HomeMy WebLinkAbout2002.11.12_Worksession Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, November 12, 2002
The Owasso City Council met in a special meeting on Tuesday, November, 2002 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Friday, November 8, 2002
ITEM 1: CALL TO ORDER.
Mayor Brogdon called the meeting to order at 6:02 p.m.
PRESENT
Randy Brogdon, Mayor - 16/0
Michael Helm, Vice Mayor - 16/0
Susan Kimball, Councilor - 16/0
Gary Cochran, Councilor - 14/2
ABSENT
Rebecca Armstrong, Councilor - 14/2
STAFF
Rodney J Ray, City Manager
Stephen Gray, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO INSURANCE AND RETIREMENT ITEMS.
Ms. Dempster briefly discussed the liability insurance renewal for2002-2003. Quotes were
solicited from several carriers. OMAG and Trident declined to quote because of excessive
claims over a five-year period. Coregis did not respond to the request for a quote. Our current
carrier, Specialty National submitted a quote to continue our current coverage with an annual
premium increase of $68,205. A review of the City's five-year claim history indicates that 75%
of all claims between 1997 and 2002 were contained in only three cases, all police related. In an
effort to reduce the premium increase, staff will be recommending an increase in the deductibles
and dropping equipment coverage. The equipment policy covers replacement of equipment loss
through natural disasters and accidents. Since the majority of equipment covered by the policy
has a value of less than $5000, the City is not assuming a large risk by dropping the coverage.
This item will be on the November 19th City Council agenda for action. Ms. Dempster also
discussed a change in the OMRF Thrift Plan document that will modify the City's plan
document to match cunent practice and intent. Upon implementation of the plan, it was intended
that the employee contributions and the City's matching contribution be calculated on base
wages without the inclusion of overtime or extra pay items. This is what has been done,
however, it is not indicated in the plan document. An ordinance will be presented on November
19th that will modify the plan document definition of compensation.
ITEM 3: DISCUSSION RELATING TO PLANNING ITEMS.
Mr. Moore discussed two annexations and an easement closing approved by the Planning
Commission on November 11th. The easement closing will be presented to the Council on
Owasso City Council
November 12,2002
November 19th for action, while the atmexations will be on the December 3rd agenda. Mr. Moore
discussed at some length the proposed changes to the sign ordinance. Staff will incorporate
Council comments and present the proposed ordinance to the Plamling Commission on
December 9th. Planning Commission comments and recommendations will be considered, and
the proposed ordinance again presented to the Council at the December 10th Work Session. The
ordinance will not be considered for action until after the first of the year.
ITEM 4: DISCUSSION RELATING TO PUBLIC WORKS ITEMS.
A. 86th & 145th Intersection Bid
B. Other Items
Bids for the 86th & 145th intersection project were opened on November 11th, with three
contractors submitting bids. Mr. Carr presented an analysis of the bids. The apparent low bidder
is Becco Contractors. They have met all the requirements of the bid process, and are currently
working on a local project where their work is acceptable. The staff will recommend to the
Council on November 19th the award of a contract to Becco Contractors for the work at 86th &
145th. Mr. Carr also gave a status report on current projects, including street projects, water
system improvements, Three Lakes Drainage Channel, and wastewater treatment plant
expansion. He distributed a document showing the high priority project locations in the street
repair assessment.
ITEM 5: DISCUSSION RELATING TO FINANCIAL REPORTS.
Ms. Bishop discussed the loan for the wastewater treatment plant improvements. Construction
has been completed and the construction loan will need to be replaced with permanent financing.
Documents are being prepared so that the Council may take action on the financing. She also
distributed and discussed the financial reports for the month of October.
ITEM 6: REPORT FROM CITY MANAGER.
Mr. Ray discussed the adopted council policy relating to filling vacancies on the council, as well
as what the Charter states relating to the election of a mayor and vice mayor when a vacancy
occurs in those offices.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
-~---
MANAGER AND FOR THE PURPOSE OF DISCUSSING LITIGATION
--~._----
AGAINST_ THE CITY OF OW ASSO, SUCH EXECUTIVE PROVIDED FOR IN
O.S. 25, SECIlON)07(B)(1) AND SECTION 307(B)(4).
An executive session was not requested. There was no discussion regarding litigation. The
review and discussion ofthe City Manager's contract was done in open session.
2
Owasso City Council
November 12, 2002
ITEM 8: ADJOURNMENT.
Mr. Cochran moved, seconded by Ms. Kimball, to adjourn. MotiOl/c~fried 4-0, and the meeting
was adjourned at 9:25 p.m. /
3