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Home My WebLink About2018.07.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY C;ty Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, July 17, 2018 - 6:30 pm 1. Call to Order Vice Chair Bill Bush 2. Roll Call R 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • July 3, 2018, Regular Meeting • July 10, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 7/07/18 • Monthly Budget Status Report - June 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, July 13, 2018. Jul a 'n M. Stevens, Cit The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376-1502 or by email to Lstevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 3, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, July 3, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 29, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:46 pm. 2. Roll Call Present Absent Chair - Chris Kelley Trustee - Kelly Lewis Vice - Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the OPGA to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the June 19, 2018 Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $52,101.19. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 6/23/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority July 3, 2018 Page 2 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried 4 -0 and the meeting adjourned at 7:47 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL / PUBLIC WORKS AUTHORITY / PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, July 10, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, July 10, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, July 6, 2018. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley Vice - Mayor /Vice - Chair- Bill Bush Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Community Development items A. Final Plat request - Kum & Go (south of E 106 St N and east of US 169) B. Alleyway Closure request -south of the Redbud Festival Park (109 N Main St) Bronce Stephenson presented each item and discussion was held. It was further explained that item 2A would be placed on the July 17, 2018 City Council agenda and item 2B would be placed on the August 7, City Council agenda for consideration and action. 3. Discussion relating to an amendment to the lease agreement with the YMCA of Greater Tulsa Julie Lombardi and Larry Langford presented the item and discussion was held. It was further explained that an item would be placed on the July 17, 2018 City Council consent agenda for consideration and action. 4. Discussion relating to Public Works items A. Proposed OPWA Resolution - Garrett Creek /Morrow Place Lift Station per acre sanitary sewer assessment fee B. Proposed Agreement with Owasso Land Trust (OLT) for Partial Exclusion from Garrett Creek /Morrow Place Lift Station per acre sanitary sewer assessment fee C. Proposed options for E 96 St N Improvements from N 119 E Ave to N 129 E Avenue - BKL Engineering Roger Stevens presented items 2A and 2B and discussion was held. It was further explained that both items would be placed on the July 17, 2018 Owasso Public Works Authority agenda for consideration and action. Dwayne Henderson and representatives from BKL Engineering presented item 4C and discussion was held. It was further explained that an item related to the design phase of the project would be placed on a future agenda for City Council consideration and action. 5. Discussion relating to City Manager items • Alternative customer service hours - Warren Lehr introduced the concept and discussion was held. • Monthly sales tax report - Linda Jones presented the report and discussion was held. • City Manager report - Warren Lehr commented on the annual Red, White, and Boom event. 6. City Councilor/Trustee comments and inquiries Mr. Bonebrake commented on the city's Red, White, and Boom event. Dr. Kelley reported on a recent conversation with INCOG regarding the environmental regulations associated with transportation projects. Owasso City Council, OPWA & OPGA July 10, 2018 Page 2 7. Adjournment Doug Bonebrake moved, seconded by Lyndell Dunn to adjourn the meeting. The meeting adjourned at 6:40 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 7/1712018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK GRAINGER- WHEELS $101.52 JPMORGAN CHASE BANK LOWES -PARTS $12.76 CART OPERATIONS -Total $114.28 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $600.00 AT &T CONSOLIDATED PHONE $12.03 AT &T LONG DISTANCE PHONE $0.20 BELGER CARTAGE SERVICE INC CRANE WORK $530.00 CITY GARAGE LABORIOVERHEAD - JULY, 20 $1.75 HOLLIDAY SAND & GRAVEL CO SAND $279.13 JAMES A. OZBUN MOTOR REPAIR $750.00 JPMORGAN CHASE BANK BWI -PAINT $72,48 JPMORGAN CHASE BANK BWI- SUPPLIES $3,543.73 JPMORGAN CHASE BANK BWI - WETTING AGENT $1,898.66 JPMORGAN CHASE BANK COOPS DRIVES- REPAIR $781.59 JPMORGAN CHASE BANK HOME DEPOT - FLOWERS $36.88 JPMORGAN CHASE BANK IBT- BEARINGS $10.03 JPMORGAN CHASE BANK IBT -CHAIN $54.17 JPMORGAN CHASE BANK IBT -CLIP $2.62 JPMORGAN CHASE BANK IBT -PARTS $14.54 JPMORGAN CHASE BANK IMPERIAL SPORTS -HATS $506.14 JPMORGAN CHASE BANK LAWSON- SUPPLIES $119.37 JPMORGAN CHASE BANK LOWES- FLOWERSIDIRT $40.75 JPMORGAN CHASE BANK LOWES- NOZZLE $11.16 JPMORGAN CHASE BANK LOWES -PARTS $21.94 JPMORGAN CHASE BANK LOWES- SIGNAGE $32.81 JPMORGAN CHASE BANK LOWES- SUPPLIES $88,84 JPMORGAN CHASE BANK LOWES -TOOLS $13.93 JPMORGAN CHASE BANK OREILLY -FUEL FILTER $3.69 JPMORGAN CHASE BANK OREILLY- OIL/FILTERS $184.30 JPMORGAN CHASE BANK OREILLY- SUPPLIES $20.91 JPMORGAN CHASE BANK P &K- BEDKNIVES $121.98 JPMORGAN CHASE BANK PROFESSIONAL TURF -CAB $163.42 JPMORGAN CHASE BANK STANDARD SUPPLY -PULLE $34.75 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $37.80 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP SHOP TOWELS $38.70 UNIFIRST HOLDINGS LP SUPPLIES $68.32 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.08 VERIZON WIRELESS WIRELESS CONNECTION $40.95 WATER UTILITIES SERVICES, INC PARTS $135.71 COURSE MAINT -Total $11,484.36 1 Claims List - 7/17/2018 Fund Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount AMUNDSEN -ICE MACHINE $254.00 MURPHY - SUPPLIES $888.68 SAMS- SUPPLIES $341.79 SYSCO- SUPPLIES $95,94 UNITED LINEN- RENTAL $234.07 WALMART- SUPPLIES $1.17 FOOD & BEV -Total $1,776,94 $1,815.65 AT &T CONSOLIDATED PHONE $96.25 AT &T LONG DISTANCE PHONE $0.98 CYBERGOLF LLC WEB HOSTING $598.65 JPMORGAN CHASE BANK LOWES - LIGHTBULBS $10.98 JPMORGAN CHASE BANK PGA -DUES $489.00 JPMORGAN CHASE BANK WASTE MGMT- REFUSE SER $395.76 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $185.32 GOLF ADMIN -Total $1,776,94 JPMORGAN CHASE BANK ACUSHNET -BALLS $237.00 JPMORGAN CHASE BANK JUNIOR GOLF -FEE $500.00 JPMORGAN CHASE BANK PGA -DUES $336.50 GOLFSHOP -Total $1,073.50 BGR DAILY ACCT. REIMB GOLF PETTY CASH $453.75 JPMORGAN CHASE BANK ACUSHNET- CREDIT ($402.00) JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $4,728.28 JPMORGAN CHASE BANK BILLER DIRECT - MERCHAN $1,108.34 JPMORGAN CHASE BANK CCSWB - BEVERAGE $1,239.97 JPMORGAN CHASE BANK CUTTER &BUCK- MERCHANDI $681.23 JPMORGAN CHASE BANK IMPERIAL - BEVERAGE $80.85 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE $1,173.15 JPMORGAN CHASE BANK SAMS -FOOD $1,525.34 JPMORGAN CHASE BANK SYSCO -FOOD $1,599.24 JPMORGAN CHASE BANK TAYLORMADE- MERCHANDIS $330.30 JPMORGAN CHASE BANK WALMART -BEER $85.48 JPMORGAN CHASE BANK WALMART -FOOD $120.46 OPGA -Total $12,724.39 OPGA -Total $28,989.12 OPGA Grand Total $28,989.12 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07107/18 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,586.50 4,124.29 605 Cart Operations 4,789.82 5,383.77 610 Golf Course Operations 13,364.12 19,533.77 670 Food & Beverage 2,624.89 3,686.00 690 General & Administration 3,405.75 5,170.00 FUND TOTAL 26,771.08 37,897 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES) MONTH YEAR $ 649,882 TO -DATE TO -DATE BUDGET 326,201 326,201 326,201 $ 68,645 $ 486,596 $ 538,200 24,862 143,411 135,000 (18,523) (106,094) (104,000) 17,525 136,471 125,000 17,276 144,501 161,376 (8,397) (62,386) (67,215) $ 101,388 $ 742,499 $ 788,361 $ (10,126) (14,958) (85,857) (12,515) (17,370) $ (140,827) $ (123,817) (118,164) (721,182) (112,051) (213,240) $ (1,288,454) $ (141,375) (115,127) (719,509) (139,962) (222,970) $ (1,338,943) $ (39,439) $ (545,955) $ (550,582) PERCENT r)F RI IF)(-,FT 90.41% 106.23% 102.01% 109.18% 89.54% 92.82% 94.18% 87.58% 102.64% 100.23% 80.06% 95.64% 96.23% Transfer from General $ 349,882 $ 649,882 $ 649,882 100.00% Transfer from OP W A 326,201 326,201 326,201 100.00% Other revenues/ (expenses) (10) 1,055 700 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ 676,073 $ 977,138 $ 976,783 100.04% NET INCOME (LOSS) $ 636,634 ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 431,183 $ 426,201 $ (10,662) (3,343,985) (3,343,985) $ (2,923,464) $ (2,917,784)