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Home My WebLink About2018.07.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, July 3, 2018 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Matt Thomason, Executive Minister of First Church 3. Flag Salute 4. Roll Call S. Presentation of the Character Trait of Decisiveness Mike Henry, Character Council Member 0 /111, 4?19 S 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • June 19, 2018, Regular Meeting B. Approve claims 7. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to the award of a bid for earthwork and site utilities and assignment of said bid to Nabholz Construction for the Police Headquarters Renovation Project Scott Chambless Staff recommends awarding the bid to D -Kerns Construction in the amount of $49,900 for changes to the planned improvements of the storm water drainage system; assignment of the bid contract to Nabholz Construction Corporation for the purpose of construction management and project oversite; and authorization to execute all necessary documents. 9. Consideration and appropriate action relating to the Master Service Agreement with First Responder Support Services (FRSS) for behavioral health services for Emergency Responders Michele Dempster Staff recommends approval of a First Renewal Agreement with First Responder Support Services in the amount of $31,690.80, and authorization for payment. 10. Consideration and appropriate action relating to a budget amendment in the Capital Improvements Grant Fund r Karl Fritschen Staff recommends approval of a budget amendment in the Capital Improvement Grants Fund, increasing the estimated revenues and the appropriation for expenditures by $9,550.04 for the FY 2018 CDBG Grant for sewer improvements in Hale Acres. Owasso City Council July 3, 2018 Page 2 11. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett Road Widening Project from E 106 St N to E 116 St N Roger Stevens Staff recommends approval of an agreement with Molini Properties, LLC for the acquisition of right -of -way, easement, and compensation for damages in the amount of $55,000.00 and authorization for payment. 12. Consideration and appropriate action relating to Change Order #1 to the agreement between the City of Owasso and Builder's Unlimited for construction of the Redbud Festival Park Larry Langford Staff recommends approval of Change Order #1 amending the contract to include the installation of electricity and receptacles in the amount of $57,594 and deducting the cost of Alternate #5.2 (6 ft. Security Fencing) in the amount of $17,000 changing to the total contract amount to $2,301,335, and authorization to execute all necessary documents. 13. Consideration and appropriate action relating to City Council authorization to submit a request to the Tulsa County Vision Authority for the allocation of Excess Vision 2025 funds and requesting an amended Capital Improvement Agreement for Owasso Community Center Project Larry Langford Staff recommends authorization for the City Manager to execute a letter requesting the Tulsa County Vision Authority amend their Resolution, dated April 30, 2004, by including language to allow the Community Center Outdoor Classroom and Gathering Area project to be an approved Vision 2025 project, and further requesting the Tulsa Board of County Commissioners issue an amended Capital Improvements Agreement. 14. Consideration and appropriate action relating to City Council authorization to submit a request to the Tulsa County Vision Authority for the allocation of Excess Vision 2025 funds and requesting an amended Capital Improvement Agreement for the Redbud Festival Park Larry Langford Staff recommends authorization for the City Manager to execute a letter requesting the Tulsa County Vision Authority amend their Resolutions, dated December 6, 2016 (5k Trail and Feature Splash Pad) and dated February 7, 2017 ( Redbud Festival Park), decreasing the 5k Trail by $707,077.50, decreasing the Feature Splash Pad by $716,845, and increasing the Redbud Festival Park by $1,423,922.50, for a total reimbursement of Vision 2025 Funds allocated to the Redbud Festival Park project in the amount of $2,262,388.50; and requesting the Tulsa Board of County Commissioners issue amended Capital Improvements Agreements for each project. 15. Report from City Manager • Monthly Public Works Project Status Report 16. Report from City Attorney 17. Report from City Councilors Owasso City Council July 3, 2018 Page 3 18. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) Payroll Payment Report- Pay Period Ending Date 6/23/18 Health Care Self- Insurance Claims - dated as of 6/28/18 Oklahoma Department of Environmental Quality Permit No. SI-000072180402, Magnolia Ridge 1, Facility No. S -21310 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 29, 2018. 1-1&�/ujN Vliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at /east 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 19, 2018 The Owasso City Council met in regular session on Tuesday, June 19, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 15, 2018. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor John -David Meissner of New Heights Church. 3, Flag Salute Councilor Kelly Lewis led the flag salute. 4. Roll Call Present Mayor - Chris Kelley Councilor- Doug Bonebrake Councilor- Lyndell Dunn Councilor- Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Vice - Mayor- Bill Bush 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • June 5, 2018, Regular Meeting • June 12, 2018, Regular Meeting B. Approve claims C. Approve a request from the spouse of Sonya Boggs to receive death benefits from Oklahoma Municipal Retirement Fund (OkMRF) D. Accept the public infrastructure improvements including 7,561 linear feet of four inch PVC sanitary sewer force main and all appurtenances to serve the Patriot Golf Course Club House Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling 2,353,318.77. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council June 19, 2018 Page 2 Consideration and appropriate action relating to a contract with the Fraternal Order of Police (FOP) Contract for Fiscal Year 2018 -19 Michele Dempster presented the item recommending approval of the FY 2018 -19 contract with the Fraternal Order of Police (FOP) Lodge #149 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the contract with Fraternal Order of Police (FOP) Lodge # 149, and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 S. Consideration and appropriate action relating to the acquisition of right -of -way, easement, and compensation for damages for the E 116 St N Roadway Improvement Project from Garnett Road to N 129 E Ave Dwayne Henderson presented the item recommending approval of an agreement with the Priddy Family Trust for the acquisition of right -of -way, easement and compensation for damages in the amount of $82,183.50 and authorization for payment. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to Ordinance 1131, amending Part 12, Planning, Zoning, and Development of the Code of Ordinances of the City of Owasso, Oklahoma; repealing Chapter 2 Zoning Regulations in its entirety and enacting a new Chapter 2, Zoning Code of the City Of Owasso, adopting by reference regulations for the use of land, buildings, sites, and structures within the city limits Karl Fritschen and Morgan Pemberton presented the item recommending approval of Ordinance 1131. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve Ordinance 1131, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to a budget amendment in the General Fund Linda Jones presented the item recommending approval of a budget amendment in the General Fund increasing the estimated revenue and the appropriation for expenditures by $444,651. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council June 19, 2018 Page 3 11. Consideration and appropriate action relating to a contract for audit services Linda Jones presented the item recommending approval of a contract with RSM, LLP in the amount of $51,500 for auditing services for the fiscal year ending June 30, 2018. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the contract with RSM, LLP, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to Resolution 2018 -07, providing for the adoption of an annual budget for Fiscal Year 2018 -2019 for the General Fund and other Funds as established by the Owasso City Council; establishing levels of expenditures by department and establishing budget amendment authority as provided by state statute; and establishing an effective date Linda Jones presented the item recommending approval of Resolution 2018 -07. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution 2018 -07, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to Ordinance 1132, amending Part 1, General Provisions of the Code of Ordinances of the City of Owasso, Oklahoma; amending in part and repealing in part various sections Julie Lombardi presented the item recommending approval of Ordinance 1132. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve Ordinance 1132, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to Ordinance 1133, amending Part 2 Administration and Government of the Code of Ordinances of the City of Owasso, Oklahoma; amending in part and repealing in part various sections Julie Lombardi presented the item recommending approval of Ordinance 1133. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve Ordinance 1133, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 15. Report from City Manager Mr. Lehr advised that KYFM radio will broadcast music during the city's Red, White & Boom Independence Celebration on Wednesday, July 4; reminded that City Hall will be closed for the holiday and refuse collection for Wednesday, Thursday, and Friday will occur one day later than regularly scheduled. 16. Report from City Attorney None Owasso City Council June 19, 2018 Page 4 17. Report from City Councilors Councilor Bonebrake encouraged citizens to vote on June 261h and Councilors commented on the collaborative efforts of staff for their work on the budget and new zoning code. 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 6/9/18 • Health Care Self- Insurance Claims - dated as of 6/14/18 • Monthly Budget Status Report - May 2018 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried 4 -0 and the meeting adjourned at 7:26 pm. Chris Kelley, Mayor Lisa Wilson, Minute Clerk Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP IPSO ELECTRIC USE $225.36 JPMORGAN CHASE BANK AMAZON - SUPPLIES $224.29 JPMORGAN CHASE BANK FLAGS UNL- SUPPLIES $107.85 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $54.88 JPMORGAN CHASE BANK LEATHERMAN- SUPPLIES $10.95 JPMORGAN CHASE BANK LOWES - SUPPLIES $38.02 JPMORGAN CHASE BANK OREILLY- SUPPLIES $56.95 JPMORGAN CHASE BANK RAYALLEN - SUPPLIES $77,59 JPMORGAN CHASE BANK SERENITYPET- CREMATION $210.00 JPMORGAN CHASE BANK TJ MAXX -AC UNIFORMS $77.95 JPMORGAN CHASE BANK WATERSTONE -DRY CLEAN $25.50 GEN ANIMAL CONTROL -Total $1,1 D9.34 AEP /PSO ELECTRIC USE $21,61 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.12 JPMORGAN CHASE BANK OREILLY -FUEL FILTER $2.15 OWASSO TOP SOIL DIRT $65.00 SPOK, INC. PAGER USE $8.89 TREASURER PETTY CASH CDL RENEW- DIETZFIELD $56.50 GEN CEMETERY -Total CORNERSTONE -KEYS $167,27 JPMORGAN CHASE BANK AMAZON - SUPPLIES $101.66 JPMORGAN CHASE BANK GATHERING MAIN -BOOTH $100.00 JPMORGAN CHASE BANK SAMS- REFUND ($3.57) JPMORGAN CHASE BANK SAMS- SUPPLIES $59.62 JPMORGAN CHASE BANK WAL- MART - SUPPLIES $62.67 GEN COMM CTR DONATIONS -Total $320.38 AEP IPSO ELECTRIC USE $1,702.19 JPMORGAN CHASE BANK AMAZON - REPAIR PARTS $12.85 JPMORGAN CHASE BANK AMAZON- SUPPLIES $228.55 JPMORGAN CHASE BANK ANCHOR PAINT - SUPPLIES $3.13 JPMORGAN CHASE BANK BAILEY RANCH - LUNCHEON $290.00 JPMORGAN CHASE BANK BIG LOTS - SUPPLIES $24.00 JPMORGAN CHASE BANK CORNERSTONE -KEYS $18.93 JPMORGAN CHASE BANK COX -WIFI $69.00 JPMORGAN CHASE BANK COX -WIFI $69.00 JPMORGAN CHASE BANK GLASS DOCTOR- REPAIR $474.13 JPMORGAN CHASE BANK LOWES -DOOR CLOSURE $64.97 JPMORGAN CHASE BANK LOWES- SUPPLIES $43,04 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $21.99 JPMORGAN CHASE BANK QUIT BUGGIN' -PEST CON $190.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $67.96 JPMORGAN CHASE BANK SENIORCNTR- SYSTEM $375.00 1 Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK WAL- MART - SUPPLIES $67.22 GEN COMMUNITY CENTER -Total $3,721.96 FELKINS ENTERPRISES, LLC INSPECTION STICKERS $155.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $88.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $201.87 KENNETH LIVINGSTON MOWING $550.00 M. B. BICKERSTAFF MOWING $200.00 GEN COMMUNITY DEVELOPMENT -Total $1,195.86 JPMORGAN CHASE BANK BEST BUY - SUPPLIES $32.66 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $148.53 JPMORGAN CHASE BANK SURVEYMONKEY- SUBSCRIP $384.00 GEN ECONOMIC DEV -Total $565.19 AEP /PSO ELECTRIC USE $96.27 JPMORGAN CHASE BANK ADMIRAL EXPSUPPLIES $27.99 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $1,936.00 GEN EMERG PREPAREDNESS -Total $2,060.26 CLEAN UNIFORM COMPANY UNIFORM SERVICE $56.45 JPMORGAN CHASE BANK - ADMIRAL EXPSUPPLIES $123.97 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $84.48 JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS $184.00 GEN ENGINEERING -Total $450.90 JPMORGAN CHASE BANK AICPA - TRAINING $129.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $306.96 JPMORGAN CHASE BANK OFFICE EVERY -TONER $199.98 JPMORGAN CHASE BANK TRAINING EXPENSE $8.00 GEN FINANCE -Total $643.94 AEP /PSO ELECTRIC USE $4,459.21 BH MEDIA HOLDING GROUPS, INC PUBLICATIONS $445.92 DAVID L. WEATHERFORD GENERAL MATTERS $1,296.00 DRAKE SYSTEMS INC COPIER SERVICES UPSTAIRS $509.33 JPMORGAN CHASE BANK ADMIRAL EXPSUPPLIES $139.95 JPMORGAN CHASE BANK AMERICAN WASTE- RENTAL $84.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $328.99 MAILROOM FINANCE INC POSTAGE $1,000.00 RICOH USA, INC. COPIER RENTAL $138.82 TREASURER PETTY CASH POSTAGE $175.00 GEN GENERAL GOVERNMENT -Total $8,578.16 AEP /PSO ELECTRIC USE $218.03 GEN HISTORICAL MUSEUM -Total $218.03 JAY SAMPSON EMPLOYEE DEVELOPMENT $290.39 Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $201.30 JPMORGAN CHASE BANK ICIMS- APPLICANT TRACK $300.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $47.78 JPMORGAN CHASE BANK TRAINING EXPENSE $8.00 GEN HUMAN RESOURCES -Total $847.47 JPMORGAN CHASE BANK COX - SUPPLIES $1,250.00 GEN INFORMATION TECH -Total JANITORIAL SERVICES $1,250.00 JPMORGAN CHASE BANK LEADERSHIP TRAINING $8.00 JPMORGAN CHASE BANK MEETING EXPENSE $12.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $23.67 GEN MANAGERIAL -Total LIGHT REPAIRS $43.67 JPMORGAN CHASE BANK LODGING EXPENSE $197.75 JPMORGAN CHASE BANK TRAVEL EXPENSE $353.77 GEN MUNICIPAL COURT -Total $551.52 AEP /PSO ELECTRIC USE $2,873.46 ANDREA SMITH JANITORIAL SERVICES $1,410.00 BENCHMARK ENTERPRISES, LLC SOLENOIDS $2,373.00 CITY OF OWASSO WATER $5,756.45 CLEAN UNIFORM COMPANY PARKS STAFF UNIFORMS $55.32 DAVID'S ELECTRIC, INC. LIGHT REPAIRS $791.14 FREDRICK COSTIN JR MAY PARKS MOWINGS $1,041.00 JPMORGAN CHASE BANK ATWOOD- SUPPLIES $309.96 JPMORGAN CHASE BANK C &C SUPPLY- SUPPLIES $76.50 JPMORGAN CHASE BANK CORNERSTONE -PARTS $181.74 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $126.94 JPMORGAN CHASE BANK CORNERSTONE - TRIMMER $91.98 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $39.94 JPMORGAN CHASE BANK LOCKE- REPAIR PARTS $37.39 JPMORGAN CHASE BANK LOWES -FIRST AID KITS $119.82 JPMORGAN CHASE BANK LOWES -HARD HATS $29.96 JPMORGAN CHASE BANK LOWES - SUPPLIES $20.77 JPMORGAN CHASE BANK SAMS- SUPPLIES $19.96 OWASSO TOP SOIL POTHOLE REPAIRS $225.00 PROTECTION ONE ALARM MONITORING PARKS OFFICES ALARM SYSTE $73.94 INC ROGERS COUNTY RURAL WATER PARKS WATER SERVICE $298.45 DISTRICT STACEY HILLIS PORTABLE RESTROOMS $442.68 VERDIGRIS VALLEY ELECTRIC COOP PARKS WATER $115.05 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY $228.44 PAR GEN PARKS -Total $16,738.89 K. Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP IPSO ELECTRIC USE $21.69 DEPARTMENT OF PUBLIC SAFETY OLETS $350.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $322.51 JPMORGAN CHASE BANK APCO -COMM TRAINING $150.00 JPMORGAN CHASE BANK APCO- TRAINING $559.00 JPMORGAN CHASE BANK SAMS- PRISONER BOARD $66.46 JPMORGAN CHASE BANK WAL- MARTSUPPLIES $85.50 JPMORGAN CHASE BANK WALMART - SUPPLIES $6.72 JPMORGAN CHASE BANK WATERSTONE -DRY CLEAN $34.50 LANGUAGE LINE SERVICES TRANSLATION SVCS $43.63 RICH & CARTM ILL, INC NOTARY BOND ENOS $30.00 TREASURER PETTY CASH MILEAGE -ALLEN $153.83 TREASURER PETTY CASH NOTARY BOND -ENOS $10.00 GEN POLICE COMMUNICATIONS -Total $1,833.84 SPECIAL OPS UNIFORMS, INC VEST GRANT VESTS $348.25 GEN POLICE DOJ VEST GIRT - Total $348.25 PUBLIC SAFETY CORPORATION CRYWOLF ALARM PROGRAM $1,946.73 GEN POLICE SERVICES -Total $1,946.73 NEILHANCE FIREWORKS FY2019 $15,000.00 GEN RECREATION & CULTURE -Total $15,000.00 CINTAS CORPORATION REPLENISH FIRST AID KITS $30.36 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS $44,97 JPMORGAN CHASE BANK CORE &MAIN -PIPE $695.92 JPMORGAN CHASE BANK LOWES - SEALANT $12.75 JPMORGAN CHASE BANK LOWES- SUPPLIES $92.39 JPMORGAN CHASE BANK P &K EQUIP- REPAIR $1,061.09 JPMORGAN CHASE BANK PMSI -PPE $29.85 JPMORGAN CHASE BANK PMSI- SAFETY HATS $49.75 SPOK, INC. PAGER USE $57.34 TWIN CITIES READY MIX, INC CONCRETE $240.00 WORLEYS GREENHOUSE & NURSERY, INC RAYOLA PARK TREE $887.00 MAINTENA GEN STORMWATER -Total $3,201.42 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY BILLING FOR COPIER $115.50 JPMORGAN CHASE BANK COX - SUPPLIES $69.95 JPMORGAN CHASE BANK INTERSTATE- BATTERIES $27.20 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS $117.20 JPMORGAN CHASE BANK LOWES- SUPPLIES $18.96 JPMORGAN CHASE BANK SAMS- SUPPLIES $531.71 STEPHEN R GRINTER ICE MACHINE REPAIRS $349.00 GEN SUPPORT SERVICES -Total $1,229.52 4 Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL -Total $62,022.60 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,070.00 JPMORGAN CHASE BANK CAPITAL WASTE -WASTE $80.00 JPMORGAN CHASE BANK FIRE SERVICE- TRAINING $65.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN $25.50 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $185.05 JPMORGAN CHASE BANK OREILLY- HEADLIGHT $16.04 JPMORGAN CHASE BANK ROUTE66 CHEV- REPAIR $1,483.53 JPMORGAN CHASE BANK STHRN ANESTHE- MEDICIN $27.00 MEDICLAIMS INC BILLING SERVICES $11,980.30 AMBULANCE •Total $14,932.42 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION FEES $26.00 AMBULANCE SERVICE -Total $26.00 AMBULANCE SERVICE -Total $14,958.42 21 E -911 COX COMMUNICATIONS T -1 CIRCUITS RADIO TWR MO $233.95 JPMORGAN CHASE BANK ATT -E911 MAPPING FEES $355.35 E911 COMMUNICATIONS -Total $589.30 E -911 -Total $569.30 - 25 HOTEL TAX AEP /PSO ELECTRIC USE $21.61 HOTEL TAX ECON DEV -Total $21,61 JPMORGAN CHASE BANK EXP LAUNDRY - CLEANING $22.48 KEEP OKLAHOMA BEAUTIFUL INC ANNUAL DUES $200.00 STRONG NEIGHBORHOODS •Total $222,48 HOTELTAX -Total $244.09 27 STORMWATER MANAGEMENT AEPIPSO ELECTRIC USE $494.21 CLEAN UNIFORM COMPANY UNIFORM SERVICE $39.49 JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS $92.00 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $459.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $44.98 NATIONAL CINEMEDIA STORMWATER MARKETING $1,207.72 OKLAHOMA FLOODPLAIN MANAGERS TRAINING $45.00 THE METROPOLITAN ENVIRONMENTAL HAZARDOUS COLLECTIONS $40.00 TRUS THE METROPOLITAN ENVIRONMENTAL WASTE DISPOSAL $180.00 TRUS STORMWATER - STORMWATER -Total $2,603.00 STORMWATER MANAGEMENT -Total $2,603.00 34 VISION TAX GARVER ENGINEERING SERVICES -11 $7,565.00 VSN RECAP MINGO TO GARNET - Total $7,565.00 -, ,. VISION TAX -Total $7,565.00 Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 36 CAPITAL IMPROV GRANTS BUILDERS UNLIMITED CONSTRUCTION SERVICES $62,987.28 VSN 2025 FESTIVAL PARK -Total $62,987,28 PHOENIX CONSTRUCTION DISASTER CONSTRUCTION SERVICES $41,658.60 VSN 2025 SPORTS PARK RDS - Total $41,658.60 CAPITAL IMPROV GRANTS -Total $104,645.88 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $4,419.43 CITY OF OWASSO WATER $129.50 JPMORGAN CHASE BANK A -1 APP - WASHER REPAIR $204.48 JPMORGAN CHASE BANK ATWOOD -OIL DRY $23.96 JPMORGAN CHASE BANK CONRAD FIRE- REPAIRS $1,669.34 JPMORGAN CHASE BANK EXCELLANCE -PARTS $512.52 JPMORGAN CHASE BANK FULLERTON- OXYGEN $51.00 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $336.32 JPMORGAN CHASE BANK HODGES MARINE -PARTS $603.95 JPMORGAN CHASE BANK LIFE ASSIST - CREDIT ($35.12) JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $243.97 JPMORGAN CHASE BANK LOWES- FAUCET $69.00 JPMORGAN CHASE BANK OREILLY -LIGHT $3.59_ JPMORGAN CHASE BANK SAMSSUPPLIES $95.40 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $379.98 JPMORGAN CHASE BANK SUMMIT - REPAIRS $3,507.12 JPMORGAN CHASE BANK VISION AIR - REPLACEMEN $2,600.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $30.28 TREASURER PETTY CASH TRAINING EXPENSE $39.90 SALES TAX FUND -FIRE -Total $14,884.62 SALES TAX FIRE -Total $14,864.62 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $4,599.37 CITY OF OWASSO WATER $3.50 DALE & LEES SERVICE, INC AC REPAIR $11,402.80 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $167.94 JPMORGAN CHASE BANK AMAZON SUPPLIES $7.99 JPMORGAN CHASE BANK AMAZON-SUPPLIES $200.32 JPMORGAN CHASE BANK AMERICAN WASTE- RENTAL $102.72 JPMORGAN CHASE BANK AT YOUR SRVCE- RENTAL $80.00 JPMORGAN CHASE BANK ATWOOD- REFUND ($99,99) JPMORGAN CHASE BANK BULLETPROOF- UNIFORM $530.05 JPMORGAN CHASE BANK COURT SEC- TRAINING $798,00 JPMORGAN CHASE BANK DASH MEDSUPPLIES $567.20 JPMORGAN CHASE BANK LOCKE- REPAIR PARTS $73.25 JPMORGAN CHASE BANK LODGING EXPENSE $197.75 JPMORGAN CHASE BANK LOWESSUPPLIES $15.92 ( Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK NLEOMF- UNIFORM ITEMS $38.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $140.56 JPMORGAN CHASE BANK PRAETORIAN - TRAINING $4,200.00 JPMORGAN CHASE BANK PUBLIC ENGINES - SUBSCR $1,558.80 JPMORGAN CHASE BANK PULSE TECH - REPAIR $363.71 JPMORGAN CHASE BANK REASOR'S- SUPPLIES $46.99 JPMORGAN CHASE BANK ROYAL CANIN -K9 FOOD $407.92 JPMORGAN CHASE BANK RUBBERSTAMPS- SUPPLIES $24.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $329.94 JPMORGAN CHASE BANK SCOTTS DOG -K9 PROF $55.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $138.99 JPMORGAN CHASE BANK TACTICALGEAR- UNIFORM $177.48 JPMORGAN CHASE BANK TARGET - SUPPLIES $24.99 JPMORGAN CHASE BANK THOMSON W -CLEAR ACCES $374.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $380.00 JPMORGAN CHASE BANK ULINE- SUPPLIES $164.96 JPMORGAN CHASE BANK USPS- MAILING COSTS $30.40 JPMORGAN CHASE BANK WAL- MART - SUPPLIES $17.76 - JPMORGAN CHASE BANK WALMART- SUPPLIES $126.79 JPMORGAN CHASE BANK WATERSTONE -DRY CLEAN $1,443.00 SPECIAL OPS UNIFORMS, INC UNIFORM ITEMS $348.25 SALES TAX FUND - POLICE -Total $29,040.21 SALES TAX POLICE -Total $29,040.21 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,649.32 APAC- OKLAHOMA, INC. ASPHALT $54.08 CINTAS CORPORATION REPLENISH FIRST AID KITS $30.35 CLEAN UNIFORM COMPANY UNIFORM SERVICE $166.24 JPMORGAN CHASE BANK ANCHOR PAINT - SUPPLIES $64.06 JPMORGAN CHASE BANK FIRST LIGHT -BULBS $158.43 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $798.00 JPMORGAN CHASE BANK HOME DEPOT - BOARDS $14.82 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $7,72 JPMORGAN CHASE BANK INTERSTATE- BATTERY $2.80 JPMORGAN CHASE BANK LOWES -PARTS $88.76 JPMORGAN CHASE BANK LOWES- SCREED BOARD $11.56 JPMORGAN CHASE BANK LOWES- SUPPLIES $1,224.20 JPMORGAN CHASE BANK MAXWELL -DOWEL RODS $96.80 JPMORGAN CHASE BANK MAXWELL- DOWELS $23.20 JPMORGAN CHASE BANK MAXWELL -PARTS $90.06 JPMORGAN CHASE BANK PMSI - SAFETY HATS $49.75 SIGNALTEK INC REPAIR $1,195.00 7 Claims List - 7/3/2018 Fund Vendor Name Payable Description Payment FELKINS ENTERPRISES, LLC SIGN Amount 39 SALES TAX STREETS SIGNALTEK INC REWIRE INTERSECTION $3,028.50 SIGNALTEKINC TRAFFIC SIGNAL REPAIR - C $24,686.20 SPOK, INC. PAGER USE $116.07 TWIN CITIES READY MIX, INC CENTRAL PARK STREET REPAI $408.00 TWIN CITIES READY MIX, INC CONCRETE $1,666.00 SALES TAX FUND-STREETS - Total CLIFFORD -AIR FILTER $35,629.92 SALES TAX STREETS -Total HESSELBEIN -TIRE $35,629.92 40 CAPITAL IMPROVEMENTS DOERNER, SAUNDERS, DANIEL & DETHEROW $990.00 CI - E 76TH ST WIDENING -Total JIM GLOVER -VISOR CLIP $990.00 JPMORGAN CHASE BANK DEQ -PLAN REVIEW FEE $798.39 CIP FIRE STATION #4 -Total KUBOTA -WHEEL $798,39 DOERNER, SAUNDERS, DANIEL & 106 -116TH & N GARNETT RD $1,620.00 CIP GARN RD WIDE 106416 -Total CONSTRUCTION SERVICES - N $1,620.00 FELKINS ENTERPRISES, LLC SIGN $20.00 GRADE LINE CONSTRUCTION BLOCK 22 ORIGINAL TOWN AL $27,146.25 CIP STREET REHAB FY18 -Total WIRELESS SERVICE $27,166.25 JPMORGAN CHASE BANK CONRAD FIRE - EQUIPMENT $12,284.39 JPMORGAN CHASE BANK PAUL CONWAY- EQUIPMENT $263.46 PUBLIC SAFETY VEH - FIRE -Total GRADE LINE CONSTRUCTION SRVC RD 106.116/135TH - Total CONSTRUCTION SERVICES - N $12,547.85 $92,525.25 $92,525.25 CAPITAL IMPROVEMENTS -Total $135,647.74 70 CITY GARAGE AEP /PSO ELECTRIC USE $488.90 AT &T MOBILITY WIRELESS SERVICE $59.47 JPMORGAN CHASE BANK B &M -SULK OIL $506.00 JPMORGAN CHASE BANK BEST CHOICE - WINDSHIEL $195.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $2,134.63 JPMORGAN CHASE BANK CLIFFORD -AIR FILTER $307.38 JPMORGAN CHASE BANK HESSELBEIN -TIRE $196.94 JPMORGAN CHASE BANK INLAND TRUCK -PARTS $88.17 JPMORGAN CHASE BANK JIM GLOVER -VISOR CLIP $18.02 JPMORGAN CHASE BANK KUBOTA - SUPPLIES $934.90 JPMORGAN CHASE BANK KUBOTA -WHEEL $405.85 JPMORGAN CHASE BANK LENOX- TOWING $100.00 JPMORGAN CHASE BANK LOWES- FAUCET $63.54 JPMORGAN CHASE BANK OREILLY -PARTS $355.08 JPMORGAN CHASE BANK P &K- MOUNTING HARDWARE $27.68 JPMORGAN CHASE BANK TATE BOYS- ALIGNMENT $79.95 JPMORGAN CHASE BANK TRACTOR SPLY- HINGES $7.47 JPMORGAN CHASE BANK YELLOWHOUSE -LINE $130.15 0 Fund Claims List - 7/3/2018 Vendor Name JPMORGAN CHASE BANK Payable Description Payment Amount YELLOWHOUSE -PARTS $644.30 CITY GARAGE -Total $6,743.43 CITY GARAGE -Total $6,743.43 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC CLAIMS $33,203.78 WORKERS' COMP SELF -INS -Total $33,203.78 WORKERS' COMP SELF -INS -Total $33,203.78 77 GENERAL LIABILITY - PROPERT HAGAR RESTAURANT SERVICE TORT CLAIM $1,899.27 RICH & CARTMILL, INC PREMIUM FOR AERIAL FIRE A $1,555.00 GEN LIAB -PROP SELF INS -Total $3,454.27 GENERAL LIABILITY - PROPERT -Total $3,454.27 City Grand Total $451.232.26 REAL People •REAL Charsder •REAL Community TO: The Honorable Mayor and City Council FROM: Scott Chambless Chief of Police SUBJECT: Police Headquarters Renovation Bid Award and Assignment for Changes to Storm Water Drainage System DATE: June 29, 2018 PROPOSED ACTION: Award bid for the storm water drainage improvements as part of the Owasso Police Headquarters Renovation Project. BACKGROUND: In July 2016, Police Facility Development Group was contracted for basic design services to update the proposed renovation plans for the Owasso Police Headquarters. The resulting design plans included a renovation of the interior of the current building at 111 N Main, as well as the addition of an enclosed sally port' on the east side and d fenced parking lot on the north side of the facility. As part of the design process, Police Facility Design Group contracted with a local civil engineering firm for infrastructure design requirements, including areas related to the sally port and new parking lot. The civil engineers presented a design, which included improvements to the storm water drainage system; specifically the addition of surface drains along the east edge of the new parking lot and an underground drainage pipe from the south edge of the parking lot to the storm water intake at the northeast corner of the soon to be constructed Redbud Park. The civil engineers' design specifications were incorporated into the overall project design by the architects and included in the bid specification documents prepared by the construction manager. On December 27, 2017, the bid advertisement and notification process was initiated. At that time, construction drawings were also submitted to Owasso Public Works for the permitting process. On January 19, 2018, sealed bids were opened in public in accordance with the State Competitive Bidding Act of 1974. Eighty -five bids were received in the twenty -four different bid categories. After review and recommendations by staff, the bids were awarded by City Council on February 20.2018. Included in the bid award was D -Kems Construction for the category of "Earthwork and Site Utilities" in the amount of $110,000. This bid included the improvements to the storm water drainage system as designed by the civil engineers. CHANGE IN PROJECT SCOPE: In late January 2018, comments were sent by Public Works to the private civil engineers contracted by the architect. The contracted civil engineers proceeded with the process of incorporating the changes outlined in the comments into the design with the understanding the changes were required for the permit to be issued. The changes included. • A change in materials from Polyvinyl Chloride (PVC) pipe to reinforced concrete pipe under all vehicle drives and in areas that were within the city right of way. • An extension of the underground piping and addition of a concrete inlet on the north side of the new parking lot in place of the previously designed surface drains. • Increased diameter from 18" round PVC to 18 "x29" oval concrete reinforced piping from the SE edge of the new parking lot to the connection point at Redbud Park. • A change in the depth and degree of grade were also needed to accommodate the changes outlined above. • Concrete approaches along North Birch were recommended for longevity over asphalt, but were not required per code. The updated design was presented to the contractor (D -Kerns Construction) as part of a proposed change request. D -Kerns Construction provided an estimated cost of $43,734 to implement all of the changes, including the concrete approach recommendation. As a cost savings measure and because it was not a code requirement, the decision was made by staff to delete the concrete substitution in the approaches. Without the concrete approaches, D -Kems Construction estimated the cost to implement the required changes to the storm water drainage system at $28,638, which would result in a 26% .increase over their original bid of $110,000. Under Oklahoma Statute 61 -121 of the Competitive Bidding Act; Change orders or addenda to public construction contracts of one million dollars ($1,000,000.00) or less shall not exceed a fifteen percent (15 %) cumulative increase in the original contract amount. Change orders or cumulative change orders which exceed that amount shall require a re- advertising for bids on the incomplete portions of the contract. With an estimated 26% increase to implement the required changes to the storm water drainage system, this item would legally require a re -bid for that portion of the project. The work to complete the original design of the storm water system was calculated at $12,435 as part of the original $110,000 bid to D -Kerns Construction. Due to that work being removed from the original bid because of the changes in design, a reduction of $12,435 will therefore be credited to the project by D -Kerns Construction to partially offset the cost of the changes being bid. Unfortunately, because the work was not completed at the same time as the majority of the earthwork and site utilities, increased costs were likely in any new bids due to the need for remobilization of equipment and increased costs associated with delays in work due to the bidding process. It was also predicted that underground utility locations for existing gas lines, data cables, telephone cables and emergency power supply lines near the new reinforced concrete pipe location may likely result in a required partial hand dig as opposed to the less expensive use of digging equipment. The cost of hand digging was not included in the original estimate for the design changes. COMPETITIVE BIDDING: The bid specifications were prepared and publically advertised on both May 29, 2018 and June 5, 2018. A public sealed bid opening was conducted on June 19, 2018 at City Hall. Bids were received from the following companies: Bidder Amount Bid Timberwolf Construction $115,000 D -Kerns Construction $ 49,900 A detailed review of the bids was conducted by City staff and Nabholz Construction Management. In addition to being the lowest in price at $49,900, the bid submitted by D -Kerns Construction was determined to meet the needs and specifications of the project. The balance from the original contract ($12,435) will be credited to the project, which will yield a final cost increase for implementing the changes of $37,464. FUNDING: The award of bids and the contract amendment with Nabholz Construction Management were approved by Council actions on February 20, 2018. The total project cost estimate included a contingency in the amount of $257,033.09 for unforeseen issues that might arise during the project. The increased costs associated with the changes to the storm water drainage system will fall within that allotted contingency. RECOMMENDATION Staff recommends awarding the bid to D -Kerns Construction in the amount of $49,900 for changes to the planned improvements of the storm water drainage system; assignment of the bid contract to Nabholz Construction Corporation for the purpose of construction management and project oversite; and authorization to execute all necessary documents. ATTACHMENT: Drainage System Design Change Drawings €i7r�$TI?€ET NEW PIPE Imp i i f. SAME SIZE R DIFFERENT MATERIAL LARGER PIPE, DIFFERENT ; MATERIAL SIMaF - :1 T s R The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: First Responders Support Services (FRSS) Renewal Agreement DATE: June 29, 2018 BACKGROUND: Last July, the City Council approved a budget amendment and a one year Master Service Agreement with First Responder Support Services (FRSS) for behavioral health services for Emergency Responders. Between July of 2017 and April of 2018, thirty -one Firefighter Medics and Police Officers utilized the services of FRSS, totaling 130 hours. In addition FRSS has provided forty -one combined hours of training to both departments. Police and Fire departments will continue efforts to promote the services of FRSS throughout the upcoming year and staff fully expects these numbers to grow as awareness and comfort with the services and FRSS staff increases. FUNDING: The cost to continue services for FY 2018 -19 is $31,690.80, and is included in the Police and Fire Departments, Half -Penny Sales Tax Funds for FY 2018 -19. This is a $7,724.55 increase over the FY 2017 -18 agreement for services. The increase is a result of two modifications FRSS agreed to make in the initial agreement for fiscal year 2017 -18: • Reducing the initial contract to eleven months, and • delaying implementation of counseling services until October 2017, knowing it would take time for personnel to become aware of the services. FIRST RESPONDER SUPPORT SERVICES: Approval of the First Renewal Agreement with FRSS will continue the following services: • Unlimited number of hours of self- referred counseling services for Firefighter Medics, Police Officers, Dispatchers, Animal Control Officers, and their immediate family members; • Up to 55 hours of education and /or training services per department annually; and • Consultative services, including but not limited to, Critical Incident and Peer Support Teams. RECOMMENDATION: Staff recommends approval of a First Renewal Agreement with First Responder Support Services in the amount of $31,690.80, and authorization for payment. ATTACHMENT: First Renewal Agreement FIRST RENEWAL AGREEMENT THIS FIRST RENEWAL AGREEMENT is made and entered into as of Su i V 3 .2018, by and between the CITY OF OWASSO, OKLA IOMA, a municipal corporation, 200 S. Main, Owasso, Oklahoma, 74055 ( "City ") and, FIRST RESPONDER SUPPORT SERVICES, a Professional Limited Liability Company, 1612 Harvard, Tulsa, Oklahoma 74112 ( "FRSS "). WITNESSETH: WHEREAS, the parties entered into a Master Services Agreement (the "Agreement ") dated July 18, 2017 relating to Behavioral Health Services for the City Police and Fire Departments. Said Agreement covers the period of time commencing July 1, 2017 to and including June 30,2018; and WHEREAS, the parties desire to renew the Agreement for an additional one (1) year period as set forth in SECTION IV —TERMS OF AGREEMENT; and NOW THEREFORE, the parties agree to renew and extend the term of the above described Agreement for the period July 1, 2018 to and including June 30, 2019, all according to the terms, covenants, and conditions set forth in the original Agreement between the. parties, except as amended by the following provision: SECTION II - METHOD OF PAYMENT: In consideration for the services provided to the Departments, the City shall pay to FRSS for the fiscal year July 1, 2018 to June 30, 2019, the annual sum of $ $31,690.80 in two payments of S 15,845.40 due on July 15, 2018 and January 15, 2019. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth above for the term stipulated herein. "City" "FRSS" City of Owasso, a Municipal Corporation M Title: Warren Lehr, City Manager First Responder Support Services, PLLC By: Dana L. Mugavero Managing Member REAL Paopie • REAL Ciarxmt • REAL Communlly TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen. RIA. AICP SUBJECT: Budget Amendment - Capital Improvement Grants Fund DATE: June 29, 2018 BACKGROUND: On May 31, 2018, the City was notified by the Indian Nation Council of Governments (INCOG) of an increase in the allocation amount of Community Development Block Grant (CDBG) funds. The original amount of $128,827 was identified in the CDBG Application and Resolution approved by the Council at the April 3, 2018 regular meeting. The allocation that Owasso will now receive is $138,377.04, or $9,550.04 higher than the original amount budgeted. This new allocation will continue to be used for the sanitary sewer improvement work in the Hale Acres subdivision, as identified in the approved CDBG application. In order to receive and expend the increase in CDBG Grant funds, a budget amendment is being requested. RECOMMENDATION: Staff recommends approval of a budget amendment in the Capital Improvement Grants Fund, increasing the estimated revenues and the appropriation for expenditures by $9,550.04 for the FY 2018 CDBG Grant for sewer improvements in Hale Acres. C?, NLPeaplc Am C mohr -RE,LL COmmunfty TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition Garnett Road Widening from E 106 St N to E 1 16 St N DATE: June 29, 2018 BACKGROUND: City staff is involved in the acquisition of right -of -way and easements for the Garnett Roadway Improvements from E 106 St N to E 116 St N. The purchase of 2,400 square feet of right -of -way from Molini Properties, LLC has been negotiated through K. Ellis Ritchie - RRM Law Firm, and staff is seeking City Council authorization to purchase the land. The general location of the property is E 115 St N and Garnett Road. DESCRIPTION /PURCHASE PRICE: The offer for right -of -way was $5.00 per square foot, for a purchase price of $12,000.00. In addition to the cost for right -of -way, compensation for easement and damages in the amount of $23,300.00 was offered, for a total amount of $35,300.00. Damages include the loss of parking and asphalt in the front of the parcel, as well as asphalt and installation for a new parking lot in the rear of the property. The Molinis rejected the offer and provided a counteroffer through RRM Law Firm in the amount of $90,400.00. City staff rejected the counteroffer and provided a second offer in the amount of $52,000.00. The property owner rejected this offer and submitted an amount of $77,900.00. A final offer was made by the City in the total amount of $55,000.00, which calculates to $16,800 for the needed right -of -way, $8,200 for the easement, and $30,000 for damages. FUNDING: Funding for this purchase is included in the Capital Improvement Fund. RECOMMENDATION: Staff recommends approval of an agreement with Molini Properties, LLC for the acquisition of right -of -way, easement, and compensation for damages in the amount of $55,000.00 and authorization for payment. ATTACHMENTS: Site Map Agreement Letter ,r Garnett Widening - E 106 St N to E 116 St N >.•.- � Z tae F Ultimate Auto do a r a .x;a - ^r � . � -• ' ..tea E116StN' t � , rrst D�r.lc o C';r w : � Q0.' �� ^• _ ". .� ; t } ^ L i*;; l� - 7 r -,. b -, yew. •1S` . MMLM ?ern of Uoe -E 116 St N Hope Chapel Owasso 1" =188 ft I Molini Properties, LLC 1 06/26/2018 This map may represents a visual display of related geographic information. oata provided here on is not guarantee of acuival field conditions. To be sure of complete accuracy, please contact the responsible staff for most up- to-date information. April 30, 2018 K. Ellis Ritchie The RRM Law Firm PO Box 246 Pryor, OK 74362 RE: City of Owasso Road Widening Project 106" to 116" North Gamett Road — Molini Properties, LLC Parcel 28 Dear Mr. Ritchie: I received your counter offer letter dated April 23, 2018 and passed it on to Roger Stevens, Owasso Public Works Director. After reviewing your information the City has decided to one additional offer in order to complete this transaction in order to avoid condemnation. The City of Owasso will increase the amount to 255,000,0 0 for the needed right of way and easements for this project. This reflects $25,000 for the right of way and easements and $30,000 for damages. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, Mike R. Craddock Terra Acquisition Services Cc Roger Ste City of O' Agreed to: Molini Properties, LLC , a18 evi Moli 2� - &,,, - O�LP-W,--MLM�- - s� TO: The Honorable Mayor and City Council FROM: Larry Langford Deduct Alternate #5.2 Director Recreation and Culture SUBJECT: Redbud Festival Park Change Order # I DATE: June 29, 2018 BACKGROUND: On November 5, 2014, the Tulsa County Vision Authority adopted a resolution that states Owasso is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City Council approved Resolution 2015 -08 recommending identified projects for these funds. Portions of these funds were designated to construction of a festival park. On April 13, 2018, City Council awarded a contract to Builder's Unlimited for the base bid and Alternates 1 - 7 in the amount of $2,260,741 for construction of Redbud Festival Park. ( Upon starting work on the project, staff discovered electricity for the food truck alley was omitted from the design plans and construction documents. These items are necessary to power food trucks and complete the scope of the food truck alley. Installing the electrical receptacles prior to sidewalk construction will eliminate the inevitability of adding these items at a later date, which would consist of tearing out and re- constructing the new sidewalk. PROPOSED CHANGE ORDER: Staff received a proposal from Builder's Unlimited in the amount of $57,594 to add electricity and the necessary components. In addition, the proposed change order includes the deduction of Alternate #5.2 in the amount of $17,000 for the 6 ft. Security Fence. Alternate #5 included two different options for fencing along with evergreen screening. At the time of awarding the construction contract, staff intended for the 5 ft. ornamental option to be constructed and did not realize both options were still listed in the total construction contract amount. The following is a breakdown of changes: Original Contract Cost $2,260,741 CO #1 -adding electricity and receptacles $57,594 Deduct Alternate #5.2 17,000 New contract amount $2,301,335 The proposed change order with the deduction will result in contract change of an additional $40,594. FUNDING: Funding for project is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of Change Order #1 amending the contract pay items to include the installation of electricity and receptacles in the amount of $57,594 and deducting the cost of Alternate #5.2 (6 ft. Security Fencing) in the amount of $17,000 changing to the total contract amount to $2,301,335; and authorization to execute all necessary documents. ATTACHMENT: Requested Change Order SECTION 00600 CHANGE ORDER PROJECT: Redbud Festival Park CONTRACT DATE: TO CONTRACTOR: Builder's Unlimited The Contract is changed as follows: CHANGE ORDER NUMBER: 1 DATE: June 29, 2018 CONTRACT FOR: 1) Provide all labor, material equipment and supervision as required to add electrical receptacles, breakers, NEMA boxes conduit wire ditching, backfill and concrete boxes at a cost of $57,594. 2) Deduct the cost of Alternate #5.2 in the amount of $17,000 for the 6ft. Security Fence Not valid until signed by the Owner and Contractor The original Contract Sum was ............................ .....................$2,260,741 The Contract Sum prior to this Change Order was .......................... $2,260,741 The Contract Sum will be increased by this Change Order in the amount of .... ............................... $40,594 The new Contract Sum including this Change Order will be ............... $2,301,335 The Contract Time will be unchanged NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. CONTRACTOR IO -Md City of Owasso OWNER BY Larry an rd DATE DATE June 29.2018 TO: The Honorable Mayor and City Council FROM: Larry Langford Director of Recreation & Culture SUBJECT: Capital Improvements Agreement with Tulsa County for Owasso Community Center Vision 2025 Project DATE: June 29, 2018 BACKGROUND: Vision 2025 funds for the Owasso Community Center Project were originally allocated to the City with a Capital Improvements Agreement (CIA) dated April 30, 2004 in the amount of $1,000,000. The recital of the Capital Improvements Agreement calls for these funds to be used for "Capital Improvements for Community Enrichment within Tulsa County, Oklahoma." Between 2004 and 2006, four projects were completed using $948;668.77 of the allocated funds, leaving $51,331.23 to spend on an additional project. City staff identified The Community Center Outdoor Classroom and Gathering Area as a potential project to utilize these remaining funds. This project is expected to have a total cost of $56,971, with the remaining expenses of $5,639.77 to be paid out of the General Fund. This project includes the development of the northeast comer between the Community Center and parking lot into an outdoor space to host classes, events, and meetings. The area would incorporate elements of nature through plants and trees allowing the space to feel open yet secure with railing and fencing. AMENDING THE CURRENT AGREEMENT: To expend all funds allocated under Vision 2025, the Tulsa County Vision Authority (TCVA) is requesting City Council authorization for the City Manager to submit an application seeking to amend the CIA and allocate $51,331.23 to the Community Center Outdoor Classroom and Gathering Area project. In addition, an executed amended CIA between the City of Owasso and Tulsa County will be required in order to receive the $51,331.23 as reimbursement for costs associated with the project. The amended CIA will be submitted to the City Council for consideration and action upon Tulsa County Vision Authority approval of the amended resolution. RECOMMENDATION: Staff recommends authorization for the City Manager to execute a letter requesting the Tulsa County Vision Authority amend their Resolution, dated April 30, 2004, by including language to allow the Community Center Outdoor Classroom and Gathering Area project to be an approved Vision 2025 project, and requesting the Tulsa Board of County Commissioners issue an amended Capital Improvements Agreement for the Community Center Outdoor Classroom and Gathering Area at the Owasso Community Center. ATTACHMENT: Proposed Letter to the TCVA s� nRLP..P1. • R REAL Cammu "ity ...removing obstacles standing in 'the ray of people celebrating their lives. July 3, 2018 Tulsa County Vision Authority 500 South Denver Tulsa, OK 74103 Dear Authority Members, The City of Owasso is requesting an updated Capital Improvements Agreement (CIA) for Vision 2025 funding available under Sub -Fund #29. The Recital of the CIA calls for these funds to be used for "Capital Improvements for Community Enrichment within Tulsa County, Oklahoma." The funds for Project A, Owasso Community Center Project, were originally allocated to the City with a Capital Improvements Agreement dated April 30, 2004 in the amount of $1,000,000, with a 5% retainage of $50,000. There were four individual projects to be paid for by these funds, including replacement of the heating and air conditioning units in the Community Center. All of the projects were completed between 2004 and 2006 for a combined cost of $948,668:77, leaving $51,331.23 for the City of Owasso to spend on an additional project. Owasso has now completed plans for a new project, The Community Center Outdoor Classroom and Gathering Area, to be completed at the Owasso Community Center which will enhance the experience of citizens utilizing the center. We believe this project meets the requirements of "Capital Improvements for Community Enrichment within Tulsa County, Oklahoma." The Community Center Outdoor Classroom and Gathering Area Project is estimated to be a total of $56,971, of which the City will subsidize $5,639.77 with funds from the city's General Fund. The City of Owasso requests that the Tulsa County Vision Authority authorize an updated CIA in the amount of $51,331.23, for the Community Center Outdoor Classroom and Gathering Area Project, in Owasso, OK. Respectfully, Warren Lehr City Manager 200 S Main St 1 (918) 376 -1500 PO Box 180 City of Owasso FAX (918) 376 -1599 Owasso, OK 74055 A City Of Character wwwzityofowasso.com sd REILProple•RF°, CM1axmr.RC^, Comm�nMy TO: The Honorable Mayor and City Council FROM: Larry Langford Director of Recreation and Culture SUBJECT: Capital Improvements Agreement with Tulsa County for the Redbud Festival Park DATE: June 29, 2018 BACKGROUND: Capital Improvements agreements (CIA's) with Tulsa County are required for each project funded by the Vision 2025 excess funding package, and approved by the Tulsa County Vision Authority (TCVA). There are three propositions under which the monies may be spent and they are subject to previously approved ballot language and project approvals. Vision 2025 Proposition 4 provides funding for capital improvements for the purpose of community enrichment, including parks, trails, downtown areas, and neighborhoods. The Owasso 5K Trail and the Feature Splash Pad were approved as Proposition 4 projects in the amount of $722,500 and $760,000, respectively, with CIA's dated December 6, 2016. However, both projects are impacted due to concerns expressed by the Army Corps of Engineers regarding the wetlands at the south end of the Sports Park. To date, the City has expensed $15,422.50 on the 5K Trail and $43,155 on the Feature Splash Pad. Staff intends to complete both projects using an alternate funding source in the future. Staff is proposing the remaining Vision Funds allocated to the 5K Trail and the Feature Splash Pad be re- allocated to the Redbud Festival Park. AMENDING THE CURRENT AGREEMENT: The Owasso Festival Park Project (now known as the Redbud Festival Park), was approved as a Proposition 4 project in the amount of $838,466 with a CIA dated February 7, 2017. In order to expend all of the funds allocated under Proposition 4 in a timely manner, TCVA is requesting Council authorization to submit an application to amend the CIA's for all three projects; to reduce the 5k Trail by $707,077.50, reduce the Feature Splash Pad by $716,845 and to increase the Redbud Festival Park Project by $1,423,922.50, for a total budget of $2,262,388.50 for the Redbud Festival Park. In addition, three new executed CIA's between the City of Owasso and Tulsa County will be required in order to receive the $2,262,388.50 as reimbursement for costs associated with the Redbud Festival Park Project, and to show the maximum received for the 5k Trail as $15,422.50 and the maximum received for the Feature Splash Pad as $43,155. The CIA's will be submitted to the City Council for consideration and action upon TCVA approval of the amended resolutions. L RECOMMENDATION: Staff recommends Council authorization for the City Manager to execute a letter requesting the Tulsa County Vision Authority amend their Resolutions, dated December 6, 2016 for the Sk Trail and Feature Splash Pad, and dated February 7, 2017 for the Redbud Festival Park, by decreasing the 5k Trail by $707,077.50, decreasing the Feature Splash Pad by $716,845, and increasing the Redbud Festival Park by $1,423,922.50, for a total reimbursement of Vision 2025 Funds on the Redbud Festival Park project in the amount of $2,262,388.50; and requesting the Tulsa Board of County Commissioners issue amended Capital Improvements Agreements for each project. ATTACHMENT: Proposed Letter to the TCVA � sd REAL PxoPle • REAL Chamoter •REAL Community ...removing obstacles standing in the way of people celebrating =ir lives. .1 4y�� 200 S Main St PO Box 180 Owasso, OK 74055 July 3, 2018 Tulsa County Vision Authority 500 South Denver Tulsa, OK 74103 Dear Authority Members, The City of Owasso is requesting to increase the amount assigned to a project under Proposition 4 of our available Vision 2025 excess funds at the next scheduled Tulsa County Vision Authority meeting. Owasso originally proposed the Owasso Festival Park (now known as the Redbud Festival Park), project in April 2015 with approval of an allocation of Proposition 4 funds in the amount of $838,466. At the same time, monies were allocated from Proposition 4 funds to the Owasso 5K Trail in the amount of $722,500 and to the Feature Splash Pad in the amount of $760,000. The City received Capital Improvement Agreements dated December 6, 2016 for the 5k Trail and Feature Splash Pad, and dated February 7, 2017 for the Redbud Festival Park. However, the Owasso 5K Trail and Feature Splash Pad are on hold due to detention mitigation at the Owasso Sports Park and are not expected to begin construction for a few years. The City of Owasso intends to complete the construction of both projects at a later time using an alternate funding source. Therefore, Owasso is requesting the remaining funds available in the allocation for the 5K Trail ($707,077.50), and the allocation for the Feature Splash Pad ($716,845) be re- allocated to the Redbud Festival Park, for a total allocation of $2,262,388.50. The intended purpose of this project is consistent with the intent of Proposition 4 to "fund Capital Improvements for the purpose of Community Enrichment within Tulsa County, Oklahoma." The Redbud Festival Park will be a focal point as part of the revitalization of Owasso's downtown. A gathering place allowing for a farmers market, pavilion, water feature, outdoor stage, food truck alley, detention improvements, and landscaping. Owasso is experiencing revitalization of an undeveloped/ under - developed area with an influx of private sector investment. This investment accompanied with public investment will result in new amenities and revenues associated with unique retailers, services, living units, and the potential addition of primary and secondary jobs. The Redbud Festival Park project cost estimate is $2,454,223.70. The City will utilize the Capital Improvement Fund for the remaining $191,845.20. The City of Owasso requests the Tulsa County Vision Authority authorize the additional allocation of funds In the amount of $1,423,922.50 to the " Redbud Festival Park ", Project 1 -3, in Owasso, OK, for a total of $2,262,388.50. Respectfully, Warren Lehr City Manager City of Owasso A City Of Character (918) 376 -1500 FAX (918) 376 -1599 www.cityofowasso.com CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/23118 Department Payroll Expenses Total Expenses 105 Municipal Court 6,037.03 6,984.39 110 Managerial 19,894.58 23,803.00 120 Finance 17,543.09 20,949.22 130 Human Resources 8,499.97 10,175.53 160 Community Development 20,293.59 24,128.11 170 Engineering 21,004.15 24,889.84 175 Information Systems 14,408.21 17,232.20 181 Support Services 7,493.89 8,869.77 190 Cemetery 1,387.92 1,655.14 201 Police Grant Overtime 3,487.40 3,534.53 215 Central Dispatch 21,448.35 25,561.76 221 Animal Control 3,714.72 4,363.46 280 Emergency Preparedness 2,115.38 2,529.99 370 Stormwater /ROW Maint. 9,738.68 11,338.60 515 Park Maintenance 7,910.80 9,370.38 520 Culture /Recreation 8,886.26 10,591.23 550 Community- Senior Center 5,483.30 6,272.07 580 Historical Museum 1,114.40 1,234.91 710 Economic Development 3,646.85 4,346.99 General Fund Total 184,108.57 217,831.12 185 Garage Fund Total 7,359.71 8,782.92 255 Ambulance Fund Total 553.85 621.86 250 Fire Fund 37 Total 168,596.21 200,019.81 201 Police Fund 38 Total 146,190.67 171,923.14 300 Streets Fund 39 Total 16,369.04 19,552.11 370 Stormwater Fund 27 Total 2,105.01 2,517.58 150 Worker's Compensation Total 2,491.98 2,939.64 720 Strong Neighborhoods Total 3,891.76 4,600.16 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6128/18 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 37,398.78 HEALTHCARE MEDICAL SERVICE 51,567.64 HEALTHCARE MEDICAL SERVICE 72,192.77 HEALTHCARE MEDICAL SERVICE 30,765.96 HCC LIFE INSURANCE STOP LOSS FEES 47,080.92 HEALTHCARE DEPT TOTAL 239,006.07 DELTA DENTAL DENTAL MEDICAL SERVICE 2,953.70 DENTAL MEDICAL SERVICE 4,154.40 DENTAL DEPT TOTAL 7,108.10 HEALTHCARE SELF INSURANCE FUND TOTAL 246,114.17 I�,+ S �,. rte+ 0 x L A H 0 M A oevnaneetlr of EUARON)JEHYAt OVAIny MARY FALLIN SCOTT A. THOTMENT OF ENVIRONMENTAL QUALITY Executive OKLAHOMA DEPARTMENT Direor Governor June 04, 2018 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072180402 Magnolia Ridge I Facility No. S -21310 Dear Mr. Stevens: Enclosed is Permit No. SL000072180402 for the construction of 6,557 linear feet of eight (8) inch PVC, 836 linear feet of six (6) inch PVC force main, one (1) 200 -gpm lift station, one (1) backup power generator with an automatic transfer switch and all appurtenances to serve the Magnolia Ridge I, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on June 04, 2018. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. RReC spectfully, yFK!Kabariti Construction Permit Section Water Quality Division QRK7RC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE EeC WE D Brian K Kellogg, P.E., Kellogg Engineering, Inc. BY. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink Fne PaV WT P2'1 ,r 0 x L A 11 0 IA A OEPAUMEN10P EOVIRONLIE111AE OUAIIIY SCOTT A. THOMPSON MAR OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor Executive Diredor G Governor PERMIT No.SL000072180402 SEWEALINES FACILITY No. S -21310 PERMIT TO CONSTRUCT June 04, 2018 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso Is hereby granted this Tier I Permit to construct 6,557 linear feet of eight (8) inch PVC, 836 linear feet of six (6) inch PVC force main, one (1) 200 -gpm lift station, one (1) backup power generator with an automatic transfer switch and all appurtenances to serve the Magnolia Ridge I, located in Section 23, T -21 -N, R -13 -E, Tulsa County, Oklahoma, in accordance with the plans-approved June 04, 2018. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit Is Issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no Invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That-the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMIAOTY, OKLAHOMA 73101 -1677 printed on recycled paper YAM soy Ink G�i9 sff Al t f' I4 0 K i A H 0 M A S[OTT A.THOMPSON DRAMIEY.IOFEINNO MEMALOIJAWY MARY FAUIN Executive Direclar OKLAHOMA DEPARTMENT OF ENVIRONMENTAL OLIALR Governor PERIMIT No. SL000072180402 SEWER LINES FACILITY No. S -21310 I7N�TUITIWYirden WM 00H 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 - 5- 4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 107 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 pr[M.d on reayaf.d paper will, say Ink 0T �Y�