADVERTISING
$200.00
JPMORGAN CHASE BANK
LINKEDIN - ADVERTISING
$96.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$13.72
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEE
$20.00
TULSA EMERGENCY MEDICAL CENTER
POST ACCDNT DRUG TEST
$100.00
TULSA EMERGENCY MEDICAL CENTER
PRE EMPLOY DRUG TEST
$300.00
TULSA WORLD
TULSA WORLD ADVERTSING
$878.00
GEN HUMAN RESOURCES -Total
OWASSO CHAMBER -FEE
$20.00
JPMORGAN CHASE BANK
TULSA CHAMBER -FEE
$3,391.83
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$81.92
KNOWBE4, INC
EMAIL SECURITY
$3,330.00
VERIZON WIRELESS
WIRELESS CONNECTION
$149.68
GEN INFORMATION TECH -Total
$2,537.95
$3,561.60
CITY GARAGE
LABOR /OVERHEAD- JUNE ,20
$70.08
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$57.69
JPMORGAN CHASE BANK
AMERICAN AUTO - PARKING
$48.00
JPMORGAN CHASE BANK
EMPLOYEE RECOGNITION
$480.78
JPMORGAN CHASE BANK
LODGING EXPENSE
$801.30
JPMORGAN CHASE BANK
MEETING EXPENSE
$212.91
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$2,19
JPMORGAN CHASE BANK
OK MUN LEAGUE -FEE
$170.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEE
$20.00
JPMORGAN CHASE BANK
TULSA CHAMBER -FEE
$675.00
GEN MANAGERIAL -Total
$2,537.95
JPMORGAN CHASE BANK
CTR EXEC -OMCCA CONFER $450.00
JPMORGAN CHASE BANK
LODGING EXPENSE $378.56
JPMORGAN CHASE BANK
TRAVEL EXPENSE $20.52
GEN MUNICIPAL COURT -Total
$849.08
AT &T
LONG DISTANCE PHONE
$0.55
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MAY, 201
$144.58
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$1,282.50
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$464.93
CLEAN UNIFORM COMPANY
PARKS STAFF UNIFORMS
$55.32
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$1,055.37
FREDRICK COSTIN JR
MOWING
$1,041.00
JPMORGAN CHASE BANK
C &C SPLY- SUPPLIES
$141.00
JPMORGAN CHASE BANK
CORNERSTONE -BUG SPRAY
$11,97
JPMORGAN CHASE BANK
CORNERSTONE -GAS CAN
$18,99
JPMORGAN CHASE BANK
CORNERSTONE -IVY SPRAY
$2.37
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$30.73
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$25.06
k7
Claims List - 6/1912018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
SAMS- SUPPLIES
$17.30
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$40.35
PROTECTION ONE ALARM MONITORING
ALARM SERVICES PARKS OFFI
$73.94
INC
FUELMAN EXP - MAY, 2018
$1,176.92
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
- GEN PARKS -Total
IVY OFF - TREATMENT
$4,435.61
JPMORGAN CHASE BANK
APCO - TRAINING
$858.00
JPMORGAN CHASE BANK
KANTOLA- TRAINING
$208.00
JPMORGAN CHASE BANK
S RUBBER- SUPPLIES
$48.90
JPMORGAN CHASE BANK
WALMART - PRISON BOARD
$12.84
TREASURER PETTY CASH
MILEAGE REIMB
$139.79
GEN POLICE COMMUNICATIONS -Total
WIRELESS CONNECTION
$1,267.53
SPECIAL OPS UNIFORMS, INC
VEST
$348.25
GEN POLICE DOJ VEST GIRT - Total
$348.25
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MAY, 201
$472.36
CITY GARAGE
LABOR/OVERHEAD- JUNE, 20
$2,338.58
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$13.44
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$1,176.92
JPMORGAN CHASE BANK
GRAINGER -PPE
$98.33
JPMORGAN CHASE BANK
IVY OFF - TREATMENT
$217.00
JPMORGAN CHASE BANK
OREILLY- OILIFILTERS
$44.71
JPMORGAN CHASE BANK
P &K EQUIP - ASSEMBLY
$53.50
JPMORGAN CHASE BANK
P &K EQUIP -PARTS
$867.15
JPMORGAN CHASE BANK
P &K EQUIP- RETURN
($119.22)
SPIRIT LANDSCAPE MANAGEMENT LLC
LANDSCAPE MAINT
$626.25
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN STORMWATER -Total
$5,858.68
AT &T
LONG DISTANCE PHONE
$0.04
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MAY, 201
$99.60
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$700.58
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$39.52
DALE & LEES SERVICE, INC
HEATINGIAC
$4,943.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2016
$17.31
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
$184.60
JPMORGAN CHASE BANK
LOWES -TOOLS
$78,96
JPMORGAN CHASE BANK
PEPBOYS -FLOOR MATS
$59.98
JPMORGAN CHASE BANK
SAMSSUPPLIES
$180.76
JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$5.78
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN SUPPORT SERVICES -Total $6,339.78
AEPIPSO STREET LIGHTS $8,67
11
5
Claims List - 6/19/2618
Fund
Vendor Name
Payable Description
Payment
Amount
Ot GENERAL
TREASURER PETTY CASH
CC REFUND- ALVAREZ
$100.00
TREASURER PETTY CASH
CC REFUND -BLEHM
$50.00
TREASURER PETTY CASH
CC REFUND- BRENTWOOD
$50.00
TREASURER PETTY CASH
CC REFUND - BREWER
$50.00
TREASURER PETTY CASH
CC REFUND -BURK
$50.00
TREASURER PETTY CASH
CC REFUND -DAVIS
$50.00
TREASURER PETTY CASH
CC REFUND -GROSS
$50.00
TREASURER PETTY CASH
CC REFUND -LEE
$50.00
TREASURER PETTY CASH
CC REFUND -LYONS
$50.00
TREASURER PETTY CASH
CC REFUND - MARTIN
$50.00
TREASURER PETTY CASH
CC REFUND- WYZARD
$50.00
GENERAL •Total
$608.67
GENERAL -Total
$47,386.57
20 AMBULANCE SERVICE
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$846.08
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$845.97
JPMORGAN CHASE BANK
ADVANCE AUTO- SWITCH
$5.97
JPMORGAN CHASE BANK
ROUTE 66 CHEV- REPAIR
$1,483.53
JPMORGAN CHASE BANK
SUMMIT- REPAIR
$937.52
JPMORGAN CHASE BANK
UNITED - AIRFARE
$260.20
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
AMBULANCE -Total
$4,408.92
ANNETTE ROGERS
AMBULANCE REFUND
$71.15
BCBS OF OKLAHOMA
AMBULANCE REFUND
$276.34
DODDRIDGE FAMILY TRUST R.L
AMBULANCE REFUND
$76A8
FREDDY WRIGHT
AMBULANCE REFUND
$10.00
GLENNA BISHOP
AMBULANCE REFUND
$50.00
JAMES SWARR
AMBULANCE REFUND
$784.41
LEON WHITMORE
AMBULANCE REFUND
$13,82
NONA M NEAL
AMBULANCE REFUND
$2,365.00
RUAJ ADAY
AMBULANCE REFUND
$1,164.50
SUMMER TERRILL
AMBULANCE REFUND
$138.05
TREASURER PETTY CASH
AMBULANCE REFUND
$71.66
UHC RECOVERY SERVICES
AMBULANCE REFUND
$904.00
UNITED HEALTHCARE
AMBULANCE REFUND
$663.25
AMBULANCE SERVICE -Total
$6,588.36
AMBULANCE SERVICE
•Total
$10,997.28
21 E -911
AT&T
T -1 CIRCUITS
$946.32
COX COMMUNICATIONS
T -1 CIRCUITS
$233.95
E911 COMMUNICATIONS -Total
$1,180.27
E-911 -Total
''`:,.....-
$1,180.27
5
Claims List - 6/19/2018
Fund Vendor Name
Payable Description
Payment
Amount
25 HOTEL TAX JPMORGAN CHASE BANK
LODGING EXPENSE
$801.30
JPMORGAN CHASE BANK
MEETING EXPENSE
$45.04
JPMORGAN CHASE BANK
TULSA CHAMBER -FEE
$1,350.00
HOTEL TAX ECON DEV -Total
JPMORGAN CHASE BANK
$2,196.34
CITY GARAGE
LABOR/OVERHEAD -JUNE, 20
$67.08
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$86.12
JPMORGAN CHASE BANK
HOBBY LOBBY-SUPPLIES
$6.58
JPMORGAN CHASE BANK
HOMEDEPOT- RETURN
($89.97)
JPMORGAN CHASE BANK
KEEP OK -REGIS FEE
$25.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$34.99
JPMORGAN CHASE BANK
PIKEPASS -FFES
$20.30
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$39.28
STRONG NEIGHBORHOODS -Total
$189.38
HOTELTAX -Total
$2,365.72
27 STORMWATER MANAGEMENT
BECCO CONTRACTORS INC
FY 16 -18 STREET REHAB PRO
$80,375.00
ST REHAB BECCO FYI 6-18 -Total
$80,375.00
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$13.05
JPMORGAN CHASE BANK
GRAINGER - CABINET
$168.00
JPMORGAN CHASE BANK
THE TINT SHOP-TINTING.
$150.00
LOT MAINTENANCE OF OKLAHOMA, INC.
MOWING
$823.02
PRECISION LAWN CARE OF TULSA, LLC
MOWING
$1,200.00
UNITED STATES CELLULAR
PW CELL PHONES
$36.49
CORPORATION
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER- STORMWATER -Total
$2,430.57
STORMWATER MANAGEMENT
-Total
$82,805.57
34 VISION TAX
WALTER P MOORE AND ASSOCIATES
ENGINEERING SERVICES
$5,627.75
VSN RECAP 129TH TO 169 -Total
$5,627.75
BKL INCORPORATED
ENGINEERING SERVICES
$6,965.80
VSN RECAP 96TH /I 19 -129TH -Total
$6,965.80
CROSS -BO CONSTRUCTION
GRAVITY SEWER LINE
$136,598.60
GUY ENGINEERING SERVICES INC
ENGINEERING SERIVCES
$1,160.00
MARY B RETHERFORD
ROW ACQUISITION
$6,000.00
VSN RECAP GARNETT TO 129 - Total
$143,758.60
GARVER
ENGINEERING SERVICES - 11
$4,180.00
VSN RECAP MINGO TO GARNET -Total
$4,180.00
VISION TAX -Total
$160,532.15
36 CAPITAL IMPROV GRANTS
GH2 ARCHITECTS LLC
PROFESSIONAL SERVICES
$3,422.00
VSN 2025 FESTIVAL PARK -Total
$3,422.00
Claims List - 6/19/2018
Fund Vendor Name
Payable Description
Payment
Amount
36 CAPITAL IMPROV GRANTS -Total
$3,422.00
37 SALES TAX FIRE AT &T
LONG DISTANCE PHONE
$3.47
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$2,439.92
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$334.30
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$5,529.82
JPMORGAN CHASE BANK
ACCURATE FIRE - EXTINGU
$157.70
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$258.12
JPMORGAN CHASE BANK
CHEVRON -FUEL
$24.99
JPMORGAN CHASE BANK
CONRAD -PARTS
$651.07
JPMORGAN CHASE BANK
CONRAD- REPAIR
$321.62
JPMORGAN CHASE BANK
DALE &LEES - REPAIR
$88.00
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$85.00
JPMORGAN CHASE BANK
ENTERPRISE- RENTAL FEE
$398.22
JPMORGAN CHASE BANK
FIRE PROTECTION -MANUA
$784.80
JPMORGAN CHASE BANK
FIRE TRAINING -AHA CAR
$207.00
JPMORGAN CHASE BANK
FULLTERTON- OXYGEN
$49.13
JPMORGAN CHASE BANK
GRAINGER -DOOR BELLS
$246.06
JPMORGAN CHASE BANK
GRAINGER- RETURN
($32.04)
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$514.43
JPMORGAN CHASE BANK
IMAGENET- COPIER FEE
$440.17
JPMORGAN CHASE BANK
LOCKE -BULB
$19.01
JPMORGAN CHASE BANK
LODGING EXPENSE
$1,318.68
JPMORGAN CHASE BANK
LOWES -HOSE
$49.98
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
$5.96
JPMORGAN CHASE BANK
LOWES- REPAIR
$97.22
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$31.41
JPMORGAN CHASE BANK
OK POLICE SUPPLY -UNIF
$98,89
JPMORGAN CHASE BANK
OREILLY -PART
$74.56
JPMORGAN CHASE BANK
OVERHEAD DOOR TULSA -R
$604.00
JPMORGAN CHASE BANK
PIKEPASS -FFES
$40.30
JPMORGAN CHASE BANK
SAMS - BATTERY
$29.88
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$52.96
JPMORGAN CHASE BANK
STANDARD SPLY- EQUIPME
$22.24
JPMORGAN CHASE BANK
STANDARD SPLY - MAINTEN
$13,99
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$469.21
JPMORGAN CHASE BANK
UNITED - BAGGAGE FEE
$125.00
JPMORGAN CHASE BANK
USPS- POSTAGE
$6.70
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$429,79
TREASURER PETTY CASH
VEHICLE TAG
$75.00
VERIZON WIRELESS
WIRELESS CONNECTION
$849.32
SALES TAX FUND -FIRE -Total
$16,915.88
7
Claims List - 6/19/2018
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
- Total
$16,915.88
38 SALES TAX POLICE
AT &T
LONG DISTANCE PHONE
$37.44
BOARD OF TESTS FOR ALCOHOL & DRUG
TRAINING
$62.00
CITY GARAGE
LABOR /OVERHEAD -JUNE, 20
$10,100.75
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$2,320.51
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$9,523.36
JPMORGAN CHASE BANK
ADOBE - ANNUAL SUBSCRIP
$599.88
JPMORGAN CHASE BANK
AMAZON - RECORDER
$149.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$222.76
JPMORGAN CHASE BANK
AT YOUR SERVICE -RENTA
$80.00
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$99,99
JPMORGAN CHASE BANK
BEE KAY- UNIFORM ITEMS
$201.95
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$219.96
JPMORGAN CHASE BANK
FAMILY ANIMAL MED -K9
$260.10
.
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MEDI
$325.30
JPMORGAN CHASE BANK
LOWES - MATERIALS
$16.54
JPMORGAN CHASE BANK
NATURAL EVOL- RECYCLE
$80.00
JPMORGAN CHASE BANK
OACP - TRAINING
$265.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$62.98
JPMORGAN CHASE BANK _
OGIA- TRAINING
$225.00
JPMORGAN CHASE BANK
OWASSO TAILOR - TAILOR!
$50.00
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$62.99
JPMORGAN CHASE BANK
REASORS - SUPPLIES
$22.17
JPMORGAN CHASE BANK
SAMSSUPPLIES
$323.96
JPMORGAN CHASE BANK
SAV ON- SUPPLIES
$10.00
JPMORGAN CHASE BANK
SOUTHERN AG -K9 FOOD
$139.98
JPMORGAN CHASE BANK
SURPLUSYOU- SUPPLIES
$209.99
JPMORGAN CHASE BANK
T WEST -CLEAR ACCESS
$374.00
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$1.78
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$258.31
SPECIAL OPS UNIFORMS, INC
UNIFORM ITEMS
$1,859.38
TREASURER PETTY CASH
UNIFORM TAILORING
$64.00
VERIZON WIRELESS
WIRELESS CONNECTION
$887.74
SALES TAX FUND- POLICE -Total
$29,117,81
SALES TAX POLICE
-Total
$29,117.81
39 SALES TAX STREETS
AEP /PSO
STREET LIGHTS
$7,163.81
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MAY, 201
$285.50
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$1,658.50
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$703.91
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$1,010.74
JPMORGAN CHASE BANK
ATWOODS -PARTS
$44.25
3
Claims List - 6/19/2018
Fund Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS JPMORGAN CHASE BANK
ATWOODS - TOOLS /EQUIP
$214.94
JPMORGAN CHASE BANK
BROWNCO -PINS
$19.60
JPMORGAN CHASE BANK
CORNERSTONE - PROPANE
$15.99
JPMORGAN CHASE BANK
HOME DEPOT - SHOVELS
$19,94
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$26,17
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$5.80
JPMORGAN CHASE BANK
LOWES -EQUIP
$34.28
JPMORGAN CHASE BANK
LOWES- MATERIAL
$39.94
JPMORGAN CHASE BANK
LOWES- SCREWS
$31.48
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$76.43
JPMORGAN CHASE BANK
LOWES -TOOLS
$121.03
JPMORGAN CHASE BANK
MICHAEL TODD -POSTS
$340.43
JPMORGAN CHASE BANK
VANCE BROS -PARTS
$112.00
JPMORGAN CHASE BANK
VANCE BROS -PPE
$12.00
JPMORGAN CHASE BANK
VANCE BROS -TACK OIL
$94.50
TREASURER PETTY CASH
VEHICLE TAG
$51.00
TULSA ASPHALT, LLC
ASPHALT
$65.45
TULSA COUNTY HIGHWAY
SIGNS
$251.00
CONSTRUCTION
TWIN CITIES READY MIX, INC
CONCRETE
$742.00
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$85.59
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$7.24
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WELSCO, INC.
RENTAL
$11.82
SALES TAX FUND-STREETS -Total
$13,325.36
BECCO CONTRACTORS INC
FY 16 -18 STREET REHAB PRO
$339,190.22
STAX ST REHAB BECCO 16 -18 -Total
$339,190.22
SALES TAX STREETS • Total
$352,515.58
40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK
MATHIS BROTHERS -FURNI
$2,330.63
JPMORGAN CHASE BANK
SUNSHINE INTL- FURNITU
$3,849.44
NABHOLZ CONSTRUCTION CORPORATION
CONSTRUCTION SERVICES
$538,612.17
STOW'S OFFICE FURNITURE
FURNITURE
$8,679.91
CI - POLICE BLDG -Total
$553,472.15
BUILDING & EARTH SCIENCES, INC
PROFESSIONAL SERVICES
$4,476.55
FIREBLAST GLOBAL INC
FIRE STATION
$119,018.55
TIMBERLAKE CONSTRUCTION CO
CONTRUCTION SERVICES
$852,182.33
WALLACE ENGINEERING STRUCTURAL
PROFESSIONAL SERVICES
$31.50
CIP FIRE STATION #4 • Total
$975,708.93
JPMORGAN CHASE BANK
ACCESSORY PARTNERS -PA
$1,077.00
JPMORGAN CHASE BANK
CONRAD -PARTS
$546.26
PUBLIC SAFETY VEH • FIRE • Total
$1,623.26
9
Claims List - 6/19/2018
Fund Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES
$93,156.89
SRVC RD 106 - 1161135TH -Total
$93,156.89
CAPITAL IMPROVEMENTS -Total
$1,623,961.23
70 CITY GARAGE AT &T
LONG DISTANCE PHONE
$1.10
CITY GARAGE
VEH PARTS PURCH - MAY, 20
$92.62
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$121.34
FLEETCOR TECHNOLOGIES
FUELMAN EXP - MAY, 2018
$38.34
JPMORGAN CHASE BANK
A &N TRAILER -PARTS
$216.12
JPMORGAN CHASE BANK
AMERIFLEX - CLAMPS
$65.70
JPMORGAN CHASE BANK
CAPCO -FUEL CAP
$50.99
JPMORGAN CHASE BANK
CARSON MFG -EQUIP
$136.60
JPMORGAN CHASE BANK
CUMMINS -PARTS
$68.90
JPMORGAN CHASE BANK
CUMMINS - THERMOSTAT
$64.89
JPMORGAN CHASE BANK
FASTENAL -BOLTS
$19.72
JPMORGAN CHASE BANK
FASTENAL -PARTS
$12.74
JPMORGAN CHASE BANK
GALLS - LIGHTS
$198.74
JPMORGAN CHASE BANK
GALLS -SIREN SPEAKER
$163.90
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$3,931.13
JPMORGAN CHASE BANK
GRAINGER -PARTS
$49.48
JPMORGAN CHASE BANK
GRAINGER- REFUND
($3.88)
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$162.80
JPMORGAN CHASE BANK
INLAND TRUCK -HOSE
$75.84
JPMORGAN CHASE BANK
LENOX- TOWING
$335.00
JPMORGAN CHASE BANK
LOWES- FILTERS
$65.96
JPMORGAN CHASE BANK
NAVCO -PARTS
$276.19
JPMORGAN CHASE BANK
OREILLY -PART RESALE
$637.95
JPMORGAN CHASE BANK
PARTMASTERSUPPLIES
$399.63
JPMORGAN CHASE BANK
PRECISION - FITTINGS
$152.21
JPMORGAN CHASE BANK
ROUTE 66 CHEV - LATCHES
$137.75
JPMORGAN CHASE BANK
ROUTE 66 CHEV -PARTS
$547.97
JPMORGAN CHASE BANK
ROUTE 66 CHEV -VALVE
$35.95
JPMORGAN CHASE BANK
ROUTE 66 -PARTS
$208.54
JPMORGAN CHASE BANK
ROUTE 66- RETURN
($20.00)
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$12.46
JPMORGAN CHASE BANK
SUPERBRIGHTLEDS -LIGHT
$222.92
JPMORGAN CHASE BANK
SWAGELOK- FITTINGS
$629.35
JPMORGAN CHASE BANK
TULSA CLEANING -SOAP
$235.00
JPMORGAN CHASE BANK
ULTIMATE VEHICLE -PART
$391.80
JPMORGAN CHASE BANK
UNITED FORD -VENT DOOR
$178.68'
JPMORGAN CHASE BANK
USPS- POSTAGE
$12.50
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$19.55
10
11
Claims List - 6119/2018
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
JPMORGAN CHASE BANK
YELLOWHOUSE- LATCHES
$129.78
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$103.90
CITY GARAGE -Total
$10,180.16
CITY GARAGE -Total
$10,180.16
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$10,260.22
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$11,918.55
WORKERS' COMP SELF -INS
-Total
$11,918.55
City Grand Total
$2,353,318.77
11
011111eople • REAL Chencbr • REAL Community
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: OkMRF Retirement Request
DATE: June 15, 2018
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for non - police and fire
employees, requires the City Council acting as the OkMRF Retirement Committee to approve
applications for retirement. To be eligible for retirement benefits through OkMRF, an employee
must have a minimum of five years of employment.
Upon death of an active employee who is vested, the employee's spouse is entitled to the
employee's pension, payable for life or until remarriage.
Sonya Boggs was an active employee and had been employed with the City for an excess of
five years when she passed away on June 3, 2018. Both of the necessary requirements have
been met for Ms. Boggs' spouse to receive her monthly death benefit from OkMRF.
RECOMMENDATION:
Staff recommends approval of request to receive death benefits from Oklahoma Municipal
Retirement Fund from the spouse of Sonya Boggs.
(__�I
REAL People • REgL Character •REAL Community
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Public Infrastructure Improvements for Patriot Golf Course Club
House Force Main
DATE: June 15, 2018
BACKGROUND:
The subject infrastructure is located in the Stone Canyon Subdivision (See Location Map for
alignment) and ties into the city's 761h Street Sanitary Sewer Interceptor. Public Infrastructure
includes 7,561 linear feet of four inch PVC sanitary sewer force main and all appurtenances to
serve the Patriot Golf Course Club House.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in June of 2018 by the Public
Works Department. All standards for acceptance have been met. Additionally, the construction
contractor and design engineer have supplied the necessary two -year maintenance bonds and
required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of public infrastructure improvements including 7,561 linear feet
of four inch PVC sanitary sewer force main and all appurtenances to serve Patriot Golf Course
Club House.
ATTACHMENTS:
Location Map
City Attorney bond approval letters & copy of bonds
Patriot Club House Force Main
ill= 3009 ft
may represents a visual dis
le staff for most up- iodate
Location Map I 0 6/05/2018
geographic information. Data provided here on is not guaramee of acutual field conditions. To be sure
please
Farris, Earl
From:
Lombardi, Julie
Sent:
Wednesday, June 06, 2018 9:59 AM
To:
Eaton, Steven
Cc:
Farris, Earl
Subject:
RE: Patriot Force Main
Steven,
I have reviewed the Stone Canyon Sanitary Sewer Forcemain maintenance bond at your request.
The Attorney -in -Fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the
bond is well within the surety's $2,253,000 underwriting limitation. Therefore, the bond is approved.
Julie Lombardi
7urw Trout Lombardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-347-1511 Fax 918- 376 -1599
Email: ilombardiacitvofowasso.com
www.citvofowasso.com
From: Eaton, Steven fmailto:seatonna CitvOfowasso com]
Sent: Wednesday, June 6, 2018 9:25 AM
To: Lombardi, Julie <JLombardiC�CitvOfOwasso.com>
Cc: Farris, Earl <efarris(a�CitvOfOwasso.com>
Subject: Patriot Force Main
Ms. Lombardi,
I am sending a maintenance bond for review. Would you please reply with your findings.
Thank you,
Steven Eaton
City of Owasso
Infrastructure Inspector
seaton(@citVofowasso.com
Phone 918- 272 -4959
Cell 918-693-3979
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR40636
KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company,
L.L.C, as Principal and Granite Re, Inc, as Surety, are held and firmly bound unto the
City of Owasso, Olahoma, as Obligee, in the penal sum of Three Hundred Five
Thousand, Seventy Dollars and Fifty Cents ($305,070.50) to which payment will and
truly to be made, we do bind ourselves, and each of our heirs, executors, administrators,
successors, and assigns jointly and severally, firmly by these presents,
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Stone Canyon Sanitary Sewer Forcemain to
Serve the Patriot Club, a privately financed public improvement, and acceptance of such
by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship
and materials which may become apparent in such privately financed public
improvement during said period,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND TED: MAY 21, 2018
Developers Paving C mpany, .L.C., Principal
BY:
140a0id,Ma+1a ea2�
Granite Re, Inc., Surety
BY: A"/ -bAj' Attorney -in -Fact
Amy Lam rt
Attach Power of Attorney
GRANITE RE, INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC„ a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint:
BARRY L, HERRING; SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; AMANDA).
SMITH - HUNTER its true and lawful Attorney -in- Facts) for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC, through us, Its Board of Directors, hereby ratifies and confirms all
and whatsoever the said:
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY (MCCRAW AMANDA J,
SMITH - HUNTER may lawfully do in the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC, has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its president and Secretary/Treasurer, this 2 "d day of November, 2017. ff
Kenneth D, Millington, resident
STATE OF OKLAHOMA ) S E d L
SS.
COUNTY OF OKLAHOMA ) Kyle /P. McDonald, Treasurer
On this 2 "d day of November, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company
and Kyle P. McDonald, Secretary/1'reasurer of said Company, with both of whom t am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P, McDonald were respectively the President and the Secretary/rreasurer of
GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of,
said corporation, and that they signed their name thereto by like order as President and SecretarWrreasurer, respectively, of the Company,
i rSMK. G4
0
My Commission Expires:
August 8, 2021 .a
Commission #: 01013257
"'i' " :u,n *`�
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
thatthe following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVED, fhatthe President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
I WI.T. ES5 WHER�O,`F�, the undersignel Das subscribed this Certificate and affixed the corporate seal of the Corporation this
day of, 20 0
6RK.
Kyle P/ McDonald, rylTreasurer
GR0000 -1
REAL Peaple • REAL Ghamctal •REAL G•mmunRy
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: Fraternal Order of Police (FOP) Contract for Fiscal Year 2018 -19
DATE: June 15, 2018
BACKGROUND:
The Fraternal Order of Police (FOP) and the City have been meeting to negotiate a contract for
fiscal year 2018 -2019, and have reached a tentative agreement.
The contract being presented is for one year and provides for the following:
• Extends probationary period to twelve months from the date of graduation from
CLEET Academy for officers who do not have CLEET certification upon hire.
• Increases the number of authorized Honor Guard members from seven to ten, with
the City having up to twelve months to fill a vacant positions. Requires officers to
make a minimum of a three year commitment to the Honor Guard.
• Removes language allowing Master Patrolmen with twelve or more years of
experience to test for Lieutenant. Increases the supervisory experience, required for a
Sergeant to test for Captain from two years to seven years. Increases the weight of
the Chief's Interview score for Lieutenants from 10% to 30% and increase the weight
of the Chief's Interview score for Captains from 10% to 40 %.
Changes seniority date for employees with the same promotional date from date of
hire to highest promotional score at the completion of testing.
• Clarifies Uniform and Equipment language.
• Adds language restricting reimbursement for watches, laptops, and mobile
technology (excluding phones) damaged in the line -of -duty to $200 per incident,
With a $1,000 limit on phones. Language includes the requirement for telephones to
be kept in a protective case in order to be eligible for reimbursement.
• Provides for a 4% across- the -board increase effective July 1 St.
The compensation costs of continuing the current contract for fiscal year 2018 -2019 is $220,000.
The City appreciates the spirit of cooperation which encompassed the negotiations and the
continued mutual desire to reach an agreement beneficial to both the City and the FOP.
RECOMMENDATION:
Staff recommends approval of the FY 2018 -19 contract between the City of Owasso and the
Fraternal Order of Police (FOP) Lodge #149 and authorization for the Mayor to execute the
contract.
ATTACHMENT:
Recommended FOP Contract with Strikeouts
AGREEMENT BETWEEN
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION
F."Ll
FRATERNAL ORDER OF POLICE
LODGE NO. 149
July 1, 2018 - June 30, 2019
Article 1
Article 2
Article 3
Article 4
Article 5
Article 6
Article 7
Article 8
Article 9
Article 10
Article 11
Article 12
Article 13
Article 14
Article 15
Article 16
Article 17
Article 18
Article 19
Article 20
Article 21
Article 22
Article 23
Article 24
Article 25
Article 26
Article 27
Article 28
Article 29
Article 30
Article 31
Article 32
Article 33
Article 34
Article 35
Article 36
TABLE OF CONTENTS
Purpose of Agreement ........... ...............................
Authority and Term .............. ...............................
Savings Clause .................... ...............................
Gender Clause ..................... ...............................
Mutual Responsibility to Avoid Discrimination............
Prevailing Rights .................. ...............................
Management Rights and Responsibilities ....................
Bargaining Units Rights and Security .........................
Prohibition of Strikes ............. ...............................
Successors and Assigns ........... ...............................
Recognition......................... ...............................
Publication and Distribution ..... ...............................
Grievance Procedure .............. ...............................
PersonnelFiles ..................... ...............................
Officer Bill of Rights .............. ...............................
Safety and Health Committee .... ...............................
HonorGuard ....................... ...............................
DuesCheck Off .................... ...............................
Classifications and Promotions .. ...............................
Vacation.............................................................
HolidayPay ......................... ...............................
SickLeave .......................... ...............................
WorkSchedule ..................... ...............................
Seniority............................. ...............................
Retirement and Pension ........... ...............................
Insurance............................ ...............................
Uniform and Equipment .......... ...............................
PersonalProperty .................. ...............................
Temporary Assignment ............ ...............................
Education Incentive ................ ...............................
LongevityPay ......................................................
Detective "On -Call" Pay .................
..... ...................
Compensation ....................... ...............................
Drug and Alcohol Testing ......... ...............................
Wellness Program .................. ...............................
Shift Differential .................... ...............................
SignaturePage ...................... ...............................
2
ARTICLE 1
PURPOSE OF AGREEMENT
It is the intent and purpose of this Agreement, entered into by and between the CITY OF
OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER, and LODGE NO. 149,
FRATERNAL ORDER OF POLICE, hereinafter referred to as LODGE, to achieve and
maintain harmonious relations between the parties hereto and to provide for the equitable and
orderly adjustment of grievances which may arise during the term of this Agreement.
ARTICLE 2
AUTHORITY AND TERM
Section 1. The Employer and Lodge have, by these presents, reduced to writing the
collective bargaining agreement resulting from negotiations entered into by the Employer and
the Lodge.
Section 2. This Agreement shall become effective on the 1st day of July, 2944 2018 and
shall remain in full force and effect until midnight, June 30, 2415 2019.
Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation of
monies by the Employer are included as a matter of collective bargaining, it is understood by
the parties hereto that this agreement shall serve as notice to collectively bargain for all issues
and compensation for the following fiscal year, in lieu of written notice, pursuant to O.S.A.
11, (1994) 51 -101, et eq.
Section 4. It shall be the obligation of the Employer and the Lodge to meet the first
business day of March or within ten (10) days thereof to negotiate in good faith with
representatives of the Lodge and Employer.
Section 5. In the event the Lodge and the Employer are unable to reach an agreement
within thirty (30) days from and including the date of the first meeting, any and all unresolved
arbitrable issues may be submitted for mediation before arbitration at the request of either
party.
■
ARTICLE 3
SAVINGS CLAUSE
Section 1. If any provision of this Agreement or the applications thereof to any person or
circumstances is held invalid, the invalidity shall not affect other provisions or applications of
this Agreement which can be given effect without the invalid provision or applications and, to
this end, the provisions of this Agreement are severable.
Section 2. It is understood that the articles included herein constitute a complete
understanding of all the terms and conditions of employment to be governed by this Agreement
during the contract period and it cannot be altered in any manner save by the complete written
concurrence of the parties subscribing hereto.
Section 3. Any appendices to this Agreement shall be numbered, dated and signed by the
Employer and the Lodge and shall be subject to the provisions of this Agreement, and all
appendices shall become a part of this Agreement as is specifically set forth herein.
Section 4. It is understood that all time limits found in this Agreement may be extended by
mutual concurrence.
Section 5. In the event an Agreement is not made for the fiscal year 7017 20188 2018 -2019
this Agreement will remain in effect until such time as one is made in succession.
ARTICLE 4
GENDER CLAUSE
"Gender ". A word importing one gender only shall extend and be applied to both genders.
I
ARTICLE 5
MUTUAL RESPONSIBILITY TO AVOID DISCREMNATION
Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation of
both parties to undertake affirmative action to insure that applicants or employees are treated
without regard to race, color, religion, sex, national origin, status of Lodge membership, or
political affiliations. Specifically, pursuant to Equal Employment Opportunity Commission
Guidelines, each party is obligated to take positive action in affording equal employment,
training and promotional opportunities to all members, as required by Title VII of the Civil
Rights Act of 1964, as amended. Additionally, nothing in this Agreement shall be interpreted
as diminishing the obligation of both parties to comply with the provisions of the Fair Labor
Standards Act, or the Americans with Disabilities Act, or any duly adopted Department of
Labor Regulations promulgated thereunder.
Section 2. In the event that any portion of this Agreement unintentionally conflicts with the
Employer's capability to be in compliance with said Acts, the EEOC Guidelines and
Department of Labor Regulations will be over - riding to that portion of this Agreement.
ARTICLE 6
PREVAILING RIGHTS
Section 1. All rules, regulations, fiscal procedures, working conditions, departmental
practices and manner of conducting the operation and administration of the Owasso Police
Department currently in effect for and with respect to the members of the Police Department
on the effective date of this Agreement shall remain in full force and effect, unchanged and
unaffected in any manner, unless and except as modified or changed by the specific terms of
this Agreement.
Section 2. It is understood by the parties hereto that the portions hereof regarding Safety
and Health Committee as well as departmental practices, as previously stated, are subject to a
modification by adoption of an appropriate ordinance, personnel manual or departmental
procedure and negotiation. By reason thereof, upon promulgation by the Employer of the
Accident Review Board, together with the practices, procedures and policies therein, as well as
promulgation of the Owasso Police Department Operations Manual, the Lodge, upon
notification of such by the Employer, shall re -open negotiations between the parties whereby
inclusion of said matters shall be negotiated between the parties.
ARTICLE 7
MANAGEMENT RIGHTS AND RESPONSIBILITIES
Section 1. Lodge recognizes the prerogative of the Employer to operate and manage its
affairs in all respects and in accordance with its responsibilities, and the power or authority
which the Employer has not officially abrogated, delegated, granted or modified by this
Agreement is retained by the Employer, and all rights, powers and authorities the Employer
had prior to the signing of this Agreement are retained by the Employer, and remain
exclusively and without limitation within the rights of the Employer.
Section 2. Except as may be limited within this agreement, the Employer retains the rights
in accordance with the Constitution, the laws of the State of Oklahoma, and Charter of the
municipality and the responsibilities and duties contained in the laws of the State of Oklahoma
and the ordinances and regulations promulgated there under.
A. To determine Police Department policy including the rights to manage the affairs of the
Police Department in all respects;
B. To assign working hours, including overtime;
C. To direct the members of the Police Department, including the right to hire, promote or
transfer any employee;
D. To discipline, suspend, or terminate any employee, as provided for in this agreement,
provided that just cause shall be the standard for any discipline, suspension or
termination;
E. To determine the organizational chart of the Police Department, including the right to
organize and reorganize the Police Department and the determination of job
classifications and ranks based upon duties assigned;
F. To determine the safety, health and property protection of the Police Department;
G. To allocate and assign work to all Employees within the Police Department;
H. To be the sole judge of qualifications of applicants and training of new Employees;
I. To schedule the operations and to determine the number and duration of hours of
assigned duty per week;
J. To establish and enforce Police Department rules, regulations and orders;
V
ARTICLE 7
MANAGEMENT RIGHTS AND RESPONSIBILITIES
(continued)
K. To introduce new, improved, or different methods and techniques of Police
Department operation or change existing methods and techniques;
L. To determine the amount of supervision necessary;
M. To control the departmental budget;
N. To take whatever actions may be necessary to carry out the mission of the Employer in
situations of emergency.
in
ARTICLE 8
BARGAINING UNIT RIGHTS AND SECURITY
Section 1. Bulletin Boards. The Employer shall provide space in all Police Stations for
Lodge bulletin boards. No materials of a subversive or derogatory nature or political
endorsements shall be posted. The location of such Bulletin Boards shall be mutually agreed
upon by the Employer and the Lodge and shall not cover more than sixteen square feet. The
Bulletin Boards and items posted are the sole property of the Lodge.
Section 2. Members of the Lodge will be allowed to attend Lodge functions within the city,
while on duty without loss of pay. However, members will be subject to call out.
Section 3. Members of the Lodge may be given time off for lodge functions. After written
notice to the Chief of Police, Lodge Representatives may be granted time off without loss of
pay to conduct bonafide Lodge business. For business outside the city limits, Employer shall
make schedule adjustments to insure that Lodge Officers' days off or compensation time will
be scheduled during the time of the Lodge business. Such schedule adjustments shall not be
unreasonably withheld.
Section 4. The Employer shall grant four (4) hours of Union leave accrual per month to the
current President of the lodge, to conduct lodge business. Such accrual shall be accrued
separately from vacation and compensatory leave. The balance of Union leave accrued will
not carry forward from one fiscal year to the next.
Section 4— 5. The Chief of Police may grant leave with pay to Lodge Representatives to
conduct Lodge business which mutually benefits the Lodge as well as the Police Department.
ii
ARTICLE 9
PROHIBITION OF STRIKES
Section 1. The Lodge and the Employer are well aware of the public policy and the
necessity that there shall be no strikes or other action which would tend to disrupt the
provision of those services traditional to Employer's business; in that the public policy of the
State of Oklahoma has been expressly stated by the Oklahoma Legislature and codified as Title
11 O.S. Section 51 -111, as amended that statutory provision is deemed to provide the spirit
and intent under which the following sections of this article are provided and the parties hereto
are bound.
Section 2. Neither the Lodge, nor any of its officers, agents, or employees, or any of the
employees for which it bargains, shall in any manner coerce, intimidate, instigate, induce,
sanction, suggest, conspire with, promote, support, engage in, condone, or encourage any
person to participate in any strike, work stoppage or slowdown. The Lodge shall not aid or
assist any persons or parties engaging in the above prohibited conduct, nor shall the Lodge
provide funds, financial and other assistance for the conduct or direction of such activities for
the payment of strike, unemployment, or other benefits to those persons participating in such
prohibited conduct and activities; provided, however, that the Lodge may provide legal
representation for itself or persons accused of such activities, or for any purpose it may deem
necessary.
Section 3. Upon notification confirmed in writing, by the Employer to the Lodge that
certain of its members are engaging in a strike, the Lodge shall immediately, in writing, order
such members to return to work at once and provide the Employer with a copy of such an
order and responsible officials of the Lodge shall publicly order them to return to work. Such
characterization of strike by the Employer shall not establish the existence of a strike.
Such notification by the Lodge shall not constitute an admission by it that a strike is in
progress or has taken place or that any particular member is or has engaged in a strike. The
notification shall be made solely on the representation of the Employer.
In the event that a strike occurs, the Lodge agrees to take all reasonable effective and
affirmative action to secure the members return to work as promptly as possible. The Lodge
shall not be in breech of this agreement where the acts or actions hereinbefore enumerated are
not caused or authorized by the Lodge.
1 7
ARTICLE 10
SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the successors and assigns of the parties hereto during
the term of this Agreement; and no provisions, terms or obligations herein contained shall be
affected, modified, altered or changed in any respect whatsoever by any change of any kind in
the ownership of management of either parry hereto, or by any change geographically of place
of business of either parry hereto.
10
ARTICLE 11
RECOGNITION
Section 1. The Employer recognizes the Lodge as the exclusive bargaining agent for all
police officers, except the Chief and, one designated Administrative Assistant. The Lodge
shall be advised in writing who the Chief's Designated Administrative Assistant is, within ten
(10) days after this agreement takes effect. In the event there is no Designated Administrative
Assistant appointed, the Lodge will be so notified.
Section 2. Police Officers who are CLEET certified upon hire are probationary
employees for twelve (12) months from date of hire. Police Officers who are required to
attend the CLEET Academy are probationary employees for twelve (12) months from the
date of graduation from the CLEET Academy.
In situations where a probationary employee misses a significant portion of training due to
an on -the job injury or off -the -job injury or illness or at the discretion of the Chief of
Police, probation may be extended up to six (6) months.
14
ARTICLE 12
PUBLICATION AND DISTRIBUTION
The City shall provide the Lodge with one (1) signed original contract for the term of this
agreement and one computer file copy. The cost of publication shall be born by the Employer.
15
ARTICLE 13
GRIEVANCE PROCEDURE
Section 1. It is the intent of the parties to this Agreement to prevent grievances and to
settle any which may occur as fairly and promptly as practical. Therefore, it is agreed that
there should be time limits between the initiation of a grievance and its occurrence and between
steps of the grievance procedure and the time in which each answer must be given. All time
limits set forth in this Article may be extended by mutual consent, but if not so extended, they
must be strictly observed. If a party fails to pursue any grievance within the time limits
provided, he shall have no further right to continue the grievance. Further, this article is not
intended to limit the parties' right to grieve or arbitrate any matter which would otherwise be
subject to arbitration by statute.
Section 2. The Lodge or any employee covered under this Agreement may file a grievance
within twenty (20) days of alleged occurrence, as hereinafter defined, and shall be afforded the
full protection of this Agreement.
Section 3. The Lodge President or his authorized representative may report an impending
grievance to the Chief of Police in an effort to forestall its occurrence.
Section 4. Except for documented verbal counseling or written reprimands, as defined in
Section 5, of this article, any controversy between the Employer and the Lodge or any
employee concerning the interpretation, enforcement or application of any provisions of this
Agreement, concerning any of the terms or conditions of employment contained in this
Agreement,' shall be adjusted in the following manner:
A. The grievance shall be discussed by the employee with the Chief or the Chief of
Police's designated representative. Said employee's Lodge President, or his alternate,
shall be present at said discussion. The answer shall be orally submitted by the Chief
or his designated representative, within ten (10) calendar days to the employee(s)
involved and to the Lodge President.
B. If the grievance is not settled by the provision of Section 4A, it shall be submitted in
writing by the Lodge to the Chief of Police within twenty (20) calendar days from the
receipt of oral answer with a possible solution to said grievance.
C. The Chief of Police shall submit his reply in writing to the employee involved and to
the Lodge President or designate within ten (10) calendar days. If the grievance has
not been settled within that time, both the grievance and solution recommended by the
Lodge shall be sent to the City Manager for adjustment. Said grievance and
recommended solution shall be submitted to the City Manager within (20) twenty
calendar days of the Chief's reply.
IL
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
D. The City Manager shall submit his answer in writing to the Police Chief, the employee
involved and the Lodge President or designate within ten (10) calendar days. If the
City Manager and the Lodge President or designate have not settled the grievance
within that time, it may then be submitted to arbitration. Grievances submitted to
arbitration for adjustment shall proceed as follows:
1. Within ten (10) calendar days parties shall jointly request a panel of arbitrators
from the Federal Mediation and Conciliation Service.
a) The Employer shall have the option to utilize a board of three (3) arbitrators
in lieu of one (1) arbitrator. The Employer shall be responsible for the
increase in cost associated with a three (3) arbitrator panel.
i. The parties shall jointly request a panel of fifteen (15) for aboard of
three (3) arbitrators.
ii. The parties shall jointly request a panel of nine (9) arbitrators for one
(1) panel arbitrator.
b) Arbitrators must have NAA affiliation (National Academy of Arbitrators).
c) The Employer and the Lodge each may exercise the option to request a new
panel once per arbitration selection process.
2. Within ten (10) calendar days from the receipt of such panel, a representative of
the Lodge and the Employer shall meet and alternately strike names until one (1)
or three (3) arbitrator(s) remains who shall be selected as the impartial
arbitrator(s). The parry requesting arbitration shall strike the first name.
Upon notification of the Federal Mediation and Conciliation Service of the
selection of the arbitrator(s) and the arbitrator(s) is /are contacted, the date for
the arbitration hearing shall be requested to be set subject to the earliest
availability of the selected arbitrator(s).
The arbitrators) shall be requested to issue a written opinion, or panel of
arbitrators shall be requested to issue a majority consensus opinion, containing
findings and recommendations with respect to the issues presented, within
twenty (20) calendar days after the conclusion of the hearing. A copy of the
opinion shall be mailed or delivered to the Lodge and Employer.
5. With respect to the interpretation, enforcement, or application of the provisions
11
of this Agreement, the decision, findings, and recommendations of the
arbitrator(s) shall be final and binding on the parties of this Agreement.
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
6. The arbitrator(s)' authority shall be limited to the interpretation and application
of the terms of this Agreement and /or any supplement thereto. The arbitrator(s)
shall have no jurisdiction to establish provisions of a new Agreement or
variation of the present Agreement or to arbitrate away, in whole or in part, any
provision or amendments thereof. This shall not preclude individual wage
grievances.
The cost of the impartial arbitrator shall be shared equally between the Lodge
and the Employer. If a transcript of the proceedings is requested, the party so
requesting shall pay for it.
Section 5. Any controversy between the Employer and the Lodge or any employee
concerning the interpretation, enforcement or application of any provisions of this Agreement,
that resulted in a documented verbal counseling or a written reprimand shall be adjusted in the
following manner:
A. The grievance shall be discussed by the employee with the Chief or the Chief of
Police's alternate. Said employee's Lodge President, or his alternate, shall be present
at said discussion. The answer shall be orally submitted by the Chief or his designated
representative, within ten (10) calendar days to the employee(s) involved and to the
Lodge President.
B. If the grievance is not settled by the provision of Section 5A, it shall be submitted in
writing by the Lodge to the Chief of Police within twenty (20) calendar days from the
receipt of oral answer with a possible solution to said grievance.
C. The Chief of Police shall submit his reply in writing to the employee involved and to
the Lodge President or designate within ten (10) calendar days. If the grievance has
not been settled within that time, both the grievance and solution recommended by the
Lodge shall be sent to the City Manager for adjustment. Said grievance and
recommended solution shall be submitted to the City Manager within twenty (20)
calendar days from the Chief's reply.
D. The City Manager shall submit his answer in writing to the Police Chief, the employee
involved and the Lodge President or designate within ten (10) calendar days. If the
City Manager and the Lodge President or designate have not settled the grievance
within that time, it may then be submitted to arbitration through a written review by an
impartial arbitrator.
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
1. The parties shall jointly request a panel of nine (9) arbitrators from the Federal
Mediation and Conciliation Service within ten (10) calendar days.
i. Arbitrators must have NAA affiliation (National Academy of
Arbitrators).
2. Within ten (10) calendar days from the receipt of such panel, a representative of
the Lodge and the Employer shall meet and alternately strike names until one
(1) arbitrator remains who shall be selected as the impartial arbitrator. The
party requesting arbitration shall strike the first name.
3. Following the selection of the impartial arbitrator both parties shall submit cases
in writing to the arbitrator and the other party by an agreed upon date. If
parties cannot agree the arbitrator shall set the date.
4. The arbitrator shall be requested to issue a written opinion containing findings
and recommendations with respect to the issues presented, within sixty (60)
calendar days after submission of the case. A copy of the opinion shall be
mailed or delivered to the Lodge and Employer.
5. With respect to the interpretation, enforcement, or application of the provisions
of the Agreement, the decision, finding, and recommendations of the arbitrator
shall be final and binding on the parties of this Agreement.
6. The arbitrator's authority shall be limited to the interpretation and application of
the terms of this Agreement and /or any supplement thereto. The arbitrator shall
have no jurisdiction to establish provisions of a new Agreement or variations of
the present Agreement or to arbitrate away, in whole or in part, any provision
or amendments thereof.
7. The cost of the impartial arbitrator shall be shared equally between the Lodge
and the Employer.
1n
Section 6. It is specifically and expressly understood that filing a grievance under this
Article which has as its last step, final and binding arbitration, constitutes an election of
remedies and a waiver of any and all rights by both parties, the Lodge or other representatives
of the party, to litigate or otherwise contest the last answer rendered through the Grievance
Procedure in any court or their appeal forum.
ARTICLE 14
PERSONNEL FILES
Section 1. Master personnel files for employees shall be maintained exclusively by the
Human Resources Office. However it is agreed that the term master personnel files does not
include supervisor notes and internal investigations, which may be maintained by the
department. It is further agreed that if materials concerning investigations, complaints, and
reprimands, for violations of any rules, regulations or policies, or other materials that might be
considered detrimental to the employee's position, advancement or future with the department
are to be placed in the employee's master personnel files, the Employer shall notify the
employee of said action and the employee shall be given the proper opportunity to appeal such
action before it becomes a part of his master personnel files.
Section Z. Any Employee shall be allowed to review his master personnel files under
supervision at any reasonable time upon written request to the Human Resources Office and
notice to the Chief of Police. The employee requesting review of their master personnel file
shall schedule an appointment with the Human Resources Office.
Section 3. Recognizing that disciplinary actions provide a basis for training and counseling
and are not meant to perpetually penalize an employee, the following procedure is hereby
established:
Procedure:
A. Employees may request that disciplinary actions be sealed according to the following
schedule.
Written reprimands and notice of Documented Verbal Counseling with no
recurrence after eighteen (18) months from date of discipline may be sealed.
Suspensions, without recurrence, after three (3) years from date of discipline
may be sealed.
3. Upon approval of a request to seal or remove disciplinary actions from an
employees' master personnel file, departmental internal investigation files
shall be expunged contemporaneously with such request and approval.
Disciplinary actions, including sealed files with no recurrence, are eligible for removal,
In
at the request of the employee after eight (8) years. In order to be eligible for removal
the employee must authorize the City to view all sealed files to determine if a
recurrence has occurred. Employees may request that disciplinary action, including
sealed files, with no recurrence, be removed prior to eight (8) years if mutually agreed
upon by the employee and city.
ARTICLE 14
PERSONNEL FILES
(continued)
B. Requests for sealing or removal of disciplinary actions should be directed to the office
of the Chief of Police.
C. Sealing or removal shall include all memos, letters, correspondence, complaint forms
and any other written or electronically recorded material pertaining to the action.
D. Sealing or removal shall not include any material related to criminal offenses for which
the employee was charged nor any material related to a pending tort claim or pending
litigation, except in concurrence with the sealing or expungement of criminal charges
by a court of competent jurisdiction, or except in the event of complete exoneration of
the employee by the court.
E. The sealed action shall not be held to discriminate against the employee in any
subsequent disciplinary action, or in the event of impending promotion, merit step
raise, transfer, special requests, modification of duty, vacation selection, application
for other employment, or against any other action the employee may take for his
personal improvement or betterment.
F. Once sealed, the file shall not be opened unless the employee requests such unsealing;
or records are required for a pending tort, pending litigation or valid court subpoena
approved by the City Attorney; or at the discretion of the Chief of Police who may
deem it necessary to the employee's welfare to do so; but, in any case, the employee is
to be notified of the opening of the sealed file and the reason therefore.
G. All unfounded, exonerated, not sustained, and no finding complaints will be maintained
in a separate file by the department, for a period of no more than two (2) years from
the date of the alleged occurrence, unless a tort or litigation is pending.
?t
ARTICLE 15
OFFICER BILL OF RIGHTS
Section 1. The Chief of Police shall establish and put into operation a system for the
receipt, investigation, and determination of all complaints against Police Officers received by
such Chief of Police from any person.
Section 2. Whenever an Officer, is under investigation and is subject to interrogation by
members of his agency, for any reason which could lead to disciplinary action, demotion, or
dismissal, or is a witness to any such incident such interrogation shall be conducted under the
following conditions:
A. Interrogation: When an Officer is under investigation by the Owasso Police
Department for a complaint received, and is to be interrogated in respect to such
complaint by other members of the department when there is a logical possibility that
suspension, demotion, or dismissal may result, such interrogation shall be conducted as
follows:
B. When an Officer is to be interrogated or interviewed as a witness in an investigation by
the Owasso Police Department for a complaint received, and is to be interrogated or
interviewed in respect to such complaint by other members of the department when
there is a logical possibility that suspension, demotion, or dismissal may result for an
officer, such interrogation or interview shall be conducted as follows:
An accused Officer shall be notified of the name of all complainants, and the
purported aggrieved person. Such notification shall accompany the notice of
investigation. Absent corroborating evidence, no member of the Department can
stand in as the complainant or aggrieved person, in order to protect the identity
of the complainant or aggrieved person. The only exception shall be in the
instance of criminal complaints against an officer. The employee may request to
be confronted by the complainants. This shall be allowed where deemed
necessary to by the employee or the investigating officer.
2. Preliminary discussions with supervisory personnel within the Police
Department, in relation to a complaint received, shall not be considered as
interrogation as used herein.
The Officer being interrogated / interviewed shall be informed of the rank,
name, and command of the Officer in charge of the investigation, the
interrogating Officer or identity of any agent acting on behalf of the Officer in
charge of the investigation, and all persons present during the interrogation. All
questions directed to the Officer being interrogated / interviewed shall be asked
by and through any one interrogator at any one time.
ARTICLE 15
OFFICER BILL OF RIGHTS
(continued)
4. The Officer being interrogated /interviewed shall be informed of the nature of
the investigation prior to any interrogation/interview.
Interrogation/interview sessions shall be for reasonable periods and shall be
timed to allow for such personal necessities and rest periods as are reasonably
necessary.
6. The Officer being interrogated / interviewed shall not be subjected to offensive
language or threatened with transfer, dismissal, or disciplinary action. No
promise or reward shall be made as an inducement to obtain testimony or
evidence.
The Officer being interrogated / interviewed shall be completely informed of all
his rights pursuant to this procedure prior to the commencement of the
interrogation and of his responsibility to answer all questions, and this
notification shall be included on the tape recording or written record of the
session.
8. At the request of any Officer being interrogated / interviewed, he shall have the
right to be represented by counsel or any other representative of his choice who
may be present at all times during such interrogation, at no additional expense to
the Employer.
9. Interrogation / interviewing of Officers may be taped or recorded in written
form at the discretion of the investigating Officer. Officers being interrogated /
interviewed may record the proceedings with his own equipment or record at his
own expense. Records and tapes compiled by the department shall be
exclusively retained by the department as confidential information, but may be
used at the discretion of the Employer in administrative hearings or for other
administrative purposes.
C. An Officer under investigation shall receive written notification from the investigating
Officer or the Chief of Police as to the determination of the investigation. Should an
Officer be disciplined by suspension, demotion, dismissal, transfer, or reassignment
arising from an investigation, he shall be notified in writing as to the action being taken
and the reasons therefore.
D. No Officer shall be discharged, disciplined, demoted, or denied promotion, or transfer,
or reassignment, or otherwise be discriminated against in regard to his employment, or
be threatened with any such treatment, by reason of his exercise of the rights granted by
this contract.
ARTICLE 15
OFFICER BILL OF RIGHTS
(continued)
E. Any and all questions shall be narrowly focused on the subject of the complaint.
Questions shall be relevant and pertinent to the original complaint. If any additional
violations surface, the investigator shall consult with the Chief of Police prior to
investigating the newly uncovered violation. The Officer being investigated /
interviewed shall be informed in writing at that time that the investigation is being
expanded to include the additional violations.
F. Disputes, disagreements, or grievances resulting from any lack of clarity in language,
shall be resolved through the grievance process.
G. Officers are afforded any and all rights, protections, and guaranties, granted to any
employee by the Constitution of the United States, State of Oklahoma, and including
any and all Federal, State, and Municipal laws, and ordinances.
Id
ARTICLE 16
SAFETY AND HEALTH COMMITTEE
Section 1. The Employer and the Lodge agree to cooperate to the fullest extent in the
promotion of safety and health, on the Employer's premises and while carrying out this
mission of the Employer and the duties of the employees. For this purpose, it is agreed to
establish a safety and health committee to consist of two (2) members appointed by the Lodge,
two (2) members appointed by the Chief of Police and one (1) member mutually agreed upon
by the appointed members.
Section 2. The Safety and Health Committee shall have the authority to conduct on -site
inspections of equipment, buildings and other related areas to the occupational environment of
the bargaining units. They shall also have the latitude to make studies of safety equipment and
practices and to conduct investigations into health hazards that may be appropriate to protect
the Employer's interest as it may relate to Worker's Compensation or other liability inherent to
occupational diseases and injury and to protect the member's rights to a safe employment
environment. At the discretion of the Chief of Police and the availability of manpower,
members of the committee shall be excused from duty for the work of the committee.
Section 3. The Employer agrees to make every effort to correct safety hazards or unsafe
working conditions as recommended by the Safety Committee.
1) i
ARTICLE 17
HONOR GUARD
An Honor Guard consisting of Seven (7) ten (10 ) Officers shall be selected by the Lodge. The
composite of the Honor Guard shall be subject to approval of the Chief of Police. All
necessary attire and equipment shall be furnished by the City. The function of the Honor
Guard shall be to serve at official gatherings, such as the arrival of Dignitaries, Police Officer
Funerals, State Memorial Service and any other special events as approved by the Chief of
Police. Members of the Honor Guard may be allowed time off with pay for each event, subject
to approval of the Chief of Police. At the diser-etion of w Chief of , Police , number v
Hener Quard may be inereased. Any inerease in the number- of 14oner Guard is net
commitment to _ .,t:. ..t:, e f the inereased number _ _ the f_l__ _ Honor Guard
vacancies may stay vacant up to twelve (12) months depending upon budget An officer
shall not voluntarily resign from the Honor Guard within three years of appointment to
the Honor Guard.
26
ARTICLE 18
DUES CHECK OFF
Section 1. The Employer agrees to deduct regular monthly Lodge dues from earned wages
of those employees who are in the bargaining unit and who have provided written authorization
to the City for said deduction. The deduction shall be made from each paycheck in an amount
certified to be correct by the Secretary of the Lodge no later than the close of the workday
following each payday after the deduction is made. The payroll deduction shall be revocable
by the employee by notifying the Employer in writing. The Employer will notify the Lodge,
in writing, of any revocation.
Section 2. The Employer will deduct only Lodge dues from the employee's paycheck and
will not deduct initiation fees, special assessments, fines or any other deductions except for
dues. In the event of an increase or decrease in Lodge dues, the Lodge will give the Employer
thirty (30) days notice in order to allow the Employer to make the proper changes in its
accounting records. No deductions will be made when the salary to be paid an employee is not
sufficient to cover the amount deducted.
Section 3. The Employer will provide the Lodge Secretary a detailed report showing all
employees by name and deduction amount each pay period.
Section 4. All deductions will be for the month in which they are taken. All deductions
refundable at the time of termination or resignation will be refunded by the Lodge. The
Employer shall not be responsible for errors. In case an error or improper deduction is made
by the Employer, a proper adjustment of the same shall be made by the Lodge with the
employee affected.
Section 5. The Lodge shall indemnify, defend and hold the Employer harmless against any
claims made and against any suits instituted against the Employer on account of payroll
deduction of Lodge dues.
Section 6. This service shall be provided at no expense to the Lodge or its members.
27
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
Section 1. Classification and Promotions Process within the Owasso Police Department
shall be as follows:
A. Classifications
1. Senior Patrolman: Must be a certified police officer with at least five (5) years
experience with the Owasso Police Department who has obtained the
achievement of intermediate certification through (CLEET) the Oklahoma
Council on Law Enforcement Education Training.
2. Master Patrolman: Must be a certified police officer with at least seven (7)
years of experience with the Owasso Police Department, who has obtained the
achievement of advanced certification through (CLEET) the Oklahoma Council
on Law Enforcement Education Training.
B. Promotions
Employees with disciplinary suspensions without pay exceeding sixty (60) consecutive
hours shall not be eligible to apply for a promotion for one (1) year from the date of
discipline. Employees with disciplinary demotion shall not be eligible to apply for a
promotion for two (2) years from the date of discipline.
Sergeant: Must be a certified police officer with at least five (5) years
experience as a police officer with the City of Owasso immediately prior to
testing.
Lieutenant: Must be a Sergeant with at least one (1) year experience in the rank
with the City of Owasso immediately prior to testing.
.e�sa
3. Captain: Must have at least two (24 () years of supervisory experience with the
City of Owasso prior to testing. The City may, at its discretion, advertise for
this position providing that all advertising for this position shall occur seven (7)
days after the internal posting.
15o
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
(continued)
Section 2. Eligible applicants for the promotional examination shall participate in an
Assessment Center and an interview with the Chief of Police.
A. The Assessment Center Process shall measure the knowledge, skills, and abilities
specific to the Owasso Police Department, and shall be mutually agreed upon by the
City and the Lodge. Assessors will be chosen through the assessment center process
and under no circumstances will an assessor be a current or past employee of the City
of Owasso.
B. For the rank of Sergeant and Lieutenant ranking shall be weighted 9A k 70% final
Assessment Center score and 48 0 30% Chief's Interview score.
C. For the rank of Captain, ranking shall be weighted 9" 60% final Assessment Center
score and 44% 40% Chief's Interview score.
Section 3. Upon completion of all testing it is agreed that the promotions shall be offered
in the following manner for the listed position:
A. Sergeant: The candidate with the highest score at the completion of testing.
B. Lieutenant: The candidate with the highest score at the completion of testing.
C. Captain: The Chief of Police will select the Captain from the top two candidates.
Section 4. Promotional Test will be valid for one (1) year from the date the eligibility list is
posted. Any vacancies occurring during that year will be filled from qualified applicants on
the promotional list.
Section 5. One representative from the Bargaining Unit and one representative from the
Owasso City Management shall be present throughout each testing portion of the process to
evaluate the process and recommend any future changes to the process.
In
ARTICLE 20
VACATION
Section 1. Employees within the bargaining unit shall receive paid vacation in accordance
with the following, to -wit:
Years of
Employment
Vacation Leave
Method of Accumulation
Maximum
Accumulation
1 - 4
96 hours
8 hours /month
260 hours
5 - 9
120 hours
10 hours /month
296 hours
10-14
144 hours
12 hours /month
356 hours
15- 19
168 hours
14 hours /month
404 hours
20-24
192 hours
16 hours /month
452 hours
25_ and over
216 hours 1
18 hours /month
500 hours
Section 2. Accumulation. The employee of the bargaining unit shall be allowed to
accumulate unused vacation leave for use in following years to the extent set forth in the chart
above.
Section 3. In the event a request to use vacation leave is denied and such denial results in
the loss of further accruals, the officer having been denied the use of vacation leave shall be
compensated in salary an amount equal to his regular rate of pay times the amount of accruals
lost.
In
ARTICLE 21
HOLIDAY PAY
Section 1. Compensation. Each employee of the bargaining unit shall receive as, and for,
holiday pay the sum of ninety -six (96) hours times such employee's regular rate of pay. Such
holiday pay shall be paid in two (2) separate checks or warrants of forty-eight (48) hours on
the first paydate in the month of December, and forty-eight (48) hours on the first paydate in
the month of June of the current fiscal year. Those employees of the bargaining unit scheduled
to work and actually having worked on a holiday shall, in addition to the holiday pay above
referenced, receive such employee's regular straight time pay for such day worked.
Section 2. Prorated Pay. For those employees who are not employed for the entire six
month period prior to the aforementioned first paydate in the month of December or the first
paydate in the month of June, holiday pay will be calculated using the number of months
employed divided by 6 months (the "holiday pay" period) multiplied by forty-eight (48) hours
(as stipulated by contract).
Section 3. Each employee of the bargaining unit shall have the option of receiving forty
eight (48) hours payable in June and forty eight (48) hours payable in December as leave time
in lieu of the holiday pay check in June and /or December. If elected, this leave time will be
added to the employee's vacation balance.
111
ARTICLE 22
SICK LEAVE
Section 1. Sick leave may be taken when an employee is unable to perform his duties
because of personal illness, off - the -job injury or for necessary care and attendance of a
member of the employee's immediate household or when an employee might expose or
jeopardize the health of others. Employees may elect to have such time off deducted from
personal compensatory time reserves in lieu of sick time at the discretion of the employee. On
duty supervisors must be notified at least one (1) hour prior to starting time. An employee
may be subject to disciplinary action for failure to notify his supervisor of absence.
Section 2. Accrual of Sick Leave. Each member of the bargaining unit shall accrue sick
leave at the rate of nine and one quarter (9 1/4) hours for each complete month of service.
Each employee of the bargaining unit shall be allowed to accumulate a maximum of 1105
hours of sick leave.
Section 3. Doctor's Certificate. If an employee is ill for three (3) consecutive days, the
employee shall, upon request and at the City's expense, furnish a doctor's certificate as a
condition precedent to being granted sick leave. The certificate shall certify that the employee
was unable to work due to illness or injury to self or immediate family member and verify the
employee's fitness for return to work.
Section 4. Misuse of Sick Leave. Any employee who misuses the sick leave privilege may
be dismissed as well as be denied pay for the day.
Section 5. Pregnancy. Pregnancy shall be treated as any other condition in regard to sick
time. However, for an employee engaged in hazardous or emergency services, a doctor's
certificate shall be required after the sixth month and each month thereafter for the duration of
the pregnancy, stating the employee's ability to continue her regular duties without limiting her
performance.
Section 6. Emergency Leave. In the event of death, serious injury, serious or contagious
illness in an employee's immediate family, the employee shall be granted emergency leave.
This emergency leave shall be a leave with pay, but shall be charged to either sick leave,
vacation leave, or compensatory time at the discretion of the employee.
Section 7. Immediate family as utilized in the sick leave and emergency leave provisions
above stated shall be understood to mean husband or wife, father or mother of employee or
spouse, sister or brother of employee or spouse, grandparents of employee or spouse, children
or legally adopted children of husband or wife or both. Any other person whose relationship
could justify the employee's absence may require special approval by the Chief of Police.
Oq
AR'T'ICLE 22
SICK LEAVE
(continued)
Section 8. An employee upon retirement shall be paid an amount equal to fifteen percent
(15 %) of their accrued sick leave calculated at the employee's rate of pay at the time of
disbursement. An employee may instead convert fifteen percent (15 %) of their accrued sick
leave to terminal leave. In order to be eligible for this benefit the employee must provide the
City sufficient notice of pending retirement and election option. Said notice to be not less than
ninety (90) days prior to expected date of retirement.
Section 9. In the event of the death of the employee, said employee's beneficiary shall
receive payment equal to one hundred percent (100 %) of the employee's accrued sick leave.
Z1
ARTICLE 23
WORK SCHEDULE
Section 1. There is hereby designated by the employer a regular fourteen- (14) day work
period for all employees which will consist of eighty -five and one half hours (85 i /2).
Section 2. The Patrol Division of the Owasso Police Department will be organized into two
squads and each squad into two shifts to work scheduled hours each work period as follows:
Squad One / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday, Wednesday
Scheduled Days Off Thursday, Friday, Saturday
Week 2: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad One / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday, Saturday
Scheduled Days Off Wednesday, Thursday, Friday
Week 2: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad Two / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday, Wednesday
Week 2: Scheduled Work Hours 0700 to 1900 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Squad Two / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday
Scheduled Days Off Sunday, Monday, Tuesday, Saturday
Week 2: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Section 3. There shall be one and one half (1.5) hours per fourteen (14) day work period
that may be utilized as briefing time for the Patrol Division. Said briefing time shall be
contiguous with the regular scheduled work hours, as scheduled by the Chief of Police. If the
one and one half (1.5) hours per fourteen (14) day work period is not utilized for shift
briefings, it is the responsibility of each officer to work the one and one half (1.5) hours during
the two week work period contiguous with the regular schedule work hours. The one and one
half (1.5) are to be recorded on the date(s) actually worked.
q
ARTICLE 23
WORK SCHEDULE
(continued)
Section 3. The following exemptions shall apply to the work period criteria provided for in
this article. Under no circumstances are any exemptions, other than those specifically
designated in this section of this article, allowable under this agreement.
A. Employees, upon approval by the Chief of Police, shall be allowed to trade a shift or
partial shift with another employee as provided for by F.L.S.A.
B. Any employee requesting training opportunities may request and be granted, by the
Chief of Police, a change in their regular days off and /or work hours in order to attend
such training opportunities.
C. Detectives may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due specifically to case load and /or investigative
necessity. This does not include coverage for absent officers.
D. Trainees, while in Field Training Program, may be required to change shift hours and
days off to accommodate such training schedule.
E. Captains may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due to assigned case load or operational demands of
the department as determined by the Chief of Police. This does not include coverage for
absent officers.
F. Members assigned to the Street Crimes Unit on a full -time basis, are expected to alter
their work hours, and /or workdays to meet the needs of their investigation, with the
approval of their Supervisor.
G. Members not assigned to the Street Crimes Unit on a full -time basis may, solely at their
request, alter their work hours, and /or workdays upon approval by their Supervisor.
H. School Resource Officers /Sergeants will work a schedule that begins seven (7) days
before the first day of the school year through seven (7) days past the last day of the
school year as established by the Owasso Public Schools. During the Summer, when
school is not in session, School Resource Officers /Sergeants will be assigned to a shift
at the discretion of the Chief. Once assigned, the School Resource Officer's Sergeants
shift will not change during the summer break.
1G
ARTICLE 23
WORK SCHEDULE
(continued)
Section 4. Any hours worked in excess of eighty -five and one half (85 1/2) hours per work
period or any time worked in excess of the herein designated work week shall be compensated
at the rate equal to one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. It is agreed that an employee will not be required to take
off from the regular working hours to avoid overtime compensation or compensatory time.
A. Other than exceptions noted in B and C, the type of compensation will be at the sole
discretion of the Officer.
B. If an Officer accrues more than 240 hours of compensatory time, the manner of
compensation shall be at the discretion of the Chief of Police until such time that the
Officer's accrued compensatory time balance falls below 240 hours.
C. For voluntary assignments and voluntary training the manner of compensation shall be
at the discretion of the Chief of Police.
Section 5. If an employee is called back from scheduled time off, hours worked will be
compensated at one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. The type of compensation will be at the sole discretion of
the Officer. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one
and one -half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to
work other than regularly scheduled work hours, as well as, any officer being placed in an
"on- call" status by the courts. However, should an officer be required to report to court such
officer shall be compensated according to the above, and would not be eligible for the two
hours "on -call" compensation. If an officer accrues more than 240 hours of compensatory
time, the manner of compensation shall be at the discretion of the Chief of Police until such
time that the Officer's accrued compensatory time balance falls below 240 hours.
Section 6. For computation of employee work hours, all vacation leave and compensatory
time will be considered time actually worked.
-2 K
ARTICLE 24
SENIORITY
Section 1. As used herein, the term Seniority shall refer to, and be defined as, the
continuous length of service within the Owasso Police Department, or for those employees
who hold rank and /or classification, the continuous length of service within rank and /or
classification within the Owasso Police Department. Seniority for employees with the same
hire dates shall be determined by random selection. Seniority for employees with the same
promotion date shall be determined by hiFe date the highest promotional score of the
completion of testing.
The classification of Senior Patrolman and Master Patrolman have rank parity with
Patrolman, such classifications are an indication of a level of experience with the department
and education as established by the Oklahoma Council on Law Enforcement Education and
Training, not an indication of seniority.
Section 2. Seniority lists shall be established and updated by the lodge as of first day of
July of each fiscal year, and such shall remain unchanged but for circumstances hereinafter set
forth.
Section 3. After the effective date of this Agreement, seniority for employees hired or
rehired shall commence on the date of hire or rehire.
Section 4. Except where impractical due to skill levels of employees, or experience of
employees, or where specific working conditions, or assignment to specialty unit(s) exist
which would preclude certain employees from working specific shifts, and considering
required manning levels, seniority will be the dominate factor to be considered by the Chief of
Police, or his /her designated representative, in reaching the following determinations, to -wit:
A. Squad /Shift assignment; provided however that general shift change assignments shall
occur only one (1) time per year, which shall occur on the beginning of the first pay
period of each calendar year.
B. Assignment to Specialty Unit(s): Canine Officers will be in a separate squad /shift bid
excluded from the Patrol division squad /shift bid assignment, based on seniority within
the unit. If more than one officer is selected at the same time, seniority will be based
on the ranking in the testing process. However, supervisors who are also designated as
a Canine Officer will continue to participate in the Supervisor squad /shift bid
assignment.
C. Assignment to Specialty Unit(s): Officers newly assigned to the Detective Division will
not be eligible to participate in a squad /shift bid assignment for two years from the date
of assignment to the Detective division.
I"
ARTICLE 24
(continued)
D. Granting of vacation leaves requested sixty (60) days in advance; vacation leaves
requested at least sixty (60) days in advance shall require written approval or denial
with explanation, within forty -eight (48) hours of expiration of sixty (60) day limit.
Those requests for vacation leave not made sixty (60) days in advance shall be granted
on a first- come - first -serve basis with written approval or denial with explanation
provided to employee within forty-eight (48) hours of submission of vacation request.
Vacation shall not be requested more than one hundred and eighty days (180) days in
advance. It is agreed that the Chief of Police, or his /her designated representative, will
make every effort to approve requested time off as submitted, in whole.
E. Scheduling of comp time cannot be more than one hundred and eighty days (180) days
in advance and not less than two (2) days in advance unless such request does not place
the shift below minimum manning, or does not unduly disrupt the department.
Section 5. In the event of a reduction in force, employees shall be laid off in the reverse
order of seniority. Employees shall be recalled from layoff status by seniority to be
determined from the original date of hire. Recall rights shall be preserved for a period of
eighteen (18) months from the date of layoff. Notice of recall shall be mailed by certified mail
to employees to their last place of residence shown on Employer's personnel records, as well
as written notice shall be given on the same date to the Lodge President or his designated
representative. Any employee who fails to report for duty within thirty (30) working days
following receipt of notice of recall or within thirty (30) working days following attempted
delivery of such notice or the same is unclaimed or otherwise not actually received, shall be
deemed as having permanently terminated his employment.
Section 6. The provisions of this Article shall be construed to encompass all seniority
rights in existence on the effective date of this Agreement.
�O
ARTICLE 25
RETIREMENT AND PENSION
Section 1. For those Employees who are members of the Oklahoma Police Pension and
Retirement System the Employer shall appropriate funds for the use and benefit of the System,
as provided by Oklahoma Statutes, Title 11, ss 50 -109.
Section 2. The Employer -paid four percent (4 %) of each Employee's required eight
percent (8 %) contribution toward the Oklahoma Police Pension and Retirement System
previously provided for in Article 25 is included in the base pay provided in Article 33 as of
the 2013 -2014 contract year.
in
ARTICLE 26
INSURANCE
Section 1. Each employee of the bargaining unit shall receive the same insurance benefit
package that is provided to other City employees, including but not limited to:
A - Hospitalization
B - Medical
C - Vision
D - Dental
E - Life
The carriers of the preceding types of insurance will be determined by the Employer. All costs
for Employee insurance coverage and annual biometrics screenings will be paid by the
Employer. Should a member of the bargaining unit elect not to participate in the annual
biometrics screening coordinated by the Employer, such Employee shall be charged $25 per
month for Medical Insurance. Members of the bargaining unit may elect, if applicable,
dependent coverage for all of the above listed insurance, the cost for dependant coverage will
be paid the same as is provided for other City employees.
Section 2. The employer will pay to the Lodge the sum of $3.50 per month for each
employee in the bargaining unit who is a policy holder of the Fraternal Order of Police Legal
Defense Plan for the purpose of applying toward the premium costs of the same. (It is
understood this is "additional" funding for legal defense insurance only and not assignable or
re- assignable to or for any other purpose.)
Section 3. The Lodge agrees to provide the City a copy of invoices from the insurer and a
roster of members of the bargaining unit who are enrolled in the Fraternal Order of Police
Legal Defense Plan by the fifth (5th) day of the month for the purposes of calculating the
amount due the Lodge.
An
ARTICLE 27
UNIFORM AND EQUIPMENT
Section 1. For the fiscal year, the Employer shall pay each uniformed member of the
Lodge with one -year seniority, a uniform/equipment allowance in the amount of Eight
Hundred Fifty Dollars ($850.00). Such payment shall be made on the second pay date in July.
Those members who are assigned to the detective division shall receive a clothing /equipment
allowance in the amount of Twelve Hundred Dollars ($1200). Payment shall be made in two
equal payments of Six Hundred Dollars, the first on the first paydate in July and the second on
the first paydate in December.
The Employer shall pay a prorated uniform allowance to each member of the bargaining unit
upon the completion of his /her one -year probationary period. Such prorated uniform allowance
shall be based upon the amount of uniform allowance designated herein Section 1 and the
number of months remaining until the next July payment date.
Section 2. The Employer shall provide for cleaning of uniforms. The Employer shall also
provide for cleaning of clothing utilized by detectives in the performance of their duties. Such
cleaning shall be arranged for in such manner as to assure a local depository/pick -up in the
event of servicing outside the municipality which is in the Employers discretion.
Section 3. The Employer shall provide for all new members of the Police Department hired
after July 1, 2013 a complete issue of new or like new uniforms, to include the following:
A. four (4) uniform shirts, short sleeve:
B. four (4) uniform shirts, long sleeve;
C. four (4) uniform trousers;
D. all leather gear;
E. two (2) pairs handcuffs;
F. two (2) badges;
G. one (1) police style rechargeable flashlight;
H. one (1) bullet resistant vest;
I. one (1) all weather jacket;
J. inclement weather gear;
K. one (1) box of ammunition as specified in Section 4 of this article;
L. one (1) Air Force Round hat;
M. one (1) expandable baton;
N. one (1) canister of defensive chemical spray;
O. two (2) pairs of collar brass;
P. one (1) whistle chain;
Q. one (1) whistle;
R. two (2) metal name tags;
Al
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
S. one (1) police equipment bag;
T. two (2) metal report folders;
U. two (2) metal citation folders;
V. all nylon duty gear;
W. one (1) outer carrier for bullet resistant vest;
X. and any other uniform or equipment that is required, including but not limited to
special clothing and equipment necessary for K9 Officer, Motorcycle Officer and
other specialized assignments.
Section 4. Since employees are required to carry and use only approved ammunition, the
Employer shall, during the term hereof, provide each employee fifty (50) rounds of
Employer- approved hand -gun ammunition, same to be utilized only in the course of duty.
Those employees who have qualified annually with department issued or department approved
shotguns, such employees shall receive ten (10) rounds shot -gun shells consisting of five (5)
rounds #00 buckshot and five (5) rifled deer slugs. To those employees who have qualified
annually with department issued or department approved rifles, such employees shall receive
fifty (50) rounds of ammunition. The Employer - approved duty ammunition shall be issued
once a year to each employee, on or before December 15th.
Section 5. The Employer shall provide each member of the bargaining unit a
bullet- resistant vest of a design approved by the Chief with input from the Health and Safety
Committee. Such vest shall be maintained by the Employer at no cost to the employee and shall
be replaced in accordance with manufacturer's recommended replacement schedule. At the
request of the employee a new outer carrier will be provided at the same time the bullet -
resistant vest is replaced. This item of safety shall be the sole property of the City of
Owasso. However, upon request, the bullet- resistant vest shall become the property of the
employee at retirement.
In no case shall an employee be denied a replacement vest in the event the one in current use
exceeds the manufacturer's suggested replacement schedule or becomes damaged. An
individual employee may choose to purchase a bullet resistant vest of a make or model
different from that selected by the Employer for issue. In the event such a selection is made,
the Employer shall pay a portion of the cost equal to the cost of the vest issued by the
Employer, provided, however, that such vest shall become the sole property of the Employer
requiring no reimbursement whatsoever for a period of one year from date of purchase.
However, upon request, the bullet- resistant vest shall become the property of the employee at
retirement.
Bullet- resistant vests that exceed the manufacturer's suggested replacement schedule shall
become the property of the employee.
Al
Threat Level III or higher vests shall be the sole property of the City of Owasso, and shall not
become the property of the employee under any circumstance.
Al
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
Section 6. Once an employee completes his /her initial probationary period, the following
items shall become the sole property of that individual officer:
Four (4) uniform shirts, short sleeve;
Four (4) uniform shirts, long sleeve;
Four (4) uniform trousers;
One (1) Air Force Round hat;
Two (2) pairs collar brass;
One (1) whistle chain;
One (1) whistle
Two (2) metal name tags
The City shall be responsible for the repair and replacement of items uniforms and equipment
listed in Section 3, but not normal wear and tear of uniforms and equipment listed in
Section 6.
Section 7. Members of the bargaining unit with ten (10) years of service and an honorable
discharge will be allowed to keep all badges that include the officer's badge number. Members
with between five (5) and ten (10) years of service and an honorable discharge may request
approval from the Chief of Police to keep one badge that includes the officer's badge number.
Section S. In consideration of the fact that assignment to the detective division requires the
Employee to purchase clothing other than traditional uniforms, the Employer shall provide a
prorated uniform allowance to officers upon initial appointment to the detective division. Such
prorated uniform allowance will be based on the detective clothing allowance designated herein
Article 27, however such prorated uniform allowance will be reduced by Eight Hundred Fifty
Dollars ($850.00) annual uniform allowance received herein Section 1 of this Article 27.
Section 9. For appearance and safety reasons members of the bargaining unit shall not
wear jewelry while on duty, with the exception of a wedding ring and a watch. Jewelry worn
underneath the uniform that is not visible will be allowed.
AA
ARTICLE 28
PERSONAL PROPERTY
Section 1. The Employer shall repair, replace, or reimburse employee at Employer's
expense, employee's personal property which is damaged, destroyed, lost or stolen, ordinary
wear and tear excepted, while on duty unless it is shown by the Employer that the employee
was negligent in incurring loss or damage to the personal property of employee. The maximum
expense the Employer shall have by virtue to this Article shall be limited to $3,500 per officer,
per incident. Watches, laptops and mobile technology (excluding phones) are limited to
$200 per item per incident. Mobile phones are limited to $1,000 per incident. To be
eligible for coverage phones must be kept in a protective case. Said expense shall not
include the cost of an officer's personal weapons that may need to be repaired or replaced.
Section 2. In order to be eligible for repair, replacement, or reimbursement, all items of
personal property must be on an inventory list which shall be maintained by the Chief of
Police. Inventory lists including an estimate of value of each item shall be updated twice per
year (July 15 and January 15). An employee may add to or delete from the list at any time.
The total value of the items listed on the inventory shall not exceed $3,500, except by approval
of the Chief of Police. Officer owned weapons shall be listed on the inventory list, but the
weapons value shall not be counted toward the $3,500 maximum value. Weapons that may be
carried on duty are those that are approved by policy. Clothing items that are worn on duty
will be recognized as the uniform of the day and will not have to be listed on the inventory, in
order to be covered.
Section 3. When repair, replacement or reimbursement is requested, such request shall be
accompanied by a report specifying the incident or actions surrounding the damage or loss. If
damaged and recoverable, the employee shall present the damaged article to the Employer for
inspection. If replaced, the salvaged item(s) shall become the property of the City of Owasso.
Section 4. Repair, replacement or reimbursement will be at the employer's sole discretion,
and will not include items covered by individual's personal insurance.
45
ARTICLE 29
TEMPORARY ASSIGNMENT
Section 1. Any employee assigned additional supervisory duties not consistent with the
normal duties of their rank for any period of time, shall receive a temporary increase in pay for
the period of time such "acting" assignment is in effect.
Section 2. The amount of pay shall be consistent with the position and duties to be
performed, but shall not necessarily be equal to the pay received by the absent employee. Such
temporary pay increase shall be consistent with the adopted pay schedule guideline.
Section 3. When a Lieutenant in charge of a shift is gone because of vacation leave or
compensatory time leave, the Sergeant on the shift will assume command of the shift without
being considered working under "temporary assignment" and will not receive "temporary
assignment" pay.
Section 4. In the event the Lieutenant in charge of a shift is gone for any reason, for a
period of thirty (30) calendar days or more the Sergeant on the shift shall receive a temporary
increase in pay for such time "acting" assignment is in effect beginning on the thirty -first (3 1)
consecutive day of the Lieutenant's absence. The amount of pay shall be consistent with
Lieutenant's pay and the adopted pay schedule guidelines, but shall not necessarily be equal to
the pay received by the absent employee., In the event the Lieutenant in charge of a shift is on
light duty and working regular shift assignment, for a period of thirty (30) calendar days or
more, including consecutive days of absences, the Sergeant on the shift shall receive a five
percent (5 %) increase in pay on the thirty -first (3 1) consecutive day.
Section 5. Employees with less than five (5) years of experience with the Owasso Police
Department shall not be eligible for "temporary assignment ".
Section 6. Employees with disciplinary suspensions without pay exceeding sixty (60)
consecutive hours shall not be eligible for "temporary assignment" for one (1) year from the
date of discipline. Employees with disciplinary demotion shall not be eligible for "temporary
assignment" for two (2) years from the date of discipline.
46
ARTICLE 30
EDUCATION INCENTIVE
Section 1. Tuition Reimbursement. The Employer shall pay tuition costs, under the
limitations hereinafter set forth in this Article, for required or elective courses leading to a
Bachelor's degree.
A. The tuition herein provided shall not exceed the tuition cost for comprehensive
universities and colleges as established by the Oklahoma State Regents for Higher
Education.
B. Course(s) on which reimbursement will be requested must be part of a Degree plan and
must be approved by the Chief of Police prior to enrollment. If reimbursement is being
sought for a Master's Degree or beyond, approval of the City Manager or his /her
designee must be obtained prior to enrollment.
C. Employees must receive at least a 2.0 on a 4.0 scale or a minimum of a "C" grade on a
letter grade scale in each course. Failure to maintain a "C" grade in a course will result
in non - payment of tuition for those hours.
D. Upon verification of satisfactory completion of the course, reimbursement for the
tuition shall be made to the employee.
Section 2. College Education Compensation. Each member of the bargaining unit is
entitled to receive additional compensation for college level education accomplishments in a
law enforcement related field as follows:
A. Any employee may request pay in the amount of One Dollar ($1.00) per month per
credit hour for successfully completed college credit hours to a maximum of seventy -
five hours.
B. Any employee holding an Associate Degree shall be paid One Hundred Dollars
($100.00) per month in addition to the employee's base pay.
C. Any employee holding a Bachelors Degree shall be paid One Hundred and Twenty-Five
Dollars ($125.00) per month in addition to the employee's base pay.
D. Any employee holding a Graduate Degree shall be paid One Hundred and Fifty Dollars
($150.00) per month in addition to the Employee's base pay.
E. Payment for an Associates, Bachelors, or a Graduate Degree will be made for those
degrees conferred in any area of study in a law enforcement related field. Payment for
college hours shall be based on the following criteria:
47
ARTICLE 30
EDUCATION INCENTIVE
(continued)
Employee must receive at least a 2.0 grade point average on a 4.0 scale or a
minimum of a "C" grade on a letter grade scale.
2. A copy of the transcript must accompany each request and any request for
increasing such pay.
3. Payment for course hours will be allowed if justification is given indicating such
hours were required to pursue a Degree in a law enforcement related field (i.e.
college handbook outlining degree prerequisites and electives).
F. An officer holding multiple degrees shall only receive the compensation identified for
the highest single degree for which the officer qualifies.
ARTICLE 31
LONGEVITY PAY
Section 1. Employer shall pay each employee covered by this agreement longevity pay.
Longevity pay shall commence on the employee's fifth employment anniversary, at the rate of
$.25 per hour. On the employee's sixth employment anniversary the employee's longevity pay
shall increase to the rate of $.60 per hour, and the employee shall receive a further increase of
$.10 per hour each year thereafter.
Section 2. Longevity pay is paid based on seniority as a member of the bargaining unit.
However, it is agreed that the Memorandum of Understanding /Agreement signed on December
2, 2014 by the City and the Lodge relating to longevity calculation remains in effect as a part
of this contract.
AO
ARTICLE 32
DETECTIVE "ON- CALL" PAY
Section 1. A minimum of one detective shall be placed on an "on- call" rotation schedule.
"On- call" shall be deemed to mean the following:
A. The employee is free to go or remain at any location of the employee's own choosing,
so long as the employee can call -in within ten (10) minutes of receiving a call to work,
and as long as the employee can respond to the requested location within one (1) hour
of receiving a call to work;
B. The employee is free to use the waiting time for any personal matters the employee
chooses;
C. The employee must remain sober while on -call;
D. The employee must carry a working pager, or otherwise leave a telephone number with
dispatch, where the employee who is on -call can be reached if needed.
E. The Chief of Police will establish a bi- annual on -call rotation schedule.
Section 2. Detectives shall receive "on call" compensation in the amount of $26 per day.
If an "on -call" detective fails to respond to the requested location within one hour of being
called, on more than one occasion during a contract year, the "on- call" compensation shall be
forfeited for that day. "On call" pay will be payable with normal payroll cycles.
50
ARTICLE 33
COMPENSATION
Section 1. There is created for pay purposes, a standard "Police Department Pay Plan."
For the purpose of this Labor Agreement, effective July 1, 281 -7 2018 each employee of the
bargaining unit shall receive compensation based on the "Police Department Pay Plan"
included in this agreement according to the employee's range and step as of June 30, 281
2018.
Employees hired under experienced based pay will be placed in the appropriate pay plan
according to the years of service compensation is based on.
A. New hires shall begin at Entry Level except when the new Officer is already a State
Certified Peace Officer with prior law enforcement experience as a State Certified
Peace Officer at another law enforcement agency within this State or otherwise. Should
a State Certified Peace Officer with experience at another law enforcement agency be
hired, the Chief of Police shall conduct a review of the individual's qualifications and
experience and determine the appropriate entry -level salary within Range 1. No Officer
shall be brought in at a step higher than Step E. New hire placement at a step other
than entry level will only affect the employee's advancement on the Police Department
Pay Plan.
B. Pay Plan Advancement for current Officers and Officers hired at Entry Level. Upon
completion of the initial employment probation period of service, all Police Officers
shall advance to Range I, Step A. Thereafter Officers shall advance one step each year
of service effective on the employment anniversary date of the employee. Step
advancements will automatic throughout the term of this agreement.
C. Pay Plan Advancement for Officers hired at a Step other than Entry Level. Officers
shall advance one step per year of service effective on the employment anniversary date
of the employee. Step advancements will be automatic throughout the term of this
agreement.
Section 2. In cases of transfer and /or promotion, the employee will advance to the same
pay step in the appropriate range for his new job classification after which the employee shall
continue to advance in the Pay Plan, according to Section B and Section C, effective on the
employment anniversary date of the employee.
51
ARTICLE 33
COMPENSATION
(continued)
Section 3. The following job classifications shall be compensated at the rate specified in the
"Police Department Pay Plan" as follows:
Officer
Range 1
Sergeant
Range 2
Lieutenant
Range 3
Captain
Range 4
Section 4. Eaeh employee of the bargaining unit not eligible for- a step inerease shall
i' -
i��
Vai:ll L!1'i'.V
Y4:II
E
5 kvar *
F
6 ear *
G
ear *
H
8 ear *
I
9 ear *
J
10 ear *
Patrol 19.19 19.92 20.68 21.44
22.26
23.10
23.96
24.88
25.82
26.49
27.82
28.90
S t 23.51 24.41
25.33
26.29
27.29
28.33
29.41
30.52
31.71
Lt 26.77
27.80
28.84
29.95
31.09
32.28
33.51
34.82
Cat
30.50
31.65
32.86
34.12
35.44
36.77
38.22
Owasso Police Department
Pay Plan
Entry A B
Level 1 year)* 2 ear *
C
3 ear *
D
4 ear *
E
5 kvar *
F
6 ear *
G
ear *
H
8 ear *
I
9 ear *
J
10 ear *
K
11 year)*
Patrol 19.19 19.92 20.68 21.44
22.26
23.10
23.96
24.88
25.82
26.49
27.82
28.90
S t 23.51 24.41
25.33
26.29
27.29
28.33
29.41
30.52
31.71
Lt 26.77
27.80
28.84
29.95
31.09
32.28
33.51
34.82
Cat
30.50
31.65
32.86
34.12
35.44
36.77
38.22
*Pay scale may not correlate with actual years of service
City Date Lodge . Date
ARTICLE 34
DRUG & ALCOHOL TESTING
The Lodge and the City recognize the need to conform to the Oklahoma Standards for
Workplace Drug and Alcohol Testing Act, 40 O.S. Section 551 et seq. and the need to
maintain a safe work environment free from hazards of drugs or alcohol for the safety of both
Police personnel and the citizens. Therefore both parties agree that drug and alcohol testing
shall be administered in accordance with the Oklahoma Standards for Workplace Drug and
Alcohol Testing policy within the City of Owasso's Personnel Manual.
ARTICLE 35
WELLNESS PROGRAM
Section 1. It is the intent of this article to enter into an agreement between the Fraternal
Order of Police Lodge #149 and the City of Owasso to implement a Wellness Program that
will improve the fitness standards within the Police Department. The Lodge and City agree
that increased fitness standards will lower the incidents of on the job injury as well as the use
of sick leave.
Section 2. The City agrees to pay a per month program fee of up to Fifteen ($15.00) dollars
for each member of the bargaining unit who signs up to participate in a voluntary fitness
program. The voluntary fitness program will be available for sign -up twice a year, between
June 151 and June 301" and December 1" and December 31" of each year. Members are
responsible for providing proof of participation that documents participation the physical
fitness program of their choice at least once within any seven (7) day period, excluding time
used for vacation or extended sick leave.
Participating members must agree to allow the fitness facility to release individual goals,
progress and participation dates to the employer on a monthly basis. Participating members
working out while not on duty are not covered by Worker's Compensation.
Should a participating member not take part in his /her physical fitness program at least once
within any seven (7) day period, excluding time used for vacation or extended sick leave, that
member shall not be eligible for that month's reimbursement.
Section 3 . Reimbursements shall be made through payroll, applicable taxes will be
withheld. In order to be eligible for the quarterly reimbursement members must provide proof
of participation by the 15th of the month following the end of each calendar quarter.
• July /August /September proof of participation due by October 15th
• October /November /December proof of participation due by January 15th
• January /February /March proof of participation due by April 15th
• April /May /June proof of participation due by July 15th
cc
ARTICLE 35
WELLNESS PROGRAM
(continued)
Section 4. This section provides an incentive to Owasso Police Officers to actively
participate in a voluntary Physical Fitness Program. The program will utilize the Cooper's
Fitness Test. The test involves five (5) categories that measure varied aspects of fitness
utilized in the performance of Police duties. Each category provides ways for the Officer to
accumulate points which are calculated to determine eligibility for the incentive award.
Members of the Bargaining Unit who voluntarily participate in the Physical Fitness Program
and test in at least three categories will be credited with two comp hours.
The incentive program involves an awards program with three categories. The
categories are "Gold Award" which requires 40 points, the "Silver Award"
which requires 35 points and the "Bronze Award" which requires 30 points.
The "Gold Award" = twenty -four (24) vacation hours, the "Silver Award" _
twelve (12) vacation hours and the "Bronze Award" = eight (8) vacation hours.
2. The points will be calculated from five (5) categories with point values based on
the Cooper Fitness Test. The points and record forms will be maintained by a
designated OPD Fitness Coordinator selected by the Chief of Police. The forms
will be agreed upon by the Lodge and Chief of Police.
ARTICLE 36
SHIFT DIFFERENTIAL
The City will establish a shift differential pay to all officers that have bid to work "Shift Two'
(Night Shift). The amount will be an additional $0.20, added to the base rate of officers
assigned to "Shift Two" (Night Shift).
In Witness Whereof, the parties have hereunto subscribed their names this
day of _ 2018.
ATTEST:
Juliann M Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
W.
CITY OF OWASSO, OKLAHOMA
A Municipal Corporation
LE
Chris Kelley, Mayor
FRATERNAL ORDER OF POLICE
Lodge #149
IM
Un
FOP President
FOP Secretary
REAL PeoPle-REAL C mtle, -
REAL COmmunily
TO:
The Honorable Mayor and City Council
FROM:
Roger Stevens
Public Works Director
SUBJECT:
Right -of -Way Acquisition
E 116 St N Roadway Improvements from Garnett Road to N 129 E Ave
DATE:
June 15, 2018
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for the E 116 St N
Roadway Improvement project from Garnett Road to N 129 E Ave. The purchase of 14,436.70
square feet of right -of -way from the Priddy Family Trust has been negotiated through Mr. Jerry
Priddy, Trustee, and staff is seeking City Council authorization to purchase the land. The general
location of the property is E 116 St N and N 120 E Ave.
DESCRIPTION /PURCHASE PRICE:
The first offer for right -of -way was $2.00 per square foot, for a purchase price of $28,873.40. In
addition to the cost for right -of -way, compensation for easement and damages in the amount
of $21,655.05 was offered, for a total amount of $50,528.45.
Mr. Priddy rejected the offer and provided a counteroffer in the amount of $101,051.90.
City staff rejected the counteroffer and provided a second offer in the amount of $72,183.50.
Mr. Priddy rejected this offer and submitted an amount of $92,183.50.
A final offer was made to Mr. Priddy in the total amount of $82,183.50 - which calculates to $4.19
per square foot for the needed right -of -way and includes compensation for damages, as stated
above. Mr. Priddy has accepted the offer.
FUNDING:
Funding for this purchase is included in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with the Priddy Family Trust for the acquisition of
right -of -way, easement, and compensation for damages in the amount of $82,183.50 and
authorization for payment.
ATTACHMENTS:
Site Map
Agreement Letter
E 116 St \ Widening Project - Land acquisition
I" _ 188 It I Property Owner • Jerry Priddy I 06/12/2018
May 23, 2018
Jerry Priddy
Priddy Family Trust
11913 E 116TH ST N
Collinsville, OK 74021 -5405
RE: City of Owasso
Garnett Road Widening project
116t1 -12611 to Garnett Road Parcel 4
Dear Mr. Priddy:
I have discussed our meeting that we had on May 9, 2018 with Roger Stevens, Owasso
Public Works Director. He has discussed this with City legal and others and the following
offer is the highest and best offer for the needed 14,436.70 square feet of ne
way.Sa,l83. �O p!8
The City of Owasso will pay to you the amount of 7 .50 for the needed right of
way for this project. The offer includes an amount for e right of way and d ages. The
required breakdown is as follows:
1.2018
1. ROW- Soy .4s 4to015- 2�.t15 �O
2. Damages- $21,655.05
I would request that you acknowledge with your signature below. It will take about three
weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely,
s�
Mike Craddock
Terra Acquisition Services
Agreed:
Priddy Family Trust
AJerxy Vtee Da te
Cc Roger Stevens, Public Works Director
mlke @terraacouisition.com • 918.605.1436 * 8458 S. Colleae Avenue • Tulsa. OK 74137
�5
REAL Poopl.0", L Character • REAL Communfry
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
Community Development Director
SUBJECT: Ordinance 1131, Adoption of the New Owasso Zoning Code
DATE: June 15, 2018
REQUESTED ACTION:
City Council approval of an Ordinance formally adopting a new zoning code for the City of Owasso
BACKGROUND:
Many cities utilize outside firms to write or update a Zoning Code, but as with the GrOwasso 2030 Land
Use Master Plan update, the
p proposed Zoning Code was prepared in -house by Community
Development staff with assistance from various depart ments. Staff began the process of writing a new
Zoning Code for Council consideration about two years ago.
The proposed Zoning Code utilizes a portion of the existing Zoning Code as a framework, but every
section of the Code has been updated and expanded, with numerous new chapters as well.
Compared to the current Zoning Code, the new Code has a much cleaner and user - friendly format in
an effort to increase efficiency and reduce confusion and redundancy. A great deal of attention has
been paid to the changing development trends occurring in Owasso and throughout the region. The
Planning Commission, Board of Adjustment, City Council, and the development community played a
vital role in the development and oversight in the creation of the Code.
DISCUSSION AND PUBLIC REVIEW:
The draft of the new Zoning Code was posted to the City of Owasso webpage for public review and
comment on February 12, 2018. A Public Input Meeting was held on March 29, 2018 and input
gathered at that meeting was summarized and provided to the Planning Commission and City
Council. Public Hearings were held by the Planning Commission and the City Council. There were no
comments or concerns provided by the public at either of these Public Hearings. The Planning
Commission and City Council continued discussions of the proposed new language at various work
session meetings.
PLANNING COMMISSION:
During their June meeting, the Owasso Planning Commission voted 4 -0 to recommend approval of the
new Owasso Zoning Code.
RECOMMENDATION:
Staff recommends City Council approval of Ordinance 1131, adopting the new zoning code.
ATTACHMENTS:
Ordinance 1131
Staff memorandum dated June 8, 2018
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1131
AN ORDINANCE RELATING TO PART 12, PLANNING, ZONING, AND DEVELOPMENT OF THE
CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, REPEALING CHAPTER 2
ZONING REGULATIONS, IN ITS ENTIRETY AND ENACTING A NEW CHAPTER 2, ZONING CODE
OF THE CITY OF OWASSO, ADOPTING BY REFERENCE REGULATIONS FOR THE USE OF LAND,
BUILDINGS, SITES, AND STRUCTURES WITHIN THE CITY LIMITS OF THE CITY OF OWASSO,
OKLAHOMA; REPEALING ALL ORDINANCES IN CONFLICT, AND PROVIDING FOR
CODIFICATION
WHEREAS, Title 11, Oklahoma Statutes, Section 43 -101 et seq. empowers the City
to engage in Comprehensive Planning and Zoning and to enact suitable ordinances
carrying out the purposes of said acts; and
WHEREAS, The Owasso City Council deems it necessary for promoting the health,
safety and general welfare of the community to enact ordinances regulating the use of
land, buildings, sites, and structures within Owasso and amend such regulations as
needed. i
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA THAT:
SECTION ONE (1): Part Twelve, Planning, Zoning, and Development, Chapter Two, Zoning
Regulations, Section 12 -201 Zoning Regulations Adopted, Section 12 -202 Sign Regulations
Adopted, and Section, 12 -203, Gated Communities of the Owasso Code of Ordinances,
is hereby repealed in its entirety.
SECTION TWO (2): A new Chapter Two, Zoning Code, Section 12 -201, Zoning Regulations
Adopted, is hereby enacted to read as follows:
Chapter 2 Zoning Code
Section 12 -201 Zoning Reaulations Adopted
For the purposes of promoting the health, safety, and general welfare; and to
encourage the development of the community, the Zoning Code of the City of
Owasso,. Oklahoma, referred to as the "Owasso Zoning Code" or "Zoning Code ",
and the whole thereof, as full as if set out at length herein shall be controlling
within the corporate limits of the City.
The Owasso Zoning Code contains the following Chapters and Appendices;
Chapter 1
Title, Purpose, Interpretation, and Jurisdiction
Chapter 2
General Provisions
Chapter 3
Agriculture District Provisions
Chapter 4
Residential District Provisions
Chapter 5
Office District Provisions
Chapter 6
Commercial District Provisions
Chapter 7
Industrial District Provisions
Chapter 8
Public Facilities District Provisions
Chapter 9
Planned Unit Developments
Chapter 10
Overlay Districts
Chapter 11
Site Design Standards
Chapter 12
Off - Street Parking Requirements
Chapter 13
Non - Conformities
Chapter 14
Enforcement
Chapter 15
Zoning Code and Zoning Map Amendments
Chapter 16
Specific Use and Temporary Use Permits
Chapter 17
Telecommunication Towers and Wind Energy Systems
Chapter 18
Signs
Chapter 19
Landscaping, Screening, and Fencing Requirements
Chapter 20
Outdoor Lighting
Chapter 21
Access Gates For Gated Communities
Definitions
Appendix A
Owasso Planning Commission
Appendix B
Owasso Board of Adjustment
SECTION THREE (3): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the
extent of the conflict only.
SECTION FOUR (4): SEVERABILITY
If any part or parts of this ordinance are held invalid or ineffective, the remaining portion
shall not be affected but remain in full force and effect.
SECTION FIVE (5): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION SIX (6): CODIFICATION
The above shall be amended and codified in Part 12, Planning, Zoning, and
Development, Chapter 2, Zoning Regulations of the Owasso Code of Ordinances.
ATTEST:
PASSED by the City Council of Owasso, Oklahoma
on the 19th day of June, 2018.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
APPROVED as to form:
Julie Lombardi, City Attorney
Ordinance 1131
Page 2 of 2
REAL P --p! •REAL ." --REAL Commwiy
TO:
Honorable Mayor and Owasso City Council
FROM:
Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT:
Adoption of New Owasso Zoning Code
DATE:
June 8, 2018
BACKGROUND:
The Zoning Code is the document that guides the development process, and it sets standards
that must be met when developing property in Owasso. The Zoning Code also establishes
zoning districts, bulk standards, and design requirements. It is a responsible practice to update
the Zoning Code as often as necessary to keep up with changing standards, technology,
economically- driven changes in the development world, and changes in the community.
TIMELINE:
Staff began the process of updating the Owasso Zoning Code about 18 months ago. Many
cities utilize outside firms to write or update a Zoning Code, but as with the GrOwasso 2030 Land
Use Master Plan update, the proposed Zoning Code was prepared in -house by Community
Development staff. The completed update to the Zoning Code is the result of a long process
that involved well over 1,000 hours of staff time. Input was also received from the Planning
Commission, Board of Adjustment, City Council, and the development community.
Multiple opportunities were made available to the public to review and provide input on the
update to the Zoning Code. The draft of the Zoning Code update was posted to the City of
Owasso webpage for public review and comment on February 12, 2018. A Public Input Meeting
was held on March 29, 2018, from 6:00 -8:00 PM in the Community Room at City Hall. Input
provided by the public at that meeting was summarized and provided to the Planning
Commission at their meeting on April 9, 2018 as well as to City Council at the April 10, 2018 work
session. Notices for the Public Input Meeting as well as the Public Hearings appeared in the
Owasso Reporter on March 21 and March 28, 2018. Public Hearings on the Zoning Code update
were held at the Planning Commission meeting on April 9, 2018, and the City Council meeting
on April 17, 2018.. There were no comments or concerns on the Zoning Code update provided
by the public at these Public Hearings.
The Planning Commission has reviewed and provided input throughout the process of updating
the Zoning Code. A special meeting of the Planning Commission was held on March 30, 2017 to
discuss the rough draft of the update. Since then, the Planning Commission has had many
discussions of the Zoning Code at its meetings. A review of the final draft of the Zoning Code
update was conducted at the Planning Commission meeting on May 7, 2018.
The City Council has also provided input throughout this process. Staff presented the initial
rough draft of the Zoning Code update at the August 8, 2017, City Council work session meeting,
and Council provided input at the September 12, 2017, work session. Staff brought an updated
draft of the proposed Zoning Code in two halves to the March 13, 2018, and April 10, 2018, City
Council work sessions for discussion. Finally, staff presented the complete final draft of the
Zoning Code update to City Council work session on May 8, 2018.
Staff will present the completed Zoning Code update to the Planning Commission for
consideration and recommendation at their meeting on June 11, 2018. The Zoning Code
update will be listed on the agenda for discussion at the City Council work session on June 12,
2018, before being presented for final consideration and action at the City Council meeting on
June 19, 2018.
ANALYSIS:
The proposed Zoning Code utilizes a large part of the existing Zoning Code as a framework, but
every section of the Code has been updated to some extent. A great deal of attention has
been paid to the changing development trends occurring in Owasso. The major changes
proposed to the Zoning Code include the following:
• The Code would establish the Official Zoning Map of Owasso.
• The addition of the RNX (Residential Neighborhood Mixed) Zoning District, which was
passed by Council in 2016 with Ordinance 1087.
• No new zonings of CH (Commercial Heavy) would be allowed in Owasso.
• A new zoning category called DM (Downtown Mixed) would be created to
accommodate the downtown development.
• The creation of the PF (Public Facilities) zoning district, which is intended to set a
standard zoning district for public /institutional /quasi - public uses that are distributed
throughout Owasso. This. includes uses like public parks, City /Municipal buildings or
yards, public safety facilities, public schools, cultural areas, and utilities.
• Permitted and prohibited uses for all Zoning Districts would be simplified into tables
and re- categorized under definitions of uses in the North American Industry
Classification System (NAICS) guide.
• The creation of a chapter specifically for Overlay Districts.
• The creation of Temporary Use Permits and requirements for them. The City would
regulate sno -cone stands and flower tents among other uses. They would be
approved with Administrative Review rather than going to the Board of Adjustment.
• A new chapter called "Site Design Standards" would be created, which would
include Site Plan requirements, required screening, site access requirements, and
architectural design requirements.
• Mechanical equipment would no longer be allowed to encroach into the side yard
setback.
• For carports, language would be added to assist with determining a
recommendation and decision when brought before the Board of Adjustment,
whereas none currently exists.
• The height requirements for Accessory Structures would be changed.
• Several definitions would be added and all definitions would be consolidated in a
"Definitions" chapter.
PLANNING COMMISSION:
The Owasso Planning Commission will vote on the update to the Owasso Zoning Code at their
meeting on June 11, 2018.
ATTACHMENTS:
Draft Ordinance
Zoning Code Update
s�
REAL People •REAL PC, •REAL Community
TO: The Honorable Mayor and City Council
FROM: Linda Jones
Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 15, 2018
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. An
increase in total appropriations in a fund requires City Council approval.
C The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a
copy to the City as beneficiary of the trust. However, there are no further requirements such as a
legal restriction on spending.
Staff is requesting City Council consideration of a budget amendment in the General Fund.
GENERAL FUND SALES TAX REVENUE AND TRANSFERS:
Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three
cents of its sales tax collections to the OPWA Sales Tax Fund. The OPWA then transfers two cents
of the sales tax, less payback agreements, back to the General Fund and transfers one cent of
the sales tax, less debt service and the CIP payback, to the Capital Improvements Fund.
The General Fund sales tax collections for the year total $24,844,651, which is $444,651 more than
the budgeted revenue. Therefore, the sales tax transfers to and from the OPWA Sales Tax Fund
Will exceed budget by the some amount. Budget amendments to both revenues and
expenditures in the amount of $444,651 are requested to allow for the transfer of those
unexpected revenues and to ensure compliance with the voter- approved sales tax ordinance.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the General Fund increasing the
estimated revenue and the appropriation for expenditures by $444,651.
REAL Paople • kEAL CFandor • RFAL Cammunity
TO:
The Honorable Mayor and City Council
FROM:
Linda Jones
Finance Director
SUBJECT:
Contract for Auditing Services
DATE:
June 15, 2018
BACKGROUND:
City Charter and state statutes require that an independent accountant perform an audit of the
City's finances annually. In April 2006, the City accepted proposals for auditing services from
public accounting firms. The proposal from Cole and Reed, P.C. was selected, and the City
contracted with them to perform auditing services until 2014.
December 1, 2014, Cole and Reed, P.C. merged with McGladrey, LLP (which since changed
their name to RSM, LLP) a large, national accounting firm with governmental expertise and
nearly 8,000 professional staff. Because the Partner -in- Charge, Manager, and Senior
accountant for the City of Owasso audit engagement, all transttioned to RSM, LLP, the Audit
Committee and City staff supported continuing the contract with RSM, LLP as negotiated with
Cole and Reed, P.C. contingent upon rotation of the Partner -in- Charge.
OWASSO AUDIT COMMITTEE:
The Owasso Audit Committee met on April 17, 2017, and discussed the performance of RSM, LLP.
After considering auditor expertise, contract expense, and staff time, the Audit Committee
recommended the Council enter in to a three -year extension of the contract for auditing
services with RSM, LLP,
As outlined in the 2017 three -year proposal, the Fiscal Year 2018 base fee of $51,500 for RSM, LLP
auditing services related to the City and its trust authorities is $2,500 higher than the FYI
contract. Federal grant audits, if required under the Single Audit Act, would continue to be
billed at $3,000 each.
RECOMMENDATION:
Staff recommends approval of a contract with RSM, LLP as auditors for fiscal year ending June
30, 2018.
ATTACHMENT:
RSM, LLP Audit Arrangement letter
June 7. 2018
Audit Committee
Mr. Warren Lehr, City Manager
Ms. Chris Garrett, Assistant City Manager
Ms. Linda Jones, Finance Director
City of Owasso
200 South Main
Owasso, Oklahoma 74055
Attention: Audit Committee
CJ =
__:_
$ F
RSM US LLP
210 Park Avenue
Suite 1725
Oklahoma City, OK 73102
T -11 405 239 7951
F -t'I 905 235 0042
www.rsmus.colr,
The Objective and Scope of the Audit of the Financial Statements
You have requested that we audit City of Owasso's (the City) governmental activities, business -type
activities, aggregate discretely presented component units, each major fund and aggregate remaining
fund information as of and for the year ending June 30, 2018, which collectively comprise the basic
financial statements. We are pleased to confirm our acceptance and our understanding of this audit
engagement by means of this letter.
Our audit will be conducted with the objective of our expressing an opinion on the financial statements.
We will also report on whether certain supplemental information (the budgetary comparison schedules for
the General Fund, Half Penny Fund, Capital Improvement Fund, and Special Revenue Funds, combining
financial statements, and the schedule of expenditures of federal awards) is fairly stated in all material
respects in relation to the financial statements as a whole. The accounting principles generally accepted
in the United States of America require that the management's discussion and analysis, the General Fund
budgetary comparison schedule, the schedule of the City's proportionate share of the net pension liability,
and the schedule of the City's contributions to the Oklahoma Police Pension and Retirement System and
the Oklahoma Firefighter's Pension and Retirement System be presented to supplement the basic
financial statements. We will apply certain limited procedures to this required supplementary information,
but will not express an opinion or provide any assurance on this information.
We will also perform the audit of City of Owasso as of June 30, 2018 so as to satisfy the audit
requirements imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations
(CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (Uniform Guidance), if the City meets the qualification requirements.
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States
of America (GAAS); Government Auditing Standards issued by the Comptroller General of the United
States (GAS); the provisions of the Single Audit Act; Subpart F of Title 2 U.S. CFR Part 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; and the U.S.
Office of Management and Budget's (OMB) Compliance Supplement. Those standards, regulations,
supplements or guides require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free from material misstatement. An audit involves performing
procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The
THE POWER OF BEING UNDERSTOOD
AUDIT I TAX I CONSULTING
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Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 2
procedures selected depend on the auditor's judgment, including the assessment of the risks of material
misstatement of the financial statements, whether due to fraud or error. An audit also includes evaluating
the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial
statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk that some material misstatements may not be detected exists, even though the audit is
properly planned and performed in accordance with GAAS. Also, an audit is not designed to detect errors
or fraud that are immaterial to the financial statements. The determination of abuse is subjective;
therefore, GAS does not expect us to provide reasonable assurance of detecting abuse.
In making our risk assessments, we consider internal control relevant to the City's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control. However, we will communicate to you in writing concerning any significant deficiencies or material
weaknesses in internal control relevant to the audit of the financial statements that we have identified
during the audit.
We will also communicate to the Audit Committee (a) any fraud involving senior management and fraud
(whether caused by senior management or other employees) that causes a material misstatement of the
financial statements that becomes known to us during the audit, and (b) any instances of noncompliance
with laws and regulations that we become aware of during the audit (unless they are clearly
\_ inconsequential).
The major funds and opinion units that you have told us are maintained by the City and that are to be
included as part of our audit are listed here:
1. General Fund
2. Half -Penny Sales Tax Fund
3. Vision Recapture Tax Fund
4. Capital Improvement Fund
5. Owasso Public Works Authority
6. Owasso Public Golf Authority
7. Other Governmental Funds -12
8. Internal Service Funds --4
9. Component Unit -1
The component unit whose financial statements you have told us are to be included as part of the City's
basic financial statements is the Owasso Economic Development Authority.
There are no component units whose financial statements you have told us will be omitted from the basic
financial statements.
We are responsible for the compliance audit of major programs under the Uniform Guidance, including
the determination of major programs, the consideration of internal control over compliance, and reporting
responsibilities.
Our report(s) on internal control will include any significant deficiencies and material weaknesses in
controls of which we become aware as a result of obtaining an understanding of internal control and
Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 3
performing tests of internal control consistent with requirements of the standards and regulations
identified above. Our report(s) on compliance matters will address material errors, fraud, abuse, violations
of compliance obligations, and other responsibilities imposed by state and federal statutes and
regulations or assumed by contracts, and any state or federal grant, entitlement, or loan program
questioned costs of which we become aware, consistent with requirements of the standards and
regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting
Framework
Our audit will be conducted on the basis that management and, when appropriate, those charged with
governance acknowledges and understands that they have responsibility:
a. For the preparation and fair presentation of the financial statements in accordance with accounting
principles generally accepted in the United States of America;
b. To evaluate subsequent events through the date the financial statements are issued or available to
be issued, and to disclose the date through which subsequent events were evaluated in the financial
statements. Management also agrees that it will not evaluate subsequent events earlier than the date
of the management representation letter referred to below;
c. For the design, implementation and maintenance of internal control relevant to the preparation and
fair presentation of financial statements that are free from material misstatement, whether due to
fraud or error; and
d. For establishing and maintaining effective internal control over financial reporting and for informing us
of all significant deficiencies and material weaknesses in the design or operation of such controls of
which it has knowledge;
e. For report distribution; and
f. To provide us with:
1. Access to all information of which management is aware that is relevant to the preparation and
fair presentation of the financial statements such as records, documentation and other matters;
2. Additional information that we may request from management for the purpose of the audit; and
3. Unrestricted access to persons within the entity from whom we determine it necessary to obtain
audit evidence.
As part of our audit process, we will request from management and, when appropriate, those charged
with governance written confirmation concerning representations made to us in connection with the audit,
including among other items:
a. That management has fulfilled its responsibilities as set out in the terms of this letter; and
b. That it believes the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 4
Management is responsible for identifying and ensuring that the City complies with the laws and
regulations applicable to its activities, and for informing us about all known material violations of such
laws or regulations. In addition, management is responsible for the design and implementation of
programs and controls to prevent and detect fraud or abuse, and for informing us about all known or
suspected fraud or abuse affecting the entity involving management, employees who have significant
roles in internal control, and others where the fraud or abuse could have a material effect on the financial
statements. Management is also responsible for informing us of its knowledge of any allegations of fraud
or abuse or suspected fraud or abuse affecting the entity received in communications from employees,
former employees, analysts, regulators, or others.
Management is responsible for the preparation of the required supplementary information (RSI) and
supplementary information presented in relation to the financial statements as a whole in accordance with
accounting principles generally accepted in the United States of America. Management agrees to include
the auditor's report on the RSI and supplementary information in any document that contains the
supplementary information and indicates that the auditor has reported on such RSI and supplementary
information. Management also agrees to present the supplementary information with the audited financial
statements or, if the supplementary information will not be presented with audited financial statements, to
make the audited financial statements readily available to the intended users of the supplementary
information no later than the date of issuance of the supplementary information and the auditor's report
thereon.
Because the audit will be performed in accordance with the Single Audit.Act and the Uniform Guidance,
management is responsible for (a) identifying all federal awards received and expended; (b) preparing the
schedule of expenditures of federal awards (including notes and noncash assistance received) in
accordance with Uniform Guidance requirements; (c) internal control over compliance; (d) compliance
with federal statutes, regulations, and the terms and conditions of federal awards; (e) making us aware of
significant vendor relationships where the vendor is responsible for program compliance; (f) following up
and taking corrective action on audit findings, including the preparation of a summary schedule of prior
audit findings and a corrective action plan; and (g) submitting the reporting package and data collection
form.
The Audit Committee is responsible for informing us of its views about the risks of fraud or abuse within
the entity, and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the entity.
The City agrees that it will not associate us with any public or private securities offering without first
obtaining our consent. Therefore, the City agrees to contact us before it includes our reports, or otherwise
makes reference to us, in any public or private securities offering.
Our association with an official statement is a matter for which separate arrangements will be necessary.
The City agrees to provide us with printer's proofs or masters of such offering documents for our review
and approval before printing, and with a copy of the final reproduced material for our approval before it is
distributed. In the event our auditor /client relationship has been terminated when the City seeks such
consent, we will be under no obligation to grant such consent or approval.
Because RSM US LLP will rely on the City of Owasso and its management and Audit Committee to
discharge the foregoing responsibilities, the City of Owasso holds harmless and releases RSM US LLP,
its partners, and employees from all claims, liabilities, losses and costs arising in circumstances where
there has been a knowing misrepresentation by a member of the City of Owasso's management that has
caused, in any respect, RSM US LLP's breach of contract or negligence. This provision shall survive the
termination of this arrangement for services.
Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 5
Records and Assistance
If circumstances arise relating to the condition of the City's records, the availability of appropriate audit
evidence or indications of a significant risk of material misstatement of the financial statements because
of error, fraudulent financial reporting or misappropriation of assets which, in our professional judgment,
prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any
course of action permitted by professional standards, including declining to express an opinion or issue a
report, or withdrawing from the engagement.
During the course of our engagement, we may accumulate records containing data that should be
reflected in the City's books and records. The City will determine that all such data, if necessary, will be
so reflected. Accordingly, the City will not expect us to maintain copies of such records in our possession
The assistance to be supplied by City of Owasso personnel, including the preparation of schedules and
analyses of accounts, has been discussed and coordinated with Linda Jones, Finance Director. The
timely and accurate completion of this work is an essential condition to our completion of the audit and
issuance of our audit report.
Other Relevant Information
RSM US LLP may mention the City's name and provide a general description of the engagement in RSM
US LLP's client lists and marketing materials.
From time to time and depending upon the circumstances, we may use third -party service providers to
assist us in providing professional services to you. In such circumstances, it may be necessary for us to
disclose confidential client information to them. We enter into confidentiality agreements with all third -
party service providers and we are satisfied that they have appropriate procedures in place to prevent the
unauthorized release of your confidential information to others. In addition, we may utilize financial
information you have provided to us in connection with this engagement for purposes of creating
benchmarking data to be used by RSM US LLP professionals and other clients. This benchmarking data
is aggregated with data from a minimum of five other entities so that users of the data are unable to
associate the data with any single entity in the database.
In accordance with GAS, a copy of our most recent peer review report is enclosed, for your information.
Fees, Costs, and Access to Workpapers
Our fees for the services described above are based upon the value of the services performed and the
time required by the individuals assigned to the engagement plus directly billed expenses. Our fee
estimate and completion of our work are based upon the following criteria:
1. Anticipated cooperation from personnel
2. Timely responses to our inquiries
3. Timely completion and delivery of client assistance requests
4. Timely communication of all significant accounting and financial reporting matters
5. The assumption that unexpected circumstances will not be encountered during the engagement
Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 6
If any of the aforementioned criteria are not met, then fees may increase. Interim billings will be submitted
as work progresses and as expenses are incurred. Billings are due upon submission. Our fee for the
services described in this letter are as follows:
• Audit of financial statements
$50,500
• Uniform Grant Guidance audit requirements, only if required: $3,000 per major Federal program
Note that the fees related to the Uniform Grant Guidance audit requirements are only billed on an "if
performed /if required' basis.
Our professional standards require that we perform certain additional procedures, on current and
previous years' engagements, whenever a partner or professional employee leaves the firm and is
subsequently employed by or associated with a client in a key position. Accordingly, the City agrees it will
compensate RSM US LLP for any additional costs incurred as a result of the City's employment of a
partner or professional employee of RSM US LLP.
In the event we are requested or authorized by the City or are required by government regulation,
subpoena or other legal process to produce our documents or our personnel as witnesses with respect to
our engagement for the City, the City will, so long as we are not a party to the proceeding in which the
information is sought, reimburse us for our professional time and expenses, as well as the fees and
expenses of our counsel, incurred in responding to such requests.
The documentation for this engagement is the property of RSM US LLP. However, you acknowledge and
grant your assent that representatives of the cognizant or oversight agency or their designee, other
government audit staffs, and the U.S. Government Accountability Office shall have access to the audit
documentation upon their request and that we shall maintain the audit documentation for a period of at
least three years after the date of the report, or for a longer period if we are requested to do so by the
cognizant or oversight agency. Access to requested documentation will be provided under the supervision
of RSM US LLP audit personnel and at a location designated by our Firm.
You have informed us that you intend to prepare a comprehensive annual financial report (CAFR) and
submit it for evaluation by the Government Finance Officers Association's Certificate of Achievement for
Excellence in Financial Reporting Program. Our association with the CAFR is to consist of technical
review. We will not express an opinion on the introductory and statistical sections of the CAFR.
Claim Resolution
The City of Owasso and RSM US LLP agree that no claim arising out of services rendered pursuant to
this arrangement letter shall be filed more than the earlier of two years after the date of the audit report
issued by RSM US LLP or the date of this arrangement letter if no report has been issued. In no event
shall either party be liable to the other for claims of punitive, consequential, special, or indirect damages.
RSM US LLP's liability for all claims, damages and costs of the City arising from this engagement is
limited to the amount of fees paid by the City to RSM US LLP for the services rendered under this
arrangement letter.
Information Security - Miscellaneous Terms
RSM US LLP is committed to the safe and confidential treatment of the City's proprietary information.
RSM US LLP is required to maintain the confidential treatment of client information in accordance with
relevant industry professional standards which govern the provision of services described herein. The
Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 7
City agrees that it will not provide RSM US LLP with any unencrypted electronic confidential or proprietary
information, and the parties agree to utilize commercially reasonable measures to maintain the
confidentially of the City information, including the use of collaborate sites to ensure the safe transfer of
data between the parties.
RSM US LLP may terminate this relationship immediately in its sole discretion if RSM US LLP determines
that continued performance would result in a violation of law, regulatory requirements, applicable
professional standards or RSM US LLP's client acceptance or retention standards, or if the City is placed
on a verified sanctioned entity list or if any director or executive of, or other person closely associated
with, the City or its affiliates is placed on a verified sanctioned person list, in each case, including but not
limited to lists promulgated by the Office of Foreign Assets Control of the U.S. Department of the
Treasury, the U.S. State Department, the United Nations Security Council, the European Union or any
other relevant sanctioning authority.
If any term or provision of this arrangement letter is determined to be invalid or unenforceable, such term
or provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
Reporting
We will issue a written report upon completion of our audit of the City's financial statements. Our report
will be addressed to the Owasso City Council. We cannot provide assurance that an unmodified opinion
will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an
emphasis -of -matter or other -matter paragraph(s), or withdraw from the engagement.
In addition to our report on the City's financial statements, we will also issue the following types of reports:
• A report on the fairness of the presentation of the City's schedule of expenditures of federal awards
for the year ending June 30, 2018, if required.
• Reports on internal control related to the financial statements and major programs. These reports will
describe the scope of testing of internal control and the results of our tests of internal control; and
• Reports on compliance with laws, regulations, and the provisions of contracts or grant agreements.
We will report on any noncompliance that could have a material effect on the financial statements and
any noncompliance that could have a material effect, as defined by Subpart F of Title 2 U.S. CFR
Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, on each major program; and
An accompanying schedule of findings and questioned costs
This letter constitutes the complete and exclusive statement of agreement between RSM US LLP and the
City of Owasso, superseding all proposals, oral or written, and all other communications with respect to
the terms of the engagement between the parties.
Electronic Signatures and Counterparts
Each party hereto agrees that any electronic signature of a party to this agreement or any electronic
signature to a document contemplated hereby (including any representation letter) is intended to
authenticate such writing and shall be as valid, and have the same force and effect, as a manual
signature. Any such electronically signed document shall be deemed (i) to be "written" or "in writing,' (ii)
to have been signed and (iii) to constitute a record established and maintained in the ordinary course of
Mr. Warren Lehr, City Manager
City of Owasso
June 7, 2018
Page 8
business and an original written record when printed from electronic files. Each party hereto also agrees
that electronic delivery of a signature to any such document (via email or otherwise) shall be as effective
as manual delivery of a manual signature. For purposes hereof, "electronic signature" includes, but is not
limited to, (i) a scanned copy (as a "pdf' (portable document format) or other replicating image) of a
manual ink signature, (ii) an electronic copy of a traditional signature affixed to a document, (iii) a
signature incorporated into a document utilizing touchscreen capabilities or (iv) a digital signature. This
agreement may be executed in one or more counterparts, each of which shall be considered an original
instrument, but all of which shall be considered one and the same agreement. Paper copies or "printouts,
of such documents if introduced as evidence in any judicial, arbitral, mediation or administrative
proceeding, will be admissible as between the parties to the same extent and under the same conditions
as other original business records created and maintained in documentary form. Neither party shall
contest the admissibility of true and accurate copies of electronically signed documents on the basis of
the best evidence rule or as not satisfying the business records exception to the hearsay rule.
Please sign and return a copy of this letter to indicate your acknowledgment of, and agreement with, the
arrangements for our audit of the financial statements, including our respective responsibilities.
RSM US LLP
Brittney Wycoff, Sr. Manager
Confirmed on behalf of the City of Owasso:
City Manager - Warren Lehr
Assistant City Manager- Christopher A. Garrett
Date
Finance Director- Linda Jones Date
AIC f A ,. Peer Review Program
Arhministered wilie 1,1ational Peer Review Committee
December 8, 2016
Joseph Michael Adams
RSM US LLP
I S Wacker Dr Ste 800
Chicago, IL 60606
Dear Mr. Adams:
American Institute of CPAs
220 L&ih Farm Road
Durham, NC 27707 -8!10
It is my pleasure to notify you that on December 8, 2016 the National Peer Review Committee accepted
the report on the most recent system peer review of your firm. The due date for your next review is
October 31, 2019. This is the date by which all review documents should be completed and submitted to
the administering entity.
As you know, the report had a peer review rating of pass. The Committee asked me to convey its
congratulations to the firm.
Sincerely,
Michael Fawley
Chair — National PRC
nprc @aiepa.org 919 4024502
cc: Gary W Schafer; John Mark Edwardson
Firm Number: 10046712
Letter ID: 1131947A
Review Number 451038
T. 1,919.4024502 1 F:1.919.4a24e ?8 I III=@aicpa.org
S
4
910E SL I_ouia Sweet, Suite 206 // RO. Bca I M//.q ,i t M06S301 -11990
4 17 coy
System Review Report
To the Partners of
RSM US LLP
and the National Peer Review Committee
of the American Institute of Certified
Public Accountants Peer Review Board
We have reviewed the system of quality control for the accounting and auditing practice of RSM US LLP
(the "firm") applicable to engagements not subject to PCAOB permanent inspection in effect for the year
ended April 30, 2016. Our peer review was conducted in accordance with the Standards for Performing
and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of
Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities,
if applicable, in determining the nature and extent of our procedures. The firm is responsible for
designing a system of quality control and complying with it to provide the firm with reasonable assurance
of performing and reporting in conformity with applicable professional standards in all material respects.
Our responsibility is to express an opinion on the design of the system of quality control and the firm's
compliance therewith based on our review. The nature, objectives, scope, limitations of and the
procedures performed in a System Review are described in the standards at www.aici)a.org/prsummary.
As required by the standards, engagements selected for review included engagements performed under
Government Auditing Standards, audits of employee benefit plans, audits performed under FDICIA, and
audits of carrying broker - dealers, and examinations of service organizations [Service
Organizations Control (SOC) 1 and 2 engagements].
In our opinion, the system of quality control for the accounting and auditing practice of RSM US LLP
applicable to non -SEC issuers in effect for the year ended April 30, 2016, has been suitably designed and
complied with to provide the firm with reasonable assurance of performing and reporting in conformity
with applicable professional standards in all material respects. Firms can receive a rating ofpass, pass
with defzciency(ies) or fail. RSM US LLP has received a peer review rating ofpass.
�i�.17, LLB
December 2, 2016
Praxity i
June 7 2018
Ms. Linda Jones, Finance:Director
City of Owasso
Owasso; Oklahoma
Attention: Ms. Linda Jones, Finance Director
ilimilmolwmm
=1171-4-11 1" R t YY
RSM US LLP
210 Park Avenue
Suite 1725
Oklahoma City, OK 73102
T +1 405239 7961
F +1405 235 0042
w"USmus;com
The Objective and Scope of the Engagement
You have requested that we.compile, from information you provide, the 2017 Annual Survey of City and
Town Finances (SA &I Form 2643)„ and issue an accountant's report thereon in accordance with
Statements on Standards'for Accounting and Review Services (SSARSs) issued by the American
Institute of Certified Public Accountants (AICPA); We are pleased to confirm our acceptance and our
understanding of this engagement by means of this letter.
Our Responsibilities
The objective of.our engagement is to
1. Prepare. SAM Form 26.43 in accordance with SSARSs based,on information provided by you; and
2. Apply tecounting:and financial reporting expertise to assist you in the presentation of the SAM Form
2643 without undertaking to obtain or provide any assurance that there are no material modifications
that should be made to the financial statements in order for them to be in accordance with the
requirements of the Office of the State Auditor and Inspector of the State, of Oklahoma.
We will conduct our compilation engagement in accordance with Statements on Standards for Accounting
and Review Services (SSARS) promulgated by the Accounting and Review: Services Committee of the
American Institute of Certified Public Accountants (AICPA) and comply with the AICPA's Code of
Professional Conducf,. including the ethical pFinciples of integrity, objectivity, professional competence
and due care;
We are not required to, and will not, verify the accuracy, or completeness of the information you will
provide to us for the engagement or otherwise gather evidence for the purpose of expressing an opinion
or a conclusion. Accordingly, we.will not express an opinion or a conclusion nor provide any assurance on
the SA &I. Form 2643.
Our engagement cannot be relied upon to identify, or disclose any misstatements, including those caused
by fraud or error, ioridentify or disclose any wrongdoing Within the entity or noncompliance with laws and
regulations.
Your Responsibilities
- -The engagement to tie performed is conducted on the basis that you acknowledge and understand that
our role is to prepare the SAM Form 2643 in accordance with SSARSs and assist you in the presentation
of the SA &I Form 2643 in accordance with SSARSs. You have the following overall responsibilities that
are fundamental to our undertaking the engagement,in aceordancewith SSARS:
THE POWER OF BEING UNDERSTOOD
AUDIT I TAX I CONSULTING
RW US ILPi.thd U.S.menNErl4m o! pSN kdnmillanXasloUalneiwork tlf k,dryfnWe 1 a�dtLlna;, nJcan .,,f((v &nea?��irmwsmmfa6d,w: (mmnc:raormalfoOmF rdin5PSk1 US LLP.d
RSlAlntt^.nctMA
Ms. Linda Jones, Finance Director
City of Owasso
June 7, 2018
Page 3
Records and Assistance
If circumstances relating to the conditions of your records were to arise during the course of our work
which in our professional judgment prevent us from completing the engagement, we will notify you
promptly. In such a situation, we retain the unilateral right to take any course of action permitted by
professional standards, including withdrawal from the engagement.
During the course of our engagement, we may accumulate records containing data that should be
reflected in the City's books and records. The City will determine that all such data, if necessary, will be
so reflected. Accordingly, the City will not expect us to maintain copies of such records in our possession.
If, in connection with our compilation, you request us to perform accounting services necessary for the
preparation of the SAM Form 2643, you agree to designate an appropriate individual to oversee the
services, make all management decisions involved in those services, evaluate the adequacy and results
of the services, and accept responsibility for the results of the services.
Fees, Costs, and Access to Workpapers
Our fees for these services are based on the time required by individuals assigned to the engagement,
plus direct expenses including report processing, travel, meals, and fees for services from other
professionals, as well as a charge of 5 percent of fees for all other expenses, including indirect
administrative expenses such as technology, research and library databases, communications,
photocopying, postage and clerical assistance. If any of the aforementioned criteria are not met, then fees
may increase. Our fees for the services described in this letter will be $1,000. These fees assume that
the City of Owasso prepare substantially all of the supporting schedules for the SA &I Form 2643.
Our professional standards require that we perform certain additional procedures, on current and
previous years' engagements, whenever a partner or professional employee leaves the firm and is
subsequently employed by or associated with a client in a key position. Accordingly, the City agrees it will
compensate RSM US LLP for any additional costs incurred as a result of the City's employment of a
partner or professional employee of RSM US LLP.
In the event we are requested or authorized by the City of Owasso or are required by government
regulation, subpoena, or other legal process to produce our documents or our personnel as witnesses
with respect to our engagements for the City of Owasso, the City of Owasso will, so long as we are not
party to the proceeding in which the information is sought, reimburse us for our professional time and
expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests.
The City agrees that it will not include our reports, or otherwise make reference to us, in any public or
private securities or debt offering.
Claim Resolution
The City of Owasso and RSM US LLP agree that no claim arising out of services rendered pursuant to
this agreement shall be filed more than two years after the date of the report issued by RSM US LLP or
the date of this arrangement letter if no report has been issued. The City of Owasso waives any claim for
punitive damages. RSM US LLP's liability for all claims, damages, and costs of the City of Owasso arising
from this engagement's limited to the amount of fees paid by the City of Owasso to RSM US LLP for the
services rendered under this arrangement letter.
Information Security - Miscellaneous Terms
RSM US LLP is committed to the safe and confidential treatment of the City's proprietary information.
RSM US LLP is required to maintain the confidential treatment of client information in accordance with
Ms. Linda Jones, Finance Director
City of Owasso
June 7, 2018
Page 5
contest the admissibility of true and accurate copies of electronically signed documents on the basis of
the best evidence rule or as not satisfying the business records exception to the hearsay rule.
Please sign and return a copy of this letter to indicate your acknowledgement of, and agreement with, the
arrangements for our engagement to prepare the SAM Form 2643 described herein and to perform a
compilation engagement with respect to the same SAM Form 2643 and our respective responsibilities.
RSM US, LLP
Brittney Wycoff, Senior Manager
Confirmed on behalf of City of Owasso, Oklahoma:
Ms. Linda Jones, Finance Director
Date
REALPo-•REAL �-, r•HEAL Community
TO: The Honorable Mayor and City Council
FROM: Linda Jones
Finance Director
SUBJECT: FY 2018 -2019 Annual Operating Budget
Resolution 2018 -07
DATE: June 15, 2018
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and
other funds has been developed and was transmitted for City Council review on May 11, 2018.
The proposed budget was discussed during the May and June Council work sessions. Printed
copies of the proposed budget have been available for public viewing at City Hall, the Owasso
Library, and on the City's website.
Resolution 2018 -07 provides for the adoption of a fiscal year budget for the City of Owasso,
Oklahoma.
PUBLIC HEARING:
On May 23 and 30, 2018, a legal notice of a public hearing was published in the Owasso
Reporter, and such hearing was conducted on June 5, 2018. The public hearing provided
opportunity for citizen comment and questions relating to the proposed budget. There were no
citizen comments provided.
RECOMMENDATION:
Staff recommends approval of Resolution 2018 -07, adopting a Fiscal Year 2018 -2019 budget for
the General Fund and Other Funds as established by the Owasso City Council.
ATTACHMENT:
Resolution 2018 -07
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2018 -07
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR
2018 -2019 FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE OWASSO CITY
COUNCIL; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AND ESTABLISHING
BUDGET AMENDMENT AUTHORITY AS PROVIDED BY STATUTE, AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act (the Act);
and
WHEREAS, A budget for the fiscal year ending June 30, 2019 (FY 2018 -2019) consistent with the Act has been
prepared: and
WHEREAS, The Act provides for the City manager, or designee, to transfer any unexpended and
unencumbered appropriation from one department to another within the same fund; and
WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days prior to the
start of the fiscal year in compliance with the Act and the Owasso City Council published notice and
conducted the Public Hearing on June 5, 2018, in compliance with the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT: The City Council of the City of Owasso does hereby adopt the FY 2018 -2019 Budget with
total resources available in the amount of $73,402,094 and total fund /departmental
appropriations in the amount of $72,107,705; legal appropriations are hereby established as
shown on "Attachment A" for each fund and department; and
THAT: The June 30, 2018, encumbrances and unexpended appropriation balances for capital
.projects in the Half -Penny Sales Tax Fund, the Capital Improvements Fund, the Ambulance
Capital Fund, the Park Development Fund, the Stormwater Management Fund, and the
Capital Improvement Grants Fund be hereby re- appropriated to the same funds, accounts
and for the same purposes for Fiscal Year 2018 -2019 unless the project or purpose is
designated or declared closed or completed, provided that fund balances in each
respective fund is equal to or greater than the amounts to be re- appropriated; and
THAT: The Sinking Fund Schedules for June 30, 2018, and Sinking Fund Estimate of Needs for Fiscal
Year Ending June 30, 2019, are hereby approved to be filed with the County Excise Board;
and
THAT: The effective date of this Resolution shall be July 1, 2018.
PASSED, ADOPTED AND APPROVED this 191h day of June,. 2018, by the City Council of the City of
Owasso, Oklahoma.
Dr. Chris Kelley, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
ATTACHMENT "A"
BUDGET SUMMARY - FISCAL YEAR 2018 -2019
Appropriation by Fund & Department.
General Fund
Municipal Court
$306,938
General Fund
Managerial
815,431
General Fund
Finance
779,238
General Fund
Human Resources
511,792
General Fund
General Government
463,000
General Fund
Information Technology
800,625
General Fund
Support Services
430,609
General Fund
Community Development
868,422
General Fund
Police Services
5,651,185
Half -Penny Sales Tax Fund
Police Services
1,746,935
General Fund
Police Communications
1,081,128
General Fund
Animal Control
201,783
General Fund
Fire Services
5,729,593
Half -Penny Sales Tax Fund
Fire Services
898,612
General Fund
Emergency Preparedness
124,723
General Fund
Engineering
822,236
General Fund
Streets
929,515
Half -Penny Sales Tax Fund
Streets
1,376,812
General Fund
Stormwater
642,289
General Fund
Cemetery
112,449
General Fund
Parks
642,874
General Fund
Recreation & Culture
393,557
General Fund
Community Center
263,949
General Fund
Historical Museum
28,571
General Fund
Economic Development
158,744
General Fund
Interfund Transfers Out
26,058,380
Ambulance Service Fund
Ambulance Operations
1,868,493
Ambulance Capital Fund
Ambulance Operations
388,820
E -911 Fund
Police Communications
258,455
Cemetery Care Fund
Cemetery
1,850
Emergency Siren Fund
Emergency Preparedness
1,937
Juvenile Court Fund
Juvenile Court
10,E
Hotel Tax Fund
Economic Development
172,410
Hotel Tax Fund
Strong Neighborhoods
180,791
Stormwater Management Fund
Stormwater
1,164,447
Tax Incremental Financing Fund
TIF Interfund Transfer Out
200,285
Vision Tax Fund
Vision Streets Projects
3,961,000
Park Development Fund
Capital Projects
50,000
Capital Improvement Grants Fund
Capital Projects
128,827
Capital Improvements Fund
Capital Projects
4,547,907
City Garage Fund
Vehicle Maintenance
597,799
Self- Insurance Fund
General Government
6,677,819
Sinking Fund
General Government
57,476
Total Appropriations
$72,107,705
0'mop"-IREAL' acter•RFAL COmmunity
TO:
The Honorable Mayor and City Council
FROM:
Julie Trout Lombardi
City Attorney
SUBJECT:
Amendment of Code of Ordinances, Parts 1 and 2
DATE:
June 15, 2018
BACKGROUND:
Some time ago, staff began an ongoing process of reviewing the Code of Ordinances to
determine which provisions require amendment, repeal, additions or relocation within the Code.
As a part of that process, staff presented proposed amendments to Part 1, General Provisions,
and Part 2, Administration and Government, of the Code to the City Council at several work
sessions, Proposed ordinances enacting and codifying those changes are now presented for
Council consideration.
RECOMMENDATION:
Staff recommends approval of Ordinance 1132 amending the Owasso Code of Ordinances,
Part 1, and approval of Ordinance 1133 amending the Owasso Code of Ordinances, Part 2.
ATTACHMENTS:
Ordinance 1132 amending Part 1
Ordinance 1133 amending Part 2
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1132
AN ORDINANCE RELATING TO PART 1, GENERAL PROVISIONS, CHAPTER 1,
USE AND CONSTRUCTION OF THE CODE OF THE OWASSO CODE OF
ORDINANCES; AMENDING IN PART AND REPEALING IN PART VARIOUS
SECTIONS; ESTABLISHING AN EFFECTIVE DATE; AND REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
SECTION ONE (1): Part 1, General Provisions, Chapter 1, Use and Construction of the
Code, Sections 1 -101 through Sections 1 -110 of the code of ordinances of the City of
Owasso, Oklahoma, is hereby amended to read as follows:
SECTION 1 -101 HOW CODE DESIGNATED AND CITED
The provisions embraced in the following chapters and sections shall constitute and be
designated the "Code of Ordinances, City of Owasso, Oklahoma," and may be so cited.
SECTION 1 -102 RULES OF CONSTRUCTION
In the construction of this code and of all ordinances, the following rules are observed unless the
construction would be inconsistent with the manifest intent of the Council:
1. "City" or "this City" shall be construed as if the words "of Owasso, Oklahoma," followed
them;
2. "Council" or "City Council" means the City Council of Owasso, Oklahoma;
3. "Computation of time." Whenever a notice is required to be given or an act to be
done a certain length of time before any proceeding shall be had, the day on which
the notice is given or the act is done shall be counted in computing the time, but the
day on which the proceeding is to be had shall not be counted;
4. "County" or "this county" means the County of Tulsa, Oklahoma, unless otherwise
stated;
5. "Gender' A word importing one gender only shall extend and be applied to other
genders and to firms, partnerships, and corporations as well;
6. "Joint authority" All words giving 'joint authority" to three (3) or more persons or
officers shall be construed as giving such authority to a majority of such persons or
officers;
7. "Law" includes applicable federal law, provisions of the Constitution and statutes of
the State of Oklahoma, the ordinances of the City, and, when appropriate, any and
all rules and regulations promulgated thereunder;
8. "Manager' or "City Manager' means the City Manager of the City;
9. "Mayor' means the Mayor of the City;
10. "Month" means a calendar month;
11. Non - technical and technical words:' Words and phrases which are not specifically
defined shall be construed according to the common and accepted usage of the
language; but technical words and phrases as may have acquired a peculiar and
appropriate meaning in law shall be construed and understood according to such
meaning;
12. "Number" A word importing the singular number only may extend and be applied to
several persons and things, as well as to one person and thing. Words used in the
Ordinance 1132
Page 7 of 4
plural number may also include the singular unless a contrary intention plainly
appears;
13. "Oath" shall be construed to include an affirmation in all cases in which, by law, an
affirmation may be substituted for an oath and, the words "swear" and "sworn" shall
be equivalent to the words "affirm" and "affirmed;'
14. "Other officials or officers, etc:' Whenever reference is made to officers, agencies or
departments by title only, i.e. "clerk", "City clerk ", "City attorney ", "fire chief', "chief of
police ", etc., they shall mean the officers, agencies or departments of the City;
15. "Person" shall extend and be applied to an actual person, any persons and to
associations, clubs, societies, firms, partnerships, and bodies politic and corporate, or
the manager, lessee, agent, servant, officer or employee of any of them, unless a
contrary intention plainly appears;
16. "Preceding, following" means next before and next after, respectively;
17. "Property" shall include real and personal property;
18. "Signature or subscription" includes a mark when a person cannot write;
19. "State" or "this state" shall be construed to mean the State of Oklahoma;
20. "Statutory references" means references to statutes of the State of Oklahoma as they
now are or as they may be amended to be;
21. "Street" shall be construed to embrace streets, avenues, boulevards, roads, alleys,
lanes, viaducts, highways, courts, places, squares, curbs and all other public ways in
the City which are dedicated and open to public use;
22. 'Tense:' Words used in the past or present tense include the future, the past and the
present;
23. "Week" means seven (7) days; and
24. "Year' means a calendar year.
SECTION 1 -103 CATCH LINES OF SECTIONS; CITATIONS
The catch Lines of sections in this code are printed in CAPITAL LETTERS and citations included at
the end of sections are intended to indicate the contents of the section and original historical
source respectively, and shall not be deemed or taken to be titles and official sources of such
sections; nor as any part of the section, nor, unless expressly so provided, shall they be so
deemed when any of the sections, including the catch Lines, or citations, are amended or re-
enacted.
SECTION 1 -104 1 EFFECT OF REPEAL OF ORDINANCES
A. The repeal of an ordinance shall not revive any ordinances in force before or at the time the
ordinance repeal took effect.
B. The repeal of an ordinance shall not affect any punishment or penalty incurred before the
repeal took effect, nor any suit, prosecution or proceeding pending at the time of the repeal,
for an offense committed under the ordinance repealed.
SECTION 1 -105 SEVERABILITY OF PARTS OF CODE
It is hereby declared to be the intention of the Council that the sections, paragraphs, sentences,
clauses and phrases of this code are severable, and if any phrase, clause, sentence, paragraph,
or section of this code or of any ordinance in the code shall be declared unconstitutional, illegal
or otherwise invalid by the valid judgment or decree of a court of competent jurisdiction, such
unconstitutionality or invalidity shall not affect any of the remaining phrases, clauses, sentences,
paragraphs and sections of this code of ordinances.
Ordinance 1132
Page 2 of 4
SECTION 1 -106 AMENDMENT TO CODE; EFFECT OF NEW ORDINANCES; AMENDATORY
LANGUAGE
A. All ordinances passed subsequent to this code of ordinances which amend, repeal or in any
way affect this code of ordinances may be numbered in accordance with the numbering
system of this code and printed for inclusion therein. When subsequent ordinances repeal
any chapter, section or subsection or any portion thereof, the repealed portions may be
excluded from this code by omission from reprinted pages.
B. Amendments to any of the provisions of this code may be made by amending the provisions
by specific reference to the section of this code in substantially the following language: 'Be
it ordained by the City Council of the City of Owasso, Oklahoma, that Section of the
code of ordinances of the City of Owasso, Oklahoma, is hereby amended to read as
follows:" (Set out new provisions in full.).
C. When the Council desires to enact an ordinance of a general and permanent nature on a
subject not heretofore existing in the code which the Council desires to incorporate into the
code, a section in substantially the following language may be made part of the ordinance:
"Section Be it ordained by the City Council of the City of Owasso, Oklahoma, that the
provisions of this ordinance shall become and be made a part of the code of ordinances of
the City of Owasso, Oklahoma, and the sections of this ordinance may be renumbered to
accomplish this intention."
D. All sections, articles, chapters or provisions of this code desired to be repealed may be
specifically repealed by section or chapter number, as the case may be.
SECTION 1 -107 ALTERING CODE
It is unlawful for any person to change or amend by additions or deletions any part or portion of
this code, or to insert or delete pages or portions thereof, or to alter or tamper with this code in
any manner whatsoever which will cause the law of the City to be misrepresented. Any person
violating this section shall be punished as provided in Section 1 -108 of this code.
SECTION 1 -108 GENERAL PENALTY FOR COURTS NOT OF RECORD
A. TRAFFIC OFFENSES: The maximum fine or deferral fee in lieu of a fine for traffic- related offenses
relating to speeding or parking shall not exceed Two Hundred Dollars ($200.00).
B. ALCOHOL OR DRUG RELATED OFFENSES: The maximum fine or deferral fee in lieu of a fine for
alcohol - related or drug- related offenses shall not exceed Eight Hundred Dollars ($800.00).
C. OTHER OFFENSES: For all other offenses, the maximum fine or deferral in lieu of a fine shall not
exceed Seven Hundred Fifty Dollars ($750.00).
D. Each day or any portion of a day during which any violation of this Code or any ordinance
shall continue shall constitute a separate offense.
E. Any person who shall aid, abet, or assist in the violation of any provision of this Code shall be
deemed guilty of an offense and, upon conviction therefore, shall be punished in
accordance with the punishment provided for violation of the provision such person aided,
abetted or assisted in violating.
F. The Director of the Community Development Department, or their designees within that
department, may be sworn and authorized to issue a citation for violations of the Zoning
Code of the City of Owasso as adopted in Part 12, Planning Zoning and Development of the
Ordinance 1132
Page 3 of 4
Owasso Code of Ordinances and for violations of Part 5, Building Regulations and Codes, Part
8, Health and Sanitation, Part 14, Streets and Public Works and Part 15, Traffic and Vehicles
within this Code. The citations shall state the date and location of the violation, the section
number of the ordinance or Zoning Code regulation that has been violated and shall direct
the defendant to appear in the Owasso Municipal Court on a designated day or pay the
required fine by the designated date. The citation shall state that if the defendant fails to
appear within the time specified or pay the fine for the violation, a warrant for failure to
appear or failure to pay may be issued, which may result in the defendant being arrested.
SECTION 1 -109 FINES RECOVERABLE BY CIVIL ACTION
All fines shall be recoverable by civil action before any court of competent jurisdiction, in
addition to any other method provided by law.
SECTION 1 -110 ORDINANCES IN EFFECT IN OUTLYING TERRITORY OF CITY
All ordinances of the City now in effect within the City are hereby extended to all real property
belonging to, or under the control of, the City outside the corporate limits of the City, and shall
be in full effect therein insofar as they are applicable. All ordinances of the City which shall go
into effect in the future, shall also apply to, and be in full effect within the boundaries of all
outlying real property, insofar as they may be applicable. Any words in any ordinance
indicating that the effect of an ordinance provision is limited to the corporate limits of the City
shall be deemed to mean, and include also, the outlying real property belonging to, or under
the control of, the City, unless the context clearly indicates otherwise.
SECTION TWO (2): REPEALER
That all ordinances or parts of ordinances in conflict herewith be, and the same are
hereby expressly repealed.
SECTION THREE (3): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION FOUR (4): CODIFICATION
This ordinance shall be codified in Part One (1), General Provisions, of the Owasso Code
of Ordinances.
SECTION FIVE (5): FILING OF ORDINANCE
That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true
and correct copy of this Ordinance.
ATTEST:
PASSED AND APPROVED this 191h day of June, 2018
Dr. Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1132
Page 4 of 4
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1133
AN ORDINANCE RELATING TO PART 2 ADMINISTRATION AND GOVERNMENT,
OF THE CODE OF ORDINANCES, CITY OF OWASSO; AMENDING IN PART AND
REPEALING IN PART VARIOUS CHAPTERS AND SECTIONS; ESTABLISHING AN
EFFECTIVE DATE; AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
SECTION ONE (1): Part 2, Administration and Government, Chapter 1, General
Provisions, Sections 2 -101 through Section 2 -109 of the code of ordinances of the City of
Owasso, Oklahoma, is hereby amended to read as follows:
SECTION 2 -101 ABSENTEE BALLOTING IN ELECTIONS
Absentee ballots shall be furnished in all primary, general, special and recall elections in the -City.
Absentee ballots shall be furnished pursuant to provisions of the state constitution and laws
applicable to City elections until otherwise changed by ordinance or charter amendment.
SECTION 2 -102 FINANCE DEPARTMENT: CITY TREASURER
There is a department of finance, the head of which is the City Treasurer appointed by the City
Manager for an indefinite term, and removable by the manager.. The City Treasurer is an officer
of the City, and has supervision and control of the department of finance.
SECTION 2 -103 DUTIES OF CITY TREASURER
The City Treasurer or personnel under their supervision and control shall collect or receive
revenue and other money for the City. The City Treasurer shall be responsible for its custody,
safekeeping, deposit, and disbursement. Further, the treasurer shall maintain a general
accounting system for the City government and shall have such other powers, duties and
functions as may be prescribed by the Charter, by applicable law, or by ordinance.
SECTION 2 -104 DEPARTMENT OF LAW: CREATED: CITY ATTORNEY
A. There shall be a department of law, the head of which Is the City Attorney appointed
by the Council, and removable by the Council. The City Attorney is an officer of the
City, and has supervision and control of the department of law.
B. The City Attorney is the chief legal adviser of the Council, all officers, departments,
and agencies of the City government in matters relating to their official powers and
duties. The City Attorney represents the City in proceedings in the courts, and
performs all services incident to this position which may be required by the Charter,
law or ordinance.
C. The City Attorney shall preserve a record of all cases in which the City is interested, in
any of the courts and shall enter, or cause to be entered therein, abstracts of all
proceedings of the cases. The City Attorney shall also preserve copies of all opinions
written by the City Attorney.
D. The City Attorney shall have a right to the possession of any and all legal papers,
books, or dockets belonging to the City, upon leaving a receipt therefore. They may
Ordinance 1133
Page 1 of 9
demand and receive from any officer or employee of the City, any book, paper or
document, necessary to be used in any suit, or which they may desire to examine.
E. The City Attorney shall prepare, when requested to do so, all ordinances, resolutions,
contracts, bonds, and other instruments in which the City is concerned.
F. The City Attorney or a designated deputy or assistant shall be present in person,
when so requested by a member of the City Council, at meetings of the City Council
for the purpose of giving legal advice to the Council.
G. Whenever the City Council or other officer of the City shall desire legal advice or an
opinion from the City Attorney on any legal question in which they desire a written
opinion, such question shall be submitted to the City Attorney in writing and they
shall; within a reasonable time, render to the Council or such person an opinion in
writing.
H. The City Attorney shall have authority to employ competent persons to assist them in
the discharge of their duties.
SECTION 2 -105 CITY - COUNTY HEALTH DEPARTMENT; DIRECTOR
The City - county health department of the county and its Director shall have the powers of a City
health department and City health officer respectively for the City. References to health
department and health officer or Director of the health department in this code and in other
ordinances of the City mean the cooperative health department and its Director, unless the
context clearly indicates another meaning.
SECTION 2 -106 OFFICERS AND EMPLOYEES; NUMBER AND CLASSES; COMPENSATION
The Council, by motion, resolution, or ordinance, may regulate the number of classes of offices
and positions of employment in the various departments, offices, and agencies of the City
government, and may determine or regulate the compensation to be paid to officers and
employees.
SECTION 2 -107 CERTAIN PERSONNEL TO BE BONDED
A. Before entering upon their official duties, the following officers and their authorized
designee(s) of the City government shall provide bonds for the faithful performance
of their official duties, and the accounting and paying to the City of all moneys and
property coming into their custody or possession by virtue of their office, payable to
the City, with a surety company authorized to operate within the state, in the
amounts respectively indicated after their titles:
Not less than:
City Manager $25,000.00
City Clerk $50,000.00
City Treasurer $50,000.00
Utility Clerk $25,000.00
Court Clerk $50,000.00
B. The Council, by motion or resolution, may require other officers and employees in
such positions as it may designate to be bonded; also by motion or resolution may
increase the amount of the bonds for the personnel listed in Subsection A and also
may provide for blanket bonds for City personnel.
C. The City shall pay the premiums on the bonds.
Ordinance 1133
Page 2 of 9
SECTION 2 -108 CITY OFFICIAL TO SERVE ON BOARDS AND COMMISSIONS
A. The individual selected to represent and serve ex officio, on intergovernmental agencies,
boards, or associations in which the City participates or maintains a membership, shall be
the Mayor of the City, or a designee of the Mayor in the event the Mayor declines or is
otherwise unable to participate or represent the City. Such designation of a designee, if
any, shall at all times be in conformity with the provisions of Section 8 -6 of the Charter of
the City.
B. If any intergovernmental agency, board, or association in which the City participates or
maintains a membership which requires more than one representative, member, or
participant from respective municipalities, then the remaining individual selected to
represent and serve shall be the Vice Mayor of the City and serve ex officio, or a
designee thereof under the condition outlined above and, if necessary, any other person
selected by the City Council of the City.
SECTION 2 -109 COMPENSATION OF ELECTED OFFICIALS
Neither the Mayor nor any other Councilor may receive compensation as Mayor or Councilor or
for any other services performed for the City.
SECTION TWO (2): Part 2, Administration and Government, Chapter 2, Social Security,
Sections 2 -201 through Section 2 -206 of the code of ordinances of the City of Owasso,
Oklahoma, is hereby repealed.
SECTION THREE (3): Part 2, Administration and Government, Chapter 3, Retirement and
Pensions, Article A, Fire Pension System, Section 2 -301 through Section 2 -303; and Article
B, Employee. Retirement System, Section 2 -310 through Section 2 -315, of the code of
B.,
of the City of Owasso, Oklahoma, are hereby repealed and a new Chapter
3, Article A and Article B shall be enacted to read as follows:
Article A - POLICE AND FIRE PENSION SYSTEMS
SECTION 2 -301 PENSION SYSTEMS TO BE OPERATED IN ACCORDANCE WITH LAW
The City shall participate in the Oklahoma Firefighters' Pension and Retirement System and
Oklahoma Police Pension and Retirement System and shall operate in accordance with state
law.
Article B - EMPLOYEE RETIREMENT SYSTEM
SECTION 2 -310 EMPLOYEE RETIREMENT SYSTEM CREATED
A. Pursuant to the authority conferred by the laws of the state and for the purpose of
encouraging continuity and meritorious service on the part of City employees and
thereby promote public efficiency, there is hereby authorized, created, established,
approved and adopted, effective as of July 1, 1972, the funded pension, plan
designated "Employee Retirement System of Owasso, Oklahoma" (hereinafter called "the
plan "), and as amended, an executed counterpart of which is on file with the City Clerk.
B. Amendments to the Plan may be adopted from time to time by the City Council.
SECTION 2 -311 ADMINISTRATION
For the purpose of administration of the system there is hereby established a board of trustees,
which shall be the members of the City Council of the City as now existing or as from time to
Ordinance 1133
Page 3 of 9
time duly elected or appointed and constituted. The powers and duties of the board of trustees
shall be set forth in the Plan.
SECTION FOUR (4): Part 2, Administration and Government, Chapter 4, Rules and
Procedures for the City Council, Section 2 -401 through Section 2 -423 of the code of
ordinances of the City of Owasso, Oklahoma, is hereby repealed and a new Chapter 4
shall be enacted to read as follows:
SECTION 2 -401 GENERAL PROVISIONS
The Oklahoma Open Meeting Act shall govern the conduct of all regular, special and
emergency meetings of the City Council of the City.
SECTION 2 -402 REGULAR MEETINGS
A. Time. The City Council shall hold regular meetings on the first and third Tuesday of
each month at 6:30 P.M.; unless changed in accordance with the Oklahoma Open
Meeting Act.
B. Place. All regular meetings of the City Council shall be held in the Council chambers,
109 North Birch, Owasso, Oklahoma, unless the location of a meeting is changed in
accordance with Oklahoma Open Meeting Act.
SECTION 2 -403 SPECIAL MEETINGS
The Mayor may call special meetings of the City Council whenever the public business may
require it, or a special meeting shall be called at the request of any three (3) members of the
City Council. Whenever a special meeting is called, a notice signed by the Mayor or the City
Clerk attesting to the special meeting shall be served upon each member of the Council stating
the date, place and hour of the meeting and the purpose for which such meeting is called.
No business shall be transacted, except such as is stated in the notice of the special meeting.
SECTION 2 -404 AGENDA
All documents, or other matters to be submitted to the Council shall be delivered to the City
Clerk, at least five (5) calendar days prior to each Council meeting.
The City Clerk shall arrange a list of such matters according to the order of business and furnish
each member of the Council, the City Manager, and the City Attorney with a copy of same
prior to the Council meeting and as far in advance of the meeting as time for preparation will
permit.
An addendum to the agenda may be utilized in accordance with the Oklahoma Open Meeting
Act
Inclusion of matters on the agenda shall be by request of the Mayor, a City Councilor, the City
Manager, the City Clerk, or the City Attorney.
SECTION 2 -405 PRESIDING OFFICIAL; ELECTION OF DUTIES
A., The presiding official of the City Council shall be the Mayor who shall be elected annually
at the first meeting in May of each year, by the members from their membership. The
Mayor shall assume the chair of the presiding official immediately after their election.
B. The presiding official shall preserve strict order and decorum at all regular, special, and
emergency meetings of the City Council. They shall state every question coming before
Ordinance 1133
Page 4 of 7
the Council, announce the decision of the Council on all subjects, and decide all
questions of order; subject, however, to an appeal to the Council, in which event a
majority vote of the Council shall govern and conclusively determine such question of
order.
C. The presiding official shall vote on all questions, and be called last in the vote order.
D. The presiding official shall sign all ordinances and resolutions, and all other obligations of
the City as authorized by the City Council.
E. In the event of the absence of the Mayor, the Vice - Mayor, elected from the membership
at the first meeting in May of each year, shall be the presiding official, as well as sign all
ordinances, resolutions or obligations of the City as adopted by the City Council.
SECTION 2 -406 TEMPORARY CHAIR
Upon the absence of the Mayor and Vice - Mayor, the City Clerk, or designee, shall call the
Council to order; whereupon a temporary chairman shall be elected by the three (3) members
of the Council present. Upon the arrival of the Mayor or Vice - Mayor, the temporary chairman
shall immediately relinquish the chair upon the conclusion of the business immediately before
the Council.
SECTION 2 -407 QUORUM
A majority of all the members elected to the Council shall constitute a quorum at any regular,
special or emergency meeting of the Council.
SECTION 2 -408 ORDER OF BUSINESS
A. All meetings, regular, special and emergency, except executive sessions as authorized
by law, shall be open to the public. No person shall be barred unless such person is
disorderly or refuses to obey the order of the Mayor, or vice -Mayor in the Mayor's
absence, or temporary chair. The police department shall have at least one officer
present or standing by at each Council meeting.
B. Promptly at the hour set by law on the day of each regular, special or emergency
meeting, the members of the City Council, the City Manager, the City Clerk and the City
Attorney shall take their regular stations in the Council chambers and the business of the
City Council shall be taken up for consideration and disposition in the following order or
according to the posted agenda:
1. Call to order;
2. Flag salute;
3. Roll call;
4. Consideration of Consent Agenda
5. Introduction and adoption of resolutions and ordinances;
6. Consideration of petitions, contracts and communications;
7. Report from City Manager
8. Report from City Attorney
9. Report from City Councilors;
10. New business; and
11. Consideration of request for executive sessions.
Ordinance 1133
Page 5 of 9
SECTION 2 -409 READING OF MINUTES
Unless the reading of the minutes of a Council meeting is requested by a member of the
Council, such minutes may be approved without reading if the City Clerk has previously
furnished each member with a copy of the minutes to be considered.
SECTION 2 -410 RULES OF DEBATE
A. MAYOR OR VICE -MAYOR MAY DEBATE AND VOTE. The Mayor, vice -Mayor or
temporary chair may move, second, and debate from the chair and shall not be
deprived of any of the rights and privileges of a Council member by reason of acting
as the presiding officer.
B. GETTING THE FLOOR IMPROPER REFERENCES TO BE AVOIDED, INTERRUPTIONS.
1. Every Council member desiring to speak shall address the chair, and say, "Mr.
Mayor" or "Madam Mayor ", and such member shall not proceed with the
member's remarks until recognized by the presiding officer.
2. If any member is speaking, or otherwise transgresses the rules of the City Council,
the Mayor shall, or any member may, call such person to order, and the member
called to order shall immediately cease, unless permitted to explain, and the
Council, if appealed to, shall decide without debate. If the decision is in favor of
the member called to order, they shall be at liberty to proceed. If against the
member and the case requires, they shall be liable to the censure of the Council.
3. No person shall speak more than twice on the same question, unless permitted by
the Council.
4. No member of the Council shall leave their seat to speak to any other member of
the Council or any other person in the Council chamber without first obtaining
permission of the Mayor.
5. When the City Council is in session, or when a member is speaking or the City
Clerk is reading any paper to the City Council, no member shall in any way
disturb the proceedings of the City Council.
6. No member of the City Council shall be permitted to talk upon any one given
subject longer than five (5) minutes at any given meeting, except when
permission be granted for an extension of time by a two - thirds (2/3) vote of the
members present at such meeting of the Council.
7. No members of the Council shall, at any time during a meeting indulge in any
personalities or indecorous language or in any matters or things not pertaining to
the subject under discussion.
8. The right of the floor of the Council shall be accorded only to the members of the
Council and to the appointive officers of the City unless otherwise provided for
herein.
C. PRIVILEGE OF CLOSING DEBATE. The closing of debate shall be governed by the
presiding official unless by two - thirds (2/3) vote of the members present at such
meeting the Council decides to extend debate for a time certain.
D. MOTION TO RECONSIDER. A motion to reconsider may be made either immediately
during the same session, or at a recessed and reconvened session only. Such motion
may be made and seconded by any Council member. Such motion shall take
precedence over all other motions and it shall be debatable.
E. REMARKS OF COUNCIL MEMBERS WHEN ENTERED IN THE MINUTES. Any Council
r' member may request to have their written statement on any subject under
consideration by the Council entered in the minutes.
Ordinance 1133
Page 6 of 9
F. SYNOPSIS OF DEBATE -WHEN ENTERED IN THE MINUTES. The City Clerk may be directed
by the presiding official, with consent of the Council, to enter in the minutes a synopsis
of discussion on any question coming before the Council.
G. MOTIONS. When a question before the Council contains several propositions, any
member may call for a division of the question so as to vote on each proposition
separately. Unless such request for division is made, after preliminary discussion of an
agenda item, the Mayor shall call the matter for determination by the Council.
Subsequent to the Mayor calling the matter for determination, the procedure shall be
as follows:
Main motion. Any member of the Council desiring to offer a motion on a
particular agenda item shall obtain the Mayor's recognition. Subsequent to the
Mayor recognizing the member, the member will in clear and concise terms,
move to:
a. Continue the matter;
b. Table the matter to a date specific;
c. Take a certain course of action;
Thereafter, members desiring to second such motion shall so indicate to the
Mayor. Subsequent to the main motion receiving a second, the Mayor shall call
for a vote. The City Clerk shall in varying order, with the Mayor being called last,
call for a roll call vote. The vote of each member shall be entered in the minutes
of the Council. Every Council member abstaining from voting on a motion or
being silent to same shall be recorded as having cast a negative vote on such
matter.
2. If no member offers a motion on an agenda item, the Mayor shall again call for a
motion. If no motion is presented after the second calling, the Mayor shall
declare the item fails for lack of motion. Similarly, if no one seconds another
member's motion, the Mayor shall, after calling twice therefore, declare that the
motion fails for lack of a second.
3. Any time prior to the Mayor's calling for vote of the Council, a member may
move to amend the motion, which shall require a second. An amendment must
be germane to the main motion and be accepted by the member making the
main motion and the member seconding same, if applicable.
H. ITEMS PREVIOUSLY VOTED ON BY COUNCIL An' item previously decided by the City
Council may be placed on the agenda as a new item of business only under the
following circumstances:
1. When the vote by the City Council occurred at least six (6) months before the
item again appears on the agenda;
2. When a motion to reintroduce the item is approved by a majority vote of the
Council within six (6) months of the Council's original vote on the item. A motion
to reintroduce may be placed on the same agenda as the item proposed for
reintroduction. No item shall be proposed for reintroduction to the Council more
than two (2) times in a six (6) month period following the Council's original vote on
the item;
Ordinance 1133
Page 7 of 9
3. Annually, when Council members have been sworn into office and the item was
voted on by the previous Council.
This section shall not apply to any matters dealing with initiation, prosecution, defense or
settlement of litigation brought by or against the City, its employees or aaencies.
SECTION 2 -411 SPEAKING ON AN AGENDA ITEM
A. Each person addressing the Council shall stand up and seek the Mayor's recognition.
Such person addressing the Council shall give their name and address in an audible
tone of voice for the records, and
B. Limit comments to three (3) minutes.
C. All remarks shall be addressed to the Council as a body and not to single member
thereof.
D. No person, other than the Council and the person having the floor, shall be permitted
to enter into any discussion without the permission of the Mayor.
E. No questions shall be asked of the Council or City staff except through the Mayor.
F. After a motion is made by the Council, no person shall address the Council without first
securing permission of the Mayor to do so.
SECTION 2 -412 DECORUM
By Council members. While the Council is in session, the members must preserve order and
_ decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the
proceedings or the peace of the Council nor disturb any member while speaking or refuse to
obey the orders of the Council or its Mayor. Any person deemed in violation of this ordinance
may be summarily removed from the Council chambers.
By persons. Any person making personal, impertinent, or slanderous remarks or who shall
become boisterous and unruly while addressing the Council shall be immediately barred from
further audience before the Council, unless permission to continue be granted by a majority
vote of the Council. Any person deemed in violation of this ordinance may be summarily
removed from the Council chambers.
SECTION 2 -413 ENFORCEMENT OF DECORUM
The chief of police, or such member or members of the police department shall carry out all
orders and instructions given by the Mayor for the purpose of maintaining order and decorum of
the Council meeting.
SECTION 2 -414 DISTURBING COUNCIL MEETINGS
It is unlawful for any person to, during the course of any regular, special or emergency meeting
of the City Council engage in any conduct calculated to or resulting in a disruption or
disturbance of the administration of the public business coming before the City Council. Any
person deemed in violation of this ordinance may be summarily removed from the Council
chambers. Any violation of this ordinance may be punishable in the manner provided in Section
1 -108 of this code.
Ordinance 1133
Page 8 of 9
SECTION 2 -415 RECORDING OF DISSENT OR PROTEST
Any Council member shall have the right to enter into the meeting minutes the reasons for their
dissent from, or protest against, any action taken by the Council.
SECTION 2 -416 ADJOURNMENT
A motion to adjourn shall always be required to end any meeting of the Council. Further, a
motion to adjourn shall always be in order and decided without debate.
SECTION FIVE (5): REPEALER
That all ordinances or parts of ordinances in conflict herewith be, and the some are
hereby expressly repealed.
SECTION SIX (6): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION SEVEN (7): CODIFICATION
This ordinance shall be codified in Part Two (2), Administration and Government, of the
Owasso Code of Ordinances.
SECTION EIGHT (8): FILING OF ORDINANCE
That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true
and correct copy of this Ordinance.
PASSED AND APPROVED this 19TH day of June, 2018
Dr. Chris Kelley, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1133
Page 9 of 9
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/09116
Department Payroll Expenses Total Expenses
105 Municipal Court
5,560.81
8,396.13
110 Managerial
20,064.58
28,496.12
120 Finance
17,568.08
25,980.81
130 Human Resources
9,583.98
14,538.96
160 Community Development
17,993.59
28,190.84
170 Engineering
18,004.15
27,206.42
175 Information Systems
15,223.21
22,767.56
181 Support Services
7,201.83
10,147.65
190 Cemetery
2,158.31
2,970.43
201 Police Grant Overtime
3,143.69
3,184.64
215 Central Dispatch
21,458.78
37,505.55
221 Animal Control
3,754.72
5,570.23
280 Emergency Preparedness
2,115.38
3,352.23
370 Stormwater /ROW Maint.
8,957.84
12,199.66
515 Park Maintenance
7,796.04
12,652.70
520 Culture /Recreation
7,988.91
12,564.64
550 Community- Senior Center
5,366.30
7,213.96
580 Historical Museum
664.40
745.98
710 Economic Development
3,496.85
5,246.40
General Fund Total
178,101..45
268,930 91
185_Garage Fund Total 8,231.95 12 741 15
255 Ambulance Fund Total 553.85 621.86
250 Fire Fund 37 Total 162,436 09 243,351 25
201 Police Fund 38 Total 145,256.06 222,186 74
300 Streets Fund 39 Total 15,118 58 25,222 90
370 Stormwater Fund 27 Total 2,105.01 3,284 37
150 Worker's Compensation Total 604.80 724.29
720 Strong Neighborhoods Total 3,953.91 5,738.07
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6114118
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
32,150.18
15,769.13
61,284.98
25,942.27
13,951.47
149,098.03
4,893.26
4,844.47
3,526.06
5,239.10
2,588.75
21,091.64
1,316.52
1,316.52
171,506.19
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2017 -2018
Budgetary Basis
Statement of Revenues & Expenditures
As of May 31, 2018
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
2,791,074
$
29,316,865
$
31,201,390
93.96%
Licenses & permits
37,058
191,649
195,305
98.13%
Intergovernmental
96,840
965,034
1,138,149
84.79%
Charges for services
56,816
659,582
809,522
81.48%
Fines & forfeits
32,161
423,501
610,007
69.43%
Other
10,480
148,680
148,478
100.14%
TOTAL REVENUES
$
3,024,429
$
31,705,310
$
34,102,851
92.97%
EXPENDITURES:
Personal services
$
(1,445,585)
$
(16,136,248)
$
(19,338,693)
83.44%
Materials & supplies
(64,614)
(786,296)
(1,283,004)
61.29%
Other services
(141,871)
(1,835,604
(2,428,729)
75.58%
Capital outlay
(579,377)
(894,034)
(3,022,312)
29.58%
TOTAL EXPENDITURES
$
(2,231,447)
$ (19,652,182)
$ (26,072,739)
75.37%
REVENUES OVER EXPENDITURES
$
792,982
$
12,053,128
$
8,030,112
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$
1,441,099
$
14,833,646
$
15,703,154
94.46%
Transfers out- RAN Financing
-
(169,966)
(169,967)
0.00%
Transfers out
(2,170,541)
(23,136,427)
(25,077,439)
92.26%
TOTAL TRANSFERS
$
(729,441)
$
(8,472,747)
$
(9,544,252)
88.77%
NET INCOME (LOSS)
$
63,540
$
3,580,381
$
(1,514,140)
ENCUMBRANCES OUTSTANDING
$
(1,453,376)
FUND BALANCE (Budgetary Basis)
Beginning Balance
6,324,495
6,324,495
Ending Balance
$
8,451,500
$
4,810,355