HomeMy WebLinkAbout2002.02.12_Worksession Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, February 12,2002
The Owasso City Council met in special session on Tuesday, February 12, 2002 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 2:30 p.m. on Friday, February 8, 2002.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 6:04 p.m.
PRESENT
Mary Lou Barnhouse, Mayor - 15/1
Randy Brogdon, Vice Mayor - 16/0
Rebecca Atmstrong, Councilor - 15/1
Michael Helm, Councilor - 15/1
ABSENT
Will Williams, Councilor - 14/2
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 2: INTRODUCTION OF COUNCIL CANDIDATES.
City Manager Rodney Ray introduced the candidates for Ward 3 & 4: Susan Kimball, Holly
Cinocca, Larry Siegrist, George Shouse, & Gary Cochran.
ITEM 4: DISCUSSION RELATING TO THE SKO ZONING APPEAL.
Mr Ewing briefed the Council on the appeal to the City Council made by W A TCO Companies
relative to the denial of a zoning request by the Planning Commission. W A TCO Companies has
requested rezoning from Industrial Light to Industrial Medium on property west of the Public
Works building in order to process and package waste metal for transportation by rail. The
Planning Commission denied the application on January 17, 2002, citing the negative visual
impact at one of the gateways to the community. City staff will provide specific information on
the appeal at the March lih Work Session, and the appeal itself will be placed on the March 19th
City Council agenda for action.
ITEM 3: DISCUSSION RELATING TO REDUCED WATER RATES FOR LOW INCOME
FAMILIES.
Mr McElrath presented background information on the Utility Rate Reduction Program, begun in
1980, reducing utility rates for Owasso's water and sewer customers who met specific criteria.
The program was continued in 1992 by Resolution #92-03. Since that time, income guidelines
provided by DHS have risen approximately 18%. Discussion centered on who will administer
the program, how often it will be offered, and how often it will be advertised. Mr McElrath will
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Owasso City Council
February 12,2002
place this item on the February 19th City Council agenda, utilizing suggestions made by the
Council regarding those three considerations.
ITEM 5: DISCUSSION RELATING TO AMENDMENT TO ENGINEERING CONTRACT
WITH CH2M HILL.
Mr Carr discussed the additional engineering services provided by CH2M Hill to include
additional lanes on the north and east legs of the intersection at E 86th St Nand N 145th East Ave.
These lanes were not included in the original engineering design. The additional services
included field surveying, design, preparation of construction plans and cost estimates for the
additional lanes, curb and gutter, storm sewer, utility relocations, right-of-way, and modification
of an existing reinforced concrete box culvert. Compensation requested for the additional
services is $27,810. This request will appear on the February 19th City Council agenda.
ITEM 6: DISCUSSION OF ISSUES RELATING TO DEEDS OF DEDICATION FOR
RIGHT-OF-WAY AT 86TH STN & 145THEAST AVE.
Right-of-way donations have been received from Kimball-Morris LLC and from Preston Lakes
LLC for additionallight-of-way needed for the 86th St N & 145th East Ave intersection project.
Following City Council acceptance of the donations, utility companies will be able to begin
utility relocations. Those relocations are expected to be completed by May 2002, and
construction is expected to start by July 2002. This item will be on the February 19th City
Council agenda.
ITEM 7: DISCUSSION RELATING TO CHANGE ORDER #3 TO A CONTRACT WITH
SAPULPA DIGGING INC FOR THE ATOR RELIEF LINE.
A contract for the construction of the Ator Relief Line was awarded to Sapulpa Digging in
Janumy 2001. Since mid-November various cleanup items have been completed and final
inspection was conducted on January 23, 2002. Two change orders have been previously
approved. A final change order to complete the project is needed to adjust pay quantities and
incorporate Work Change Directives authorized during construction. The total amount of the
change order is $4537.27. The staff will be requesting approval of this change order at the
February 19th OPW A meeting, as well as release of retainage with the exception of $4500 that
will be held until the sod can be installed.
ITEM 8: DISCUSSION RELATING TO A SUPPLEMENTAL PROJECT LIST
CONNECTED TO THE DEQ ADMINISTRATIVE ORDER.
Included in the $70,000 penalty assessed by the Depmiment of Environmental Quality as a result
of sanitary sewer overflows is $50,000 that may be "paid" through a supplemental environmental
project. The DEQ requires that the amount be doubled if the SEP is utilized. The staff has
compiled a list of possible projects to be submitted to DEQ for approval. After the approved list
is returned, the City may select any of the approved projects and proceed with the remaining
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Owasso City Council
February 12, 2002
tasks. Staff plans to submit a list of nine possible projects. This list must be submitted to DEQ
by March 1,2002. Unless Council has objections, staff will submit the list to DEQ.
ITEM 9: DISCUSSION RELATING TO VEHICLES SURPLUS TO THE NEEDS OF THE
CITY.
Mr Rooney presented a list of vehicles compiled by city departments as no longer beneficial to
remain in service because of age or condition. Staff will be requesting that the Council declare
these vehicles surplus so that they may be listed on E-Bay for auction. In the past, surplus items
have been auctioned locally, requiring much staff time and effort, as well as the expense of
advertising, with very little profit realized. The City of Edmond utilizes E-Bay, and has had
much success with that avenue. Staff is in the process of determining a minimum bid for each
vehicle through the Kelley Blue Book guideline.
Mayor Barnhouse recessed the work session at 7:55 p.m., reconvening at 8:05 p.m.
ITEM 10: REPORT FROM CITY MANAGER
A. Memorandum of Understanding Between the FOP & City of Ow as so
B. Other Items
Mr Ray discussed several items of concern, including the Memorandum of Understanding
between the City and the FOP relating to a change in work hours.
ITEM 11: ADJOURNMENT
Mr Helm moved, seconded by Ms Annstrong to adjourn.
AYE: Helm, Atmstrong, Brogdon, Barnhouse
NAY: None
Motion carried 4-0, and the meeting was adjourned at 9: 1 0 p.m.
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