HomeMy WebLinkAbout2018.06.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE G���i� �O,\� J
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Regular Meeting
1. Call to Order Tuesday, June 19, 2018 - 6:30 pm
Chair Chris Kelley
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• June 5, 2018, Regular Meeting
• June 12, 2018, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
S. Consideration and appropriate action relating to Resolution 2018 -01, providing for the
adoption of an annual budget for Fiscal Year 2018 -19 for the Owasso Public Golf Authority
Linda Jones
Staff recommends approval of Resolution 2018 -01.
6. Report from OPGA Manager
7. Report from OPGA Attorney
8. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report -Pay Period Ending Date 6/9/18
• Monthly Budget Status Report - May 2018
9. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, of 6:00 pm on Friday, June 15, 2018.
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florin M. Stevens, ity Cl k
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
L�t—evens@cftvofowasso.com
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 5, 2018
The Owasso Public Golf Authority met in regular session on Tuesday, June 5, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meetina and
Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, June 1, 2018.
1. Call to Order
Chair Chris Kelley called the meeting to order at 8:32 pm.
2. Roll Call
Present Absent
Chair - Chris Kelley None
Vice -Chair - Bill Bush
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
Trustee - Kelly Lewis
A quorum was declared present.
Staff:
Authority Manager- Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 15, 2018, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda with claims
totaling $25,513.70.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
The Chair acknowledged receipt of the following:
• Payroll Payment Reports:
- Pay Period Ending Date 5/12/18
- Pay Period Ending Date 5/26/18
OPGA
June 5, 2018
Page 2
B. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
9. Adjournment
Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:33 pm.
Chris Kelley, Chair
Juliann M. Stevens, Authority Secretary
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 12, 2018
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf
Authority (OPGA) met in a joint regular meeting on Tuesday, June 12, 2018, in the Council
Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public
Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main
(west side), at 6:00 pm on Friday, June 8, 2018.
Call to Order
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Chris Kelley None
Vice-Mayor/Vice-Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis arrived at 6:21pm
A quorum was declared present.
2. Discussion relating to the Owasso Zoning Code
Bronce Stephenson presented the item and discussion was held. It was further explained
that an item would be placed on the June 19, 2018 City Council agenda for consideration
and action.
3. Discussion relating to the Owasso Code of Ordinances - Part 5, Building Regulations and
Codes
Julie Lombardi presented the item and discussion was held. it was further explained that an
item would be placed on a future work session agenda for additional discussion.
4. Discussion relating to City Manager items
• FY 2018 -19 Proposed Budget - Warren Lehr and Linda Jones presented the item
and discussion was held. It was further explained that an item would be placed
on the June 19, 2018, City Council, OPWA, and OPGA agendas for
consideration and action.
• Monthly sales fax report - Linda Jones presented the report and discussion was
held.
• City Manager report - Warren Lehr reported that staff intends to recommend at
the July 3, 2018 City Council meeting to renew the contract for first responder
support services; commented that false alarm calls have been reduced in the
first quarter of 2018; and reported on another successful Keep Owasso Clean
event recently held.
5. Discussion relating to Board & Committee appointments
Mayor Kelley presented the item and discussion was held. It was further explained that an
item would be placed on either the June 19, 2018 or July 3, 2018 City Council agenda for
consideration and action.
6. City Councilor /Trustee comments and inquiries
None.
7. Adjournment
I, Lyndell Dunn moved, seconded by Doug Bonebrake to adjourn the meeting.
The meeting adjourned at 6:40 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 6/19/2018
Fund Vendor Name Payable Description
Payment Amount
55 OPGA JPMORGAN CHASE BANK
ATWOODSSUPPLIES
$18.99
JPMORGAN CHASE BANK
LOWES -HOSE
$29,98
YAMAHA GOLF CAR COMPANY
CART REPAIRS
$261.89
CART OPERATIONS -Total
JPMORGAN CHASE BANK
$310.86
AT &T
LONG DISTANCE PHONE
$0.07
BOAROTRONICS, INC.
SATELLITE ANTENNA
$211.85
HOLLIDAY SAND & GRAVEL CO
SAND
$521.29
JPMORGAN CHASE BANK
FREEDOM -OIL DISPOSAL
$60.00
JPMORGAN CHASE BANK
GREEN ACRE -MULCH
$76.95
JPMORGAN CHASE BANK
IBT- BEARINGS
$404.16
JPMORGAN CHASE BANK
OREILLY -FUEL TUBING
$25.74
JPMORGAN CHASE BANK
OREILLY -FUSES
$12,97
JPMORGAN CHASE BANK
OREILLY - HYDRAULIC OIL
$47.99
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$23,99
JPMORGAN CHASE BANK
P &K -JOINT
$246.85
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$38.20
TCF NATIONAL BANK
EQUIPMENT LEASE
$5,05828
UNIFIRST HOLDINGS LP
ENV CHARGE
$36.00
UNIFIRST HOLDINGS LP
SHOP TOWELS
$69.96
UNIFIRST HOLDINGS LP
SUPPLIES
$156.00
- UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$53.04
VERIZON WIRELESS
WIRELESS CONNECTION
$40.95
WATER UTILITIES SERVICES, INC
SPRINKLER HEADS
$245.03
COURSE MAINT -Total
$7,329.32
JPMORGAN CHASE BANK
AMUNDSEN -ICE MACHINE
$254.00
JPMORGAN CHASE BANK
DOORMAN - REPAIR
$1,880.00
JPMORGAN CHASE BANK
MURPHY - SUPPLIES
$213.30
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$181.93
JPMORGAN CHASE BANK
UNITED LINEN - RENTAL
$233.97
FOOD & BEV -Total
$2,763.20
AT &T
LONG DISTANCE PHONE
$2,16
JPMORGAN CHASE BANK
LOCKE SUPPLY - REPAIRS
$26.70
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$88.55
JPMORGAN CHASE BANK
WASTE MGMT- REFUSE SVC
$392.26
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$196.69
GOLFADMIN -Total
$706.36
JPMORGAN CHASE BANK
AT YOUR SVC- RENTAL
$125.00
GOLF SHOP -Total
$125.00
BGR DAILY ACCT,
REIMS GOLF PETTY CASH
$2,916.76
JPMORGAN CHASE BANK
ACUSHNET- MERCHANDISE
$8,861.19
JPMORGAN CHASE BANK
ADIDAS- MERCHANDISE
$2,290.15
1
Claims List - 6/19/2018
Fund Vendor Name
Payable Description
PaymentAmount
55 OPGA JPMORGAN CHASE BANK
CCSWB- BEVERAGES
$1,255.10
JPMORGAN CHASE BANK
CHICKFILA -FOOD
$213.85
JPMORGAN CHASE BANK
CUTTER &BUCK - MERCHANDI
$948.68
JPMORGAN CHASE BANK
PRO AM GOLF - MERCHANDI
$308.06
JPMORGAN CHASE BANK
REASORS -BEER
$277.86
JPMORGAN CHASE BANK
SAMS -FOOD
$942.88
JPMORGAN CHASE BANK
TAYLORMADE - MERCHANDIS
$330.28
JPMORGAN CHASE BANK
TEXOMA GOLF - MERCHANDI
$1,096.74
JPMORGAN CHASE BANK
WALMART -BEER
$266.45
JPMORGAN CHASE BANK
WALMART -FOOD
$128.99
OPGA -Total
$19,836.99
OPGA •Total
$31,071.73
OPGA Grand Total
$31,071.73
2
REAL people •REAL Character •REAL Community
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority (OPGA)
FROM: Linda Jones
Finance Director
SUBJECT: Resolution 2018 -01
FY 2018 -2019 Annual OPGA Operating Budget
DATE: June 15, 2018
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City
Council review on May 8, 2018. The proposed budget was discussed during the May and June
Council work sessions. Printed copies of the proposed budget have been available for public
viewing at City Hall, the Owasso Library, and on the City's website.
Resolution 2018 -01 provides for the adoption of a fiscal year budget for the Owasso Public Golf
Authority.
PUBLIC HEARING:
On May 23 and 30, 2018, legal notice of a public hearing was published in the Owasso Reporter,
and such hearing was conducted on June 5, 2018. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. No public comments were
received.
RECOMMENDATION:
Staff recommends approval of Resolution 2018 -0 1, adopting a Fiscal Year 2018 -2019 budget for
the OPGA Fund.
ATTACHMENT:
OPGA Resolution 201 8 -01
OWASSO PUBLIC GOLF AUTHORITY
OWASSO, OKLAHOMA
RESOLUTION 2018 -01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL
YEAR 2018 -19 FOR THE OWASSO PUBLIC GOLF AUTHORITY
WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and
WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2019 (FY
2018 - 2019); and
WHEREAS, the budget has been formally presented to the Trustees; and
WHEREAS, certain budget filing requirements are mandated by State Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY,
THAT: The Owasso Public Golf Authority does hereby adopt the FY 2018 -2019 Budget with total
resources available in the amount of $1,904,406 and total departmental appropriations in
the amount of $1,378,205 as follows:
Golf Shop
$ 153,762
Golf Cart Operation
113,073
Golf Course Maintenance
748,448
Food and Beverage
136,397
General and Administrative
226,525
Total expenditures
$1,378,205
THAT: The effective date of this Resolution shall be July 1, 2018,
PASSED, ADOPTED AND APPROVED this 19th day of June, 2018, by the Trustees of the Owasso
Public Golf Authority.
Dr. Chris Kelly, Chair
ATTEST:
Juliann M. Stevens, Authority Secretary
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06109/18
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
2,546.00
4,044.85
605 Cart Operations
4,054.94
4,552.89
610 Golf Course Operations
13,362.23
18,991.53
670 Food & Beverage
2,985.52
4,068.65
690 General & Administration
3,405.75
5,116.90
FUND TOTAL
26,354.44
36,774.82
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2017 -2018
Budgetary Basis
Statement of Revenues & Expenses
As of May 31, 2018
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS —merchandise .
Cart Rental
Food & beverage
COS — food & beverage
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
TOTAL OPERATING EXPENSES
OPERATING REVENUES OVER EXPENDITURES
NONOPERATING REVENUES (EXPENSES):
Transfer from General
Transfer from OPWA
Other revenues /(expenses)
TOTAL NONOPERATING REVENUES (EXPENSES):
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ (5,386) $ (205,448) $ 426,201
$ (24,830)
(3,343,985) (3,343,985)
$ (3,574,263) $ (2,917,784)
Laserfiche / Hard Copy
CC /
OPWA /
OPGA /
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$
62,117
$
417,951
$
538,200
77.66%
17,444
118,549
135,000
87.81%
(12,436)
(87,568)
(104,000)
84.20%
16,926
118,946
125,000
95.16%
19,935
127,225
161,376
78.84%
(7,757)
(53,989)
(67,215)
80.327c
$
96,230
$
641,114
$
788,361
81.32%
$
(9,286)
$
(113,690)
$
(141,375)
80.42%
(16,183)
(103,206)
(115,127)
89.65%
(48,615)
(635,325)
(719,509)
88,30%
(10,874)
(99,536)
(139,962)
71.12%
(16,661)
(195,869)
(222,970)
87.85%
$
(101,618)
$
(1,147,627)
$
(1,338,943)
85.71%
$
(506,513)
$
(5,388)
$
(550,582)
$
$
300,000
$
649,882
46.167o
-
326,201
0.00%
2
1,065
700
152,07%
$
2
$
301,065
$
976,783
30.82%
$ (5,386) $ (205,448) $ 426,201
$ (24,830)
(3,343,985) (3,343,985)
$ (3,574,263) $ (2,917,784)
Laserfiche / Hard Copy
CC /
OPWA /
OPGA /